Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/07/1971 June 7, 1971 ''~' 1803 EAST SAN BERNARDINO COUNTY WATER DISTRICT ADJOURNED REGULAR MEETING JUNE 7, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and bid presentation time was declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton and Wall Directors Absent: Stallwood Others Present: General Mgr-Secretary Rickert; Asst. Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Attorney Robert Farrell; Consulting Engineers Rowe and Don Miller; Dana Weaver of Morgan & Franz Insurance; General Contractors Vadnais, Montclair and J. Guerrow MINUTES The Recording Secretary called attention to a typographical error in the motion to adopt Resolution 1436 - it should have read, "duly seconded by Director Disch ' ' ", in the Minutes of the Regular Meeting of May 24, 1971. MOTION There being no further additions or corrections motion was made by Director Disch, duly seconded by Director Littleton and carried unanimously, by those Directors present, to approve the Minutes of the May 24, 1971 meeting with the noted correction. BID OPENING SEWER COLLECTION LINE The Secretary opened and read the bid proposals 13TH ST. EXTENSION for the sewer collection line installation, 13th SOUTH SIDE WARM CREEK Street extension, on the south side of Warm JOB S-753 Creek, Job S-753. Both bid proposals were accompanied by the required ten percent bid bond. Bids were as follows: 1. E. J. Vadnais $21,734.00 2. Diversified Const. $41,135.00 Engineer's Estimate $25,000 MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, the bid proposals were turned over to the Engineers for checking and recommendation. 13TH ST. SEWER Don Miller, Consulting Engineer with CM Engineer- EXTENSION - ing Associates was present and was called upon RE: EASEMENTS to state the status of the Board's request for Staff and Consulting Engineers to pursue the possibility of installing the sewer collection line in San Bernardino County Flood Control District's right-of-way instead of the private easements, for the forthcoming 13th Street sewer extension. He stated he had contacted the Flood Control District to see if the District could utilize the area along Warm Creek for the installation. He said Engineer Art Sidler of the Flood Control said if the Water District was allowed to install the sewer collection line in their right-of-way, they would want an agree- ment that the Water District would either move or allow the Flood Control District to move, the sewer collection line if ever necessary and the 1 6/7/71 June 7, 1971 cost would be borne by the Water District. It was the general feeling of the Board that if the District ran into immediate problems obtaining the necessary permits from the Flood Control District to make the installation, Legal Counsel is to proceed with initiating condemnation proceedings against the two property owners refusing to grant an easement for sewer collection line installation for public use, in the alignment of the sewer proposed extension. MOTION Upon motion by Director Forrest, duly second- RESOLUTION 1438 ed by Director Littleton and carried unani- CONDEMNATION ACTION mously by those Directors present, Legal AGAINST HUBBS & Counsel was authorized to prepare a condemn- BRINDLEY ation action against John C. Brindley, and Arthur S. and Margery W. Hubbs, in the 13th Street Sewer Line Extension, under Resolution No. 1438 and authorized necessary execution of legal document by the President and Secretary. MOTION Upon motion by Director Forrest, duly seconded RESOLUTION 1439 by Director Littleton and carried unanimously SB FLOOD CONTROL DIST. by those Directors present, that Legal AGREEMENT - RE: EASE- Counsel prepare necessary documents for in- MENT - 13TH ST. SEWER stalling a portion of sewer collection line COLLECTION LINE within San Bernardino County Flood Control District's right-of-way under permit and authorized the President and Secretary to execute necessary legal documents relative thereto, all in accordance with Resolution No. 1439. ENGINEER'S RECOMMEND- After thoroughly checking each proposal, ATION, BID PROPOSALS Consulting Engineer Joseph A. Rowe reported 13TH STPJEET SEWER the two bids were found to be in order and LINE EXTENSION correct. The General Manager stated that Edmond J. Vadnais had previously completed satisfacotry work on sewer jobs for the District. Engineer Rowe recommended the acceptance of the low bid of Edmond J. Vadnais in the amount of $21,734.00 subject to approval of Legal Counsel. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried un- animously by those Directors present, to award the Contract for the 13th Street Sewer Line Extension to Edmond J. Vadnais, subject to approval of Legal Counsel. MORGAN & FRANZ INS. Chairman Wall called upon Dana Weaver of QUOTES DISASTER Morgan and Franz Insurance to present his COVERAGE quotations for disaster (umbrella) coverage for the District. Mr. Weaver gave each Board Member a copy of quotations with a three year maximum premium. He listed: 1. $1 million single limit liability 2. Value on main office from 48,000 to $53,000 3. Value of garage increased from $10,000 to $11,000 4. Insurance on Accounts Receivable based on new average value as obtained from past twelve month's figures 5. Payroll estimates and gallonage of water adjusted to reflect current figures. 2 6/7/71 June 7, 1971 ~8~ Three companies had been contacted: Aetna, $7,556; Hartford, $7,822; St. Paul Fire & Marine, $7,349; District has Federal Insurance, $7,678. Mr. Weaver stated the Federal carrier was more favorable as it would also cover damage to underground pipes. The District's present coverage expires on July?l. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously by those Directors present, to turn Mr. Weaver's review and study over to the Insurance Commi- ttee to bring in recommendation at Board Meeting June 28, 1971. INFORMAL BID OPENING The General Manager stated that in accordance RESULTS - PUMPS, with prevously authorized Board action, an MODIFICATIONS - informal bid opening at the District Office on PLANTS 39 & 40A June 4, at 2:30 P. M. with Attorney Farrell, himself, Engineers Garcia and Rowe, Mc Calla Brothers Representative, C/T Pumps and John Higbee Incorporated, was held. The Bids were as follows: C/T Pumps $24,867 John Higbee Inc. $23,981 Mc Calla Bros. $24,900 Consulting Engineer Rowe gave a report stating that Higbee Inc. had accompanied his bid with a letter stating it would take eleven weeks for delivering the motors and their quotation was based on not accepting liquidation damage penalty for each day after August 13. He said he and the District Engineer had made a study to determine the cost to run each of the bidder's pumps for a period of five years. Higbee had the lowest efficiency with no saving. C/T Pumps showed a greater saving to the District over the five-year period. He stated if the pumps didn't meet District specifications after being installed and tested by an independent tester, the Contractor would be required to install one that would meet the one stated in his bid proposal. Engineer Rowe recommended accepting proposal of C/T Pumps. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, to accept the recommendation of Consulting Engineer Rowe and award the Contract of Pumps and Modifications to Plants 39 and 40A, to C/T Pumps Inc. with approval of Legal Counsel. CORRESPONDENCE SB CHAMBER OF COMMERCE The General Manager presented a second request REQUESTS DUES for the 1971-72 annual dues from the San Bernardin( Chamber of Commerce for $60.00. It was pointed out that the matter had been prevously tabled. No action was taken. HIGHLAND LITTLE At this time the General Manager stated he had LEAGUE - ARDEN AVE. heard nothing from the Highland Little League SOUTH OF PACIFIC - regarding their request for water service from STATE LANDS the District. This was for information only with no action necessary. 3 6/7/71 4~ June 7, 1971 UNFINISHED BUSINESS RESOLUTION 1437 Resolution No. 1437 was presented relating to 1966 WATER REVENUE the Water Revenue Bond Sale, Division III, BOND SALE, DIV. 3 $800,000 of 1966. "Determining Issuance of $800,000 District Bonds is not Subject to Prior In- vestigation, Report and Approval by Office of State Treasurer, District Securities". This resolution was prepared by the Law Office of Wilson, Jones, Morton and Lynch in which they requested certification from the Regis- trar of Voters as to registered voters in the District. The Secretary stated there were 11,552 voters and recommended approval of the resolution as presented. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried un- animously by those Directors present, Resolution No.1437 was adopted. AUTHORIZATION ASKED TO The General Manager asked for authorization CALL FOR & OPEN BIDS to call for and open bids for the water main WATER MAIN EXTENSION extension, Third Street and Central Avenue 3RD ST, CENTRAL AVE. to Sixth Street. This project had been TO SIXTH, JOB W-809 approved by Board action May 10, 1971. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, Staff was author- ized to call for and open bids on the above water main extension on June 28, 1971, at the District Office at 7:30 P. M. BUDGET - WATER & SEWER The General Manager presented each Board DIVISIONS - FISCAL Member with a proposed budget for the Water YEAR 1971-72 and Sewer Divisions of the Dsitrict for the Fiscal Year 1971-72, and a list of Capital Projects. He proposed to meet with the Water and Sewer Committees to discuss the Budget. Mr. Rickert stated he hoped to have a more efficient job in telemetering and pump control, that had been introduced in this Budget. It was the general feeling of the Board to meet initially at the Mediterranean Restaurant on June 25 at noon. The Budget was based on present District water and sewer rates in effect. FINANCIAL REPORT Auditor Hendricks gave each Board Member a APRIL 1971 - copy of the Financial Report for the month of and MEDICAL INS April 1971. He had prepared a breakdown of BREAKDOWN the medical and dental insurance premiums which he also passed to the Directors. This was information only with no action necessary. REQUESTING APPOINTMENT The General Manager requested authorization OF ASST MGR GARCIA TO for the District's Assistant Manager-Engineer SECRETARY IN ABSENCE Garcia to be Acting Secretary to the Board OF SECRETARY RICKERT during his temporary absence. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously by those Director's present, authorization was granted for Assistant Manager Garcia to act as Secretary to the Board during Secretary Rickert's temporary absence. DIRECTOR STALLWOOD The General Manager stated that Director HOSPITALIZED Stallwood had entered the Community Hospital this morning. 4 6/7/71 June 7, 1971 DIRECTOR LITTLETON Director Littleton reported he had attended ATTENDS UPPER SANTA a meeting today of the Upper Santa Ana River ANA RIVER COORDINATING Coordinating Council and related to the COUNCIL MEETING Board, the intention of the functions of the Coordinating Council for 1971-72. RESOLUTION NO. 1440 Discussion was opened in regard to a rep- CONSULTING ENGINEER resentative being considered to represent ROWE ENDORSED TO San Bernardino County on the State Water WATER QUALITY Quality Control Board in order to have CONTROL BOARD BY more equal representation of the three counties; DISTRICT Riverside, Orange and San Bernardino. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, Attorney Farrell was authorized to prepare Resolution No. 1440 endorsing Joseph A. Rowe as representative of the San Bernardino County Area, to the Water Quality Control Board as a representative for their next vacancy and authorized President and Secretary to execute said resolution. ADJOURNMENT There being no further business to come before the Board, Adjournment motion was declared by Director Disch, duly seconded by Director Forrest and carried at 9:30 P. M. Harold G. Rickert, Secretary Board of Directors Approved O. A. Wal~, President 6/7/7]