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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/13/1971 EAST $.ZLN BERNARD~NO COUNTY WA~ER DTS~RTC~ REGULAR MEETING SE~TEiX~,ER 13~ 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and bid closing time was declared. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Auditor-Treasure~ Hendricks; Recording Secre- tary Kinzer; Attorney William Farrell; Con- sulting Engineer Joseph Rowe; Ed Kumerka, Center Chevrolet and Charles Sander MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of August 23, 1971, MOTION motion was made by Director Disch, duly seconded by Director Forrest and carried unanimously, to approve the Minutes of August 23 as submitted. BID OPENING - NEW VEHICLES FOR Secretary Rickert opened and read the bid proposals THE DISTRICT for the furnishing of the following: One New 1972 Two-Ton Truck Two New 1972 1/2-Ton Trucks One New 1972 1/2-Ton Truck One New 1972 4-Door Hardtop Sedan Lange & Runkel Chevrolet Dealer of Redlands Accompanied by Bid Bond of Cashier's Check. Total for all vehicles $19,068.96 Center Chevrolet, SanBernardino Accompanied by Bid Bond Cashier's Check Total for all vehicles $19,112.16 Crest Chevrolet, San Bernardino Accompanied only by Dealer's Check Total of all vehicles - $19,363.06 Sierra Ford, San Bernardino Accompanied by Dealer's check only and was unsigned. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to reject entire bid of Sierra Ford due to their failure to enclose a required 10% certified check or bid bond, and General Manager to write Sierra Ford stating this fact. Midway Pontiac, San Bernardino Accompanied by no bid bond and was bidding soley on the four-door sedan Total of sedan $3,989.83 MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Legal Counsel and General Manager were asked to check proposals and bring recommendation to the Board. 9/13/71 September 13, 1971 RECOMMENDATION FOR After Legal Counsel and the General Manager DEALERS FOR NEW thoroughly checked each proposal presented for VEHICLES FOR new vehicles for the District, the General DISTRICT Manager recommended the awarding of the bid for the following: 1 2-Ton Truck $6,045.22 Lange & Runkel 2 t/2-Ton Trucks $6,408.18 Lange & Runkel 1 1/2 Ton Wide Bed Truck $2,782.34 Center Chevrolet 1 4-Door Hardtop Sedan $3,680.54 Center Chevrolet All above vehicles to be 1972 models per specifications of the District. The General Manager stated that specifications noted the District could take all, or part of a proposal, in the purchase of the vehicles. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to accept recommendation of Legal Counsel and General Manager as stated above, for the purchasing of new vehicles for the District. CHARLES SANDER President Wall noted Charles Sander was present REQUEST FOR and asked him if he would like to present his WATER SERVICE request. Mr. Sander stated he was purchasing property on Green Spot Road off Third Street in the East Highlands Water Company area, and asked if he could have water service made available. Auditor Hendricks drew a sketch of the area on the Board and stated there was a 12-inch water main that belonged to the East Highlands Orange Company and Gene Hamilton. MOTION After considerable discussion, motion was made by Director Forrest, duly seconded by Director Littleton and carried unanimously, to turn the request over to the Water Committee and General Manager to work with Mr. Sander to come up with actual figures for cost to hook up new service to the District. CORRESPONDENCE AWWA ANNUAL Auditor Hendricks presented a Notice from the CONFERENCE - FRESNO American Water Works Association stating the OCTOBER 26-29 Annual Conference would be held in Fresno Convention Center, October 26 to October 29, 1971. A copy of the Notice had been mailed to each Director. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, any Member of the Board or Member of Staff the General Manager designates to go to the AWWA Conference in Fresno, may do so at District expense. 9/13/71 September 13, 1971 ~;~ IRRIGATION DISTRICTS The Auditor presented a Memorandum dated ASSN WAGE & PRICE August 31, 1971 from the Irrigation Districts FREEZ~ Association stating answers and questions on the recent Wage and Price Freeze by the President. A copy of the Memorandum had been sent to each Board Member. Director Disch noted the Brinks Armored Service had raised their rates during the Price Freeze and requested Auditor Hendricks to write Brinks stating this. MOTION Director Forrest motioned, duly seconded by RE: INCREASES Director Disch and carried unanimously, that (SALARY) OF all pending salary increases of District DISTRICT EMPLOYEES employees be tabled until the first Board Meeting in December 1971. DR. RUSSELL ROBERTS The Auditor presented a letter to the Board REQUESTS ANNEXATION of Directors from Dr. Russell R. Roberts, 28807 East Base Line, East Highlands in which he requested annexation to the District. A copy of the letter had been mailed to each Board Member. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to turn the matter over to the Water Committee and bring recommendation to Board Meeting of September 27, 1971. RESOLUTION 1465 The Auditor presented Resolution No. 1465, ANNEXATION 1971-6 Initiating Proceedings for Annexation to the GOLDLYNN APARTMENTS District of 1971-6, Goldlynn Apartments, WATER & SEWER 3055 Golden Avenue, San Bernardino for water SERVICE and sewer service of all property owners. He stated these apartments were designed for a retirement set up. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, REsolution No. 1465 was adopted. RESOLUTION 1466 The Auditor presented Resolution No. 1466, ANNEXATION 1971-4 Initiating Proceedings for Annexation to the DRENNEN, SEWER District of 1971-4, D. Drennen, 7161 Tippe- SERVICE canoe Street, San Bernardino for sewer service to all property owners. MOTION Upon motion by Director Stallwood, duly seconded by Director Litt~eton and carried unanimously, Resolution No. 1466 was adopted. RESOLUTION 1467 Resolution No. 1467 was presented, Initiating ANNEXATION 1971-3 Proceedings for Annexation to the District of VICTOR ZYSS, WATER 1971-3, Victor Zyss, 27014 East Fifth Street SERVICE San Bernardino for water service to all property owners. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Resolution No. 1467 was adopted. 9/13/1971 SEPTEMBER 13, 1971 RESOLUTION 1464 Resolution No. 1464 was presented, Initiating ANNEXATION 1971-8 Proceedings for Annexation 1971-8, Brattain BRATTAIN CONTRACTORS Contractors Inc, Tract 6838, for sewer service TRACT 6838, SEWER to all property owners. The Auditor stated this was 39 lots. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Resolution No. 1464 was adopted. RESOLUTION 1468 Resolution No. 1468 was presented, Initiating ANNEXATION 1971-5 Proceedings for Annexation 1971-5, San Manuel SAN MANUEL INDIAN Indian Reservation, San Manuel Band of RESERVATION, WATER Indians, San Bernardino County, for water & SEWER SERVICE and sewer service to all property owners. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried Unanimously, Resolution No.1468 was adopted. RESOLUTION 1469 Resolution No. 1469 was presented, Initiating ANNEXATION 1971-11 Proceedings for Annexation 1971-11, Larry J. DEERMER, 7147 Deermer, 7147 Conejo Drive, San Bernardino CONEJO DR, SEWER for sewer service to all property owners. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution NO. 1469 was adopted. NO GENERAL ELECTION At this time the General Manager returned to FOR DISTRICT NOV. 2 the meeting. Discussion pertained to no General Election being necessary on November 2, 1971, as there were no candidates running for the offices but incumbent Directors Littleton and Stallwood, who were welcomed aboard for another term. LETTER FROM CITY OF The General Manager presented a letter dated SAN BERNARDINO, CASE August 31, 1971 addressed to Attorney Robert 152393, EXTENSION OF Farrell from Attorney Ralph Prince, City of TIME TO FILE PRO- San Bernardino, relating to Case 152393, POSED FACTS AND Joint Powers Agreement, Sewer, and Extension CONCLUSIONS of Time to File Proposed Facts and Conclusions JOINT POWER AGREE- of Law. It was the general feeling of the MENT, SEWER Board that a meeting should take place as scheduled by City Representatives to be held at the Bank of California on September 15. President Wall stated he would be on vacation and appointed Director Littleton to Chair meeting and be accompanied by General Manager Rickert, Auditor Hendricks, Attorney Bill Farrell and Engineer Joseph A. Rowe. A copy of the above noted correspondence was mailed to each Director. ATTY TOGHIA LETTER The General Manager presented a letter from RE: RAMFAC INC. Attorney Nicholas Toghia to Attorney Robert SEWER INSTALLATION Farrell dated September 1, 1971 relating to JOB, PALM & ATLANTIC the Ramfac Inc. Contractor sewer installation at Palm and Atlantic. A copy of the letter was mailed to each Board Member. This was for information only with no action necessary or taken. 9/13/71 September 13, 1971 SELECTION OF SALE The General Manager stated he received a call DATE, DIV III $800,000 from Attorney Wilson's Office, District Bond OF 1966 - $3,000,000 Counsel, requesting a sale date for the Div. WATER REV BOND ISSUE III, $800,000 of 1966 $3,000,000 Water Revenue Bond Issue. Directors Disch, Forrest and Auditor Hendricks had accompanied Attorney Mc Elligott of Wilson's Office, to New York to check on a rating from MOody Investors. The General Manager also reported he had received a call from Attorney Wilson's Office stating they had been notified by Moody's of New York that the request for a rating for the District, had been turned down. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, to authorize the bond sale at the Regular Board Meeting of September 27 or October 12, 1971. RESOLUTION 1420 The General Manager presented Resolution No. ACCEPTING EASEMENT 1420 Requesting Acceptance of Conveyance of EAST HIGHLANDS Pipeline Easement on Parcels 1, 2 and 3 from ORANGE WATER CO. the East Highlands Orange Company and requesting authorization to record same. The General Manager and Legal Counsel recommended accept- ance of the Easement. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, Resolution No. 1420 was adopted. RESOLUTION 1421 Resolution No. 1421 was presented, requesting ACCEPTING EASEMENT acceptance of Conveyance of Easement for Use and FOR USE & MAINTENANCE Maintenenace of Existing Reservoir and auth- EXISTING RESERVOIR orization to record same from the East High- EAST HIGHLANDS ORANGE lands Orange Company. The General Manager COMPANY and Legal Counsel recommended acceptance of the Easement. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, Resolution No. 1421 was adopted. RESOLUTION 1422 Resolution No. 1422 was presented requesting ACCEPTING GRANT DEED acceptance of Grant Deed dated March 9, 1971, FROM EAST HIGHLANDS representing a future reservoir site, of the ORANGE COMPANY East Highlands Orange Company. The Deed was executed by Paul R. Jennings and E. R. Stevenson, Secretary. The General Manager and Legal Counsel recommended acceptance of the Grant Deed. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, Resolution No. 1422 was adopted. DISCUSSION OF The General Manager brought up for discussion, ALARM SYSTEM an extension to the present District alarm system. FOR DISTRICT He stated this was a budget item and called upon Auditor Hendricks to make an oral report. The Auditor stated he had talked to Federal Alarm regarding additional protection for the District and was offered two alternatives. One was an ultrasonic device ~ithin the building, tied in with the existing system and the other was a split system operating separ- ately for the inside and outside of the building. This was presented for discussion with no action taken. 9/13/1971 September 13, 1971 WATER & SEWER The General Manager presented a request REQUEST - 28 ACRES from Walter Hoover of Peyton Taylor Real SAVAGE PROPERTY Estate Office, for water and sewer service to the 28 acres Savage property at Base Line and top of East Highlands Bench. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to refer request to the Water and Sewer Committee and bring report to September 27 Board Meeting. RESOLUTION 1463 Resolution No. 1463 was presented requesting NOTICE OF COMPLETION Acceptance of Certification of Completion BOULTS PIPELINE and recording Notice of Completion for CONST CO, WATER Boults Pipeline Construction Company for the PROJECT, 3RD & installation of water mains and appurtenances CENTRAL, JOB W-809 in Central and Third Streets. The General Manager stated he had verbal confirmation of acceptance of completion from Joe Ferry, County Road Department and recommended approval of acceptance for the Notice of Completion, upon receipt of the letter from the County Road Department. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Resolution No. 1463 was adopted contingent upon the letter of approval by County Road Department. DISTRICT SEDAN The General Manager stated that since there NUMBER 2 would be no General Election for the District this year, to use budget monies to purchase a second new 4-door sedan for the District for Engineering and miscell- aneous office use. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, the General Manager was authorized to purchase a second new 4-door sedan for the District and trade in the 1968 4-door Hard Top Chevrolet Sedan. CSDA MEETING Chairman Wall stated there was to be a SEPTEMBER 17 meeting of the Board of Directors of the SAN DIEGO California Special District Association on September 17 to be held in San Diego and stated he would like to attend. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Chairman Wall was authorized to attend CSDA Meeting in San Diego September 17, and to stay overnight if necessary, at District expense. DISCUSSION ON There was general discussion conerning PROGRESS OF WATER the progress of letters sent to residents PRESSURE LETTER on Edgemont and Toluca Drive regarding TO RESIDENTS ON water pressure and the installation of TOLUCA AND EDGEMONT pressure regulators by residents. It DRIVE was stated that a further report would be brought to the Board at the next Board Meeting. 9/13/1971 September 13, 1971 SOUTHERN Director Forrest stated that at one of the Water CALIFORNIA WATER Conventions several years ago, the General COMPANY - ED WELLS Manager and he had met Ed Wells of Bartle and BARTEL WELLS Wells who indicated he felt he could assist the ENGINEERING District in completing a satisfactory purchase of the Southern California Water Company, Highland Division. There was general discussion of the matter. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the General Manager was authorized to contact Ed Wells regarding the Southern California Water Company. BASE LINE GARDENS Director Littleton raised the question of the AREA - SEWER existing streets in the Base Line Gardens area SERVICE LETTER that has no District sewer facilities. The General Manager indicated that the remaining streets without sewers from Base Line to Pacific are Barton, Garden and Fairfax. MOTION Further discussion ensued whereupon Director Forrest motioned, duly seconded by Director Littleton and carried unanimously, that Staff was authorized to send a letter to the property owners on Barton, Garden and Fairfax, indicating the general cost of annexation and cost of connecting to District sewer line if they are interested in sewer facilities providing Legal Counsel determines that such a letter is permissable and subject to proper wording of letter by Legal Counsel. ADJOURNMENT There being no further business to come before the Board, adjournment was declared at 10:50 P. M. ~ Rickert, Secretary Board of Directors Approved O. A. Wall,~ President 9/13/1971