HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/24/1972 EAST SAN BERNARDINO COUNTY WATER DISTRICT
ADJOURNED REGULAR MEETING MARCH 24, 1972
CALL TO ORDER The Meeting was called to Order at 3:30 P. M., and bid presentation time declared closed.
PLEDGE OF All those present joined in the Pledge of Allegiance
ALLEGIANCE to the Flag of the United States of America
ROLL CALL Directors Present: Disch, Forrest, Littleto
Stallwood and Wall
Directors Absent: None
Others Present: General Mgr-Secretary Rickert;
Asst Mgr-Engineer Garcia; Recording Secretary
Kinzer; Consulting Engineer Rowe, Attorney R.
Farrell, and General Contractors
MINUTES OF There being no additions or corrections to the
MARCH 13 Minutes of the Regular Board Meeting of March 13,
MEETING 1972, Director Disch motioned, duly seconded by
Director Forrest and carried unanimously by those
MOTION Director present, to approve the Minutes of
March 13 as submitted.
BID OPENING
CEMENT MORTAR LINING The Secretary opened and read the bid proposal
20-INCH DIAMETER for the Cleaning and Cement Mortar Lining of
BEAR VALLEY WATER approximately 7700 lineal feet, 20-inch Diameter
TRANSMISSION Bear Valley Water Transmission Pipeline. The
PIPELINE proposal was accompanied by tke required ten
percent bid bond and was as follows:
Ameron Inc, Pipe Lining Div. $35,805.00
Engineer's Estimate $43,000
The General Manager stated Raymond International
Inc, Centerline Department was unable to bid,
and he mentioned there were very few contractors
that could to this type of job. He said there was
a signed resolution from the Ameron Inc. parent
company allowing signing of necessary documents.
MOTION Upon motion by Director Disch, duly seconded by
Director Wall and carried unanimously by those
Directors present, to turn the bid proposal over
to the Engineers for review and recommendation.
DIRECTOR LITTLETON At 3:36 P. M. Director Littleton joined the
ARRIVED meeting.
ENGINEER'S Engineer Garcia said the bid proposal of Ameron
RECOMMENDATION Inc was in order and recommended accepting their
bid in the amount of $35,805, subject to approval
of Legal Counsel.
MOTION Upon motion by Director Wall, duly seconded by
[AWARDING CONTRACT] Director Littleton and carried unanimously, to
award the Contract for Cleaning and Cement Mortar
Lining the 20-inch Diameter Bear Valley Water
Transmission Pipeline to Ameron Inc, Pipe Lining
Division in the amount of $35,805.00, subjectto
approval of Legal Counsel.
AWARDING CONTRACT The General Manager stated the Bid Opening was
PUMPHOUSES AND held March 22, 1972 for the Furnishing of Pump-
EQUIPMENT, PLANTS houses and Equipment at District's Plants 11,
11, 12, 28 AND 40 12, 28 and 40 and that he, Joe Rowe and David
Garcia made evaluations on all the component
parts. There was one discrepancy in that Trade
West Construction Company had bid $372,169 and
skould have read $380,630. Each proposal was
accompanied by the ten percent bid bond and
were as follows:
1 3/24/72
t922 March 24, 1972
[Pumphouses & J. Putnam Henck $302,000
Equipment Contd] Pylon Inc. Engineering 286,810
TC~ Pipeline Inc. 318,677
Trade West Const. 380,630
R. L. Thibido 379,900
Engineer's Estimate $330,000
The General Manager presented each Board Member
with a copy of the Base Bid totals. He stated
he received a letter from low bidder Pylon Inc,
that where prices not quoted, they would use
"A" items shown on the "Bidding Sheet". Pylon
Inc Base Bid price was broken down to reflect
component items selected by Staff and Consulting ~.~
Engineer, as allowed by the Specifications,
based on equipment efficiencies and overall cost.
This reduced the Base Bid Price of $293,786 to
$286,810.00 which is now the Contract Price.
Staff and Consulting Engineer recommended
accepting low bid of Pylon Inc., Engineering
Contractors on the Contract Price of $286,810.00
subject to approval of Legal Counsel and the
utilization of the "Peerless" Pump Bowls, and
the "A" items for Items 1 through 8 and 13
through 15; "C" Items for Items 9, 10 and 12;
and the "B" Item 11 on Page 2-11 of the
Specifications.
