HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/24/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT ~95
May 25, 1971
NOTICE OF MEETING
ADJOURNED REGULAR MEETING
JUNE 7, 1971
AT THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
EAST SAN BERNARDINO COUNTY WATER DISTRICT ON MAY 24, 1971,
THE MEETING WAS ADJOURNED TO JUNE 7, 1971 AT 7:30 P. M.
TO BE HELD AT THE DISTRICT OFFICE, 1155 DEL ROSA AVENUE,
SAN BERNARDINO, ALL IN ACCORDANCE WITH GOVERNMENT CODE
54955, ET SEQ.
/s/ Original signed by
Harold G. Rickert, Secretary
Board of Directors
East San Bernardino County
Water District
Posted 5/25/71
Affidavit of Posting filed 926.9 k
EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING MAY 24, 1971
CALL TO ORDER The meeting was called to Order at 7:30 P. M.
PLEDGE OF All those present joined in the Pledge of
ALLEGIANCE Allegiance to the Flag of the United States of
America
ROLL CALL Directors Present: Disch, Forrest, Littleton,
Stallwood and Wall
Directors Absent: None
Others Present: General Mgr-Secretary Rickert;
Asst Mgr-Engineer Garcia; Auditor-Treasurer ~
Hendricks; Recording Secretary Kinzer;
Atty Robert Farrell; Don Miller of CM
Engineering; Atty Peggy Mc Elligott; Dr.
John E. Perko, SB Unified School District;
Veronica I. Cole, South SB County Water District
MINUTES There being no additions or corrections to the
Minutes of the Regular Meeting of May 10, 1971,
MOTION motion was made by Director Disch, duly seconded
by Director Forrest and carried unanimously,
to approve the Minutes as submitted.
SB CITY UNIFIED President Wall called upon Dr. John Perko, who
SCHOOL DISTRICT was present, representing the SB City Unified
REQUEST FOR WATER School District. Dr. Pefco brought copies of a
FOR SCHOOLS resolution the Board of Education had adopted
requesting SB City Water Department and the East
San Bernardino County Water District to cooperate
in granting water at a reduced rate to schools
within their respective service areas. Dr. Perko
asked the Board if they would enter into an agree-
ment on a planned basis wherein the District would
provide water at cost. He said they were thinking
on a long-range program. President Wall stated
the District is a non-profit organization with ~
its water rates based upon actual cost of
operation. Included therein is wages, bond debt
service, maintenance and operation of the systems
and facilities, employee fringe benefits and
electrical energy charges, to mention a few and
pointed out the cost of water is not just energy
charges. Attorney Mc Elligott stated this
District is not in a position to enter into
recreational activities and may be prohibited under
state constitution and may be in violation in use
of public funds as such. When ~r. Perko stated
the play grounds could be used the entire year
with water service, he was asked if he had con-
tacted the SB County Park and Recreation Depart-
ment for their assistance. Dr. Perko said they
had not contacted that department. Copies of the
letter dated May 11 and a newspaper clipping re-
garding the SB City Unified School District's
request were mailed to each Board Member with the
agenda. Considerable discussion ensued.
MOTION Upon motion by Director Disch, duly seconded by
Director Littleton and carried by the majority
by Roll Call Vote, the General Manager was
authorized to meet with Dr. Perko to explore and ~
discuss ways of assisting the School District.
ROLL CALL VOTE Ayes, Directors: Disch, Littleton, Stallwood
and Wall
Noes, Director: Forrest
Directors Absent: None
5/24/71
May 24, 1971
South SB County Water President Wall called upon Veronica Cole who
DIST PRESENT TO DISCUSS was present representing the South San Bernardino
AB 2526 REPLENISHMENT County Water District. She stated she would
TAX, SANTA ANA RIVER like to get the Board's view on proposed legis-
lation, AB 2526 relating to a pump tax. The
General Manager said this Bill had been
presented to the Board and they had asked Legal
Counsel to check it in its present form and
he reported inequities in that it provided
for side agreements with the SB Valley
Municipal Water District and exporters with
no provisions for same with the water pur-
veyors within the SB Valley Municipal Water
District. The General Manager pointed out
several cities and agencies who were also
in opposition to the Bill as presented. No
further action was necessary or taken, and
Miss Cole thanked the Board Members for their
time in explaining the Bill.
