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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/22/1971 EAST $.~1 BEt:LNARDINO COUNTY WATER DISTRTCT REGULAR MEET'rNG NOVEM~BER 22 , 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and bid presentation time was declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Consulting Engineer Joseph A. Rowe, Arty R. Farrell, General Contractors for Roscoe Moss and Tennison Cesspool Co., and Representative Darrel Esparcia for Pacific Clay Products MINUTES In the Minutes of November 8, 1971 Page 1, Director Disch asked if the motion regarding meeting with San Bernardino Mayor Holcomb was intended'~ to read, "Council Meeting" instead of "Legislative" meeting. Discussion ensued. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, to change "Legislative" to "Council" meeting, and to approve the November 8 Minutes as submitted, with this change. BID OPENING - SEWER LINE IN PALM The Secretary opened and read the bid proposals AVE, AND SEWER for the installation of a sewer line in Palm EXTENSION IN FISHER Avenue, Highland Avenue to Atlantic Avenue ST. AT CHURCH ST. and Sewer Extension in Fisher Street at JOB S-818 Church Street. The two bid proposals were accompanied by the required ten percent bid bond, but Tennison Cesspool and Septic Tank bid bond was unsigned by the Principal and was turned over to Legal Counsel who declared the bid as not complying with District Speci- fications, and recommended it be rejected. A. S. Peich $27,000 Engineer's Estimate $28,000 MOTION Upon motion by Director Stallwood, duly REJECTING BID seconded by Director Forrest and carried unani- mously, to accept recommendation by Legal Counsel and reject entire bid of Tennison Cesspool and Septic Tank Service due to bid bond being unsigned by the Principal of the Company, on the installation of sewer lines in Palm Avenue and Sewer Line Extension in Fisher Street. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the bid proposal was turned over to the Engineers for checking and recommendation. ENGINEER'S Consulting Engineer Rowe reporte~ that the RECOMMENDATION A.S. Peich bid was correct and in order, JOB S-818 and recommended acceptance of Contractor Peick's bid subject to approval of Legal Counsel. The General Manaaer stated tkat 1 11/22/71 Bu±lder C. M. Melor±oh has houses completed and would l±ke sewer l±ne to h±s parcel and recommended hav£nq C. M. Enqineer's contact A. S. Peich to start with Fisher Street construction as soon as possible. MOTION Upon motion by Director Disch, duly seconded AWARDING CONTRACT by Director Stallwood and carried unanimously, JOB S-818 to award the Contract to A. S. Peich Con- tractor, subject to approval of Legal Counsel and request CM Engineering to contact Peich to start with the Fisher Street construction first, in the sewer line in Palm Avenue and Sewer Extension in Fisher Street at Church Street. Job S-818 BID OPENING - WATER MAIN IN FIFTH The Secretary opened and read bid proposals ST. BETWEEN PALM AVE. for the installation of water main within & POINT 425 FT Fifth Street between Palm Avenue and point WESTERLY - JOB W-825 approximately 425 feet westerly. All bid proposals were accompanied by the required ten percent bid bond. Bids were as follows: Coughlin Company $3,099.20 El-Co Contractors 2,090.00 Regal Construction 2,480.00 Witon Construction Co. 3,644.40 Engineer's Estimate $2,950.00 MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, the bid proposals were turned over to the Engineers for checking and recommendation. ENGINEER'S RECOMMEND- After thoroughly checking each proposal, ATION Engineer Garcia reported all the above bids AWARDING CONTRACT were found to be in order and correct, and recommended the acceptance of the low bid of El-Co Contractors in the amount of $2090.00 subject to approval of Legal Counsel, and holding next two low bids until Contract signed. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, to award the Contract for Job W-825 to E1-CO Contractors on their low bid of $2,090.00, subject to approval of Legal Counsel and holding next two low bids until Contract is signed. BID OPENING - DRILLING OF TWO The Secretary opened and read the bid WATER WELLS AT proposals for the drilling, casing, developing PLANT llA & and test pumping two water wells at Plants PLANT 28A llA and 28A. All bid proposals were accomp- JOB W-824 anied by the required ten percent bid bond. Bids were as follows: Base Bid of 600 Ft Depth Mc Calla Bros. $68,252.00 Roscoe Moss Co. $66,302.00 Water Well Supply $76,256.00 Engineer's Estimate $75,000 Base Bid 600 Feet $91,000 Camparison Bid 800 Feet The General Manager recommended turning over the bid proposals to Engineers for checking and recommendation. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the bids were turned over to Engineers for checking and recommendation. 2 11/22/71 866 ENGINEERS RECOMMEND- Engineer Rowe reported that all bid proposals ATION CONTRACT¢ W~ATER were ckecked and were all matke~at~c~ll~ correct. WELLS PLANTS llA & 28A He stated the Comparison Bid if wells were to be at the 800 foot depth would be: Mc Calla $84,892.00; Roscoe Moss Co. $82,506.00; and Water Well Supply, $92,656.00. He recommended awarding Contract to low bidder, Roscoe Moss Company on their bid of $66,302.00 subject to approval of Legal Counsel and holding next low bid until Contract signed. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, to award the Contract for drilling of two water Wells at Plants llA and 28A to low bidder, Roscoe Moss Company in the amount of $66,302.00 base bid of 600 foot depth. CORRESPONDENCE ATTY DAHL'S INVOICE Copies of Attorney Green's letter to Milford AS ARBITRATOR IN Dahl dated November 9, 1971 and Attorney DISTRICT VS CITY Dahl's, Rutan and Tucker invoice dated OF SAN BERNARDINO November 5, 1971, had been mailed to each JT POWERS AGREEMENT Director. The Invoice noted $351.00 payable to SEWER his office as arbitrator in the District versus City of San Bernardino, September 1, 1970 through December 2, 1970, including initial review of Joint Powers Agreement and amendments thereto. (Sewer, 1957). MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Staff was authorized to pay the requested fee to Attorney Milford Dahl of the Law Office of Rutan and Tucker, in reference to arbitration between District and City of San Bernardino, Sewer Joint Powers Agreement. LAND EXCHANGE The Secretary summarized a letter from the U. S. FOREST SERVICE United States Department of Agriculture, Forest PLANT 37, EASEMENT Service dated November 11, 1971. He stated DEED The District presently has a Land Use Permit on the four to five acres at Plant 37, Sterling and Footkill. The District pays $600 a year rental. The property has been up for exchange with the City of San Bernardino for park purposes, and the Forest Service made the City aware that the District has the Permit. The letter asks if the District would prepare an Easement Deed and the General Manager recommended complying with request and returning to the Forest Service so they can have City execute. The deadline for receipt of document is December 31, 1971. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, to authorize the General Manager and Legal Counsel to prepare an Easement Deed covering the area at Plant 37 and present to Forest Service before the deadline date of December 31,1971. MANAGERS REPORT DISCUSSION APT A copy of the General Manager's letter COMPLEX DEV. BETWEEN dated November 19, 1971 to Attorney Robert FIFTH & SIXTH STREETS Farrell covering Apartment Complex Development U. S. GOVERNMENT Between Fifth and Sixth Streets, West of CONTRACT Victoria, United States Government Contract, had been mailed to each Director. Legal Counsel stated it may be a problem in that the area is not within District boundaries but the Joint Powers Agreement states it is the area for the District to serve. He stated he would obtain the Sewer Agreement between Norton Air Force Base and the City of San Bernardino as more factors are needed and he will report to Board at their next meeting. 3 11/22/71 MOT~ON Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, to authorize Staff and Legal Counsel to make all necessary studies and acquire all necessary documents regarding Air Force building development and Legal Counsel authorized to direct letter to City to obtain copy of the agreement for himself and District files. IDA CONTRA COSTA Correspondence received from Irrigation CWD - DIRECTORSHIP Districts Association Contra Costa County Water District dated November 16 and 19, 1971 had been sent to each Director. This was covering ten members on the Board of Directors for County Water District Section of IDA. They asked if a nominee could be provided them before the IDA Fall Conference of November 29. Director Disch asked if any Member of the Board would care to represent this District. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, to nominate Director Norman Forrest as a delegate to the County Water District Section of the IDA, as one of the ten allowed, and authorization given to contact Legal Counsel if required. The General Manager was auth- orized to direct a letter stating District desires. PURCHASES FROM The Secretary presented a letter dated COUNTY WAREHOUSE November 18, 1971 from the County of San Bernardino wherein they stated the District could purchase from their County Warehouse. The Auditor stated the County stores are available to the District at a reduced price from the items such as stationery the District now buys. He said it involved a small deposit covering a revolving fund with tke County and it would be considerable savings on all purchases. MOTION Upon motion by Director Forrest, duly seconded by Director Staltwood and carried unanimously, Staff was authorized to place deposit with the County in the necessary amount to cover a revolving account to purchase supplies through the County Warehouse. JOINT POWERS SEWER Chairman Wall had received a letter dated NEGOTIATION COMMITTEE November 18, 1971 from City Administrator CITY OF SB VS DISTRICT Marshall W. Julian and brought this up for discussion. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Staff was directed to prepare a letter from O. A. Wall to Mayor Holcomb acknowledging his letter and state Directors concur with him that the final decision shall rest in hand of legislative bodies. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, Consulting Engineer Joseph Rowe was authorized to contact City of San Bernardino Adminis- trator Julian to set meeting with Purdy Hicks and the General Manager was directed to draft letter to Mr. Rowe with copies to Mr. Julian and Mr. Hicks of the City, requesting Mr. Rowe to meet with them to discuss the problem of measuring and/or computing sewer flows. 