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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/10/2012 East Val ley 14OWater District 3694 HIGHLAND AVE., SUITE #30, HIGHLAND, CA BOARD MEETING January 10, 2012 3:00 P.M. AGENDA - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors". - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CALL TO ORDER PLEDGE OF ALLEGIANCE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors on matters within its jurisdiction. To provide comments on specific agenda items, please complete a speaker's request form and provide the completed form to the Board Secretary prior to the board meeting. 1. Approval of Agenda 2. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. Approval of Board meeting minutes for December 13, 2011 b. Approval of Special Board meeting minutes for January 3, 2012 C. Ordinance 382 — An Ordinance of the Board of Directors of the East Valley Water District establishing guidelines for the conduct of its public meeting and activities d. Directors' fees and expenses for December 2011 e. Financial Statements for the period ended September 30, 2011 f. Accounts Payable Disbursements: Accounts Payable Checks #230870 through #231129 which were distributed during the period of December 6, 2011 through January 2, 2012 in the amount of$1,775,453.01. Payroll and benefit contributions for the period ended January 2, 2012 and included checks and direct deposits, in the amount of$328,772.41. Total Disbursements for the period $2,104,225.42 1 OLD BUSINESS 3. Reconsideration of Committee Assignments for 2012 REPORTS 4. General Manager/ Staff Reports a. BTAC Meeting—December 5, 2011 b. Seven Oaks Dam Water Quality/Water Conservation Meeting— December 7, 2011 5. Legal Counsel Report 6. Oral comments from Board of Directors ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at least 72 hours prior to said meeting. - - - 2 Subject to approval' EAST VALLEY WATER DISTRICT December 13, 2011 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. by. Mr, Malmberg led the flag salute. PRESENT: Directors: LeVesque, Sturgeon, Wilson ABSENT: Directors: Coleman, Morales STAFF: Robert DeLoach, Interim General Manager; Brian Tompkins, Chief Financial Officer; Eliseo Ochoa, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), John Mura PUBLIC COMMENTS President Wilson declared the public participation section of the meeting open at 3:01pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA President Wilson requested that agenda item No. 7 be deferred and addressed after closed session item. M/S/C (LeVesque-Sturgeon) that the December 13, 2011 agenda be approved as amended. ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING AT 3:01 PM RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AT 3;05 P.M. ADJOURN TO EAST VALLEY WATER DISTRICT'S FINANCING AUTHORITY MEETING AT 3:05 P.M. RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AT 3:10 P.M. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR NOVEMBER 2, 2011 Minutes 12/13/11 iph M/S/C (LeVesque-Sturgeon) that the November 2, 2011 minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER S, 2011 M/S/C (LeVesque-Sturgeon) that the November 8, 2011 minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 22, 2011 M/S/C (LeVesque-Sturgeon) that the November 22, 2011 minutes be approved as submitted. DIRECTORS' FEES AND EXPENSES FOR NOVEMBER 2011 M/S/C (LeVesque-Sturgeon) that the Directors' fees and expenses for November 2011 be approved as submitted. DISBURSEMENTS M/S/C (LeVesque-Sturgeon) that the General Fund Disbursements 4230665 through #230869 which were distributed during the period of November 15, 2011 through December 5, 2011, in the amount of$1,268,478.66 and Payroll and Benefit contributions for the period ended December 5, 2011 and included checks and direct deposits, in the amount of $619,222.32 totaling $1,887,700.98 be approved. BOARD REORGANIZATION President Wilson declared nominations open for the Board Reorganization. M/S/C (Sturgeon-Wilson) that Director LeVesque be appointed as Board President/Chairman of the Board. M/S (LeVesque-Wilson) that Director Sturgeon be appointed as Vice President/Vice Chairman of the Board. Directors LeVesque and Wilson voted YES. Director Sturgeon voted NO. The motion failed. M/S/C (Sturgeon-Wilson) that Director Morales be appointed Vice President/Vice Chairman of the Board. 2 Minutes 12/13/11 iph M/S/C (Sturgeon-LeVesque) that Robert DeLoach be appointed as General Manager/CEO. M/S/C (Sturgeon-LeVesque) that Robert DeLoach be appointed as Board Secretary. M/S/C (Sturgeon-LeVesque) that Brian Tompkins be appointed as Chief Financial Officer. The Chairman directed staff to place the committee structure on the next agenda. The Chairman dissolved the current standing and ad-hoc committees. SETTING TIME AND PLACE FOR HOLDING MEETINGS President Wilson declared the time and place for holding regular meetings is open for discussion. M/S/C (LeVesque-Wilson) that the District's regular Board meetings be held at the District's Office located at 3694 E. Highland Avenue, Suite 30, Highland, California, on the second (2"d) and fourth (4`h) Wednesday of each month at 5:30 p.m. APPROVAL TO SCHEDULE A PUBLIC HEARING ON JANUARY 11, 2012 TO CONSIDER CHANGES TO ORDINANCE 375 Mr. Tompkins reviewed the staff report regarding Ordinance 375 with the Board. After further discussion with the District's Legal Counsel and the Governing Board, this item is being deferred until further notice. No action taken. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE EAST VALLEY WATER DISTRICT AND THE SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION M/S/C (Wilson-Sturgeon) that the Memorandum of Understanding between the East Valley Water District and the San Bernardino Public Employees Association be approved. APPROVAL OF RESOLUTION 2011.28 — A RESOLUTION FOR EMPLOYER PAID MEMBER CONTRIBUTIONS EFFECTIVE JANUARY 1,2012 M/S/C (Wilson-Sturgeon) that Resolution 2011.28 be approved. GENERAL MANAGER/STAFF REPORTS The Interim General Manager provided a detailed update to the Board regarding the following items: 3 Minutes 12/13/11 jph a. East Valley Water District Corporate Culture and Values b. December 27, 2011 Board meeting c. Patton Hospital Sewer System d. Increased Sewer Revenue Ms. Hendricksen provided information to the Board regarding the District's annual awards banquet, CHP inspection and the 2012 H2O Solar Race. Mr. Ochoa stated that the Eastwood Farms project is moving forward and that the construction portion of Plant 134 is 50% complete. LEGAL COUNSEL REPORT Mr. Kennedy provided an update regarding the SAS hearings and litigation. COMMITTEE REPORTS a. Legislative (Standing) -No report at this time. b. Community Affairs (Standing) - No report at this time. c. Succession Planning Committee (Ad-Hoc)No report at this time. The Chairman of the Board dissolved the Succession Committee effective December 13, 2011. ORAL COMMENTS FROM BOARD OF DIRECTORS Board member Sturgeon offered his appreciation to Board member Wilson for his service to the District and the community while serving as Board President. Board member Sturgeon also stated that the District saved $20K in the recent elections. Chairman LeVesque thanked Board member Wilson for his service to the Board. Board member Wilson would like to recognize Larry Malmberg for his service and dedication to the Board and the community and requested that staff prepare a Resolution in his honor and present it to him at a future meeting. Chairman LeVesque thanked Board member Sturgeon for his twenty years of service to the District and congratulated him on his re-election to the Governing Board of East Valley Water District. CLOSED SESSION The Board entered into Closed Session at 4:01 p.m. as provided in the California Open Meeting Law. Government Code Section 54945.9(a), to discuss the item listed on the agenda. 