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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/27/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 27, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Temporary Recording SecretaryDorr; Consulting Engineer Joseph A. Rowe; Attorney R. J. Farrell; and Robt. Tee MINUTES In the Minutes of the Regular Meeting of Decem- ber 13, 1971 on the second page (No. 1872) Paragraph one and Paragraph two, it was noted by Director Disch that these paragraphs should have been reversed. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the reversal of the paragraphs as noted was to be made and the December 13 Minutes to be approved as submitted, with this change. CORRESPONDENCE CALIF.WATER RESOURCES Invoice in amount of $50.00 (based on District's ASSOC.REQUEST FOR DUES present membership) with covering letter 12/15/71 requesting the District to consider an increase to $100 was presented by the Secretary with a recommendation that the $50.00 present ~ membership be paid. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, payment of the invoice to the CWRA in the amount of $50.00 was authorized. ENTRANCE BOB TEE At this point, it was noted by President REPRESENTING GEORGE Stallwood that since Mr. Bob Tee was now present, HERRMANN (PAC. PALMS it might be advisable to take up Item 3 "E" on MOBILE PARK) RE the Agenda - Sewer Committee Report - Sewer SEWER RATE Rate Adjustment in connection with request by George Herrmann (Pacific Palms Mobile Home Park). Director Forrest, member of the Sewer Committee, stated that the Sewer Committee recommended no deviation from the District Ordinance. The General Manager, member of the Sewer Committee, clarified several points for members of the Board and Mr. Tee regarding calculated risk taken by Developers and Builders i.e."Vacancy Rate" and "Fill-Up Rate" which is included with financing. ~.~ MOTION Upon motion by Director Disch, duly seconded by Director Forrest, it was determined the District should abide by the recommendation of the Sewer Committee and make no deviation from the District Ordinance at this time. 12/27/71 December 27, 1971 Mr. Tee was then given an opportunity by President Stallwood to present various facts regarding the possible unfairness of the District Ordinance to Developers and Builders and suggested consideration by the Board of Directors to a change in the Ordinance might be advisable. REQUEST FOR REPORT BY President Stallwood suggested that a further study SEWER COMMITTEE ON SEWER be made by the Sewer Committee on the subject of RATE ADJUSTMENT 2/28/72 Sewer Rate Adjustments including possible City of San Bernardino involvement with a report to be made at the Regular Board Meeting of February 28, 1972. RESPONSE FROM Secretary Rickert read letter dated 12/15/71 from BARTLE-WELLS ASSOC. Bartle-Wells Associates re their possible employ- ment as Consultants which stated a proposal was in process and would be forwarded soon. This was for information only. No action taken or necessary. MANAGER'S REPORT CORRESPONDENCE FROM SEC. The General Manager called attention of the TITLE INS. CO. TRACT NO. Board to letter with accompanying plat dated 8414 (SAVAGE PROPERTY) December 23, 1971 from Security Title Insurance FOR REAL ESTATE COMM. Company re Tract 8414 (Savage Property) in PRELIMINARY PUBLIC RPT. which a request for information was made for assistance in preparation of an application for a Real Estate Commissioner's Preliminary Public Report specifically that property is within the District Service Area and water is available without exception with certain standard stipulations. The General Manager advised that a similar letter was authorized by Board Action on September 27, 1971 to be sent County Planning Commission wherein District indicated water and sewer would be served to the proposed development. General discussion ensued. Consulting Engineer Rowe was requested to clarify several details and facets of the LETTER AUTHORIZED proposed installation for both water and sewer, BY BOARD The General Manager was instructed to write the letter. No official action taken. REQUEST FOR EXPENDITURE VICTOR INDEX SYSTEM The General Manager asked Auditor-Treasurer Hendricks to explain the Victor Index System both as to timesaving in labor and present the cost. Auditor-Treasurer Hendricks stated if the system was initiated at this time, it could prove an invaluable labor-saving device and the cost for a beginning was $510.00. