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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/26/1971 REGULAR MEETING APRIL 26, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Manager-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Attorney Robert Farrell; Consulting Engineer Joseph A. Rowe and District's Engineering Aide, Duncan Parkes MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of April 12, 1971, MOTION motion was made by Director Disch, duly seconded by Director Stallwood and carried unanimously, to approve the Minutes as submitted. NOTICE OF MEETING The General Manager presented a Notice of the UPPER SANTA ANA Annual Meeting of the Upper Santa Ana River Water RIVER COORD COUNCIL Coordinating Council scheduled for May 3 at 10:00 MAY 3, ORANGE SHOW A.M. at the National Orange Show Cafeteria. He stated that some of the speakers were John Facey, Department of Water Resources, Martin Mc Donough, Sacramento Attorney, and a panel headed by Jack Beaver, SBVMWD, to discuss "Upper Santa Aha River Districts Water Production Assessment Law". MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, any Director or Staff Member that can attend, was authorized to do so at District expense. CITY ENGINEERS ASSN. The General Manager read a notice from the City MEETING OF APRIL 28 Engineers' Association noting a meeting scheduled RIVERSIDE for April 28 at noon at the Dunes Restaurant in Riverside, with Richard Bueermann of the Santa Ana Regional Water Quality Control Board, as speaker. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, any Board or Staff Member that can attend the meeting was authorized to do so at District expense. MANAGER'S REPORT LAFC NOTICE OF The General Manager presented a Notice of Hearing HEARING NO. 996 from the Local Agency Formation Commission on No. 996 for annexation to the City of San Bernardino of the area north of Date Street, east and west of Conejo Drive. The Hearing is scheduled for May 12, 1971. A map was displayed of the area to be annexed. MRS. MC MILLAN The General Manager presented a letter dated WATER SERVICE April 15 from Mrs. Urbanie Mc Millan of 8082 Central REQUEST - 8082 Avenue, Highland, in which she requested water service CENTRAL AVE. to her parcel and surrounding parcels. Engineer Garcia had a map displayed on the board and 1 4/26/71 April 26, 1971 pointed out that the District had a six- inch main that takes in part of Meines Street, but that it would have to be ex- tended to reach the area of Mrs. Mc Millan's residence. The General Manager recommended Staff and Engineers be authorized to make a study of extending a water main to this area for presentation at the May 10, 1971 Board Meeting. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Staff and Consulting Engineers were authorized to make a study of extending a water main to the area indicated and bring recommendation and alternate costs to the Board of May 10. EMPLOYEES SALARY The General Manager stated the Personnel INCREASES Committee had a meeting regarding employee's step increases and stated that Chairman Disch would report and make the recommendations. Chairman Disch noted the following: FRANCISCO ALVAREZ Started with District in 1964 Step 25D to 25E $3.14/Hour Effective May 1 GABINO BECERRA Started with District 1966 Step 27C to 27D $3.29/Hour Effective May 1 BILL CASADA Started with District 1964 Step 29D to 29E $3.81/Hour Effective May 1 HERBERT DEESE Started with District 1966 Step 29D to 29E $3.81/Hour Effective May 1 RUSSELL GORTH Started with District 1964 Step 27D to 27E $3.45/Hour Effective May 1 LESLIE LACY Started with District 1963 Step 31D to 31E $4.19/Hour Effective May 1 Director Disch stated the Personnel Committee and Staff highly recommended approval of the noted step increases. MOTION Motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the above listed step increases were approved effective May 1, 1971. REPORT OF IMMEDIATE Consulting Engineer Joseph A. Rowe was called & FUTURE WATER SYSTEM upon to reiterate on his written Summary IMPROVEMENTS Report of Immediate and Future Water System Improvements in various systems of the District as verbally reported at the April 12, 1971 B~ard Meeting and of which, each Board Member had received with their agenda for this meeting. As a result of his reviews and investigations, he recommended: 1. The immediate improvements set forth in the Table relating to Plants 28, 25A, 40A and 39, with estimated cost of $50,000, be authorized, 2. Authorization be granted to plan and construct the Tippecanoe main, estimated cost of $70,000. 2 4/26/71 April 26, 1971 ROWE'S REPORT 3. Authorization to prepare specifica- ~TS~ tions to call for bids for drilling at lea~t two new well~, with an estimated cost of $100,000. 