4 11/22/71 REPORT ON LEWIS The General Manager stated Attorney Lewis REID COORDINATOR Reid met with him, Joe Rowe and Howard OF FEDERAL GRANTS Hendricks at the District Office to discuss MTG AT DISTRICT Federal Grants. The Auditor stated they had supplied Mr. Reid with data and that Mr. Rowe will send additional information to him. Mr. Rowe stated he was drafting information for Mr. Reid and will go over the report with Mr. Rickert and Howard Hendricks before mailing. This was presented for information only. RECEIPT OF REVENUE The General Manager stated that he and the BOND MONIES, DIV III Auditor had received the Bond Money from $800,000 the Division III, $800,000 from Dean Witter and Stone & Youngberg of Los Angeles on November 12, 1971. This was for information only with no action necessary or taken. TOUR OF STATE WATER Director Disch was called upon to report PROJECT BY SBVMWD on the tour of State Water Project and San Bernardino Valley Municipal Water District pipelines. He stated he and Directors Stallwood and Littleton and Engineer Garcia was guided on the tour November 16 by Tom Chandler. Director Disch said he was quite impressed and more enlightened since he saw the Devil's Canyon power plant. This was information only. FINAL RESOLUTION 1498 Final Resolution No. 1498 was presented for ANNEXATION TO DISTRICT annexation to District of 1971-10, Aline C. OF 1971-10, ALINE Pound, 26793 Cypress Street, Highland for POUND sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1498 was adopted. FINAL RESOLUTION 1499 Final Resolution No. 1499 was presented ANNEXATION TO DISTRICT for annexation to District of 1971-12, 1971-12, OBST Fern E. Obst, 6909 Tippecanoe, San Bernardino for sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1499 was adopted. DISCUSSION OF The General Manager presented the employee's SALARY FREEZE salary increases for discussion. He read excerpts from the November 15 Wall Street Journal and the Kipplinger Letter of November 19 regarding salary raises. Legal Counsel stated the pay increases would be in accordance with the law if they were effective as of November 13, 1971 rather than effective to the employees aniversary date. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, to approve the following step raises, effective November 13, 1971: ROBERT BAIRD Utility Crewman II 26B to 26C $3.07 Hr. $534 Mo. JEAN HEMS Steno-Utility Clerk 26B to 26C $3.07 Hr.$534. Mo. TONY LUJAN Utility Crewman II 26B to 26C $3.07 Hr. $534 Mo. RONALD SEVERSON Welder 30A to 30B $3.56 Er. $619. Montk 5 11/22/71 RESOLUTION 1500 Attorney Robert Farrell had prepared EXCLUDE DISTRICT Resolution No. 1500, Authorizing and Directing FROM LAW SUIT OF the Execution of Election to be Excluded in NORTHERN DIST OF Connection with Litigation Entitled Metro- ALABAMA - RE: politan Government of Nashville and Davidson CAST IRON PIPE County Vs American Cast Iron Pipe Pending In Northern District of Alabama. Mr. Farrell stated although the District does not use cast iron pipe, there was the possibility of being included in the law suit therefore recommended adopting Resolution No. 1500 stating desire to be excluded from the lawsuit above mentioned. MOTION Upon motion by Director Littleton duly seconded by Director Disch and carried unani- mously, Resolution No. 1500 was adopted by the following Roll Call Vote: ROLL CALL VOTE Ayes, Directors: Disch, Forrest, Littleton, Stallwood and Wall Noes, Directors: None Absent Directors: None PUBLIC UTILITIES The Secretary presented Notice before the APP. 52987 Public Utilities Commission regarding Southern CALIF. EDISON California Edison Company order to adopt a INCREASE Fuel Cost Adjustment Provision to customers utilizing electricity. This is Application No. 52987 filed November 5, 1971. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, move we oppose any rate increase and authorize Legal Counsel to draft resolution of opposition. FINANCIAL REPORT AUDITOR-TREASURER Auditor Hendricks gave each Director the Financial Report for October 1971 for the Water and Sewer Division. This was inform- ation only. APPROVAL OF The following Warrants for the Water Division WARRANTS were presented for the Directors to read: #8332 - #8449 (General) $967,322.94 ~4982 - #5049 (Payroll) $16,529.40 $983,852.34 MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the warrants were approved as submitted. POSITION REPORT Director Disch motioned, duly seconded by CLARIFICATION Director Forrest and carried unanimously, MOTION Staff was authorized to hold up on making JT POWERS a Position Report of the Sewer Committee relating to the Sewer, Joint Powers Agreement until advised to proceed. DIRECTORS LITTLETON The Secretary asked Legal Counsel to speak AND STALLWOOD TAKE on the Director elects of the November 2, 1971 OATH FOR NEW TERM District election, oath taking and he stated the last Friday of the month, noon, November 26, 1971 was time for Directors to take Office. He said the oath could be taken at that time or prior to that time. He could see no reason why this couldn't be done at this meeting. The Oath is taken prior to assuming duties. The Secretary gave the Oath to Director John Littleton and Director Raymond Stallwood for another four year term. He stated, in accordance with the law, the Organizational Meeting shall take place at the first regular meeting after Directors assume duties wkich would be December 13, 1971. 6 11/22/71 OVERHEAD VISUAL There was general discussion held in PROJECTOR obtaining an overhead visual projector for District use and for use in the Board Room. The General Manager recommended purchase of same with screen for visual presentation at Board Meetings. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to purchase an overhead visual projector and screen for District use. ADJOURNMENT There being no further business to come before the Board, adjournment was declared at 10:00 P. M. Harold G. Rickert, Secretary Board of Directors Approved: O. A. Wall/, President 7 11/22/71