PUMPING PLANT MODI- The General Manager said that on May 21 the
FICATIONS, PLANTS 39 District held informal bid openings regarding
AND 40A, INFORMAL BID pumping plant modifications to District's
OPENING, REJECTED Plants 39 and 40A, with Legal Counsel and
Contractors, C/T Pumps Inc, John E. Higbee~
and Mc Calla Brothers, in attendance. Legal
Counsel pointed out that District's speci-
fications were not specific enough in stating
Standard Specifications for Nema 3 and 6
for the electrical equipment. Nema 3, a
panel enclosure, was the standard specifi-
cation needed for these jobs, and two con-
tractors bid Nema 3, with one Contractor
spelling out Nema 6, which made a difference
of $3,000 in the total bid. The General
Manager recommended rejecting the bids and
authorizing Consulting Engineer, CM Engineering
to clarify District Specifications required
on electrical equipment and call for another
informal bid opening on June 4 at 2 P. M.
at the District Office with Legal Counsel,
Staff and Consulting Engineers in attendance
and Staff reporting the result to the June 7,
1971 Board meeting with their recommendation
for awarding of a Contract at that time.
MOTION Upon motion by Director Littleton, duly
seconded by Director Stallwood and carried
unanimously, to authorize Staff to reject
all bids of the informal opening on May 21,
and to call for informal bids to be opened
at 2 P. M. Friday, June 4, 1971, with Legal
Counsel in attendance, regarding Plant
Modifications to Plants 39 and 40A and
present their recommendation to the Board
at their June 7, 1971 Board Meeting.
DISTRICT VS CITY OF The General Manager had mailed a copy of
SAN BERNARDINO - JT the Respondent's Reply Memorandum on Case
POWERS AGREEMENT No. 152393 and Petitioner's Closing Memo-
ARBITRATION CASE randum, to each Board Member, relating to
152393 the District versus City of San Bernardino
Joint Powers Agreement on increased sewer
charges by the City. These were for in-
formation only with no action necessary
or taken.
2 5/24/71
MANAGER'S REPORT
PUBLIC UTILITIES COMM. The General Manager presented a copy of
NOTICE OF SO. CALIF a letter dated May 18, 1971 addressed
WATER CO. FILING to the Public Utilities Commission of
INCREASED RATES TO the State of California noting the filing
TRACT 7996 for including Tract 7996 (John Fiscalina
East Highland Bench) in their service
area. The General Manager had a colored
map of the area and displayed this to
the Board.
MOTION Upon motion by Director Disch, duly
seconded by Director Stallwood and carried
unanimously, Staff was requested to take
measures in getting the District on the "'~
mailing list of the Public Utilities
Commission for such notices in areas
within the District.
RESCHEDULE BID OPENING Engineer Don Miller of CM Engineering Assoc.
SEWER COLLECTION LINE was present and stated the District was
13TH STREET, SOUTH SIDE experiencing difficulty in obtaining ease-
OF WARK CK, EAST OF ments from property owners along the align-
BASE LINE LAUNDRY ment of the sewer collection line to be
JOB S-753 installed and stated further they had
just finished Plans and Specifications for
the project. The General Manager recommended
changing the bid opening date from May 24,
1971, to June 7, 1971 at 7:30 P. M. at
the District Office. The problem of ease-
ments was further discussed and the Board
expressed their desire to see if Staff
and Consulting Engineers could contact
the SB County Flood Control District and
install the sewer collection line on Flood
Control alignment if the District continued
to receive objections from property owners
in granting of easements to the District.
After considerable discussion, motion was
made
MOTION by Director Stallwood, duly seconded by
Director Disch and carried unanimously,
Staff was authorized to extend the bid
opening to June 7 at 7:30 P. M. at the
District Office for the sewer collection
line installation in 13th St, south side
of Warm Creek and easterly of the Base
Line Laundry.
SB CHAMBER OF COMMERCE The General Manager read a Notice dated
NOTICE OF LUNCH, May 18 from the SB Chamber of Commerce
JUNE 4 noting their Fifth Annual Recognition
Lunch to be held June 4, to honor graduating
students of SB Valley College and SB State
College, to be held at the Castaways. This
was information only with no action taken.
COUNTY OF SB NOTICE The General Manager presented a Notice,
FROM PURCHASING DEPT dated May 12, 1971 from the SB County
RE: SALE OF ELECTRIC Purchasing Department to all taxing
LAMPS districts allowing the purchase of electrical
and miscellaneous lamps under the contract
of the San Bernardino County. The ~
General Manager asked for authorization
to complete form request and purchase the
electrical and miscellaneous lamps as
required for District use at the contract
price of the County of SB offer.
MOTION Upon motion by Director Forrest, duly seconded
by Director Littleton and carried unanimously,
the General Manager was authorized to
enter into an agreement to purchase the
electric and miscellaneous lamps through the
SB County Purchasing Dept Contract if he
found items were a saving and benefit to
the District.
