Loading...
HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/03/2012 Easy Va I I ey Water District SPECIAL MEETING JANUARY 3, 2t}'12 - 4:30 PM EAST VALLEY {HATER DISTRICT 3694 HIGHLAND AVE #30, HIGHLAND, CA, AGENDA 4w oft CALL TO ORDER PLEDGE JF ALLEGIANCE fm 1. PUBLIC COMMENTS 2. APPROVAL OF APPOINTMENTS TO STANDING COMMITTEES 3. DISCUSSION AND POSSIBLE ACTION REGARDING REPRESENTATIVE ASSIGNMENTS 4. ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, 'Including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District's Administrative Manager at(909) 885-4900. ............. East Va I I ey Water District Special Me Staff R Meeting Date: January 3, 2012 TO* Governing Board Members SUBJECT: Appointments to Standing Committees SUMMARY. Issue— The Board is being asked to consider a recommendation from the Chairman of the Board to consider appointments to a set of new mmi ttees to assist in providing input and direction to the co Board on key areas of the District's operations. Recommendation— it is recommended that the Governing Board approve the new committee appointments. Fiscal Impact— There is no fiscal impact related to this action. Previous Related Action— The Governing Board has previously approved the des'lgnation of standing committees to assist the District in providing further analysis and input into District operations prior to consideration by the full board. (This itern was deferred from the August 9, 2011 Board Meeting) On August 23, 2011, the Board considered establishing new oommittees and appointments to those committces, The Item was deferred until after re-organization of the Board in December. BACKGROUND The Governing Board Members utilize the committee process to improvc the efficient management of action items that may be considered by the Board at a future date. The committee structure also provides staff with the opportunity to address iss-ues with members of the Board prior to consideration by the full Goveming Board. Three existing standing committees, the Legislative Conu-nittee, Public Affairs Committee and the Policy Committee are currently being used by the Board. Staff recommended, in August, that an additional committee be approved and that two of the committees be combined to more accurately reflect the needs and goals of the district. SR#0050 Now" DISCUSSION The use of the committee structure is an efficient means to manage the volume of activity that conftont the District so that recommended actions before the Governing Board for their approval have been fully vetted first by a committee. Additionally, recommendations coming from a committee may also require that staff consider alternatives or conduct additional analyst's prior to the item coming before the full Board. Staff is recommending that the Governing Board Members approve the establishment of four new committees and approve the appointments to the various committees as recommended by the Chairman of the Board. Finance Committee George "Skip" Wilson,Chair Ben Coleman,Member The purpose of the Finance Committee is to review, advise and recommend options to the Board and General Manager with regard to financial reports, rates, revenues, feess, charges, reserve Rmds, fund transfers,purchasing procedures, the budget, etc. Personnel Committee Kip Sturgeon,Chair Ben Coleman, Member die purpose of the Personnel Committee is to review, study, advise and recommend options to the Board and General Manager with regard to personnel matters, promotions involving salary adjustments, appointments of new positions, employee disciplinary action review, wage and bencfit issues, etc. Legislative& Public Affairs Committee James Morales, Chair Matt LeVesque, Member The purpose of the Legislative and Public Affairs Conunittee is to review, study, advise and recommend to the Board and the General Manager with regard to community relafions, legislation, public relations, press releases, public infonnafion., water conservation, customer communications, etc. SR4 0050 Engineering and Facififies Committee Matt LeVesque,Chair James Morales'.Member The purpose of the Engineering and Facilities Committee is to review and study all engincertng-related issues, which includes the District's capital improvement projects. The Cominiftce shall also review the purchase of property, and disposition of unused, surplus property. The Committee will also review and study facility issues, which include such tasks as new District facility needs, design, construction and re model ina. In order for the Distn*et to operate efficiently staff 'is obligated to ensure that the members of the Committee have the requisite information and staff reports necessary for the cornmittee�s consideration. The General Manager/CEO shall assign the appropriate staff to each Committee. Respectfully Submitted, Robert A. DeLoach Inten'm General Tanager SRft 0050 East Val I ey Water District ..................... Staff Re ort Ll Meeting Date.