Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet - EVWD Board of Directors - 09/13/2011
3654 HIGHLAND AVE., SUITE #30, HIGHLAND, CA BOARD MEETING September 13 ), 20111 100 RM. AC,rFNDA - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - f,i I Ile 11'e In order to comply with legal requirements for posting of agenda, only those items f d with t District Secretary by 12:00 pm. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors"'. ----------------------- ------ CALL TO ORDER PLEDGE 01" ALLEGIANCE ---------------------------------------- PUBLIC COMMENTS - At this tinle, members of the public may address the Board of Directors on matters within its jarisdict. n, To provide comments on specific agenda items, please complete a speaker's request forni and provide the eon t form to the Board Secretary prior to the board meeting,, 1. Approval of Agenda CONSEN11 CALENDAR - Al otters sted under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board,, the administrative staff, or the public. request specific items to be discussed and/or removes from the Consent Calendar. 2. Accounts Payable Disbursements: Accounts Payable Checks 9 229665 through # 229889 which were distributed during the period of August 16, 2011 through September 5, 2011 in the amount of $1,171,6112..13. Payroll and benefit contributions for the period ended September 5, 2011 and included checks and direct deposits, 'in the amount of $216,300-16. Total Disbursement for the period S1,3 7,912.29 3. General Mai. -alters expenses 4. Director's fees and expenses 5. Resolution 2011.27 — (Resolution for Construction Funding Agreement) A Resolution of East Valley Water Distnet au honzing the District Engineer to sign funding agreement, amendmcnts, and certifications for funding under the Safe Drinking Water State Revolving Fund-, authorizing the District Engineer to approve claims for reimbursement; authorino the District Engineer to executed budget and expenditure summary; authorizing the District Engineer to sign the contractor's release form and die District Engineer to sign the certification of project completion, and dedicating revenues from water rates as the source of revenue to repay said loan', 6. Resolution 2011.26 - (Resolution for Planning Funding Agreement) A Resolution of East Valley Water District authofizing the District Engineer to sign funding agreement,, amendments, and certifications for funding under the Safe Drinking Water State Revolving Fund-, authorizing the District Engineer to approve claims for reimbursement; author g the District Engineer to executed budget and expenditure summary; authorizing the District Engineer to sign the eontractors release; and dedicating revenues from water rates as the source of revenue to repay said loan. T Accept Legislative Committee meeting minutes for June 27, 2011 S. Accept Special Legislative Committee meeting minutes for July 1, 2011 9" Accept Community Affairs Committee mee(ing minutes for May 5, 2011 10. Accept Community Affairs Committee meeting minutes for June 7, 2011 REPORTS 11. General Manager / Staff Reports Committee Reports Legislative (Standing) Community Affairs (Standing) Policy Committee (Standing) Labor Negotiating Committee (Ad-Hoc) Succession Planning Committee (Ad-Hoc) 13. Oral comments from Board of Directors CLOSED SESSION 14. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Goverrunent Code Section 549571 Title: Interim General Manager 15,, CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 549_57.6(a)] District Negotiator.- Labor Negotiating Cornmittee/Interim General Manager Employee Organization. S.&P.E.A. 16. CONFERENCE WITH LEGAL COU-1s4SEL — ANTICIPATED LITIGATION A!�4 Significant exposure to litigation pursuant to t ' jovemment Code Section 54956.9(b) One (1) Potential Case ". -11 ral "! - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - " - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Pursuant to Govemment Code Section 54954.2(a), any request for a disability-related modification or necommodat'on, '-nclud' at I is sought in order to participate 'in the above- t -1 1 ing auxiliary 'ds or sery ecs, that ' agendized public meeting should be directed to the District"s Administrative Manager at (909) 885-4900 at least 72 hours prior to said meeting. Q Staff Re ort Meefing Date.- September 13, 2011 TO* Board of Directors SUBJECT: Disbursements SIJMMARY. Issue Prudent l'isca l. policy and fiscal transparencv *0 41, Recomm end afion — Approve the attached list of accOUnts Payable checks and pax7roll issued Hscal Impact — S L�3871912.29 (bUdgeted expenditUres) Previous Related Action — None BACKGROUND A listing of account-% pavable checks. and the total for payroll and benef� '01 its costs incurred, are submitted to the board of directors for review and approval with each board packet, The attached check register, and the total 1br palyroll cited below, were disbursed during the period ALIgUSt 16, I'M 20 1 t th]OLJ��) h September 5, 2011 - DISC OSSION Accounts payable checks or the period included check numbers 229665 through 229999 for a total of $1,171,612. 13) � The source of Binds for this aniount is as 4`011ows.- Unrestricted Funds $808,396.09 Bond Fitiancing $68,2)21.55 z 102941 State Financinor 994.49 C 4 # Payroll and benefit contributions paid for this period totaled $216,300.16. Total disbursed during the period August 16 to September 5, 2011 is Sl,.387,912.29. lZesnectful1v Submitted, Brian W. Tompkins Chief Financial Officer Approved by,, Robert A. DeLoach Robert A. DeLoach hiterim General Manager L- CD V) LL a� m 3: � >t UJ as , ilf � W U t3} L U c rw v cv p E a a� r D D C 0 U cn C p .. • C) C7 C] C) C] C) 0 C) [7 d C) 1- p C) -- C) C) p C) C7 LO cl C U C] ( C) C) (D (D x � CL C) 0) * ' C) C) C7 'C7 C3 C) r C r- C) w Ct 0 0 0 C] C] d C3 0 C) ,� �� r 0 C] Cl C] C C3 C] 0 Cb cY7 t-- (D L7 O CV Lr) 7- oo r C) r-- C14 'IT N (D EE cv a) q co qq v rn rn CY) cn cn rn LO CIO LO r- 0 m N qq �t C) a C} C7 C) C7 C] CD 0 C) 0 C7 '�T t-- N r CD C] C) cc r-4 p C7 (D r* cn 6 �vr r C31 ry N v r-- r- C) U-) uri cv r- v C) C) u-) C � (0 (0 (0, (CJ Ni r- C6 Sri �'a co oc� cv N r- r- IL6 (b v 6 to' LO to t-= t�- Ci rri �- ui 04 cl, U ? m L) > > > c can c i � U > U > aci Q- U > > ti7 Et coo � co LO cr) rn co cn qq el cn p L. ter- m D a w c� U v z U („} N r r � r (D (%4 OD 00 jr C1 a) 0 CA a E C3 r- Ln w CN C] F-- (D '4f 1`-- co LCD r- Cr7 � (D r�- C4 d'•- - N CN Cri fV v v Go Cci7 M Qt L to N [mil M v 0r v m 0 0 CC Cr U rl- �[ CO L) w z � (" (l) cn � M � '(31 C) Z q C C] N cv cv as cn } ao cn cn L- CD V) LL a� m 3: � >t UJ as , ilf � W U t3} L U c rw v cv p E a a� r D D C 0 U cn C p .. • C) C7 C] C) C] C) 0 C) [7 d C) 1- p C) -- C) C) p C) C7 LO cl C U C] ( C) C) (D (D x � CL C) 0) * ' C) C) C7 'C7 C3 C) r C r- C) _ (D LL] r .