HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/26/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT
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REGULAR MEETING OCTOBER 26, 1971
Call TO ORDER The meeting was called to Order at 7:30 P. M.
and bid presentation time was declared closed.
PLEDGE OF All those present joined in the Pledge of
ALLEGIANCE Allegiance to the Flag of the United States
of America
ROLL CALL Directors Present: Disch, Forrest, Littleton,
Stallwood and Wall
Directors Absent: None
Others Present: General Mgr-Secretary Rickert;
Asst Mgr-Engineer Garcia; Auditor-Treasurer
Hendricks; Recording Secretary Kinzer;
Attorney Robert Farrelt, Joseph A. Rowe,
Consulting Engineer, Les Lacy, District
Employee, Bill Clark of Eastside Baptist
Church and Bidders Ford, Riverside Tractors
and Eagle Tractors of Riverside
MINUTES There being no additions or corrections to
the Minutes of the Regular Meeting of
October 12, 1971, motion was made by
MOTION Director Forrest, duly seconded by Director
Littleton and carried unanimously, to approve
the Minutes of October 12 as submitted.
BID OPENING The Secretary opened and read the two bid
BACKHOE FOR proposals for the furnishing of a new Backhoe-
DISTRICT Loader. Both bid proposals were accompanied
by a required ten percent bid bond and
cashier's check. The bids were as follows:
Riverside Tractors Inc. (Ford) $11,445.00
Eagle Tractor Inc. (Case) $11,974.50
Engineer's Estimate $15,000
The total price submitted for each firm
included Sales Tax and Trade-In of a
1954 Ford Skip Loader. The District is
keeping existing Backhoe.
MOTION Upon motion by D-rector Littleton, duly
seconded by Director Disch and carried unani-
mously, the bid proposals were turned over
to the Engineer for checking and recommendation.
MOTION Upon motion by Director Littleton, duly
AWARDING BID seconded by Director Forrest and carried
FOR BACKHOE unanimously, to accept the recommendation
of Engineer Garcia and award the bid for a
Diesel Backhoe to the low bidder of Riverside
Tractors Inc., and keep the other bid until
Contract signed by Rip, deTractors Inc.
EASTSIDE BAPTIST Bill Clark, Assistant Pastor of the Eastside
CHURCH, PACIFIC ST, Baptist Church, 27216 Pacific Avenue, was
REQ EXTENSION OF TIME present to request an extension of time to
TO CONNECT TO SEWER connect to public sewer. The Secretary read
a letter from Mr. Clark, dated October 25,
1971, in which he stated the Eastside Baptist
Church was still having financial difficulties.
On February 8 and June 28 of this year, the
Board had granted 90-days extension to
connect to the sewer.
10/26/1971
October 26, 1971 ~
MOTION Upon motion by Director Forrest, duly seconded
EASTSIDE BAPTIST by Director Stall~ood and carried unanimously,
CHURCH to authorize another 90-day extension for
connecting to public sewer, of the Eastside
Baptist Church from October 26, 1971.
EXTENSION OF TIME The Secretary requested an extension to
BID OPENING, SEWER November 22, 1971, for Bid Opening of the
LINE IN PALM AVE, installation of a sewer collection line in
HIGHLAND AVE. TO Palm Avenue, Highland Avenue to Atlantic
ATLANTIC Avenue, Job S-818, and also an extension to
AND SEWER LINE November 22 for the Bid Opening of a sewer
IN FISHER ST AT line extension in Fisher Street at Church
CHURCH STREET Street. He stated there were approximately
twelve homeowners on the west side of Palm
Avenue outside the District boundaries and
requested authorization for Staff to contact
the individual owners with regard to annex-
ation on to the proposed sewer line and to
state the sewer street laterals would be
installed under the contract with the main
sewer line construction to their property
line if they requested and signed for
annexation prior to the instalation of the
sewer main installation.
MOTION Upon motion by Director Stallwood, duly
BID OPENING DATE seconded by Director Forrest and carried
& unanimously, authorization was granted for
REQUESTING HOMEOWNERS the extension of time to November for the
WEST SIDE PALM TO calling of and bid openings on the sewer
CONNECTO TO SEWER lines in Palm, Highland and Atlantic Avenues
and sewer line extension in Fisher Street at
Church Street. Staff was authorized to send
a letter to each property Owner indicating
District's willingness to in,tail street
lateral to their front property lin~if they
proceeded with signing requests for annex=
ation prior to the construction of the sewer
main in Palm Avenue between Atlantic Avenue
and Highland Avenue.
