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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/12/19721948 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 12, 1972 CALL TO ORDER The Meeting was called to Order at 7:30 P. M. and Bid presentation time declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Mgr-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Con- sulting Engineer Joseph Rowe; Attorney Robert Farrell MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of May 22, 1972, MOTION motion was made by Director Disch, duly seconded by Director Wall and carried unanimously to approve the Minutes as submitted. BID OPENING, SE~ER Tke Secretary opened and read tke bid proposal MAIN EXTENSION IN for the installation of sewer line extension OSBUN ROAD - JOB 844 in Osbun Road, Job S-844. The proposal was accompanied by the required ten percent bid bond and was as follows: Edmond J. Vadnais $4,958 Engineer's Estimate 3,500 MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, to turn tke bid proposal of Vadnais over to the Engineers for review and recommendation. ENGINEER'S Engineer Rowe stated this sewer line extension P~ECOMMENDATION in Osbun Road was a small job of 248 feet and was advertised in the Green Sheet as well as the Daily Construction News. He pointed out the Vadnais proposal was all in order and that he was an excellent Contractor but that he felt the $4,958 was excessive for tkis project. Legal Counsel stated that the bid be rejected if it were not accepted. MOTION Upon motion by Director Disck, duly seconded by REJECTING VADNAIS Director Forrest and carried unanimously to BID reject bid proposal of Edmond J. Vadnais for tke sewer line extension in Osbun Road. MOTION Director Disch then motioned, duly seconded by AUTHORIZING STAFF Director Littleton and carried unanimously, TO NEGOTIATE WITH Staff was autkoriced to see if they can A CONTRACTOR FOR negotiate sewer line extension job in Osbun SEWER MAIN IN OSBUN Road with Contractor Vadnais at a rate of no ROAD PROJECT greater than 20 percent over Engineer's estimate. If Vadnais not interested, to proceed to award Contract to another contractor subject to approval of Legal Counse. CORRESPONDENCE IDA NOTES OFFICIAL Each Director received a copy of the Irrigation MEMBERSHIP District's Association letter of May 26, thanking the District for supporting their association. The IDA included a 1972 Membership Certificate. It was the general feeling of the Board to frame the certificate. This was presented for in- formation only. 1 6/12/72 June 12, 1972 ~949 RESOLUTION 1546 Resolution No. 1546 was presented for acceptance NOTICE OF COMPLETION of the Certification of Completion from Joseph COCKRUM SEWER LINE Rowe, CM Engineering and authorizing President TMR SCHOOL, FOURTH and Secretary to execute and file Notice of ST. & PALM LANE Completion of Contractor Reese Cockrum for installation of sewer line to Trainable Mentally Retarded School at Fourth Street and Palm Lane. The General Manager stated all requirements had been met and recommended approval of acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Resolution No. 1546 was adopted. STUBBLEFIELD WATER The General Manager stated Mr. Stubblefield MAIN EXTENSION was asking the District for a letter to be TRACT 8462 written to the Division of Real Estate indicating (APPROX 9 ACRES) financial arrangements had been met for water FIRST PHASE main extension in Tract 8462. The General Manager stated water shares the District had received had to be cleared before the District could write such a letter. Mr. Stubblefield had sent the District 196 shares of Bear Valley Mutual Water Company stock which would more than cover the requirements but Mr. Stubblefield failed to sign the release of the Record Title Holder. In addition he had paid for only 9 of the 41 services to be installed within the Tract. The General Manager stated to the Board that Stubblefield had been called and he wanted to send the District North Fork Stock in the amount of 27 shares that would replace the Bear Valley Stock he had pre- viously sent. He indicated he was having the First American Title Company work on the matter to get the pledgee rights released of which Stubblefield stated they should have been when he paid the property off for which he received them on. The General Manager recommended accepting the North Fork Stock with a letter from the Title Company stating they will guarantee the signing of the release by the Pledgee. Legal Counsel pointed out that Mr. Stubblefield should execute an assignment of the record title holders rights in North Fork shares to the Title Company with instructions for the Title Company to turn over the water stock at the close of escrow to the District when the pledgee rights have been released in addition recommended that Stubblefield execute an assignment of the required Bear Valley stock that stubbtefield had previously forwarded and that they be held at District Office until the North Fork stock is sent to the District by the title company unencumbered and properly released to District. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously that a letter of approval be written to the Division of Real Estate if 27 shares of North Fork stock is assigned with proper releases through escrow and Bear Valley Mutual Shares with separate assignment subject to Stubble- field executing assignment to be held by District until such North Fork Water Company Stock is received through escrow with the proper releases all unencumbered and the payment of the additional service for the Tract. CITY OF SAN BDNO Each Director received a copy of the City Cler, CITY CLERK, JOINT City of San Bernardino, letter of June 6 stating POWERS AGREEMENT the District letter of May 2 regarding Modi- DIST LETTER fication of the Joint Powers Sewer Agreement of 1957, was deleted from their agenda of their meeting on June 5. This was information with no action taken. 