�. �L7 r -� [ V -� C] 0 (D r �� N r �� CV ,� �� r r r Q C] .-- Cb cY7 t-- (D L7 O CV Lr) 7- oo r C) r-- CO Q r- OD r e-- r C] to CD co CK) N 4z:) C%l flp r <0 co e7 CD CV ao C7 r- flip N N N C) r- r- r- CK ) CD (Z:) r- co CN C%4 CD C`1 N 00 C) r C) C'7 C31 �' (�! YO O Q YO C Yo U Q YL U YQ YO YO O Q ° 0 Yo Q 1U �z U > > > U ? m L) > > > U > � U > U > aci Q- U > > U > U m D a w U-) U z U („} rn � r (D (%4 � CT) [D C3 r- Ln w CN C] F-- (D '4f 1`-- co LCD r- Cr7 � (D r�- C4 d'•- - N CN Cri fV v v Go Cci7 M Qt L to N [mil M v 0r v cam] � a) s" ► rl- �[ CO L) w z � (" (l) cn � M � '(31 C) Z q C C] N cv cv as cn } ao cn cn U CO 0, Ul J CA co N 00 cW � Cti co J < Iq C1 co C` � C �J c� o C) LLI 0 C) � < it m (V (D CV v " C] " C) C) o U- D Z cV C] cV < �'_ Z Z M Z C7 c `I w U) D w U) "�-� d I ( [r W J U 0 v a) a) 0 U < Z !? J W Z ' d� Q C U ? a C� aaa ¢ E— N z � U) �- w ® cn J U) m — - U) U Ln u, d [� Q a �' < Z `x U c� . C; Q ` t!) _ C1 Cl Cl 70 'Q -j ` N Cl1 CU U w U UC c (, U (U M En � d d � U3 U3 L!) or- � _ r_ d C� [3 _U � � � D _� � W C a) [] C C C) Cpl' C3 Q] U 0 d C] a- od 0 06 cl] cl? m Qy 0 p C) � �` Li) U) (J1 C L CL CC � - N U U ' C� C1 D fl N QJ a) d J 7 v a C ',._ .� J J d 0 a� . 0 Cs m J n `� v {L' < c `t ai aj � U � U � � �- v U 0 0 Z U a_ 2 2 ii U U D (L) U) U) (f) U) U U U C7 (D Ca 0 C) C7 C] C) C] C) 0 C) [7 C] C7 C) 1- p C) -- C) C) p C) C) p C] ( C) C) (D (D r C) 0) * ' C) C) C7 'C7 C3 C) C] C) r- C) _ (D LL] r .�. �L7 r -� [ V -� C] 0 (D r �� N r �� CV ,� �� r r r r r- r C] .-- Cb cY7 t-- (D L7 O CV Lr) 7- oo r C) r-- CO Q r- OD r e-- r C] to CD co CK) N 4z:) C%l flp r <0 co e7 CD CV ao C7 r- flip N N N C) r- r- r- CK ) CD (Z:) r- co CN C%4 CD C`1 N 00 C) r C) YO O Q YO YQ Yo U Q YL Y0 YQ YO YO O Q �eO Yo Q 1U �z U > > > U ? C] > L) > > > U > U > U > U > U > > 7 U } U > > U > U U-) („} (D 4,- T- v- � r (D (%4 [D V) co c) SKr CT) [D C3 r- Ln r r- ao [V r` '� C"7 r- v ►n sD '4f 1`-- co LCD r- Cr7 � (D r�- C4 d'•- CN Cri fV v v Go Cci7 M Qt 0) Cr1 V / v to N [mil M v 0r v cam] � a) s" ► � C4 � cq � m � (" (l) cn � M � '(31 C) ��'} C"7 U N cv cv as N ca N a) ao cn cn '�`� cn N � Cy OD CA co N 00 cW � Cti co C-1 qT N CO OD Iq C1 co C` � C �J c� o C) N a N o C`V a v C] CV C) (V (D CV v " C] " C) C) o N C7 N C] C) cV C] cV OD C) CD N C) r; C) C) Q C7 C3 -- (D Ld7 C) ti 1i! C] 0 o ~ 0 0 C] 0 C) C) C7 C) ` C7 C7 C] N Q r' C) p 0 N p 0 0 0 C7 CD i - 'r Ln i"' Ca C] -- � r 'Cf © C7 CD 0 i (`'? C`1 C7 Ca CC] C7 0 C] Li�7 `- r N r r' r U c/] a) ❑ Ca C]. +� . r (37 I �- E � CD r r C7 C► r- 'CT m +r-- ` r`- CD C7 N N qq I?' N N D C3 r r- r` Q3 0 C) 0 CD (`tl r 00 (D Oa (D r� (D CD N N co co N N OD w co m r N Iq 06 [n 06 *- r Ca C3 ['►- r� ! `- Q7 CD IT qq Li U-) CD (O �y © CD CO CD C] r CO C) r`-- 'f`- (D CD co Cap N Cn qq r r'.. [n? 00 LD f`► Cr7 N L[7 fir} cfi CD (.Q N N co Cfi C3? aD co I� r� .- r �:e0 0 V> > C) Nr 0 L) > N r ch CY) �C0 U> U) 0 CO ch r LC] b" CV Y L) > fw7 (r) CO LC? LC) �- ,� t-- r Li, LO LO LC} r r CL cr LLI `' +�" U) Ol 0 F- C!7 Q a U) U) m Q E Y z LLJ F- C� � m v 0 C- cr V LLJ z 0 U) c Q W /? 0 w 't3 �► C � LL rte+ L) R3 p cc L) a� v N Lt] 0 v CU ja E (D L cm � r as � C] i^ .- C co C) m co r-_ r` 7 Lt�1 r— Nt U!7 C7 LC7 d Pte- 19 N r C77 U -) V N s � � CV cn _ Q C C) CD N C) r; C) C) Q C7 C3 -- (D Ld7 C) ti 1i! C] 0 o ~ 0 0 C] 0 C) C) C7 C) ` C7 C7 C] N Q r' C) p 0 N p 0 0 0 C7 CD i - 'r Ln i"' Ca C] -- � r 'Cf © C7 CD 0 i (`'? C`1 C7 Ca CC] C7 0 C] Li�7 `- r N r r' r U c/] a) ❑ r T- Ci7 w CO r Cy r-- CO s- C] CD CO r- 0 rte- CO v C7 r- 00 r Ca OD Iq CO r C3 (D m (D C] CD 00 CN C) _r co N Q CO r N 0 Rl CL} 0 r- Uj 0 C) 0 Q ]^ z LL J 00 > > Y V 7 �:e0 0 V> > J Nr 0 L) > L,) z z Lil �C0 U> U) '�C0 L) > Y L) > Y0 U> e C..)> CL LLI `' +�" U) �- 0 F- C!7 Q a U) U) Y z LLJ F- C� � ,� LLJ z 0 U) c Q W /? 0 w U [o rL a_ �+ U) U [r < z < U) �{ U) (O c F-- LLJ W < W CY V a C�i [CL L1J Z ►- o (L C7 L) (] Q l� 8 cn . . L i LU C au CU F- `t Cr �,,� Lll CL + z C3 00 w O Q ? c 0000 wQ 3� D c `t c Lr? Ln E �, co e„ 0 z ro �, L� Z ca 2 C1 OL 7 Ci C z Z z � cla Q Cl C1 Cl ., Cl '� 0 � W (� 0 .-. C3 Cl � 7 C1 D -� — -- C -- N `- {1 C1 Cl Cl f -- ci j Q C � C Y C 0 ][ C Q} U) U) aS m U) 0 E C7 U C � 5 5 5 7 v 0 U) U) U) U) C..) � co 06 06 � U) o6 (� � Q�7 Cr <3? �' U� E Cl V1 LO) r © Cl Q 4 } :3 Q cr C] Q7 C C) 0 C Lt`] ' ' [!) to [I7 tw7 Q [l3 Ca lf7 En O m + CU t` } 4U C7 _C C7 L 0 Q) iT �1] fl] 03 Q3 'Q C) JC [� Cl 2 J E Q o f0 _J C C ap ] (R F' Q] E 0 E o T- D C W o _1 m s z �, z -- p} z [� z w w� �. �..6. — m rn m m z.� — m ¢ ,, Cm ¢ Ln � t Ln D ]C CD U) 0 �i d L) U c LU 0 00 0 C] C) CD N C) r; C) C) Q C7 C3 -- (D Ld7 C) ti 1i! C] 0 o ~ 0 0 C] 0 C) C) C7 C) ` C7 C7 C] N Q r' C) p 0 N p 0 0 I1 C7 CD i - 'r Ln i"' Ca C] -- � r 'Cf © C7 CD 0 i (`'? C`1 C7 Ca CC] C7 0 C] Li�7 `- r N r r' r r- r LO ❑ r T- Ci7 w CO r Cy r-- CO s- C] CD CO r- 0 rte- CO v C7 r- 00 r Ca OD Iq CO r C3 (D m (D C] CD 00 CN C) _r co N LO co Iq CO r N 0 Rl 0 r - 0 r- F- 00 > > Y V 7 �:e0 0 V> > Y0 U> Nr 0 L) > Y0 U> Y0 0 0 0 0 0 U> > 7 > > > �C0 U> Y0 L) > '�C0 L) > Y L) > Y0 U> e C..)> N Cr) o CY) rte- C7] aYs c� to ci m N M rn 17 qq L3 o Q Nm CNVa CD C r- (D 0) N v N c, LO tip v p) N v N 0 QD r�- 0) r� C7D ch v ay N c+s C� M Oy} N m m N o N o C) © o 0 0 OD a) tD r4 v CN o (D Ln [] Cl) N v N o C) r N CV) C7 un C? v [7 m C) us r..n tia tiuz r.,v CY) m CF) cap a) a, CF) cn 04 a's a) qq v CV go N CN o N o N a a V— W- T- r7I r- ,---- T-• 1 T- + 1 V- 1 ~ �i r" T- Cn C*4 '� rN &� C aF t"� CWD �"" to + ,[ + i CL � to C4 C4 0 � vq c"`4 �� . 1 0-a ► q 8 04 -4- CM} Vd 13 M <A � C� CA UZ3 >- two r-- W 04 W CNd CA % CA W c l CA tad CD a-- CS CA 04 £A z CO CL w CO LA LL1 0 1Z z � ED LIJ No 0 W fy C�3 eta R E it S r- AS w C V— W- T- r7I r- ,---- T-• 1 T- + 1 V- 1 ~ IV- r" T- Cn C*4 (N rN C aF t"� i say to + ,[ + i CL C%A to C4 C4 04 � vq c"`4 �� . 1 0-a ► q 8 04 -4- CM} Vd 13 M <A � C� CA UZ3 >- two r-- W 04 W CNd CA % CA W c l CA tad CD a-- CS CA 04 £A z CO CL w CO LA LL1 0 1Z z � ED LIJ z � z C > W � z z 0 u z 0 ui I Cut) CO < $ co �7-_ ., . ill "" � i � to < 07 Z- 0 01 OIL �. ia. is , pq s� E �3 ..mod Q, ,, w 01 Q q ' ,� � -j � < V) Cu 10 C > ; M Cu Cam. C3 00 � CA � � C V— W- T- r7I r- ,---- T-• 1 T- + 1 V- 1 ~ IV- r" T- Cn C*4 (N rN C aF t"� i say to + ,[ + i C%A to C4 C4 04 � vq c"`4 �� . 