MOTION Upon motion by Director Forrest, duly seconded
[AWARDING CONTRACT] by Director Littleton ~and carried unanimously,
to accept Staff and Engineer's recommendation and
award the Contract for Furnishing Pumphouses and
Equipment at Plants 11, 12, 28 and 40 to the
low bidder, Pylon Inc, Engineering Contractors,
on the Contract Price $286,810 and holding next
two low bids until Contract signed, all subject
to approval of Legal Counsel.
RELEASE OF SARE'S A copy of Sares Pipeline Construction Company
PIPELINE CONTRACT letter dated March 16, 1972 was mailed to each
WATER MAINS 6TH, Director. Mr. Delbert Sare asked to be re-
9TH, & TIPPECANOE leased from the Contract awarded to his Firm on
JOB W-838 BI March 13, 1972 for the installation of water
mains in Sixth Street, Ninth Street and Tippecanoe
Avenue, since he had omitted certain items from
his proposal and could not do the job for the
price he had quoted. Legal Counsel and Staff
recommended Sare's Pipeline Construction Company
be released from the Contract.
MOTION Upon motion by Director Forrest, duly seconded
[RELEASING SARES by Director Wall and carried unanimously, to
PIPELINE accept Attorney and Staff's recommendation to
AND release Sares Pipeline Construction Company and
AWARDING CONTRACT return Sares ten percent bid bond on the Contract
TO TCH PIPELINE for the installation of Water Mains in Sixth,
INC] Ninth and Tippecanoe, Job W-838, and award Contract
to TCH Pipeline Inc who was second low bidder
for the project, in the amount of $47,345.50.
CORRESPONDENCE
CITY OF SB PLANNING The General Manager had prepared a map of the
DEPT, NOTICE OF area, using information from the City of SB
PROPOSED VARIANCE Planning Department. Proposed zone variance for
TRACT 7323 R-3 is within Tract 7323 on Palm Avenue. The
General Manager stated this was a condominium
development and the District has sufficient
facilities for both water service and sewer service
to the area. This was information only with no
action necessary.
2 3/24/72
March 24, 1972
SENATOR COLOGNE Correspondence from Senator Cologne's Office and
ASSEMBLYMAN QUIMBY Assemblyman Quimby were mailed to each Director
NOTES DISTRICTS noting they had received District's Resolution
CONCERN, MERCURY No. 1519 regarding Mercury Content In Fish.
CONTENT IN FISH Senator Cologne's Office noted he is now Justice
of the Fourth District Court of Appeal and no
longer in Sacramento, but referred resolution to
Assemblyman Jerry Lewis. Mr. Quimby sent the
resolution to Assembly Water Committee. This
was information only.
UNFINISHED BUSINESS
HIGHLAND LITTLE The General Manger stated he received a call this
LEAGUE, TEMPORARY date from the Highland Little League representative,
WATER SERVICE Mrs. Montgomery saying they would like to receive
temporary water service. He stated an Agreement for
permanent water service had been mailed to the
President of the Highland Little League, Max C.
Montgomery. He also stated Mrs. Montgomery had
brought in a copy of a document from the Secretary
of State dated 1961, noting the Highland Little
League was a Corporation. Legal Counsel stated
that if the League wanted temporary water service,
the District's Agreement for Temporary Water
should be signed by the President and Secretary
of Highland Little League as a Corporation.
MOTION Upon motion by Director Disch, duly seconded by
(TEMPORARY Director Wall and carried unanimously, the
WATER SERVICE) Board concurs with Attorney Farrell's advice to
allow Corporate Officers, President and Secretary
of Highland Little League to sign District's Water
Service Agreement for Temporary Construction Water
Service for a limited period, not to exceed
August 31, 1972.
MOTION Upon motion by Director Disch, duly seconded by
(FOR PERMANENT Director Wall and carried unanimously, that when
CONNECTION - Highland Little League requests permanent connection
HIGHALND LITTLE for water service form the District, the State Dept.
LEAGUE) of Mental Hygiene will be required to sign original
agreement prepared by Staff and Legal Counsel.
NEW BUSINESS
ACTURIAL STUDY FOR The General Manager had sent the brochure on
PUBLIC EMPLOYEES Retirement for State Public Employees' Retirement
RETIREMENT SYSTEM, System to each Baord Member. He stated he felt
STATE OF CALIF. the cost of the State Program would not be any
greater than the present program and that Staff
recommended an acturial study be made.
