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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/27/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 27, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Attorney Robert Farrell; Consulting Engineer Joseph Rowe; Peyton Taylor, and a Group of Residents from Edgemont Drive and Edgemont Court MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of September 13, MOTION 1971, motion was made by Director Disch, duly SECONDED BY Director Stallwood and carried unani- mously, to approve the Minutes of September 13 as submitted. EDGEMONT DRIVE & Chairman Wall called upon a speaker from the group COURT RESIDENTS of residents present from Edgemont Drive, Edgemont PRESENT RE: WATER Court and Toluca Drive to present their request. PRESSURE RAISE The District had mailed letters to all residents in this area stating the water pressnre could be increased if homeowners would have a pressure regulator installed at their expense to their homes. The group stated they were anxious to get the increased pressure and would install the necessary pressure regulator. A copy of a map and tabulation of the property owners answers to increasing the pressure had been mailed to each Board Member. The General Manager and Engineer reviewed the tabulations with the Directors and those present from the area and indicated the area could be adjusted to Edgemont Drive and Edgemont Court where approximately 50% of the owners were in favor of the increase in pressure. MOTION After considerable discussion, Director Forrest motioned, duly seconded by Director Littleton and carried unanimously, to amend original motion of August 23, 1971 calling for 100% approval of participation of homeowners installing pressure regulators and motioned that the District install necessary blow-off assemblies, at District's expense, at Edgemont Court and Edgemont Drive and Argyle and Toluca Drive to allow the increase in water pressure in the Edgemont and Toluca area, and notify the property owners 30 days in advance of the pressure change and instructing them of the necessity to install a pressure regulator at their expense. SAVAGE PROPERTY Chairman Wall recognized Peyton Taylor who was BASE LINE & TOP present to request water and sewer service to EAST HIGHLANDS the 28 acres on Base Line and top of East Highland BENCH REQUEST Bench. Director Littleton, Chairman of the WATER & SEWER Water Committee, stated the Water Committee had SERVICE met on September 24, 1971, to discuss the request WATER COMMITTEE and recommended the District serve the proposed REPORT development with water service and notify the San Bernardino County Planning Department by letter. 9/27/1971 September 27, 1971 ~_839 MOTION After considerable discussion, motion was made (Water to Base by Director Littleton, duly seconded by Director Line & Top East Forrest and carried unanimously, to authorize Hlds Bench) Staff and Consulting Engineers to proceed with further necessary studies and engineering work for serving water to the Savage Property at Base Line and top of East Highlands Bench and advise Planning Commission by letter, that the District will serve water to this proposed development. SEWER COMMITTEE Director Stallwood, ~a~ of the Sewer REPORT - SAVAGE Committee stated the Sewer Conumittee met to PROPERTY consider the request for sewer service to the proposed development, on September 24, 1971. He reported the Consulting Engineer Joseph A. Rowe and Staff Members presented facts and figures and the feasibility of serving the proposed development as well as other proposed develop- ment in the area. He stated it was the Sewer Committee recommendation to authorize the Consulting Firm of CM Engineering Associates to design a trunk sewer line for the service of the entire East Highland Bench in accordance with a report previously made by the Consulting Engineers in 1964. The trunk lines to be con- sidered for design at this time would be from Cypress and Palm, easterly and northerly across Fifth Street and Third Street, Calhoun, Eucaly- ptus, Webster, Railroad Street and terminating at Browning Road and Base Line. In addition, the Committee recommended notifying the San Bernardino County Planning Department that the District would render sewer service to the proposed development [Savage Property] within a two-year period. MOTION After considerable discussion of th~ matter and upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, to authorize Staff and Consulting Engineers to design sewer trunk line to serve the East Highland area and send