4. Authorization to determine the dollar amount of a water bond sale together with amount available for capital expenditure. 5. Authorization to prepare and file applications with Federal and other agencies for funds to augment bond proceeds. 6. Authorization to prepare engineering report and cost estimate of facilities to be included in a bond sale and other potential funding sources. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, to approve the written Report of I~ediate and Future Water System Improvements and, authorized Staff to proceed with the six, points as outlined above. WATER SYSTEMS IMPROVE- Auditor Hendricks was called upon to discuss MENT - 1966 REVENUE financial methods for the slae of an $800,000 BOND ISSUE $800,000 Division of the remaining unsold 1966 Water Revenue Bond Issue. He stated that Attorney Peggy Mc Elligott, from the law firm of Wilson, Jones, Morton and Lynch, was in the District Office April 26 and explained the current bond market and could be available for attendance at a later Board meeting if the Directors desired. Mr. Hendricks outlined presen- tation of figures that the District would have to pay for interest on both a 15-year and 20- year program. He stated that 6% interest was the maximum the District pay on the present bonds unless certain conditions of new state laws were followed. Consulting Engineer Rowe explained surveys and HUD requirements. He pointed out that the Blackwell Tract or Sterling Homes Area was in need of main reloc- ations from rear property lines and main re- placements together with new wells and booster pumps at Plant 12, 28, 40A, and 12-inch trans- mission water mains in Tippecanoe, Pedley to Tippecanoe and Dwight Way and Glasgow area with an estimated cost of $780,000. The General Manager recommended authorization to have Wilson's Office present to the Board, a feasi- bility plan for selling an $800,000 Division of the 1966 Water Revenue Bonds and Staff and Consultants to start preliminary work with the Housing and Urban Development for obtaining Federal Grants. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Staff was authorized to contact the Law Firm of Wilson, Jones, Morton and Lynch, to prepare necessary information to discuss a bond sale for system repairs as outlined by the Consulting Engineers with the Board on May 24 and requested that a preliminary statement be forwarded to them before that date so they could review same. BACKFLOW PREVENTION President Wall noted that District Employee Duncan PROGRAM - MOBILE Parkes was present to give presentation of Back- HOME PARKS flow Prevention program, and Engineer Garcia stated Mr. Parkes was in charge of the Back- flow prevention program, and that he attended meetings every two months to keep updated on present conditions. The University of Southern California Cross-Connection Research sets certain recommendations for Mobile Home Parks 3 4/26/71 April 26, 1971 and trailer parks and the District and other agencies were attempting to follow their standards. Engineer Garcia pointed out there were 15 mobile home parks in the District and only one is protected with a backflow pre- vention device. The backflow preventer eliminates the possibility of any contam- ination from private property backflowing into District mains. Mr. Parkes answered questions of the Board Members and said a minimum of a double check valve vacuum breaker device prevents seepage within a building but not sufficient for a main in the street. An approved backflow preventer could be placed at a meter and regulated periodically. Director Disch stated that the Board should ~-~ take the utmost protective measures to protect the drinking standards of water of this District, and if report based upon knowledgeable people, we should follow their recommendations. MOTION LOST Director Disch then moved that a District ordinance be provided for backflow prevention at cr©ss-connections to mobile home parks to protect the water supply of this District. Motion lost for lack of second. MOTION After further discussion and upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Staff and Legal Counsel were authorized to set up an ordinance to include connections where backflow pre- venters would be required to be installed, to protect the public water system. CONTRACTOR RAMFAC RE: The General Manager called upon Attorney PALM & ATLANTIC SEWER Farrell to explain the letter of April 8 he INSTALLATION - RE- received from Acret and Perrochet, Attorneys TENTION MONEY for the Surety Bond Company who issued the Bonds covering Ramfac Inc on the sewer project, in which they requested the District to remit monies