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, and carried unanimously, authorization to purchase the Victor Index System at a cost of $510.00 was granted. RECOMMENDED EMPLOYEES The General Manager gave a report on the Step SALARY INCREASES AND Increases and the salary Range Adjustment as RANGE ADJUSTMENT follows and recommended their approval as submitted: Upon motion by Director Littleton, duly seconded b~ Director Disch & carried, the Recommended Step Increases ware approved as follows: DONALD SICKLES From 36B $829/Mo Field Superintendent To 36C 871/Mo Effective 12/1/71 (1 yr.) RAYMOND ANDERSON From 31D $718/Mo Engineering Aide I To 31E 752/Mo Effective 1/1/72 (1-1/2 Yr.) 12/27/71 December 27, 1971 Recommended Range Adjustment -- GABINO BECERRA From (5/1/70) 27B $2.96/Hr = $515/Mo Utility Crewman II To (7/1/71) 27D 3.39/Hr = 589/Mo Adjustment To 29C 3.56/Hr = 619/Mo Effective Date 1/1/72 CALIF. UNEMPLOYMENT Auditor-Treasurer Hendricks presented contents INSURANCE CODE - DEPT. of letter received on California Unemployment OF HUMAN RESOURCES Insurance Code from Department of Human DEVELOPMENT Resources Development dated December 1, 1971 with a reply deadline of January 15, 1972 advising that there were several options for ~., this program i.e. continuing the current pro- gram or initiating one of two other proposals suggested. Attorney Farrell who had also reviewed the letter, advised there was a good deal of information to consider and that to the best of his knowledge several other effected concerns seemed to be retaining the system in its present form. Auditor-Treasurer Hendricks recommended to retain the District's program "as is". Members of the Board discussed the matter questioning the Auditor-Treasurer on several points. MOTION Upon motion by Director Disch, duly seconded by Director Forrest, and carried unanimously, the matter was referred to the Personnel Committee for further reconsideration with a report to be made at the Regular Board Meeting of January 10, 1972 ADDN'L INFORMATION ON The General Manager again presented Attorney ATTY GREEN'S REQUEST Denslow Green's letter dated December 3, 1971 TO REPRESENT CUCAMONGA to refresh the Board on this matter and then WATER DISTRICT read Attorney Green's letter dated December 24, 1971 which letter had been requested by ~ the General Manager in a telephone conversation subsequent to the Board Action of December 13, 1971 MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, the letter directed to the District dated Decem- ber 24, 1971 from Attorney Denslow Green was accepted and the General Manager directed to notify Attorney Green of the Board's approval of his representing the Cucamonga County Water District in the adjudication of Water Rights in the Chino Basin, subject to the conditions of his letter of December 24, 1971. ATTY GREEN'S P~PORT ON The General Manager opened discussion on Attorney ATTORNEY'S WATER Denslow Green's letter dated December 10, 1971 PRICING COMMITTEE regarding Report on Attorney's Water Pricing Committee. Director Disch requested information and clarification on "Pump Tax". The General Manager replied to this question and made reference to Consulting Engineer Rowe's Study on this matter asking the Consulting Engineer to speak to this matter and further clarify ~ certain major points of interest. The fore- going was for informational purposes only as Attorney Green's report was preliminary in order to keep the District informed. Another meeting of the Attorney's Water Pricing Committee is planned for January 13, 1972 at which time figures, programing of proposals will be assembled and completed and will be relayed to the District by Attorney Green. 12/27/71 December 27, 1971 UNFINISHED BUSINESS RESOLUTION 1504 The Secretary presented Resolution 1504 RELEASE OF LIEN requesting Release of Lien for water main GLENVILLE C. BENDING extension charges of Glenville C. Bending, 30]7 No. ORANGE ST. 3027 No. Orange Street (Holly Circle Drive) (HOLLY CIRCLE DR.) San Bernardino, Ca. The Auditor had signed the Certificate of Payment and recommended approval of the Release of the Lien. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1504 was adopted. CHANGE ORDER NO. 1 Change Order No. 1 was presented for authori- A. S. PEICH, CONTRACT zation to have Contractor, A. S. Peich remove SEWAGE COLLECTION 10" Clay Pipe stub in N/s of M.H. @ Sta. 0+05.50 SYSTEM - PALM AVE. & connect to M.H. w/12" VCP and remodel existing FISHER ST. J/N S-818 10" Channel as directed, incl. all mat'ls, equipt, and labor to perform work at Lump Sum price of $150.00. This is in connection with Sewage Collection System @ Palm Avenue and Fisher Street. The General Manager recommended approval. MOTION Upon motion by Director Wall, duly seconded by Director Disch, and carried unanimously, Change Order No. 1 to the A. S. Peich Contract was approved and President and Secretary authorized to execute same. RESOLUTION 1505 Resolution No. 1505 was presented for Cancella- CANCELLATION NOTICE OF tion of Notice of Necessity of Connection to NECESSITY OF CONNECTION Public Sewer of Annie J. Wiseman Dixon, 7132 TO PUBLIC SEWER ANNIE Church Ave., Highland J.WISEMAN DIXON, 7132 CHURCH AVE. HIGHLAND MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1505 was adopted. RESOLUTION 1506 CANCELLATION NOTICE OF Resolution No. 1506 was presented for Cancella- NECESSITY OF CONNECTION tion of Notice of Necessity of Connection to TO PUBLIC SEWER-JAMES Public Sewer of James E. and LaVerne E. Swanson, E. & LaVERNEE. SWANSON, 27273 Main Street, Highland 27273 MAIN ST.HIGHLAND MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1506 was adopted and Attorney Farrell was instructed to file dismissal with prejudice. RESOLUTION 1507 Resolution No. 1507 was presented for Cancella- CANCELLATION NOTICE OF tion of Notice of Necessity of Connection to NECESSITY OF CONNECTION Public Sewer of Ethel A.Lillard c/o LaVerne Swanson, TO PUBLIC SEWER-ETHELA-27263 Main Street~ Highland LILLARD c/o LAVERNE SWANSON 27263 MAIN ST.HIGHLAND MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1507 was adopted and Attorney Farrell was instructed to file dismissal with prejudice. RESOLUTION 1508 Resolution No. 1508 was presented for Accepting ACCEPTING GRANT DEED Grant Deed and Bill of Sale from East Highland AND BILL OF SALE FROM Domestic Water Company of all real property of EAST HIGHLAND DOM'TIC the Corporation and authorization to record same. WATER CO. AND RECORD Atty Farrell recommended acceptance and SAME recordation of same. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1508 was adopted and authorization for recordation granted. 12/27/71 December 27, 1971 NEW BUSINESS APPOINTMENT OF DISTRICT Water Committee - Chairman Disch, Director COMMITTEES BY PRESIDENT Wall STALLWOOD Sewer " " Forrest, " Wall Personnel " - " Disch, " Forrest Finance " " Wall, " Disch Public Relations- "Littleton, " Disch Insurance " -DirectorForrest, " Littleton Joint Powers Sewer Committee - Chairman Stallwood & Wall - Alternate Director Forrest APPOINTMENT OF DISTRICT The General Manager requested that the TREASURER Board appoint Howard H. Hendricks as District "' Treasurer recommending Howard H. Hendricks highly for this responsible position. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Howard H. Hendricks was appointed Treasurer for the District. SEWER DAMAGE CLAIM Tke General Manager presented information on a BY KENNETH R. FLOYD, Sewer Damage Claim by Kenneth R. Floyd, 25427 25427 35TH ST. SAN 35th Street, San Bernardino, Ca. occurring on BERNARDINO December 16, 1971. District Claim Form received December 21, 1971. A Sewer Stoppage Report by David V. Garcia, Engineer was filed. The General Manager recommended case be referred to the District's insurance carrier. Attorney Farrell explained the purposes and procedures of the District Claim Form and also recommended referring to the District's Insurance Carrier for appropriate action MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, the Board accepted the recommendation of the ~ General Manager and Attorney Farrell to refer the Sewer Damage Claim by Kenneth R. Floyd to the District's Insurance Carrier for appropriate action with a request that the District hear from them on the matter by January 24, 1972 INSURANCE INFORMATION Attorney Farrell suggested strongly that the BY ATTORNEY FARRELL District require that all future Claims filed with District's Insurance Carrier be acknowl- edged by the Insurance Carrier stating the outcome of the claim