MOTION Upon motion by Director Forrest, duly seconded by
Director Wall and carried unanimously, to authorize
an acturial study be made with results turned over
to Personnel Committee for recommendation to the
Board.
FINANCIAL REPORTS
AUDITOR-TREASURER The Financial Reports of January and February 1972
for the Water and Sewer Divisions were presented
to each Board Member. The February Report covered
Capital Improvements for the period of July 1,
1971 to December 31, 1971.
APPROVAL OF The following warrants were submitted to the
WARRANTS Directors for approval:
Water Division
#8851 - #9013 (General) $1,046,783.15
#5290 - #5357 (Payroll) $15,730.83 $1,062,513.98
MOTION Upon motion by Director Forres%duly seconded
by Director Disch and carried unanimously, the
warrants were approved as submitted.
3 3/24/72
March 24, 1972
AWWA CONFERENCE The Secretary had sent correspondence received
SACRAMENTO, APRIL 13 from the American Water Works Association to
AND 14 each Director stating their Spring Conference
would be held at Woodlake Inn in Sacramento,
April 13 and 14, 1972.
MOTION Upon motion by Director Forrest, duly seconded
by Director Disch and carried unanimously,
authorization was granted for any Board Member
and any Staff Member the General Manager desig-
nates, to attend the AWWA Spring Conference at
District expense.
MANAGER'S REPORT
RESOLUTION 1523 The Secretary presented Resolution No. 1523
ANNEXATION 1971-13 Initiating Proceedings to District of
JCJC DEV CO. AND Annexation 1971-13, JCJC Development Company
CORWIN ASSOC. and Corwin Associates, 27490 and 27497 Fisher
27490 & 27497 FISHER Street, Highland, for sewer service to all
SEWER SERVICE owners. The General Manager recommended
approval.
MOTION Upon motion by Director Littleton, duly
seconded by Director Wall and carried
unanimously, Resolution No. 1523 was adopted.
RESOLUTION 1524 Resolution 1524 was presented, Initiating
ANNEXATION 1971-17 Proceedings to District of Annexation 1971-17,
ROSEVINK, 7702 Melvin J. Rosevink, 7702 Lankershim, San
LANKERSHIM, SB Bernardino, for sewer service to all owners.
SEWER SERVICE The General Manager recommended approval.
MOTION Upon motion by Director Littleton, duly
seconded by Director Wall and carried
unanimously, Resolution No. 1524 was adopted.
PADELFORD REQUESTS The General Manager read a letter dated
REIMBURSEMENT, SEWER February 18, 1972 and received March 10, 1972,
LATERAL LOCATION from C. E. Padelford, 6085 Orangeknoll, San
COSTS Bernardino, in which he requested reimbursement
of sewer lateral location costs of $357.24.
Engineer Garcia was called upon to explain
the facts. He said the District's contractors
did not install the lateral in question.
MOTION Upon motion by Director Littleton, duly seconded
by Director Forrest and carried unanimously,
to turn over the letter of C. E. Padelford
to Legal Counsel for answering.
EMPLOYEES STEP Staff and Personnel Committee recommended
INCREASE the approval of the following step increases
for District employees:
REGINALD TILLMAN Reginald Tillman, Customer Service, 1 1/2 Yr.
29D $652 Mo. to 29E $683 Mo. Effective May 1, 1972.
CLINTON STEWART Clinton Stewart, Utility Crewman III, 2 Yr.
29E $683 Mo. to 29F $718 Mo. Effective May 1.
HERBERT DEESE Herbert Deese, Plant Maintenance, 2 Yr.
29E $683. MO. to 29F $718 Mo. Effective May 1
MATHIS DAVIS Matkis Davis, Utility Crewman III, 2 Yr.
29E $683 to 29F $718 Mo. Effective May 1
MOTION Upon motion by Director Disch, duly seconded
by Director Littleton and carried unanimously,
to authorize the four named employees above,
be granted step increases as presented,
effective May 1, 1972.
4 3/24/72
ENGINEER GARCIA District Engineer Garcia thanked Mr. Rickert
THANKS BOARD and Board Members for allowing him to attend
the Ground Water Seminar in Seattle. He
said he felt the seminar was very educational
and worthwhile.
ADJOURNMENT There being no further business to come befor~
the meeting, adjournment was declared at 5 P. M.
Harold G. Rickert, Secretary
Board of Directors
Approved
R. E. S~allwood, President
5 3/24/72