HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/26/19721952
EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING JUNE 26, 1972
CALL TO ORDER The Meeting was called to Order at 7:30 P. M.
PLEDGE OF All those present joined in the Pledge of
ALLEGIANCE Allegiance to the Flag of the United States of
America.
ROLL CALL Directors Present: Disch, Forrest, Littleton,
Stallwood and Wall
Directors Absent: None
Others Present: Gen. Mgr-Secretary Rickert; Asst
Mgr-Engineer Garcia; Auditor-Treasurer Hendricks;
Recordin~Secretary Kinzer; Consulting Engineer
Joseph Rowe; Attorney Robert Farrell; Claude Newcomb
and Mr. & Mrs. Robert Harris
MINUTES There being no additions or corrections to the
Minutes of the Regular Meeting of June 12, 1972,
MOTION motion was made by Director Disch, duly seconded
by Director Forrest and carried unanimously to
approve the Minutes as submitted.
C. NEWCOMB Each Director was given a letter dated June 26 from
7917 COOLEY ST., SAN Claude Newcomb, 7917 Cooley, San Bernardino
BDNO PRESENT, WATER requesting a release from District for water service
REQUEST to hook in to the City of San Bernardino Water
Department. President Stallwood called upon Mr.
Newcomb to clarify the request for temporary water
service from the City. Mr. Newcomb stated his well
was diminishing in supply and could not afford the costs
of the supply line to District's available main in
Fifth Street and Cooley St. The General Manager said
there was a City 20-inch main on Sixth Street. Legal
Counsel stated that due to the Joint Powers Water
Agreement with the City, an agreement then should be
made~f6r~reteasingMr.~New~omb from the District ~
s~rVice by an agreement, with the release as noted
by Mr. Newcomb for temporary service from the City
and also so no precedent would be established that
would be adverse to the District in so releasing.
MOTION Upon motion by Director Forrest, duly seconded by
Director Littleton and carried unanimously, to
authorize release for Mr. Newcomb in order that he
may obtain temporary water service from City and
Legal Counsel authorized to prepare agreement between
District and City of San Bernardino for a temporary
water service for Mr. Newcomb.
ROBERT HARRIS Since Mr. and Mrs. Robert Harris were present,
AT MEETING President Stallwood asked if they had a request.
Mr. Harris stated they had just moved in the area
and were interested in getting the water rates
of the District. Mr. Stallwood stated he should
contact Staff and information would be made available.
A copy of the District's water rate schedule was given
to Mr. & Mrs. Harris.
BID OPENING SET The General Manager requested authorization to
FOR PLANT 104 extend awarding of Contract for Construction of
PUMPHOUSE Pumphouse at Plant 104 located at Browning Road
CONSTRUCTION and Baseline, to July 10 Board Meeting and
authorization for Staff to call for and open bids
on June 30, 1972, at 2 P.M. at the District Office.
MOTION Upon motion by' Director Wall, duly seconded by Director
Littleton and carried unanimously, authorization was
granted to call for and open bids for construction of
pumphouse at Plant 104 on June 30, 1972 at 2 P.M. at
the District Office with Contract to be awarded at
July 10 Board meeting.
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June 26, 1972 !95~
CALL BIDS WATER Authorization was requested by the General Manager
MAIN IN TRACT 8462 to call for and open bids for water main extension
JULY 10 and appurtenances to be installed within Tract 8462
JOB NO. W-829 on July 10 at 7:30 P.M. at District Office. The
General Manager stated Arnold Stubblefield had
complied with the letter regarding water stock by
Board action on May 22, 1972 and all monies are in
for water main extension and appurtenances, and
recommended the calling for bids.
MOTION Upon motion by Director Wall, duly seconded by
Director Forrest and carried unanimously, Staff was
authorized to call for and open bids for water main
installation in Tract 8462 on July 10 at 7:30 P.M.
at the District Office.