1 0-a ► q 8 04 -4- CM} Vd 13 M <A � C� CA UZ3 >- two r-- W 04 W CNd CA % CA W c l CA tad CD a-- CS CA 04 £A C i say to + ,[ + i C%A to C4 ? CD � - -4- CM} Vd 13 On +� � C� �1 �t au � �7 � �7 � � � 64 t CNA 0 Rai CCU �) Q � 0 0 � 04 ' C'++I Cu t"�I r�€ C� N Q � 04 C � "st 04 u ix V � c W LU lox NO T v T cc u MI 5W i m v - (CN4 N +CN �r 1-- ,,n uj 0 0 w D 0 0 a 0 c 0 6 o to � r- +D tea - "" 4111 L" N ? cm - f- v (D f%- cot U, 0 C:) - Q W 0 i-. N CD (0 CD - At° L lf� 7 C"i (f) � r- CO L Q +� CL M g) j < Of Ce -1 a_ n , cc LL v ro � u � CO ry- 0 Z) V) NT LO m 01 P3 < < � Iq 4 z z u ix V � c W LU lox NO T v T cc u MI 5W i m v - (CN4 N +CN �r 1-- ,,n w c cm - f- 0 (D f%- cot U, 0 C:) - Q W 0 i-. N CD (0 CD CD� r 0(N 0 1— CO L 0 CL j < Of Ce -1 a_ n , cc LL v ro � u � CO eq Z) V) NT LO m 01 P3 < < � Iq 4 z z 0-_ L; CA W CA 2 N cc > LLJ CIO LLI �- Q z CL LL all 22 15 L W U P .2 wz) =3 .� m W CO C. Cz � � cry �" L } Q 2 uj C i m v - (CN4 N +CN �r 1-- w cm - f- 0 (D f%- cot U, 0 C:) - Q W 0 i-. N CD (0 CD CD� r 0(N 0 1— , � v ro � eq 07 NT LO 01 CD N � Iq 4 I Cad " CA 2 N c- a 1 Irk— C> � 0 ti U) cc OOD Iq r-- m "4 r"- r'- In r, 00 C3 CD -� r t� t�+t .4' 0) � rte- � M � � � � [� u� Sri �t � t) I r� 0 � � — c W �9 � � � ill c) r-- +tom t - 00 Qj W �-�- Ac- CO co to ry C" t-- is-- to � � � � s co 1-7 CIL z CO � E z tjj LI a I Monosson C) ^- Irk— C> � 0 ti U) OOD Iq r-- m "4 r"- r'- In r, 00 C3 CD -� r t� t�+t Qu � 0 � �L"7r 0 a ty t- r C3 s t o =a c, 0-4 0 IN C:> CNN $ �i CJ t� � � l �► �9 COO 21 to I CIL z CO � z Q) r-- LLP o rn Oy) a. t -- ~ 0 �.� w LU < U 1L) w 0 Z w LL tit w L%.. �. � � � � w a> 0 0 (? a) � LIZ, CL C c co 0 _ LLJ cry F ` 2 5 ; t LL �"' C D C to 0 W sy :R; 0 0 0 0 L) ^- Irk— C> � 0 OOD Iq r-- m "4 r"- r'- In r, 00 C3 CD -� r t� t�+t Qu � 0 � �L"7r 0 a ty t- r C3 s t o =a c, 0-4 0 IN C:> CNN $ �i CJ t� � � l �► �9 OOD r-- m "4 r"- r'- In r, 00 to � � Qu � 0 � �L"7r 0 a 00 � (S4 � 60 �r � �i � 00 W � � OD �[ 5.3 $ �i CJ t� � � l �► �9 A c I-,I 29 C� v-- A CD R I "" sue ^ v-- CIN C 0 0 a 0 0 Din 0 0 a ca CA CA cs ch CA co 0 i! +�� + "�" 1 i"� act ► �<D 0� a" � [ W - 1� 13 W � C, `6i LO W) C C +� C ice- - ] Pte- UT � i -« c� cc"� m ci 101. CN �i c. i "t � CD 0) 0 C� - r- s t € a r.� � 0 M *fit- � � LLLJ b OD E � c 23 13 P- z 0 (r) A c I-,I 29 C� v-- A CD R I "" sue ^ v-- CIN to in , C) ('di C �» C7 �I `° N co ow 0 C +� C ice- - C? C I�-» f r <D rq O N 0 101. z i "t � CD 0) 0 C� - r- s t € a � 0 M *fit- � � LLLJ b OD � c 23 13 P- z 0 (r) 0 J LI < w � 2.... < u� Krx L) m � Cc 1 LLJ C) W W 0 0 Q In r � D _� m L11 z t5 OF m, (D Cn x 41 R tCi :a _ FE v-- A CD R I "" sue ^ v-- CIN to in C) ('di C �» C7 �I `° N co ow 0 C +� C ice- - + C I�-» f r <D rq O N 0 - i "t � CD 0) 0 C� - r- s t € a � 0 M *fit- � � b OD 23 13 x� X UJ Ac U tea. art � W qr - I ^ I V- +s--° W- le- s C3 UD e-- �-- C3 Q aT � � (N c� �} 0 N N M N pq jq ca CA, 0 0 00 mom Qj hQ C1Q 4 �t T N 00 x a Q L C i 1 CA W at CA CA c" - co W tf) t� cc) Q) t) LCD � Q0 Wo c r--- --- E u '. at NT T' C' . (71 W Gh M cy) W CA CA Q CA CA CA � 01 V, r� `si d cq r— TV— h cc & %°� � - �"` ,�.� � � � "�" � t°� � G� � tug � � � � � � r� � t" � CC) tfo (f) r-- C Q i 14 r ai C"*i � r �i 0 cog C'q 0 (--4 C'4 gz� C14 Q c� (N 0 C,4 C-4 a r r 0 2 x� X UJ Ac U tea. art � W qr - I ^ I V- +s--° W- le- s C3 UD e-- �-- C3 Q aT � � (N cc, tO U, 67 N N M N pq jq CL 64 00 C'V CA <NJ CO hQ t Q V- 3---- T N 00 x a Q L C i 1 CA <0 0- W 04 W ry co - t CA r q c r--- --- cl t-- r--• '- CA Cam* " c - #� �+� m 00 CO m m 0y � � c� �t 00 M � Do w w � rjcx �xa V. � C Q i 14 r ai C"*i � r �i 0 cog C'q 0 (--4 C'4 gz� C14 Q c� (N 0 C,4 C-4 a r r 0 uj CL ui � - Q UP co zcn 06 CN c"') r- �m 11L 0 pq "r us � LU � 04 C4 � " LU _ < z < C:� 0 c� CA � t cl) w 0 z < < ' 0 �` y "% LL 1US LU z - tti z �i cow � „� � = ii'1 J t!t cll D E i13 LIJ , co "� t 03 Lit CIA L C6. CL F— � CL c: 7 no 04) _ �? U q � � ( m try cy fu M LLB 40 5 —1 l M t) 0 4) qr - I ^ I V- +s--° W- le- s C3 UD e-- �-- C3 Q aT � � (N cc, tO U, 67 N N M N pq jq Q OU 64 00 C'V CA <NJ CO hQ t Q V- 3---- T N 00 x a Q L C i 1 CA <0 0- W 04 W ry co - t CA r q c r--- --- cl t-- r--• '- CA Cam* " c - i 01 iaC3 t'° � � �? � � 0 #� �+� m 00 CO m m 0y � � c� �t 00 M � Do w w � rjcx �xa V. � C Q i 14 r ai C"*i � r �i 0 " as C'q 0 (--4 C'4 gz� C14 Q c� (N 0 C,4 C-4 a r r U Uj lox JU 4) cti N ��j a� cn M (0 R �dy �:��.w,Y� rev s s. *i b Y l tl CA Q4 c 0 C 4::) o W CD n rl CL �` ` i m -5 0 CD 04 4�� Q (Z) (14 -- (7> -- O► � 0 041 > C> 0 CD Ln V (N LO CD M C) tn Lo Lo Lo C�� T- C, c� C3 1 Qi m X LJ CC) '00 x co 04 Z6 1 t IV r, F, r-- r-- CD CD r- 00 Va go V)l Ol o t r Q t-, t.-'- cl r- C3 r- CD C) Cw t (D (D CDI Cr C) CD 0 r- 'Irlt c) CD m to rn (D Nr LO LO C> (D <3 C) CD C) Q c� 0 C) 0 uj w 0 z 0 L6 tL:ri 6 ci U*) Ul) C) C) Cl c� r- On r-- Lr) t-- 6 ci -T 66 cri 06 ci ai �6 tj (3) to C:� C) "Z IT <14 " flo w U) ILO LO r- 1�0 U-y 0) LO M 03 lq- IX) IT Nr a) C) 00 ED co CN Ir4 ce� - I 05 LU z w Isi 06 0 c *5 w L) O L CL fu V4 E 01 < z `� uj w OLL (n LL) sti U. >1 UJ ID 4 > uj 75 0 0 ol -W c t CD 04 4�� Q (Z) (14 -- (7> -- O► � 0 041 C> 0 CD Ln V (N LO CD M C) tn Lo Lo Lo C�� T- C, c� C3 1 Qi m CC) '00 x co 04 Z6 1 t IV r, F, r-- r-- CD CD r- 00 Va go V)l Ol o t r 0 r-- Ct C`*4 cl r- C3 r- c a r-- r- r- r-- Cw t C) t-- (n r- r- C3 t-- C--,) 0 w cl ou OD OD CLJ uj w 0 z 0 Of z z U) z 0 - I 05 LU z w 06 0 0 *5 w L) O L < z `� uj w OLL (n LL) Li- V) < 5 —j 2t 0) < LU < 0 cr- m L- I- 0 - -" m �#- -1 < 0 (1) 1 U) z 0 0 z I LU z w z W cl W M w N w fu ca z Z m m m m = = = = I 0 V z �E -A "5 45 U� rz < t-- Z o M < a. c LLB 2 OCO < a. CL 0. a LU V- aD < -#� - > Ld > ci Of 112 a3 W 0 0 0 0 c F= F= CL a C> 4) U) > .0- a) to M cn xu W W n E E uj in 5r I-- -a '77 U--4--o < cu ::� c C) < J CL < m Q CD 04 4�� Q (Z) (14 -- (7> -- O► � 0 U3 C> 0 CD Ln V (N LO CD M C) tn Lo Lo Lo C�� T- C, c� C3 V- m CC) '00 x co 04 Z6 1 t IV r, F, r-- r-- CD CD r- 00 Va go nl CD t-� o t r 0 r-- Ct C`*4 cl r- C3 r- c a r-- r- r- r-- Cw t C) t-- (n r- r- C3 t-- C--,) w cl ou OD OD Ce) LO U3 r- C3 V- 0 CC) '00 x 03 CD CC) I�T t IV k T- Itr W (-4 CD CN v oo U7 0 V, V c() t-- co IT 00 C'2 4-) 'T Itt OD r,4 co *lr CN vo kt (N co N co r-li ea to clq co (N M C-4 w m 9 Z w cl ou OD OD Staff R Meeting Date.- Septetilher I.' ),, 2011 ,ro: Board of Directot-s SU'BJECT. General Manacrer Expenses t> SUMMARY: Issue Conipliance with Board reqUCSt Recommendation — Fiscal Impact — Approve attached report il Previous Related Action — In 20 8., the Board of Directors reqLjested that staff inckide the General Plana ergs expense report on all future agenda's. TUG Av ("NOUL11. C hi 2008, the Board of Directors requested that Bus itiers aid Travel expenses inCL)rred by the General N4anager be SUmniarized and iticluded in board packets for approval as ra consent calendar item. Since that request, this schcdUle has been included on cal board agenda. DISCUSSION 1`0110wing is a summary of Business and Trawl cxpcnses, by payment source', incurred by the General Manager durino the period Awymst 16, A201 I thrOLIgh September 5"'2011. ---------------- --- ............................................................... American Express — R Martin American Express...