CORRESPONDENCE
SENATOR DILLS A copy of a notice from Senator Ralph C.
NOTING SYMPOSIUM Dills noting a three-day symposium at Anaheim
AT ANAHEIM Convention Center was mailed to each Director.
DECEMBER 8 The Secretary stated it was December 8
throuth 10 and covered World Agriculture,
Earth Resources and Ecology in the 70's.
Preregistration fee is $75.00. Director
Littleton stated he thought this sympesium
would be knowledgeable for the District. The
Secretary stated the course would cover a
ten-year forecast.
MOTION Upon motion by Director Forrest, duly seconded
by Director Littleton and carried unanimously,
any Member of Staff the Manager designates
or Board Member that can attend, is authorized
to do so at District expense.
CALIFORNIA SPECIAL The Secretary presented a Membership Certificate
DIST MEMBERSHIP for 1971 from the California Special Districts
CERTIFICATE Association.
MOTION Upon motion by Director Littleton, duly
seconded by Director Disch and carried
unanimously, Staff was authorized to have
the CSDA Membership Certificate framed and
displayed in the Board Room.
10/26/71
185~ october 26,
1971
CITY PLANNING The General Manager stated he previously had
NOTICE OF PROPOSED requested the City Planning Department to send
TOWNHOUSE ON LYNWOOD the District all notifications of zone changes
DR, HIGH DENSITY and proposed developments in this area. Jack
TYPE DEVELOPMENT Reilly, Planning Director of the City, senat a
letter dated October 19, notifying the District
of a proposed Lynwood Drive Townhouse on the
east side of Sterling Avenue. A copy was
sent to Board Members. Engineer Rowe said
the District has a water line on both sides
of this development and this particular
development would not present a problem for
the District to serve water. In Mr. Reilly's
letter, he asked if the Board wished to
comment on high'~density developments with
regard to serving water and sewer. The
General Manager recommended having the
Consulting Engineer review and comment for
answering to City Planning Department with
regard to problems such zone changes could
have in some areas where the design of water
and sewer has been for R-1 development.
MOTION After considerable discussion, Director
HIGH DENSITY Littleton moved, duly seconded by Director
DEVELOPMENTS Stallwood and carried unanimously, that
Staff direct a letter to the Planning
Department of the City, stating the avail-
ability of water service to the referenced
proposed Lynwood Townhouse Development and
state additional studies will be made on the
high density type developments after Board
Meeting November 22 and the results of the
studies will be submitted to the City at
that time.
MANAGER'S REPORT
CALL BIDS FOR The General Manager stated the specifications,
DRILLING WELLS authorized by previous Board action for
PLANTS llA & 28A drilling wells prepared by CM Engineering
Associates, Joseph A. Rowe, are finished and
he requested authorization to call for and
open bids on November 22, 1971, for Well
llA and Well 28A. This to be paid from
proceeds of Division III $800,000 Water
Revenue Bonds.
MOTION Upon motion by Director Disch, duly seconded
by Director Forrest and carried unanimously,
to authorize the Consulting Engineer, Joseph
A. Rowe of CM Engineering for the calling
and opening of bids on November 22, 1971
for the drilling of Wells llA and 28A.
RESOLUTION 1477 The Secretary presented REsolution No. 1477
ACCEPTING PIPELINE requesting acceptance of Conveyance of
EASEMENT, TRACT 8020 Pipeline Easement of Lester Diversified Inc,
LESTER DIVERSIFIED in Tract 8020. He stated this was a second
half of an easement the District previously
obtained and pointed out the area on a map
he displayed. The General Manager recommended
approval of accepting the Pipeline Easement.
MOTION Upon motion by Director Stallwood, duly
seconded by Director Littleton and carried
unanimously, Resolution No. 1477 was adopted.
UPPER SANTA ANA The Secretary read a notice of General
RIVER WATER COORD Meeting of the Upper Santa Ana River Water
COUNCIL MTG NOV. 8 Coordinating Council scheduled for November 8
ORANGE SHOW CAFETERIA at 10 A. M. at the Orange Show Cafeteria.
Art Sidler of the SB County Flood Control
District will be luncheon speaker.
10/26/71
October 26, 1971
MOTION Upon motion by Director Littleton, duly seconded
by Director Forrest and carried unanimously,
anyMember of the Board or Staff that can attend
the Water Coordinating Council Meeting is
authorized to do so at District expense.