2 6/12/72 1950 June 12, 1972 STATE ~ATER RESOURCES Eack Director was presented a letter dated CONTROL BD, CITY OF June 8 prepared by Attorney Green, to the State SB FEDERAL & STATE Water Resources Control Board of Sacramento GRANTS regarding the Districts representatives meeting in their office on May 31, 1972 in connection with the City of San Bernardino Federal and State Grants. Attorney Farrell stated the letter was strictly a statement of facts noting the District did not feel the revenue program the City has, meets the guidelines and stated the request of the District to to meet to discuss Federal and State Grants in relation to the City of San Bernardino's Sewer Plant additions. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, President Stallwood was authorized to execute and mail letter as prepared to the State Water Resources Control Board at Sacramento with a copy to be forwarded to Mayor and Com~aon Council. EXECUTIVE MEETING At 8:20 P. M., Director Forrest called an CALLED Executive Meeting for personnel for Board Members to be held in the General Manager's Office. The general meeting was resumed at 9:45 P. M. AGREEMENT OF CM A copy of an Amended Agreement for Professional ENGINEERING FIRM Engineering Services of the Firm of CM Engin- D. CAMPBELL & W.P. eering Associates, Donald L. Campbell and W. ROWE & SON, AMENDMENT P. Rowe & Son was presented to each Director for review. With the exception of Article I, the remainder of the Agreement was identical to tke June 30, 1969 agreement. The General Manager recommended acceptance of the Agreement. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, to accept tke amended Agreement as presented by CM Engineering Associates, Donald L. Campbell and W. P. Rowe and Son on June 12, 1972. PRELIMINARY BUDGET A copy of the 1972-73 Preliminary Budget for 1972-73 WATER & the District's Water and Sewer Divisions was SEWER DIVISIONS presented to each Board Member for their review. Director Wall, Chairman of the Finance Committee called a Finance Committee Meeting June 20, 8 A. M. at the District Office. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously to acknowledge acceptance of the 1972-73 Preliminary Budget until Board Meeting of June 26 subject to review by the Finance Committee. HIRING OF DISTRICT There was general discussion on the hiring of PERSONNEL-ENGINEER District personnel for the Engineering Department. MOTION Director Disch motioned, duly seconded by Director Forrest and carried unanimously, the General Manager was directed to present to the Personnel Cormmittee to review and approve a job description for an additional man in the Engineering Department and present to Personnel Committee to review and approve and be con- sidered a factor in the 1972-73 Budget to be presented at the Board Meeting of June 26, 1972. PERSONNEL COMMITTEE Director Disch, Chairman of the Personnel MEETING CALLED FOR Committee called a Personnel Meeting for JUNE 16 June 16 at 3:30 P. M. at the District Office to discuss the above hiring of an Engineer. 3 6/12/72 June 12, 1972 ASSERTED ~ATER DAMAGE The General Manager presented Claim Form of CLAIM, GRACE L. MAy Grace Louise May, 25368 East Court Street, San 25368 E. COURT ST. Bernardino. She asserted damage resulted from SB SV 3483 current well-drilling operation at Plant 28. Engineer Garcia was called upon and stated the District inspector took photos of exterior cracks in the wall of the house. Further photos were taken which indicated the cracks~had become more pronounced. The well-driller was notified. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, to refer the Claim of Mrs. May to the District Insurance carrier. RESOLUTION 1545 Resolution No. 1545 was presented requesting NOTICE OF COMPLETION acceptance of Certificate of Completion from R~EEM SUPERIOR District Engineer and authorizing President and THREE STEEL Secretary to execute and file Notice of Completion RESERVOIRS, PLANTS of Rheem Superior, Div. of Rheem Manufacturing 12, 40 and 108 Company, Los Angeles for designing, furnishing, erecting and painting three bolted steel reser- voirs at District Plants 12, 40 and 108. The General Manager stated Rheem Superior had met all requirements of the District specifications and recommended approval of acceptance. MOTION Upon motion by Director Wall duly seconded by Director Forrest and carried unanimously, Resolution No. 1545 was adopted. POLLUTION CONTROL The General Manager stated Engineer Garcia had REPORT, CONVERTING worked out with the District's mechanic to DISTRICT VEHICLES bring a report on converting District vehicles TO BUTANE, PROPANE to butane, propane or natural gas. A copy of OR NATURAL GAS the report was presented to each Board Member. The General Manager had also received a letter from the City of Tampa Fleet Administrator on their experience with using propane gas. The District Engineer stated the cost to convert District vehicles would be prohibitive at this time. Estimated costs of various entities quoted was $700 to $1000 to convert each vehicle. General discussion ensued. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the study was accepted as submitted and Staff was directed to review periodically, cost of conver- sion to see if feasible to put in the Fiscal Year 1973-74 Budget. GEN-MGR-SECRETARY Director Forrest stated the Board had authorized TO HAVE PICTURE the President and Past-Presidents of the District Board to have their picture taken and hung in the Board Room. He mentioned they had overlooked having the General Manager-Secretary picture and therefore motioned, duly seconded MOTION by Director Littleton and carried unanimously, to authorize General-Manager Rickert to have his picture taken for the Board Room. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:20 P. M. Harold G. Rickert, Secretary Board of Directors Approv~d~ R. E.Stallwood, Presidefit 4 6/12/72