letter to Planning Commission stating the District will serve the public sewer service to the proposed development [Savage Property] within two years. MOTION Upon motion by Director Disch, duly seconded by (TO REQUEST Director Forrest and carried unanimously, to HUD GRANT) authorize Staff, Consulting Engineers and Legal Counsel to apply to the Housing and Urban Dev- elopment for any funds that are available to this entire area, and Staff was authorized to contact Congressmen and Representatives re- garding a FederaI Grant. ATTORNEYS CONFER- A copy of a letter from the San Bernardino ENCE ON AB 2526, Valley Municipal Water District, dated PUMP TAX BILL September 14 regarding a Proposed Attorneys' Conference on Assembly Bill 2526, the Pump Tax Bill, was given to each Board Member. The letter from SBVMWD's General Manager Jack Beaver, noted they have asked their Special Water counsel Mc Donough to conduct a series of meetings with the District Counsel to discuss ways and means of drafting a satisfactory legislative bill. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, to authorized Attorney Farrell and Attorney Green to meet with the SBVMWD Group regarding the Pump Tax Bill. 9/27/1971 September 27, 1971 1840 CORI~ESPONDENCE CALIF CHAMBER OF Copies of Correspondence dated September 17 COMMERCE - IDA - and 21 from the California Chamber of Commerce, & CWRA - WATER Irrigation Districts Association and Calif. DELIVERY OVER Water Resources Associaiton noting start TEHACHAPI MTNS of water delivery over the Tehachapi OCT. 6, 1971 Mountains and forums in Bakersfield starting October 6, was given to each Board Member. Secretary Rickert stated the dedication of the Edmonston Pumping Plant would be October 7. These pumps would send the first northern California Water over the Tehachapi Mountains into southern California. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to authorize any Member of Staff the General Manager designates and any Board Member that can attend, to do so at District expense. EAST VALLEY PLANNING The Secretary presented the East Valley AGENCY MINUTES OF Planning Agency Minutes of September 15, SEPT. 15 1971, a copy of which had been mailed to each Board Member. This was information only with no action necessary or taken. CSDA ANNUAL CON- The Secretary presented correspondence re- FERENCE OCT. 28 - 30 ceived from the California Special Districts IN SAN DIEGO Association announcing their Fall Convention to be held October 28 through 30 at San Diego, California. President Wall stated he planned to attend. A copy of the corres- pondence was given to each Board Member. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to authorize any Member of Staff the General Manager designates and any Board Member that wishes to attend the CSDA Fall Convention at San Diego may do so at District expense. MANAGERS REPORT CALL FOR BIDS - SEWER The General Manager requested authorization LINE IN PALM AVE. to call for and open bids to install a sewer HIGHLAND TO ATLANTIC collection line in Palm Avenue, Highland JOB S-818 Avenue to Atlantic. Consulting Engineer Rowe said the Plans could be finished by October 12 and it takes ten days to call for the bids. He said he preferred the bid opening for October 26 Board Meeting. It was reported by Engineer Rowe and the General Manager, this line extension would complete the main trunk line that serves the highly developed area north of Highland Avenue and east of Palm Avenue. The area was being served by an interim line across Highland Avenue to Orange for the past few years of the development of the area. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to authorize calling for and opening bids on October 26, 1971, at 7:30 P. M. at District's Office for the installation of sewer collection line in Palm Avenue, Highland Ave to Atlantic Ave. CERTIFICATE ON The Secretary displayed the Award of Certi- BACKFLOW PREVENTION ficate on Backflow Prevention Device Tester, DEVICE TESTER, COURSE Harry Blackman of the Engineering Depart- COMPLETED BY HARRY ment was awarded for his recent course taken BLACKMAN at the University of Southern California. Mr. Blackman said the course was interesting and he had been taken on a tour of Los Angeles to see some of the Backflow Pre- vention Devices that had been installed, some of which were out of proportion in size, to today's devices. 