CITY OF SB NOTICE The Secretary presented three Notices of Proposed
OF PROPOSED CHANGE Change of Zones from the City of San Bernardino.
OF ZONE Two notices were not within the District. The
one within the District is for the construction
of a 70-Unit Condominium Type Housing
Development located at the southeast corner
of Lynwood Drive and Ironwood Road.
MOTION Upon motion by Director Forrest, duly seconded
DENSITY TYPE by Director Disch and carried unanimously,
DEVELOPMENTS Staff was authorized to prepare a letter of
policy for water service to City Planing
Department for proposed density type developments.
ROWE'S REPORT, Joseph A. Rowe, Consulting Engineer, with CM
PRESENT & FUTURE Engineering Associates, had previously presented
WATER PRODUCTION, each Director a copy of his Report On Present
SOURCE OF SUPPLY And Future Water Production, Source of Supply,
DATED SEPT. 1971 Transmission And Storage Facilities, Togehter
With Anticipated Water Demands for the District,
dated September 1971. He read and commented on
the conclusions and his "Recommendations" were:
1. The general plan for water production and
source of supply, transmission and distribution
storage of water in District's Service Area as
developed and presented herein be approved and
adopted.
2. All water rights and rights to water in
District's Service Area be preserved.
3. Wells llA and 28A immediately be drilled,
developed and evaluated for use in the Lower
System. (This has been authorized).
4. The proposed 16-inch main in Sixth Street,
the 14-inch main in Tippecanoe, the 12-inch main
in Ninth Street and the 20-inch main in Del Rosa
between Court and Sixth Street be installed
under high priority.
5. The proposed Del Rosa West Well be drilled
in the near future together with installing
the 16-inch main in Fairfax and Date Street.
6. The proposed transmission main in Base Line
Street to Weaver and to the proposed East High-
lands Reservoir be constructed at an early date.
(This has been authorized).
7. Sites for proposed production, source of
supply, distribution reservoirs and water treat-
ment facilities be given close review for future
acquisition of sufficient land at proper elevation
to accommodate the facilities.
8. Construction of future production, trans-
mission and storage facilities should be coordinated
to meet system demands or as circumstances warrant.
9. Discussions be held with San Bernardino Valley
Municipal Water District to determine details as
to future deliveries of imported water and to
work out a plan for receiving same into the
District's System.
10. A fiscal plan be developed immediately for
financing proposed special facilities such as:
production, source of supply, transmission,
10/26/71
' ~85~ October 26, 1971
ROWE'S REPORT STORAGE AND Treatment plants set forth in
the general plan presented herein.
After a final question and answer period,
the President and Board Members thanked Mr.
Rowe for his efforts expended in the studies
and investigations of this report.
MOTION Upon motion by Director Disch, duly seconded
by Director Littleton and carried unanimously,
the report on Present And Future Water
Production, Source of Supply, Transmission
and Storage Facilities, Together With
Anticipated Water Demands for the District,
dated September 1971, be accepted as prepared
by CM Engineering Associates under the auspicies
of Joseph A~ Rowe, and made a part of the
District's permanent file.
TOUR OF SBVMWD The General Manager had mailed each Director
PIPELINES a letter indicating the San Bernardino Valley
Municipal Water District set October 28 for
the Directors to tour their pipelines. It
was the general feeling of the Board to cancel
the October 28 tour and ask that a tour be
scheduled for November 16 at 2 P. M. at
the SBVMWD Office. The General Manager
stated he would contact Jack Beaver for
this date.
WATER COMM REPORT The General Manager stated a Water Committee
W. R. BUSTER, WARE- Meeting was called on October 21 for discussin~
HOUSE DEV, 3RD & water service to the W. R. Buster Warehouse
5TH STREETS Development at Third and Fifth Streets at
Palm Avenue. He said the Committee recommended
starting construction on water main in Fifth
Street. Engineers Garcia and Rowe drew
diagrams on the board of the area of Palm
Avenue and Third Streets where District
Plants 40 and 40A are located and indicated
the section of main would be a portion of
transmission main as proposed under the
1966 Water Revenue Bond issue. The General
Manager recommended the installation.
MOTION After considerable discussion, Director Forrest
motioned, duly seconded by Director Disch and
carried unanimously to accept recommendation
of Committee and start installation of First
Phase of Fifth and Palm Streets water trans-
mission line.