— J Hendrick7—sen CalCard — R Martin Ca[Card — J Hendricksen CalCard — E Baternan / C Contreras Direct Reimbursement 1""C'Spectflully StIN11j,tte-di, Brian W.Tomp , kiiis Chiel'I"Inancial. 047fitcer Approved. by, Robert A. DeLoach Robert A. Deloach Interim General Manager mum=1 w (1) LLI 0 Z UJ Wl > a. W I L.1 X cr 0 C) to w w ft: w 0 ILL I low&W I 11 CN r-- rv� co CD I C) CD C) LO CIO Ir- C� CD C75 7) < LIJ 0 LL O!f CL < < 0 w �-- w (1) LU w LU F- C) o z W W ry L C) CL ui C) 0 0� L) LU Cj C:) w UJ C) W. LLI _j .j < W W U) w Z w Zi a. Li 0 Li w ui L)i n LL w (1) LLI 0 Z UJ Wl > a. W I L.1 X cr 0 C) to w w ft: w 0 ILL I low&W I 11 CN r-- rv� co CD I C) CD C) LO CIO Ir- C� CD C75 7) < LIJ 0 LL O!f CL < < 0 w �-- w D CY (i) w LLJ I-- LL I .... 1-.. , W z 0 .j IN w C) z uj uj U) LJJ LL 14- Lo, .0 (D CN I (D (D C) CD C:) dh . . . . ...... ctii I 11 11 LO m N w (.D z w CL uj L.0 LL LL cr- cr- Lli 0 z Lli Z 0 W w C) LL- ,a - uj < o Z. 1 16 r w w Id m I � <0 LO CD z 9 0 C) D ui (D z w p �- LU LL 0 I 00 <D 0 QD cyi (j), C) C) o cNi CL (1) (D C) E > I rl, C\ 14 I.90 11 0- ri co < uj z 0 -j IIN Lij z m S C:) C-4 0 0) F- N I NOR 0 4CF) (0 40 I "t s N- im 0) ca 0 C- 0 CO 0 P11 Ikk s " Larry MaImberg 8/23/2011 Conferences and Other Meet- S ................................ ........... .............................. . .......... . ... . . ............ MONTH Auquet 2011 30-Aug 31 -Aug Travel Expenses'. (Details on Back) Directoes Slgnatul�o--\ - -- ------ Date of Board Approval Administrative Manager Miscellaneous Notes TOTAL # OF MEETINGS 60- $175.00 each$ 1,050000 Total Director's Meetings & Expenses $ 1,050.00 Less Any Advance Payments $ CAST VALLEY" WA "I LR DISTRICT -4 DIRECTOR'S FEES AND EXPI.."FINSE REPORT DIRECTOR: Morales Board Meetings: —9,. 23 Conferences and Other Meetiggs 01 04 Assembly 63rd 12 ACWA 15 GS DA- CIVIUA, .19 25 EVWD 29 CSDA_ PURPOSE Legislative Committee Highland Chamber – Business Summit Q,tate Legislative Committee (review board package and bill positions) - Legislative Stakeholder Conference Call (review) Legislative Committee (review board package and bill positions) GM DeLoach - Standing Monthly Meeting Legislative Update Webinar (review) . ........................... .. TOTAL # OF MEETINGS-9— (cV, $150.00 each $1,350.00 Travel Expenses., (Details on Back) 1 $ Total Director's Expenses $675.00 Director's Signature_ Date of Board Approval Total Director's Meetings & Expenses $2,025.00 Less any Advance Payments $ - TOTAL DUE DIRECTOR $2,025.00 EBB AUG, 2011 drat EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Matt Le Vesque MONTH Acs us 2011 Board Meetings 9-Aug, 23-Aug_ Conferences and Other Meeting DATE ORGANIZATION PURPOSE 3-A4g SASTF Meefing_,_. - -Aug City of Highland Harmony Project update 4-Aug_ ACA Assembly -Ptiblic Meeting w/member Morrell 8-Aug EVWD Cammnity Affairs Committee 16-Au2 SBVMWD Meathg.. 17-Aug. EVWD Q with I Monthly Meet!q Interfm GM 26-Aug . .... .. ... EVWD Labor Negotiations Committee 26-ALIQ . .. . ... ..... ....... -*EVWD Gary Sturdivan Retirement Luncheon 26-Aug *EVWD Meeting w/ Skip . .... Robert 30-Aug EVWD Succession Plea .q Oomm lloe TOTAL # OF MEETINGS 0 @ $150.00 each $ ........... 1,350 00 Travel Expenses.- (Details on Back) $ Total Dfrector's Meetings & Expenses $ 1,350.00 Director's Signature Less Any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $----1--,350.00 Administrative Manager Miscellaneous Notes EAST VALLEY Y.':,TE"" DISTRACT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Sturgeon MONTH 0 2011 Board Meetings 9 2 & 3 I tin -G� _qs Conferences and Ottig, Ma DATE ORGANIZATION PURPOSE 07/26 City of Highland Council Meeting 08/01 SBVMWD BTAC Meeting 08/02 SBVMWD Board Meeting 08/04 Assy Morrell Assembly Business & Economic Hearing 081' 08 EVWD Community Af fairs Committee Meeting 08/23 Highland C of C Meeting 08/25 EVWD Meeting with General Manager TOTAL # OF MEETINGS 7 g $150.00 each$ 1,050-00 Travel Expenses. (Details on Back) $ 727.67 Director's Signature Date of Board Approval September 13, 2011 Administrative Manager Miscellaneous Notes Total Directors Meetings & Expenses $ 1 777.67 Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 1 .777 - 67 Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto-. (Detailed receipts attached*) DATE FUNCTION ATTENDED A' R K I N G —MILES FEES TOTAL FEES $ CURRENT RATE: $0.51 TOTAL MILES $ Meals.- (Detailed receipts attached*) .DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other- (Detailed receipts attached*) DATE FUNCTION I NATURE OF EXPENSE AMOUNT 07/26 08123 Highland Chamber of Commerce Highland Chamber of Commerce 09/08 09/08 Water Education Foundation Supplies Water Education $ IS-00 147-67 Foundation Tour Eee $ -Asn . 00 09/22 CMC - UCLA Inland Empire Forecast Conference $ 95-00 TOTAL OTHER $ 727.67 ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 727.6 7 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Wilson Board Meetings 23-Aug Conferences and Other Meetings DATE 2-Aug 3-Aug 4-Aug 11 -Aug 12-Aug 17-Aug 26-Aug ORGANIZATION SBVMWD SAS Task Force Highland COC USAWRA USAWCD EVWD EVWD Travel Expenses: (Details on Back) Director's Signature Date of Board Approval Administrative Manager Miscellaneous Notes MONTH - Aug .2011 PURPOSE Board Mtg. Strategic Planning Briefing - Assemblyman Morrel Monthly Meeting Special Mtg. .Mtg- With Gen Mgr. Mtg. With Dr. Mathis TOTAL # OF MEETINGS 8 @ $175-00 each $ 11400.00 Total Director's Meetings & Expenses $ 1,400.00 Less Any Advance Payments $ TOTAL DUE DIRECTOR $_ 11400.00 East ValI ey VVater District Staff Re ort Meeting Uatc: September 13., "02011 TO* -Board of Directors SUBJECT: Resolutions toamend the previouslv nan-ted representative for the Plant 1 --34 and Plant 150 State Rcvolving FUnds (SRF) funded projects 4 SUMMARY. Issue Rephwenient of General Manager with District Engineer as ` Autborized Representative' fior,,,fll Califiornia Dept of Public Health (CI)Pf-'I) CiOCLI.Ments pertaining to the Plant 1-' )4 and Plant 150 treatment pkAnt pr ects Recommendation — Approvc attcachcd Rcsolutions 2011.26 and 2011.27 Fiscal Impact — None Previous Related Action— ResolUtiOnS.2010.05 and .2-011-02 BACKGROUND 114'*undin(. -, Agreements with ies the DP require that agenc receiving State Revolving F n Fund grants an loans appoint an authorized representative to Sian Claims I-or Reimbursement and other documents. Previously adopted Resolutions 2010,05 (I-]ant 134) and 20 11.0.E (Plant 150) named the General Manager as the Authorized Represciitative, however, Bob Martin's