and action taken. CALL FOR BIDS FOR The General Manager requested for authorization CONSTRUCTION OF TWO (2) to call for and open bids for the Construction BOLTED STEEL COLLECTION of two (2) Bolted Steel Collection Reservoirs RESERVOIRS PLANT 12 and for Plants 12 and 40 for January 24, 1972 7:30 40 P.M. @ District office to be prepared by C M Engineering Associates MOTION Upon motion by Director Forrest, duly seconded by Director Disch, and carried unanimously to authorize C M Engineering Associates to prepare plans, specifications and call for bid opening of two (2) Bolted Steel Collection Reservoirs ~ for Plants 12 & 40 for January 24, 1972 7:30 P.M. at District office. 12/27/71 t881 D~r~r 27, 1971 CALL FOR AND OPEN The General Manager requested for authorization BIDS FOR THE to call for and open bids for the installation INSTALLATION OF of Water Transmission Main, Pump Station and WATER TRANSMISSION Bolted Storage Reservoir to connect the East MAIN, PUMP STATION Highland Domestic Water Company system to the & BOLTED STORAGE District's existing facilities, Base Line and RESERVOIR TO City Creek Wash for January 24, 1972, 7:30 P.M. CONNECT THE EAST @ District Office. A reservation exists in HIGHLAND DOMESTIC that the Pump Station may be deleted if all WATER COMPANY Easements are not obtained. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, and carried unanimoiusly, Staff authorized to prepare plans, specifications and call for and open bid for the Installation of Water Transmission Main, Pump Station and Bolted Storage Reservoir to connect East Highland Domestic Water Company system to the District's existing facilities, Base Line and City Creek Wash for January 24, 1972, 7:30 P.M. at the District Office. DISCUSSION RE COST Several members of the Board brought up the BET. CONSULTING question of the cost of Consulting Engineering ENGINEERING VS. THE Firms vs. employment of additional qualified EMPLOYMENT OF ADDN'L District Personnel. A rather lengthy discussion DISTRICT PERSONNEL followed with the suggestion that a study might be advisable. MOTION Upon a motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the Personnel Committee was directed to make a Study of Consulting Engineering Costs compared to all cost related to the employment by the District of additional permanent quali- fied personnel necessary to carry on District work, and report to the Board at the regular Board Meeting of March 27, 1972. FINANCIAL REPORT Auditor-Treasurer Hendricks gave each Director the Financial Report for November 1971 for the Water and Sewer Division. This was for information only APPROVAL OF WARRANTS The following Warrants for the Water Division were presented for the Directors to read: 08450 - 08584 (General) $129,863.23 05050 - 05117 (Payroll) 16,771.83 $ 146,635.06 ANNOUNCEMENTS SURVEY/STUDY BY Attorney Farrell gave a brief oral report of ATTY FARRELL RE and agreement he had received from the City NORTON AIR FORCE Attorney of San Bernardino between the City BASE AREA of San Bernardino and the United States Government for treatment of sewerage emanating from Norton Air Force Base. After discussion of the report, Attorney Farrell indicated he would review the agreement in more detail and make a more precise report at the next Regular Meeting of the Board of Directors, January 10, 1972. 12/27/71 December 27, 1971 MOTION The Board of Directors requested Attorney Farrell to prepare a full report to be presented at the next regular Board Meeting of January 10, 1972; more specifically to define limits of land area which the agreement covers. O. A. WALL ADVISES O.A. Wall informed the Board of Directors OF APPOINTMENT ON that he had been elected to the Board of CSDA the California Special Districts Association for the ensuing year. MOTION Upon motion by Director Disch, duly seconded by Director Forrest, and carried unanimously, authorization was made for Director Wall to represent the District and District to pay all expenses in connection with his Director- ship in California Special Districts Assoc. as has previously been done. ADJOURNMENT There being no further business to come before the Board, adjournment motion was made by Director Wall, duly seconded by Director Forrest and carried at 9:45 P.M. Harold G. Rickert, Secretary Board of Directors Approved R. E. Stallwood, President