- August 23, 2011 TO*0 Board of Directors SUBJECT. Mod iscat ion to Standing Committee Structure 0 SUMMARY. Issue— The Board is being asked to consider a recommendation to modify the existing committee structure tO provide for added input and direction from the Board of Directors on key areas of the District's operations. Recommendation— It is recommended that the Board of Directors approve the new committee structure and appointment process and direct that the President of the Board make recommendations for the committee assignments which will be consider and approved at a future ineeting of the Board of Directors. Fiscal Impact— There is no fiscal 'Impact related to this action. Previous Related Action— The Board of Directors has previously approved the designation of standing committees to assist the District in providing further analysis and input into District operations prior to consideration by the full board. (This item was deferred from the August 9, 2011 Board Meeting) BACKGROUND The Board of Directors utilizes the committee process to improve the efficient management of action items that may be considered by the Board of Directors at a future date. The committee structure also p ro id i es staff wtb the opportunity to address issues with members of the Bar od of Directors prior to v] consideration by the Board. The District currently has three standing committees and utilizes Ad-Hoe committees as needed. This staff report does not deal with the subject of Ad-Hoc Committees which have a defined beginning and end and are assigned under routine circumstances to manage a specific assigmnent or need. The three existing standing committees axe the Legislative Committee, Public Affairs Committee and the Policy Committee. Staff is recommending that an additional committee SR#0018 be approved and that two of the committees be combined to more accurately reflect the needs and goals of the District. DISCUSSION The use of the committee structure is an efficient means to manage the volume of activity that confront the District so that recommended actions before the Board of Directors for their approval have been fully vetted first by a committee. Addi4lonally, recommendations coming from a *ttee may also require that staff consider alternatives or conduct additional analysis pr" tllf%� comml 1 jor to tite item coming before the Board of Directors. Staffs recommendimzy that the Board of Directors approve the establishment of four new committees and maintain an existing committee as described with the following committee purpose or mission: Finance Committee The purpose of the Finance Committee is to review, advise and recommend options to the Board of Directors and General Manager with regard to financial reports, rates, revenues, fees, charges, reserve funds, fund transfers, purchasing procedures, the budget, etc. Personnel Commi"ttee The purpose of the Personnel Committee is to review, study., advise and recommend options to the Board of Directors and General manager with regard to personnel matters,, promotiorls 1 0 nvolving salary adjustments, appointments of new positions, employee disciplinary action review, wage and benefit "issues, etc, Legislative& Public Affairs Committee The purpose of the Legislative and Public Affairs Committee is to review, study, advise and recommend to the Board of Directors and the General Manager with regard to community relations, legislation, public relations, press releases, public infon-natioll, water conservation, customer communications, etc. Engineering and Facilities Committee The purpose of the Engineering and Facilities Committee is to review and study all engineering-related issues, which 'Includes the District's capital improvement projects. The Committee shall also review the purchase of property, and disposition of unused, surplus SR#0018 ............ ............................ property. The Committee will also review and study facility issues, which include such tasks as new District facility needs, design, construction and remodeling, Policy Committee The purpose of the Policy Committee is to review, study, advise and recommend to the Board of Directors and the General Manager with regard to its exl*sting Board approved policies and the consideration of new policies. In order for the District to operate efficiently staff is obligated to ensure that the members of the Committee have the requisite information and staff reports necessary for the committee's consideration. The General Manager shall assign the appropriate staff to each Committee, Procedurally, the President of the Board of Directors shall in a public meeting consider nominations to and selection of members to each committee, A committee chairperson is selected from the members of the committee. Ordinarily, membership of each committee shall be reviewed, modified and approved at the annual meeting of the Board of Directors. Action by the Board of Directors establishing the new committees will require appointments to the various committees. It is recommended that this process take place at the August 23, 2011 meeting. Respectfully Submitted, Robert A. DeLoach Inten'm General Manager SR4 0018 East Val ley Water District EAST VALLEY WATER DISTRICT PROPOSED STANDING COMMITTEE STRUCTURE Finance Committee The purpose of the Finance Corn mitteel's to review, advise and recommend options to the Board of and the General Manager with regard to financial reports, rates, revenues, fees, charges, reserve funds., fund transfers, purchasing procedures, the budget, etc. Personnel Committee The purpose of the Personnel Committee is to review, study, advise and recommend options to the Board and General Manager with regard to personnel matters, promotions involving salary adjustments, appointments of new positions, employee disciplinary action review, wage and benefit issues', etc. Legislative and Public Affairs Committee The purpose of the Legislative &Public Affairs Comm itteel's to review, study, advise and recommend to the Board and the General Manager with regard to community pure i relations, legislation, public relations, press releases, purnic format o ,water conservation, customer communications, etc. Engineering and Faclillities Committee The purpose of the Engineering and Facilities Committee is to review and study all engineering-related issues,which includes the District's capital improvement projects. The Committee shall also review the purchase of property, and disposition of unused, surplus property. The Committee will also review and study facility issues, which include such tasks as new District facility design.,construction and remodeling.