4 Minutes 72/13/11 iph ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session 4:04 p.m. The items listed on the agenda were discussed in closed session with no reportable action. The Board returned to item No. 7. APPROVAL OF EMPLOYMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND JOHN MURA M/S/C (Wilson-Sturgeon) that the employment agreement between East Valley Water District and John Mura be approved. ADJOURN The meeting was adjourned at 4:05 p.m. Matt LeVesque, Chairman of the Board Robert DeLoach, Secretary 5 Minutes IM3/11 jph Subiect to approval: EAST VALLEY WATER DISTRICT January 3, 2012 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. Governing Board member Wilson led the flag salute. PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert DeLoach, Interim General Manager; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): John Mura, Larry Malmberg, Charles Roberts (Highland Community News) PUBLIC PARTICIPATION The Chairman declared the public participation section of the meeting open at 4:30 pm. Mr. Malmberg stated that it would be a public benefit if District considered holding their Board meetings later in the evenings. Information only. There being no further verbal or written comments the public participation section was closed. APPROVAL OF APPOINTMENTS TO STANDING COMMITTEES M/S/C (Wilson-Morales) that the Board approve the recommended committee structure outlined in the Interim General Manager's staff report. (Minutes 010312)jph 1 M/S (Wilson-Morales) that the proposed committee appointments be approved as submitted. After further discussion, Board members Wilson and Morales withdrew their motions. The Chairman assigned each member of the Governing Board to a designated committee as recommended in the submitted staff report. ADJOURN The meeting was adjourned at 4:55 p.m. until the next regular Board meeting. Matt LeVesque, Chairman of the Board Robert DeLoach, Secretary (Minutes 010312)j ph 2 East Val ley Water District Staff Report Meeting Date: January 10, 2012 TO: Board of Directors SUBJECT: Ordinance No. 382 SUMMARY: Issue— The Board of Directors (Board) adopted a change of the day and time of the regularly scheduled Board meetings are held. Ordinance No. 382 reflects the changes that were adopted by the Board. Recommendation— It is recommended that the Board approve Ordinance No. 382. Fiscal Impact— There is no fiscal impact to the recommended action. Previous Related Action— The provision of this ordinance shall supersede Ordinance No. 380 adopted by the Board on April 12, 2011. BACKGROUND Adopting Ordinance No. 382 ensures that the Board's deliberations are open to the public to the fullest extent permitted by law and its activities are performed in a manner that reflect a dedication to the highest standards of integrity and accountability so as to continue to earn the trust and confidence of the public served by the District. DISCUSSION Ordinance No. 382 establishes guidelines for the conduct of the District's public meetings and activities. The Board reviewed these guidelines at the re-organizational meeting held on December 13, 2011, and determined that in order to provide a higher degree of public access and transparency to the public, they should change the day of the week and the time that the meetings are held. The Board approved changing the day of the week for regularly scheduled Board meetings from Tuesday to Wednesday and to change the time that the Board meets from 3:00 pm to 5:00 pm. Respectfully Submitted, Ap o ed by, Justi Hendri csen Robert A. DeLoa a Administrative Manager Interim General anager Attachments: Ordinance No.382 SR#0053 ORDINANCE NO. 382 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING GUIDELINES FOR THE CONDUCT OF ITS PUBLIC MEETINGS AND ACTIVITIES WHEREAS, the Board of Directors of the East Valley Water District finds as follows: A. The East Valley Water District("the District")is a county water district organized and operating pursuant to California Water Code Section 30000 et seq. B. The District is governed by an elected Board of Directors ("the Board") whose meetings are subject to the requirements of the Ralph M. Brown Act, California Government Code Section 54950 et seq. ("the Brown Act"). C. The Board is authorized by Government Code Section 54953.7 to impose requirements upon itself which allow greater access to its meetings than prescribed by the Brown Act. D. The purpose of this ordinance is to ensure that the Board's deliberations are open to the public to the fullest extent permitted by law and its activities are performed in a manner that reflect a dedication to the highest standards of integrity and accountability so as to continue to earn the trust and confidence of the public served by the District. THEREFORE, THE BOARD OF DIRECTORS of the East Valley Water District does hereby adopt and ordain as follows: Section 1. PUBLIC ACTIVITIES. To the extent not otherwise inconsistent with applicable law or any existing or future ordinances, resolutions, rules, regulations, or particular practices of the District, the Board hereby adopts as a matter of general policy the Board Norms and Procedures attached hereto as Exhibit"A" 1 and incorporated herein by this reference. All amendments to such Board 1Vorms and Procedures as may be approved by the Board in the future are also hereby automatically incorporated herein by this reference as of the time that such amendments are duly adopted by the Board. Section 2. PUBLIC MEETINGS. 2.1. Statutory Requirements. All meetings of the Board and all committees thereof shall be conducted in compliance with all applicable requirements of the Brown Act. 2.2. Additional Requirements. 2.2.1. Regular Meetings. Pursuant to Government Code Section 54954(a), all regular meetings of the Board shall be held at 5:30 p.m. on the second and fourth Wednesdays of each month at the District offices located at 3694 Highland Avenue,Suite 430, Highland,California. 