HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 02/22/2012 East Vaey
Water District
3694 HIGHLAND AVE., SUITE 430,,HIGHLAND, CA
BOARD MEETING February 22, 2012 5-030 P.M.
AGENDA
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"In order to comply with legal require eats for posting of agenda, only those it filed With the
District Secretary by 12.-00 p.m. on Wednesday prior to the following Thursday meeting not
requiring deb artmental -investigation,Will be considered by the Board of Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors
regarding any items within the subject matter j urisdicti 0 on of the East Valley Water District. The
Board of Directors may BRIEFLY respond to statements made or questions posed. Comments are
1 0
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imea to three minutes per speaker.
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AGENDA - inis agenda contains a brief general description of each item to be considered. Except
as otherwise provided by law, no action shall be taken on any item not appearing on the following
agenda unless the Board of Directors makes a determination that an emergency exists or that a need
to take immediate action on the to came to the attention of the District subsequent to the posting
of the agenda.
I Approval of Agenda
2. CONSENT CALENDAR-All matters listed under the Consent Calendar are considered by
rlrl%lf
the Board of Directors to be routine and will be enacted in one motion. mere will be no
discussion of these items prior to the time the board considers the motion unless members of
I 't*
the board, the admirlistrative staff, or the public request specific items to I t)e discussed and/or
removea trom the Consent Calendar.
a. Approval of the board meeting minutes for January 24,2012
b. Approval of the board meeting minutes for February 8, 2012
C. Accept and file the Financial Statements for December 2011
d. Accounts Payable Disbursements: Accounts Payable Checks #231477 through
#231610 which were distributed during the period of January 26, 2012 through
February 8, 2012 in the amount of$908,787.96. Payroll and benefit contributions for
the period ended February 8, 2012 and included checks and direct deposits, I*n the
amount of$403,652.04, Total Disbursements for the period$1,312,440.00.
NEW BUSINESS
3. Adopt the audited financial statements for the year ended June 30, 2011
4. Approval of Access easement to the City of Highland(Toll Bros. homes)
5. Resolution 2012.01 — A Resolution of the Board of Directors of the East Valley Water
District In recognition of Edward King's twenty-five years of service
6. Resolution 2012.02 - A Resolution of the Board of Directors of the East Valley Water
District in recognition of Lois Mend ricksen-He fin's twenty-five years of service
7. Resolution 2012.03 — A resolution of the Board of Directors of the East Valley Water
District in recognition of Larry Mai berg's service as Director of the East Valley Water
District
REPORTS
8. General Manager/Staff Reports
• Additional Billing Cycle
• Eastwood Farms Update
9. Committee Reports.-
a. Legislative&Public Affairs Committee
b. Finance Commiuee
10. Legal Counsel Report
11. Consultant Report
12. Oral comments from Board of Directors
CLOSED SESSION
13. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to li figation pursuant to Government Code Section 54956.9(b)
One(1) Potential Case
14. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Iniftiation of litigation pursuant to Government Code Section 54956.9(c)
One(1)Potential Case
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CONFERENCE TH LABOR NEGOTIATOR
[Government Code Section 54957.6(a)]
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istfict Negotiator: General Manager
Employee Organization: S,B. .E.A
ANNOUNCEMENT OF CLOSETS SESSION ACTIONS
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ADJOURN Y
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LEASE NOTE.
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
available for public inspection in the District's ogee located at 3654 E. Highland Ave, Suite 18, Highland,
during normal usiness hours. Also, such documents are available on the District's website at
wwwxastvailey.org subject to staffs ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2 a , any request for a disability-related od. fication or
accommodation, ` clu * g auxiliary aids or services, that "is sought in order to participate in the -
agendized. public meeting snou.ld be directed to the District's Administrative Manager at (909) 885-4900 at
least 72 hours pn*or to said meeting.
3
Subject to oproval
EAST VALLEY WATER DISTRICT JANUARY 24,2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 3:00 p.m. Mr. Cimino led the
flag salute.
PRESENT: Directors-. Coleman, LeVesque, Morales. Sturgeon, Wilson
ABSENT: Directors. None
STAFF.- John Mura, General Manager/CEO- Eliseo Ochoa, District Engineer*
Brian Tompkins, Chief Financial Officer; Justine mendricksen,
Admil'strative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Jim Cimino (Cimino
Realty), Ron Coats, Dan Dyer, Steve Co elan(SBVMWD)
APPROVAL OF AGENDA
M/S/C (Sturgeon-Morales) that the January 24, 2012 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 3:01
p.m.
Mr. Dyer stated his frustration regarding air in the water lines, and would like to see this
problem resolved in the near future.
The General Manager/CEO stated that he or a representative from East Valley Water
District would contact Mr. Dyer regarding air in the water lines.
There being no further written or verbal comments, the public participation section was
closed.
Minutes:01/24/12jph
RESOLUTION 2012.04 A RESOLUTION OF THE BOARD OF DIRECTORS F
THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF
WATER DISTRIBUTION SYSTEM FROM YOUNG SHIN (DAIRY QUEEN)
SC (Wilson-Morales)that Resolution 2012.04 a approved.
DIRECTORS' FEES AND EXPENSES FOR DECEMBER 2011
S C (Wilson-Morales) that the Directors' fees and expenses for December 2011
be approved.
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR OCTOBER 2011
S C (Wilson-Morales) that the Financial Statement for October 2011
accepted.
ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER
ENDED DECEMBER 201
S C (Wilson-Morales) that the Investment Report for the quarter ended
December 2011 be accepted.
DISBURSEMENTS
S C (Wilson-Morales) that General Fund Disbursements 9231130 through
#231341 distributed during the period of January 3, 2012 through January 17, 2012 'n the
cunt of$1,336,968.14 and. Payroll Fund Disbursements for the period January 17, 2012
in the amount of$261,128.19 totaling $1,598,096.33 be approved..
ORDINANCE 382 N ORDINANCE OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ESTABLISHING GUIDELINES FOR
THE CONDUCT OF ITS PUBLIC MEETINGS AND .ACTIVITIES
S C (Morales-Coleman) that rdin a No. 382 be approved as submitted.
A raft call vote was taken:
Ayes* Coleman, Sturgeon, Wilson, Morales, Levesque
Noes: None
Abstain: None
GENERAL MANAGER/STAF F REPORTS
The General Manager reported on the following items:
Staff is working on scheduling a District tour in April or May
Assistant General M alter and Human Resource positions
2 Minutes. 1/24/1 Ph
* New staff report format
* Scheduling committee meetings
COMMITTEE REPORTS
a. Engineering & Facilities Committee — The Chairman of the Board stated that
the committee had met and discussed IT and security issues.
LEGAL REPORT
No report at this time,
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Wilson stated that the first Finance Committee meeting will be held on
February 2nd at 1-.30 pm.
The Vice Chairman stated that the Legislative & Community Affairs Committee met on
9th
January and discussed the following.#
* AB 3030
*
2nd year state legislation
* Legi*slative platforms and priorities
Board member Coleman stated that he had recently toured the District's facilities and
noted that the District's warehouse was the best organized parts department that he has
ever visited. Board member Coleman offered his appreciation to the staff who are
responsible for maintaining the warehouse. Board member Coleman would also like to
know who I*s handling the District's Grant Program.
Information only.
The Board took a break at 3:27 pm.
The Board returned to session at 3,35 pm.
CLOSED SESSION
The Board entered into Closed Session at 3:36 p.m. as provided in the California Open
Meeting Law. Government Code Section 54945.9(a), to discuss the 'Item listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 4:03 p.m. The item listed on the agenda was
discussed in closed session with the followmg action being taken.
3 Minutes-,0 1/24/12 1 ph
The Board unanimously authorized a 6 month listing agreement extension between East
1#
Valley Water District and Jim, Cimino and appointed John J. Mora and Jim Cimino to
serve as District negotiators for said property.
The meeting adj oumed at 4-04 p.m.
Matt LeVesque,President
John J. Mura, Secretary
Minutes:0 1/24/12 j
Subiect to auroval
EAST VALLEY WATER DISTRICT FEBRUARY 8, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman called the meeting to order at 530 p.m. Mr. Roberts led the flag salute.
PRESEMI: Directors.: Coleman, LeVesque, Morales, Sturgeon, WI*lson
ABSENT,: Directors:None
STAFF: John Mural, CEO/General Manager- Ells eo Ochoa, District Engineer*
Brian Tompkins, Chef Financial Officer; Justine Hendrickson,
Administrafive Manager
LEGAL COUNSEL: Steve Kennedy
GUESTS: Members of the public.
PUBLIC PARTICIPATION
The Chairman cee I tared the public parficipation section of the meefing open at 5-30 p.m.
There being no written or verbal comments,the public participation section was closed,
APPROVAL OF AGENDA
MJS/C (Wilson-Morales) that the February 8, 2012 agenda be approved as
sub fitted.
APPROVAL OF BOARD MEETING MINUTES FOR JANUARY 10, 2012
M/S/C (Wilson-Morales) that the board meeting minutes for January 10, 2012 be
approved as submitted.
DIRECTORS' FEES AND EXPENSES FOR JANUARY 2012
M/S/C (Wilson-Morales) that the Directors" fees and expenses for January 2012 be
approved.
FINANCIAL STATEMENTS FOR THE PERIOD ENDED NOVEMBER 30,2011
Minutes: 02/08/12 jph
'r
A
SC (Wilson-Morales) that the financial statements for the period ended
November 3 , 2011 ' approved.
DISBURSEMENTS
S C (Wilson-Morales) that General Fund Disbursements #2 3 2 through
#231476 which were distributed January 18, 2012 through January 25, 2012 m the amount
of $
X949,257.05 included
payroll checks for period ending January 25, 2 12 and in 1
checks and direct deposits. in the amount of $156.,246.82. Total disbursements for the
period were $2,105,530.87 be approved.
APPROVAL OF ASSESSMENT AGREEMENT TO PROVIDE E OPTIONAL
ASSESSMENT TO EASTWOOD FARMS PROPERTY OWNERS FOR
INSTALLATION AND CONNECTION OF PRIVATE ON-SITE PLUMBING
SC (Wilson-Morales) that the Assessment Agreement to provide an optional
assessment to Eastwood Farms property owners for installation and connection of private
tin-site plumbing be approved as submitted.
GENERAL MANAGER'S REPORT
The General Manager provided an update to the Board regarding,the following it
Strategic planning session is scheduled for March 1, 2012
The Assistant General Manager has been selected and 'is tentatively scheduled to
start on March 5, 2012
Finalizing the Human Resource/Risk and Safety Manager position
The General Manager will provide an assessment of EVWD at the second board
meeting in March
The General Manager will be attending ACWA"s Legislative Symposia in March
Information only.
COMMITTEE REPORTS
a. Engineering& Facilities Committee—No report at this time
b. Legislative & Public Affa,irs Committee — Vice Chairman Morales stated that he
will, attending ACWA's Legislative Symposium scheduled for March " and
1
that the reception will held n the evening f March ', that the committee will
also be reviewmg AB 467 and AB 55 - The General Manager provided an update
regarding AB 3030
. Finance Committee ,hoard member Wilson stated that the committee had
reviewed the audit and it will be on the next agenda
Minutes:02/08/12 Ph
LEGAL COUNSEL REPORT
No reports at Chi's time.
CONSULTANT REPORTS
Mr. Martin provided a brief update to the Board regarding,the following items:
Santa Ana Sucker Fish Task Force
Basin Technical Advisory Committee
H2O Solar Race
Emergency Response
Western Collaboration
Chairman LeVesque stated that he had met with Valley Dl*strl*ct and the Army Corp of
Engineers regarding the Seven Oaks Dam and that the Water Quality and Conservation
Studies are back on track.
Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Board member Wilson encourages all Board members to attend the Upper Santa Ana
Water Resource Association meetings.
Vice Chairman Morales stated that the Matrix Study was mentioned in the February 6 1h
Community Development agenda.
Board member Coleman attended the city's recent meeting and stated that they are
looking for any and all funds available to them.
ADJOURN
The meeting adjourned at 6:01 p.m.
Matt LeVesque, Board President
John J. Mora, Secretary
3 Minutes.- 02108/12jph
BOARD AGENDA STAFF REPORT
EastValley Meeting Date:February 22,2012
DWater Di s t ric t Public Hearing-
Discussion Item* 0
Consent Item:
FEBRUARY 1312012
TO** GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: FINANCIAL STATEMENTS FOR DECEMBER 2011
RECOMMENDATION:
Staff recommends that the Board of Directors accept and file the attached financial state ments.
BACKGROUND/ANALYSES
.;
Balance Sheet
Total Assets for the Water Department increased by S 1,739,089 while Total Assets for the Sewer
Department remained substantially the same, 'increasing only $1,714 during :secember, The
increase to the Water Department was due entirely to Construction I*n Progress activity discussed
below.
Liabilities have increased by almost $1.5 million during December primarily due to large
construction related payables at month end.
Conversely, the liability balance for Compensated Absences(accrued sick and vacation) dropped
$73,810 in December with the retirement of two long-term senior employees. With these two, a
total of five employees, all with District tenures of more than 20 years, terminated their
employment, causing the compensated absences balance to fall from $982,333 at June 30, 2011,
to $764,118 at December 31, 2011. Employees leaving the Di*strict have the option to 1) take
cash payouts for their accrued leave, 2) convert it to service time with;HERS retirement,, or 3) a
combination of both.
Change in financial 'indicators during December:
* the current ratio(current assets to current liabilities)declined from 2.17:1 to 1.64:1 due to
the large payable balance
0 coverage of current liabilities by cash fell from 146%to 112% for the same reason
Page 11 SR#0067
AGENDA DATE.- FEBRUARY 221 2012
SUBJECT: FINANCIAL STATEMENTS FOR DECEMBER 2011
Revenue& Expenses Statement
Operating Re-venue
Water sales were $58,155 below projection for December, during which the District sold
495,170 HCF (370.4 MG)of water. December was the second consecutive month during which
sales fell significantly short of projection, causing sales year-to-date to fall below projections, for
July through December,by$3,704
As shown in the graph below, sales are following a seasonal downward trend, very close to sales
for last year,but well below sales for July through December 2009.
----------------*"'*------------- -------------------*-------------------*-----------------------------------------------e.__--_..__.___--___--_...__......
Sales Volume by Month-Current Fiscal Year
(with 2 previous yrs for comparison)
1,200,00 _..V __._._._
10 100,000 ----------
%L
000.'000 ........ ......
9()0.,00() .........
800,000 ....
700,000
-10
2009
- ------------------
600,000 ---—--
500000
2010-11
400.,000 .......
300.*000
200,000 2011-12(Feb-Jun est.)
100,000 ............. ...............
.............
& A
Other District operating revenues were $11,563 over projectl'on 'in November, and Sewer
Treatment revenue, which is passed through to the City of SB, was$3,332 higher than projected.
Overating Expenses
Operating Expenses were $716,108 under budget through December. Of significance-
Page 2 SR#0067
AGENDA DATE: FEBRUARY 22,,2012
SUBJECT: FINANCIAL STATEMENTS FOR DECEMBER 2011
Pumping costs continue to track below budget; $244,666 under budget through
December. Power costs are the main reason for these savings, running $157,895 under
budget for the period July through December..
Water Treatment costs exceeded budget by $148,744 in December due to payment of a
$172,250 take or pay settlement payment to Envirogen. The payment resulted from
sneer-utilization of their treatment units (wells 27 & 107)during 2011. Contracts call for
the District to treat 2,000 acre feet in a year—the District produced only 933.70 acre feet
with Envirogen treatment units.
Transmission and Distribution costs are $22,871 under budget through December,
$291,008 under budget if the Labor Credifts are disregarcted. Labor credits account for
utilization of Labor from pipeline maintenance crews for capital projects, and therefore
remove that labor expense form the operating budget and add it to the CIP program,
where 1*t i's capitahzed. The reorganization suggested that outside contractors,rather than
in-house crews', be used for major pipeline replacement projects, therefore Labor credits
through December are much smaller that projected. Further, high turnover in the Field
and Engineering departments have stalled large projects.
............... ................-******",-"-"",**"-"*,*,,*,*............******------------ ........
Operating Expenses Y-T-D
MIN&
Genrl&Admin
0 Source
"Pumping
N Water Treatment
0 Trans/Distribution
a wastewater Treatment
Wastewater Collection
M Customer Accounts
..................
Sewer Treatment costs in December were $500,971, S39,133 higher than flic Sewer
Treatment revenues due to the rate differential between treatment rates being paid, and
rates being collected from customers. This deficit Will be eliminated in January 2012
when Sewer Treatment rates adopted in November take effect.
Page 3
SR#0067
AXGENDA DATE.-FEBRUARY 22,,2012
SUBJECT: FIN ANCLAL STATEMENTS FOR DECEMBER 2011
4 i
General and Admi'nistrati vc vaances
• Labor and benefits are a comb med $194,641 below budget due to the departure of
four long-term employees whose labor was charged to G &A
• Higher than acted contractual services as monthly consult'PrIoing costs tor the
interim GM and for the former GM were not anticipated for December
• Vehicle fuel cost savings were substantial through Decembers - $18,000 under a
budget that had been reduced by 525,000 in anticipation of RmIUCCI Use of District
vehicles by employees.
Capital Projects
Capital expenditures during December included a 48 port switch, which will be used to begin the
4 into process of separating our networknto separate sub-networks (Sandia.report), and a 16 terabyte
"drobo" data storage device with updated ente rpn'se anti-virus softwa significantly re to siificantly bolster
1 n
the protection of Dist*et data.
Expenditures related to our Cl P program totaled$1,806,357 during December. This included:
* A$402,000 progress payment to the Plant 134 construction contractor
* A $954,000 progress payment to the Plant 134 membrane manufacturer
* A$341,000 progress payment to the Eastwood Farms project construction contractor
All of these costs are rei triburnable by either SRF fund ing through the State,or by our 2010 bond
proceeds
REVIEW BY OTHERS:,
This agenda item has not been reviewed by others prior to submittal.
FISCAL IMPACT*
There is no fiscal impact associated with this agenda item,
Rene submitted.- Recd mended b
J J
"JIB
John M an Tornp]Zlri
7.
General Manager, EO Chief Financial Officer
ATTACHMENTS
December Financial Statements
Page 14
SR#0067
East Valley Water District
Balance Sheet by fund - Unaudited
December 31, 2011
Water Sewer
Fund and Totals
ASSETS
UTILITY PLANT -at cost.*
Utility Plant in Service $123t8580020 $31,138,656 $1547996,676
Less.- Accumulated Depreciation X 77461393) 13,734,311) ...(507480,704)
87,111,627 177404,345 104,515,972
Construction in Progress 1314141294 170,953 13,585,247
100,525,921 17,575,298 118,101,219
RESTRICTED ASSETS:
Customer/Constr. Deposits 17789,597 98,334 11887,931
Capacity Fees 210,852 22,756 233r6O8
Rate Stabilization Reserve 229,941 96,366 326,307
Construction Funds 13,522,684 199,035 13,721:71
Debt Service Funds -Trust Acets 11464,908 114641,908
17,0071130 393,735 17,400,865
CURRENT ASSETS:
Cash and Investments 20,457,312 31737,184 24,1 94,496
Less: Restricted Cash and Investments 17,007,130 393,735 17,400,865
314503182 3,343,449 61793,631
Accounts Receivable (net of allowance) 11399,693 11399,693
Interest Receivable 875 8,388 9,263
Assessments receivable 89,136 89,136
Other Receivables 125,220 125t220
Grants Receivable 437,266 437,266
Inventory 947,517 947,517
Prepaid Expenses 142,617 142,617
615,92,506 3,3511837 91944,343
OTHER ASSETS:
Deferred financing charges 554,269 18,115 572,384
Property held for resale 751,842 684,725 11436,567
Due from Other Funds 71000,000 71000,000
11:306,111 71702,840 9,008,951
TOTAL ASSETS 125,431,668 291023J1 0 1547455,378
Balance Sheet Page I
East Valley Water District
Balance Sheet by fund - Unaudited
December 31, 2011
Water Sewer
Fund Fund Totals
LIABILITIES AND EQUITY
LONG-TERM LIABILITIES.,-
2010 Revenue Bonds $3 , " , $765t $311435,000
Premium can 2010 Rev Bonds 21055,768 96,740 211521508
DWR Loans 21180,945 21180,945
Due To Other Fund 7,000,000 71000,000
Less: Deferred Amt on Refunding 510,222) (510,222)
41,396,491 861,740 427258,231
CURRENT LIABILITIES PAYABLE FROM RESTRICTS ASSETS:
Customer service deposits 1 1685,570 11685,570
Construction deposits 1041027 98,334 202,361
Accrued 'Interest payable 883,775 24,683 908,458
21673,372 123,017 2,796,389
CURRENT LIABILITIES:
Accounts payable 31768,977 11728 3 t770,705
Accrued payroll and benefits 41 51775 46,811 462,586
Compensated absences 535,225 228,893 764,
Long Term Debt -arrit due within one yr 992721 75,000 1,067,216
5771 2, 93 352,432 61064,625
TOTAL LIABILITIES 49,7829056 11337,189 51, 9,245
E U ITT.
