Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/12/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 12, 1971 CALL TO ORDER The meeting was called to Order by the President at 7:30 P. M. and he declared the time closed for receiving bids as advertised PLEDG OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Attorney Robert Farrell, Kenneth Patterson of Eadie and Payne, Consulting Engineer Joseph A. Rowe, W. R. Buster, and Contractors interested in Bid Opening; Wm. J. Zapp, Patrick Coughlin, Edwin L. Evans and Ray Caddy MINUTES There being no additions or corrections to the Minutes of tke Regular Meeting of September 27, MOTION 1971, motion was made by Director Disch, duly seconded by Director Forrest and carried unanimously, to approve the Minutes of September 27 as submitted. RATIFICATION OF The General Manager indicated that the request BID OPENING - for authorization for a calling for and opening bids TRACT 8020 for the installation of water mains and appurtenances in Tract 8020 was inadvertently omitted at the September 27, 1971 Board Meeting. Each Director having received a letter dated September 30, 1971, from the General Manager explaining the reasons and requesting the authorization to call for and open bids for the October 12 Board Meeting, had been returned indicating each Director's approval. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, rati- fication of the request for calling for and opening bids for the installation of water mains and appurtenances in Tract 8020 at the October 12, 1971 Board Meeting, was authorized. BID OPENING, WATER The Secretary opened and read the bid proposals MAINS IN TRACT for the installation of water mains and appurtenances 8020 within Tract 8020. All bid proposals were accompanied by the required ten percent bid bond. The bids were as follows: L. P. Leavitt Eng & Const. Co. $3,014.00 Witon Const Co. $5,646.60 Royal Pipeline Const Co. $3,598.90 Hays Const Co. $6,694.50 El-Co Const Co. $2,890.00 Coughlin Const Co. $3,216.40 Wm. J. Zapp $3,450.00 Engineer's Estimate $4,700 A bid proposal submitted by Boults Pipeline Construction Company was opened and the Secretary noted the required ten percent Bid Bond was not executed by the Contractor. Legal Counsel in- dicated to the Board that the bid was incomplete in accordance with the specifications and the amount of the bid need not be read. 10/12/1971 October 12, 1971 MOTION Upon motion by Director Disch, duly seconded by Director Forrest, and carried unanimously, rejecting (REJECTING the Bid Proposal of Boults Pipeline Construction BOULTS PROPOSAL) Company and instructing Asst. Manager-Engineer to check the computations of the proposals and bring back recommendation to the Board. MOTION AWARDING CONTRACT Upon motion by Director Littleton, duly seconded by JOB W-723 - TRACT Director Stallwood and carried unanimously, the 8020 WATER MAINS Contract for Water Mains in Tract 8020, Job W-723, was awarded to El-Co Construction Co. Inc, on their low bid of $2,890.00 as recommended by the Asst. Mgr Engineer, subject to approval of Legal Counsel. The two next low bidder's bonds be held until the Contract has been signed by the low bidder. W. R. BUSTER The President called upon W. R. Buster, who was WAREHOUSE DEV in attendance at the meeting, to discuss with THRD & FIFTH STS the Board, his proposal for the construction of AT PALM AVE. a Warehousing Complex between Third and Fifth Streets west of Palm Avenue. DIRECTOR DISCH Director Disch excused himself from the meeting LEAVES MEETING at 8:05 P. M. W. R. BUSTER CONT'D W.R. Buster posted a plat upon the blackboard of a plot plan for the construction of a warehouse complex and stated the purpose of his attending the meeting was to request the district extend a water main in Fifth Street, approximately 400 feet, of a capacity to allow both domestic and fire service. The General Manager and Asst Mgr- Engineer pointed out that the District does have a water main in Third Street on the frontage of the Buster property. They pointed out that the first phase of the proposed development would be fronting Fifth Street approximately 800 feet north of Third Street. In addition they pointed out the development may be considered in the sewer plans CM Engineering had been authorized to design in Palm and Fifth Street. Mr. Buster then requested annexation of two parcels rather than the entire parcels he owns as two of five separate parcels he purchased for the complex, is already within the District boundaries facing Third Street. MOTION After considerable discussion of the matter, Director Forrest moved, duly seconded by Director Littleton and carried unanimously by those Directors present, that the matter be referred to the Water and Sewer Committees for review and study and that they bring back their recommendation to the Board Meeting of October 26, 1971. BID OPENING The Secretary had passed out a copy of the bid DIV. III, $800,000 proposals of the bidders on Division III $800,000 WATER REVENUE BONDS Water Revenue Bonds of 1966, to each Director. 