ENGINEERS TO DESIGN Authorization was requested for Consulting Engineers
SEWER LINE CENTER to design sewer collection line extension from
ST. TOPACIFIC ST. Center Street to Pacific St. in the Highland area
AND CALL FOR BIDS and to call for and open bids at July 10 Board Meeting,
JULY 10 JOB NO,. at 7:30 P.M. at the District Office~ The Gener~Manager
S-850 stated an extension to sewer the proposed area had
previously been authorized by the Board to serve a
Mobile Home Park at the Northwest corner of Pacific
and Church Streets.
MOTION Upon motion by Director Littleton, duly seconded by
Director Forrest and carried unanimously, authori-
zation was granted the Consulting Engineers to design
sewer line from Center Street to Pacific Street and
call for and open bids July 10 at 7:30 P.M. at the
District Office.
CALL BIDS, WATER Authorization was requested by the General Manager
MAIN IN PACIFIC to call for and open bids for water main extension
ST.FROM LA PRAIX in Pacific Street from La Praix Ave. to a point 530
AVE.TO POINT WEST feet west of Church Street on July 10, 1972 at 7:30
OF CHURCH ST. P.M. at the District Office.
JULY 10
JOB NO. W-848
MOTION Upon motion by Director Littleton, duly seconded by
Director Forrest and carried unanimously, Staff was
authorized to call for and open bids for water main
extension in Pacific Street from La Praix Ave. to a
point westerly of Church Street for July 10, 1972 at
7:30 P.M. at the District Office.
LAFC, SPHERES The General Manager sent each Director a copy of
OF INFLUENCE the Local Agency Formation Commission letter dated
June 7, 1972 regarding Spheres of Influence with
data presented by the LAFC including dates of their
Hearings on the first Sphere~of InfIuenoe by'the Cities.
A copy of AB 2B70 was also, ihctuded with newspaper
articles covering the Zones of Influence. The General
Manager stated he attended the first Hearings of the
LAFC on June 21 and would attend the June 28 Hearings
of local cities. Legal Counsel said the District
should be present to present the District's position
when the Hearing of the City of San Bernardino and
Redlands comes up. The General Manager recommended
setting a Committee of Staff, Directors and professionals
to prepare for the time when the Distrf~t will have
PRESIDENT their Hearing on the LAFC Zones of Influence. Therefore,
STALLWOOD APPOINTS President Stallwood appointed Director Littleton as
LAFC COMMITTEE Chairman of the LAFC HEARINGS COMMITTEE, to include
Director Art Wall, Attorney Robert Farrell and the
General Manager.
DISTRICT On the subject of District Committees, President
COMMITTEES Stallwood, who had previously appointed all District
Staff members to attend all Committee Meetings,
stated he preferred the General Manager to be the
only member of Staff to attend District Committee
meetings in the future.
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~[~% June 26, 1972
uNIV OF CALIF. Notice was received from the University of California,
ExTENsION, SANTA Santa Barbara of Advanced Studies Program to be held
BARBARA JULY 23- July 23 through July 28 and the General Manager stated,
28 he had attended the First Course in 1971 and would like
to attend the Second-Year Advanced Studies, as it is a
followup-upto last years program. Director Disch stated
he would be interested in the First-Year Seminar to be
the week of July 24.
MOTION Upon motion by Director Littleton, duly seconded by
Director Wall and carried unanimously, authorization to
attend the University of California in July for the
General Manager and any Director that could do so, at
District expense, was granted.
STATE WATER A copy of a letter from State Water Resources Control
RESOURCES CON- Board, Division of Water Quality Controlwas sent to each
TROL BOARD Director relating to State and Federal Grants to the City
SACRAMENTO of San Bernardino. The General Manager stated he talked
with Attorney Denslow Green and he suggested the District
foll6w-up with factual data to the Control Board.
MOTION Upon motion by Director Wall, duly seconded by Director
Littleton and carried.unanimously, to authorize a letter
from the District, be prepared by Staff and Legal
Counsel to the Water Quality Control Board in Sacramento,
stating factual data will be forthcoming.
RESOLUTION 1547 Resolution No. 1547 was presented, Initiating Proceedings
INITIATING to the LAFC of District Annexation 1971-9, Marysville
PROCEEDINGS TO Development Company, Tracts 8331 and 8416, Highland for
LAFC, DIST water and sewer service to all property owners. The
ANNEXATION General Manager stated the tracts were being served
1971-9 water and sewer service and recommended approval.
