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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/10/1972 ]_957 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 10, 1972 CALL TO ORDER The Meeting was called to Order at 7:30 P. M. and bid presentation time declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Stallwood and Wall Director Littleton arrived at 7:50 P. M. Directors Absent: None Others Present: General Mgr-Secretary Rickert; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Consulting Engineer Joseph Rowe; Attorney Robert Farell, and General Contractors MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of June 26, 1972, MOTION motion was made by Director Disch, duly seconded by Director Wall and carried unanimously by those Directors present, to approve the Minutes as submitted. AWARDING CONTRACT The General Manager stated the bid proposals PUMPHOUSE AT for the construction of booster pumping station PLANT 104 at Plant 104 were opened June 30 at the District Office with Legal Counsel, Engineers Garcia and himself in attendance. Bids were as follows: C/T Pumps Inc. $18,987.00 J. Putnam Henck 25,995.00 TCH Pipeline Contr. Inc. 23,250.00 Pylon Inc. 24,468.00 Engineer's Estimate $18,000.00 Engineer Garcia's written report noted all information had been properly supplied in all bid proposals and recommended acceptance of C/T Pumps as the low bidder for the Contract of the Booster Pumping Station at Plant 104, subject to Legal Counsel approval. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously by those Directors present, to award the Contract for Construction of Booster Pumping Station at Plant 104 to the low bidder, C/T Pumps Inc. on his amount of $18,987.00, and the holding of next low bid, all subject to approval of Legal Counsel and hold the bid until low bidder signs Contract. BID OPENING - WATER The Secretary opened and read the bid proposals MAIN EXTENSION for the Installation of Water Main Extension TRACT 8462 - Within Tract 8462, Job W-829. The proposals JOB W-829 were accompanied by the required ten percent bid bond or cashiers' check and were as follows: Ace Pipeline Const. Inc. $9,200.50 Coughlin Company 5,393.82 Michael C. Mize, Cont. 7,114.57 El-Co Contractors 5,737.80 Donald T. Muse 14,484.43 R&L Pipeline Const. Co. 5,935.30 TCH Pipeline Const. Co. 8,781.80 Engineer's Estimate $7,550.00 1 7/10/72 1958 July 10, 1972 MOTION Upon motion hy Director Wall, duly seconded (JOB W-829) by Director Disch and carried unanimously by those Directors present, to turn the bid pro- posals over to Engineer Rowe for review and recommendation. DIRECTOR LITTLETON At 7:50 P. M. Director Littleton joined the ARRIVES Board Meeting. ENGINEER'S REC- Engineer Rowe said all proposals were in order OMMENDATION with acception of Ace Pipeline Company being JOB W-829 fifty cents off, and recommended accepting the low bid of Coughlin Company in the amount of $5,393.82 and holding next two low bids until Contract signed all subject to approval of Legal Counsel. MOTION Upon motion by Director Littleton, duly AWARDING CONTRACT seconded by Director Disch and carried JOB W-829 unanimously, to award Contract for Water Main extension in Tract 8462 to low bidder Coughlin Company and holding next two low bids until Contract signed subject to approval of Legal Counsel. BID OPENING - WATER The Secretary opened and read the bid proposals MAIN IN PACIFIC ST. for the Installation of Water Main Extension in FROM LA PRAIX TO Pacific Street from La Praix Street to point POINT WEST OF west of Church Avenue, Job W-848. The proposals CHURCH, JOB W-848 were accompanied by the required ten percent bid bond or cahsiers' check and were as follows: Ace Pipeline Const. Co. $11 060.00 Coughlin Co. 8.137.80 Michael C. Mize 5 991.00 El-Co Contractors 7 659.00 R&L Pipeline 7 365.00 TCH Pipeline Const. Co. 10 375.00 Donald T. Muse 12 850.00 Engineer's Estimate $11,390.00 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously to turn the bid proposals over to Engineer Rowe for review and recommendation. ENGINEER'S Engineer Rowe stated all proposals were in order RECOMMENDATION and recommended accepting low bid of Michael JOB W-848 C. Mize Contractor for the Water Main Extension in Pacific Street from La Praix to point west of Church Avenue and holding next two low bids until Contract signed subject to approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by AWARDING CONTRACT Director Littleton and carried unanimously, to JOB W-848 award Contract to Michael Mize for Job W-848 and hold next two low bids until Contract signed all subject to approval of Legal Counsel. CORRESPONDENCE - FEDERAL REVENUE A copy of the Sun-Telegram newspaper article SHARING BILL dated June 24, 1972 was given to each Director. TO SB COUNTY This covered San Bernardino County to receive monies under the Federal Revenue Sharing Bill passed by the House of Representatives, United States Congress, according to Congressman Jerry L. Pettis. The General Manager and Attorney Farrelt prepared a letter to the County of San Bernardino Board of Supervisors in regard to the Federal Revenue Sharing Bill affecting this District and asked autkorization to submit subject letter requestinq