2.2.2. Special Meetings. Special meetings of the Board shall be called and conducted in accordance with Government Code Section 54956. The Board shall not add any non- agendized item to the agenda of a special meeting. Further, no agenda for a special meeting shall provide an opportunity for the Board to consider the possible addition of any non-agendized item to the agenda. 2.2.3. Agendas. The agendas of all Board meetings and all committee meetings that are open to the public shall be posted in the following locations: (1) an exterior bulletin board located outside the District headquarters which is accessible twenty-four(24)hours a day;(2)on-line at the District's website known as "eastvalley.org'; and(3) an interior bulletin board located in the lobby of the District headquarters. Section 3. REVIEW OF ORDINANCE. At times deemed appropriate by the Board, the Board shall review this ordinance to determine its effectiveness and the necessity for its continued operation. The District's General 2 Manager shall report to the Board on the operation of this ordinance, and make any recommendations deemed appropriate, including proposals to amend the ordinance. Upon conclusion of its review, the Board may take any action it deems appropriate concerning this ordinance. Section 4. SEVERABILITY. If any provision of this ordinance,or the application thereof to any person or circumstances, is held invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provision or application,and to this end the provisions of this ordinance are declared to be severable. Section 5. EFFECTIVE DATE. The provisions of this ordinance shall supersede Ordinance No. 380 adopted by the Board on April 12, 2011, and shall take effect immediately upon adoption. Adopted this 10`h day of January, 2012. ROLL CALL Ayes: Noes: Abstain: Absent: Matt Le Vesque President, Board of Directors ATTEST: Secretary, Board of Directors 3 BOARD NORMS AND PROCEDURES GENERAL 1. To take courageous action when necessary to keep the EVWD a progressive, well managed, innovative District. 2. Board of Directors provides leadership and participates in regional, state and national programs and meetings. 3. Board of Directors looks to Constituents and other elected officials for independent advice. 4. Other community leaders are consulted in the decision- making process when appropriate. 5. There can be extensive citizen participation and work on District programs. 6. There are numerous meetings, other than regular Board of Directors meetings. 7. We stress training for staff and Board of Directors. 8. Board of Directors will inform the General Manager's Administrative Manager when they will be out of town as early as possible. 9. Board of Directors get the same information as much as possible: citizen complaints, letters, background, etc., in a timely manner. io.Board of Directors members will each determine specific routine information they want to receive such as Committee or City Agendas. ii. Return unwanted reports and documents to staff for distributing to the public or for recycling. t2.The Board of Directors may ask General Manager or designee for information, providing such information requests can be reasonably accommodated without significant interruption in staff work load. The General Manager shall not be required to copy all Board Members with information obtained by other Board Members. FVWD— Board of Directors Norms and Procedures ig.All project assignments requested by Board Members shall be directed through the General Manager. The General Manager may place project items on the agenda if the project requires Board policy direction or approval to be implemented. 14-Items of significant expenditure of time/energy or financial impact must go to Board of Directors/General Manager to be agendized. t5.The General Manager receives formal work direction from the Board of Directors at public meetings or in closed session. Individual Board Members may not delegate formal work direction to the General Manager without approval by the rest of the Board of Directors. i6.The General Manager or Board President can request an item be placed on the agenda. 17.Read Committee Minutes in order to find out what is being worked on. 18.General Manager will discuss significant future Agenda topics with Board Members. i9.General Manager will meet regularly with Board President on Agenda preparation. 20.Board of Directors (minority side on vote) can not bring item back for one year; majority can bring it back at will. 21.Board Members will do their homework(i.e., Read packets, complete committee work, etc.). 22.General Manager to give routine updates to Board of Directors. BOARD OF DIRECTORS'VALUES 23.The Board of Directors and General Manager are a participatory team. 24.Board of Directors values high energy, open mindedness, and is achievement- oriented. 25.Board of Directors will care and have respect for each other. 26.Board of Directors will be straightforward, with no hidden agendas. 27.District Board of Directors values humor. 28.Traditions are respected. 29.No member of the Board of Directors shall use his or her position of public service with the District as a means to benefit his or her personal or private interests. BOARD OF DIRECTORS INTERACTION AND COMMUNICATION 2 of 8 EVWD— Board of Directors Norms and Procedures 30-Individuals are responsible to initiate resolution of problems A.S.A.P. and not let them fester. 3t.Board of Directors will not direct personal attacks at each other during public meetings, in the press, or any other place/time. 32.Relationships are informal,but not casual in public. Business attire at Board meetings is appropriate. 33•Board of Directors will be cooperative in covering for each other. 34.Substantive Board of Directors/General Manager items are to receive advance notice and public notification. 35•Committee areas belong to the whole Board; they are not seen as territorial. 36.Committees are responsible to keep the rest of the Board Members informed; and other members are responsible for letting the Committee know if they want more information or to give input. 37.Before Elected officials start moving in a new direction, they will get direction from the rest of the Board Members. 38.The Board President forms Committees or disbands and is responsible for selection. 39-Committee reports will be made under Board Reports, when appropriate. 40.Committee summaries will be sent on an interim basis to update other Board members on: • Issues being discussed • Options being considered • Progress 41.Board of Directors and Committees will give clear and focused communication promptly. 42.If Committee and Staff disagree, it is the practice to bring the issue to full Board of Directors. BOARD INTERACTION AND COMMUNICATION WITH STAFF General Manager 43.Board of Directors will provide annual goals to provide direction to the General Manager at the time of the annual evaluation. 