MOTION Upon motion by Director Forrest, duly seconded by
Director Wall and carried unanimously, Resolution No.
1547 was adopted.
RES. 1548 Resolution No. 1548 was presented requesting acceptance
NOTICE OF COMP of Certification of Completion from District Engineer
TCH PIPELINE, and authorizing President and Secretary to execute and
WATER MAIN IN file Notice of Completion for Contractor TCH Pipeline,
9TH,6TH AND Inc. for installation of Water Mains within Ninth Street,
TIPPECANOE Sixth Street and Tippecanoe Ave. Job W-838 B.I. The
JOB W-838 B.I. General Manager recommended approval of acceptance.
MOTION Upon motion by Director Forrest, duly seconded by
Director Littleton and carried unanimously, Resolution
No. 1548 was adopted.
RES. 1549 Resolution No. 1549 was presented requesting Acceptance
NOTICE OF COMP of Certificate of Completion from District Engineer
TCH PIPELINE, and authorizing President and Secretary to execute and
WATER MAINS file Notice of Comp~tion for Contractor TCH Pipeline,
EAST HIGHLAND Inc., for installation of water transmission mains in the
JOB W-777 East Highland Area. Job No. W-777. The General Manager
recommended approval of acceptance.
MOTION Upon motion By Director Littleton, duly seconded by
Director Wall and carried unanimously, Resolution No.
1549 was adopted.
STATE EMPLOYEES Director Disch, Chairman of the Personnel Committee pre-
RETIREMENT sented a written report on the Ac~urial Study of the
SYSTEM State of California Employees Retirement System as well
as showing the employee's increased cost in the plan,
monthly. He stated the Committee felt this retirement
system coverage was more complete than the one the
District now has.
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June 26, 1972 ~_955
STATE EMPLOYEES Director Disch pointed out that the cost would
RETIREMENT be higher to both the employee and the District
SYSTEM and therefore recommended changing from the
(Continued) present system to the State Retirement System,
for miscellaneous employee, 1/50 at age 60 formula.
MOTION Upon motion by Director Forrest, duly seconded
by Director Disch and carried unanimously, the District
Staff is authorized to start proceedings to change
from the present retirement system to take State of
California Employees Retirement System effective as
soon as the State cna arrange paperwork for miscel-
laneous employee plan of 1/50 at age 60 formula.
RESOLUTION 1558 Resolution No. 1558 was presented requesting the
"CONSENT TO COM- execution of "Consent to Common Use Agreement"
MON USE AGREE~T"No. 1076 (1) with State of California, Dept of
STATE DIV. OF Public Works, Division of Highways, over the Dis-
HIGHWAYS trict's easement with Seley at Pumalo Street and
DISTRICT EASEMT. Sterling Avenue, granted the District in 1966 and
of which a portion crosses the Crosstown Freeway
Right-of-Way. Legal Counsel stated the Agreement
recognizes the District has the prior easement and
the Division of Highways recognizes that if additional
relocation is required, the State would pay for such
relocation or alterations.
MOTION Upon motion by Director Forrest, duly seconded by
Director Littleton and carried unanimously, Resolu-
tion No. 1558 was adopted and authorization given
the President and Secretary to execute said agreement.
HIRING OF ENGIN- Chairman Disch of the Personnel Committee, stated
EER REPORT a meeting was held to set up guidelines for an
engineer to be employed by the District. Ads are
now running in the local papers and we are now
awaiting response to these ads. He stated resumes
from these ads will be presented to the Personnel
Committee. Considerable discussion ensued.
MOTION Upon motion by Director Forrest, duly seconded by
Director Wall and carried unanimously, to accept
report of Personnel Committee and state that we
wish to hire an engineer if possible.