Invested in Utility Plant 79,966,009 17,540,433 97,508,442
Restricted
Capacity Fees 210,852 22,756 233,608
Designated:
Rate Stabilization Reserve 2291941 96,366 3261307
Unrestricted Un es n (417577190) 10,0267986 51,269,776
I ncome Year To Cate 3131 1,591 4181828 31730,41
TOTA L EQUITY 75y649,612 27,6867521 103 3361133
TOTAL LIAB AND EQUITY 125,431,668 29,023,710 154,455,378
Balance Sheet Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures-Unaudited
December 3'1,201
i_._... Water Fund ..Sewer Fund
Decem
December December ber December YTD YTD Annual
Actual Budget Actual Budget Actual Budget Budget
OPERATING REVENUES
water Sales 802,045 860,200 0 0 7,436,796 7,440,500 12,785,000
Water Meter Charge 352,651 353445 0 0 2,019,015 2,008,515 4,129,185
Sewer Collection System Charges 0 0 332,544 325.000 2,023,349 1,997,000 3,965,000
Sewer Treatment Charges 0 0 461,838 480,000 3,065,084 3,034,000 5,819,000
Service Initiation I Installation Chrgs 6,07 3,250 0 3,250 58,013 39,000 78,000
Collection Charges 32,549 22,500 4,374 0 182,464 135000 270,000
Main Front Footage Fees 23,772 1,700 0 0 37,842 9,800 20,000
Permits&Inspection Charges �) 0 175 80 650 500 1,001)
1,217,029 1,241,095 798,931 808,330 14,824 213 14,664,315 27,067,185
OPERATING EXPENSES
Source Of Supply
Supervision and Labor 12,192 12,075 0 0 79,137 78,500 157,000
Overtime Labor 0 385 0 0 0 2,500 5,000
Materials&Supplies 0 0 0 0 155 0 0
Purchased Water 0 0 0 0 112,500 112,500 200,000
Groundwater charge 0 0 0 0 0 0 187,500
North Fork/City Creek-Assesment 0 0 0 0 0 0 110,000
Maintenance 0 850 0 0 0 5,400 10,000
Water testing 6,868 17,030 0 0 75,845 116,120 216,000
Water Conservation 0 0 0 0 0 20,0150 40,000
Total Source Of Supply 19,060 30,344 0 0 267,637 335.020 925,500
Pumping
Supervision and Labor 41,283 39,310 0 0 257,614 255,500 511,000
Overtime Labor 4,361 6 1150 0 0 274156 40,000 80,000
Materials&Supplies 1,288 41,150 0 0 11,146 25,050 50,000
Maintenance 13,910 18,500 0 0 75,914 140,100 335,000
Fuel and Power 106,337 110,000 0 0 1,062,106 1,220,000 2,100,000
Treatment Chemicals 6,278 13,750 0 0 89,545 82,500 165,000
CIP Labor Credit (758) 0 0 0 {4,997) 0 0
Total Pumping 172,699 191,860 Q 0 1,518,484 1,763,150 3,241,000
Water&Wastewater Treatment
Supervision and Labor 6,686 8,460 D 0 42,828 55,000 11(),000
Overtime Labor 1,696 2,310 0 0 11,256 116,000 30,000
Materials&Supplies 167 1,700 0 0 8,569 10,000 120,000
Maintenance 106 4,200 D 0 880 25000 50,000
Fuel and Power 8,627 7,000 0 0 59,030 66,000 125,000
Contracted Treatment 249,553 90,000 0 0 610,500 680,000 1,200,000
Contracted Treatment-City 0 0 500,971 507,400 3,342,735 3,391,200 6,640,000
Treatment Chemicals 0 4,165 0 0 8,629 25,000 50,000
CIP Labor Credit (256) 0 0 0 (4,831) 0 0
Total Treatment Expensees 266,579 117,835 500,971 507,400 4 079,595 4,267,200 8,326,000
Revenue/Expense Stmt Page 1
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures-Unaudited
December 31,2011
Water Fund Sewer Fund Total
December December December December YTD YTD Annual
Actual Budget Actual Budget Actual Budget Budget
Trans&Distfibution/Wastewater Collection
Supervision and Labor 74,170 92,780 24,301 21,170 614,457 740,700 1,481,400
Overtime Labor 2,985 5,690 217 850 41,947 42,500 85,000
Materials&Supplies 10,236 26,220 1,873 4,500 140,510 225,000 423,000
Maintenance 21,160 25,600 2,498 5,000 180,078 259,800 435,000
CIP Labor Credit 0 1472500) 0 0 J16,863) (285,000) {x0,10
Total Trans&Distribution/Wastewater Collection 108,451 102,790 28,689 31,520 960,129 083,000 1,854,400
Customer Arcounts
Supervision and Labor 20,221 24,650 17•1409 16,960 268,421 270,500 541,000
Overtime Labor 2,230 2,500 2,230 2,500 24,482 30,000 602000
Postage-Fulling 4,939 5,250 4,939 5,250 50.826 63,000 126,000
Contract Services-Billing 1,762 2,100 1,762 2,100 28,446 25,000 50,000
Contract Svcs-Pmt Processing 4,909 7,000 52035 7,000 63,644 81,000 165,000
Credit Checks I Collections 399 0 399 0 11.949 0 0
Cash Short/Bad Debts 3 0 3 0 320 3,500 3,500
Materials&Supplies 0 330 0 340 0 4,050 8100
Total Customer Accounts 34,463 41,830 31,777 34,150 448,088 477,050 953,600
Revenue/Expense Stmt Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures-Unaudited
December 1,2011
"Water Fund -1 SewerFun Total
December December December r YTD YTD Annual
Actual Budget - -Actual Budget Actual Budget Budget
General&Administrative
Supervision and Labor 86,014 99,845 42,917 53,050 906,553 1,068,600 2,062,000
overtime Labor 40 2,120 40 1,366 2,409 20,100 40,000
Employee Benefits 160,893 121,541 41,165 43,185 1,197,204 1,229,798 2,355,417
C I P La bor I Benefits Cred it (4,010) (31,250) (501) (1,420) (80,776) (196,000) (392,000)
Directors Fees and Expenses 4,437 7,290 4,437 4,865 50,628 74,000 148,000
Utilities&Telephone 6,183 7,557 2,797 3,314 62,950 65,005 130,000
Dues&Subscriptions 4,942 2,800 1,229 1,903 33,190 30,450 58,600
Offi ce Supplies&Expenses 5,568 5,185 3,989 3,140 51,206 50,000 100,000
Postage 3,108 990 2,049 625 18,259 9,710 26,000
Offi ce Equipment 3,738 2,700 3,435 1,702 60,885 65,250 135,000
General Plant Maintenance 17938 16,725 187 1,785 97,331 111,000 222,000
Vehicle Maint/Fuel 18,129 28,240 3,477 3,011 152,326 187,510 375,000
Facilities Lease 8,270 9,410 5,625 5,990 104,647 92,500 185,000
Contractual Services 41,570 35,105 21,865 12,800 439,045 408,450 662,000
General Insurance 9,501 15,350 6,334 3,900 137,697 114,500 230,000
Education/SeminarsIConferences 426 1,430 144 660 6,167 22,945 40,000
Meals,Lodging,&Travel 575 1,485 274 800 11,687 14,940 30,000
Employee Programs 14,247 13,890 4,821 6,110 21,907 20,0130 20,000
Licenses&Certifications 354 200 54 0 2,726 2,700 4,000
Regulatory Fees&Compliance 6 2,425 4 975 25,068 20,500 55,000
Public Education I Outreach 1,813 1,000 1,208 670 3,146 10,000 20,000
Election Expenses 0 0 0 0 84,709 105,000 105,000
Safety Equip I Emergency Ping 165 8,295 121 3,790 5,873 32:500 57,000
Total General&Administrative 383,907 352,333 145,671 152,221 3,394,837 3,559,458 6,668,01 7'
Total Operating Expenses 985,169 836,988 707,008 725,291 10,668,770 11,384,878 21,967,517
OPERATING INCOME 231,870 404,107 91,923 831,039 411551,443 3�279,437 5,0990668
Revenue/Expense Stmt Page 3
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures-Unaudited
December 31 t 2011
Water Fund [j_ Sewer Fund Total,
_56cem' ber December December December YTD YTD Annual
Actual Budget Actual Budget Actual Budget
NON-OPERATING ACTIVITY:
Revenues:
Interest Income 3,716 250 5,261 5M0 38,750 16.500 33,000
Other Income 191 1,500 0 750 21,203 13,500 27,000
Grant Revenue 0 0 0 0 12,159 0 0
Cooperative Agree ments-E nern oc 30,793 0 0 0 47,483 24,000 42,000
34,700 1,750 5,261 5,750 119,596 54,000 102,000
Expenses:
Deht Service:
2010 Bond Principal 91,250 91,250 6,667 6,667 583,162 581,478 1,168,978
Capital Lease-Phone System 439 562 439 562 5,138 6,745 13,490
Interest on LT Debt 115247 116,080 3,159 2,992 ,518 1,258,600
207,936 207,892 10,255 10,221 1.132,918 111321391 2,441,068
CAPITAL EXPENDITURES:
CAPITAL OUTLAY I REPLACEMENTS
L ater Company Stock Purchase 0 0 0 0 0 0 5,000
Office Equipment/Furniture 1,520 0 0 0 1,520 5,000 5,000
Computer HardwarelSottware 3,556 0 3,556 a 7,112 61,000 61,000
General Equipment 0 0 0 0 0 0 394,500
Well Rehabilitation 0 0 0 0 0 77,000 260,000
CAPITAL PROJECTS-See Summary 1,802,164 0 4,193 0 5,138,652 1,737,000 1,737,000
1,807,240 0 7,749 0 5,147,284 1,880,000 2,462,500
EXCESS OF REVENUE
OVER EXPENDITURES: (1,748,606) 197,965 79,170 78,668 (2,005,164) 321,046 298,100
Add Back Capital Expenditures&Principal 1,8983929 91,812 14,855 7,229 5,735,584 2,468,223 3,644,968
NET INCOME 150,323 289,777 94,025 85,797 3L730,420 2,789,269 3,943,068
RevenueiExpense Stmt Page 4
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROGRAM
INCLUDING CAPITAL BUDGET FOR
FISCAL YEAR 2011 - 2012
Current Year Actual Updated through December 2011
Page i
EAST VALLEY WATER DISTRICT
Capital Improvement P mgrs m
Current Year Actual Updated through December 201
Prior Current (memo)
F Pr ects- Type Years Year 2011-12 2012-13
Actual Actual Budget Year
Source of Supply
Plant 150 Wells -Lower Zone Wells 2 - - - -
Plant 24 Drain Lire 14,486 407 2401000 -
Sunrise Ranch Wells - -
" t Source of Supply Projects #486 407 240,
Treatment F i l roes
Pleat 13 Upgrade Technology 4,27 I,639 3t958tO28 71211,715 11253,895
Pleat 134 - Membrane Replacement
Pleat 15 - Dower Zn Perch Wrest. PI Phase 1 1 t993,126 447,166 650,000 241115
Pleat 150 - Lower Zn Perch Treat. PI - Phase 2 - -
Plant 152 - later. Zone Perch Treat. Plant -
WIN
Total Treatment Projects 61264,765 4,405,194 7t861 1111 7 111 715 1,495,045
Pumping F i l" l s
Plant Rehab Forebay and Booster Station 30,000 270,000
Pleat Inter to Upper Zone Transfer 21221 4007000 -
Plat 127 Lower to Inter Zone Transfer - - -
Plant 12 - Replace Boosters Well - - - 500,000
Plant 13 Upper to Canal Zone Transfer - 520,000
Plant 39 Inter to Upper Zone Transfer - _ -
Pleat 25 Inter to Upper Zone Transfer - - - -
Plant t 3- Inter to Upper Zone Transfer 32112 99,062 900,000 550,000
.Total Pumping Projects 34,341 99,062 1 f330, 11840,000
Wastewater Cole i n System
Sewer System Studies Planning 181,049 - 200,000 1 00,000
Sewer Main Lining 51 - 117,000 450,000
Conejo Main Replacement 933,496 - -
11 1 111 1 WIN
Total Wastewater Collection Projects 11114,596 - 317,000 550,000
Y
i
t
i
1
i
s
on
-u IWO
2 0 1 3-14 2014.15 201'5-I 6 2016-17 Beyond nd Project
Year 3 Year 4 Year 5 Year 6 Year 6 Totals
.. 825,000 11100,000 1 1925,000
- - 3,300,000 31300,000
-
14,893
- - - 4,400)000 41400,000
- - 825,000 8,800,000 97639,893
- - - - 1483,562
1 6,990,000 11 25,OOO 20,696,442
- 51050,000 21850,000 71900,000
- -
19,160,000 1 z 60,000
61075,000 21850,000 - 19,160,000 57,240,004
- - - - 270000
2007000 - - 202,221
300,000 - - - 300,000
500,000 - - - 1:000,000
- 780,000 10300,000
2,2001000 - - 21200,000
.. .. 400,000 - '"
.. - .. 1 A00,000 21081,182
800,000 980, 2$600,0001 - 11400,000 "x"',753,403
450,000 45 , 0 4501000 450,000 13800,000 41050,051
- - 933,496
450,0001 45 , 450,0001 450,0001 10800,000 5}264,596
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through December 2011
Prior Current (Memo)
Pr 01 Jects,-By Type Years Year 2011-12 2012-13
Actual Actual Budget Year 2
Transm*lssi*on & D*Istr*lbut*lon System
6th St 20"' Pipeline- Plants 11 & 12 to 150 131,985 180,000 4001000
Live Oak Main Replacement 207,080 115,000
Harlan Lane Main Replacement 71957 90,000 701000
Cunningham/ Hillview I Crest/ Bruce 631,254
6th St 30" Pipeline - Plant 151 to Plant 40 726,931 14,013 3 6751000 21000,000
6th St 30" Pipeline - PI 40 to P1 143 - - - -
9th St 12" Pipeline - Del Rosa to Sterling -
AMR Meter Replacement Program 26,560 300,000 300tOOO
Plant 59 Recoating, - 50,000 250tOOO
Plant 143 - 10mg Inter Zone Storage -
Reservoir-Greenspot Rd S Curve
Reservoir-Seven Oaks Dam Rd - -
Relocation of Facilities for Other Agencies 88,378 31 021 3 100,000 150,000
Eastwood Farms Assessment District 171$772 388,456 212117399
Baseline Gardens 75,953 107,296 -
T all Trans & D'Istri ution Pro)ects 21041,310 567,536 61721,399 31170,000
General Pr mects
0)
GIS Implementation 598,643 19)901 1007000
Headquarters Building
dotal General Projects 598,643 19,901 100,000
0001 WII NO W N
TOTAL CAPITAL IMPROVE. PLAN PROJECTS 10,068,141 5,092,100 16,570,114 71055,045
Miscellaneous/ Developer Projects
Developer Water Facj*)Ides (Reiimb by Fees) 226,444 19,246
Developer Sewer Facilities (Reimb by Fees) (17,590) 51983
Regional Treatment Plant 24,246
Seven Oaks Dam (SAR) Discharge 206,057
Northfork Replacement (Highland Ave @ VFW) 52,409
2010 Flood Clean Up - Highland (41023)
2010 Flood Clean Up - EVWD Facilities 146,241 217320
1 111111, -
TOTAL MISC/ DEVELOPER PROJECTS 633,784 467549
05504
Total CapitaU Projects 10,7 , 5
01,925 51138,649 16,570,114
, t # f • ,
- 1"4'-''1"'5'
4'-1 2015-1...
01 -1 2016-17 Beyond Project
Year 3 Year 4 Year 5 Year 6 Year 6 Totals
531,985
r 207,080
- 77,957
- -
631,254
A - 217402944
X07000 11000,000 5,400,000 71700,000
700,000 - - - 700,000
3007000 3001000 300jOOO 300t000 11526:56
250,000
-
10,700,000 10,700,000
1 0,7001000 10,7007000
101700 000 10,7007000
150,000 1 50,000 150,000 150,000 - 8697591
560,22$
- - _ - 1 3)249
450,000 21450,00 145 , 450,000 3x', 00,000 48,078,847
- - - - 618,544
- - 1 0,000,000 10,000,000
- 10,000,000 10,618,544
18,690,000 91955,000 71350,000 1 1725,000 781660$000 138,5951287"'--
38,595,28 "'
245,690
(11,607)
241246
- - 258,329
18,690,00 1 0 55,1 300 713503000 1,725,00 78-1--66-
8-,6601-000 13818531 �
BOARD AGENDA STAFF REPORT
EastValley Meeting Date-, February 22,2012
V""L 46 Public Hearing: 0
OWater uistrict
Discussion itern.
Consent Its
February 8, 2012
TO: GOVERN BOARD MEMBERS
FROM$ CHIEF FINANCIAL OFFICER
SUBJECT: DISBURSEMENTS
RECOMMENDATION-.
Approve the attached list of accounts payable checks and payroll issued
BACKGROUND/ANALY.S.IS:
Listings of accounts payable checks, and the total for payroll and benefits costs 'incurred, are
submitted to the board of directors for review and approval with each board packet. The
attached check register, and the total for payroll cited below, were disbursed during the period
January 26,2012 through February 8,2012.
Accounts payable checks for the penod included check numbers 231477 through 231610 for a
total of$908,78'x.96;
`*" nt 's as follows.-
The source ot iunds for this amou 1
Unre stn cted Funds $ 908,787.96
Bond Financing $ 0.00
State Financing $ 0.00
Payroll and benefit contributions pai-d for this pen*od totaled$403,652.04.
Total dl's bursed during the peri'od January 26 to February 8, 2012 is $1,312,440-00.
Page 11
SR#0064
AGENDA DATE: JANUARY 24,2012
SUBJECT: DISBURSEMENTS
REVIEW BY OTHERS.
This agenda item has been reviewed the Chief Financial Officer and the Accounting
Supervisor.
FISCAL IMPACT:
The fiscal impact associated with this agenda item is$1,248,267.09, which is included as
budgeted expenditures
Respectfully submitted: Recommended y:
Job Mora W. in
General Manager/CE Chief Financi Officer
ATTACHMENTS
List of Accounts Payable checks
Page 2
SR#0064
Date: Wednesday,February 09,2012 East Valley Water District Page: 1 of 11
Time: 01:29PIV - Report: APCHK.rpt
User: BECKY Check Register EVWQ Check Register Company: EVVVE)
Check Nbr jype Date ld Name ProjectlD Project Description Discount OngDog6mt RE2
231477 CK 02/01/2012 ACC003 ACCOUNTEMPS 1,031.02
086698 VC) 51700 Temporary Labor 1,031.02 D
231478 CK 02/0112012 ADP002 ADP,INN 311.14
086699 VO 71200 Payroll Processing Service-ADP 311.14 D
231479 CK 0210112012 AIR005 AIRGAS USA,LLC 176.46
086712 VO 79100 Safety Equipment 109.501 D
086713 VO 61000 Materials&Supplies-Oper. 101.03 D
086713 VO 79100 Safety Equipment 56.23 D
231480 CK 0210112012 ARRO09 ARROWHEAD UNITED WAY 55.00
086754 VO 23191 United Way Deduction 55,00 D
231 481 CK 0210112012 BAR074 BARRY'S SECURITY SERVICES,INC 3.053,63
066727 VO 72500 Security Services 1,573.56 D
086728 VO 72500 Security Services 1,480.07 D
231482 CK 02/0112012 B 00 MARY BAXTER 476.16
086756 AD 76500 Health/Dental Insurance -73,84 C
086755 VO 76600 OPEB-Retiree Medical 550.00 D
231483 CK 02/01/2012 BLA032 BLAIR—SHAWNA 63.81
086466 VO 22210 Customer Refunds 63.81 D
231484 CK 02/01/2012 BLU006 LABS,LLC—BLUE EARTH 550.011
086714 VO 61000 Materials&Supplies-Oiler. 550,01 D
231485 CK 0210112012 BOL001 BOLL—MICHAEL 134.99
086729 VO 79100 Safety Equipment 134.99 D
231486 CK 02/0112012 CAN032 LLC—CANTERBURY LOTS-68 22.01
086678 Vol 22210 Customer Refunds 22.01 D
231487 CK 02/01/2012 CAR103 ACTIVATED CORP—CARBON 23,309,50
086730 VO 11200 Construction in Progress WA002528 PLANT 28-CARBON CHANGE OUT 23,309-50 0
231488 CK 02/01/2012 CHE007 CHEM-TECH INTERNATIONAL INC 8,306.72
086707 VO 65100 Treatment Chemicals 3,275.42 D
086711 VO 65100 Treatment Chemicals 5,030.30 D
231489 CK 02/0112012 CSR001 CSR AIR CONDITIONING&HEATING 55-00
086696 VO 71615 Building Repairs I Maintenance 55.00 D
231490 CK 0210112012 DIB001 RIB'S SAFE&LOCK SERVICE 58.00
Date: Wednesday,February 08,2012 East Valley Water District Page: 2 of 11
Tjme: 01 19PM Check Rectister-E Check Register Report: APCHK.rpt
User'. BECKY Company- E
Check Nbr T Date Id Name PLojectl Q Project DpAgdplign Discount OriqDocAm DrCr
086700 VO 71►15 Building Repairs/Maintenance 58.00 D
231491 CK 0210112012 EAS003 East Valley Water District 1,143.63
086757 V0 23195 F Withholding 1,14163 D
231492 CK 02/0112012 FAI002 FAIRVIEW FORD SALES,INC 501-54
086722 Vo 14300 Inventory-Vehicle Parts 501,54 D
231493 CK 0210112012 FAR002 FARRINGTON-STEVEN 550 00
086758 Vo 76600 OPEB-Retiree Medical 550.00 D
231494 CK 0210112012 FER009 FERGUSON ENTERPRISES INC 1350 2,006.76
086747 VO, 14310 Inventory-Constr.Materials 1,161,32 D
086748 Vo 14310 Inventory-Constr.Materials 717.28 D
086748 Vo 61000 Materials&Supplies-Oper. 128.15 D
231495 CK 0210112012 FOX001 FOX-JANA 364.65
086760 AD 76500 Health/Dental Insurance -35,35 C
086759 VO 76600 OPEB-Retiree Medical 400.00 D
231496 CK 02/0112012 HAC001 HACH COMPANY 505.10
086749 Vo 61000 Materials&Supplies-Oper. 505,10 D
231497 CK 0210112012 HAT001 HATFIELD BUICK 177.43
086715 VO, 71720 Vehicle Parts/Supply 177.43 D
231498 CK 02/0112012 HIG028 HIGHLAND STAR LLC 14,102.40
086717 VO, 71950 Facilities Rent 9,040.00 D
086718 Vo 71950 Facilities Rent 5,062.40 D
231499 CK 0210112012 INF005 INFOSEND,INC 8,291.45
086701 VO 66000 Postage-Billing 6,191,84 D
086701 VO 66050 Outsource Billing 2,099.61 D
231500 CK 0210112012 JRF001 J.R.FREEMAN CO.,INC 1,059.16
086752 Vo 71500 Offi ce Supplies 92.77 D
086753 VO 71500 Office Supplies 494.71 D
086753 vo 71570 Computer Supplies 471.68 D
231501 CK 0210112012 KAT001 KATZ LANDSCAPING 6,728.00
086731 vo 71700 Grounds Maintenance Contracts 6,728.00 D
231502 CK 02/0112012 LA 03 LAWSON PRODUCTS,INC 252.83
0086723 Vo 71727 Garage Supplies/Small Tools -2.55 255.38 D
Date. Wednesday,February 08,2012 East Valley Water District Page- 3 of 11
Time: 01: pm Check Register-EVWD Check,Registe Report APCHK-rpt
User, BECKY Company-, EVVVT)
Check Nbr Typ—e Date Id Name ProjectlD Proiect Description Discount QrigDocAmt DrCr
231503 CK 02/01/2012 MCM002 MCMASTER-CARR 172A3
086719 VO 61000 Materials&Supplies-Oper. -1.74 174.17 0
231504 CK 02/01/2012 MET002 METROPOLITAN LIFE INS CQ 25872
086762 AD 76500 Health/Dental Insurance -91.98 C
086761 VO 23130 Life Insurance-Met Life 350.70 D
231505 CK 0210112012 M00036 MOORE-MARVEEN STOUT 10.00
086686 VO 22210 Customer Refunds 10.00 D
231506 CK 02/0112012 PAR074 TIRE,INC-PARKHOUSE 582.66
066720 VO 71725 Vehicle Repairs/Maintenance 582.66 D
231507 zC 02101/2012 PET029 TRUST-PETERS FAMILY 0.00
086675 AD 222�0 Customer Refunds -420.70 C
086656 V0 22210 Customer Refunds 420.70 D
231508 CK 02/0112012 PH0001 PHOENIX HOME LIFE 121.56
086763 VO 23132 Life Insurance-Phoenix Hm Life 121.56 D
231509 CK 02101/2012 POM002 POMA DISTRIBUTING CO 2,125.14
086732 AD 71727 Garage Supplies/Small Tools -20.18 C
066721 VO 14300 Inventory-Vehicle Parts 2,139.59 D
086721 VO 71725 Vehicle Repairs/Maintenance 5.73 D
231510 CK 02/0112012 PRU001 PRUETTS.PRECISION ALIGNMENT 119.00
086724 VO 71725 Vehicle Repairs/Maintenance 119.00 D
231511 CK 02/01/2012 REA002 REARDON-MICHAEL 293.77
C
086765 AD 7 -33.48 6500 Health/Dental Insurance
086764 VO 76600 OPEB-Retiree Medical 327.25 D
231512 CK 02101/2012 SAF005 COMPANY-SAFETY COMPLIANCE 200.00
086697 VO 74400 Safety Consultants 200.00 D
231513 CK 0210112012 SAN004 SAN BERNARDINO-CITY OF 500,971.35
08W4 VO 64000 Contracted Treatment-City 500,971.35 D
231514 CK 02101/2012 SAN006 SAN BERNARDINO VALLEY MUNI 87,431.00
086751 Vo 61030 Purchased Water 87,431.00 D
231515 CK 02/0112012 SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN 751.23
086766 Vo 23170 Union Dues 751.23 D
231516 CK 02/01/2012 SAN013 SANTINI-STEVE 400.00
Date: Wednesday,February 08,201 East Valley Water District Page- 4 of 11
Time: 01-29PM Check Register•EVWD Check Register Report; APCHK.rpt
user: BECKY Company: EVVVD
Check Nbr Type Date Id Name Pro"ectl D Project Deagrption Qiscounj Ori-qDocAmt Dr Cr
086767 VO 76600 OPEB-Retiree Medical 400-00 D
231517 CK 02/01/2042 SKKO02 LLC-SKKR 42-67
086689 VO 22210 Customer Refunds 42.67 D
231518 CK 02101/2012 STA013 STAFFORD-FRED 476.16
086769 AD 76500 Health/Dental I nsurance -73-84 C
086768 VO 76600 OPEB-Retiree Medical 558.00 D
231519 CK 0210112012 STA055 STATE DISBURSEMENT UNIT 2,2211.27
086770 vo 23190 Miscellaneous Deductions 1,40&50 D
086771 VO 23190 Miscellaneous Deductions 81277 D
231520 CK 0210112012 STUO03 STURDIVAN-GARY 476.16
086-773 AD 76500 Health/Dental Insurance -73-84 C
086772 vo 76600 OPEB-Retiree Medical 550.00 D
231521 CK 02/01/2012 UN1021 UNITED SITE SERVICES 106-17
086774 vo 62000 Maintenance 146.17 D
231522 CK 02/0112012 UT1001 UTILITY SUPPLY OF AMERICA 265-38
086750. VO 61000 Materials&Supplies-taper. 265.38 D
231523 CK 0210112012 AL074 VALLEY OFFICE EQUIPMENT 91,71
086725 VO 71550 Offi ce Equipment MaintContract 20.97 D
086726 VO 71550 Office Equipment MaintContract 70.74 D
231524 CK 0210112012 VER004 VERIZON CALIFORNIA 61.58
0865775 VO 71015 Telephone 38.43 D
086776 vo 71015 Telephone 31-15 D
231525 CK 02/0112012 ZEE001 ZEE MEDICAL INC. 468.07
086706 VO 73300 Medical Fees 88.38 D
086716 VO 13300 Medical Fees 407.77 D
231526 CK 0210812012 ACCO03 ACCOLINTEMPS 1,871-28
086681 VO 51700 Temporary Labor 1,039.60 D
086882 VO 51700 Temporary Labor 831.68 D
231527 CK 0210812012 ADV001 ADVANCED TELEMETRY SYS INTL 183.05
086789 VO 61000 Materials&Supplies-Oper. 183.05 D
231528 CK 0210812012 ALL049 ALLIANT CONSULTING,INC 1,024.00
086797.. VO 11.288 Construction in Progress WA002292 Plant 134 Upgrade 1,024.00 D
Date: Wednesday,February 08,2012 East Valley Water District Page: 5 of 11
Time-, 01:29PM Check Register-E Check Re ister Report: APCHK,rpt
User-. BECKY Company* EVWD
Check N r i yp-P- Date Id Narne ProjectlD Project Desgri2tion r)S C C un.t OrigDorAmt DrCr
231529 CK 02/0812012 AME001 AMERICAN EXPRESS 16730
086876 VO 71400 Memberships and Dues 4000 D
086876 VO 71500 Office Supplies 63.04 D
086376 VO 72100 Miscellaneous 64.66 D
231530 CK 02/08/2012 AME019 AMERIPRIDE SERVICES,INC 1,232.30
086845 AD 76800 Uniforms -356M C
086847 AD 76800 Uniforms -123.00 C
086849 AD 76800 Uniforms -803.60 C
086644 VO 76800 Uniforms 629.08 D
085846 VO 76800 Uniforms 407.95 D
0B6848 V0 76800 Uniforms 1,112.75 D
086850 Vo 76800 Uniforms 266,00 D
0136851 VO 76800 Uniforms 25.00 D
086852 VO 76800 Uniforms 25.00 D
M853 VO 76800 Uniforms 25-00 D
086854 VC) 76800 Uniforms 25.00 D
231531 CK 0210812012 AME036 JOSE AMEZCUA 6,07
086496 Vo 22210 Customer Refunds 6.07 D
231532 zC 02/0812012 APE002 INNOVATIONS,INC-APEX 0.00
086709 AC 22710 ERNIE Contributions 11031.25 D
08677-7
1 AD 22710 ERNIE Contributions -2,062.50 C
086710 Vo 22710 ERNIE Contributions 1,031.25 D
231533 CK 02/0812012 AR 04 CLAUDIA ARDELEAN 24.37
086497 Vo 22210 Customer Refunds 24.37 D
231534 CK 0210812012 AR1016 ARIAS-DAVID R 25.05
086462 VO 22210 Customer Refunds 25.05 D
231535 CK 0210812012 BAR074 BARRY'S SECURITY SERVICES,INC 2,733.09
086855 Vo 72500 Security Services 1,378.08 D
086856 VO 72500 Security Services 1,355.01 D
231536 CK 02108/2012 BLU007 BLUM ENSTEIN-PETER 47.95
086447 VO 22210 Customer Refunds 47.95 D
231537 CK 02/0812012 BLU008 BLUE HANA LLC 12.47
086677 V0 22210 Customer Refunds 12.47 D
231538 CK 02/08/2012 CAL 121 CAMPERSHELLS-CALIFORNIA 76.53
486488 VO 22210 Customer Refunds 76.53 D
Date: Wednesday,February 08,2012 East Valley Water District Page: 60f 11
Time: 01-29PM Check Register-E Check Register Report: APCHK,rpt
User BECKY Company; EVVVD
Chen Nbr iffie— Date Id Name ProiectlD Protect Description _Discount 299P92 t QLQ-r
231539 CK 02/08/2012 CAR103 ACTIVATED CORP—CARBON 23,309,50
086810 vo 11200 Construction in Progress WA002528 PLANT 28-CARBON CHANGE OUT 23,309.50 D
231540 CK 02108/2012 CEN009 CENTURY 21 LOIS LAUER REALTY 86,22
C86498 VO 22210 Customer Refunds 44-67 D
01-6499 vo 22210 Customer Refunds 41,55 D
231541 CK 02/08/2012 CHE007 CHEM-TECH INTERNATIONAL INC 3,889,74
Ca6823 vo 65100 Treatment Chemicals 3,889.74 D
231542 CK 02/08/2012 CLI003 CLIFF'S PEST CONTROL 235.00
086817 vo 71610 Building Maintenance Contracts 80.00 D
086818 vo 71610 Building Maintenance Contracts 62.00 D
"S6819 vo 71610 Building Maintenance Contracts 93,00 D
231543 CK 02/08/2012 COL047 COLONIAL LIFE,PREMIUM 221.80
086812 Vol 23132 Life Insurance-Phoenix Hm Life 221.80 D
231544 CK 02/08/2012 COM024 COMMUNITY WEST BANK 83.01
086500 vo 22210 Customer Refunds 83.01 D
231545 CK 02/0812012 COU004 COURTNEY'S ELECTRIC,INC. 89.02
086790 vo 71615 Building Repairs/Maintenance 89-02 D
231546 CK 02/08/2012 DEP009 BLM 39,11
086857 vo 62100 Permit Fees 3911 D
231547 CK 02 0812012 DIE001 DIETZ—DAN 134.95
086822 vo 79100 Safety Equipment 134.95 D
231548 CK 02108/2012 DUK002 LANCE IN DUKE 48.08
086681 VO 22210 Customer Refunds 48-08 D
231549 CK 02/08/2012 EN 01 E H WACKS COMPANY 378.40
086799 vo 71755 Equipment Repairs/MaintenanCE 378.40 D