1966 BOND SALE He indicated sealed Proposals were received and opened at 11 A. M. October 12, 1971 in the presence of Director Forrest, Peggy Mc Elligott, Bond Counsel, Auditor Hendricks and himself in accordance with Board authorization and the Official Notice of Sale. The following bids were received, each with a $5,000 cashier's check as good faith deposit. Dean Witter and Company Inc., Stone and Youngberg Net Interest Cost 5.9085% Kirchner, Moore & Co., Stern, Brenner and Company Net Interest Cost 6.016052% 10/12/1971 October 12, 1971 ~4~ MOTION After considerable discussion of the Coupon RESOLUTION 1475 Interest Rates, net interest rates, discount and AWARDING SALE various conditions of the Official Notice of Sale, O2 BONDS Director Forrest stated that upon recommendation of Bond Counsel, he moved, duly seconded by Director Stallwood and carried unanimously by those Directors present to adopt Resolution No. 1475, awarding the sale of the Bonds, Division III $800,000 of the Water Revenue Bonds of 1966, to the low bidder, Dean Witter and Company Inc, Stone and Youngberg at net interest cost of 5.9085% subject to any further review by Bond Counsel. ROLL CALL VOTE Resolution No. 1475 was adopted by the following ~ Roll Call Vote: Ayes, Directors: Forrest, Littleton, Stallwood and Wall Noes, Directors: None Absent Director: Disch 1970-71 AUDIT Ken Patterson of Eadie and Payne was called upon by REPORT, WATER & the President to discuss with the Board, the SEWER DIVISIONS recently completed Audit for Fiscal Year 1970-71, EADIE & PAYNE Water and Sewer Divisions of the District. Each CPA Board Member, having received a copy of the Audit prior to the meeting had sufficient time to review such Audit. Mr. Patterson pointed out various balance sheets, income statements, fund balances indicates fairly well the financial position of the District as well as the results of its operation fo~ the year. He pointed out that the water operation was well over the required debt service ratio and the sewer operation was meeting the requirements and satisfactory. MOTION After a question and answer period, Director Forrest moved, duly seconded by Director Stallwood and carried unanimously by those Directors present, ~ that the Audit submitted by Eadie and Payne for Fiscal Year 1970-71 be accepted. CORRESPONDENCE IDA FALL CONVENTION The Secretary had previously mailed copies of the SAN DIEGO - NOV. 30 notice of the Irrigation Districts Association - DEC. 3, 1971 Fall Convention, November 30 through December 3, 1971, San Diego, to all Board Members for their review. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present to authorize any Board Member or Members of the Staff the General Manager designates that can attend, to do so at District expense. MANAGER'S REPORT RESOLUTION NO. 1474 The General Manager presented Resolution No. 1474 REPRESENTATION OF Initiating Proceedings for Representation of INDIEPENDENT SPEC Independent Special Districts Upon the Local DISTRICTS UPON Agency Formation Commission. He explained the LAFC surrendering of latent powers of the Special Districts and then asked that Legal Counsel make further explanation for which he did. MOTION After full discusion of the matter, Director Stallwood moved, duly seconded by Director Littleton and carried unanimously by those Directors present, that Resolution No. 1474 be adopted as presented. DIRECOTR DISCH DirectOr Disch returned to the meeting at 9:10 RETURNS P.M. 10/12/1971 SENATE BILLS 107 Each Board Member recieved in their Board folders, AND 1285, WILD copies of letters from the California Water RIVERS BILL AND Resources Association explaining Senate Bills STUDIES OF CALIF. 