diminished involvement in day to day operations at the District necessitates desicynation of a new Authorized Representative Cor these pr(ects. DISCtTSSION I- There is only one staff position at the District Lhat requires an engineering license — that is the 4 position of'District F.Ingineer, The new General Manager may, or miry not, be a certified engirieer, therefore it is staff's recommendation that the Board adopt Resolutions 2011.26 and 2011.27 appointing the District EncTineer as authorized signer for CDPI-I forms and doctiments. C� Respecti'L111V Stibrili edl' Brian W. Tom kills ChieffinkineWl Offitcer Approved byl Robert A. DeLoach Robert A. DcLoach Interirn General Manager Att,achnients: Res olutiors 2011.26 and 201 1. ).7 a RESOLUTION FOR CONSTRUCTION FUNDING AGREEMENT-— RESOLUTION NO, 2011.27 RESOLUTION OF East Valley Water, District AUTI-10111ZINC TI4E t)*str' I ict ERzjRq�er TO SIGN I'UNDING AGIZE EMU, NTT AMENDMENTS, AND CERTIFICATIONS FOR FL NT)ING UNDER TI SAFr DRINKING WATER STATE REVOLVING FUND, AUTHORIZING THE District Engigeer TO APPROVE CLAIMS FOR REIM BURSEM ENT; AUTHORIZING THE District rA i neer TO EXECUTE BUDGET AND EXPENDITURE SUMMARY- AUTHORIZING THE Distr*ct 5 1. Engineer TO SIGN T11 L, CONTRACTOR"S RE L E E FO RM AN D T11 E District r, n g! n cer TO S I G NTH E C ERT I FICAT 100 0 F PROJECT COM PL E Ti ON; AND DEDICATING REVENUES FROM Water Rates AS THE SOURCE OF RE VENUETO RE PAY SAID L,0AN. WHEREAS,nn November 2008, the East Valley Water District made application to tare Cali rom'tl I I g -4 d Department of Pub] is Heal th for a $J 6..,679,250 loan under the Safe Drinking Water State Revolvin I'Lin ; and WI-1E.,REAS,on February22, 2010, the California Departmentof Public Healtli issued a Notice of Application Acceptance to said P-ast Valley Water District con) pitting $8,010,188 1 in Loan FUndingand $ 31Q00,000 in Grant Fundine from the Safe DrIn1ung WeaterStiate Revolving Fund for 3610064-005 Plant 134 Upgrade- ,I nd WHEREAS, on said East Valli mater District Board of Directors jidopted a project budget totaling C7� S-16,1679.,250,; and WHEREAS,on FehrimrV 22,2010. die Californi.-a Department of Public Ilealth committed funding in the amount of $J 1,0 L 0 Linder the Safe Drinking Water Sua(e Revolving Fund program; and ,188 WI-11 EREAS, the reniaining $--516.6.9�062 ofnro ect costs tare to be funded under the East Vail ev Water District nond ffindiRg WHEREAS, the Funding Agreement under the Safe Drinking Water State Revolving Fund will provide for a 30 year repayment period at a 0 p�rcent interest rate. WHEREAS, prior, to the California Department Of PUblic [Jealth Issuing said 1:unding Agreement, East V"allev Water MON& hoar -d of Directot-s is required to pass a resolution formally establishing a dedicated source of revenue to repay said loan, authorizing an officer to execute said Funding A reement, amendments, and certifications', a �9 9 designating � person to approve clairs for rebribursenient, designating a person (registered engineer) to sign the Budget and Expenditure Summary, designating a person (registered engineer) to sign Certification of Project Completion, and designating a person to Sign the Contractor's Release Form. W t I E R E AS, prier to tine California De artmen t of P i i bl i c 1-1 ea I th issuing said Fu nd 1 n g A cy ree me nt, said Ea -s t V Watci- District Boni-d of Directors is required to establish water rates and charges inamounts sufficient to generate and maintain net revenues equal to at least 1.2 times annital total debt service. NOW, THEREFORE, BE, ITRESO LTV ED AND ORDERED, that the ffistrict ... En inner is liereby authorized to sHin the Safe Drinking Water State Itevolving, Fund prograin Funding Agreement and any arnendments thereto; is a Registered E"gineer in ffie State of California; and BE IT FURTHER RESOLVED AND ORDE RED, that the District Engineer is hereby aUtI101-ized to capprove Claims f-or Reimbursement tinder the Safe Drinking Water State Revolving l'und prograrn- is a Registered Engineer in the State of Calhbrnia; and Rev. 41221 .)0f 0 Enclosure No. 14 BE IT FURTHER RESOLVED AND ORDERED, that the District E n iWeer is here by(111010.rlZed 10 MC to 9 the Budi" t and Expenditure Surnmary for the Safe Dri I nking Water State Revoiving Fund program: is a Registered Engincer in the State of Cal [fort e, and B14: IT FLIRT H Ell RESO LVED AND ORDERED,, that the District En P inter islierebyatitlior'lzcdtosit -xiitlie Contract&'s Release Form for- the Safe, Drinking Water State Revolving Fund Prograni�' I is a Registered Engineer in the State of California; and BE IT FURTHER RESOLVED AND ORDERED, that the District --- Eugmeer is hureby authorized to certiR, th-at the project is complete and ready for fi nal inspection; is u Registered Engineer in the State of California; and 4 BE IT FURTHER RESOLVE[ AND ORDERED, that the East Vain y. Water District does hereby designate revenues from Net Revenues of the Water Op2ratin in -q Fund as the dedicated source of revenue to repay this Safe � Yip l g Water State Revolving Fund loan. This dedication shall rernain in full force and effect until such 10a is fully tM I discharged, unless niodification or change of such dedicafion ' 0 j is approved in writing by the California Department of Public Hcalth If for any reason, said source of revenues proves insufficilen Ito satisfy the debt service of the Sate Drin ki rig Water State Revolving Fund loan, Sufficient funds shall be raised through increased water rates, user charges, or assess meats or any other legal means available to meet this loan obligation and to operate and maintain this project. BE 11" FURTHER RESOLVED AND ORDERED, that the - East Valley Water- District does hereby coveriant to establish water rates and charges in anion is suff-Icient to generate and maintain net revenues cqUal to at least 1.2 times annuzil total debt service, so Jolig as the loan rernalins outstanding Passed and adopted by the East Valley Dsir'et Board of Directors on owing vote: -Aatcr i i by the, foll .1 AYES: Di rectors NOES, Directors EXCUSED: Dircctors , President AT'I'E.ST: Robert A. DeLoach Secretary of the East Valli v Water District Board of Directors . .............. 13v.