SEWER COMMITTEE REPORT The General Manager stated there were no
W. R. BUSTER WAREHOUSE Directors of the Sewer Committee present at
3RD & 5TH STREETS a meeting called for October 21. He stated
AT PALM AVE. Mr. Buster could connect to sewer line the
District proposes. The District could
indicate there would be a sewer collection
line within two years to the San Bernardino
County Building Department and Health Dept,
and help secure for Mr. Buster, a temporary
cesspool system, built to the San Bernardino
County specifications, to be abandoned at
time public sewers are made available. It
was the recommendation of Staff Members
to ask County for such authorization.
MOTION Upon motion by Director Littleton, duly
seconded by Director Forrest and carried
unanimously, to take Staff recommendation to
notify Mr. Buster that the District is proposing
a public sewer within the area within the
next two years of which he could connect his
proposed building, and that the County would
be contacted and the District would help
obtain a permit for temporary cesspool,
until the public sewer is built.
10/26/1971
October 26, 1971
REPORT ON PROPERTY The General Manager stated he had contact~'~
BEHIND DISTRICT the Johnsons regarding property they own
OWNED BY JOHNSON behind the District yards. Milton Johnson
OF HOME LUMBER said his father was asking $9,500. He indicated
they would be willing to have a realtor appraise
the land to save the cost of paying for a licensed
land appraisor report.
MOTION Upon motion by Director Littleton, duly seconded
by Director Forrest and carried unanimously, the
General Manager was authorized to mek the
Johnson's an officer of $8,500 for the property
with escrow costs to be paid under the usual
buyer and seller charges.
UNFINISHED BUSINESS
ORDINANCE NO. 288 The General Manager presented Ordinance No. 288
CROSS CONNECTIONS prepared per previous Board request, by Legal
(AMENDING PORTIONS Counsel and Staff Members. This is a District
OF DIST ORD. 4) Ordinance covering Cross-Connection protection
and it amends several sections of District's
Ordinance 4 which was considered to be outdated.
Attorney Farrell stated it incorporates sections
of the California Administrative Code Title 17
and any amendments thereto from time to time.
MOTION Upon motion by Director Stallwood, duly seconded
by Director Forrest and carried unanimously,
to adopt OrdiBance No. 288, by the following
Roll Call Vote:
ROLL CALL VOTE Ayes, Directors: Disch, Forrest, Littleton,
Stallwood and Wall
Noes, Directors: None
Absent Directors: None
RAMFAC CONTRACT Attorney Robert Farrell brought up for discussion,
& BONDING CO, the subject of the Ramfac Inc. Sewer Contract.
PALM AVENUE AND He stated the National Indemnity Company requests
ATLANTIC SEWER the District pay the balance of retainer monies
CONTRACT in the amount of $695.41, plus $500 and they
would forego any additional claim and give the
District complete clearance. Attorney Farrell
pointed out that court costs could be far in
excess of the $500 if the matter were to go to
trial, and recommended paying the Surety Bonding
Company.
MOTION Upon motion by Director Forrest, duly seconded
by Director Stallwood and carried unanimously,
authorization was granted to pay request of
$695.41 as the balance of retainer, plus $500
liquidated damages to National Indemnity Co,
with total amount to be submitted through
correspondence by Legal Counsel.
SEWER NEC~DTIATIONS EAch Director had previously received a copy of
JT POWERS AGREEMENT a Memorandum of a joint meeting of the Staffs of
OCTOBER 15, 1971 the City of San Bernardino and District, pre-
MEETING MEMORANDUM pared by Kenneth Patterson of Eadie and Payne.
Mr. Patterson is one of the District's Sewer
Negotiating Committee and an attendee at the
Sewer Committee Meeting with the City. A
general discussion was held regarding the
Memorandum. A majority of the Negotiating Com-
mittee took acception to the statement in the
Memorandum relating to Page 3 Item 6A, and felt
that the explanation should be broadened in the
last line to the extent that, - - "in accordance
with the demands each entity imposes upon the
system, that the City's System flow also include
those agencies under contract for sewer service,
other than the District". The General Manager
was directed to draft a letter to Kenneth
Patterson statinq their non-concurrence with the
Item 6A of the Memorandum with a copy mailed to
the City's Negotiating Committee.
10/26/71
October 26, 1971
N~USINESS~
RESOLUTION 1476 The Secretary presented Resolution No. 1476 re-
GRANT OF LIEN, questing Acceptance of Grant of Lien Effecting
SANDEN, SANTA ANA Real Property of Charles and Marily Sanden,
CANYON ROAD Santa Ana Canyon Road, East Highlands, for
water main extension.