9/27/1971 September 27, 1971 ~8~ MOTION Upon motion by Director Disch, duly seconded by (BLACKMAN A~ARD~ Director Forrest and carried unanimously, the General Manager was authorized to have the Certificate of Award suitably framed and presented to Harry Blackman with a letter of Commendation. CALL FOR BIDS The General Manager requested authorization to EXTENSION OF SEWER call for and open bids for the extension of a LINE IN FISHER AT sewer line in Fisther Street at Church Street CHURCH ST. at the Regular Board Meeting of October 26, 1971. He stated a cost estimate had been presented at the July 12, 1971 Board Meeting and the action at that time indicated that if the property owners would annex and pay the sewer connection fee, the District would extend the sewer collection lines. The annexation and installation fees have now been paid. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, the General Manager was authorized to call for and open bids at 7:30 P. M. at District Office on October 26, for the installation of sewer line extension in Fisher Street at Church Street. DR. R. ROBERTS The General Manager stated the request for water 28807 E. BASE LINE service and discussion of Dr. Roberts continuing REQUEST FOR ANNEX- use of his well, was presented to the Water ATION & USE OF Committee on September 24. He read a letter HIS WELL from Attorney Denslow Green dated September 23 in which Attorney Green gave his opinion in reference to water rights. The General Manager recommended Attorney Farrell and himself be authorized to draw up an agreement for presen- tation to Dr. Roberts, setting forth the conditions. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, to authorize the General Manager and Attorney Farrell to draft required agreement and forward to Dr. Russell Roberts, setting forth the conditions of annexation and use of well. CHARLES SANDEN The General Manager stated the Water Committee REQ WATER SERVICE met September 24 and reviewed Charles Sanden's EAST HIGHLANDS request for water service in the East Highlands ORANGE CO. AREA Orange Company area. He had a map displayed on the board, pointing out a 12-inch water main that belonged to the East Highlands Orange Company and Gene Hamilton and of which, two existing services at that location now exist and are receiving water from the District. He pointed out this could be used for serving the area requesting annexation. Also, that in the near future when District no longer uses the East Highland Orange Company and Hamilton Well, the 12-inch line would no longer be available to the District to serve its customer at which time a line would be required to be installed from Elder Gulch Road. It was pointed out that the Sanden property which faces Santa Ana Canyon Road, has a considerably long frontage due to the triangular shape of the lot. It was the recommendation of the Water Committee that the Engineer figure the water main extension frontage costs on the mean measurement of the lot. In addition, he meet the requirement of the annexation fee (100% property owners) and water formula based upon the .77 of an acre as shown on the County records. 9/27/1971 September 27, 1971 MOTION Upon motion by Director Littleton, duly (Sanden Req seconded by Director Forrest and carried unanimously, Water Service the recommendation as set forth by the Water in E. Hlds Orange Committee be approved for annexation and service, Co. area) and as far as payment was concerned, to require Mr. Sanden to pay the annexation fee and size of water service in cash, together with $10.00 deposit for water service and allow all other charges to be paid on the main extension agreement over 24 months with the usual book charges. UNFINISHED BUSINESS FINAL AUDIT REPT The Auditor gave each Board Member a copy of the WATER & SEWER Final Audit Report for the Water and Sewer DIV. JUNE 30, 1971 Divisions of the District dated June 390, 1971, prepared by Eadie and Payne, CPA. He stated Ken Patterson of Eadie and Payne, CPA would give the Board Members a formal review at their request. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to request Kenneth Patterson of Eadie and Payne, CPA to come to Board Meeting of October 12 to answer questions the Board might have on the Final Audit Report of June 30, 1971. RESOLUTION 1471 The Secretary presented Resolution No. 1471, COMMENDING ERNIE Commending Ernest C. Holloway for his performance HOLLOWAY, DIST. as the District's Storekeeper, Prior to His EMPLOYEE, PRIOR Retirement on September 30, 1971. Mr. Holloway TO RETIREMENT had been with the District since April 1964. SEPT. 30, 1971 The resolution was prepared per Board request of a recent Board Meeting. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Resolution No. 1471 was adopted and the General Manager was directed to have the resolution suitably framed and presented to Mr. Holloway. RESOLUTION 1473 The Secretary presented Resolution No. 1473 IN RECOGNITION OF prepared per Board request, in Recognition of L. L. ERNEST MALOY'S Ernest Maloy's Retirement as General Manager of RETIREMENT - the San Bernardino Municipal Water Department on CITY WATER DEPT. October 15, 1971. Mr. Maloy had been with the City Water Department since October 5, 1929. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1473 was adopted and the General Manager was requested to have the resolution suitably framed before presenting to Mr. Maloy. BID OPENING TIME The Secretary stated he had received a telephone SET FOR BOND SALE call from Attorney Peggy Mc Elligott requesting OCTOBER 12, 1971 authorization to receive sealed proposals on or DIV. III, $800, before 11 A. M. October 12, 1971 at District Office 000 of 1966 and referred to the Board of Directors at their $3,000,000 Regular Meeting October 12, 1971 at 7:30 P. M. of the Water Revenue Bonds of 1966, $3,000,000 Division III, $800,000. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, the request of Attorney Peggy Mc Elligott was authorized. 9/27/1971 September 27, 1971 RESOLUTION 1470 The Secretary presented Resolution No. 1470, Initiating ANNEXATION 1971-10 Proceedings for Annexation 1971-10, Aline C. A. POUND, 26793 Pound, 26793 Cypress Street, Highland, for CYPRESS, SEWER sewer service to all property owners. SERVICE MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1470 was adopted. RESOLUTION 1472 The Secretary presented Resolution No. 1472, ANNEXATION 1971-12 Initiating Proceedings for Annexation 1971-12, OBST, 6909 TIPPE- Fern E. Obst, 6909 Tippecanoe Street, San CANOE, FOR SEWER Bernardino for sewer service to all property SERVICE owners. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1472 was adopted. AB 2958 ~3%MENDING A copy of Assembly Bill 2958 was mailed to each SECTION 5463 OF Director with the agenda. This states, "Amendment HEALTH & SAFETY to Section 5463 of the Health and Safety Code, CODE: PROPERTIES relating to requesting properties abutting ABUTTING PUBLIC public sewage facilities to connect whether in or SEWAGE TO outside of boundaries of the entity". The General CONNECT Manager stated the bill had passed the legislature and was presently before the Governor awaiting his signature to make it law. He recommended the Bill be reviewed by Legal Counsel and he comment in writing to the Board of the effects it may or may not have on the District. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to authorize Legal Counsel to review Assembly Bill No. 2958 as adopted by the State and render an opinion as to what effect it would have upon the District. FINANCIAL REPORTS AUDITOR-TREASURER The Auditor gave a copy of the Financial Report for the Water and Sewer Divisions for July 1971 to each Board Member. WELLS FARGO LOSS At this time the Auditor stated the Wells Fargo OF BOND COUPONS Bank had listed the numbers on the eleven coupons they lost and he said the Bank of California requested our acceptance of the letter of indem- nification that Wells Fargo Bank presented for the lost coupons. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, to authorize Staff to accept letter of Indemnifica- tion from the Wells Fargo Bank and pay for the eleven lost coupons. APPROVAL OF The following warrants were submitted to the WARRANTS Directors for approval: Water Division ~8057 - ~8196 (General) $131,582.11 #4800 - ~4910 (Payroll) $ 25,904.91 $157,487.02 MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, the warrants were approved as submitted. NEXT BOARD MEETING The Secretary noted that October 11, 1971 was a MOVED TO OCT. 12 Holiday for the District and that the next Regular Board Meeting would be October 12, 1971. 9/27/1971 September 27, 1971 DISTRICT OFFICE Director Disch who is Chairman of the Personnel PERSONNEL REMAIN Committee, stated they had held a meeting AS IS relating to elimination of one position of the Office Personnel. He said they broke down the Assistant Office Manager's duties and all other positions and found the office personnel were doing a tremendous job. MOTION Therefore Director Disch motioned, duly seconded by Director Forrest and carried unanimously, that the Office Personnel were to remain as it is until it becomes necessary to make any changes. ADJOURNMENT There being no further business to come before theBoard, adjournment motion was declared at 9:35 P. M. Harold G. Rickert, Secretary Board of Directors Approved O. A. Wall, President 9/27/1971