231550 CK 02108/2012 EMP012 EMPLOYMENT DEVELOPMENT DEPT. 12,148.87
086824 VO 76300 State Unemployment Insurance 12,148.87 D
231551 CK 02/08/2012 ESR001 ESR1 26,929.99
086796 vo 11200 Construction in Progress WA002374 CIS`SYSTEM 26,929,99 D
231552 CK 0210812012 EVE001 EVER OFT,INC 166-93
086825 vo 61000 Materials&Supplies-Oper. 166.93 D
Date: Wednesday,February OB,2012 East Valley Water District Page: 7 of 11
Time, 01,29PM Check Register-EVWQ Check Register Report.- APCHK,rpt
User, 6 E CKY Company: EVW0
Check Nbr iyp-e- Date ld Name Projectl D Protect Description Discount OijigDocAmt DrCr
231553 CK 02108/2012 EXP002 EXPERIAN 103.20
066858 VO 66200 Credit Reporting Fee 103.20 D
231551 CK 02/08/2012 FAI002 FAIRVIEW FORD SALES,INC 15517
VO 71720 Vehicle Parts/Supply
26.96 D
086800 VO 71720 Vehicle Parts/Supply 12821 D
231555 CK 02/08/2012 FAR001 FARMER BROS CO 439.69
C60826 VO 71503 Kitchen Supplies 209.86 D
0 8(3'.9 2 7 VO 71503 Kitchen Supplies 229.83 D
231556 CK 02108/2012 GAR153 OFELIA GARCIA 4.33
086501 Vo 22210 Customer Refunds 433 D
231557 CK 0210812012 HAC001 HACH COMPANY 2,376.00
086813 VO 62000 Maintenance 2,376.00 D
231558 CK 02/0812012 HAT001 HATFIELD BUICK 65.19
086840 VO 71720 Vehicle Parts/Supply 65.19 D
231559 CK 02108/2012 HER145 DIEGO HERNANDEZ 193.38
086502 VO 22210 Customer Refunds 193.38 D
231560 CK 0210812012 HIG032 INFORMATION TECH-HIGHROAD 197,72
086787 VO 74900 Miscellaneous Consultants 197.72 D
231561 ZC 02/08/2012 HIG036 HIGHLAND TREE FARM 0.00
086879 AD 22210 Customer Refunds -1,545.32 C
086247 V0 22210 Customer Refunds 1,545.32 D
231562 CK 02/0812012 HO,002 HO-PAUL 9,59
086503 VO 22210 Customer Refunds 9.59 D
231563 CK 02/0812012 HSU001 HsuBu 550.00
086788 Vo 74950 Other Contracted Services 550.00 D
231564 CK 02/0812012 INT005 INTERSTATE BATTERY 74.52
086841 VO 71500 Office Supplies 74.52 D
231565 CK 02/0812012 JRF001 J.R.FREEMAN CO.,INC 920.64
086$20 VO 71500 Office Supplies 16.68 D
086821 VO 71570 Computer Supplies 903.96 D
231566 CK 02/08/2012 KLH001 K&L HARDWARE 98.57
Date: Wednesday,February 08,2012 East Valley Water District Page: 8 of 11
Time: 01*29PM Check Register-E Check Register Report- APCHK rpt
User BECKY Company: EVWD
Chqck Nbr Date Id Name
FL(� Proiect Descrt,'t.icn 1);;,-Q c0 u n t OricDocArnt Dr Cr
086878 AD 61000 Materials&Supplies-Oper, -10J6 C
086831 vo 61000 Materials&Supplies-Oper, -10.09 29.74 D
086832 vo 71755 Equipment Repairs/MaintenaflCE 6.45 D
0868:33 vo 61000 Materials&Supplies-Oper. 38,77 D
086834 vo 71615 Building Repairs/Maintenance 8.07 D
0668335 vo 71755 Equipment Repairs/MaintenancE 14,55 D
C 15 6 8 3 6 VC 61000 Materials&Supplies-Open. 4.62 D
G 8 3 7 VO 61000 Materials&Supplies-Oper. 1013 D
"WE6838 VOA 61000 Materials&Supplies-Oiler. 6.99 D
231567 CK 0210812012 LAW003 LAWSON PRO DUCTSJNC 181.17
0136792 vo 61000 Materials&Supplies-Oper, -1.83 183.00 D
231568 CK 0210812012 LEU003 WAI LEUNG 26.98
0 e C-�()4 VO 22210 Customer Refunds 26.98 D
231569 CK 02/08/2012 LLCO01 OSKI LLC 3.73
086508 VO 22210 Customer Refunds 3.73 D
231570 CK 02108/2012 LPS001 SERVICES INC-LPS FIELD 22,66
036484 VO 22210 Customer Refunds 22.66 D
231571 CK 02108/2012 MA1002 MAINTENANCE SOLUTIONS INC 3,771.10
086795 1/01 61000 Materials&Supplies-Oper. 3,771.10 D
231572 CK 02/0812012 MAR203 SANTIAGO MARTINEZ 1.86
086505 VC 22210 Customer Refunds 1.86 D
231573 CK 02/08/2012 AS018 MASTERS-BARBARA 70.38
086485 vo 22210 Customer Refunds 70.38 D
231574 CK 02/08/2012 MIL001 M I LOBE DZKI-JACEK 800.00
C86860 VO, 74100 Computer Consultants 800.00 1)
231575 CK 02/08/2012 II OD002 Modern Realty 1.09
086449 VO 22210 Customer Refunds 1,09 D
231576 CK 02106/2012 MOS007 MOSES-LINDSAY M 25.10
086450 V0 22210 Customer Refunds 25.10 D
231577 CK 02/08/2012 NAP007 NAPA AUTO PARTS/BOSS MOSS 143.56
086793 VOA 71755 Equipment Repairs/Maintenance 6.76 D
086842 VO 71727 Garage Supplies]Small Tools 136.80 D
231578 CK 02/0812012 NEA008 TOMMIE D NEAL 29923
Date: Wednesday,February 08,2012 East Valley Water District Page: 0 of 11
Tire 01,29PM Check Register-EVWD Check Register
Report APCHK,rpt
User: BECKY Company-, EVW0
Check Nbr Type Date Id Name ProjectlD Proiect Descriotion Discount COrigDocAnt DrCr
086861 vo 15200 Suspense Account 29923 D
2231579 CK 02/0812012 NET005 NETCOMP TECHNOLOGIES,INC. 270.00
086820 vC 71565 Computer System Repairs/Mainz 270.00 D
231580 CK 02108/2012 NGU111 NGUYEN-NH UAN 48,19
0 Br,54 52 vo 22210 Customer Refunds 4&19 D
2311581 CK 02/0812012 NGU125 DANH TAI NGUYEN 69.97
1 69.97 D
.51�6 vo 222*110 Customer Refunds
231582 CK 02108/2012 CRA007 DOREEN ORABONA 64.50
086507 vo 22210 Customer Refunds 64-50 D
'231583 CK 02108/2012 PAL035 PALOMARES-FRANK 3,961.13
086815 vo 51700 Temporary Labor 3,961.13 D
231584 CK 0210812012 P011001 JEAN POIRIER 49.26
086509 vo 22210 Customer Refunds 49.26 D
231585 CK 0210812012 PRE028 PROP E RTIES-PREFERRED GROUP 7.43
OSS486 vo 22210 Customer Refunds 7.43 D
231586 CK 0210812012 RA1001 RAIN FOR RENT 825.60
086814 vo 11200 Ccnstruction in Progress VV►002526 PLANT 40 DRAINLIN 825.60 0
231587 CK 0210812012 RIV042 PROPERTY MGNT-RIVERHAWK 71.46
086487 vo 22210 Customer Refunds 71.46 D
231588 CK 0210812012 RJJ001 RJJ INVESTAMENTS 38.25
056511 vo 22210 Customer Refunds 38.25 D
231589 CK 02108/2012 ROD098 KAZUK RODRIGUEZ 16.10
086510 vo 22210 Customer Refunds 16.10 0
231590 CK 0210812012 SAF001 SAFETY KLEEN ACCOUNTS PAYABLE 259.91
086798 vo 71727 Garage Supplies/Small Tools 259.91 D
231591 CK 0210812012 SAF005 COMPANY-SAFETY COMPLIANCE 200,00
086830 vo 74400 Safety Consultants 200,00 D
231592 CK 0210812012 SAN038 SAN BERNARDINO COUNTY RECORDER 154.00
086862 vo 22218 Lien Release Fee Payable 154.00 D
231593 CK 02/08/2012 SCO028 JOSEPH ROBERT SCOTT 11,545.32
Date: Wednesday,February 08,2012 East Valley Water District Page: 10 of 11
Time: 01:29PM Check Register-E Check Register Report- APCFiK.rpt
User-, BECKY Company: P
Check Nbr Type Date Id Name Proiect Description
086880 _[)isccunt _O_CiqDocAmt PrCr
VO 22210 Customer Refunds 1,545.32 D
231594 CK 0210812012 SH1023 Young Shin(Dairy Queen Restau 8,000.00
0868e3 V0 22810 Construction Deposit 8,000.00 D
23 15,9;5 CK 32108/2012 STO032 KIRK&HAYDEE STOFFEL 78.06
"'6514 VO 22210 Customer Refunds 78.06 D
231595 CK 02/0812012 TAF006 TAFOYA-ROSALINDA 33.07
1C148
,8 VO 22210 Customer Refunds 33.07 D
231597 CK 02/08/2012 THED16 THE PRESS ENTERPRISE 98.80
08GS64 VO 71410 Books and Subscriptions 98.80 D
231593 CK 02108/2012 THOO53 TENNETTA THOMPSON 40,40
u86512 VO 22210 Customer Refunds 40.40 D
231599 CK 0210812012 TRA074 TRAN-RICHARD M 55.79
086489 VO 22210 Customer Refunds 5539 D
231600 CK 02/08/2012 TUR018 WENDELLTURNER 74,94
08651:3 VO 22210 Customer Refunds 74.94 0
231601 CK 02/0812012 UND002 UNDERGROUND SERVICE ALERT 103.50
086828 VO 71400 Memberships and Dues 103.50 D
231602 CK 0210812012 UN1002 UNITED PARCEL SERVICE 6,93
086816 VCS 71505 Postage 5.93 D
231603 CK 02/0812012 US8003 U.S.BANK 3,721.64
086859 VO 51605 Directors Expenses 255.00 D
0865859 VO 61000 Materials&Supplies-Oper, 32.24 D
086859 VO 66100 Merchant Settlement Fees 274.95 D
086859 VO 71010 Utilities 21.95 D
086859 V0 71105 Meals,Lodging,Travel 525.41 D
D86859 V0 71305 Comm unicationsEquip Rep/Mait 91.72 D
086859 VO 71400 Memberships and Dues 129.00 D
086859 V0 71405 Subscription Info Services 18.95 D
086859 V0 71500 Office Supplies 46.80 D
086859 VO 71570 Computer Supplies 512.62 D
086859 VO 71720 Vehicle Parts/Supply 74,07 D
0861859 VO 71755 Equipment Repairs/Maintenancf 375.90 D
086859 Vo 77100 Education/Seminars/Conference 944.00 D
086859 VO 77300 Employee Programs 419.03 D
Date: Wednesday,February 08,2012 East Valley Water District Page'. 11 of 11
Time: 01:29PM Check Register•EVWD Check Registe Report: APCHK.rpt
user, BECKY Company: E
Check Nbr T Date Id Name ProjectlD Proiect Description Discount OrigDocAmt DrCr
231604 CK 02108/2012 VAL079 JAVIER VALDEZ 10106
086515 vo 22210 Customer Refunds 103.06 D
231605 CK 0210812012 VIS002 VISTA PAINTS 303.05
G86>543 vo 61000 Materials&Supplies-Oper. -6.29 314,34 D
Cl C2108122�r".12 2,812.49
14 1,1 VUL001 VULCAN MATERIALS COMPANY
1867S-4 VCS 61000 Materials&Supplies-Oper. 2,025.83 D
^86F'34 vo 8100} Materials&Supplies-Oper. 786.66 D
231607 C1 02/0812012 WES042 REALTY-WESTMINSTER 49.77
086516 VCS 22210 Customer Refunds 4977 D
231608 CK 02/08/2012 WL114 HOMES-WILLIAMS 40,00
0266011 VO 22210 Customer Refunds 40.00 D
231609 Cl 02/08/2012 ZAR009 ZARACCU ZA-CYNTHIA 44.29
D86423 vo 22210 Customer Refunds 44.29 D
231610 CK 02108/2012 MET001 METROPOLITAN WATER DISTRICT 129,005.28
086863 vo 22210 Customer Refunds 129,005.28 D
Total 908,787.96
BOARD AGENDA STAFF REPORT
DEastValley Meeting Date:Fcbruaxy 22,2012
Water District Public Hearing. 2/10�
Discussion Item*
Consent Item,
February 13,2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: AUDITED FINANCIAL STATEMENTS FOR YEAR ENDED JUNE 30� 2011
RECOMMENDATION'
Adopt and file the attached financial statements and audit reports
BACKGROUND/ANALYSIS*
t:=*
Attached are the East Valley Water District audited financial statements for the fiscal year ended
June 30. 2011. The audit was performed by the CPA firm of Teaman Ramirez and Smith in
I 1�
accordance with Generally Accepted Auditing Standards and guidelines established by the
California State Controller. This year the District was also subject to Governmental Auditing
I
Standards, due to re icept of federal funding, and the auditors were, therefore, required to issue
additional reports. These reports are included with the audit packet.
The audit is being presented later than usual this year due to a number of challenges,
The initial challenge was the switch to a new audit firm. The first year of engagement for any
new firm will always require extra work as the finn gains an understanding of the client and
files.builds their ies. Ths challenge was compounded by the fact that the finn was not hired until
June,261h 4 days *or to our year end.
Next was the number of new federal/state financial awards received by the District during the
year, which required special audit procedures. The financial awards included SRF fundffig for
Plant 134, Eastwood Farms, and the Plant 150 design project, as well as reimbursement funding
from FEMA for ten separate claims for damages to District plants caused by flooding 'in
December 2010.
Page I I
SR#0066
AGENDA DATE: FEBRUARY 22,2012
SUBJECT.- AUDITED FINANCIALS STATEMENTS FOR YEAR ENDED JUNE 30,2011
Another challenge this year was revamping the presentation of the financial statements 'in
anticipation of submitting the District's, CAFR (Comprehensive Annual Financial Report) for
consideration of award for excellence in financial reporting. This involved new schedules for
side-by-side fund reporting, updating all notes and disclosures, and creating a statistical
information section. This work was done almost entirely by District staff as new emphasi's is
being placed on the technical ability of 'in-house finance departments, and a shift of financial
statement preparation away fTom,auditors.
Staff believes that the extra time and work invested in this year's audit will be justified by the
ability to submit the District's June 30, 2012 CAFR for consideration to receive the award for
excellence in financial reporting.
REVIEW BY OTHERS-L
This item has been reviewed by the Finance Committee.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Respectfully submitted: Recommended by.
A A
lvv�
John Mura Brian Tompkins of
General Manager, CEO Chief Financial Officer
ATTACHMENTS
Fiscal 2010-11 audited fin anvial statements
Page 2
SR#0066
RSTEAMAN.RAMIRI C A SMU INC.
CE N7IFIEU PUBLIC ACCOUNTANTS
February 6,2012
Board of Directors
East Valley Water District
Highland,California
We have audited the financial statements of the business-type activities of the East Valley Water District
(the"District") for the year ended June 30, 2011. Professional standards require that we provide you with
information about our responsibilities under generally accepted auditing standards and Government
Auditing Standards, as well as certain information related to the planned scope and timing of our audit.
We have communicated such information in our letter to you dated August 8, 2011. Professional
standards also require that we communicate to you the following information related to our audit.
Siaiificant Audit Findings
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the District are described in Note 1 to the financial statements. No new
accounting policies were adopted and the application of existing policies was not changed during the year
ended June 30,2011. We noted no transactions entered into by the District during the year for which there is
a lack of authoritative guidance or consensus. All significant transactions have been recognized in the
financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based
on management's knowledge and experience about past and current events and assumptions about future
events. Certain accounting estimates are particularly sensitive because of their significance to the financial
statements and because of the possibility that future events affecting them may differ significantly from those
expected. The most sensitive estimate(s)affecting the financial statements was(were):
Management's estimate of the fair value of investments is based on information provided by
financial institutions. We evaluated the key factors and assumptions used to develop the fair value
of investments in determining that it is reasonable in relation to the financial statements taken as a
whole.
Management's estimate of capital assets depreciation is based on historical estimates of each
capitalized item's useful life. We evaluated the key factors and assumptions used to develop the
estimated useful lives in determining that they are reasonable in relation to the financial statements
taken as a whole.
Richard A. Tasman, CPA• Greg W. Fankhanel, cPA• David M. Ramirez, CPA• Javier H. Carrillo, CPA
4201 Brockton Ave. Suite 100, Riverside CA 92501 • 951.274.9500• 951.274.7828 FAx• w W_trscpas.com
Certain financial statement disclosures are particularly sensitive because of their significance to financial
statement users. The most sensitive disclosure(s)affecting the financial statements was(were):
The disclosure of the fair value of investments in Note 2 to the financial statements represents
amounts susceptible to market fluctuations.
The disclosure of accumulated depreciation in Note 4 to the financial statements is based on
estimated useful lives which could differ from actual useful lives of each capitalized item.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our
audit. The audit process may have been delayed somewhat due to significant revisions to the District's
financial statements to conform to the requirements of GFOA's financial statement award program. The
District plans on submitting a Comprehensive Annual Financial Report to GFOA in future years.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are trivial, and communicate them to the appropriate level of management.
Management has corrected all such misstatements. In addition, none of the misstatements detected as a result
of audit procedures and corrected by management were material, either individually or in the aggregate, to
each opinion unit's financial statements taken as a whole.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a financial
accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant
to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose
during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated January 30,2012.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a "second opinion" in certain situations. If a consultation involves the
application of an accounting principle to the District's financial statements or a determination of the type of
auditor's opinion that may be expressed on those statements, our professional standards require the consulting
accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge,
there were no such consultations with other accountants.
r
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing
standards, with management each year prior to retention as the District's auditors. However, these
discussions occurred in the normal course of our professional relationship and our responses were not a
condition to our retention.
Other Information in Documents Containing Audited Financial Statements
With respect to supplementary information accompanying the financial statements, we made certain
inquiries of management and evaluated the form, content, and methods of preparing the information to
determine that the information complies with accounting principles generally accepted in the United
States of America,the method of preparing it has not changed from the prior period, and the information
is appropriate and complete in relation to our audit of the financial statements. We compared and
reconciled the supplementary information to the underlying accounting records used to prepare the
financial statements or to the financial statements themselves.
This information is intended solely for the use of the Board of Directors and management of the District and
is not intended to be and should not be used by anyone other than these specified parties.
Very truly yours,
i
'EAMAN, RAMIREZ&SMrrH,INC.
—TR 2RTIFIEO PUBLIC ACCOUNTANTS
February 6, 2012
Mr. John Mura, General Manager
East Valley Water District
3654 E. Highland Avenue, Ste. 30
Highland, California 92346
Dear Mr. Mura:
We have audited the financial statements of the East Valley Water District (the "District") as of
and for the year ended June 30, 2011, and have issued our report thereon dated February 6, 2012.
In planning and performing our audit,we considered its internal control in order to determine our
auditing procedures for the purpose of expressing our opinion on the financial statements and not
to provide assurance on the internal control. We noted no matters involving the internal control
and its operations that we considered to be material weaknesses under standards established by
the American Institute of Certified Public Accountants. However, we noted the following items
of less significance which are presented for your consideration.
(1)
Formal Policies and Procedures
Our audit procedures involved obtaining and evaluating various District policies and procedures.
During our review we noted the District could benefit from establishing formal policies in certain
areas, including the following:
Capital Asset Policies(relating to capital asset purchases, disposals, etc.)
Accounting Policies and Procedures
Fraud Prevention and Detection Policy
Although the District may have informal policies in these areas, we believe the District could
benefit from a more formal and comprehensive policies and procedures manual, approved by the
Board, which would provide detailed guidance to employees and management of the District. This
will help to ensure consistency in these areas, even if there is staff turnover. The following
describes these policies in more detail:
Richard A. Teaman, can• Greg W. Fankhanel, can• David M. Ramirez, can• Javier H. Carrillo, cPA
4201 Brockton Ave. Suite 100, Riverside CA 92501 • 951.274.9500• 951.274.7828 Fax• www.trsepas.com
Capital Asset Policies
The District is required to disclose its Capitalization Policy and depreciation methods in the annual
financial statements. Currently, the District has no such formal policy. A comprehensive Capital
Asset Policy would provide written guidance regarding capitalization thresholds (the level at which
capital assets are recorded as assets rather than expensed), as well as depreciation methods and
estimated useful lives. In addition, a Capital Asset Policy should provide guidance to staff
regarding the capital asset disposal procedures. GFOA has issued recommended practices in these
areas which the District should refer to when developing such a policy.
Accounting Policies and Procedures
A formal accounting policies and procedures manual should be developed to thoroughly document
the accounting process, including month-end and year-end closing procedures, journal entry
procedures, and the review and approval process, among others. The manual should clearly
demonstrate adequate segregation of duties in the financial reporting and accounting functions.
Code of Conduct(including fraud prevention and detection policies)
The District's Board and Management are responsible for designing and implementing systems and
procedures for the prevention and detection of fraud, and for ensuring a culture and environment
that promotes honesty and ethical behavior. Fraud can range from minor employee theft and
unproductive behavior to misappropriation of assets and fraudulent financial reporting. Although
external auditors are required to consider the risk of fraud in the audit process, it should be noted
that external auditors are not considered part of the District's controls over the prevention and
detection of fraud. Rather, external auditors are required to evaluate the District's fraud prevention
and detection program, in relation to the audit of the financial statements.
The risk of fraud can be reduced through a combination of prevention, deterrence, and detection
measures. However, fraud can be difficult to detect because it often involves concealment through
falsification of documents or collusion among management, employees, or third parties. Therefore,
it is important to place a strong emphasis on fraud prevention, which may reduce opportunities for
fraud to take place, and fraud deterrence, which could persuade individuals that they should not
commit fraud because of the likelihood of detection and punishment. Moreover, prevention and
deterrence measures are much less costly than the time and expense required for fraud detection and
investigation.
During our audit we noted the District has taken steps to address the risk of fraud in certain
areas, such as segregation of duties and other internal controls. However, we recommend the
District consider taking a more formal, proactive approach to fraud prevention and deterrence.
This would involve establishing an ongoing program of formally identifying and measuring
fraud risks, taking steps to mitigate identified risks, and implementing and monitoring any
2
f �
necessary preventive and deterrent measures. This fraud prevention program should be
documented in a formal policy.
For example, although the District provides training regarding ethics to management level
employees, the District should consider establishing a more formal training program for all
employees regarding fraud. New employees should be trained at the time of hiring about the
entity's code of conduct (including fraud policies). This training should explicitly cover
expectations of all employees regarding (1) their duty to communicate certain matters; (2) a list of
the types of matters, including actual or suspected fraud, to be communicated along with specific
examples; and (3) information on how to communicate those matters. hi addition to the training at
the time of hiring,employees should receive refresher training periodically thereafter.
As mentioned above, management needs to provide information to employees on how to
communicate fraud related matters. Research has shown that the majority of fraud is detected by
fellow employees, and not by outside auditors or internal controls. It is important for the District to
establish and communicate to employees a reporting system that is appropriate for the District. The
District should consider establishing a confidential reporting mechanism, not only for employees,
but also for vendors and customers of the District.
In summary, the District has established controls over fraud in many areas. However, the
District should consider expanding and documenting its fraud prevention program as discussed
above. The above comments do not address all components of a strong antifraud program.
Additional information can be provided to the District's management regarding this issue.
(2)
Purchases and Disbursements
It is our understanding the District had an informal policy in place during the 2010-11 fiscal year
requiring the General Manager's approval prior to the preparation and disbursement of a check in
excess of $1,000. During our testing of disbursements we found two checks over $1,000 for
which the supporting documentation did not include the General Manager's approval signature.
It should be noted the General Manager ultimately approved the checks by signing them.
However, there was no indication the checks were approved prior to the purchase and
preparation of the check.
The District should establish procedures to ensure that all policies are adhered to on a consistent
basis, including purchasing and disbursement policies.