44•Board Members should always feel free to go to the General Manager and vice versa. 3of8 fVWD— Board of Directors Norms and Procedures 45•When a Board Member is unhappy about a department or issues, he/she should always talk it over with the General Manager not the Department Head or other Board members. 46.Concerns about a Department Head must be taken to the General Manager or Board Attorney only. 47.Critical information will be passed to all Board Members by appropriate personnel. 48.The General Manager will provide ongoing feedback, information, and perceptions to the Board of Directors, including some response to written communications requesting feedback. 49.The General Manager deals with issues that cross department boundaries. 5o.Board of Directors will provide the General Manager with a written evaluation annually and provide some General Manager goals. Staff in General 51.Board of Directors will always be informed by staff when an unusual event occurs that the public would be concerned about, i.e., Health Department notice, big Water breaks, etc. in a timely manner (if press or media is involved). 52.Extreme emergencies (i.e., fatalities) are immediately communicated to Board Members by General Manager or staff. 53•The Board of Directors and staff will not blind side each other in public. Consideration for each other is our practice. 54• If a Board Member has a question on an agenda item, that member will make every effort to contact the General Manager or designee prior to the meeting. Board Attorney 55•Board Attorney shall partner with Board of Directors, General Manager and Staff when and where appropriate. 56.Board Attorney goes through the General Manager on routine areas. 57.Board Attorney to regularly consult with Board Members on items of concern on the upcoming agenda at the earliest time possible. 58.Board Attorney can consult directly with General Manager as needed. 59•Board Attorney will track Committee's actions, and relevant agendas of Board of Directors for needed input. 60.Board Attorney must oversee specialist attorneys; they are paid through the General Manager. 4of8 EVWD- Board of Directors Norms and Procedures 61.Board Attorney to pro-actively inform and protect the Board of Directors from potential violations and conflicts. CHAIR SELECTION 62.The Board President's succession is governed by the Board practices. 63.The Board President is selected by the Board of Directors. The Board President remains as one member of the Board and has no rights or authority different from any member of the Board. 64.In the event of an early vacancy in the position of Board President, the Vice President shall become Board President for the remaining portion of the outgoing Board President's term as Board President. CHAIR'S ROLE 65.Each Board President is unique; the role is defined by the person, based on that person's style. 66.The Board President acts as the ceremonial head or representative of the District at various civic affairs. 67.The Board President is the spokesperson for the Board of Directors when appropriate media or external organization requests are made. 68.The Board President acts as signatory to all documents requiring Board's execution. 69.The Board President makes appointments to Ad Hoc and special advisory Committees. 70.The Board President makes declarations, extends official recognition of groups or events. 71.The Board President will inform the Board of any informal correspondence sent out to anyone in relation to District business. 72.The Board President regularly communicates with the General Manager. CITIZEN COMPLAINTS 73.Board of Directors will be informed of significant, urgent and repetitive complaints. 74.Staff will draft responses (letters). 75•Board of Directors shall not attempt to fix Citizens' problems on their own; it will be referred to the General Manager. 76.Responses to Citizens are customized. 5 ofa EVWD— Board of Directors Norms and Procedures 77.Copies of responses to be included in individual packets or in Board Member's mail box. 78.If a Board Member wants action based on citizen complaint, they should go through the General Manager's office. 79.The level of detail in written responses will be selective. 80.Generally, communications are acknowledged with discretion. PUBLIC MEETINGS 81.General Manager sets the Agenda for regular Board of Directors meetings. 82.Public comment shall be received on all action items. 83.Board of Directors members will treat everyone with courtesy. 84.Corrections to minutes are passed to the Board Secretary as soon as possible. 85.Each member may share his/her views about the issue and the reasons for his/her vote. Consent Calendar 86.There is judicious use of the Consent Calendar, such as minutes, routine District business, some appeals, things already approved in the budget. 87.If a Board Member has a question on a Consent Calendar item for their information only, they are to ask staff ahead of time, rather than having it pulled off for discussion during the meeting. 88.Staff is prepared to report on every agenda item. Public Input on Individual Agenda Items 89.Once public input is closed, further public input will not be allowed unless re- opened by Board President. 9o.Citizen's, Board President's and invited guests' comments will be limited to a reasonable time. 91.Board President will allow other Board Members to speak first and then give his/her views and summarizes. Public Comment Section of the Agenda 92.Public comments shall be limited to 3 minutes per speaker. 93.Each speaker will be thanked. 6of8 fVWD— Boord of Directors Norms and Procedures 94•Generally, Board Members will not respond to Public Comments except for the Board President referring matters to the General Manager for follow up. Occasionally, a quick informational response is appropriate when an obvious answer is available. The Board of Directors will not debate or make decisions in response to public comments as they are not agenda matters under consideration. Voting 95.Everyone may speak before a motion. 96.Attempts will be made to get consensus on significant policy issues. 97.There will be roll call votes on request when a divided Board is obvious. 98.Department heads will generally attend when asked by the General Manager. 99.Board of Directors member discussions will not be redundant if they concur with what has already been said. Closed Session 1oo.Closed Session materials and conversations are confidential; Board Members may retain Closed Session paper documents for analysis; documents must be destroyed when no longer needed/used. Board Members will get written reports for Closed Session items as much as possible; these reports are to be turned in at the end of the meeting. 