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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/13/1972 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 13, 1972 CALL TO ORDER The Meeting was called to Order at 7:30 P.M. and bid presentation time declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Consulting Engineer Rowe, Attorney Robert Farrell and General Contractors MINUTES OF There being no corrections or additions to FEBRUARY 28 AND the Minutes of the Regular Board Meeting of MARCH 3, 1972 February 28 and Adjourned Regular Meeting of March 3, 1972, motion was made by Director MOTION Disch, duly seconded and carried unanimously to approve the Minutes of both meetings as submitted. BID OPENING WATER TRANSMISSION The Secretary opened and read the bid proposals MAIN, BASE LINE, WEST for water transmission main in Base Line, OF VALERIA DRIVE TO west of Valeria Drive to Mc Kinley, Each MC KINLEY JOB W-840 proposal was accompanied by the required ten percent bid bond and were as follows: Ace Pipeline $13 690.00 R. L. Berard Co. 12 870.00 El-Co Contractors 7 889.50 Hays Construction 18 434.50 Michael Mize 10 451.80 Sares Pipeline Inc. 8 865.00 TCH Pipeline Inc. 11 085.00 Witon Construction 11 686.00 Barron & Eckhart 8 030.00 Engineer's Estimate $9,800 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, to turn the bid proposals over to the Engineers for review and recommendation. ENGINEER'S Engineer Garcia said all the proposals were RECOMMENDATION in order and recommended accepting the 1~ (WATER MAIN IN bid of El-Co Contractors and holding next BASELINE) two low bids until Contract signed,.all subject to approval of Legal Counsel. MOTION Upon motion by Director Wall, duly seconded AWARDING CONTRACT by Director Disch and carried unanimously, to award Contract for installation of water transmission main in Base Line, west of Valeria Drive to Mc Kinley, to low bidder, El-Co Contractors Inc. in the amount of $7,889.50, and holding next two low bids, all subject to approval of Legal Counsel. 1 3/13/72 191 5 March 13, 1972 BLD OPENING WATER TRANSMISSION MAINS The Secretary opened and read the bid pro- NINTH ST, TIPPECANOE posals for installation of Water transmission AND SIXTH STREET mains in Ninth Street, Tippecanoe and Sixth JOB W-838 BI Street. District Job W-838 B. I. Each proposal was accompanied by the required ten percent bid bond and were as follows: Ace Pipeline $57,513.40 R. L. Berard Co. 71,720.00 Rogers & Davies 60,481.00 Sares Pipeline 39,235.00 TCH Pipeline Inc. 47,345.50 Barron & Eckhart 47,695.00 Engineer's Estimate $54,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, to turn the bid proposals over to the Engineers for review and recommendation. ENGINEER'S RECOMM- Engineer Garcia said all proposals were ENCATION [WATER correct except the bid of R. L. Berard Company MAINS IN 9TH, TIPPE- which was $71,195 and should have read $71,720. CANOE & 6TH] He stated the Engineers recommended accepting the low bid of Sare's Pipeline Inc., and holding next two low bids until Contract signed by Sares, all with approval of Legal Counsel. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unani- mously, to award Contract for installation of water transmission mains in Ninth Street, Tippecanoe and Sixth Street to the low bidder of Sare's Pipeline Inc. in the amount of $39,235.00 and holding next tow low bids until Contract signed, all subject to approval of Legal Counsel. BID OPENING SEWER LINE TO SERVE The Secretary opened and read the bid proposals TMR SCHOOL, FOURTH for the installation of sewer line to serve STREET AND PALM the Trainable Mentally Retarded School at LANE - JOB S-797 Fourth Street and Palm Lane. Each proposal was accompanied by the required ten percent bid bond and were as follows: Beecher Construction Co. $ 9 859.75 Chino Pipeline 12 762 70 City Construction 9 092 00 H. Reese Cockrum 7 623 00 DeLeon Construction 11 557 00 Hays Construction 8 783 75 Gary D. Johnson 10 232 00 Michael Mize 7 795 75 O. B. Northington 7 923 00 Edmond Vadnais 9 293 20 TCH Pipeline 9 540 00 Engineer's Estimate $12,000 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, to turn the bid proposals over to the Engineers for review and recommendation. ENGINEER'S Engineer Rowe stated all bid proposals were RECOMMENDATION correct except DeLeon Construction which was [SEWER LINE 4TH $11,587 and should read $11,557.00. He & PALM LANE, TMR recommended awarding Contract to low bidder, SCHOOL] H. Reese Cockrum, in the amount of $7,623.00 and hold next two low bids, all subject to approval of Legal Counsel. 