3
(3)
Physical Securitv for Computer Equipment
During our audit, we observed that the District's computer equipment is not located in a secure
area. Normally, computer equipment should be stored in a locked area, with access limited only
to authorized individuals, such as IT personnel. However, during our site visit, it appeared the
District's equipment was maintained in an office that was not locked on a regular basis,
indicating that unauthorized individuals could potentially access the District's system.
We recommend the District take steps to provide greater physical security for the computer
system.
Summation
We would like to take this opportunity to express our appreciation for the assistance extended us
during the course of our audit. If you have any questions regarding our recommendations, please
call our office. This letter is intended solely for the information and use of management and is
not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
TEAMAN, RAMIREZ & SMITH, INC.
Greg W. Fankhanel, CPA
4
EAST VALLEY WATER DISTRICT
FINANCIAL STATEMENTS
Year Ended.Tune 30, 2011
t
I
I
i
j 1-EAMAN, RAMIREZ & SMITH. INC.
�I■ S FRr : F : ru Pua L 1 nccou �dTarls
f
Fast Valley Water District
Financial Statements
Year Ended June 30, 2011
TABLE OF CONTENTS
PAGE
FINANCIAL SECTION
Independent Auditors'Report 1 -2
Management's Discussion and Analysis 3 - 11
Basic Financial Statements
Statement of Net Assets 12- 13
Statement of Revenues,Expenses and Changes in Net Assets 14- 15
Statement of Cash Flows 16- 17
Notes to Financial Statements 18-37
Require3 Supplementary Information
Schedule of Funding Progress for Retirees Health Coverage 38
Supplementary Information
History and Organization 39
Combining Schedule of Net Assets 40-41
Combining Schedule of Revenues,Expenses and Changes in Net Assets 42-44
Combining Schedule of Cash Flows 45-46
Principal and Interest Repayment Schedule
Refunding Revenue Bonds-Series 2010 47-48
Department of Water Resources Construction Loan 49
STATISTICAL SECTION
Operating Revenue by Source 50
Reve;me Rates 51
W ate-Operating Expenses 52
Sewer Operating Expenses 53
Active Services by Type 44
I FAMAN, RAMIREZ 8 SMITH, INC
•rRS .
E R T I F I E D I U B L I C A U C O U N T A N T S
INDEPENDENT AUDITORS'REPORT
Board of Directors
East Valley Water District
San Bernardino, California
We have audited the accompanying financial statements of the business-type activities of East Valley Water District (the
"District"), as of and for the year ended June 30, 2011, which comprise the District's basic financial statements as listed in the
table contents. These financial statements are the responsibility of the District's management. Our responsibility is to express
opinions on these financial statements based on our audit. The prior year summarized comparative information has been derived
from the District's June 30, 2010 financial statements, which were audited by other auditors whose report dated December 22,
2010,expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America,the standards
applicable to financial audits contained in Government Auditing .Standards, issued by the Comptroller General of the United
States and the State Controller's Minimum Audit Requirements for California Special Districts. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made by the management,as
well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our
opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the
business-type activities of the East Valley Water District as of June 30, 2011, and respective changes in financial position and
cash flows, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of
America.
In accordance with Government Auditing .Standards, we have also issued our report dated February 6, 2012, on our
consideration o� the District's internal control over financial reporting and on our tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe
the scope of out testing of internal control over financial reporting and compliance and the results of that testing, and not to
provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit.
Accounting principles generally accepted in the United States of America require that the management's discussion and analysis
on pages 3 through 11, and the Schedule of Funding Progress for Retirees Health Coverage on page 38 be presented to
supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by
the Governmental Accounting Standard Board, who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational,economic,or historical context. We have applied certain limited procedures to
the required supplementary information in accordance with. auditing standards generally accepted United States of America,
which consisted of inquires of management about the methods of preparing, the information and comparing the information of
consistency with management's responses to our inquires,the basic financial statements, and other knowledge we obtained during
our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Richard A_ Teaman, cPn Greg W. Fankhanel, ePA e David M. Ramirez, CPA. Javier H_ Carrillo, can
4201 Brockton Ave. Suite 100, Riverside CA 92501 0 951.274.95000 951.274.7828 IA.. www.trscpas.com
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the East
Valley Water District's financial statements as a whole. The Supplementary Information and Statistical Sections are presented
for purposes of additional analysis and are not a required part of the financial statements. The Supplementary Information
Section is the responsibility of management and was derived from and relates directly to the underlying accounting and other
records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the
audit of the financial statements and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of
America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a
whole. The Statistical Section has not been subjected to the auditing procedures applied in the audit of the basic financial
statements and,accordingly,we do not express an opinion or provide any assurance on it.
February 6,2012 0
2
MANAGEMENT'S DISCUSSION AND ANALYSIS
The District or net, between what is owned and what is owed
as of the last day of the District's fiscal year.
The East Valley Water District (EVWD) is a The Statement of Revenues, Expenses, and
California Special District established under Changes in Net Assets describe the financial
section 30000 et seq. of the California Water results of the District's operations for the years
Code. The District is engaged in pumping, reported. These results, or changes in net
treating and distributing water to its customers, assets, are the increases or decreases in the
as well as maintaining a collection system for bottom line of the Statement of Net Assets.
residential and commercial wastewater that is
delivered for treatment at a plant owned by the The Statement of Cash Flows (direct method)
City of San Bernardino Water Department. conveys to financial statement users how the
District managed cash resources during the
The District serves the City of Highland and year. This statement converts the Change in
portions of the City of San Bernardino and the Net Assets presented on the Statement of
County of San Bernardino in California. Revenues, Expenses, and Changes in Net
Assets into actual cash provided by or used for
The Basic Financial Statements operations. The Statement of Cash Flows also
details how the District obtains cash through
East Valley Water District is a special-purpose financing and investing activities, and
government engaged in activities that are conversely, how cash is spent for these
supported exclusively by user charges. As purposes.
such, the District's financial statements are
presented in the format prescribed for Summary Financial Information and Analysis
proprietary funds by the Governmental
Accounting Standards Board. Financial Condition
The following financial statements for the year During the year ended June 30, 2011, the
ended June 30, 2011 (2010 for comparative District's total assets increased by $17.31
purposes only) consist of three interrelated million. The increase was primarily in two asset
statements designed to provide the reader with categories: restricted cash and capital assets.
relevant, understandable data about the
District's financial condition and operating Restricted cash balances grew with the infusion
results. They are the Statement of Net Assets, $16 million in funds for capital projects from the
the Statement of Revenue, Expenses, and issue of bonds. The receipt of bond proceeds,
Changes in Net Assets, and the Statement of along with the finalization of a funding
Cash Flows. agreement with the State of California
Department of Water Resources (DWR),
The Statement of Net Assets presents the allowed the District to begin some large pipeline
District's assets and liabilities and the difference, and treatment plant projects. As a result,
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EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
construction in progress (and Capital Assets)
increased by $1.8 million during 2010-11. At June 30, 2011, the current ratio is 1.28:1,
compared to a ratio of 1.44:1 at the end of the
Current assets decreased by $.2 million, previous fiscal year.
including a decrease in cash and investments of
$1.6 million, as the result of heavy constructions The District's Net Assets totaled $99.5 million at
spending. A majority of this spending is the end of fiscal year 2011, a $439 thousand
reimbursable from bond proceeds, or from state (3%) increase from net assets at the end of the
SRF funding, so the impact on the District's previous fiscal year. The increase in Net Assets
liquidity will be reversed when reimbursements consisted of operating income of$837 thousand,
from those sources are received. net non-operating expenses of$1,176 thousand,
and net contributions of cash from developers of
Condensed Statement of Net Assets $100 thousand.
(in millions)
$95.3 million of the $99.5 million (93.8%) in Net
6/30/11 6/30/10 Assets at June 30, 2011 was invested in capital
assets, $103 thousand was classified as
xti Restricted, with the remaining $4.1 million
Current Assets 8.5 8.8
Y^- classified as unrestricted. $2.1 of the $4.1
Restficted= sets : 17.7 2.8, million in Unrestricted Net Assets has been
Capetal A sets Net # 114.4 112.6 designated for emergency and rate stabilization
Ot(ierljss � 7 2 and can only be spent with authorization from
Total ets 141.3 123 9
the District's governing Board.
Current habilitles ` 6.6 6.1
18 8 The increase in net assets of $439 thousand
Npncurret Iblhbes 35.2 was offset by a greater increase in liabilities, due
Total Liab lilies yk,, 41.8 24:9
o- to new debt issues, causing the District's debt to
equity ratio to weaken from 25.1% to 44.1%.
Net Assets ,
Ingested m` capital Activities and Changes In Net Assets
assets r,t,p„ 95.3 93.4-
Restricted 1 Water Operations
Unrestricted „, . 4.1 .5.6
Total NetAgsetst . ' 99.5 99[0
East Valley Water District produced and sold
18,712 acre-feet of water during the 2010-2011
fiscal year, 1,091 acre feet (5.5%) fewer than in
the prior year. This significant decrease in
volume of water sold, offset by the effect of a 9%
Current liabilities increased by $757 thousand rate increase that became effective in October
(12%) due to construction activity, and to a 2010, resulted in substantially no change in
significant number of District staff being eligible sales (.13% decrease) which remained at $11.6
to retire. Construction activity resulted in large million. Total water operating revenues were
contractor invoices being included in year-end $15.8 million, up (3.5%) from $15.3 million in the
accounts payable, and the current portion of previous fiscal year.
compensated absences increased significantly
compared to the prior year as between six and Factors affecting the drop in water sold include
eight employees, including members of senior the stagnant economy, which caused some
management, plan on retiring during 2011-12 customers to implement self-imposed
and will be eligible to cash out a majority of their conservation, and above-average rainfall during
accrued leave. the 12 months ended June 30, 2011. Between
July 2010 and June 2011, rainfall for the area
Interest payable increased by 56% as well, due was 22.47 inches, compared to the period July
to the large bond issue in October 2010 and 2009 to June 2010, during which rainfall was
resulting increase in debt service. 17.71 inches, a 27% increase between years.
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EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
Average rainfall for the District's service area is
approximately 15" per year. The third site contains two treatment units that
the District purchased; one treats for uranium
Monthly meter charges, which were also and the other for nitrates, These owned units are
affected bl the 2010 rate increase, rose 14.9% subject to much lower maintenance costs which
to $3.7 million, helping to stabilize water are also charged at a per acre-foot rate. During
operating revenue and achieve the 3.5% 2010-11 the District treated 562.0 acre-feet of
increase it total water operating revenue. water with the Uranium unit at a cost of $125
and 480.6 acre-feet of water for nitrates at a cost
Water department operating costs, before of$292 per AF.
general and administrative expenses, fell 6.12%
to $6.8 million. After Administrative and General
costs of $4.4 million, and depreciation of $3.3
Water Dept.Operating
million, water department operating income was Revenue versus Expenses
$1.3 million.
17,000,000
One water cost center increasing n 2011 6,000,000
9 was 6,000,000
Source of Supply, in particular maintenance, due i°s;000.000 f
to December storms. Heavy ains resulted in 2,000,000 - ----------
Y 1,000,000 ---- ----.
flooding, inundated multiple District well 10,000,000 --- ----------
9, P 9,000,000 _____ ---------___
sites and um houses with mud and debris. 8,000,000 -------
P P 7,000,000 --- -------
Approximately $145 thousand was charged to 6,000,000
zaie zoos zom 2011
maintenance for emergency clean up, though I —Revenue Expenses
these costs are eligible for reimbursement by I - - --
FEMA under emergency declaration 1952.
All other water operating cost centers Sewer Operations
experienced decreases due to the drop in water
produced and sold. Sewer operating revenues consist of System
Pumping and treatment costs both fell due to the Charges and Treatment Charges.
lower demand for water. With lower demand the System Charge rates are set by the District to
District was able to reduce reliance on cover the cost of maintaining the District's
production facilities that require contracted wastewater collection system and to cover a
treatment, and therefore decrease the related portion of administrative and general expenses.
power costs, and rely more on facilities that do
not require expensive treatment. Contracted Treatment Charge rates are established by the
water treatment costs utilizing mobile treatment City of San Bernardino Water Department,
units fell 20.5% to $787 thousand in fiscal year which treats the wastewater produced by the
2010-11. despite a .9% upward adjustment in District's customers — the District has no sewer
treatment rates to $490.73 per acre foot. treatment facilities. When treatment charge
rates are increased by the City, the District must
Contracted treatment affects production at three schedule its own rate hearing in order to adopt
of the District wells. Two sites have leased the increased rates and pass them on to District
treatment units that treat for Nitrates and customers. All sewer treatment revenues
Perchlorate, and these units are subject to the collected by the District are directly offset by
$490.73 per acre foot rate. During 2010-11, payments to the City of San Bernardino Water
these units treated 763.30 acre feet of water, far Department; therefore, except when there is a
below the annual minimum treatment volume of lag between the effective date of City rate
2,000 acre-feet per treatment agreements. As a increases and the date on which the District can
result, the District is subject to take-or-pay adopt an ordinance to match those rates, sewer
payments calculated at $160 per acre-foot. In treatment has no net effect on the District's
January 2C11, the District was required to pay operating results.
$59,041 for production deficits in 2010.
-5-
EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
Sewer operating revenues increased 3.6% to Sewer Dept Ope2Vng
$9.5 million during fiscal year 2010-11. This Revenue versus Expenses
increase is the combined result of System
charge and Treatment charge increases that ,�vnrl. - -- -- - - -
became effective in October 2010. --- --
Sewer system rates were increased 9% leading 6°°°°`° _
�o
to an 5.6% increase in system revenue to $3.7 �°�
million. The rate increase was partially offset by °a° 2.
a decrease in water usage by commercial
---- -- - J
customers, who are billed sewer charges based —R Ve""' —E„
on water consumption. — - - --
Sewer treatment rates were increased 5%
leading to a 1.7% increase in treatment revenue Administrative and general costs for the District
to $5.8 million. As with system revenue, overall remained substantially the same,
treatment revenue was adversely impacted by a decreasing .85% to $6.78 million. Significant
decrease in water consumption by commercial changes in general and administrative costs
customers included:
Sewer department operating costs consist of 1) Salaries and wages decrease
wastewater collection line maintenance, approximately 10% as vacant positions 3
treatment charges paid to the City, and a portion vacant positions remained unfilled,
of costs paid to bill and maintain customer
accounts. During 2010-11 these costs I 2) Engineering labor capitalized to CIP (CIP
increased 5.0% to $6.9 million. After labor credit) doubled compared to the prior
administrative and general costs of $2.4 million, year due to commencement of large
and depreciation of $0.6 million, the sewer construction projects
department operating loss was$0.4 million.
3) Pension contributions rates increased due
The most significant cost increase was in the to poor performance of plan assets,
treatment charges paid to the City as previously
discussed. Further, a lag between the effective 4) Peaking fuel costs and higher demand for
dates of two sewer treatment rate increases District vehicle usage on District projects,
adopted by the City, and the implementation of combined with deferral of purchase of new
those increases by the District, resulted in six vehicles resulted in higher vehicle fuel /
months of rate disparity where the District was maintenance costs
paying higher rates to the City than it was
charging District customers. This timing The District hired a consultant in April 2011 to
difference led net sewer treatment costs to the perform an organizational assessment. Some of
District of$234 thousand. the items tasked to the consultant included
ensuring efficient use of staff versus contracted
Collection line maintenance decreased by 6% as labor, and negotiating a shift of a higher
the District slowed its program of performing percentage of benefit costs to the employees.
spot repairs on broken sewer mains based on
ongoing video inspections of the sewer system.
As of June 30, 2011, 100% of district sewer Non-Operating Activities
mains had been inspected and 53 repairs
performed, 20 during 2010-11. The District's net non-operating expense of
$1.18 million reflects a 28.1% increase in the
excess of non-operating expense over non-
operating revenue. This increase was the result
of a significant increase in interest expense due
to the increase in long-term debt.
-6-
EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
pending. District costs related to the dam in the
Condensed Statement of Revenue, Expenses future will be recognized as expense in the year
and Changes in Net Assets in which they are incurred.
(in millions)
Categories of Net Assets
6130/11 6130110
-- The District is required to present its net assets
Water Revenues 15.8 15.2 in three categories: Invested in Capital Assets,
Water Opec Exp. (14.5) (14.6) Restricted, and Unrestricted.
Sewer Services 9.5 9.2
Sewer Oper. Exp.-.' (10.0) (9.4) Invested in Capital Assets
Non Oper. Rev. .3 2 The components of Nets Assets Invested in
Non Oper. Exp. (1.4) (1.1) Capital Assets are presented in Note 7 to the
accompanying financial statements. The
Developer'Contrib. 1 1 balance at June 30, 2011 is $93,195,917, a
Grant Funds' 8 decrease of $184 thousand compared to June
Abandoned investig. (,2) 30, 2010. The decrease resulted from asset
depreciation being greater than cash
Change in Net Assets ' .4 A expenditure on plant and equipment. Also, a
significant amount of plant acquired during
2010-11 was financed by debt and therefore had
Investment earnings increased despite the fact no effect on the balance in this category of Net
that yields continued to fall, due to the temporary Assets.
investment of unspent bond proceeds. The
Apportionment rate paid by the California Local Restricted
Agency Investment Fund fell by eight basis
points to 0.48% during the fiscal year. The District had restricted net assets totaling
$103,029 at June 30, 2011. This amount
Also, the District received commitments for represents capacity fees which were collected
$128,821 from FEMA as reimbursement for from developers during the fiscal year. By law
cleanup costs at District plant sites that were Capacity fees are restricted for use on plant
flooded by heavy rains in December 2010. expansion capital projects, or debt service on
such projects. However, under the District's
Capital Contributions and Transfers Designated Funds Policy, use of restricted funds
Developer fees grew 6% to $103 thousand in for a certain capital project must be approved by
P 9 the Board of Directors.
fiscal year 2010-11, and the District recognized
receipt of$881 thousand in federal grants during Unrestricted
the year. l he grant revenue is a portion of $3
million in g ants received as part of a funding EVWD had unrestricted Net Assets of $4.1
agreement with the Department of Water million at June 30, 2011. Of that amount, the
Resources or an upgrade to the District's Plant board of directors has designated $2.1 million as
134. an emergency reserve.
Also in 2010-11, the District expensed Capital Assets
accumulated costs related to possible litigation
over a federal dam on the Santa Ana River The District spent approximately $6.1 million for
(seven oaks dam) that can trap, and render expansion or replacement of property, plant, and
unusable, mountain runoff that supplies the equipment during 2010-2011. These amounts
District's suface water treatment plant. Bypass are reflected in Utility Plant, or as additions to
canals around the dam have kept the District's Construction In Progress, in the accompanying
plant operating, but a long term solution to keep financial statements,
the dam from contaminating River water is still
-7-
EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
Following is a discussion of the facilities and More than 82% of costs in CIP at June 30, 2011
equipment constructed and purchased. were incurred on 3 projects. These are:
• Land acquisition, planning and design
Placed In Service of Plant 150, a perchlorate treatment
plant in the District's lower pressure
During the 2010-2011 fiscal year, District crews zone.
and contractors completed work on the
following: 0 Implementation of GIS — conversion of
District facility maps to digital format
• Rehabilitation of four wells
• Construction for expansion and
• Replacement of 3,987 feet of 8" water technology upgrade of the District's
mains and 2,639 feet of 10" sewer surface water treatment plant (Plant
mains serving residential areas 134)
• Remodel of District administrative Design work for Plant 150 is 90% complete and
facilities a list of qualified bidders being accumulated.
The costs through June 30, 2011 were $4.2
million. An application for federal/state financing
for the project will be submitted to the California
Utility Plant in Service—June 301" Department of Water Resources in early 2012.
(in millions) Once financing is secured, the project will move
to the construction phase.
D• . .rtment 2011 2r r
Water Digital conversion (GIS phase 1) of the District's
Source of Supply 12.2 12.4 maps was substantially complete at June 30,
Pumping 8.5 8.5 2011. Costs at the end of phase 1 were $599
Transmission& thousand. After completion of a quality control
Distribution 76.7 76.5 review, the project will move into phase 2, where
Treatment 12.0 12.0 the GIS database is integrated with other District
Wastewater applications.
Collection Lines 24.6 23.7
General Construction on Plant 134 began in December
Bldgs& Improv 1.6 1.3 2010 and is scheduled for completion in August
Equipment 6.8 6.8 2012. This project was made necessary by
Total 142.4 141.2 passage of new water regulations known as
Stage 2 of the Disinfectant By-Product (DBP)
Rule, which placed stricter limits on the DBPs
Construction In Progress (CIP) discharged from Plant 134, the Districts only
surface water treatment plant. Studies
Construction in progress increased $2.6 million performed by an independent engineering firm
to $8.5 million between June 30, 2010 and June revealed that retrofitting the plant's treatment
30, 2011. With approximately 50 jobs in technology would be required, with a membrane
progress, additions to CIP totaled $4.1 million, filtration system recommended. The deadline
while $1.5 was removed by either capitalizing or for compliance with new DBP Rule is October
expensing completed projects. million was 2012, and the District has received a
transferred out. Approximately half of the costs combination of grant and zero interest loan
removed from CIP were related to land funding from the State of California Department
purchased for future headquarters facilities, with of Water Resources for the project.
the balance consisting of completed jobs that The plans for Plant 134 also include an increase
were either capitalized or expensed.
in the plant's capacity from 4mgd to 8mgd
(million gallons per day). The additional plant
-8-
EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
capacity will improve supply to three of the to all California agencies maintaining more than
District's h'gher pressure zones. This portion of one mile of wastewater collection pipeline.
the project will utilize proceeds from the District's Completion of this project is projected during
2010 bonds. December 2011
Estimated cost of the project is $13 million — Pipes identified as damaged, and at risk of
new debt Financing is discussed further on the sewer spills or seepage that can contaminate
following pages. surface or ground waters, are being repaired in
one of two ways: damage to a small section of
pipe is repaired by replacing that section, while
Future Capital Improvements -Water longer sections of damaged pipe are repaired
with a liner.
The District's ability to meet regulatory Pipelines that are assessed as undersized are
requirements and to meet increased demand on further monitored for flows. If flow monitoring
system capacity continue to be the driving forces confirms a pipeline is nearing capacity, it is
by which District management develops long placed on a schedule for replacement. Very
term capital plans. preliminary estimates of the costs for pipeline
replacements over the next five to ten years
Future water capacity challenges were range from $7 to $17 million.
addressed in the district's Water Master Plan
(WMP) update issued in January 2008. Long Term Debt I Credit
The primary challenge identified in the WMP is The District's long-term debt consists of an
to transport water from wells in the District's Installment Purchase Agreement (IPA) with the
lower zone, where water is plentiful, to higher- East Valley Water District Financing Authority
pressure zones where large parcels of land will (Authority), a construction loan from the
likely be developed, creating a demand for water California Department of Water Resources, and
that will exceed supply for those zones. a capital lease for phone equipment.
Outstanding balances as of June 30, 2011 were
However, lower zone wells have persistent as follows:
water quality issues and water produced in the
lower zone requires treatment for various
elements ncluding nitrates, perchlorate, and 20101PA $ 33,545,000
PCE. DWR loan-Arroyo Verde 131,860
Capital lease-Phone eq 37,730
Facilities, currently in planning, that will be $ 33,714,590
phased into construction over the next five years
include:
• Plant 150 — lower zone treatment plant The 2010 IPA between the District and the
construction Authority provides funds sufficient to make semi-
Pipelines connecting lower zone wells to annual payments on series 2010 East Valley
Plant 150 Water District Financing Authority Refunding
• Pipelines to complete a connection Revenue Bonds. As explained in Note 5 to the
between Plant 150 and Plant 40 in the accompanying financial statements, proceeds
Intermediate pressure zone from those bonds were used to retire debt
•
Ple nt 40 boosters previously issued by the District and its
component units, and to provide $16 million for
Future Capital Improvements- Wastewater capital improvements.
The District is nearing completion of a 4year The Arroyo Verde DWR loan is ultimately the
long project to video and assess all 250 miles of obligation of property owners within the Arroyo
its wastewater collections lines in accordance Verde Assessment District, previously a small
with Califo nia State Water Resources Control mutual water company operating within the
Board order no. 2006-0003. This order applies District's service area. Semi- annual loan
-9-
EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
payments are paid by assessment on property estimated to cost $16 million. The remaining
within the assessment district. two, like the Arroyo Verde loan, would finance
replacement of the water distribution systems for
A second DWR loan agreement for the District's mutual water companies that will form
Plant 134 project was finalized on December 21, assessment districts and be annexed by the
2010. Under the agreement, the District can District. Repayment of loans for these projects
borrow up to $7,001,964 at 0% interest. The would be secured by property assessments
loan obligation increases as construction on the within the assessment districts.
project progresses and the District requests
reimbursement from the State Revolving Fund
(SRF). The project is scheduled for completion
in September 2012, at which time the total New Regulation
amount of the loan will be obligated. Semi-
annual principal payments will begin in January Water
2013. At June 30, 2011, no loan funds available
under this agreement had been withdrawn. The District continues to monitor proposed
regulations related to Radon, issued by the EPA
All scheduled debt payments for fiscal year in May 2000. Many water agencies have
2010-11 were paid timely. challenged some of the findings in the proposal,
and the District is sponsoring proposed changes
that would ease treatment requirements.
Outstanding Long-Tenn Debt
June 30th
Rate Increases
as,00a,oao
40 WO 000 +______._...__._ ______
In June 2010, an independent fnanaa
3s p000m
30.00 District's firm completed updates to the
-----
District's water and sewer rate studies. The
xs W1,110 --- -----
20,W000 _ _ _ study projected revenue requirements for fiscal
,s,0000o __ years 2009-10 through 2019-20, and
,o.000.000 -- - -- -- incorporated the District's Capital Improvement
Program, future operating costs adjusted for
inflation, debt service expenses, and the funding
' 2 3 4 of three reserves: the Operating Reserve, a
see„o3e e,3 ,SQO�, see ,3e e,5ame� Rate Stabilization Reserve, and a Replacement
- — Reserve.