3 5/24/71
May 24, 1971
RESOLUTION 1434, NOTICE The General Manager presented Resolu ~
OF COMPLETION, COUGHLIN No. 1434 for acceptance of Certificate of
CO, WATER M~INS IN completion from District Engineer, and re-
TRACT 8270 JOB W-792 quested authorization for President and
Secretary to execute and file Notice of
Completion of the Coughlin Company, Contractor
for water main installation in Tract 8270
which was completed May 3. The District
Engineer stated this was Pinehurst Village area
and recommended approval of acceptance.
MOTION Upon motion by Director Stallwood, duly
seconded by Director Disch and carried
unanimously, Resolution No. 1434 was adopted.
DIST GENERAL ELECTION The Secretary announced there would be a
NOV. 2, 1971 General District Election Tuesday, November 2,
1971, and that the Election Calendars were
mailed to the incumbent candidates. He asked
for a decision by the Board on the payment
of the incumbent candidates and candidate's
statement in accordance with the election code.
MOTION Upon motion by Director Forrest, duly seconded
by Director Littleton and carried unanimously,
that incumbents and candidates would pay for
their own statements if they wished to have
a statement go out with the sample ballots.
CONSIDERATION OF SALE Attorney Peggy Mc Elligott was present from
DIV III $800,000 the Law Offices of Wilson, Jones, Morton and
1966 WATER REVENUE Lynch, to discuss the sale of Division III
BONDS $800,000, 1966 Water Revenue Bonds. She
spoke on the report and flow of funds, that
had been given to each Board Member and Staff.
She stated the interest rate maximum 6% would
be allowable on this issue. Attorney Mc
Elligott recommended that none of these bonds
be Callable. She also recommended that
District obtain a Moody Rating prior to the
sale at a cost of $300 and that the issue be
advertised in the New York Bond Buyer at $200.
She recommended the District through the
Secretary, obtain a Certification of the
number of registered voters within District
from the Office of Registrar of Voters.
RESOLUTION NO. 1435 Resolution No. 1435 was presented, "Providing
PROVIDING FOR ISSUANCE For The Issuance Of Water Revenue 'Bonds,
OF WATER REVENUE BONDS Fixing The Form of Bonds and Providing
AND COVENANTS FOR Covenants For Their Protection, Water Revenue
THEIR PROTECTION Bonds of 1966, Division 3, $800,000".
MOTION Upon motion by Director Littleton, duly
seconded by Director Forrest and carried
unanimously, Resolution No. 1435 was adopted
by the following Roll Call Vote:
ROLL CALL VOTE Ayes, Directors: Disch, Forrest, Littleton,
Stallwood and Wall
Noes, Directors: None
Directors Absent: None
4
5/24/71
May 24, 1971
RESOLUTION 1436 Resolution No. 1436 prepared by Bond Counsel
CALLING FOR BIDS ON Wilson, Jones, Morton and Lynch, was presented
BONDS, WATER REVENUE for the Calling of Bids on Water Revenue
OF 1966 DIV III,$800,000 Bonds of 1966, Division 3, $800,000.
MOTION Upon motion by Director Forrest, duly
seconded by Director Disch and carried
unanimously, Resolution No. 1436 was adopted
by the following Roll Call Vote:
ROLL CALL VOTE Ayes, Directors: Disch, Forrest, Littleton,
Stallwood and Wall
Noes, Directors: None
Directors Absent: None
DENTAL AND MEDICAL Auditor Hendricks stated that a consultant
INS - EMPLOYEES, DIRECTORS for the California Dental Association had
AND DEPENDENTS COVERED BY presented an oral report to District employees
DISTRICT at a meeting at the District Office. Each
Director had been sent a copy of a letter
by Joseph H. Sher, dated May 14, 1971,
Insurance Consultant for IDA, regarding
questions he had been asked by the District
Staff. He listed District's who were
paying the costs for Directors, Employees
and Dependents.
MOTION Upon motion by Director Forrest, duly seconded
by Director Disch and carried unanimously,
Staff ~as authorized to pay medical and
dental group insurance premiums for Directors,
employees and dependents, from District
funds, effective June 1, 1971.
SAN MANUEL INDIAN RESER- The General Manager gave a report on meeting
VATION - RESOLUTION 1433 with Mr. Raymond Johnson and representa-
ACCEPTING AGREEMENT & tives with the San Manuel Band of Mission
AUTHORIZING EXECUTION Indians, San Manuel Indian Reservation on
AGREEMENT FOR WATER May 14. He presented Resolution No. 1433
SERVICE requesting acceptance of Agreement and
Authorizing Execution of Agreement with
San Manuel Band of Mission Indians, San
Manuel Indian Reservation of San Bernardino
County wherein they requested the District
furnish the reservation with water
service. The General Manager stated that
the agreement and resolution by the Band
dedicates a reservoir site, together with
operating procedures of the water system
to be installed within the reservation
and paid for by Public Law 86-121 together
with an adequate waste disposal system,
both to District Specifications. The
General Manager reported that the install-
ation of backflow device will be required
as a result of the Band insisting on the
use of the existing spring for irrigation
purposes.