2 3/13/72 6 March 13, 1972 MOTION AWARDING CONTRACT Upon motion by Director Wall, duly seconded SEWER LINE TO SERVE by Director Disch and carried unanimously, TMR SCHOOL, 4TH & to award Contract for installation of sewer PALM LANE line to serve TMR School at Fourth Street and Palm Lane to low bidder, H. Reese Cockrum in the amount of $7,623.00 and holding next two low bids until Contract signed, all subject to approval of Legal Counsel. EXTENDING BID OPENING The General Manager requested authorization DATE TO RELINE 20- to extend the bid opening date to reline the INCH BEAR VALLEY WATER old 20-inch diameter Bear Valley water LINE transmission line, to March 27 as a result of not obtaining required pipeline license ~-- from AT&SF. He said he hoped to get the water line finished before the demand period. Considerable discussion ensued. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, authorization was granted to extend the bid opening to reline the old 20-inch Bear Valley Water transmission line to March 27, 1972. CORRESPONDENCE BEAR VALLEY MUTUAL The General Manager had mailed a letter WATER CO. REQUESTS dated February 29 from the Bear Valley Mutual AGRICULTURAL Water Company, to all Directors. Mr. Hinckley WATER was requesting the purchase of surplus water from the District at the Base Line and Weaver connection, for the 1972 irrigation season. The General Manager said they have been served surplus water in the past and rec- ommended approval of selling the surplus water at the offered price of $20.00 per acre foot. MOTION Upon motion by Director Littleton, duly ~ seconded by Director Wall and carried unanimously, to approve the request for purchase of surplus water to the Bear Valley Mutual Water Company based upon an Agreement to be prepared by Staff and Legal Counsel. CROSS-CONNECTION Each Director was given a copy of letters CONTROL MEMBERSHIP from the University of Southern California, DUES - 1972 Foundation Corss-Connection Control Research requesting Purveyor Membership Dues of $174.80. The General Manager pointed out that Staff utilizes information The Cross Connection Research Lab makes available and that it was extremely valuable to the District. This lab also sends lists of approved backflow devices to the District. He noted this sustaining membership was formerly collected tkrough the Southern California Water Utilities Association and was also $174.80 in 1971. He recommended approval of retaining membership. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, to continue sustaining membership with the ~ Foundation Cross Connection Control Research University of Southern California and pay 1972 dues of $174.80. MUNICIPAL FINANCE Authorization was requested for District OFFICERS CONFERENCE Auditor to attend the Municipal Finance IN DENVER, MAY 28 Officers Association conference in Denver, Colorado May 28 to June 1. Registration fee $50. The General Manager said he felt this would be beneficial to the District for Howard Hendricks to attend. 3/13/72 March 13, 1972 MOTION Upon motion by Director Littleton, duly (AUDITOR ATTEND seconded b~ Director Disch and carried unanimously, CONFERENCE) authorization was granted to Auditor Eendricks to attend the Municipal Finance Conference in Denver at District expense. JOANNIDES, 26840 THIRD The General Manager read a letter from George ST, REQUESTS WATER Joannides, 26840 Third Street, Highland in SERVICE which he requested water service from the District. The General Manager said under the conditions that exist, he did not recommend we consider extending the line in Third Street at this time, but to notify Joannides that if he would annex and pay the front footage costs, service installation and water formula cost the District would install a service at the northwest corner of Central Avenue and Third Street and he would be required to extend his own service line to his property. PRESIDENT STALLWOOD At 8:37 P. M. President Stallwood left the LEFT MEETING meeting and Vice President Forrest assumed the chair. MOTION Upon motion by Director Littleton, duly (JOANNIDES WATER seconded by Director Wall and carried unani- REQUEST) mously by those Directors present, to provide Mr. Joannides with a service at the northwest corner of Central and Third Street with Joannides to pay the usual connection charges and water formula and extend his own service line from the meter to his property. CHAIRMAN STALLWOOD At this point in the meeting, 8:42 P. M., RETURNED TO CHAIR Vice President Forrest relinquished the Chair to the President. ASSEMBLYMAN LEWIS Letters received March 3 and 7 from Assemblyman & SENATOR COOMBS- Jerry Lewis and Senator William Coombs were MERCURY CONTENT sent to each Director. The Legislators IN FISH, RESOLUTION thanked the District for Resolution 1519 with reference to mercury content in fish. This was information only. IDA NOTICE OF ELECTION A Notice was received from the Irrigations TO BE HELD AT SPRING Districts Association dated March 6 in which CONVENTION IN they noted an election to be held at the IDA MONTEREY Convention in Monterey the week of March 26. A copy of the Notice was mailed to each Director. The General Manager indicated the intention of mailing to County Water Districts in the State who are members of the IDA, requesting support of Director Forrest as a Director to the IDA County Water District Section. ADAMS WICKEL & ASSOC. The General Manager gave each Director a copy MOBILE HOME PARK of a letter dated March 10 from Adams Wickel BASELINE & WEBSTER and Associates requesting a firm committment from the District relative to the sewer trunk line in the East Highlands area. The General Manager noted they had been before the Planning Commission and their mobile home park at Base Line and Webster was approved with septic tanks on an interim basis until the District installs sewer collection lines within a two-year period. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, the General Manager was directed to invite representatives of Adams, Wickel and Associates, and CM Engineering and Associates, to the District Board Meeting on April 10, 1972 to discuss their proposed mobile home park develop- ment and its sewer connection fees and District's East Trunk Sewer extension schedule. 4 3/13/72 918 March 13, 1972 SEWER SERVICE Tke General Manager brougkt up ~Or d~acussion, ROBERTS/BRUCE sewer service to the Roberts Bruce Condominium CONDOMINI~3M S~ at Osbun Road and Pumalo Street. He gave each CORNER OSBUN ROAD Director a copy of a map of the general area. AND PUMALO He restated the results of the study CM Engineer- ing Associates had made and presented through Joseph Rowe earlier to the Board. After discussion of the matter, he recommended the District extend the sewer collection line in Osbun Road north of Highland Avenue, approximately 200 feet, at an estimated cost of $4,000.00. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, to accept General Manager's recommendation to install a sewer line in Osbun Road at an esti- mated cost of $4,000. MOTION Upon motion by Director Forrest, duly seconded CALLING BIDS ON MAY 8 by Director Wall and carried unanimously, to SEWER LINE IN OSBUN authorize Staff and Engineers to design and call ROAD for bids for sewer extension line in Osbun Road north of Highland Avenue, on May 8, 1972 at 7:30 P. M. at District Office. EMPLOYEE BLACKMAN The General Manager presented a recon~nended step STEP INCREASE increase for District's Construction Inspector Harry Blackman, from 30E $718 month to 30F $752 month, effective March 1, 1972. The General Manager highly recommended the increase. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, to approve the step increase of Harry Blackman as recommended to be effective March 1, 1972. COST OF CONSULTING The General Manager requested authorization to ENGINEERS VS HIRING extend the date of completion on the Cost Study DISTRICT PERSONNEL of Consulting Engineers versus hiring additional District Personnel from March 27 to April 24, 1972. He said the report was almost completed by the Auditor but felt it should be presented to the Personnel Committee before finalizing it for presentation to the Board. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, authorization was granted to extend the report due date to April 24, 1972. RESOLUTION 1521 The Secretary presented Resolution No. 1521 CERTIFICATE OF requesting acceptance of Certificate of Completion COMPLETION, PARKER and filing Notice of Completion of Parker Con- CONSTRUCTION CO. struction Company for the grading of reservoir sites at Plants 12, 40 and 108. The General Manager recon~ended approval. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1521 was adopted. RESOLUTION 1520 The Secretary presented Resolution No. 1520, ACCEPTING AGREEMENT Accepting Agreement and Authorizing Execution TEMPORARY WATER of Agreement With State of California, Department SERVICE, HIGHLAND of Mental Hygiene and Highland Little League for LITTLE LEAGUE Temporary Water Service..i A copy of the Agreement was mailed to each Board Member. The area of the Higkland Little League that would be receiving temporary water service is southwest of Amanda Street and Eucalyptus on the Patton State Hospital farm lands. The General Manger indicated that the District Engineers kad 5 3/13/72 March 13, 1972 prepared an estimate for a 1 1/2-inch service at $50Q; 2-inck service at $850 and 3-inch service at $2,150. Charges for front footage cost would be $1810.00. This includes the frontage of the property where Amanda would extend to Arden Avenue. Director Disch of the Water Committee stated their recommendation was to accept the Agreement prepared by Staff and Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, to accept recommendation of Water Committee and adopt Resolution No. 1520. SEWER DISCUSSION The General Manager stated sewer service to be HIGHLAND LITTLE based upon actual cost of $400 acre to the 9.2 LEAGUE acres with a total cost of $3,780. MOTION After considerable discussion, Director Disch motioned, duly seconded