applications for such fun~. MOTION Upon motion by Director Disch, duly seconded by 2 7/10/72 July 10, 972 959 Director Littleton and carried unanimously, (Federal authorization was granted to submit letter Revenue Bill to Board of Supervisors with request for Motion) applications so this District can apply for pro~ Contd portionate share of funds, with copies of letter to Congressman Pettis and Senators Alan Cranston and John Tunney. CITY OP SB, MAYOR Each Director received a copy fo City of San LETTER SET DATE Bernardino Mayor Holcomb's letter requesting a FOR MTG, PROPOSED meeting date be set to discuss Joint Powers MODIFICATIONS OF Agreement, Sewer, proposed modifications. JT POWERS AGREE- President Stallwood's letter indicated the MENT, SEWER date of the meeting to be July 18. This was information only with no action necessary. EXECUTIVE MEETING At 8:05 P. M. Director Forrest called an CALLED Executive Meeting to discuss personnel, in the General Manager's Office for Board Members and the General Manager. All returned to the general meeting at 9:10 P. M. RESOLUTION 1559 The General Manager presented Resolution No. 1559 GRANT OF LIEN requesting acceptance of Grant of Lien for WATER MAIN Ernest R and Hatsue H. Newsom, 8082 Central EXTENSION CHARGES Avenue, San Bernardino for water main extension NEWSOM charges in the amount of $300. The General Manager recommended approval of acceptance. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1559 was adopted. RESOLUTION No. 1560 Resolution No. 1560 was presented initiating INITIATING ANNEX- proceedings to the LAFC of Annexation 1972-8 ATION 1972-8, Jack E. Renouf, 7071 Tippecanoe, San Bernardino RENOUF to the District for sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution 1560 was adopted. RESOLUTION 1550 Resolution No. 1550 was presented for Final FINAL PROCEEDINGS Proceedings of Annexation 1971-13 to the District ANNEXATION 1971-13 of JCJC Development Company and Corwin Associates, JCJC DEV. CO. 27490 and 27497 Fisher Street, Highland, for sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution 1550 was adopted. RESOLUTION 1551 Resolution No. 1551 was presented for Final FINAL PROCEEDINGS Proceedings of Annexation 1971-17 to the District ANNEXATION 1971-17 of Melvin J. Rosevink, 7702 Lankershim, San ROSEVINK Bernardino for sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1551 was adopted. RESOLUTION 1552 Resolution No. 1552 was presented for Final FINAL PROCEEDINGS Proceedings of Annexation 1972-2, Holman, 6973 ANNEXATION 1972-2 Perris Hill Road, San Bernardino for sewer HOLMAN service to all property owners. The General Manager reconuuended approval. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1552 was adopted. 3 7/10/72 July 10, 1972 RESOLUTION 1553 Resolution No.. 1553 was presented for Final FINAL PROCEEDINGS Proceedings of Annexation 1972-4, Rego, Lot 33 ANNEXATION 1972-4 and 34, 26408 Pacific Street, Highland for REGO sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1553 was adopted. RESOLUTION 1554 Resolution No. 1554 was presented for Final FINAL PROCEEDINGS Proceedings of Anenxation 1972-5, Norlie, ANNEXATION 1972-5 6922 Perris Hill Road, San Bernardino for NORLIE sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1554 was adopted. RESOLUTION 1555 Resolution No. 1555 was presented for final FINAL PROCEEDINGS proceedings of Annexation 1972-6, Crestview ANNEXATION 1972-6 Development Company, 27213 Fifth Street, CRESTVIEW DEV. CO. Highland for sewer service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1555 was adopted. RESOLUTION 1556 Resolution No. 1556 was presented for Final FINAL PROCEEDINGS Proceedings of Annexation 1971-15, Charles ANNEXATION 1971-15 Sanden, Santa Ana Canyon Road, East Highlands, SANDEN for water service to all property owners. The General Manager recommended approval. MOTION Upon motion by Director Littteton, duly seconded by Director Disch and carried unanimously, Resolution No. 1556 was adopted. DISCUSSION DEPOSIT The General Manager called upon Auditor Hendricks WATER AND SEWER to explain present billing procedures of tenant SERVICE PROGRAM and landlord. The Auditor stated that due to recent Bill adopted by the State Legislation states landlord cannot turn off water or sewer service with intent to evict tenant, and that the District's program needs updating to protect the landlord and requested authorization to prepare form setting forth procedures of one month collect or turn off, for owners who have rentals with tenants. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Staff was authorized to proceed with program as outlined and bring to July 24 Board Meeting. SAGES MARKET Attorney Farrell was called upon to explain the BANKRUPTCY recent Bankruptcy suit of Sages' Markets, NO. 72-6056 No. 72-6056-ALS, "Application To Enjoin Termin- ation Of Water Service" and stated the District was entitled to monies for water service regardless and stated a Petition should be filed in Bankruptcy Court to have injunction set aside any monies due District. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Attorney Farrell was authorized to file Petition in Bankruptcy Court setting aside injunction filed by Sages' Markets and monies due the District for Water service to be paid. 4 7/10/72 1961 ~uly lO~ 1972 ATTORNEY GREEN TO Each Director was sent a copy of Attorney REPRESENT NORTH Denslow Green's letter relating to the Con- FORK WATER CO. demnation Suit, Big Bear Municipal Water IN CONDEMNATION District Versus Bear Valley Mutual Water SUIT Company. Attorney Farrell noted it was to District's advantage to allow Attorney Green to represent North Fork Water Company as well as the District, in this litigation. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, authorization was granted for Attorney Denslow Green to represent the District in the Big Bear Municipal Water District versus Bear Valley Mutual Water Company suit and to allow Attorney Green the right to represent North Fork Water Company in the same suit since it will be to the District's interest and there would not in his opinion be a Conflict of Interest. BID OPENING SET The General Manager requested authorization to JULY 24, SEWER LINE extend bid opening date for Sewer Collection Line IN PACIFIC EAST OF Extension within Pacific Street, East of Palm PALM Avenue, Job S-850 to July 24, 1972 7:30 P. M. at the District Office. He called upon Engineer Rowe to explain the reason for the extension of time and alternate routing. Engineer Rowe stated the route would be to the north side of the existing railroad track across James Fiscalini property. He has indicated he would grant an easement through his property to the District. This route would eliminate tunneling under the railroad tracks at a greater cost and in the original alignment north of Center Street. Fiscalini's easement would be conditional on the abandonment of the sewer line if the Santa Fe abandoned the tracks south of his property, at which time he would want to acquire the land to put in a shopping center. If the easement did interfere with building in the future and could be in the alignment of a parking area, abondonment would not be required. Engineer Rowe indicated the cost of tunneling under the railroad tracks would be as great as the cost of installing in the new alignment plus moving the line at a later date. He felt it was a good calculated risk for the District. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, author- ization was granted for the alternate routing of the sewer line with bid opening to be called for July 24, 7:30 P. M. at the District Office, and if at a later date James Fiscalini requests the District to remove or abandon the sewer line through an easement he grants the District through his property, the District will do so at its expense. BID OPENING SET The General Manager requested authorization to JULY 24, WATER MAIN call for and open bids for water main extension IN ATLANTIC BETWEEN and appurtenances within Atlantic Avenue between SEINE AVENUE AND Seine Avenue and Church Street, Job W-852 that ~ CHURCH STREET would be used to serve the Valencia Lea Mobile JOB W-852 Home Park, at the District Office, 7:30 P. M. July 24, 1972. He stated the funds from the Developer have been received and main extension fees paid and recommended approval in accordance with the LAFC notification that the District serve the property with both water and sewer service in their allowance of the annexation of the property to the City of San Bernardino. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, authorization was granted for the calling and opening of bids July 24 at 7:30 P.M. at District Office for Job W-852. 5 7/10/72 July lO, 1972 DIRECTOR FORREST At 9:45 P. M. Director Forrest asked President LEAVES MEETING Stallwood to be excused from the meeting. GENERAL MANAGER The General Manager stated he planned his VACATION vacation July 31 to August 11 and asked for authorization to extend his vacation to August 18 of which he has vacation time earned. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously by those Directors present, the General Manager was authorized the extension to August 18 for his vacation. THREE STAFF Director Disch, Chairman of the Personnel MEMBERS RECEIVE Committee stated an executive Staff meeting had SALARY INCREASES been held to determine salary increases for three Staff Members and motioned for the following: MOTION General Manager-Secretary $1725 effective July 1. Asst Gen Mgr-Engineer $1480 effective July 1. Auditor-Treasurer $1450 effective July 1. duly seconded by Director Wall and carried unanimously by those Directors present, to grant the salary increases as motioned above. PERSONNEL MEETING Director Disch, Chairman of the Personnel Committee CALLED FOR JULY 14 called a Personnel Meeting for July 14 to discuss Ordinace relating to vacation time for employees. CALIF. WATER RESOURCES Director Disch noted the California Water ASSN. MEETING IN SAN Resources Association was holding a meeting DIEGO, AUGUST 10 & in San Diego at the Coronado Hotel on August 10 11, 1972 and 11, and motioned, duly seconded by Director MOTION Littleton and carried unanimously by those Directors present, to authorize any Board Member or Staff Member authorized by General Manager, to attend at District expense. Harold G. Rickert, Secretary Board of Directors Approved: R. E. Stallwood, President 6 7/10/1972