- — - , Board Secretary Rev. 412/21/ 0 10 Page 2 of � Sfaff.RepLDrt Meefing Date: September 13, 2011 10 TOO Boartil of Wrectors SUBJECT: Resolutions to amend the previously named representative fir the Plant 134 and Plant 150 State Revolving Funds (S F) funded projects SUMMARY: Issue Replacement of General Manager with District Engineer as `Authorized Representative" for all Cal tforni,a Dept of Public I leallh (CDPFI) documents pertaining to the Plant 134 and Plant 150 treatment plant prqjects Recommendation — Approve attached ReSOILItions 2011.26 and 201 t.27 Recall Impact — None 1previous Relate([ Action — Resolutions 2010.05 and 2011.02 BACKGROUND Funding Agreements with the CDPI I require that agencies receiving State Revolving Fund grants and 10 IPPO ill t all Mllhorlzed representative to sign Claims for Reimbursement and other documents. Previously adopted Resolutions 2010.05 (Plant 1.14) and 2011-02 (Plant 150) maned the General Mama eras the Authorized Representative, however, Bob Martin's dirninislied involvement in day to day operations al the District necessitates designation of a new Authorized Representative for these pi-Q] ects. DISCUSSION There is only one staff position at the District that requires an cngineering ficense — that is the I position off)istriot Engineer. The new (jeneral Manaaer niay or may not, be a certified ens .ineer therel'ore it is stafrs recommendation that the Board adopt Resolutions 2011.26 and 2011.27 appointing the District Engineer as authori7ed signer for CDPH forms and documents. Respectfully Sub t-ni ed, Wr J41— %Ole, Brian W. Tom kins Chiefinancial Officer Approved byl Robert A. DeLoach lZobert A. DeLoach Interim Gencral Manager Att,achnients.-, Resolutions 2011.26,and 2011.27 SR4 0020 RESOLUTION FOR A PLAMNING FUNDING AGRLEMENT RESOLUTION NO.2 11.26 RESOLUTION OF L�ast Valley Water Distriet AUT14ORIZING THE District Engince - r TO SIGN FUNDING AGREEMENT, CERTIFICATIONS,, AND AMENDMENTS FOR FUNDING UNDER THE SAFE DRINKINCY WATER STATE REVOLVING FUND; AUTHORIZING THE District E"neineer TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTIJORIZING THE District En2inccr,'ro EXECUTE BUDGET AND EXPENDITURE SUMMARY; AUTHORIZING THE District Eti2irteer TO SIGN THE'CONTRACTOR'S RELEASL FORM; AND DEDICATING REVENUES FROM Water Rates AS THE SOURCE OF REVENUE TO REPAY SAID LOAN. WI-IEREAS, on November 8, 2008 East Valley Watcj- District made application to the Cali fiornia Departnient Of PUblic I-le-alth for a $ 500,000 fi-inding under the Safe Drinking Water State Revolving Tund; and W1 TEREAS, oil Jantmng 14, 20111 the California Department of Public 1-lealth ISSLied a Notice of Application Acceptame, to Enst Valley Water District committing S 100 000 in Loan lundingand S 400 000 in Gratit FLIthfing from 1he Sae Drinkin g Water State Revolving Fund t'()r 3610064-003 Kant 115 and =r -014 WI•JEREAS, on Deeember.2.0.,--2010, Vallev Water District Rwrird of Directors adopted a projw budget $ 1 nd ,126,756; a W 1i E R E A S, ors Ja n ma r v 14, 201 I the Ca I i forn iza Department of [3 ti b I ic 1-1 Ca I th cornn m i t te d flu n d irt g in the -,) ni o ti n t Of$ -500,000 Under the Safe Drinking Water St(ate evolving Fund program; and WHEREAS, 1he remaining $ 626,T,$6 orproject cost's are to be funded Under the East Vildley Wa(er District Bond fu end WHEREAS, dw FLIT'Iding Agreement tinder the ',-)afe Dr Water State Revolvin Mx g FLInd will provide for a five (5) year repayment period at 0 percent interest rate, WI-IERE,AS, prior to the California Department of Public Health iSSL[ing a r-�unding Agreement, East Valley Water District Board of Directors is required to pass a resolution formally est<ablishing a dedicated source of revenue to repay the 10'all, authorizing an officcr to execute the Funding Agr eement. amendments and certifications, designating a person to app ogle claims for rein-ibUrSenlent, and destcrnatinrl a person regris ter ed engineer depending upon the work being done) to sign the Budgetgrad ExpenditUre Sunimary. NOW THEREFORE BE IT RESOLVE.14 AND ORDERED, that the District Enj!* 5 1 meer ' is h h hereby autorized to inctir Indebtedness pursuant to the funding am-cement. (The term "'Indebtedness"' as used herein moans all -ants, d6ts, ated in connection witli t1le, I oblityations and liabilities, CUrrenfly existing or now or hereafter made incurred or cret -7 -10all r'Unding and Grant Funding, and sign tile Safe Drinking Water State Revolving 1111 ac prograni funding agreement and an amendments thereto,- and BE IT FURTHER RESOLVED AND ORDERED15 that the District Engineer is hereby aL1111067.Cd to t-jPPr0VC Ckilms 6or Reimbursement under the are Drinking Water Stag- Revolving FLH-id progn-am; (and r> -I BE IT FURTHER RESOLVED AND ORDERED, that the District En meet- js hereby authorized to execute the Budget mid Expenditure Stimmary for tho Szife Dri nkling Water State Revolt' 1 ng Fund prograrn; and I BE IT FURT11ER IIESOLVED AND ORDERED, that the Distri.ef E11 inner is hereby authorized to sign the ............. Contractor's Release Form for the Safe Drinking Water State Revolving Fund Program; and 1�ev. 12-/ 16/10 Page i of 2 BE IT FU14 THE II RESOLVED AND ORDERED. that the East Vile Water District does hereby desitynate revenues from its Not Remnues of the Water ww� Qperafin_q Fund as the dedicatcd SOUrce of revenue to repay t1lis Safe Drinking Water State Revolving Fund loan and Net Revenues of tile Water Operaling' Fun d 4as the pledged collatcr• l and dedicated sourer, of revenue to repay this Safe DrInking Water State Revolving Fund loan.. This dedication shall rem-ain it] -.4 Z:� full f'oj-vc and effect until SUCK loan is fully discharged, unless modification or change ol.'such dedication is a Zn pproved writing bv (lie Califomia Department of,Pubfic "ecaltli, If for- any reason, tile source of revenues proves insliffic'ont to satisfy the debt service of the Safe Drinking Water State Revolving Fund 10a", sufficient funds shall be rajwd through increased water rates, user charges, or assessments or any other legal mearis available to meet this Joan obligation and to openate and maintain this prqj*ect. BE IT FURTH ER RESOLVED AND ORDERED, the authority granted hereunder sliall be deemed retroactive, All acts audiorized liereunder and performed prior to the date of di Resolution are hereby ratified and affirmed. The California Department Of Public Health is authorized to rely upon this RcSOIL10011 until witten notice to tj executed by each 0f I 11C L n d ers i gti d, i s received bra the Ca I i forn i a Department of Public I I eal t1j. 