1ol.General Manager may ask for Closed Sessions to be held at the convenience of the Board. io2.No violation of Closed Session confidentiality; Board Members will not talk to affected/ opposing parties or anyone else (press, etc.) per the Brown Act at specific Closed Session meetings. 103.Confidentiality relates to any non-public discussion items. Special Meetings 104.Special meetings may be called by Board President pursuant to the Brown Act. COMMITTEES AND BOARDS io5.Problem solving issues with Committees will be done as much as possible with Chairs. io6.All Committees of Board of Directors should know Board's needs: • To know Board's vision/mission. • Encouraged to participate in Board-sponsored events. • Understanding of their roles/authority/"no-no's." 7 of 8 EVWD— Board of Directors Norms and Procedures • To know annual priorities/goals. • Process/parameters within which to work, i.e., citizen involvement. • Board of Directors reserves the right to make its own decisions. 107.Board President and Vice President are encouraged to receive annual support training. io&All Board Members will receive annual training. These Board Norms will be reviewed on an annual basis. Approved: July 27, 2010 Approved July 27th, 2010 8 of 8 Z W 0 O Q W O O Z W LI J O d U K o° 0 U) 0 U W o 0 W W d' LL O Z U) M 0 O o O O LLB O O o rl� (n U) o m m m o o _J Z I N O LU 04 CL M M o w o 0 0 0 0 0 U 0 0 0 O o 0 0 LU d' Lu LL O LD O N Q W r- V O Ln V V U- U1 Z W N O co Q f, O h n r n w Z CMO r N O M O Lu (O 00 N N Z) a U j W 0 O O O O O O O 0' F- W O O O O O O O O U W O O � 0 n V V a' U LL s- '- N 0 H � O Q � N w co a) Cl)m O) r O 0 W W O O J d' N Q Z o O N (00 co CD j 0 0 W m W W O o 0 0 o O U Lu LLI M M co 0 LO LO CC W LA- O O Ct w m v n n Lo LQ LLU (n It CD n LO LO co Z O O W J a ¢ JLLLLLLSJJ O O O O O O O CO 0 0 0 N ti O w O d' 't N O O W �-- •-- `- T' O O O w n a Lu v Lq co c _ 0 Z of o o �i O O c0 N O O w a w X J W F W 0 0 O 0 O 0 0 LU O 0 0 O 0 0 LO LO to Lij w 0 m Lo LO L M M W LL w IL U) 7 = W O Z ❑ LL ¢ o Q Z ¢ X ¢ V a :D ~ W O w ¢ O orf v cli 0 Z o 0 O 0 0 U w (n r� W r N r 0 00 00 (D D) r OD O) J O V' Cl) f- O W Cl) Cl) O V U) OD O Q M O O O O V (O N f- M C� U7 W N r r r r r Cl) n N W () O O 0 o w ❑ > O W J H w (7 O O (n t{ O V 0) V r H 0 Z r r (D N (D u0 O (D 7 CD f� Q Y .- (O (0 N (O L i O) (D O (D O w � r r N r N U) N J Q N � a LL, w v W LL LL N N z < V V w IL0 r U Q x N w w U O O 0 CD 0 0 CD z O N W M co w Q W LLI w Z ❑ LL Q Lu OU ❑ U) Ir LL O r r r r r r r r r m H w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N (V N N N N N N N ❑ cL, , � V V O) , n M , O N (n 0 N N M W 'R (O O CO r r r N r N M 0 Q Q Q r r r W N n r- � Q) r 0 0 0 0 o o r r r r r - O c N Z R) () U) U T U. ^� LLI 0) 06 a7 U U U U U U p U .-� w`r- M�I Z a) a) O O O3 O O O O Q N O E 0 0 I) N uN) U c d a) a) a a) w a a) at p a p a) c o c DO � O 0 ❑ Or � O x `J � [O � � _0 L) ❑ 33 .03 ❑ 333 � .43Uw333 .0 na a�i O .� as .�� .�.�.�c a� .0)o . mm mm 0) J a " m a°)i a�i m aZ a°)i a� a� a°)) Go)i 0 0 w p (h g O co 2 0 W � 2 Z> (7 2 ( F O O O U J h O r 0) WV 6) c0 V cr0 CD O Z O W C O c0 p Q O 2 zV N CNO WN N V � a W W Oo w � co Q Q o W LL LL (1) m ll� Z N U Q W a- C) X N 0 0 U o 0 N W M of Of W Of } Z LL W O LL U O LL Q LL m z o O o F— W N N N N N N N N M N N � N LL co 0) � O O (=I p O m i 2 U C U U U C U Q O ICO O O O N O Z oa 000ao 30 333 .43 CF) yrj) m m m N m C C C C C Q (D 7 U) Q O LC) o LO U LO O LO cli V) o ci g r N Z p O O ° ° LO O F- r U Z) O w J n O (o O r Ui V Ln Q M m m Cl) 00 CD W r N r r N W U a V CD 0 M Cl) O O J U) W W (D m LO LO cO Q LL Y rn rn J Q CL WW °o Of w CO W LLLL W U 0- C) N M , U o 0 ON W (^D ((O K W Q W LtJ LL Z O V O LL 0 U) Q W O CJ r O] _Z r r r M r LLB H O 0 0 0 0 O N O Q W N ` N N I� V LL r r N N N N 1 N LL CO � I� r � r W N O) O rn U CL W O F U QLL W L yT, +- L L ,0-L N L OFEQOEu L) K Q C O O Co O N O 0 Z N .> N N N N O D E 0 c 0 rn > rn rn� o�U rn C (6 w C C Q Q C —j F- a) m m a (D 0 ro C) m 0 2U '22ra02 ¢ L OF U v o r Cl) CC) LO W J N V 1, LO Q V (O N w r r M z C7 LO LO O z ti co co W (� N N � r r O � J CL w O o0 Y Q _Z o W Y J of � CL w w o0 V) ¢ Q o W LL LL w J Of W r p Q CL o N W W O O O O O O 0 e" U Lo O O O to to N W (n N r m K W W C W W 2 W LL LL OJ O LL Q U OU oW Q LL CD O z un r r r r r r r w o 0 0 0 0 0 0 I— W N N N N N N N N Q 11J rn (D O'7 N iz: N V N N O r N LL M I- r OD OCY) 0) 0) f O 0 O 0 0 0 U U U o 0 L1J 0 a) N LL U d U al o E F o o E o O Z p L L 0`) C N v O � 3 U C) =s 3 3 0)"O 'O W 0)COO C C) J c6 16 N ._ d Q .- Q LL r t N 0 J N F- w a) 0) (A CO N O U N O C) 0 0 U CO rn n o { LO a J OD I- N o O Q M N M Cl) V w CO ME Z (7 q m O z Co. N (7 � 00 J_ Q O w J 0 x w (D C7 O O Z o LU w Y o d w w O OC7 (D w K (/) Q Q ui u N w. n, u7 LO Z N Q wo a N LLJ w 0 0 0 CJ o 0 0 C) z ui ui o O N w to m 00 u' f- Q Of w Lr U Q w w ww LL LL = } z FD -1 U LL Q O co o LL Q z � � � � .- 0 m Q W ti O O O N O (14 rn N N N_ C N N LL 0) 1'- OD � CT O O rZ m C CO {6 L L L L L -C, LL w C U U U U U C LL m g O D U U U Q N N N N d N Z cy'3 3 3 3 3 0 0 0 m rn tT rn o) U U J 3: Q Cn N N N Ul N 3: H O � ¢ ¢ r C) 0 0 U J O W O z O Q Z g 0 o w o O 0 U Z LLI W (7 O m (7 z O W Y o J Q � a w w o0 ix CO ¢ ¢ o W LL LL U) LL Z r U Q ac) N U) �- C) O U Z o O � LUw F- w W < LL LL m } Z of O LL Q U O UUi 0 L Q z 0 W m w f- LL O LL w p z J Q F" O F EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Matt Le Vesque MONTH December 2011 Board Meetings 13-Dec Conferences and Other Meetings DATE ORGANIZATION PURPOSE 5-Dec EVWD Meeting w/R. DeLoach, K. Sturgeon 6-Dec SBVMWD Collabaration Agreement w/Valley, Western, and SBVWCD 8-Dec EVWD Mtg. w/J. Mura 9-Dec EVWD Facilities Tour of Chino Hills Corp. Yard, City Hall, etc. 10-Dec *EVWD *Empoyee Awards Banquet *Highland Chamber/Cimino 12-Dec Realty *Open House 14-Dec FPPC AB1234 Training 15-Dec EVWD Meeting w/ R. DeLoach, J. Mura 19-Dec IVDA Meeting w/A.J. Wilson 21-Dec EVVND Meeting w/ R. DeLoach 22-Dec EVWD Meeting w/J. Cimino, J. Morales, R. DeLoach 22-Dec *EVWD *Sign Checks/M. Reardon Retirement TOTAL# OF MEETINGS 10@ $150.00 each $ 1,500.00 Travel Expenses: (Details on Back) $ 108.52 Total Director's Meetings & Expenses $ 1,608.52 Director's Signature Less Any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR$ 1,608.52 Administrative Manager Miscellaneous Notes TRAVEL EXPENSES Lodgings: (Detailed receipts attached`) DATE FUNCTION ATTENDED AMOUNT $ $ $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached') PARKING DATE FUNCTION ATTENDED MILES FEES 9-Dec Chino Hills City Yard 82 $ TOTAL FEES $ CURRENT RATE: $0.555 TOTAL MILES 82 $ 45.51 Meals: (Detailed receipts attached") DATE FUNCTION ATTENDED AMOUNT / 8-Dec Meeting w/J. Mura $ 27.00 v 9-Dec Chino Hills facilities tour w/J. Mura $ 36.01 $ TOTAL MEALS $ 63.01 Other: (Detailed receipts attached") DATE FUNCTION /NATURE OF EXPENSE AMOUNT $ TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 108.52 oRry EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Morales MONTH December 2011 Board