On July 15" 2010, the District Board of Directors
approved rate increases for both water services,
Standard & Poor's and Fitch rated the EVWDFA and sewer collection system services, which will
2010 Refunding Revenue Bonds at the time of be phased in over a three year period. Each
issuance. Both agencies gave the bonds a phase will become effective on October 13t
rating of AA-. Dun & Bradstreet, based on beginning in 2010.
audited financial statements and creditor input,
also rates the District. The rating given by D&B On November 22, 2010, the District Board of
is currently 5A1 accompanied by a financial Directors approved an increase in Sewer
condition assessment of 'strong', which is no Treatment rates in order to offset increases in
change from previous years. rates charged by the City of San Bernardino for
sewer treatment services provided to District
The District intends to apply for up to three customers. The Sewer Treatment rate increase
additional Department of Water Resources becomes effective January 1, 2012.
funding agreements, consisting of grants and
low-interest loans, during 2012. The first will
finance the District's Plant 150 treatment facility
mentioned on a previous page, which is
-10-
EAST VALLEY WATER DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
Contacting the District's Financial
Management
This finamaial report is designed to give our
customers / ratepayers and creditors and
investors a general overview of the District's
finances, and to demonstrate the District's
accountability for money it receives, and
stewardshio over facilities it maintains.
If you havE! questions about this report, or need
additional information, contact the District's
Finance Department at 3654 E. Highland Ave,
Suite 18, Highland, California 92346, or call
(909) 381-6463.
-11-
East Valley Water District
Statement of Net Assets
June 30, 2011
For Comparative
Purposes Only
2011 2010
ASSETS
Current Assets:
Cash and Cash Equivalents $ 761,485 $ 2,980,902
Investments 3,673,049 3,058,255
Accounts Receivable,Net 1,657,687 1,365,802
Interest Receivable 29,045 14,312
Due from Other Governments 1,009,898 -
Other Receiv<.bles 155,415 191,575
Inventory 937,131 975,477
Prepaid Expenses 299,575 130,386
Total Current Assets 8,523,285 8,716,709
Non-Current Assets:
Restricted Cash and Cash Equivalents 17,661,578 2,333,626
Assessments Receivable 89,268 113,201
Deferred Charges 572,384 140,557
Capital Asset not being Depreciated 22,428,944 19,844,177
Capital Assets, net of Accumulated Depreciation 91,962,397 92,775,734
Total Non-Current Assets 132,714,571 115,207,295
Total Assets 141,237,856 123,924,004
hhe accompanying notes are an integral pan of this statement.
12
East Valley Water District
Statement of Net Assets - Continued
June 30, 2011
For Comparative
Put-poses Only
2011 2010
LIABILITIES
Current Liabilities:
Accounts Payable and Accrued Expenses $ 2,644,045 S 2,186,183
Accrued Payroll and Benefits 210,044 195,392
Customer Service Deposits 1,679,974 1,629,933
Construction Advances and Retentions 259,845 192,535
Accrued Interest Payable 368,965 236,486
Current Portion of Compensated Absences 374,467 13,007
Current Portion of Long-Term Debt 1,058,928 1,385,737
Total Current Liabilities 6,596,268 5,839,273
Non-Current Liabilities:
Compensated Absences, less current portion 607,866 933,910
Other Post Employment Benefits 260,637 260,637
Long-term Debt, less current portion 34,297,949 17,853,764
Total Non-Current Liabilities 35,166,452 19,048,311
Total Liabilities 41,762,720 24,887,584
NET ASSETS
Invested in Capital Assets,Net of Related Debt 95,251,762 93,380,410
Restricted Expendable 103,029 -
Unrestricted 4,120,345 5,656,010
Total Net Assets S 99,475,136 S 99,036,420
The accompanying notes arc an integral part of this statement.
13
East Valley Water District
Statement of Revenues, Expenses and Changes in Net Assets
Year Ended June 30, 2011
For Comparative
Purposes Only
2011 2010
OPERATING REVENUES
Water Sales $ 11,544,185 $ 11,638,234
Sewer Treatment Charges 5,761,956 5,665,046
System Charges 7,399,016 6,724,443
Other Charges 500,833 399,336
Total Operating Revenues 25,205,990 24,427,059
OPERATING EXPENSES
Water Department:
Source of Supply 853,162 815,349
Pumping 2,853,462 2,971,681
Treatment 1,080,954 1,453,365
Transmission and Distribution 1,515,559 1,586,237
Customer Accounts 457,254 459,596
Total Water Department 6,760,391 7,286,228
Sewer Department
Wastewater Collection 446,262 474,244
Customer Accounts 457,252 437,395
Sewer Treatment 5,995,720 5,665,046
Total Sewer Department 6,899,234 6,576,685
Administrative snd General 6,779,585 6,837,914
Operating Expenses Before Depreciation 20,439,210 20,700,827
Depreciation 3,929,268 3,314,277
Total Operating Expenses 24,368,478 24,015,104
Operating Income(Loss) 837,512 411,955
I lie accompanying notes are an integral part of this statement.
14
East Valley Water District
Statement of Revenues, Expenses and Changes in Net Assets - Continued
Year Ended June 30, 2011
For Comparative
Purposes Only
2011 2010
NON-OPERATING REVENUES (EXPENSES)
Investment Income $ 87,589 S 61,192
Cooperative Agreements 41,157 61,631
Grants 128,821
Claims and Settlements 791 33,962
Other Income 24,301 82,922
Interest Expense (1,286,352) (989,019)
Amortization (32,851) (36,061)
Loss on Disposal of Capital Assets (140,301) (133,412)
Total Non-Operating Revenues(Expenses) (1,176,845) (918,785)
Income(Loss)Before Contributions,
Transfers and Special Item (339,333) (506,830)
CONTRIBUTIONS AND TRANSFERS
Capacity Charges 103,029 97,503
Capital Grants 881,077 3,730
Total Contributions and Transfers 984,106 101,233
SPECIAL ITEM
Abandoned Investigations (206,057)
Change in Net Assets 438,716 (405,597)
Total Net Assets, Beginning 99,036,420 99,442,017
Total Net Assets, Ending $ 99,475,136 $ 99,036,420
The accompanying notes are an integral part of this statement.
15
East Valley Water District
Statements of Cash Flows
Year Ended June 30, 2011
For Comparative
Proposes Only
2011 2010
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Customers $ 25,031,455 $ 24,579,976
Cash Paid for Employee Services (6,708,881) (6,485,299)
Cash Payments to Suppliers (;13,353,241) (14,484,833)
Other Income Received 102,409 1,123,034
Net Cash Provided(Used)by Operating Activities 5,071,742 4,732,878
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Grant Funds Received - 3,730
Capital Contributions 103,029 97,503
Proceeds from Issuance of Capital Debt 34,899,669 -
Principal Paid on Capital Debt (19,237,788) (1,977,292)
Interest Paid on Capital Debt (1,163,056) (949,519)
Acquisition and Construction of Capital Assets (6,047,056) (2,406,595)
Net Expenses Paid to Retire Assets - (30,975)
Net Cash Provided(Used)by Capital and Related Financing 8,554,798 (5,263,148)
CASH FLOWS FROM INVESTING ACTIVITIES
Interest Received from Investments 72,856 85,922
Acquisition of Investments in Debt Securities (3,673,049) (9,005,935)
Proceeds from Sales of Investments in Debt Securities 3,058,255 9,365,313
Loan Collections from Arroyo Verde Assessment
District Property Owners 23,933 46,158
Net Cash Provided(Used)by Investing Activities (518,005) 491,458
Net Increase(Decrease)in Cash and Cash Equivalents 13,108,535 (38,812)
Cash and Cash Equivalents- Beginning of Year 5,314,528 5,353,340
Cash and Cash Equivalents-End of Year $ 18,423,063 $ 5,314,528
RECONCILIATION TO STATEMENT OF ACTIVITIES
Cash and Cash Equivalents $ 761,485 $ 2,980,902
Restricted Cash and Cash Equivalents 17,661,578 2,333,626
$ 18,423,063 $ 5,314,528
1 he accompanying notes are an integral part of this statement.
16
East Valley Water District
Statements of Cash Flows - Continued
Year Ended June 30, 2011
For Comparative
Purposes Only
2011 2010
Reconciliation of operating income(loss)to net cash
provided(used)by operating activities:
Net Operating income(Loss) $ 837,512 $ 411,955
Adjustments to Reconcile Operating Income to
Net Cash Provided(Used)by Operating Activities:
Depreciation 3,929,268 3,314,277
Miscellaneous Income 102,409 178,515
Change in Assets and Liabilities:
(Increase)Decrease in Accounts Receivable (291,885) 127,774
(Increase)Decrease in Other Receivables - 944,519
(Increase)Decrease in Inventory 38,346 24,007
(Increase)Decrease in Prepaids (169,189) (10,303)
Increase(Decrease)in Accounts Payable and Accrued Expenses 457,863 (553,217)
Increase(Decrease)in Accrued Payroll and Benefits 14,652 148,131
Increase(Decrease) in Compensated Absences 35,416 122,077
Increase(Decrease)in Customer and Other Deposits 20,040 12,943
Increase(Decrease)in Developers'Deposits 97,310 12,200
Total Cash Provided(Used)by Operating Activities $ 5,071,742 $ 4,732,878
NON-CASH INVESTING,CAPITAL AND NONCAPITAL
FINANCING ACTIVITIES:
Capital Assets Obtained Through Financing Activities $ $ 55,556
Transfer of Inventory to Vendor for Replacement - 112,332
The accompanying notes are an integral part of this statement.
17
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
1) REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A) Reporting Entity
The Oast Valley Water District (the District) is a special district formed in 1954, as a result of an election by local
residents who desired water service by a public water agency. Later, as the population increased, a modern sewer
system was needed to replace the septic tanks used at the time. Citizens voted to give the District responsibility for that
service,. The District encompasses an area of approximately 25 square miles and provides water and sewer service to
the Ciry of Highland, parts of the City of San Bernardino, and unincorporated parts of the County of San Bernardino,
Califon nia.
The East Valley Public Facilities Corporation (Corporation), the East Valley Water District Financing Authority
(Authority), and the North Fork Water Company(Company)are component units of the East Valley Water District. A
component unit is an entity which is financially accountable to the primary government, either because the primary
government appoints a voting majority of the component unit's board, or because the component unit will provide a
financial benefit or impose a financial burden on the primary government. The Corporation and Authority are blended
component units and do not prepare separate financial statements. Condensed(unaudited)financial information for the
North Pork Water Company is presented below.
The Corporation was incorporated in October 1986 pursuant to the nonprofit public benefit corporation law of the State
of California to assist the District in acquiring and constructing public improvement facilities. It is governed by a
Board of Directors comprised of the District's Board of Directors. The Corporation has issued debt, secured solely by
installment payments payable under an installment purchase agreement between the District and the Corporation. All
of the debt issued by the Corporation was retired in October 2010.
The Authority was created in August 2010 by ajoint exercise of powers agreement for the purpose of financing public
capital improvements. It is governed by a Board of Directors comprised of the District's Board of Directors. The
Authority issued debt in October 2010 which is secured solely from installment payments under an installment
purchase agreement entered into by the District and the Authority.
The Company was established in February 1885 to deliver water,taken from the Santa Ana River,to its property owner
;shareholders. The Company is governed by a Board of Directors comprised of, and elected by, Company
shareholders. The District has purchased shares of Company stock as they become available in order to secure rights to
the Santa Ana River water and have it delivered to the District's surface water treatment plant. At June 30,2011, the
District owned 5,049 of 7,156 outstanding Company shares.
Due to the number of Company shares owned, the District is able to appoint a majority of the Company's governing
board and is therefore financially accountable for the Company. Following is condensed financial information, as of,
and for the year ended January 31, 2011, the Company's fiscal year end The financial information was reviewed, not
audited by an independent accounting firm, and is not included in the accompanying financial statements of the
District
18
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
1) REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued
A) Reporting Entity-Continued
Assets:
Current Assets: $ 145,644
Property,Plant and Equipment 2,546,810
Notes Receivable-Shareholders 6,239
Water Rights 655,611
Total Assets $ 3,354,304
Current Liabilities $ 7,074
Equity:
Capital Stock and Paid in Capital 1,320,395
Contributed Capital 1,892,307
Retained Earnings 134,528
Total Liabilities and Equity $ 3,354,304
Revenue:
Shareholder Assessments-EV WD $ 102,366
Shareholder Assessments-Other 22,864
Other Income 606
Operating and Other Expenses 128,119
Excess Revenue Over Expenses (2,283)
Beginning Equity 3,349,513
Ending Equity $ 3,347,230
Copies of the Company's reviewed financial statement may be obtained from the District's Finance Department at
3654 E. Highland Ave, Suite 18, Highland, California 92346.
B) Measurement Focus, Basis of Accounting and Financial Statement Presentation
The District uses the economic resources measurement focus and the accrual basis of accounting. Accordingly,
revenues are recognized when they are earned and expenses are recorded when the liability is incurred, with the
following exception; a portion of June water usage is not accrued, and is therefore not recognized as revenue until
the following year; this is due to the large number of District services which require an almost continuous billing
cycle. This exception is consistent with prior years.
The District follows all GASB pronouncements, and all Financial Accounting Standards Board(FASB) Statements
and Interpretations,Accounting Principles Board(APB)Opinions and Accounting Research Bulletins(ARB)issued
on or before November 30, 1989 unless they conflict with or contradict GASB pronouncements. The District
applies only GASB pronouncements issued after November 30, 1989.
19
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
1) REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued
B) Measurement Focus, Basis of Accounting and Financial Statement Presentation -Continued
On July I, 2000, the District adopted the provisions of GASB Statement No. 34, "Basic Financial Statements - and
Manat�emeni's Discussion and Analysis-for State and Local Governments." Statement 34 established standards for
exterral financial reporting for all state and local governmental entities, which includes a statement of net assets, a
statement of revenues, expenses, and changes in net assets, and a statement of cash flows. It requires classification
of net assets into three components- invested in capital assets,net of related debt, restricted; and unrestricted.
These classifications are defined as follows:
Invested in Capital Assets, Net of Related Debt - This component of net assets consists of capital assets, including
restricted capital assets, net of accumulated depreciation reduced by the outstanding balances of any bonds,
mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those
assets- If there are significant unspent related debt proceeds at year-end, the portion of the debt attributable to the
unspent proceeds are not included in the calculation of invested in capital assets, net of related debt. Rather, that
portion of the debt is included in the same net assets component as the unspent proceeds.
Restricted- This component of net assets consists of constraints placed on net assets through external constraints
imposed by creditors (such as through debt covenants), grantors, contributions, or laws and regulations of other
governments, or constraints imposed by law through constitutional provisions or enabling legislation.
Unrenricled Net Assets - This component of net assets consists of net assets that do not meet the definition of
"restricted"or"invested in capital assets,net of related debt."
C) Comparative Data
Prior y.ar data has been included where practical for comparison purposes only. The prior year data does not represent
a complete presentation in accordance with generally accepted accounting principles.
D) Inventory Valuation
Inventories are valued at cost using the average-cost method.
E) Capitalization and Depreciation
Assets purchased or constructed by the District are recorded at cost. Assets contributed to the District are recorded at
estimated cost. The estimated cost, determined by the District's engineer, is the amount the District would have to pay
for construction of comparable facilities.
Deprec+ation is computed using the straight-line method over the estimated useful lives of the various assets. Water
canals, water and sewer lines are depreciated over 25 to 50 years;office equipment and vehicles are depreciated over 5
years.
20
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
1) REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued
E) Capitalization and Depreciation-Continued
Water stock and rights contributed to the District are recorded at the same value the District is currently paying for the
purchase of similar stock.
F) Reclassifications
Certain reclassifications have been made to the prior year information to conform to the current year presentation. See
Note 14 for additional details.
G) Restricted Assets
Certain assets of the District are restricted in use by ordinance or debt covenant and accordingly are shown as restricted
assets on the accompanying Statements of Net Assets. Unexpended Bond proceeds are set aside for capital
improvements, District deposits into Bond trustee accounts are to be used for debt service, and utility deposits must be
returned to the customers at their request after their account has been paid timely for 12 consecutive months, or when
their account is closed.
H) Cash and Cash Equivalents
For the purposes of the statement of cash flows, cash and cash equivalents have been defined as demand deposits and
highly liquid investments purchased with an original maturity of 3 months or less. The District invests funds with the
Local Agency Investment Fund (LAIF) and Money Market Mutual Funds. Due to the high liquidity of these
investments,these funds are classified as cash equivalents.
I) Investments
The District has adopted the provisions of GASB Statement No. 31,Accounting and Financial Reporting for Certain
Inveshnenis and External Pools (GASB 31), which require governmental entities to report certain investments at fair
value in the statement of net assets and recognize the corresponding change in the fair value of investments in the year
in which the change occurred.
J) Compensated Absences
The District has a policy whereby an employee can accumulate unused sick leave and vacation. Sick leave is to be used
for extended periods of sickness; however,upon termination or retirement, a portion will be paid as additional benefits
to the employee. At retirement or termination,employees who have accumulated over ten years of service will be paid
between 40 to 70% of their unused sick leave(based upon their balance of unused sick leave) at their regular payroll
rates in effect at the date of termination. Also, employees that obtain 196 unused sick hours can cash out 40 hours at
their discretion. The District has provided for these future costs by accruing a range of the earned and unused sick
leave and 100%of the earned and unused vacation.
2 l
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
1) REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued
K) Classification of Revenue
As an enterprise(proprietary)fund,the District classifies its revenues into three classifications: operating revenue,non-
operating revenue,and contributions.
Operating revenues are defined as revenues realized by the District in exchange for providing its primary services of
water distribution and wastewater collection to its customers. Non-operating revenues are those derived from the
investment of cash reserves and from the disposal of excess property, and also include those resources received from
entities other than customers, such as governmental agencies and developers, for purposes not related to capital
improsement. Donated plant and cash received for capital improvement without the requirement that the District give
resources in exchange are recorded as contributions.
L) Use of Restricted Resources
The District uses restricted resources, prior to using unrestricted resources, to pay expenses meeting the criteria
imposed on the use of restricted resources by a third party.
M) Postemployment Healthcare Benefits
On July 1, 2008, the Agency adopted the provisions of Governmental Accounting Standards Board Statement No. 45,
Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions (GASB 45).
This statement requires the annual cost of other postemployment benefits other than pensions(OPEB)and the unfunded
actuarial liabilities for post service to be reported in the government financial statements. Previously,the costs of such
benefits were generally recognized as expenses when incurred by retirees. Under GASB 45, the cost of these benefits
will be estimated over the years employees are providing service. GASB 45 also requires comprehensive disclosure
regarding OPEB activities,see Note 11, Postemployment Benefits Other Than Pension.
Nl Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United States
of America requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly,actual results could differ from those estimates.
2) CASH AND INVESTMENTS
Cash and Investments as of June 30,2011 are classified in the accompanying financial statements as follows:
Cash and Cash Equivalents $ 761,485
Restricted Cash and Cash Equivalents 17,661,578
Investments 3,673,049
Total $ 22,096,112
22
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
2) CASH AND INVESTMENTS-Continued
Cash and investments as of June 30,2011 consist of the following:
Cash on Hand $ 1,750
Deposits with Financial Institutions 249,636
Money Market Accounts with Financial Institutions 2,193,769
Investment in Local Agency Investment Fund 15,977,908
Investment in Debt Securities 3,673,049
Total Cash and Investments $ 22,096,1 12
Investments Authorized by the California Government Code and the District's Investment Policy
The table below identifies the investment types that are authorized by the District's investment policy and in accordance
with Section 52601 of the California Government Code The table also identifies certain provisions of the District's
investment policy that address interest rate risk and concentration of credit risk.
Authorized Maximum Authorized Required
Investment Type Maturity Limit Rating
Bonds and Certificates of Participation by EVWD 5 years None None
U.S.Treasury Bills,Notes or Bonds 5 years None None
State Registered Warrants,Notes or Bonds 5 years None None
Notes and Bonds of Other Local California Agencies 5 years None None
U.S.Agencies 5 years None None
Negotiable Certificates of Deposits 5 years 30% None
Money Market Mutual Funds and Mutual Funds 5 years 15% 2-AAA
Collateralized Bank Deposits 5 years None None
Local Agency Investment Fund(LAIF) N/A None None
At June 30,2011,the District had no investments in repurchase agreements and did not utilize this investment media during
the reporting year. As a matter of investment policy, the District does not borrow funds through the use of reverse
repurchase agreements.
Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment.
Generally,the longer the maturity of an investment,the greater the sensitivity of its fair value to changes in market interest
rates. One of the ways that the District minimizes its exposure to this type of risk is by investing in investments with
laddered maturity dates.
23
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
2) CASH AND INVESTMENTS-Continued
As of June 30,2011,the District had the following investments and maturities:
Average
Investment Tvne Fair Value Maturity
Fanner Mac $ 197,950 .14 years
GNMA 191,563 2.65 years
Federal Home Loan Bank 1,308,379 1.77 years
Fannie Mae 525,866 2.52 years
U.S.Treasury Bonds 1,449,291 .81 years
LAIF 15,977,908 N/A
Money Market Mutual Funds 2,193,769 N/A
Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment.
This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is
the minimum rating required by(where applicable)the California Government Code or the District's investment policy,and
the actual rating as of year end for each investment type.
Rating at
Minimum Exempt From Year End Not
Investment Type Fair Value Legal Rating Disclosure AAA Rated
Farmer Mac $ 197,950 N/A $ $ 197,950 $
GNMA 191,563 N/A 191,563
Federal Home Loan Bank 1,308,379 N/A 1,308,379
Fannie Mae 525,866 N/A 525,866
U.S.Treasury Bonds 1,449,291 N/A 1,449,291
LAIF 15,977,908 N/A 15,977,908
Money Market Mutual Funds 2,193,769 AAA 2,193,769
Total $ 21,844,726 $ 1,640.854 $ 4,225,964 L 15,977,908
Disclosure Belated to Concentration of Credit Risk
The District's policy places no limits on amounts invested in any given issuer beyond that stipulated by the California
Government Code. At June 30,2011, the following investment(other than external pools, U.S. Government Securities and
Money Market Mutual Funds)exceeded 5%of the District's total investments.
Percentage of
Investment Type Fair Value Total
Federal Home Loan Bank 1,308,379 5.98%
24
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
2) CASH AND INVESTMENTS-Continued
Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution,a government
will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an
outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g.,
broker-dealer)to a transaction, a government will not be able to recover the value of its investment or collateral securities
that are in the possession of another party. The California Government Code requires California banks and savings and loan
associations to secure deposits by pledging government securities as collateral. Such collateralization of public funds is
accomplished by pooling. As such,collateralized securities are held by the pledging financial institution's agent on behalf of
the District. The market value of the pledged securities must equal at least 110%of Districts deposits. California law also
allows financial institutions to secure deposits by pledging first trust deed mortgage notes having a value of 150% of the
secured public deposits_ The District may waive collateral requirements for deposits which are fully insured by Federal
depository insurance.
As of June 30, 2011, the District's deposits with financial institutions that were in excess of federal depository insurance
limits amounted to $520,047. On October 3, 2008, the Emergency Economic Stabilization Act of 2008 became effective,
which temporarily covers non-interest bearing deposit accounts without limit and increases the federal deposit insurance
limit from $100,000 to $250,000 for interest bearing deposit accounts. The limits will return to $100,000 for all deposit
accounts held with a single financial institution after December 31,2013.
Investment in State Investment Pool
The management of the State of California Pooled Money Investment Account(generally referred to as LAIF)has reported
to its participating agencies that, as of June 30, 2011, the carrying amount (at amortized cost) of the pool was
$66,384,617,119 and the estimated fair value of the pool was $66,489,270,508. The District's proportionate share of the
market value (as determined by LAIF)as of June 30,2011, was $16,023,128. Included in LAIF's investment portfolio are
collateralized mortgage obligations, mortgage-backed securities, other asset-backed securities, loans to certain State funds,
and floating rate securities issued by federal agencies,government-sponsored enterprises,and corporations.
3) RESTRICTED CASH AND CASH EQUIVALENTS
Restricted cash and cash equivalents at June 30,2011 are restricted as follows:
2010 Revenue Bonds Construction projects $ 14,317,496
Capacity Fees from Developers 103,029
Customer Deposits 1,679,973
Construction Advances 166,891
2010 Revenue Bonds Debt Service 1,327,418
AVAD Construction Loan Debt Service 66,771
Total $ 17,661,578
25
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
4) CAPITAL ASSETS
A summary of changes in capital assets for the year ended June 30,2011 is as follows:
Beginning of End of
Year Additions _ Deletions Year
Water Fund
Non-Depreciable Assets
Land and Easements $ 8,505,017 $ $ $ 8,505,018
Water Rights 1,553,481 3,500 - 1,556,981
Construction in Progress 5,624,772 3,076,722 (419,866) 8,281,628
Total Non-Depreciable Assets 15,683,271 3,080,222 (419,866) 18,343,627
Depreciable Assets
Scare, of Supply 12,399,056 139,164 (321,690) 12,216,530
Pumping Plant 8,456,271 322,973 (225,947) 8,553,297
Treatment Plant 12,026,847 - 12,026,847
Transmission and Distribution Plant 76,476,135 1,079,848 (893,570) 76,662,413
General Plant 4,932,820 511,808 (358,478) 5,086,150
Total Depreciable Assets 114,291,129 2,053,793 (1,799,685) 114,545,237
Accumulated Depreciation
Source:of Supply (2,659,528) (397,664) 230,450 (2,826,742)
Pumping Plant (3,076,032) (314,466) 225,947 (3,164,551)
Treatment Plant (3,071,271) (480,538) - (3,551,809)
Transmission and Distribution Plant (22,975,539) (1,823,060) 844,509 (23,954,090)
General Plant (3,334,144) (273,534) 358,478 (3,249,200)
Total Accumulated Depreciation (35,116,514) 0,289,262) 1,659,384 (36,746,392)
Water Fund Capital Assets,Net 94,857,886 _ 1,844,753 (560,167) 96,142,472
Sewer Fund
Non-Depreciable Assets
Land and Easements 3,921,962 - - 3,921,962
Construction in Progress 238,944 _ 1,042,065 (1,117,654) 163,355
Total Non-Depreciable Assets 4,160,906 1,042,065 (1,117,654) 4,085,317
Depreciable Assets
Wastewater Collection Plant 23,678,968 933,497 - 24,612,465
General Plant 3,187,067 268,940 (170,610) 3,285,397
Total Depreciable Assets 26,866,035 1,202,437_ (170,610) 27,897,862
26
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
4) CAPITAL ASSETS-Continued
Beginning of End of
Year Additions Deletions Year
Accumulated Depreciation
Wastewater Collection Plant $ (10,794,586) $ (427,815) $ - $ (11,222,401)
General Plant (2,470,330) (212,190) 170,611 (2,511,909)
Total Accumulated Depreciation (13,264,916) (640,005) 170,611 (13,734,310)
Sewer Fund Capital Assets,Net 17,762,025 1,604,497 (1,117,653) 18,248,869
Total Capital Assets, Net $ 112,619,911 $ 3,449,250 $ (1,677,820) $ 114,391,341
5) LONG-TERM DEBT
The schedule below summarizes changes in long-term debt during the year ended June 30,2011:
Beginning Retirements/ Ending Current Long-term
Balance Additions Payments Balance Portion Portion
AVAD Construction Loan $ 138,624 $ $ (6,763) $ 131,861 $ 6,762 $ 125,099
2001 Refunding COPS 5,935,000 (5,935,000)
Unamortized Premium 30,260 (30,260)
2001 COPS Deferred Amount
on Refunding (198,138) 44,031 (154,107) (44,031) (110,076)
2004 Installment Sale Note 8,067,777 (8,067,777)
2006 Installment Sale Note 5,218,703 (5,218,703)
2010 Refunding Bonds 33,545,000 33,545,000 1,055,000 32,490,000
Unamortized Premium 2,152,508 2,152,508 80,741 1071,767
2010 Bonds Deferred Amount
on Refunding (393,717) 37,602 (356,115),777 (50,136) (305,979)
Net Other Post Employment
Benefit Obligation 260,637 260,637 260,637
Capital Lease 47,275 (9,545) _ 37,730 10,592 27,138
Total $ 19,500,138 $ 35,303,791 $ (19,186,415) $ 35,617,514 $ 1,058,928 $ 34,558,586
27
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
5) LONG-TERM DEBT-Continued
Department of Water Resources Contract 0OC412-Arroyo Verde
On June 30, 2004, the District entered into a Funding Agreement for replacement of distribution pipelines in the section
of the District's service area formerly served by the Arroyo Verde Water Company. The original loan amount was
$169,052 with an annual interest rate of 0%. Semi-annual payments of$3,381 are due through January 2031 and are
secured by annual assessments to property owners within the Arroyo Verde Assessment District.