'f'11 c I le contrary, Of Public Health shall be entitled to act iii relian"ce Upon the matters contained here' California Department comrary c 1 11 ' notwithstanding anything to the Detail in the formation documents of the East Valley Water District or in any other document, Massed and adopted by the East Valli Water District Boa rd of D!.reao rs ()jj September 13, 20 11 by the fo I low 1119 vote: AYES: Directors NOES- Directors FXCUSED: Directors llre,,z, id e tit ATTEST., Robert A, DeLoach ard , Secretary of the East Val ley_Wqt��jDiMtric�tB�oc�off` Directors By: lZcv. 12/16/20 10 Deputy Clerk Rage 2 o 1* 2 Zn E.AST VA1,41,EY WA'FER DISTRICT June 27,2011 LEGISLATIVE COMMITTEE MEETING .M11NUTES Director Morales czilled the rnecting to order at 124.05 p.m. Mr. Martin led the flag salUtC, PIZ � SENT., Directors- Malrnbero, Morales ABSENT: None STA I'f' : Robert Martin, General Manager, Fileen Bateman, Executive Assistant LEGAL COUNSEL: None GU EST (S): None 1)'UBLIC PARTICIPATION Yf,here being no verbal or written comments the public participation section was closed. REVIEW STATE AND FE, DERAL4 1,EGISLA"1710N `I'lle C01111111ttee reviewed and discussed in deta i I approx) mate 1'Y six tv bills that have been introdUced in the Senate and Assembly. SANTA ANA SUCKER FISH CRITICAL HABITAT Director Morales defierred th is item to another inecting. ADJOURN 'Fhe meeting was adjourned a-t 1,: 15 p.m. ... . ....................................................................................... ..... ... . Robert DeLoacit, Secretary June 27, 201 t elb Subject lo apploval: EAST VALLEY WA'I"EIZ DISTRICT July 1, 2011 SPECIAL LECISLATIVE COMMITTEE MEETING MINUTES Director Morales called the meeting to order at 8:00 a.m. Mr. Del -,oath led the flag salute. PR ES Directors: MaImberg, Morales ABSEN'F.- None STAFF.- Robert DeLoach, General iManager (Interim); Brian Tompkins'. Chief Financial Offitcer-, I JU stir e Hendrick Manager sen, Administrative Manager LEGAL COUNSEL: Steve Kcnnedy GUEST (S)- Cl ,-arles Roberts (Highland Community News) PUBLIC PARTICIPATION There being no verb,,A[ or written comments the public participation section was closed. DISCUSSION REGARDING AB 3030 Director Morales stated that Director MaImberg has engaged Robert Reeb regarding AB 303 W. Mr. K'ennedy provided background information regarding AB 3030 and that there is not any specific 11i,ing0aae relating to sewer pass-throtigh charges in the b'1'11. The committee WOUld like Mr. Reeb to continue talks with the author of the original bill and possibly IntrodUce a spot bill regarding, sewer pass-through charges. DISCUSSION R.EGARDING SB 931 Director Morales stated that the District has not taken a position on SB 93 1. Director MaImberg suggested that the District oppose SR 93 1. The committee has reqUested that suff prepare letters tO OUr local legislators expressing the District"s Opposition to SB 93 1. IIEVIEW STATE AND FEDE RAL LEGISLATION No report regarding State and Federal Legislation at this time. Legislativo Committee Meeting Millutes 0710 111 ljplk -] ale MeCtIlIg was -cr4ourned at 8:26 ami, Robert DeLoach, Secretary L eVj s I at j ve Cu nin i i t we m CC I I tlg 7VI i n Ll t C$ 0 710 &1 / I I ph Sub'ect to A roval E,AST VALLEY WATER DISTRICT May 5,2011 COMMIJNITY AFFAIRS COMMITTEE, MEETING The meeting was called to order at 3:00 p.m. by Director Sturgicon. Ms Contreras led the flag salute. 11RESENT,, Directors: LeVesque, StUrgeon A B S f-4, NT: None S'FAFF-. Robert Marfln', General Manager; Justine Hendricksen', Administrative Maiiager; Cecilia Contreras, Administrative Off-ice Specl'allst; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Carol Coles', Senior Customer Service Representative GUEST (S): Larry MaImberg; Cara Van. Dijk (CV Strategies); Frig Githuly (CV Strategies` 1"UBLIC PARTICIPATION f J-h core being no verbal or written coments, the public pai-ti cipationsechon was closed. COMMUNITY AffAIRS BUDGET REVIEW The General Manager stated that he will be presen tit ig two different types of budgets to the Board, one being a nornial bud,(,),et and the other one an extreme budget, that the normal bUdget includes costs for the Districts PR firm and outreach Lind the extreme bUdget cuts m those items completely. Mr. Tompkins stated that some items that are cliar�ed to public outreach be moved to regulatory budget, such as the Constimer Confidence Report; that lie has been working on a demiled list with Ms Van Di g: including items that are considered outreach-. that t1iis budget is for V2..8,1500. Ms V-an Di _ k stated that they decreased the amount the District woutd spend with CV Strategies for the tipso niing fiscal year; that the majority of the moncy spent this past year was for template budding; that CV Strategies is being very carful about how much ti 111ey spend with the District. (Milititer 05.105111) cinc I Directors LeVesque and Sturgeon requested staff to reviow the Items on the k44ct presented by Mr. Tonipkins to see if any it erns can be moved to Legislative or to lower the aniowit of donations and subscript ores to agencies such as AWWARI' and Water E'dLiCation Foundation. Ms Cales presented ideas fliat the Customer Service department can do to help with outreacb; that these items included a way to help customers read their bills, to help customers understand the pr cc of water and to have a contest with a givcaway being geared towards water conservation. CITY OF 1111 HLAND'S CITRUS HARVEST FESTIVAL RECAP Ms Van Dijk and Ms Contreras gave a brief overview of the Citrus Harvest Festival; that It was a positive experience; that the public enjoved the game of guessing the price of bottled water, a bottle of soda, and a gallon ofthc District's water. PRESS RELEASES / MEDIA Ms Van D13k stated that press releases have gone out regarding paperless billing, the General Managers retirej"ent and the Solar Challenge sponsorship, STItATEGIC COMMUNICATIONS PLAN UPDATE / IMMEDIATE ACTION 'ITEMS Mr. T ornpkins asked what immediate items would be able to be done to help the customer service lobby; that staff can proceed with some items that were presented by MS Cates. Dire ctor LeVesque stated that lie was in the Customer service lobby and something needs to be done to have the air conditiotung in tbere; that this COUld "'be an item 1h at needs ii-nmediate attentioll. Dircetor Sturgeon directed staff to proceed with the ideas presented and to run the through CV Strategies for their input. CUSTOMER SArl"ISFACTION SURVEY Ms Van Dijk and Ms Gilhuly presented three reports on the results Of the tOLIr SUrVey, lobby stirvey and custon-ler satisfaction survey. SAN'TA ANA SUCK]174R FISH 41ASK FORCE The General Manager stated that the SAS team is moving forward to liling a coniplaint: that there is going to be a Congressional briefing in July�;that CV Stractegies and Valley' District are work* i ng on a 10 -1 5 minute presentation. (NfillLlt-05 05/05/11) cliff 2 Director Sturgeon requested this iteni be moved to the Legislative Comillittee, CONSUMER CONFIDENCE REPORT (CCR) Ms Van Dijl� reviewed the draft Consurner Confidence Report.