MOTION Upon motion by Director Forrest, duly seconded
by Director Stallwood and carried unanimously,
Resolution No. 1476 was adopted.
SEWER MAIN & LATERAL The General Manager indicated that the District
LOCATOR FOR DIST Engineer would explain kis request for a sewer
main and lateral Locator which would cost
approximately $600 and is not a budget item.
The Engineer stated the Locator was a new device
on the market that would locate sewer mains and
laterals on a horizontal or vertical plain and
also would locate water mains. He stated the
Staff recommended purchasing the Locator
from sewer funds.
MOTION Upon motion by Director Forrest, duly seconded
by Director Littleton and carried unanimously,
Staff was authorized to purchase the Locator.
HIRING EMPLOYEES The General Manager stated he was going to
UNDER FEDERAL present the subject of hiring employees from
EMERGENCY EMPLOY- the Federal Emergency Employment Act of 1971
MENT ACT where salary was 90% Federal Funded and 10%
District funded, but that the hiring time
was declared closed before this Board Meeting.
No further action taken.
TRADE DENNISON The Auditor was called upon to explain the need
COPIER FOR XEROX to trade the District's Dennison Copier in
COPIER exchange for a Xerox Copier. He stated the
charge on rental and maintenance of the Xerox
would be approximately $100 per month and
Staff recommended Xerox Copier.
MOTION Upon motion by Director Stallwood, duly seconded
by Director Forrest and carried unanimously,
Staff was authorized to rent a Xerox Copier.
FINANCIAL REPORTS
AUDITOR-TREASURER~ The Auditor gave a copy of the Financial Report
for the Water and Sewer Divisions for August 1971
to each Board Member. He stated the District
was in line with the budget.
APPROVAL OF The following warrants were submitted to the
WARRANTS Directors for approval:
Water Division
#8197 #8331 (General) $118,291.89
#4911 #4981 (Payroll) $17,056.89 $195,461.74
MOTION Upon motion by Director Forrest, duly seconded by
Director Disch and carried unanimously, the
warrants were approved as submitted.
ANNOUNCEMENTS
LAFC NOTICE OF The Secretary presented the Local Agency Form-
HEARING, NO. 1059, ation Committee's Notice of Hearing No. 1059,
ANNEXATION TO City of San Bernardino Annexation, south of
CITY Highland and east of Central Avenues. Engineer-
ing had prepared a plat of the area being annexed
to the City and the General Manager displayed a
map for the Directors. This was information
only with no action necessary or taken.
10/26/71
October 26, 1971
LAFC NOTICE OF The Secretary presented LAFC's Notice of
HEARING, NO. 1044 Hearing No. 1044 scheduled for October 27, on
ANNEXATION TO annexation to the City of San bernardino, east
CITY EAST OF PALM, of Palm Avenue, North of Atlantic Avenue. He
NORTH OF ATLANTIC stated this was a proposed Mobile Home Park,
and displayed a map of the area being annexed.
This was information only with no action
taken.
WATER PRICING MEETING Attorney Farrell brought the Board up to date
WITH SBVMWD ATTY on the San Bernardino Valley Municipal Districts
MC DONOUGH - PUMP meeting with Attorney Martin Mc Donough and
TAX BILL Legal CCounsels of various water agencies
within the boundaries of San Bernardino Valley.
The Pump Tax was brought out with reference to
exporters and exemptions of same. A study is
to be prepared on the ad valorum tax and pump
taxes. Surface water was to be exempted on
taxes. There were no decisions made at this
meeting. Attorney Farrell stated Attorney
Mc Donough will have a meeting with exporters
on November 4. He stated he would send all
this information to Attorney Denslow Green. No
action was necessary or taken.
EMPLOYEE SICK Director Forrest stated that the County had
LEAVE PROGRAM revised their Employee Sick Leave Program
and general discussion ensued with Director
MOTION Forrest motioning, duly seconded by Director
Disch and carried unanimously, to authorize
Staff to check details of County's revised
Sick Leave Program and bring study and
recommendation to the Board.
LES LACY, DISTRICT President Wall noted that the District's
EMPLOYEE Mechanic, Les Lacy had attended tonight's
meeting and thanked him for attending.
ADJOURNMENT There being no further business to come before
the Board, adjournment motion was made by
Director Stallwood, duly seconded by Director
Forrest and carried at 10:25 P. M.
Harold G. Rickert, Secretary
Board of Directors
Approved
O. A. Wall, President
10/26/1971