Department of Water Resources Contract l0CX110- Plant 134
On December 21, 2010, the District entered into a Funding Agreement to upgrade treatment methods utilized by the
District's surface water treatment plant (Plant 134). The amount of the loan funding available under the agreement is
$7,001,964 with an annual interest rate of 0%. If all of the available loan funding is borrowed, semi-annual payments of
$116,699 w ill commence in January 2013, and will continue over a repayment term of 30 years. Repayment of the loan
is secured by a pledge of net revenues of the District's water operating fund. As of June 30,2011, no amounts have been
drawn down by the District on this loan agreement.
2010 Refunding Revenue Bonds
On Octobet 29, 2010, the District issued $33,545,000 of East Valley Water District Financing Authority Refunding
Revenue Bonds, Series 2010 (2010 Bonds), with interest rates ranging from 2.00% to 5.00%. The purpose for issuing
the 2010 Bonds was to provide $16,000,000 for future capital improvements, and for refunding virtually all of the
Districts outstanding long-term debt. The refunded debt included 1) $5,935,000 in 2001 Certificates of Participation
bearing interest rates ranging from 4.25% to 5.00%, 2) a $7,867,528 balance on a 2004 Installment Sale Note bearing
interest at 4.50%, and 3)a$5,109,854 balance on a 2006 Installment Sale Note bearing interest at 4.95%.
The refunding portion of the 2010 Bonds ($17,170,000) were issued at a premium of $1,630,726, and after paying
issuance costs of$318,849, net proceeds were $18,481,877. The net proceeds, combined with a$920,319 sinking fund
for 2001 COP debt service,were sufficient to accomplish the refunding;of the existing debt.
The refunding resulted in a difference between the reacquisition price and the carrying amount of the old debt of
$259,548. This difference is included in the amount reported in the accompanying financial statements as a deduction
fiom long-term debt, and is being charged to operations through the year 2024 using the straight-line method of
amortization. The District completed the refunding to decrease total debt service over the next 14 years by $1,733,043
and to obtaii an economic gain (difference between the present value of the old and new debt service payments) of
$1,833,442.
Capital Lease- Phone Equipment
In August 2009, the District entered into a capital lease commitment for telecommunications equipment. The amount
financed was $55,556 to be repaid over a sixty month period with interest at 11.09%. The agreement requires monthly
installment payments of principal, interest and taxes of $1,223 beginning in August 2009 and continuing through July
2014. As of June 30, 2011, accumulated depreciation on the telecommunications equipment was $8,333 resulting in a
net book value of$47,223.
29
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
5) LONG-TERMDEBT-Continued
The aggregate debt service requirements to maturity for long-term debt as of June 30,2011 areas follows:
Year Ending
June 30, Principal Interest Total
2012 $ 1,072,588 $ 1,088,921 $ 2,161,509
2013 1,193,838 1,419,715 2,613,553
2014 1,225,379 1,382,324 2,607,703
2015 1,272,973 1,331,875 2,604,848
2016 1,321,762 1,273,688 2,595,450
2017-2021 7,578,810 5,365,538 12,944,348
2022-2026 5,113,810 3,929,450 9,043,260
2027-2031 3,985,431 3,041,338 7,026,769
2032-2036 4,835,000 2,122,306 6,957,306
2037-2041 6,115,000 794,125 6,909,125
Total $ 33,714,591 $ 21,749,280 $ 55,463,871
Security for debt is as follows:
Debt Security
2010 Refunding Revenue Bonds and Department of The District is required to maintain and encumber net revenues,
Water Resources Construction Loans. as defined by the revenue bond trust agreement and State of
California Department of Public Health Funding agreements of at
least 120%of District's annual debt service(principal and
interest). At June 30,2011,net water revenues represented 267%
of the annual water debt service and net sewer revenues
represented 1,576%of the annual sewer debt service.
6) COMPENSATED ABSENCES
Compensated absences are comprised of unused vacation leave and a limited amount of sick leave which is accrued as
earned in accordance with District policy. The District's liability for compensated absences is determined annually.
Current portions are determined based on estimates of usage, amounts in excess of 196 hours that will be voluntarily
cashed out and amounts that will be cashed out upon termination of employment.
Beginning Usage/ End of Current Long-term
of Year Additions Payments Year Portion Portion
Accrued Vacation Leave $ 337,737 $ 423,388 $ (416,946) $ 344,179 $ 93,790 $ 250,389
Accrued Sick Leave 609,180 245,000 (216,026) 638,154 280,677 357,477
Total $ 946,917 $ 668,388 $ (632,972) $ 982.333 $ 374,467 1 $ 607.866
29
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
7) INVESTMENT IN CAPITAL ASSETS NET OF RELATED DEBT
Investment in capital assets net of related debt at June 30,2011 consisted of the following:
Non-depreciable Capital Assets $ 22,428,944
Depreciable Capital Assets,Net 91,962,397
Deferred Bond Costs 572,384
Unspent [36t Proceeds 15,644,915
Loans Payable (131,861)
Bonds Payable (35,187,286)
Capital Lease Payable (37,730)
Total $ 95,251,763
8) DEFINED BENEFIT PENSION PLAN(PERS)
Plan Description
The East Valley Water District contributes to the California Public Employees Retirement System (PERS), a cost-
sharing multiple-employer public employee defined benefit pension plan. PERS provides retirement and disability
benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a
common investment and administrative agent for participating public entities within the State of California. Copies of
the PERS annual financial report may be obtained from their executive office: 400 P Street, Sacramento, California
95814.
All full-time District employees are eligible to participate in PERS with benefits vesting after five years of service.
District employees who retire at age 55 are entitled to an annual retirement benefit, payable monthly for life, in
increasing percentage increments up to 2.7% of their average full-time monthly pay rate for the highest 36 consecutive
months for-ach year of credited service.
Funding Policy
Participants are required to contribute 8% of their annual covered salary. The District makes the contributions required
of District'!. employees on their behalf and for their account. The District is also required to make an additional
contributior at an actuarially determined rate. The rate for the fiscal year ended June 30, 2011 was 16.656% of annual
covered payroll. The contribution requirements of plan members and the District are established and may be amended.
by PERS. The District's contributions to PERS for the years ending June 30, 2011, 2010 and 2009 were $1,125,611,
S 1,129,524 and$940,107, respectively,and were equal to 100%of the required contributions for each year.
30
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
9) COMMITMENTS AND CONTINGENCIES
Grant Awards
Grant funds received by the District are subject to audit by the grantor agencies. Such audit could lead to requests for
reimbursements to the grantor agencies for expenditures disallowed under terns of the grant. Management of the
District believes that such disallowances, if any,would not be significant.
Envirogen,Inc.(Formally Basin Water, Inc.)
The District entered into a 10-year agreement for wellhead treatment with Envirogen, Inc. The agreement required
Envirogen to install and maintain treatment facilities at a District well that is contaminated by nitrates (Cull Well 2, also
known as Cull Well 132). The District and Envirogen,Inc.entered into a subsequent agreement to demobilize the treatment
facilities at the Cull Well 132 and install them at Well 107. The agreement for the operation of the wellhead treatment was
then amended to be appropriate for the needs at Well 107.
The term of the amended agreement is for 10 years. The District will pay$453 per acre foot(Per Acre Foot Treatment Fee)
of treated/blended water. The Acre Foot Treatment Fee is based upon the District's representation that it will pump, and
deliver for processing and treatment, 1500 acre-feet of water per year(Base Quantity). If the District pumps less than the
Base Quantity, the District is obligated to pay Envirogen $158 per acre-foot (Minimum Treatment Fee) for the difference
between the Base Quantity and the amount of water actually delivered for treatment.
The District entered into another agreement with Envirogen, Inc. for nitrate removal from Well 27 (Agreement 42).
Agreement 42 was signed February 2005 but the term did not begin until all required permits were obtained. The tern
began in June 2007 and continued for one year with an option to extend for an additional year. Agreement#2 expired on
June 19, 2008 and the District agreed to month-to-month terms until a new agreement was signed. The original contract
price of$195 per acre foot as indexed by the consumer price index was $210 as of June 30, 2007. The month-to-month
agreement set the fee at$520 per acre foot.
In October 2008, the District and Envirogen, Inc. signed the Second Amendment to the East Valley Water District Water
Services Agreement (WSA) #107. This amendment consolidated the agreements for Wells 107 and 27 into a single
agreement,with an effective date retroactive to June 17,2008 and continuing through June 16,2018.
The consolidated agreement established a Base Quantity to be produced by Wells 27 and 107 combined,and set the cost per
acre foot to be charged for water produced up to the Base Quantity(Base Fee). The consolidated agreement also established
an Additional Treatment Fee for quantities of water produced in excess of the Base Quantity, and a Minimum Treatment
Fee,to be charged for any deficit between actual number of acre feet produced and the Base Quantity. Each January,all of
these volumetric fees are subject to adjustment by the previous year's increase in CPI. At June 30,2011,the following terns
were in effect:
• Base Quantity (Wells 107 and 27 combined)-2,000 acre feet
• Base Fee-$490.73 per acre foot
• Additional Treatment Fee-$368.04 per acre foot
• Minimum Treatment Fee-$161.54 per acre foot
31
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
9) COMMITMENTS AND CONTINGENCIES-Continued
Envirogen, Inc. (Formally Basin Water, Inc.)-Continued
For the year ended June 30, 2011, contracted water treatment costs included Base Fees of $518,884 and Minimum
Treatment "ees of$59,041.
Department of Water Resources Contract IOPX102-Plant 150
On March 11,2011, the District entered into a Funding Agreement to assist in financing the cost of studies and planning of
treatment facilities to address water quality issues threatening the District's lower zone wells(Plant 150). The amount of the
loan funding available under the agreement is $100,000 with an annual interest rate of 0%. It'all of the available loan
funding is borrowed, semi-annual payments of$10,000 will commence in 2012,and will continue over a repayment term of
5 years. Repayment of the loan is secured by pledge of net revenues of the District's water operating fund. As of June 30,
2011,the District had not borrowed any of the loan funding available for Plant 150 design.
Department of Water Resources Contract I ICX101 - Eastwood Farms
On June 15, 2011, the District entered into a Funding Agreement for replacement of distribution pipelines in the section of
the District's service area formerly served by the Eastwood Farms Water Users Association. The amount of loan funding
available under the agreement is $390,483 with an annual interest rate of 0%. Semi-annual payments of $6,508 will
commence upon completion of the construction project,and will continue over a repayment term of 30 years. Repayment of
the loan is secured by annual assessments to property owners within the Eastwood Farms Assessment District(EFAD). As
of June 30,2011,the District had not borrowed any of the loan funding available for the EFAD construction.
Operating Lease
The District entered into a lease agreement for office space commencing February 1,2004. On March 9,2010,the parties to
the lease executed the fifth amendment to the agreement effective June 16, 2010. The amendment added and removed
office space, increased rent to $14,102 per month, and extended the lease term through April 30, 2014. A portion of the
office space removed from the lease was rented on a monthly basis at $2,712 per month until tenant improvements were
completed. The amendment includes three future lease options, each to extend the agreement for an additional three years.
Total rent expense under this operating lease for the year ended June 30, 2011 was $196,349. Future minimum rental
payments re:luired for the operating lease are as follows:
Year Ending June 30, Payments
2012 $ 169,224
2013 169,224
2014 141,020
Total Future Minimum Rental Payments $ 479,468
32
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
10) RISK MANAGEMENT
The District participates in a joint powers agreement (JPA) with the Special District Risk Management Authority
(Authority). The Authority is a risk-pooling self-insurance authority created under the provisions of California Government
Code Section 6500 et. sec. The Authority is governed by a Board consisting of a representative from each member agency.
The Board controls the operations of the Authority including selection of management and approval of operation budgets.
The relationship between the District and the Authority is such that the Authority is not a component unit of the District for
financial reporting purposes.
The purpose of the Authority is to arrange and administer programs of insurance for the pooling of self-insured losses and to
purchase excess insurance coverage.
At June 30,2011,the Districts participation in the self-insurance programs of the Authority was as follows:
Limits Deductible
Personal Injury and Property Damage $10,000.000 per occurrence/aggregate where $500(property damage
Liability Coverage-General applicable only)
Personal Injury and Property Damage $10,000,000 per accident $1,000
Liability Coverage-Auto
Public Officials and Employees Errors $10,000,000 per wrongful act/annual member none
and Omissions Liability aggregate
Employment Practices Liability $10.000,000 per wrongful employment practice/ none up to$10,000,50%
aggregate limits per member included co-insurance from
with Public Officials and Employee $10,000 to$50,000,none
Errors and Omissions Coverage for amounts greater than
$50,000
Employee Benefits Liability $10,000,000 per wrongful act / annual member none
aggregate
Employee Dishonesty Coverage $400,000 per loss $25,000
Public Officials Personal Liability $500,000 per occurrence/annual aggregate per $500
Board Member
Automobile Physical Damage ACV Limits Replacement cost(stated value adjusted $2505500 or
for depreciation on selected vehicles) $50011,000
comprehensive/collision
(as elected per vehicle)
Uninsured Motorist Bodily Injury $750,000 per accident none
Coverage
Property Coverage $1,000,000,000 replacement cost for scheduled property $2,000 in general,varies
if replaced(if not replaced within two for other certain events
years,actual cash value basis)
Boiler and Machinery $100,000,000 replacement cost $1.000
33
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
11) POSTE,MPLOVMENT BENEFITS OTHER THAN PENSIONS
Plan Description
The District contributes to the retiree health coverage of eligible retirees and eligible surviving spouses. As of June 7,2011,
the District is part of the Public Agency portion of the California Employers' Retiree Benefit Trust Fund(CERBT),an agent
multiple-employer plan administered by California Public Employees' Retirement System (CalPERS), which acts as a
common investment and administrative agent for participating public employers within the State of California. A menu of
benefit provisions as well as other requirements is established by State statute within the Public Employees' Retirement
Law. The District selects optional benefit provisions from the benefit menu by contract with CalPERS and adopts those
benefits through District resolution. CalPERS issues a Comprehensive Annual Financial Report (CAFR). The CAFR is
issued in aggregate and includes the sum of all CalPERS plans. Copies of the CalPERS CAFR may be obtained from the
CalPERS Esecutive Office,400 P Street,Sacramento,California 95814.
Funding Policy
The contribution requirements of plan members and the District are established and may be amended by the Board of
Directors. At retirement,the District provides the minimum employer contribution under the CalPERS Health Program for
eligible retirees and surviving spouses in receipt of a pension benefit from Ca1PERS. An employee is eligible for this
employer contribution provided they are vested in their CalPERS pension benefit and commence payment of their pension
benefit within 120 days of retirement with the District. Vesting requires at least five years of service. The surviving spouse
of an eligib e retiree who elected spouse coverage under CalPERS is eligible for the employer contribution upon death of
the retiree.
Employees retiring with at least 20 years of District service will receive an additional District contribution through
attainment cf Medicare eligibility age. The additional contribution is based on the negotiated dollar amount at retirement
(currently $550 per month). The surviving spouse of an eligible retiree is eligible for the District's contribution upon the
death of the retiree through the spouse's attainment of Medicare eligibility age.
Directors who were first elected to office on or after July 1, 1994 shall be eligible to continue to receive health benefits upon
tennination on a self-pay basis. There are two Directors (in office prior to July 1, 1994) who are eligible for District-paid
health care benefits and any covered spouse or dependents. The benefits are payable for the lifetime and the lifetime of any
covered surviving spouse.
Prior to June 7, 2011, the District contributed 100% of the cost of current year premiums for eligible retired plan
members and their dependents. The District, as part of the CERBT, is required to contribute the annual required
conh•ibulion ojthe employer (ARC), an amount actuarially determined in accordance with the parameters of GASB
Statement 4`:. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost
each year and amortize any unfunded actuarial liabilities (or funding excess) over a closed 28 year period. The current
ARC rate is-?.25%of the annual covered payroll.
34
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
11) POSTEMPLOYMENT BENEFITS OTHER THAN PENSIONS-Continued
Annual OPEB Cost
The District's annual OPEB cost for the current year and the related information for the plan are as follows:
Annual Required Contribution $ 101,313
Interest on Net OPEB Obligation 20,199
Adjustments to Annual Required Contribution (20,199)
Annual OPEB Cost(Expense) 10 1,3 13
Contributions Made (101,313)
Increase(Decrease)in Net OPEB Obligation -
Net OPEB Obligation-Beginning of Year 260,637
Net OPEB Obligation- End of Year $ 260,637
For 2011, 2010 and 2009, the District's annual OPEB costs (expenses) were $101,313, $167,792 and $163,799,
respectively, and were equal to the ARC. The District's annual OPEB cost has been recognized as a part of the
administrative and general expenses in the accompanying Statement of Revenue, Expenses and Changes in Net Assets.
The District's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB
obligation for the 2011 and the two preceding years were as follows:
Percentage
Fiscal Annual Actual of OPEB Net OPEB
Year Ended OPEB Cost Contribution Contributed Obligation
6/30/11 $ 101,313 $ 101,313 100°/0 $ 260,637
6/30/10 $ 167,792 $ 25,068 9% $ 260,637
6/30/09 $ 163,799 $ 45,886 28% $ 117,913
Funded Status and Funding Progress
The funded status of the plan as of July 1,2010,was as follows:
Actuarial Accrued Liability(AAL) $ 727,256
Actuarial Value of Plan Assets $ 0
Unfunded Actuarial Accrued Liability(UAAL) $ 727,256
Funded Ratio(Actuarial Value of Plan Assets/AAL) 0%
Covered Payroll(Active Plan Members) $ 4,507,000
UAAL as a Percentage of Covered Payroll 16.14%
35
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
11) POSTEMPLOYMENTBENEFITSOTHERTHANPENSIONS-Continued
Funded Status and Funding Progress-Continued
Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of
occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the
healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions
of the employer are subject to continual revision as actual results are compared with past expectations and new estimates
are made about the future. The schedule of funding progress, presented as required supplementary information
following the notes to the financial statements, presents multiyear trend information that shows whether the actuarial
value of the plan assets is increasing or decreasing overtime relative to the actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the
employer and plan members) and include the types of benefits provided at the time of each valuation and the historical
pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and
assumptions used include techniques that are designed to reduce short-tern volatility in actuarial accrued liabilities and
the actuarial value of assets,consistent with the long-term perspective of the calculations.
The following is a summary of the actuarial assumptions and methods:
Valuation Date .July I,2010
Actuarial Cost Method Entry Age Normal
Amortization Method Level Percent of Payroll
Remaining Amortization Period 28 Years Closed Period
Actuarial Assumptions:
Investment Rate of Return 7.75%
Projected Salary Increase 3.25%
2011 -2015 Health Care Trend Rate 7.00%
2016-2018 Health Care Trend Rate 5.16%
2019-Thereafter Health Care Trend Rate 5.00%
12) INTERNAL, BALANCES
In previous years, Water System capital improvement costs have exceeded water revenue and other financing sources
resulting in borrowing from the Sewer Fund in the approximate amount of$7 million. Pursuant to Resolution 2010.20
adopted by Yoe Board of Directors on September 14, 2010, Sewer System revenues borrowed from the Sewer Department
will be repaid by the Water Department in scheduled annual installments, with installments of$200,000 beginning in fiscal
year 2014, increasing to$250,000 in fiscal year 2020 and$300,000 in fiscal year 2030.
36
East Valley Water District
Notes to Financial Statements
Year Ended June 30, 2011
13) SPECIAL ITEM-ABANDONED INVESTIGATION
In 2010-11, the District expensed accumulated costs related to possible litigation over a federal dam on the Santa Ana
River (Seven Oaks Dam) that can trap, and render unusable, Santa Ana River water that supplies the District's sin face
water treatment plant. Bypass canals around the dam have kept the District's plant operating, but a long term solution to
keep the dam from contaminating river water is still pending. District costs related to the dam in the future will be
recognized as an expense in the year in which they are incurred.
14) FINANCIAL STATEMENT PRESENTATION
Certain amounts in the financial statements for the year ended June 30, 2010 have been reclassified to conform to the
presentation of the financial statements for the year ended June 30, 2011. These reclassifications, resulted in the following
change in balances as of and for the year ended June 30,2010:
Prior Year
Prior Year Reclassification
Balance Reclassification Balance
Other Receivables $ 221,588 $ (30,013) $ 191,575
Assessments Receivable 83,188 30,013 113,201
Capital Assets not being Depreciated 19,094,492 749,685 19,844,177
Capital Assets,net of Accumulated
Depreciation 93,525,419 (749,685) 92,775,734
Accrued Salaries 456,029 (260,637) 195,392
Other Post Employment Benefits - 260,637 260,637
37
REQUIRED SUPPLEMENTARY INFORMATION
East Valley Water District
Schedule of Funding Progress for Retirees Health Coverage
June 30, 2011
Actuarial UAAL as a
Accrued
Actuarial Actuarial Liability Unfunded Percentage of
Valuation Value of (AAL)Entry AAL Funded Covered Covered
Date Assets Ape (UAAL) Ratio Pavroll Pavroll
(A) (B) (B-A) (A/B) (C) [(B-A)/Cl
07/01/10 $ - $ 727.256 $ 727.25A 0% g_4.507.000 _ 16%
07/01/08 $ S 1.290.086 $ 1.290.086 0% 4330.000 _ 30%
*GASB 45 was implemented in fiscal year ended June 30, 2009. There were no previous actuarial valuations.
38
SUPPLEMENTARY INFORMATION
East Valley Water District
History and Organization
Year Ended June 30, 2011
Formation of the District
The Board of Supervisors of San Bernardino County approved a petition in writing for the formation of the East Valley Water
District (formerly East San Bernardino County Water District) under Division 12 of the Water Code of the State of California
and ordered an election held January 12, 1954. The formation of the District was voted by the electors. The Board of
Supervisors of San Bernardino County,by action on January 18, 1954, approved the formation of the District. Incorporation of
the "East Valley Water District"was approved by the State of California on February 1, 1954.
Formation of the Public Facilities Corporation
The East Valley Public Facilities Corporation was incorporated October 1986, pursuant to the nonprofit public benefit
corporation law of the State of California to provide financial assistance to the District by acquiring and constructing various
public improvements,and by acquiring land and related facilities for the use,benefit and enjoyment of the public.
Nature of Business
The District has been engaged in the furnishing of water service and sewage transmission services to its customers since
inception.
Location
The District has temporarily relocated its office to 3654 East Highland Avenue. The office is situated within the District's
boundaries which encompass an area of approximately 25 square miles within the County of San Bernardino,California.
Directors
Water District Public Facilities Corporation
George E. "Skip"Wilson President George E. "Skip" Wilson President
Matt Le Vesque Vice President Matt Le Vesque 0 Vice President
Kip E. Sturgeon Director James Morales,Jr. 2"d Vice President
James Morales,Jr. Director Robert E. Martin Secretary
Larry Malmberg Director Brian W Tompkins Treasurer
East Valley Water District Financing Authority
George E. "Skip"Wilson President
Matt Le Vesque Vice President
Brian W.Tompkins Finance Director
Robert E. Martin Secretary
Management
Robert E. Martin General Manager/Secretary
Brian W. Tompkins Chief Financial Officer/Treasurer
Professional Consultants
General Counsel for the District is the firm of Brunick, McElhaney& Beckett.