Meetings: Conferences and Other Meetings DATE ORGANIZATION PURPOSE 16 EVWD Meet with General Manager 19 IVDA Meet with Executive Director 22 EVWD Meet with General Manager 23 EVWD Review Legislation (2 yr bill updates AB327/AB19/AB550/AB763et.al) TOTAL # OF MEETINGS4_ @ $150.00 each $600.00 Travel Expenses: (Details on Back) $ Total Director's Expenses $ Total Director's Meetings & Expenses $600.00 Director's Signature Less any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $600.00 EMD EzD DEC 2011,doc TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached*) DATE FUNCTION ATTENDED MILES PARKING FEES TOTAL FEES $ TOTAL MILES x $.555 per mile $ Meals: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) evwo E.oer.2ol I d.e EAST VALLEY Y:ATER DISTRICT ✓ DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Sturgeon MONTH 12 2011 Board Meetings 13 Conferences and Othsr Meetings DATE ORGANIZATION PURPOSE 3 TED Presentations 5 EVWD Meet with General Manager 14 City of Escondido Water Rate Hearing 20 EVWD Meet with Chief Executive Officer TOTAL#OF MEETINGS 4 @ $150.00 each $ 600 - 00 TED Fee 8 . 38 „ Travel Expenses: (Details on Back) TED Parking $ 5 . 00 Total Director's Meetings& Expenses$ 613 . 3 8 Directors Signature"-� 3 Less Any Advance Payments$ Date of Board Approval January 10 , 2012 TOTAL DUE DIRECTOR$ 613 . 38 Administrative Manager Miscellaneous Notes EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Wilson MONTH DEC . 2011 Board Meetings A-f Dec 13 M Conferences and Other Meetings DATE ORGANIZATION PURPOSE 23-Dec EVWD Mtg W/Gen Mgr TOTAL#OF MEETINGS 2 @ $175.00 each$ 350.00 Travel Expenses: (Details on Back) $ Total Director's Meetings & Expenses$ 350.00 Director's Signature�4� Less Any Advance Payments$ Date of Board Approval TOTAL DUE DIRECTOR$ 350.00 Administrative Manager Miscellaneous Notes tooEast Valley Water District Staff Report Meeting Date: January 10, 2012 TO: Board of Directors SUBJECT: September 2011 Financial Statements SUMMARY: Issue— Public disclosure of ongoing financial condition operating results of the District Recommendation— Approve and file the attached financial report for the month ended September 30, 2011 Fiscal Impact— None Previous Related Action— None BACKGROUND Financial position and results of operations for the first quarter of fiscal year 2011-12 are presented, by fund, in the accompanying financial statements. . DISCUSSION Balance Sheet Total Assets increased by $1.1 million in September almost entirely due to continued Plant 134 construction activity—this project was 52% complete at the end of the month. In Restricted Assets, Construction funds of$16 million from the 2010 bond issue have been spent down to $13.7 million, most of the funds having been used for the Plant 150 design, Plant 134 membranes, and the Conejo sewer main project. In Other Assets, the Patton property is now presented separately as Property held for resale, and the inter-fund receivable can now be presented with the new fund accounting and reporting package implementation substantially complete. An increase in Current Assets of $115,527 was offset by an increase in Current Liabilities of $298,291, resulting in a slight deterioration of the District's current ratio from 2.11:1 to 2.02:1. Liquidity also decreased, primarily due to large construction related payables, as the District's ability to cover current liabilities with cash dropped from 138% to 132%. Revenue & Expenses Statement Operating Revenue SR#0052 Water sales are $102,154 over budget through September. During September the District sold 1,030,016 HCF (770.4 MG) were billed in September, which is a 6.0% increase from August. Compared to recent historical consumption for the month of September, customer usage was down 19,783 HCF, or 1.88%, compared to one year ago, and up 2,529 HCF or 0.25% compared to September 2009. Other District operating revenues were $53,304 over budget in September, and Sewer Treatment revenue, which is passed through to the City of SB, was $25,610 over budget. Sales Volume by Month 1,200,000 - - -- - - — — 1,000,000 --- - 800,000 -- -- LL ` —2009-10 = 600,000 400,000 —201011 200,000 ____ ___--- __- _ _ 2011-12(Oct-Jun est.) July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun f Operating Expenses Operating Expenses were $532,173 under budget for September. Of significance: • Pumping costs continue to track below budget; $162,231 under budget through September. As pumping has a direct correlation with sales, continued decline in customer demand for water results in lower monthly power costs. Also, Plant 28, which nonnally runs full time, was off line for a couple of days in August for disinfection and flushing. • Water Treatment costs remain significantly under budget-by $56,304 for September, $266,317 to date this fiscal year. This is due lower demand for water, and also the continued shutdown of plant 27 (fluoride). • Sewer Treatment costs in September were $605,124, $52,261 higher than the Sewer Treatment revenues due to a rate differential between treatment rates being paid, and rates being collected from customers. Capital Projects There were no capital replacement expenditures during September. There were, however $1,062,756 in costs incurred on CIP projects during September consisting primarily of construction at plant 134, and design work on the Plant 150 perehlorate treatment project. Res ectfully Submitted, Appirr-qed by Brian W. Tom ins Robert A. DeLoach V Chief Financial Officer Interim General Manager SR#0052 East Valley Water District Balance Sheet by fund - Unaudited September 30, 2011 Water Sewer Fund Fund Totals ASSETS UTILITY PLANT- at cost: Utility Plant in Service $123,855,603 $31,135,308 $154,990,911 Less: Accumulated Depreciat (36,746,393) (13,734,311 (50,480,704) 87,109,210 17,400,997 104,510,207 Construction in Progress 10,523,411 165,071 10,688,482 97,632,621 17,566,068 115,198,689 RESTRICTED ASSETS: Customer/ Construction Depo 1,763,171 98,334 1,861,505 Capacity Fees 161,658 17,983 179,641 Rate Stabilization Reserve 229,941 96,366 326,307 Construction Funds 13,509,385 199,035 13,708,420 Debt Service Funds -Trust A 1,868,918 1,868,918 17,371,415 393,735 17,765,150 CURRENT ASSETS: Cash and Investments 20,939,997 4,192,899 25,132,896 Less: Restricted Cash and 1 17,371,415 393,735 17,765,150 3,568,582 3,799,164 7,367,746 Accounts Receivable (net of 2,131,138 2,131,138 Interest Receivable 875 8,388 9,263 Assessments receivable 89,136 89,136 Other Receivables 108,634 108,634 Grants Receivable 437,266 437,266 Inventory 960,150 960,150 Prepaid Expenses 201,069 201,069 7,496,850 3,807,552 11,304,402 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Deferred financing charges 554,269 18,115 572,384 Property held for resale 751,842 684,725 1,436,567 Due from Other Funds 7,000,000 7,000,000 1,306,111 7,702,840 9,008,951 TOTAL ASSETS 123,806,997 29,470,195 