FISCAL YEAR 1972 Finance Committee Chairman Wall stated a meeting
-73 FINAL BUDGET was held to go over the preliminary budget for the
WATER & SEWER Fiscal Year 1972-73 of the Water and Sewer Divisions
DIVISIONS
MOTION Director Wall then made a motion, duly seconded by
Director Disch and carried unanimously to approve
the 1972-73 Budget as presented, subject to the
following changes: Adding cost of hiring engineer
with maximum salary of $14,500.00; Delete micro-
filming documents, $5,000.00; delete IBM name from
transcribing equipment and the cost not to exceed
$1500.00.
COST OF LIVING Upon motion by Director Disch, duly seconded by
ADJUSTMENT TO Director Forrest and carried unanimously, to
EMPLOYEES authorize a Cost of Living Adjustment to all employees
of three percent (3%) effective July 1, 1972. The
Board will review the cost of living indices with
those in the area on December 1, 1972, and if an
increase is warranted at that time, an additional 2-1/2
percent will be provided each employee.
REQUEST EXTENSION The General Manager stated that he, Joe Rowe and David
OF TIME BY PYLON Garcia had met with Pylon, Inc. and their Inspector to
PLANTS 11, 12, see if their request by letter dated June 7, 1972 for
28, & 40 57 days extension on the Pylon Contract was warranted.
He said the request was not out of line since the
well-drillers had held up the beginning of work on
Plant 11. He stated Pylon had diligently performed
their work and recommended authorizing the extension
of time for completion of the Contract.
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June 26, 1972
MOTION Upon motion by Director Wall, duly seconded by
Director Disch and carried unanimously, authorization
was granted for the 57 days extension on the Pylon, Inc.
Contract at Plants 11, 12, 28 and 40.
FINANCIAL REPORTS The Auditor presented each Director with a copy of
AUDITOR-TREASURER the Financial Report of the Water and Sewer Divisions
of May 1972.
APPROVAL OF WARRANTS The following warrants of the Water Division were placed on the table for the Directors to read:
99296 - #9454 (General) $275,590.30
~5495 - #5561 (Payroll) $ 15,929.21 $291,519.51
MOTION Upon motion by Director Disch, duly seconded by
Director Forrest and carried unanimously, the
warrants were approved as submitted.
BEAR VALLEY LAW The General Manager stated he talked with Attorney
SUIT Denslow Green regarding the status of the Bear Valley
Condemnation Suit. Attorney Green stated he was
preparing, a letter and felt the District a~cw~l as
North Fork Water Company should file an appearance
and become a party to the law suit to protect their
interest. This Wa§~ for information only, with no
action taken.
PROGRESS~REPORT Consulting Engineer Rowe gave an oral report on the
G. HERRMANN SEWER status of a sewer study for an alternate routing of
STUDY FOR TRACT 7734 a sewer line to the George Herrmann Tract 7734. The
previous study showed a cost of $25,000.00 where
this alternate is reduced to $11,000.00 with new
routing to the West of Church St. North of State
Highway Right-of-Way line to Atlantici& Palm Avenues.
MOTION Upon motion by Director Littleton, duly seconded by
Director Disch and carried unanimously, the Consult-
ing Engineers and Staff were authorized to negotiate ~
with the State Division of Highways with the thought
of them helping to stand cost of sewer extension to
serve Tract 7734 due to the freeway alignment.
REVENUE SHARING Consulting Engineer Rowe informed the Board of the
PROGRAM New Government program of "Revenue Sharing Program"'
for the purpose of financing sewer and water systems
and facilities and indicated we should contact our
U.S. Congressman for more information
APPOINTMENT OF Auditor Hendricks pointed our that it was the time
AUDITORS FOR FISCAL of year to appoint Auditors for the Fiscal Year 1972-
YEAR 1972-73 73 for the District's Water and Sewer Divisions. He
recommended appointing the firm of Eadie and Payne
who had audited for the District since the inception
and performed outstanding work.
MOTION Upon motion by Director Disch, duly seconded by
(APPOINTING AUDITORS) Director Littleton and carried unanimously, authori-
zation was granted to use the firm of Eadie and Payne
as Auditors for the District for the Fiscal Year 1972-
1973.
ADJOURNMENT There being no further business to come before the
meeting, adjournment was declared at 9:55 P.M. ~
Harold G. Rickert, Secretary
Board of Directors
Approved
R. E. Stallwood, President
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