by Director Littleton and carried unanimously, to authorize Staff and Legal Counsel to hold meeting with the officers of the Highland Little League to explain in detail, District's Resolution No.1520, and if the League can't get Agreement executed, we will provide temporary water service from a fire hydrant with League to sign District application with a payment of $5 installation charge and $100 deposit. MOTION Upon motion by Director Forrest, duly seconded RE: ARTICLE IN by Director Littleton and carried unanimously, HIGHLAND BANNER to authorize the General Manager and Legal REGARDING LITTLE Counsel to properly answer the article in the LEAGUE Highland Banner Newspaper. RESOLUTION 1516 The Secretary presented Resolution No. 1516 ACCEPTING DEED Accepting Deed and Conveyance of Water Rights AND CONVEYANCE from Ernest J. and Blanche F. Meyer. He stated OF WATER RIGHTS the Meyer's will lease a portion of their ERNEST MEYER property to a developer to build a mobile home park and wanted to convey to the District, sufficient water rights to cover all their property but would retain 32.4 acre feet. The General Manager stated the water rights have been recorded and recommended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1516 was adopted. RESOLUTION 1522 The Secretary presented Resolution 1522 Accepting ACCEPTING AGREEMENT agreement and Authorizing Execution of Agreement WITH SB COUNTY with San Bernardino County Road Department for ROAD DEPT, a Temporary Right of Entry to Districts Plant 3 TEMPORARY RIGHT at Del Rosa Road and Pacific Street. The General OF ENTRY, PLANT 3 Manager said he reviewed this Temporary Right to Entry with Legal Counsel. The Road Department wants to use only ten feet to get their equipment on Pacific Street. Legal Counsel said the document appears to be proper° MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1522 was adopted. WELL DRILLING The General Manager gave an oral report on Roscoe PLANT 11 Moss Contractor drilling the new Well at Plant 11. He said the driller is having minor problems at this well. The Well at Plant 11 is now drilled to a depth of 860 feet. The General Manager recommended authorizing an extension of time to April 10 for completion of the well at Plant 11. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, 6 /13/72 March 13, 1972 MOTION authorization was granted for the extension EXTENSION OF TIME of time to well driller Roscoe Moas to ROSCOE MOSS April 10, 1972 at Plant 11. WELL DRILLING The General Manager stated Roscoe Moss now PLANT 28 has the new Well at Plant 28 drilled to 207 feet deep. He said they have experienced considerable trouble from vandalism and also the well is out of alignment and the driller is attempting to pull some of the casing and straighten the well. He recommended an extension of time of the Roscoe Moss Contract to April 10 for completion of Well at Plant 28. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, to grant the extension of time for completion to April 10 to the Roscoe Moss Company for Well drilling at Plant 28. ZAPP CONTRACTOR Engineer Garcia reiterated on the William SAN MANUEL INDIAN Zapp Contract for the San Manuel Indian RESERVATION Reservation water project. He said Zapp had constructed the project according to plan and had only the barber green cap left to finish, but before he could finish, the U. S. Public Health Dept. came in and installed a sewer line and crossed the District's water line. Zapp had to wait to finish his project as he couldn't get in the area. The U. S. Public Health asked District's Contractor Zapp to do their work. Engineer Garcia said Contractor Zapp should complete his water project this week and that the District won't accept the job until the County Road Department agrees that all work is in accordance with the permit issued. This was information only with no action necessary. QUARTERLY PROGRESS President Stallwood said it would be quite REPORT OF PROJECTS informative to Board Members if they could OPEN have a Progress Report of all District Projects that ~re in progress. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, tke General Manager and Auditor were directed to prepare a Quarterly Progress Report of District's active projects. PORTRAITS OF The General Manager said he thought it would DISTRICTS be appropriate to have portraits of the District's PRESIDENTS past and present Presidents of the Board of Directors to hang in the Board Room. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously to authorize the General Manager to compile portraits of Presidents of the Board of Directors of the District for the Board Room. ADJOURNMENT TO At this time, 10:16 P. M., President MARCH 24, 3:30 PM Stallwood adjourned the meeting to March 24, 1972, at 3:30 P. M. at the District Office. Harold G. Rickert, Secretary Board of Directors Approved R. E. Stallwood, President 3/13/72