39
East Valley Water District
Combining Schedule of Net Assets
June 30, 2011
Water Sewer Eliminations Totals
ASSETS
Current Assets:
Cash and Cash Equivalents $ 714,304 $ 47,181 $ $ 761,485
Investments 900,001 2,773,048 3,673,049
Accounts Receivable,Net 1,657,687 1,657,687
Interest Receroable 20,657 8,388 29,045
Due from Other Governments 1,009,898 1,009,898
Other Receivables 155,415 155,415
Inventory 937,131 937,131
Prepaid Expenses 299,575 299,575
Total Current Assets 5,694,668 2,828,617 8,523,285
Non-Current Assets:
Restricted Cash and Cash Equivalents 17,108,747 552,831 17,661,578
Assessments Receivable 89,268 89,268
Deferred Charges 554,269 18,115 572,384
Due from Water Department 7,000,000 7,000,000 -
Capital Assets not being Depreciated 18,343,627 4,085,317 22,428,944
Capital Assets,net of Accumulated Depreciation 77,798,846 14,163,551 91,962,397
Total Non-Current Assets 113,894,757 25,819,814 7,000,000 132,714,571
Total Assets 119,589,425 28,648,431 7,000,000 141,237,856
40
East Valley Water District
Combining Schedule of Net Assets - Continued
June 30, 2011
Water Sewer Eliminations Totals
LIABILITIES
Current Liabilities:
Accounts Payable and Accrued Expenses $ 2,644,045 S $ $ 2,644,045
Accrued Payroll and Benefits 167,392 42,652 210,044
Customer Service Deposits 1,679,974 1,679,974
Construction Advances and Retentions 161,354 98,491 259,845
Accrued Interest Payable 359,615 9,350 368,965
Current Portion of Compensated Absences 290,315 84,152 374,467
Current Portion of Long-Term Debt 973,470 85,458 1,058,928
Total Current Liabilities 6,276,165 320,103 6,596,268
Non-Current Liabilities:
Due to Sewer Fund 7,000,000 7,000,000 -
Compensated Absences, less current portion 463,125 144,741 607,866
Other Post Employment Benefits 260,637 260,637
Long-term Debt, less current portion 33,371,667 926,282 34,297,949
Total Non-Current Liabilities 41,095,429 1,071,023 7,000,000 35,166,452
Total Liabilities 47,371,594 1,391,126 7,000,000 41,762,720
NET ASSETS
Invested in Capital Assets,Net of Related Debt 77,554,544 17,697,218 95,251,762
Total Transmission and Distribution 90,664 12,365 103,029
Unrestricted (5,427,377) 9,547,722 4,120,345
Total Net Assets $ 72,217,831 $ 27,257,305 $ $99,475,136
41
East Valley Water District
Combining Schedule of Revenues, Expenses and Changes in Net Assets
Year Ended June 30, 2011
Water Sewer Eliminations Totals
OPERATING REVENUES
W'aterSales $ 11,544,185 $ $ $ 11,544,185
Sewer Treatment Charges 5,761,956 5,761,956
System Char„es 3,695,345 3;703,671 7,399,016
Other Charge; 454,013 46,820 500,833
Total Operating Revenues 15,693,543 9,512,447 - 25,205,990
OPERATING EXPENSES
Source of Supply:
Supervision and Labor 151,135 151,135
Maintenance 146,941 146,941
Materials and Supplies 121 121
Purchased Water 170,000 170,000
Groundwater Replenishment 143,475 143,475
North Fork Assessments 75,913 75,913
Water Testing 119,577 119,577
Water Supply Studies 46,000 46,000
Total Source of Supply 853,162 853,162
Pumping:
Supervision and Labor 567,574 567,574
Materials and Supplies 29,291 29,291
Facilities Maintenance 120,255 120,255
Fuel and Power 1,987,973 1,987,973
Treatment Chemicals 148,369 148,369
Total Pumping 2,853,462 - - 2,853,462
Water"f reatmem
Supervision and Labor 107,044 107,044
Materials and Supplies 9,839 9,839
Facilities Maintenance 28,831 28,831
Fuel and Power 114,539 114,539
Contact Treatment 787,193 787,193
Treatment Chemicals 33,508 33,508
Total Water Treatment 1,080,954 - - 1,080,954
Wastewater Treatment:
ContactTreatrrent _ 5,995,720 5,995,720
42
East Valley Water District
Combining Schedule of Revenues, Expenses and Changes in Net Assets - Continued
Year Ended June 30, 2011
Water Sewer Eliminations Totals
OPERATING EXPENSES-Continued
Transmission and Distribution:
Supervision and Labor $ 1,041,789 $ $ $ 1,041,789
Materials and Supplies 280,286 280,286
Facilities Maintenance 193,484 193,484
Total Transmission and Distribution 1,515,559 - - 1,515,559
Wastewater Collection:
Supervision and Labor 255,049 255,049
Materials and Supplies 51,561 51,561
Facilities Maintenance 139,652 139,652
Total Customer Accounts - 446,262 446,262
Customer Accounts:
Supervision and Labor 314,656 314,655 629,311
Postage
56,811 56,810 113,621
Contract Services-Billing 21,304 21,304 42,608
Contract Services- Payment Processing 53,796 53,796 107,592
Credit Checks 9,428 9,428 18,856
Cash Shortages 9 9 18
Materials and Supplies 1,250 1,250 2,500
Total Customer Accounts 457,254 457,252 - 914,506
Administrative and General:
Supervision and Labor 1,173,466 703,181 1,876,647
Taxes and Benefits 1,410,558 719,842 2,130,400
Director's Fees and Expenses 79,617 51,180 130,797
Telephone and Utilities 79,498 41,100 120,598
Dues and Subscriptions 88,390 40,808 129,198
Office Supplies and Expenses 71,173 38,546 109,719
Postage
10,869 7,127 17,996
Equipment Maintenance and Supplies 101,602 54,043 155,645
General Plant Maintenance 155,298 61,893 217,191
Vehicle Maintenance and Fuel 220,144 176,571 396,715
Facilities Lease 138,526 71,982 210,508
Contractual Services 524,321 274,966 799,287
General Insurance 167,514 93,431 260,945
Education, Seminars and Conferences 17,530 8,301 25,831
Meals, Lodging and Travel 26,356 13,324 39,680
Employee Programs 16,276 8,837 25,113
43
East Valley Water District
Combining Schedule of Revenues, Expenses and Changes in Net Assets - Continued
Year Ended June 30, 2011
Water Sewer Eliminations Totals
OPERATING EXPENSES-Continued
Administrative and General: - Continued
Regulatory F.-es and Compliance $ 30,038 S 15,387 $ $ 45,425
Public Education and Outreach 14,967 7,992 22,959
Safety Equipment and Emergency Planning 42,853 22,078 64,931
Total Administrative and General 4,368,996 2,410,589 - 6,779,585
OPERATING EXPENSES BEFORE
DEPRECIATION 11,129,387 9,309,823 - 20,439,210
Depreciation 3,289,263 640,005 3,929,268
Total Operating Expenses 14,418,650 9,949,828 - 24,368,478
Operating Income(Loss) 1,274,893 (437,381) - 837,512
NON-OPERATING REVENUES
Investment In_ome 50,956 70,933 34,300 87,589
Cooperative Agreements 41,157 41,157
Grants 128,821 128,821
Claims and Settlements 791 791
Other Income 24,301 24,301
Total Non-Operating Revenues 246,026 70,933 34,300 282,659
NON-OPERATING EXPENSES
Interest Expense 1,301,454 19,198 34,300 1,286,352
Amortization 31,382 1,469 32,851
Loss on Disposal of Assets 140,301 140,301
Total Non-Operating Expenses 1,473,137 20,667 34,300 1,459,504
Income Before Contributions,
Transfers and Special Items 47,782 (387,115) - (339,333)
CONTRIBUTIONS AND TRANSFERS
Capacity Charges 90,664 12,365 103,029
Capital Grants 881,077 881,077
Total Contributions and Transfers 971,741 12,365 984,106
SPECIAL ITEM
Abandoned Investigations (206,057) (206,057)
Change in Net Assets 813,466 (374,750) - 438,716
Total Net Assets Beginning 71,404,365 27,632,055 99,036,420
fatal Net Assets Ending $ 72,217,831 $ 27,257,305 $ - $ 99,475,1 36
44
East Valley Water District
Combining Schedule of Cash Flows
Year Ended June 30, 2011
Water Sewer Eliminations Totals
CASH FLOWS FROM OPERATING
ACTIVITIES
Cash Received from Customers $15,420,517 $9,610,938 $ $25,031,455
Cash Paid for Employee Services (4,987,699) (1,721,182) (6,708,881)
Cash Payments to Suppliers (6,036,145) (7,317,096) (13,353,241)
Other Income Received 102,409 102,409
Net Cash Provided(Used)by
Operating Activities 4,499,082 572,660 5,071,742
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES
Capital Contributions 90,664 12,365 103,029
Proceeds from Issuance of Capital Debt 33,899,669 1,000,000 34,899,669
Principal Paid on Capital Debt (19,237,788) (19,237,788)
Interest Paid on Capital Debt (1,179,664) (17,692) 34,300 (1,163,056)
Acquisition and Construction of
Capital Assets (4,920,208) (1,126,848) (6,047,056)
Net Cash Provided(Used)by Capital
and Related Financing 8,652,673 (132,175) 34,300 8,554,798
CASH FLOWS FROM INVESTING ACTIVITIES
Interest Received from Investments 44,611 62,545 (34,300) 72,856
Acquisition of Investments in Debt Securities (900,001) (2,773,048) (3,673,049)
Proceeds from Sales of Investments
in Debt Securities 188,225 2,870,030 3,058,255
Loan Collections from Arroyo Verde
Assessment District Property Owners 23,933 23,933
Net Cash Provided(Used)by
Investing Activities (643,232) 159,527 (34,300) (518,005)
Net Increase(Decrease) in Cash and
Cash Equivalents 12,508,523 600,012 13,108,535
Cash and Cash Equivalents- Beginning of Year 5,314,528 - 5,314,528
Cash and Cash Equivalents-End of Year $17,823,051 $ 600,012 $ $18,423,063
45
East Valley Water District
Combining Schedule of Cash Flows - Continued
Year Ended June 30, 2011
Water Sewer Eliminations Totals
RECONCILIATION TO STATEMENT
OF NET ASSETS
Cash and Cash Equivalents $ 714,304 $ 47,181 $ $ 761,485
Restricted Cash and Cash Equivalents 17,108,747 552,831 17,661,578
$ 17,823,051 $ 600,012 $ $ 18,423,063
Total Transmission and Distribution
cash provided (used) by operating activities:
Net Operating lncome(Loss) $ 1,274,893 S (437,381) $ $ 837,512
Adjustments to Reconcile Operating Income to
Net Cash Provided(Used)by Operating Activities:
Total Customer Accounts
Depreciation 3,289,263 640,005 3,929,268
Miscellaneous Income 102,409 102,409
Change in Assets and Liabilities:
(Increase) Decrease in Accounts Receivable (291,885) (291,885)
(increase) Decrease in Inventory 38,346 38,346
(Increase) Decrease in Prepaids (169,189) (169,189)
Increase(Decrease)in Accounts Payable
And Accrued Expenses 457,863 457,863
Increase(Decrease) in Accrued Payroll
and Benefits (28,000) 42,652 14,652
Increase(Decrease) in Compensated
Absences (193,477) 228,893 35,416
Increase(Decrease) in Customer and
Other Deposits 20,040 20,040
Increase(Decrease)in Developers' Deposits (1,181) 98,491 97,310
Total Cash Provided(Used)by
Operating Activities $ 4,499,082 $ 572,660 $ $ 5,071,742
46
East Valley Water District
Principal and Interest Repayment Schedule
Refunding Revenue Bonds - Series 2010
Year Ended June 30, 2011
Interest Total
Due Date Principal Rate% Interest Payments
10/01/11 $ 1,055,000 2.00 $ 370,538 $ 1,425,538
04/01/12 - 2.00 714,431 714,431
10/01/12 1,175,000 2.00 714,431 1,889,431
04/01/13 - 4.00 702,681 702,681
10/01/13 1,205,000 4.00 702,681 1,907,681
04/01/14 - 4.00 678,581 678,581
10/01/14 1,265,000 5.00 678,581 1,943,581
04/01/15 - 5.00 653,281 653,281
10/01/15 1,315,000 5.00 653,281 1,968,281
04/01/16 - 4.00 620,406 620,406
10/01/16 1,380,000 4.00 620,406 2,000,406
04/01/17 - 4.00 592,806 592,806
10/01/17 1,435,000 4.00 592,806 2,027,806
04/01/18 - 4.00 556,931 556,931
10/01/18 1,500,000 5.00 556,931 2,056,931
04/01/19 - 5.00 519,431 519,431
10/01/19 1,580,000 5.00 519,431 2,099,431
04/01/20 - 5.00 479,931 479,931
10/01/20 1,650,000 4.00 479,931 2,129,931
04/01/21 - 4.00 446,931 446,931
10/01/21 1,030,000 4.00 446,931 1,476,931
04/01/22 - 4.00 426,331 426,331
10/01/22 1,075,000 4.00 426,331 1,501,331
04/01/23 - 4.00 404,831 404,831
10/01/23 1,120,000 4.00 404,831 1,524,831
04/01/24 - 450 382,431 382,431
10/01/24 1,155,000 4.50 382,431 1,537,431
04/01/25 - 4.00 356,444 356,444
10/01/25 700,000 4.00 356,444 1,056,444
04/01/26 - 4.00 342,444 342,444
10/01/26 730,000 4.00 342,444 1,072,444
04/01/27 - 4.00 327,844 327,844
10/01/27 760,000 4.00 327,844 1,087,844
04/01/28 - 4.00 312,644 312,644
10/01/28 790,000 4.00 312,644 1,102,644
04/01/29 - 4.00 296,844 296,844
10/01/29 820,000 4.00 296,844 1,116,844
04/01/30 - 4.00 280,444 280,444
10/01/30 855,000 4.00 280,444 1,135,444
04/01/31 - 4.25 263,344 263,344
10/01/31 885,000 4.25 263,344 1,148,344
04/01/32 - 4.25 244,538 244,538
10/01/32 925,000 4.25 244,538 1,169,538
47
East Valley Water District
Principal and Interest Repayment Schedule
Refunding Revenue Bonds - Series 2010 - Continued
Year Ended June 30, 2011
Interest Total
Due Gate Principal Rate% Interest Payments
04/01.33 $ - 4.25 S 224,881 $ 224,881
10/01,33 965,000 4.25 224,881 1,189,881
04/01,34 - 5.00 204,375 204,375
10101,34 1,005,000 5.00 204,375 1,209,375
04/01,35 - 5.00 179,250 179,250
10/0135 1,055,000 5.00 179,250 1,234,250
04/01/36 - 5.00 152,875 152,875
10/01/36 1,105,000 5.00 152,875 1,257,875
04/01/37 - 5.00 125,250 125,250
10/01/37 1,165,000 5.00 125,250 1,290,250
04/01/38 - 5.00 96,125 96,125
10/01/38 1,220,000 5.00 96,125 1,316,125
04/01/39 - 5.00 65,625 65,625
10/01/39 1,280,000 5.00 65,625 1,345,625
04,/01/40 - 5.00 33,626 33,626
10/01/40 1,345,000 5.00 33,626 1,378,626
"Potals S 33,545,000 $ 21,741,650 $ 55,286,650
48
East Valley Water District
Principal and Interest Repayment Schedule
Department of Water Resources Construction Loan
Year Ended June 30, 201 1
Interest Total
Due Date Principal Rate% Interest Payments
01/01/12 $ 3,381 0.000 $ - $ 3,381
07/01/12 3,381 0.000 - 3,381
01/01/13 3,381 0.000 - 3,381
07/01/13 3,381 0.000 - 3.381
01/01/14 3,381 0.000 - 3,381
07/01/14 3,381 0.000 - 3,381
01/01/15 3,381 0.000 - 3,381
07/01/15 3,381 0.000 - 3,381
01/01/16 3,381 0.000 - 3,381
07/01/16 3,381 0.000 - 3,381
01/01/17 3,381 0.000 - 3,381
07/01/17 3,381 0.000 - 3,381
01/01/18 3,381 0.000 - 3,381
07/01/18 3,381 0.000 - 3,381
01/01/19 3,381 0.000 - 3,381
07/01/19 3,381 0.000 - 3,381
01/01/20 3,381 0.000 - 3,381
07/01/20 3,381 0.000 - 3,381
01/01/21 3,381 0.000 - 3,381
07/01/21 3,381 0.000 - 3,381
01/01/22 3,381 0.000 - 3,381
07/01/22 3,381 0.000 - 3,381
01/01/23 3,381 0.000 - 3,381
07/01/23 3,381 0.000 - 3,381
01/01/24 3,381 0.000 - 3,381
07/01/24 3,381 0.000 - 3.381
01/01/25 3,381 0.000 - 3,381
07/01/25 3,381 0.000 - 3,381
01/01/26 3,381 0.000 - 3,381
07/01/26 3,381 0.000 - 3,381
01/01/27 3,381 0.000 - 3,381
07/01/27 3,381 0.000 - 3,381
01/01/28 3,381 0.000 - 3,381
07/01/28 3,381 0.000 - 3,381
01/01/29 3,381 0.000 - 3,381
07/01/29 3,381 0.000 - 3,381
01/01/30 3,381 0.000 - 3,381
07/01/30 3,382 0.000 - 3,382
01101131 3,382 0.000 - 3.382
Totals $ 131,861 $ - $ 131,861
49
STATISTICAL SECTION
EAST VALLEY WATER DISTRICT
OPERATING REVENUE BY SOURCE
Last 10 Fiscal Years
Total
Year Ended i Operating
June 30 s Revenue
2002 7,607,688 2,309,642 1,506,670 4,495,040 286,119 16,205,159
2003 7,535,751 2,310,455 1,527,697 4,557,819 291,252 16,222,974
2004 8,261,919 2,328,660 1,851,275 4,771,313 295,950 17,509,117
2005 8,514,952 2,339,965 2,145,335 5,278,198 259,702 18,538,152
2006 9,303,974 2,377,376 2,262,028 5,471,880 314,319 19,729,577
2007 10,660,279 2,451,060 2,532,458 5,607,142 301,065 21,552,004
2008 10,680,971 2,763,508 2,943,230 5,561,830 638,446 22,587,985
2009 11,767,683 3,096,902 3,407,900 5,631,258 763,245 24,666,988
2010 11,638,234 3,215,189 3,509,254 5,665,046 399,336 24,427,059
2011 11,625,249 3,695,345 3,708,815 5,761,956 500,833 25,292,198
j 30,000,000 _.. _.. _..
25,000,000
20,000,000
15,000,000 -
10,000,000 -
5,000,000
2002 2003 2004 2005 2006 2007 2002 2005 2010 2011
50
EAST VALLEY WATER DISTRICT
REVENUE RATES
Year ended June 30,
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Water Consumption Rates
Charge per HCF 0.88 0.88 0.88 0.96 1.01 1.08 1.20 1.35 1.35 1.49
Monthly Meter Charges
Meter Size
5/8" 7.00 7.00 7.00 7.50 7.50 7.50 8.40 10.45 10.45 11.54
3/4" 7.00 7.00 7.00 7.50 7.50 7.50 8.40 10.45 10.45 11.54
1" 13.00 13.00 13.00 14.00 14.00 14.00 15.70 14.63 14.63 17.56
1.1/2" 27.50 27.50 27.50 29.50 29.50 29.50 33.00 18.81 18.81 32.49
?" 39.50 39.50 39.50 42.50 42.50 42.50 47.60 30.39 30.39 74.47
3" 69.50 69.50 69.50 74.50 74.50 74.50 83.50 114.94 114.94 137.40
-1" 115.50 115.50 115.50 124.00 124.00 124.00 139.00 146.29 146.29 227.30
6" 225.00 225.00 225.00 241.00 241.00 241.00 270.00 219.44 219.44 452.06
8" 338.00 338.00 338.00 362.00 362.00 362.00 405.00 303.04 303.04 721.76
Sewer Maintenance Charges
Residential(1 to 3 units)
Flat monthly charge 4.85 4.85 5.85 6.40 7.00 7.75 9.75 10.84 10.84 12.93
Commercial
Flat monthly charge - - - - - - - - - 3.28
pl as,
Charge per HCF 0.24 0.24 0.29 0.31 0.34 0.37 0.49 0.55 0.55 0.46
Sewer Treatment Charges
Residential(1 to 3 units)
Flat monthly charge 13.25 13.25 13.25 14.50 14.50 14.50 14.50 15.25 15.25 16.00
Commercial
Flat:monthly charge - - - 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Plus,
Charge per HCF:
Multi-family(4 plus units) 0.75 0.75 0.75 0.83 0.83 0.83 0.83 0.87 0.87 0.95
Retail 1.10 1.10 1.10 1.70 1.70 1.70 1.70 1.79 1.79 1,90
Restaurants/Lounges 1.70 1.70 1.70 1.84 1.84 1.84 1.84 1.93 1.93 2.00
Laundromat; 0.90 0.90 0.90 1.15 1.15 1.15 1.15 1.21 1.21 1.30
Dry Cleaners 1.10 1.10 1.10 1.70 1.70 1.70 1.70 1.79 1.79 1.90
Schools/Chur-hes 0.50 0.50 0.50 0.62 0.62 0.62 0.62 0.65 0.65 0.70
Convalescent Homes 0.80 0.80 0.80 0.84 0.84 0.84 0.84 0.88 0.88 0.95
Hotels 1.70 1.70 1.70 1.84 1.84 1.84 1.84 1.93 1.93 2.00
Office Bldgs, Motels, Municipal 0.95 0.95 0.95 1.32 1.32 1.32 1.32 1.39 1.39 1.50
Auto Repair,Service stations 1.20 1.20 1.20 1.17 1.17 1.17 1.17 1.23 1.23 1.30
Car Wash 1.20 1.20 1.20 1.17 7..17 1.17 1.17 1.23 1.23 1.30
HCF=hundred cubice feet-748 gallons
51
EAST VALLEY WATER DISTRICT
WATER OPERATING EXPENSES
Last 10 Fiscal Years
Year Ended Source of Water ® ® Total Water
June 30 Supply Pumping Oper Exp
2002 360,827 2,748,623 273,029 587,833 2,822,503 6,792,815
2003 734,001 3,003,996 279,918 574,447 3,259,383 7,851,745
2004 616,986 2,824,273 344,407 571,027 3,780,111 8,136,804
2005 568,306 2,839,783 405,668 682,225 4,315,842 8,811,824
2006 639,948 2,987,709 381,846 695,088 4,361,458 9,066,049
2007 390,124 3,451,376 626,770 766,082 4,215,687 9,450,039
2008 438,134 3,005,392 709,406 1,255,931 4,662,582 10,071,445
2009 608,742 2,961,727 1,420,962 1,403,076 5,320,152 11,714,659
2010 815,349 2,971,681 1,453,365 1,586,237 5,112,974 11,939,606
2011 853,162 2,853,462 1,080,954 1,515,559 4,907,313 11,210,450
14,000,000 _.. . _... __.
12,000,000 __. _.. _.. _... _. .
10,000,000
8,000,000 _.. _ _.. .
6,000,000
a"
4,000,000
2,000,000
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
52
EAST VALLEY WATER DISTRICT
SEWER OPERATING EXPENSES
Last 10 Fiscal Years
Year Ended - Cust Accounts' Total Sewer
June 30 _ _ Gen&Adm1n Oper Exp
2002 276,213 4,495,040 1,017,281 5,788;534
2003 262,900 4,557,909 1,033,230 5,854;039
2004 248,242 4,771,339 1,222,195 6,241,776
2005 312,507 5,288,212 1,436,322 7,037,041
2006 336,171 5,473,390 1,512,221 7,321,782
2007 377,919 5,607,172 1,498,844 7,483,935
2008 333,588 5,561,830 1,707,574 7,602,992
2009 449,296 5,631,258 1,932,193 8,012,747
2010 474,244 5,665,046 2,621,931 8,761,221
2011 446,262 5,995,720 2,872,985 9,314,967
10,000,000
9,000,000 _..
8,000,OOL
7,000,000 _.. _.
6,000,00[
5,000,00[ !.. _.
4,000,00[
3,000,00[.
1,000,00(
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
53
EAST VALLEY WATER DISTRICT
ACTIVE SERVICES BY TYPE
Last 10 Fiscal Years
Year Ended r F i" ® Total
June 30 Service
2002 lest) 17,100 534 1,325 235 1,275 20,469
2003 17,353 538 1,323 235 1,275 20,724
2004 17,753 534 1,327 252 1,289 21,155
2005 18,203 537 1,322 260 1,289 21,611
2006 18,243 534 1,315 267 1,295 21,654
2007 18,454 532 1,316 272 1,295 21,869
2008 18,367 516 1,309 289 1,301 21,782
2009 18,403 508 1,293 306 1,306 21,816
2010 18,562 496 1,277 310 1,324 21,969
2011 18,564 502 1,273 310 1,318 21,967
. .25,000
20,000
I
15,000 - - --
r
IM
P6'e;
10,000
}" [[[���111''' r
x
I
5,000x '!
�, - -
2002 lest) 2003 2004 2005 2006 2007 2008 2009 2010 2011
54
EAST VALLEY WATER DISTRICT
Highland, California
SINGLE AUDIT REPORT ON
FEDERAL AWARD PROGRAMS
Year Ended June 30,2011
70RSTEAMAN, RAMIREZ & SMITH, INC.
CER1 I F I E D PUBLIC ACCOUNTANTS
EAST VALLEY WATER DISTRICT'
SINGLE AUDIT REPORT ON FEDERAL AWARD PROGRAMS
Year Ended June 30,2011
TABLE OF CONTENTS
Page
Report on Internal Control Over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing S t a n d a r d s 1 -2
Independent Auditor's Report on Compliance with Requirements that Could I lave a
Direct and Material Effect on Each Major Program, Internal Control Over
Compliance and on the Schedule of Expenditures of Federal Awards in
Accordance with OMB Circular A-133 3 -4
Schedule of Expenditures of Federal Awards 5
Notes to the Schedule of Expenditures of Federal Awards 6
Schedule cf Findings and Questioned Costs 7 - 8
Summary Schedule of Prior Audit Findings 9
.rRs L K l A n MAN. RAMIRE2 8 SMIn I, INC;
iIFIEO CuoI AC C O 'I V TA N is
Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance With Government Auditing Standards
Board of Directors
Fast Valley Water District
Highland, California
We have audited the financial statements of the business-type activities of the East Valley Water District
(District) as of and for the year ended June 30, 2011, which collectively comprise the District's basic
financial statements, and have issued our report thereon dated February 6, 2012. We conducted our audit in
accordant:,- with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered East Valley Water District's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion
on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the
District's ==eternal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the District's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal cc-ntrol such that there is a reasonable possibility that a material misstatement of the entity's
financial statements will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over financial
reporting that might be deficiencies, significant deficiencies,or material weaknesses. We did not identify any
deficiencies; in internal control over financial reporting that we consider to be material weaknesses, as defined
above.
Compliant,and Other Matters
As part of obtaining reasonable assurance about whether East Valley Water District's financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations. contracts, and grant agreements, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on compliance
with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Richa,d A. Team.,,, cF°A• Grey W. Fankhanel, r PA• David M. Ramirez, ceA• Javier H. Carrillo, CPA
4201 Brocatoa Ave. Suite 100, Riverside CA 92501 • 951.274.9500• 951.274 7628 cA. www.trscpas.com
We noted certain matters that we reported to Management of the District in a separate letter dated February 6,
2012.