107 and 1285. No action necessary or taken. RIVERS WATER SYSTEMS STUDY Consulting Engineer Joseph A. Rowe presented a copy REPORT OF CM ENGINEER- of his report, 'Present and Future Water, ING BY JOSEPH A. ROWE Production, Source of Supply, Transmission and DATED SEPT. 1971 Storage Facilities Together With Anticipated Water Demands", dated September 1971, to each Director and explained this was a result of previous Board authorization. The report covers water tran- smission lines and water production require- ments and the four major pressure zones for existing and future areas of growth of the District north of the Santa Ana River, easterly to the mouth of the Santa Ana. MOTION After Engineer Rowe made his presentation, the Board asked they have time to consider the report by motion of Director Stallwood, duly seconded by Director Forrest and carried unanimously, that the Directors review the report and that it be put on the agenda for Baord Meeting of October 26, 1971 for further discussion. STIPULATION A copy of the Stipulation for Oral Arguments on CASE 152393 - JOINT objections to proposed findings and proposed POWERS AGPdEEMENT counter findings were set for Wednesday, October SEWER 6, 1971. The Stipulation authorized by City Attorney Ralph Prince, San Bernardino and Judge Joseph A. Katz, Judge of Superior Court for such time of oral arguments for such objections of proposed findings has been extended and set for November 10, 1971. This exteRsion was granted as a result of Attorney Green's absence, as he is out of the United States on an extended tour~ of Europe for thirty days. No action required or taken. REQUEST BID The Assistant Manager-Engineer requested author- OPENING FOR ization to call for and open bids for a new NEW BACKHOE backhoe which he indicated was a budget item, in the amount of $15,000. This backhoe is not a replacement of the one the District now owns. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, to authorize the calling for and opening bids at the October 26, 1971, Baord Meeting at 7:30 P. M. at the District Office. NEW BUSIENSS STOREKEEPER WAGE The General Manager requested authorization CONSIDERATION to hire a Storekeeper, David Farqhuar. He indicated that the and the Auditor-Treasurer had interviewed Mr. Farqhuar and were satisfied his backgroQnd was sufficient and warranted his hiring at the "C" Step of Range 31 at a monthly salary of $683. MOTION The General Manager requested this author- ization, whereupon Director Stallwood motioned, duly seconded by Director Littleton and carried unanimously, that David Farqhuar be hired as Storekeeper for the District, at the "C" Step of $683 monthly. 10/12/1971 October 12, 1971 !849 SEWER DAMAGE CLAIM The General Manager presented a sewer damage MARTHA PERKINS claim form that had been completed by Mrs. 6766 DWIGHT WAY Perkins for damages to her residence at 6766 Dwight Way, which she asserts is a result of sewer stoppage in District sewer collection line in Dwight Way and she listed various items and costs which she is trying to re- cover resulting therefrom. MOTION After considerable discussion and upon advice of Legal Counsel, Director Littleton motioned, duly seconded by Director Disch and carried unanimously, that the claim be denied by the District and forwarded to the District's insurance carrier for appropriate action. ANNOUNCEMENTS The President asked if there were any announce- ments and Director Disch announced that the PROPERTY BEHIND Senior Mr. Johnson of the Home Lumber Company DISTRICT YARDS had met him along the street and asked if the District would consider the purchase of the Alamo property which he has in the bakc of District yards. MOTION After considerable discussion of the matter, a motion was made by Director Disch, duly seconded by Director Stallwood and carried unanimously, to authorize General Manager to talk with Mr. Johnson regarding the purchase price which he quoted ($9,500) and ask if he would be willing to hire a licensed land appraiser to make an appraisal of the property and sell it at the appraised price. SBVMWD TOUR Director Disch further announced that he is confused on the various pipelines being installed at San Bernardino Valley Municipal Water District and the State and asked if a tour of the pipeline installation could be scheduled with Valley District personnel for Tuesday, October 26 at 2 P. M. The Board then authorized the General Manager to arrange such a meeting if possible. ADJOURNMENT With no further business to come before the Board, the President adjourned the meeting at 10:40 P. M. HAROLD G. RICKERT, Secretary Board of Directors Approved 0.~. ~, President 10/12/1971