MOTION Upon motion by Director Littleton, duly
seconded by Director Stallwood and carried
unanimously by the following Roll Call Vote,
Resolution 1433 was adopted authorizing
President and Secretary execute the agree-
ment and quotation provided for the system
costs in November of 1970 was still to
be used in lieu of the newly adopted main
extension charges.
ROLL CALL VOTE Ayes, Directors: Disch, Forrest, Littleton,
Stallwood and Wall
Noes, Directors: None
Directors Absent: None
5 5/24/71
May 24, i971 1801
RESOLUTION 1431 The General Manager presented Resolution No.
NOTICE OF COMPLETION 1431 requesting Acceptance of Certificate of
COUGHLIN CO. WATER Completion and authorizing President and
MAIN IN TRACT 8001 Secretary to file Notice of Completion of
Contractor, Coughlin Company, for water main
installation in Tract 8001. The General
Manager recommended approval. The District
Engineer presented a Certification that
system was installed to District Standards
and Specifications.
MOTION Upon motion by Director Stallwood, duly
seconded by Director Disch and carried
unanimously, Resolution No. 1431 was adopted.
RESOLUTION 1432 Resolution No. 1432 was presented requesting
RELEASE OF LIEN, MARY Release of Lien of Mary C. and Francis J. Root
& FRANCIS ROOT, 5965 of 5965 North Orange Street, Highland. The
NORTH ORANGE STREET General Manager indicated he had an executed
HIGHLAND Certificate of Payment in full of the
charges from the District Auditor, and
recommended approval of the Release of Lien.
MOTION Upon motion by Director Disch, duly seconded
by Director Stallwood and carried unanimously,
Resolution No. 1432 was adopted.
DISCUSSION ON REMOVAL A copy of a letter dated May 12, 1971, from
OF DISTRICT WATER METER the District Attorney's Office, San Bernardino
FROM 1281 33rd STREET County, had been mailed to each Board Member.
TO 1179 33rd STREET This was in reference to a District water
SV 3235/3146 meter removed from 1281 33rd Street to 1179
33rd Street by a customer of the District,
and the District Attorney stated no witness
had been found. Legal Counsel said at this
time the District was in no position to go
ahead with action to prosecute as no witness
to the event was available. He said the
Board had done what they should do. No
further action was taken or necessary.
ROBERT CAREL, 3220 MTN The District Auditor explained the District's
AVE, SB, CLAIM service meter had been installed many years
AGAINST DISTRICT ago within the driveway of the Carel
SV 9883 residence at 3220 Mountain Avenue and City
contractors lowered the driveway approach and
left the District service box nearly ten inches
above the drive. Mrs. Carol asserted she
damaged her automobile when she backed out of
the driveway and was asking the District for
damages incurred. The District had been in-
structed to lower the facility and had not
completed the work when the asserted damage
occurred.
MOTION Upon motion by Director Littleton, duly seconded
by Director Disch and carried unanimously,
Staff was directed to turn the claim over
to District's insurance carrier per advice
by Legal Counsel with the proper claim forms.
AUDITOR-TREASURER
FINANCIAL REPORT
APPROVAL OF WARRANTS The following warrants were submitted to
the Directors for approval:
Water Division
#7541 - #7642 (General) $100,719.80
#4512 - #4545 (Payroll) $7,387.76 $108,107.56
6 5/24/71
May 24, 1971
MOTION Upon motion by Director Disch, duly seconded
by Director Forrest and carried unanimously,
the warrants were approved as submitted.
ANNOUNCEMENTS
DISTRICT BURGLARIZED The General Manager reported the District
Office was broken into on the evening of
'~. May 12 and entry was through a window being
broken in his office by a burglar but that
little damage was done or property stolen.
The City Police Department investigated.
DISTRICT CREWS The General Manager reported the sewer project
REPLACE PIPE IN installed in Palm Avenue by Ramfac created
PALM AVENUE broken irrigation lines of the Highland
Well Company, for which the District crews
replaced sections that were missing, as a
result of Ramfac's failure to replace at
time of sewer pipe installation. No action
taken.
EXECUTIVE SESSION At 10:10 P. M. the Chairman called an
CALLED Executive Session consisting of Board
Members, General Manager and Legal Counsel,
in the Manager's Office and returned to the
general meeting at 10:45 P. M.
ADJOURNMENT Adjournment was declared at 10:47 P. M.
to be resumed at 7:30 P. M. on Monday,
June 7, 1971 at the District Office.
Harold G. Rickert, Secretary
Board of Directors
Approved
~!~Ja~l~, President
7 5/24/71