This report is intended solely for the information and use of management, the Board of Directors, others
within the entity, federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than these specified parties.
February 6, 2012
2
OF RS TEAMAN, RAMIREZ a S�1M i INC.
FrTIFVEO PO8Lt' A'CO U N 7 A N !s
Independent Auditor's Report on Compliance with Requirements that Could Have a Direct and
Material Effect on Each Major Program,Internal Control Over Compliance and on the Schedule of
Expenditures of Federal Awards in Accordance with OMB Circular A-133
Board of Directors
Fast Valley Water District
Highland, California
Compliance
We have audited the East Valley Water District's compliance with the types of compliance requirements
described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on
each of the East Valley Water District's major federal programs for the year ended June 30, 2011. The East
Valley Water District's major federal programs are identified in the summary of auditors' results section of
the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,
regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the
East Valley Water District's management. Our responsibility is to express an opinion on the East Valley
Water District's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards. issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with
the types of compliance requirements referred to above that could have a direct and material effect on a major
federal program occurred. An audit includes examining, on a test basis, evidence about the East Valley
Water Districts compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal determination of the East Valley Water District's compliance with those
requirements.
In our opinion, the East Valley Water District complied, in all material respects, with the compliance
requirements referred to above that could have a direct and material effect on each of its major federal
programs for the year ended June 30, 2011.
Internal Control Over Compliance
Management of the East Valley Water District is responsible for establishing and maintaining effective
internal co itrol over compliance with requirements of laws, regulations, contracts and grants applicable to
federal programs. In planning and performing our audit, we considered the East Valley Water District's
internal co:rtrol over compliance with requirements that could have a direct and material effect on a major
federal program to determine the auditing procedures for the purpose of expressing our opinion on
compliance and to test and report on internal control over compliance in accordance with OMB Circular
Richa-d A. Teaman, CPA. Greg W. Fankhanel, CFA. David M. Ramirez, CPA. Javier H. Carrillo, CPA
4201 Brockton Ave. Suite 100, Riverside CA 92501 . 951.274.9500. 951.274.7828 Fr.. www.trscpas.com
A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over
compliance. Accordingly, we do not express an opinion on the effectiveness of the East Valley Water
District's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a deficiency,
or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility
that material noncompliance with a type of compliance requirement of a federal program will not be
prevented,or detected and corrected,on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over compliance
that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above.
Schedule of Expenditures of Federal Awards
We have audited the financial statements of the business-type activities of the East Valley Water District as of
and for the year ended June 30, 2011, and have issued our report thereon dated February 6, 2012. Our audit
was performed for the purpose of forming opinions on the financial statements that collectively comprise the
East Valley Water District's financial statements as a whole. The schedule of expenditures of federal awards
is presented for purposes of additional analysis as required by U.S. Office of Management and Budget
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required
part of the financial statements. Such information is the responsibility of management and was derived from
and relates directly to the underlying accounting and other records used to prepare the financial statements.
The information has been subjected to the auditing procedures applied in the audit of the financial statements
and certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with auditing standards generally accepted in the
United States of America. In our opinion,the information is fairly stated in all material respects in relation to
the financial statements taken as a whole.
This report is intended solely for the information and use of the Board of Directors, management, others
within the entity,federal awarding agencies and pass-through entities and is not intended to be and should not
be used by anyone other than these specified parties.
J.
February 6,2012
4
EAST VALLEY WATER DISTRICT
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30,2011
Federal
Domestic Program
Federal Grantor/ Assistance Identification Program
Pass-through G1 antor/Program Title Number Expenditures
U.S. Environmental Protection Agency
Passed through the State of California Deparanent of
Public Health:
Drinking Water State Revolving Fund 66.468 SRF IOCX 119 S 754,029
Drinking Water State Revolving Fund-Loan 66.468 SRF I OCX1 19 1,759,400
Total 2,513,429*
U.S. Department of Homeland Security
Passed through FEAM.
Passed through the State ofCaliJbrnia Emergency
d4anagement Agency:
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00465 12,365
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00466 5,939
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00468 5,327
Disaster Grant—PublicAssistance 97.036 PA-09-CA-1952-PW-00469 8,032
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00560 11,992
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00562 5,914
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00563 1,417
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-1'W-00564 3,606
Disaster Grant—Public Assistance 97.036 PA-09-CA-1952-PW-00679 18,210
Total 72,802
Total Federal Financial Assistance S 2,586,231
*Major Prograrr
5
EAST VALLEY WATER DISTRICT
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30, 2011
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES APPLICABLE TO THE SCHEDULE OF
FEDERAL AWARDS
a) Scope of Presentation
The accompanying schedule presents only the expenditures incurred (and related awards received) by the
East Valley Water District that are reimbursable under programs of federal agencies providing financial
assistance. For the purpose of this schedule, financial assistance includes both federal financial assistance
received directly from a federal agency, as well as federal funds received indirectly by the East Valley Water
District from a non-federal agency or other organization. Only the portion of program expenditures
reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in
excess of the maximum federal reimbursement authorized or the portion of the program expenditures that
were funded with state, local or other non-federal funds are excluded from the accompanying schedule.
b) Basis of Accounting
The expenditures included in the accompanying schedule were reported on the accrual basis of accounting.
Under the accrual basis of accounting, expenditures are incurred when the East Valley Water District
becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures
reported include any property or equipment acquisitions incurred under the federal program.
c) Major Programs
The District had one major program for the year ended June 30, 2011, consisting of the U.S. Environmental
Protection Agency Loan/Grant which had total disbursements of$2,513,429. This amount calculates to 97%
of the total disbursements from federal awards.
6
EAST VALLEY WATER DISTRICT'
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30,2011
SECTION I-SUMMARY OF AUDITORS' RESULTS
Financial Statements
Type of Auditars' Report issued: Unqualified
Internal Control Over Financial Reporting:
Material Weakness(es)identified? No
Significant Deficiencies Identified not Considered
to be Material Weaknesses? No
Noncompliance Material to Financial Statements Noted? No
Federal Awards
Internal Control Over Major Programs:
Material Weakness(es)identified? No
Significant Deficiencies Identified not Considered
to be Material Weaknesses? No
Type of Auditors'Report Issued on Compliance for
Major Programs: Unqualified
Any Audit Findings Disclosed that are Required to be Reported in
Accordance With OMB Circular A-133, Section .510(a)? No
Identification of Major Programs:
CFDA Numbers Name of Federal Program or Cluster
U.S. Environmental Protection Agency
60.468 Drinking Water State Revolving Fund
Dollar Threshold used to Distinguish Between Type A
And Type B Programs: $ 300,000
Auditee Qualified as Low-Risk Auditee? No
7
EAST VALLEY WATER DISTRICT
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30,2011
SECTION II- FINANCIAL STATEMENT FINDINGS
There were no auditors' findings required to be reported in accordance with GAS
SECTION III- FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
There were no auditors' findings to be reported in accordance with paragraph .510(a)of OMB Circular A-133.
8
EAST VALLEY WATER DISTRICT
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Year Ended June 30,2011
L FINANCIAL STATEMENT FINDINGS
There wcre no auditors' findings required to be reported in accordance with GAS.
11. FINDINGS AND QUESTIONED COSTS-MAJOR FEDERAL AWARD PROGRAMS AUDIT
There were no auditors' findings to be reported in accordance with paragraph .510(a)of OMB Circular A-133.
9
70RS) TEAMAN, RAMIREZ & SMITH, INC.
CERTIFIED PUBLIC ACCOUNTANTS
BOARD AGENDA STAFF REPORT
Meeting Date:February 22,2012
East Valley
Water District Public Hearing:
Discussion Item: G7-�
Consent Item: ❑
FEBRUARY 9, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: GRANT OF ACCESS EASEMENT TO THE CITY OF HIGHLAND
RECOMMENDATION:
Staff recommends the Board grant the City of Highland an access easement.
BACKGROUND/ANALYSIS:
The plans for Toll Brothers Tract 16914 were completed in 2006. The City of Highland planned
added a secondary emergency access for Tract 16914 through the southerly Tract 14326. A
portion of this emergency access runs right next to the Districts Plant 129.
When plant 129 was constructed the southwesterly wall was located knowing that in the City
would require an access easement for a future development. The City of Highland is now
requesting a grant of access easement from the District. Once the grant of access easement has
been finalized the City of Highland will assume all maintenance responsibility in the access road.
REVIEW BY OTHERS:
This agenda item has been reviewed by engineering staff.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page I 1
SR# 0070
AGENDA DATE: FEBRUARY 22, 2012
SUBJEC'C: GRANT OF ACCESS EASEMENT TO THE CITY OF HIGHLAND
Respectfully submitted: Recomm ded by:
John Muxa Elis o Ochoa
General Manager/CEO District Engineer
AT'I ACHMENTS
Grant of Easement (Public Access)
Easement site
Page 12
SR#0070
RECORDING REQUESTED BY:
BETTY HUGHES AND
WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF HIGHLAND
27215 BASE: LINE
HIGHLAND, CA 92346
NO FEE PER G.C. 6103
SPACE:ABOVE THIS LINE FOR RECORDERS USE
GRANT OF EASEMENT
(PUBLIC ACCESS)
APN 1210-381-10
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
East Valley Water District
Hereby GRANT(S) to the City of Highland, a Municipal Corporation, an easement for public
access purposes upon, under, over, and across the real property in the City of Highland,
County of San Bernardino, State of California, described as:
SEE EXHIBITS "A" AND "B" ATTACHED HERETO AND MADE A PART HEREOF
DATED:
STATE OF CALIFORNIA }
COUNTY OF SAN BERNARDINO)
On
before me, Notary Public,
personally appeared
who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and
acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and
that by his/heritheir signature(s) on the instrument
the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
(This Area for Official Notary Seal)
Signature_.
VAPROJECT\1 19451 00\1 19451 EVWD GOE.doc
EXHIBIT "A"
That portion of Parcel 4 of Parcel Map No. 13639 recorded in Book 160 of Parcel Maps,
Pages 26-28, Records of San Bernardino County, California, described as follows:
Beginring at the most westerly corner of said Parcel 4;
Thence, North 48° 41' 06" East, along the northwesterly line of said Parcel 4, a distance
of 20.00 feet;
Thence South 41' 20' 19" East, leaving said northwesterly line, a distance of 142.51
feet to a point on a non-tangent curve concave to the southeast having a radius of
70.00 feet;
Thence southwesterly along said curve a distance of 20.28 feet, through a central angle
of 160 36' 06" to the southwesterly line of said Parcel 4 (the initial radial line bears North
24° 44' 13" West);
Thence North 41° 20' 19" West, along said southwesterly line, a distance of 139.60
feet, to the Point of Beginning.
Contains 2,811.21 square feet. D LAND Sjj
u� JAMES A
Prepared Under the Supervision of: join- -
M Iio.6348 s
Op C
a �
roes A. Godfredse Date
L%
V:\PROJEC1)11945100\119451 Access Easement LegaImpd
CITY OF HIGHLAND
COUNTY OF SAN BERNARDINO
I
N
216.22'
'o
0
.F,
°6 PARCEL 4, P.M. N0.
11-5639 P.M.B.
P.O.B. 160/26-28
R = 70.00'
A = 16'36'06"
2 A2 L = 20.28'
d9,0 ]� M
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Z N
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APN 1210-381 -10
LEGEND
EXIST PROPERTY LINE
--- -- EXIST RIGHT—OF—WAY
�— -- EASEMENT LINE PREPARED BY:
ENGINEERING RESOURCES OF
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BOARD AGENDA STAFF REPORT
Meeting Date: February 22,2012
East Valley
Water District Public Hearing: ❑/
Discussion Item: Q
Consent Item: ❑
January 10, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: RESOLUTIONS 2012.01 AND 2012.02
RECOMMENDATION:
Staff recommends that the Board of Directors approve Resolutions 2012.01 and 2012.02
BACKGROUND/ANALYSIS:
East Valley Water District has traditionally recognized employees who have attained 25 years of
exemplary service to the District, by honoring them with a Resolution. Edward King and Lois
Heflin-Hendricksen are two employees who are being recognized for their twenty-five years of
dedicated service to the District.
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department.
FISCAL IMPACT:
The fisca impact associated with this agenda item is $246.32 which is a budgeted expenditure.
Respectfully submitted Recommended,by:
John Mma us We Hendneksen
General Manager/CEO Administrative Manager
ATTACHMENTS
Resolutions 2012.01, 2012.02
Pagel
SR#0068
RESOLUTION2012.01
A RESOLUTION OF THE BOARD OFDIRECTORS OF THE EAST VALLEY WATER
DISTRICT INRECOGNITION OF
EDWARD KING'S TWENTY-FIVE YEARS OF SERVICE
BE IT HEREBYRESOL VED, by the Board of Directors of the East Valley Water District as
follows:
WHEREAS, EDWARD KING has been employed by the East Valley Water District since
November 24, 1986, and
WHEREAS, EDWARD KING has in those twenty-five years, performed in an outstanding
and honorable capacity in the positions of Water Service Worker I, Meter Service Worker I, Meter
Service Worker II, Water Production Operator I, Water Production II, Production Operator III-Lead
and Lead Pump Operator III, and
WHEREAS, the said EDWARD KING has been dedicated and conscientious, and has
displayed a high sense of duty, sincere interest and personal competence in the performance of his duties
which have been for the benefit of all staff members and customers of the East Valley Water District,
and
WHEREAS, the said EDWARD KING in serving the District for twenty-five years has,
through his untiring efforts, personal growth, and cooperation with staff and customers, contributed
greatly to the successful operation ofthe East Valley Water District.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Valley
Water District, and each of them on behalf of the Board, staff and citizens of the District, hereby express
to EDWARD KING their sincere appreciation for his twenty-five years of dedicated service.
BE IT FURTHER RESOLVED, that this Resolution be placed in the minutes of the East
Valley Water District and the original of this Resolution be signed by all members of the Board of
tors a d presented to EDWARD KING, after being suitably framed.
DATED: February 22, 2012
S. .VESQUE JAMES MORALES, JR.
Pres'dent Vice Presider
KIPSTU,RGEON GEORGEE, WILSON
Directgr Director
4 Attest.
BEN C. COLEMAN JOHN)MURA
Director General Manager/Board Secretary
RESOLUTION2012.02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT INRECOGNTTION OF
LOIS HENDRICKSEN-HEFLIN'S TWENTY-FIVE YEARS OF SERVICE
BE IT HEREBYRESOL VED, by the Board of Directors of the East Valley Water District as
follows:
WHEREAS, LOIS IlElYDRICKSEN-IIEFLIN has been employed by the East Valley
Water District since November 3, 1986, and
IVHEREAS, LOIS HENDRICKSEN-HEFLINhas in those twenty-five years, performed in
an outstanding and honorable capacity in the positions of Receptionist, Engineering Secretary I,
Engineering Secretary II, Special Projects Coordinator, and Office Specialist 71, and
WHEREAS, the said LOIS HENDRICKSEN-IIEFLIN has been dedicated and
conscientious, and has displayed a high sense of duty, sincere interest and personal competence in the
performance of her duties which have been for the benefit of all staff members and customers of the East
Valley WaterDistriet, and
WHEREAS, the said LOIS HENDRICKSEN-HEFLIN in serving the District for twenty-
five years has, through her untiring efforts, personal growth, and cooperation with staff and customers,
contributed greatly to the successful operation of the East Valley Water District.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Valley
Water District, and each of them on behalf of the Board, staff and citizens of the District, hereby express
to LOIS BENDRICKSEN-BEFLIN their sincere appreciation for her twenty-five years of dedicated
service.
BE IT FURTHER RESOLVED, that this Resolution be placed in the minutes of the East
ley Water District and the original of this Resolution be signed by all members of the Board of
ors
Dire Td presented to LOIS HENDRICKSEN-HEMV, after being suitably framed.
T February 22, 2012
T S. LEVESQUE JAMES MORALES, JR.
President Vice President
KIPSTURGEON GE0RbEh'W[ESbk
Director Dirllij"N
Attest: It LA
BEN C. COLEMAN JOHNJ.MURA
Director General Manager/Board 4ecretary
BOARD AGENDA STAFF REPORT
Meeting Date: February 22,2012
East Valley
Water District Public Hearing:
---- Discussion Item:
Consent Item: ❑
January 10, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: RESOLUTIONS 2012.03
RECOMMENDATION:
Staff recommends that the Board of Directors approve Resolutions 2012.03
BACKGROUND/ANALYSIS:
The Board directed staff to prepare a Resolution in recognition of Larry Malmberg's exemplary
service as a member of the Board of Directors of the East Valley Water District.
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department.
FISCAL IMPACT:
The fiscal impact associated with this agenda item is $123.16.
Respectfully submitted Recommended by:
A
_� �Z
ohn 1Glura Ju e Hendricksen
J
General Manager/CE Administrative Manager
ATTACHMENTS
Resolutions 2012.03
Page II
SR#0069
RESOLUTION 2012.03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT IN RECOGNITION OF LARRY MALMBERG'S SERVICE AS DIRECTOR
OF THE EAST VALLEY WATER DISTRICT
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water
District as follows:
WHEREAS, the said LARRY MALMBERG has continuously served as a member of
the Boarl of Directors of the East Valley Water District from 2009 until December 2011, and,
WHEREAS, the said LARRY MALMBERG has selflessly performed his duties as a
member of the Governing Board of the East Valley Water District in an extremely effective
manner and devoted considerable time and immeasurable effort to promote and promulgate
successhd operations and the affairs of the District,
NOW THEREFORE BE IT RESOLVED, that the Members of the Board of Directors of
the East Valley Water District and each of them on behalf of each Board Member, Executive
Officers, Employees and Constituents of said District, express to LARRY MALMBERG their
gratitude and sincere appreciation of the service lie has so unselfishly performed,
BE IT FURTHER RESOLVED, that this Resolution become a permanent record of this
District and that the original Resolution signed by the within Directors of this Board be
presented to LARRY MALMBERG after being suitably framed.
DA D:February 22, 2012
,IT S. LEVESQUE JAMES MORALES, JR.
President Vice Preside
KIPSTURGEON G' OR GEE. WILSON
Director. Director
9
i if, I
Attest:
AEN C. COLEMAN JOHN MURA
Director GeneralManager/Board ecretary
Ea Val ey
D istr ater I
Board Memorandum No.B-01-2012 Date: February 13,2012
From: Man W. Tompkins, Chief Financial Officer
Subject: Creation of 18'b Billing Cycle
Recommendation Infon-nation only.
--------------------------
I III NIPPON
BACKGROUND/ANALYSII-S---,
The recent reorganization of the Meter Shop has reduced the number of meter readers from five
or six - to four. Most of the District's 17 meter read cycles can each be read by four readers
within a single work day, however, three cycles contain several large books and will be difficult
to read in a single day, not to mention encroach on time needed by the meter readers to erg`orm
other duties- such as deliver 48 hour notices (pink tags). In an effort to avoid overtime, yet still
ensure that all meter reading and other duties are performed, staff proposes the creation of an 1 8 1h
1.
billing cycle.
Cycle 18 would be read at the end of each month, usually the 29th or 301h day, and would be
comprised of books 55, 124, 127, and 163. Currently,book 55 'is in cycle 6 and bills on the 10"
of each month,, books 124 and 127 are in cycle 13 and bill around the 24 th of each month, and
book 163 is in cycle 17 and bills around the 29th of each month.
Book Old Cycle Iffl Date-
J_
6 101,
1 24,127 13 24th
0.5 17 29th
New C .'a A
yeKe -
L55J24J271163 18 30th
The shift to a new cycle and billing date would have fittle effect on the customers in books 124,
127, and 163, perhaps adding an extra five days to their bill in the month when this transition
h to the
occurs. However, the billing date for customers in book 55 will be shifted from the 1W
Wh
3 day of the month, creating a 20 day period 'in the month of transition that cannot be easily
tacked on to the end of a regular monthly billing. staff feels that a separate bill for this 20 day
period would be appro *pn ate, provided that fixea charges can be prorated for a shortened bill
period and that customers in book 55 are adequately notified of this change.
Page
AGENDA DATE: FEBRUARY 22,2012
SU113JECT: CREATION OF 8TH BILLING CYCLE
Attached is a map showing the books that will be affected by the creation of cycle 18, and a draft
of the letter that would be sent to customers in book 55 advising the of the change in their
meter read dates.
FISCAL IMPACT,-
ii�iiiiiiii;i t
There' no fiscal impact associated with this agenda item.
ATTACHMENTS
Map of affected books
Draft Jetter
Page 12
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Dear valued customer
in an effort to become more efficient and control costs, East Valley Water District has reorganized 'Its
meter reading schedule. The effect of the reorganization will be to shift meter read dates for a handful
of meter reading routes—your route is one of those affected.
The affect will be a change in the date your meteris read and bill sent out, Currently,your meteris read
and billed around the ninth day of the month. After our changes, your meter will be read and billed on
approximately the 29th of each month.
During the month of transition, in which this change takes place, you will receive two bills from East
Valley Water District within 2-0 days.. You will not be paying more as a result of the extra bill.. as you will
only be billed for water delivered to you during the 20 day period. In addition'. monthly fixed meter
charges and sewer charges will be prorated for the shorter period.
We apologize for any inconvenience this change in billing dates may cause, but hope you will
understand that our motives for making such a change are simply to be more efficient and cost
Thank you for your understanding, and please call our customer service line at 909-889-9501 with any
billing questions you may have. Our excellent customer service staff will be happy to answer your
East Valley Water District
EastValley
Water District
............................. .
. .. ....................................
..............
3654 East Highland Avenue, Suite 18, Highland, CA 92346 Serving Our Community for Over 50 Years
P.O. Box 3427, San Bemardino, CA 92413
February 16, 2012 Matt,Le Vesque
Chaimian of tho eawd
Jame mcrWe5,Jr
14
Vice Chairman
Kip E,Sturgeon
6th Street Boafd Member
Gea e E'Skip-Wilson
San Bernardino, CA 92410 80ard Member
Ben C.Guleman
IMPORTANT NOTICE TO ALL PROPERTY OWNERS/OCCUPANTS Board inert t*r
Man JMuf REGARDING YOUR WATER SERVICE General ageOCEC
Secretary
To Future East Valley Water District Customers-,
The purpose of this letters to provide an update regarding the construction
process and to notify you that a public meeting has been scheduled to review the final
coordination of water service transfer.
4 As of today,, El-Co Contractors Inc. (El-Co) has installed all of the new water
mains and services and is working on fire hydrants, water line disinfection and tie-in
connections. This portion of the project should be complete by early March.
On February,23"', at 6:00 p.m., East Valley Water District (The District) will hold a
public meeting to discuss the coordination of the final water service transfer and allow
you to ask questions regarding this project. The meeting will be held at the lglesla
Pentecostal Church, located at 25014 51" Street, San Bernardino, Ca.
The first day that property owners may begin connecting to the District's system
will be on Tuesday, March 13', The District will conduct two shut downs per week, for
four weeks. The shut downs will take place on Tuesdays and Thursdays between 8,:00
a.m,, and 5:00 p.m. Eastwood Farms system could be shut down for approximately three
to six hours per day, depending on how many property owners are connecting to the
District's system on any particular shut down. The District encourages all residents to be
prepared and have bottled water available during the scheduled water service shut
downs.
Prior to connecting to the District's water system, and to ensure that the old
connection is abandoned properly, property owners will need to schedule an
abandonment inspection with the District. If the old connection Is not abandoned
properly,, you could sustain property damage when the District turns the
Eastwood Farms system back on after a shutdown,
51h The final disconnection from Eastwood Farms system will be on Thursday., April
- After connecting to the District's water system, you will be required to open an
account for water service. Water service applications will be available at the public
meeting on February 23W, and at the District office located at 3654 E. Highland Ave.,
Suite 18. The District will require a $100 deposit and photo identification in order to
Administration (909)885-4900, Fax(909)889-5732 * Engineering (909)888-8986, Fax(909) 383-1481
Customer Service(909)889-9501, Fax (909)888-6741 # Finance (909)381-6463, Fax(909)888-6741
...............................
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February 16, 2012
Page Two -
initiate your account. Customers who are tenants will be required to present a rental
agreement signed by the property owner in addition to the items stated above. After you
complete this process, the District will activate your service,,
For those property owners who would like to add the cost of connecting the
private side of the water service to their assessment, you will need to enter into an
agreement with the District prior to connecting to the new system. Agreements will be
available at the public meeting scheduled for February 23rd.
East Valley Water District would like to make the transition as smooth as
possible, and would like to thank you in advance for your patience and cooperation, If
you have any questions or need more information or to schedule your inspection, please
feel free to call Christi, Sarah or me at (909) 888-8986.
Respectfully,
Elise o Ochoa, P.E.
District Engineer
EO.,ck
.................... ..............
..................................
. ...............
East Val ley
Water District
--- ----------------
...............
3654 East Highland Avenue, Suite 18, Highland, CA 92346 Serving Our Community for Over 50 Years
P.O. Box 3427, San Bemardino, CA 92413
Matt Lei q Ue
Chairman or the Board
James Morales,jr
TRAM�M ITT. L FORM Vice Chairman
Kip E,Sturgeon
Board Member
G90 E *Skip'Wilsoo
Xald f. Member
Ben C,Coleman
TO: Future EVWD Customer DATE: February 16,, 2012 Board Member
John J,Mora
GefWS Manager/CJOB NO-0 W-2448 ecretary
SUBJECT: Agreement
Attached are (2) copies of the Agreement, Please do not date page I and on page 3
you will need to fill in the amount your Assessment wl 'increase by (the quote for the
extra work). Please remit both signed Agreements back to EVWD. If you have any
questions or concerns, please call our Engineering Department at (909) 888-8986
and ask for Christi or Sarah.
PURPOSE: 0 PER YOUR REQUEST 0 APPROVED
C) FOR YOUR USE 0 R ETU RN'D FOR CO RR
0 FOR CHECKING 0 FOR REVISION
E) FOR APPROVAL
EAST VALLEY WATER DISTRICT
4*
BY
.414
............
Ch6stianne Koide
Engineering Department
Administration (909)885-4900, Fax(909) 889-5732 * Engineering (909)888-8986, Fax(909)383-1481
Customer Service(909)889-9501, Fax(909)888-6741 * Finance(909)381-6463, Fax(909)888-6741
.......... ....................
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