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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/26/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 26, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and bid closing time was declared. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the Untited States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Asst. Manager-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Attorney Robert Farrell; Consulting Engineer Joseph Rowe and General Contractors Parker and Zapp MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of July 12, 1971, MOTION motion was made by Director Disch, duly seconded by Director Stallwood and carried unanimously to approve the Minutes of July 12 as submitted. APPOINTING DAVID Authorization was requested to appoint Assistant GARCIA, ACTING Manager-Engineer David Garcia as Acting Secretary SECRETARY TO to the Board of Directors in the temporary absence BOARD of Secretary Harold G. Rickert. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, David Garcia was authorized to act as Acting Secretary to the Board in the temporary absence of Secretary Rickert. BID OPENING- WATER MAINS IN Acting Secretary Garcia opened and read the bid VICTORIA AVE & SAN proposals for the installation of water mains and MANUEL INDIAN appurtenances within Victoria Avenue-and San RESERVATION SERVICE Manuel Indian Reservation Service Road. i~ll bid ROAD JOB W-793 proposals were accompanied by the required ten percent bid bond. The bids were as follows: L. P. Leavitt Co. $ 9,733.00 Parker Construction Co. 18,659.25 Royal Pipeline Construction 8,329.72 William J. Zapp Contractors 8,283.50 Engineer's Estimate $6,600 MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, the bid proposals were turned over to Consulting Engineer Rowe for checking and recommendation ENGINEER'S After thoroughly checking each proposal, Engineer RECOMMENDATION Rowe reported all the above bids were in order JOB W-793 and correct. Engineer Garcia reported, a County Road Dept. Permit had been requested and District would obtain required easements. He pointed out that the District had requested the County Road Department waive the "Barber Green" cap require- ment which could reduce the construction cost. It was recommended the low bidder be awarded the Contract subject to approval of Legal Counsel. 7/26/71 July 26, 1971 MOTION Upon motion by Director Stallwood, duly AWARDING CONTRACT seconded by Director Littleton and carried JOB W-793 unanimously, the Contract was awarded to William J. Zapp, General Engineering Contractor on his low bid of $8,283.50, subject to approval of Legal Counsel, and the holding of next two low bids until Contract has been executed, and Contractor to understand and agree that in the event the County Road Department waives the "Barber Green" cap requirement, that his Contract price would be reduced by a fixed amount, subject to review by Legal Counsel. MANAGER'S REPORT CALIF. WATER The Acting Secretary presented a Notice dated RESOURCES ASSN July 23, from the California Water Resources MTG - HOTEL DEL Association stating there would be a Water and CORONADO Environmental Leaders' Meeting at the Hotel AUGUST 12 & 13 Del Coronado, Coronado, on August 12 and 13, 1971, with the President of CWRA, F. W. Russell, attending. MOTION Upon motion by Director Disch, duly seconded by Director STallwood and carried unanimously, an~ Director or one member of the Staff that can attend the CWRA Meeting in Coronado is authorized to attend at District expense. E. J. MEYER REPORT The Acting Secretary presented a report on BASE LINE & TIPPE- Ernest J. Meyer's Water Well and water rights CANOE - PROPOSED regarding Mr. Meyer's proposed development of DEVELOPMENT properties at Base Line and Tippecanoe. He stated that Mr. Myer had requested the District accept his water rights and Staff had contacted the State Water Rights Board and found the water rights have been recorded with the State for many years. Since 1955, the minimum recorded with the State has been 152.4 acre feet. Mr. Garcia pointed out the area is within District boundaries and that the District owns six acre feet in Mr. Meyer's Well. It was also reported that the areas Water Master Report indicates credit for 172.0 acre feet in the "Admission of Facts". Staff recommended the Board accept the water rights from Mr. Meyer in order that the District's water formula may be met when present or future development of his property, approximately 42 acres, takes place. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, to approve the acceptance of the pump water rights as recommended by Staff. RESOLUTION 1451 Resolution No. 1451 was presented for acceptance CERT OF COMPLETION of Certificate of Completion from Don Miller E. J. VADNAIS of CM Engineering, and authorization for SEWER IN 13th President and Acting Secretary to execute and STREET file a Notice of Completion of the Edmond J. Vadnais Contract for installation of sewer line extension in 13th Street, south side of Warm Creek. Engineer Garcia stated the job was completed satisfactorily and recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, Resolution No. 1451 was adopted. 