- that a direction is needed for the style of printing for (lie CCR"s. WATER CONSERVATION EFFORTS ter Mr. Buchwald gave a overview of the Draft Chapter 7 and Chap(er 3 in. the Urban W a Management Plan explaining requirements and goals that need to be achieved for vrziter conservatioll. PERFORMANCE MEASUREMENT GOALS Mr. Tompkins stated that lie understands the Boards wants higher performance froill District staff-, that custorner service would like I"eedback about what should be Included in the evaluation; that this is part ofthe strrategic Plan. CUSTOMER KIOSKS Mr. Tompkins stat that in the past there has been a request for having payment kiosks a ilable to CLIston-iers from the Board that there is a comp, ny that work's with tile va 7 a Districts C-Urrent billing software that direction is needed fron-1 the Board to proceed witli trying to obtain a kiosk for the office in Highland or for the District Yard. Mr, Tompkins stated that a klosk is approximately $20,000 for the office and approximately $80,000 for the District Yard smee a structure would need to be built to house the kiosk. Director Sturgeon and LeVesque agreed to not proceed with this item at this time. EVWD CUSTOMER SERVtCE ,riiis item WLIIS disUlssed under the COMMUllity Affairs Budget. -ADJOURN ` Flie nieetfi a i was adjottmed ILA 5 5:0,5 P,m, tintil, the next scheduled nieeting. C> Robert E. Martin, Secretary (M i n u tes 05/051/ 1 1 ) cnic 3 Subjeet to App oval EAST VALLEY WATER DISTRICT June 7, 2011 COMMUNITY AFFAIRS COMMITTEE MEETING MINLJTUf S The nleeting was called to order at 100 psm, by Director Sturgeon. Director Matra berg led the flag salute. -ectors: LeVesque, Sturgeon. PRESENT Dii ABSENT: None STAFF.: Robert Martin, General ManaRer,- Justine Hendricksen, Administrative Manager, Cecilia Contreras, Administrative Office Specialist-, Ron Buchwald, District Engineer; Carol Cates, Senior Customer Service Representative G U1 S, 1, (S); Larry MaImberg, Cara Van Dlik (CV Strategies), Erin Gilhuly (CV Strategies); Charles Roberts (Highland Community News), Skip Wilson; Mary Shaw PUBLIC PARTICIPATION Tliere belch) 11.0 verbal. or written coi-nments, the public participation section was closed. COMMUNITY AFFAIRS 2011/2012 BUDGET Director SturLyeon requested NIs Van D and its Gilhulv to review the Community Affairs budget lind find ways to cut back; that he is nOt SUrc what budget the Board is W, going to pass. PRESS RELEASES / MEDIA Nils Van 1 ik stated that there are no press releases at this time, thatshe i's continuing to i-non itor the media ribotit the District. SANTA ANA SUCKER FISH TASK FORCE Director Stumyeon stated that lie is reluctant to discuss this topic because it is already discussed in the Legislative Committee; that lie does not want to violate the Brown Act, 'ne Cieneral Manager stated that the Task Force is preparing for the congressional briefing in July,, that the presenUcition will include the Santa Ana and San Gabriel aspects. (Minutes 06,1077/11) cnic I Ms Gilhuly stated that CV Strategies will check with the Legislative Conlillittee to see It' their involvement in those illeetings will be. helpfui; that they will pass on ally coy -imunicatioiis inform ation tO thU COtEnRinity Affairs Committee. CONSUMER CONFIDENCE REP0101 Mr. Buchwald stated that the report has a few less articles than the previous ycar's report- that there are still some items that need to be updated; that some articles were rernoveJ' due to content not relevant to this years reporting. Ms Van Di j and Ms GilhUly stated that they will send out the draft report to all the Directors and need their fcedback by Monday i Corr irig to be able to proceed with Printing by the deadline date that these reports need -to be sent ota. EVWD CUSTOMER SERVICES Director Sturgeon would like to continue this item on ffiture agendas for awhile to reecive Custo"Ier Service updates, that lie WOUid I ike to see cross trzaining done in differem departnients to hc1p the Customer Service Reps dUririg busy bours. Ms Cates provided an update on the ite'lls she is working on to ir prove customer sc'-Vice; thUt asign is being designed to help show the cost difference -between items and a gzfflon of tap water- that there is a mcetfiig scheduled witb Citizens Business Bank to look into a lockbox system to help with mail, thc'it adding more, fines to the IV sys e 7 will help the Representatives cut down call time with auto pay, Ms Contreras gave all Update on the customer service lobby air conditioning issue- that -a it would need to be installed because of the set up In the cellinc, and the' glass iiew uni # C> windows and could cost tip to $3,000. Ms Cale s is looking intO thC COSt of PUrchasing I bfillds to help widi the heat. CUSTOMER SURVEYS Difector Sturoeon stated that havinu a coninient card mid drop box 'n the lobby could 0 4:!7 1 help With CLIStimier service surveys. He asked how often does the District do follow up calls to our customers, Ms Van D jjk asked if there was a tracking SySte M With Our current software where a report can be t-un to Sce which custoniers to call and ask about their quality of' sere ice. Ms Cales statcd that the system does not curreritly run any pro gran-Is to track calls; that the Representatives were Manually tracking the types of calls previously; that shc will took into the capabilities Of the current software. CUSTOMER BILLING SERVICES 9 LEVEL-PAY-PLAN (MMuk-'-s 06/0711"11 ) Ulric, ') * CUSTOMER FRIENDLY BILLS * EAST OF BOULDER SEWER CHARGES Director Sturgeon inqUired about having a lcvcl pay plan offered to our customers. Director LeVesque was interested to know if this was a concern thcut was brought Lip in the customer survey; what is the participation level in other agencies, survey; I Ms Van Dlik stated that in ffie customer survey, a levet pay plan was not a big interest by the customers. Ms I-Tendricksen stated that out of 14 agencies contacted, only 3 offer a level pay plan to their customers; that staff will get more itiformation from the agencies that offer the program and bring it back to the next ineetifig. Direclor Sturgeon requested to review t DiArict"s -statenielits that are sellt out to ou'r eu stow ers; that lie would like to see graphs and better explanations of the fine items on the bill. Director LeVesque stated that lie �Nroijfd like, to see graplis oii the -statements as well Lis changing how the usage is read from hundred cubic fiect to gallons. Ms Van Did 'C referenced back to the customer survey qUeStion asking if the bills are easy to understand and read. The response back was 93% felt the bills were easy to read, The East of Boulder sewer charge was not discussed. ADJOURN 'I"he meeting was -adjourned at 4.-16 p.m. until the next scheduled rneeting. Robert E. Martin, Secretary V Wl;nuios 06/07/11) one 3