153,277,192 Balance Sheet Page 1 East Valley Water District Balance Sheet by fund - Unaudited September 30, 2011 Water Sewer Fund Fund Totals LIABILITIES AND EQUITY LONG-TERM LIABILITIES: 2010 Revenue Bonds $31,650,000 $840,000 $32,490,000 Premium on 2010 Revenue B 2,055,768 96,740 2,152,508 DWR Loan 2,180,945 2,180,945 Due To Other Fund 7,000,000 7,000,000 Less: Deferred amount on re (510,222) (510,222) 42,376,491 936,740 43,313,231 CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS: Customer service deposits 1,694,771 1,694,771 Construction deposits 68,400 98,334 166,734 Accrued interest payable 535,534 18,700 554,234 2,298,705 117,034 2,415,739 CURRENT LIABILITIES: Accounts payable 2,398,865 609,512 3,008,377 Accrued payroll and benefits 508,053 43,819 551,872 Compensated absences 737,129 228,893 966,022 Long Term Debt- amounts du 994,832 75,000 1,069,832 4,638,879 957,224 5,596,103 TOTAL LIABILITIES 49,314,075 2,010,998 51,325,073 EQUITY: Invested in Utility Plant 76,076,794 17,456,203 93,532,997 Restricted: Capacity Fees 161,658 17,983 179,641 Designated: Rate Stabilization Reserve 229,941 96,366 326,307 Unrestricted / Undesignated (1,975,470) 9,888,646 7,913,176 Income Year To Date 2,204,096 196,277 2,400,373 TOTAL EQUITY 74,492,923 27,459,198 101,952,121 TOTAL LIAB AND EQUITY 123,806,998 29,470,196 153,277,194 Balance Sheet Page 2 ONOOpoOO N 000000000 0 0000000 0 000°00 r oWOOOO o W o0 00°°00 0 0000°0 0 000000 O O O O O S O O ct ONO 0 0 0 N 0 0 0 0 0 0 O O O O p 0 0 C O j,}) A W NANAODOOe- {A{pp AtA OAOOICp N �OONON p C U r W W A N N O N 'N Q m jn W N M O W N O M N N uD N N d N M n W E U) MNOO NNWN v? 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W Li °u'.' m Z°- w o WOoasw m a LL m° ci d y0030 J�UW Amy InW U N `yt o° m ," one H�« c°1i E c� H NW m Z > .. o a � " y °� am E a W 0 Da' SOU W 4) QU3 UO3 U X > F v Z V W Q Z EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2011 - 2012 Current Year Actual Updated through September 2011 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through September 2011 Prior Current (Memo) Projects - By Type Years Year 2010-11 2011-12 Actual Actual Budget Year 2 Source of Supply Plant 150 Wells Lower Zone Wells (2) - - - Plant 24 Drain Line 14,486 407 240,000 Sunrise Ranch Wells (4) - - Total Source of Supply Projects 14,486 407 240,000 Treatment Facilities Plant 134 - Upgrade Technology 4,271,639 1,751,274 7,211,715 1,253,895 Plant 134 - Membrane Replacement Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,993,126 265,651 650,000 241,150 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - - Plant 152 - Inter. Zone Perch Treat. Plant - - - Total Treatment Projects 6,264,765 2,016,925 7,861,715 1,495,045 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - 30,000 270,000 Plant 40 - Inter to Upper Zone Transfer 2,221 400,000 - Plant 127 - Lower to Inter Zone Transfer - - - - Plant 12 - Replace Boosters / Well - - - 500,000 Plant 134 - Upper to Canal Zone Transfer - - - 520,000 Plant 39 - Inter to Upper Zone Transfer - - - - Plant 25 - Inter to Upper Zone Transfer - - - - Plant 143 - Inter to Upper Zone Transfer 32,120 36,951 900,000 550,000 Total Pumping Projects 34,341 36,951 1,330,000 1,840,000 Wastewater Collection System Sewer System Studies / Planning 181,049 - 200,000 100,000 Sewer Main Lining 51 - 117,000 450,000 Conejo Main Replacement 933,496 - - - Total Wastewater Collection Projects 1,114,596 - 317,000 550,000 Page Projections 2012-13 2013-14 2014-15 2015-16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 825,000 1,100,000 1,925,000 - 3,300,000 3,300,000 - 14,893 - 4,400,000 4,400,000 825,000 8,800,000 9,639,893 - - 7,276,808 16,990,000 1,025,000 - - 20,514,927 - 5,050,000 2,850,000 - - 7,900,000 - - - - 19,160,000 19,160,000 16,990,000 6,075,000 2,850,000 - 19,160,000 54,851,735 - - - - 270,000 - 200,000 - 202,221 300,000 - - 300,000 500,000 - - 1,000,000 - 780,000 - - - 1,300,000 - 2,200,000 - - 2,200,000 400,000 - - 400,000 - - - - 1,400,000 2,019,071 800,000 980,000 2,600,000 - 1,400,000 7,691,293 - - - - - 281,049 450,000 450,000 450,000 450,000 1,800,000 4,050,051 - - - 933,496 450,000 450,000 450,000 450,000 17800,000 5,264,596 age EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through September 2011 Prior Current (Memo) Projects - By Type Years Year 2010-11 2011-12 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 131,985 - 180,000 400,000 Live Oak Main Replacement 207,080 - 115,000 - Harlan Lane Main Replacement 7,957 - 90,000 70,000 Cunningham / Hillview/ Crest / Bruce 631,254 - - - 6th St 30" Pipeline - Plant 151 to Plant 40 726,931 11,491 3,675,000 2,000,000 6th St 30" Pipeline - PI 40 to PI 143 - - - - 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program - 16,457 300,000 300,000 Plant 59 Recoating - - 50,000 250,000 Plant 143 - 10mg Inter Zone Storage - - - - Reservoir-Greenspot Rd S Curve - - Reservoir-Seven Oaks Dam Rd - - - - Relocation of Facilities for Other Agencies 88,378 30,688 100,000 150,000 Eastwood Farms Assessment District 171,772 16,922 2,211,399 - Baseline Gardens 75,953 82,372 - Total Trans & Distribution Projects 2,041,310 157,929 6,721,399 3,170,000 General Projects GIS Implementation 598,643 14,793 100,000 Headquarters Building - - - Total General Projects 598,643 14,793 100,000 TOTAL CAPITAL IMPROVE. PLAN PROJECTS 10,068,141 2,227,006 16,570,114 7,055,045 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 226,444 12,950 Developer Sewer Facilities (Reimb by Fees) (17,590) 55 Regional Treatment Plant 24,246 Seven Oaks Dam (SAR) Discharge 206,057 Northfork Replacement (Highland Ave @ VFW) 52,409 2010 Flood Clean Up - Highland (4,023) 2010 Flood Clean Up - EVWD Facilities 146,241 2,500 TOTAL MISC / DEVELOPER PROJECTS 633,784 15,505 Total Capital Projects 10,701,925 2,242,511 16,570,114 7,055,045 it Foge Projections 2012-13 2013-14 2014-15 2015-16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 531,985 207,080 77,957 631,254 - - - 2,738,423 1,300,000 1,000,000 5,400,000 7,700,000 700,000 - - 700,000 300,000 300,000 300,000 300,000 1,516,457 - - - - - 250,000 - - 10,700,000 10,700,000 - - 10,700,000 10,700,000 - - - - 10,700,000 10,700,000 150,000 150,000 150,000 150,000 - 869,066 - - - - 188,694 - - - - - 158,325 450,000 2,450,000 1,450,000 450,000 37,500,000 47,669,240 - - - - - 613,436 10,000,000 10,000,000 10,000,000 10,613,436 18,690,000 9,955,000 7,350,000 1,725,000 78,660,000 135,730,192 239,394 (17,535) 24,246 246,105 18,690,000 9,955,000 7,350,000 1,725,000 78,660,000 135,976,298 j EastValley Water District Staff Report Meeting Date: January 10, 2012 TO: Board of Directors SUBJECT: Disbursements SUMMARY: Issue— Prudent fiscal policy and fiscal transparency Recommendation — Approve the attached list of accounts payable checks and payroll issued Fiscal Impact— $2,104,225.42 (budgeted expenditures) Previous Related Action — None BACKGROUND A listing of accounts payable checks, and the total for payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet. The attached check register, and the total for payroll cited below, were disbursed during the period December 6, 2011 through January 2, 2012. DISCUSSION Accounts payable checks for the period included check numbers 230870 through 231129 for a total of $1,775.453-.01. The source of funds for this amount is as follows: Unrestricted Funds $1,593,420.65 Bond Financing $ State Financing $182,032.36 Payroll and benefit contributions paid for this period totaled $328,772.41. Total disbursed during the period December 6 to January 2, 201 is $2,104,225.42. Re ctfully Subm' ted, A r ed by, Brian W. Tomp ins Robert A. 