7/26/71 July 26, 1971 FINAL RESOLUTION Final Resolution No. 1452 was presented 1452, ANNEXATION TO ordering annexation to the District of 1970-14, DIST OF 1970-14 Pinehurst Homes, Tract 8270 and J. Derwin, PINEHURST HOMES, Tract 7001, Lot 1, for water and sewer TR 8270 & DERWIN service. Engineer Garcia recommended approval. TR 7001, LOT 1 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, Resolution No. 1452 was adopted. i~ESOLUTION 1455 Resolution No. 1455 was presented for Release RELEASE OF LIEN of Lien for Delinquent Sewer Charges of D. PHILLIPS Highland Hot Springs/David Phillips Invest- INVESTMENTS ments of 7203 Victoria Avenue, Highland. Auditor Hendricks certified the lien had been paid in full and recommended approval of the Release of Lien. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Resolution No. 1455 was adopted. ANNUAL DUES, SO. The Acting Secretary presented a request for CALIF WATER the Annual Membership Fee from Southern UTILITIES ASSN, California Water Utilities Association for the CORSS-CONNECTION Foundation for Cross-Connection Control RESEARCH Research for 1971-72 in the amount of $174.80. He stated that Staff utilizes information available from this Foundation and pointed out that a list of approved backflow devices their lab tests, is most valuable to the District and recommended continuing Membership in this Association. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Staff was authorized to make payment of the annual dues to the Southern California Water Utilities Association. FIVE-DAY COURSE The Acting Secretary presented notification of BACKFLOW PREVENTION a five-day course for training and certification LOS ANGELES, of testers for backflow prevention devices to SEPT. 13 17 be held at the Foundation in Los Angeles the week of September 13, 1971. He stated that Harry Blackman has completed the prerequisite course and this training would avail him to become a Certified Tester and recommended approval for Mr. Blackman's attendance at this school. It was reported that the registration fee is $135.00 which does not include meals or lodging. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, Staff was given authorization for Harry Blackman to attend the training course in Los Angeles for backflow prevention, the week of September 13 at District expense. RESOLUTION 1456 Resolution No. 1456 was presented requesting RELEASE OF LIEN Release of Lien for main extension charges of AUDREY SHELL Audrey C. Shell, 6994 Browning Road, Highland. 6994 BROWNING ROAD The Auditor certified the lien had been paid in full and recommended approval of the Release of Lien. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1456 was adopted. 7/26/71 July 26, 1971 PRELIMINARY REPORT Consulting Engineer Rowe was called upon to WATER SYSTEMS give an oral preliminary report on the water IMPROVEMENT systems improvements proposed to be constructed REVENUE BOND 1966 from funds from the forthcoming Water Revenue DIV. III Bond of 1966, sale of Div. III. He pointed out his projection was based on the ultimate development which would be when all the area within the District was completely developed. Mr. Rowe reported that certain water trans- mission mains and pumping stations are pro- posed to be constructed over a period of years and illustrated this by using a map. Considerable discussion ensued, with Director MOTION Forrest making a motion, duly seconded by DEL ROSA #4 Director Disch and carried unanimously, to ~ have the District's Water Committee investigate the possibility of the District acquiring the Del Rosa Well No. 4 and bring report to Board August 23. EAST HIGHLANDS A copy of Attorney Farrell's letter dated July 12 ORANGE COMPANY to Attorney Edwards regarding the East Highlands AGREEMENT Orance Co. Agreement was mailed to each Director. Attorney Farrell stated the Agreement was fairly well finalized and one problem area was, the transfer of water rights. He pointed out that the East Highlands Orange Co. had sufficient water rights and stock to meet District's Water Formula. Further, that he was awaiting a meeting with Attorney Edwards to finalize the Agreement. This was information only to bring the Board up to date and no action necessary or taken. CHANGE ORDER 1 Change Order No. 1 was presented for authorization BOULTS PIPELINE to have Contractor Boults install 3/4-inch CONTRACT - WATER water service at 26998 and 27062 Third Street MAINS, CENTRAL for a total of $50.00 on Job No. W-809. AND THIRD STREETS The Acting Secretary recommended approval. ~ MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, to approve Change Order No. l'of the Boults Construction Contract, with President and Acting Secretary authorized to execute the Change Order. AUDITOR-TREASURER WARRANTS The following warrants were submitted to the Directors for approval: 97787 - #7929 (General) $113,731.93 #4688 - #4724 (Payroll) $16,725.92 $130,457.85 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the warrants were approved as submitted. MAYOR HOLCOMB A copy of Mayor Holcomb's letter of July 22 was ACCEPTS DINNER given each Director. He stated he would be available INVITATION WITH to meet July 30 with two Board Members and would DIRECTORS invite Councilmen Seccombe, Wheeler and Hammock. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, ~ Chairman Wall and Director Stallwood would represent the District at the dinner meeting with Mayor Holcomb and Council men on July 30 at 6 P. M. ADJOURNMENT There being no further business to come before the Board, Adjournment motion was made by Director Stallwood, seconded by Director Forrest and carried at 10:07 P. M. · ~ ~. ~ David V. Garcia, Acting Secretary Board of Directors O. A. Wall~President 7/26/71