that were withheld by District to complete the sewer project in accordance with District Specifications at Palm and Atlantic Avenues. Attorney Farrell reviewed the entire problems of the job and participation of the District in connection with the final completion of the work as required under the specifications and contract. MOTION After considerable discussion and upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Legal Counsel was authorized to notify the Attorneys in writing that the District would continue to stand firm on the same position as previously taken. DENTAL INSURANCE Auditor Hendricks stated that he had attended PROGRAM the Irrigation Districts Association Conference in Sacramento and checked on the medical and dental insurance programs availability to Board Members. IDA insurance representatives said all Directors would have to join or that ~ none would be eligible. Legal Counsel said he would check that legality of Directors being qualified for these insurances. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, that Legal Counsel be instructed to investigate legality of District providing insurances for Directors and bring back report to Board Meeting on May 10, 1971 4 4/26/71 April 26, 1971 ~89 MOTION RE: EMPLOYEE Motion made by Director Disch, duly seconded DENTAL INS. by Director Forrest and carried unanimously to provide District employees with the IDA Dental Program effective immediately, and any option employee prefers to subscribe to. PETITIONER'S OPENING The General Manager stated that he, Joseph~A. MEMO OF POINTS & Rowe, Consulting Engineer, Ken Patterson of AUTHORIITIES IN THE Eadie and Payne, and President Art Wall had MATTER OF ARBITRA- met with Attorney Denslow Green on April 13 TION, CITY VS to prepare minor modifications to Attorney DISTRICT JOINT Green's "Petitioner's Opening Memorandum of POWERS AGMNT Points and Authorities". Attorney Robert SEWER - 1957 Farrell reviewed with the Directors, the usual time by the courts alloted to the plantiff and defendant for answering briefs. This was for information only with no action necessary or taken. REQUIREMENTS FOR Legal Counsel was asked to speak on this SERVICE TO EAST District's position in rendering service to areas in the east. Attorney Farrell said there was a statutory law that prohibits any purveyor of water from paralleling lines. There was no rule in effect when the District put in their lines before the law was adopted. The General Manager said that prior to any committ- ments within the boundaries of a certificated area, the Staff would bring the service re- quest before the Board. This was information only with no action taken. RESOLUTION 1427 Resolution No. 1427 was presented for Release RELEASE OF LIEN of Lien of Melvin L. and Alta R. Dunn, 5971 MELVIN & ALTA DUNN North Orange Street, Highland. Auditor 5971 N. ORANGE Hendricks certified that the Lien had been paid in full. The General Manager recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Resolution No. 1427 was adopted. FINAL RESOLUTION 1428 Final Resolution No. 1428 was presented, ANNEXATION 1971-2 ordering annexation to District of 1971-2, W. WOOD, 7095 PALM Warren Wood, 7095 Palm Avenue, Highland, for SEWER SERVICE sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1428 was adopted. CALIF. WATER RESOURCES Copies of the following letters were sent to ASSN. each Board Member: California Water Resources Association, dated April 22, 1971 relating to State-Wide Water Truth Squad; Arpil 15, "Too Much Ecology Feared by Some"' and a bulletin "Down to Earth regarding Ecology". These were information only with no action necessary or taken. FINANCIAL REPORTS - AUDITOR-TREASURER Aduitor Hendricks stated he would mail a copy of the Financial Report for March 1971, Water and Sewer Divisions, to each Director. 5 4/26/71 April 26, 1971 APPROVAL OF WARRANTS The following Warrants were placed on the table for the Directors to read: Water Division 7386 - #7540 (General) $216,346.33 4411 - ~4511 (Payroll) $22,699.68 $239,046.01 MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the warrants were approved as submitted. IDA SPRING Director Disch gave a report on the IDA Spring CONVENTION Convention of April 13 16, he attended in REPORT Sacramento. He stated the new By-Laws were amended and approved. One amendment pro- vided one member for every five agencies which would total 55 members instead of the original 250 members. He stated this was an interesting and informative convention. ADJOURNMENT Adjournment motion was called by Director Stallwood, duly seconded by Director Forrest and carried at 11 P. M. Harold G. Rickert, Secretary Board of Directors Approved O. A. Wall, President 6 4/26/71