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V 0 N N m N O n O O L O D c c m c0 oN 0EE orn °oE om o 0 00 0 0 `0 W o 2 N °� Z y y Z d ¢¢ Q Q o Fa- (0i v Q o. p > >i m Q 'c W (n c U) w .^ n. a�i U U a U 0 LL 0 H 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N O O O W O O N N (n N O N O O O N V N N N � Ofi N N N 00 Q m N m N r N m m N r N r N N N N N N N .-- N M N M N M N M M N Y O Y O O Y O Y O Y O Y O Y O YO Y O O YO U > U > > U > U > U > U > U > U > U > > U > O N M N W r W m N — N � N rn � v N � �N-- N N n W N N N o N o O N o N o N o N o N O N O N o o N p East Valley ;-ODVVater District 2012 EAST VALLEY WATER DISTRICT COMMITTEE & REPRESENTATIVE ASSIGNMENTS STANDING COMMITTEES Finance Committee Personnel Committee George "Skip" Wilson, Chair Kip Sturgeon, Chair Ben Coleman, Member Ben Coleman, Member Legislative & Public Affairs Committee Engineering & Facilities Committee James Morales, Chair Matt LeVesque, Chair Matt LeVesque, Member James Morales, Member REPRESENTATIVE ASSIGNMENTS Upper Santa Ana Exchange Plan CEO/GM to assign CEO/GM to assign City Creek Water Company SBVMWD George "Skip" Wilson George "Skip" Wilson Kip Sturgeon North Fork Water Company JPA James Morales CEO/GM City of Highland City of San Bernardino As required James Morales/as required January 5,2012 BTAC Meeting —December 5, 2011 Engineering Committee— 1. Groundwater model of Basin being updated with EPA Grant. 2. Conjunctive Use of Groundwater Basin rules have been developed in draft form. 3. Revisions are being worked on for the Urban Water Plan. 4. Reviewed the November statement of the Regional Water Management Plan. This calendar year has been extremely positive with the recharge that was achieved. 5. 2011 Modeling results were reviewed. Recommendation is to set a maximum target for recharge in the coming year of 80,000 AF. This was approved by the BTAC. This would include both native and imported water. Water Conservation Committee — 1. Examining local and regional conservation plans and opportunities to work together to save on expenses. 2. This committee is also working on next year's Solar Boat Race. It will be held again at Yucaipa Regional Park. 3. Garden Friendly program is moving forward. Working on a governess issue for this program. State Water Project Availability—DWR has set an initial allocation of 60%. Last year the initial allocation was 10%. Valley has 20,000 AF of carryover storage south of the Delta. SAS FIabitat—The initial scheduling conference is set for January. A final decision is at least a year away. Next meeting for BTAC will be .January 9`h. Seven Oaks Dam Water Quality/Water Conservation Meeting December 7, 2011 I. Introductions - goal of this meeting is to make decisions today to move these two studies to conclusion. We are on track to coordinate these two studies to accomplish both goals. II. Background/Overview-these two studies are separate and distinct, but still technically connected. III.Water Quality Study- Initial federal funding was received in 2006. The basic findings of the WQ Study are that storm flows are the primary driver of WQ in the pool. Biotic influence is very minor. 2005 was very turbid while 2006 and 2010 were relatively clear pools. Low flow/dry years are more challenging with the dead pool impact upon water quality. During the spring/summer, this debris pool (dead pool)does generate substantial amounts of algae. The overall team will now try to evaluate the re- operation of the dam to avoid the documented WQ problems. This is the basic recommendation of the WQ Study to change the Water Control Manual for operation of the dam. This plan will allow the formation and draining of the debris pool for each storm. This will minimize the production of algae that impacts WQ. This will attempt to mimic pre-dam conditions as closely as possible. The schedule provides for a December 2012 submittal of the WQ Report to higher headquarters. This allows for all of the review steps and environmental analysis that must take place. This all assumes that no Section 7 Consultation is required for the SAS. The submittal in December 2012 starts an agency review that will normally take 1-2 months. Assuming there are no major comments, the report could be implemented within a few months (spring/summer of 2013). This will allow for the re-operation of the dam (eliminate the debris pool for the season) beginning in 2013. This does not provide the approval for the re-grading of the dead pool area. This requires a separate process with the Corps which has already started with the joint letter that was sent out earlier this year by Valley District and Western. This process will track concurrently with the finalization of the WQ Report. It is critical for EVWD to continue to push for this re-grading plan to be implemented. The best approach is to continue to be proactive on the monthly calls and meetings with the Corps and the Sponsors. One action item that may be helpful would be to have the EVWD Board adopt this letter and send it to the Local Sponsors to show them support for this concept. The re-grading will go a long way towards addressing the dry year WQ impacts from algae growth. IV.Waler Conservation Study - this study seeks to maximize water conservation while preserving flood protection benefits at Seven Oaks Dam. The initial Feasibility Study was completed and approved by HQ in 1997. This initial study got derailed by new Endangered Species listings. It has now received additional funds and is being re- worked in coordination with the WQ Study. Funding has come from Congressional appropriations as well as local agencies(Valley and Western). This process is much more complicated than the WQ Study and as such, has a much longer time line associated with it. This project was developed and has been promoted by Valley District and Western. EVWD should support the project fully since it benefits our Basin and our local water supply while continuing to promote and push the WQ Study and results. EVWD was the lead promoter and developer of the WQ Study. Implementation of the Study results will have immediate benefits to the District and the operation of its surface water treatment plant.