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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/24/1972 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 24, 1972 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and bid presentation time declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Assr Gen. Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Consulting Engineer Joseph Rowe; Attorney Robert Farrell, Bob Tee; and General Contractors MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of July 10, 1972 MOTION motion was made by Director Disch, duly seconded by Director Wall and carried unanimously, approve the Minutes as submitted. ASST GEN MANAGER President Stallwood stated Secretary Rickert ENGINEER GARCIA, was in Santa Barbara attending a seminar at the ACTING SECRETARY University of California and proposed Asst. Gen- IN ALL FUTURE Mgr-Engineer Garcia be appointed as Acting ABSENCES OF Secretary to the Board in his absence. It was SECRETARY the general feeling of the Board to permanently appoint David Garcia as Acting Secretary to the Board for all future absences of Secretary Rickert. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, authorization was granted for the Asst. General Manager-Engineer David Garcia to be Acting Secretary to the Board of Directors during any time of absence of General Manager-Secretary Rickert. BID OPENING - SEWER The Acting Secretary opened and read the bid FACILITIES, PACIFIC proposals for the furnishing and installing sewer ST, EAST OF PALM facilities in Pacific Street east of Palm Avenue, AVE. TO SERVE Job S-850. Both proposals were accompanied by FISCALINI the required ten percent bid bond or cashier's MOBILE HOME PARK check and were as follows: Michael C. Mize $4,075.00 Salgado Construction Co. 2,693.50 Engineer's Estimate $4,250.00 MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, to turn the bid proposals over to Engineer Rowe for review and recommendation. ENGINEER'S Engineer Rowe stated both proposals were in RECOMMENDATION order and recommended accepting low bid of JOB S-850 Salgado Construction Company in the amount of $2,693.50 and holding next low bid, subject to approval of Legal Counsel. MOTION Upon motion by Director Forrest, duly seconded by AWARDING CONTRACT Director Littleton and carried unanimously, to award Contract for furnishing and installing sewer facilities in Pacific Street east of Palm Avenue to low bidder, Salgado Construction Company, and holding next low bid, all subject to approval of Legal Counsel. 1 7/24/72 July 24, 1972 BID OPENING - WATER The Acting Secretary opened and read the bid MAIN, ATLANTIC AVE. proposals for the Installation of Water Main BETWEEN SEINE AVE. and Appurtenances Within Atlantic Avenue & CHURCH ST. JOB Between Church Avenue and Seine Avenue, Job W-852 W-852. Chairman Stallwood asked if this was the water main that would serve the Roddick property and Mr. Garcia stated it was. All proposals were accompanied by the required ten percent bid bond or cashier's check and were as follows: Ace Pipeline Const. $5,985.00 Michael C. Mize 9,750.00 R&L Pipeline Const. Co. 3,166.25 TCH Pipeline Inc. 8,287.50 ~-~ Engineers Estimate $7,250.00 MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, to turn the bid proposals over to Engineer Rowe for review and recommendation. ENGINEERS Engineer Rowe stated all bid proposals were RECOMMENDATION correct in totals, but TCH pipeline failed to write amount in figures on Item 1 of the bid. He recommended awarding contract to low bidder R&L Pipeline Inc., and holding next low bid subject to approval of Legal Counsel. MOTION Upon motion by Director Littleton, duly AWARDING CONTRACT seconded by Director Forrest and carried JOB W-852 unanimously, to award Contract for installation of water main Job W-852 to R&L Pipeline Con- struction Company in the amount of $3,166.25 and holding next low bid until contract signed, subject to approval of Legal Counsel. MANAGER'S REPORT EMPLOYEES SALARY Chairman Disch of the Personnel Committee INCREASE stated the Com~ittee met to discuss step increases for Pat Bennett and Joe Mujica. He stated Mrs. Bennett had been with the District since June 1966 and Mr. Mujica was hired following acquisition of East Highlands Domestic Water Company and recommended that both were highly capable and congenial employees and should be granted salary increase. PAT BENNETT 24E $3.07 $534/Mo to 24F $333 $579/Mo. ACCOUNT CLERK II Effective August 1, 1972 JOSEPH MUJICA 26A $2.79/Hr. $485/Mo. - 26B $3.01/Hr $524/Mo. UTILITY CREWMAN II Effective August 1, 1972 MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the above step increases were approved effective August 1, 1972. PERSONNEL COMMITTEE Chairman Disch of Personnel Committee noted INTERVIEWS FOR an interview had been held with Mr. Wayne ENG-DESIGNER Kinder in regard to hiring a District Eng- INSPECTOR ineering Designer-Inspector. He stated the Committee will contact other applicants and CALLS PERSONNEL COMM. called a Personnel Committee Meeting July 31 MEETING at 4 P. M. at the District Office for further interviews. GENERAL MANAGER General Manager Rickert requested approval VACATION to start his vacation August 14 to September 1. Board autkorization of July 10 kad granted a week extension. 2 7/24/72 965 July 24, 1972 MOTION Upon mot±on by Dlreetor Wall, duly seconded GEN MGR VACATION by Director Littleton and carried unanimously, approval was granted for General Manager to start vacation August 14 through September 1, 1972. DISCUSSION JOINT President Stallwood stated the Joint Powers POWERS SEWER Agreement Sewer Negotiating Committees, NEGOTIATING District and City, representatives met July 18, COMMITTEE MEETING 1972 and it was the general consensus of the JULY 18 District Negotiating Committee that the letter prepared for the State Water Resources Control Board be hand delivered in Sacramento in order to discuss with representatives of the Control Board in person, with Attorney Denslow Green, and Ken Patterson present. Auditor Hendricks said a meeting had been set for July 31 in Sacramento. No further action was taken. CALL BIDS FOR WATER Authorization was requested to call for and MAIN IN TRACT 8415 open bids for the extension of water mains EAST OF PALM within Tract 8415, Herrmann-Tee Developers. HERRMANN-TEE Tract is located east of Palm Avenue and north of Highland Avenue. The Acting Secretary stated a letter had been received from Southern California Mortgage and Loan Company noting monies would be available for the District for the project, whereby he requested bid opening for August 14, 1972 at 7:30 P. M. at the District Office. Mr. Bob Tee was present and thanked the Board for expediting the calling of bids for their project. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to call for and open bids for extension of water mains within Tract 8415 on August 14 at 7:30 P. M. at the District Office. WATER & SEWER SERVICE Auditor Hendricks was called upon and gave an PROPOSED DEPOSIT oral report on a two-fold proposed deposit PROGRAM program for landlords and tenants. Legal Counsel said the District Ordinance requires a ten dollar deposit as a matter of policy and if the District wanted to accommodate landlord, a policy resolution could be made to cover the situation. MOTION After considerable discussion, Director Forrest motioned, duly seconded by Director Disch and carried unanimously, that Accounting Department make a three-month survey starting August 1, to determine how many landlords in the District are having to pay unpaid water bills for tenants, and bring report to Board November 13. RES. 1563, RESOLUTION Resolution No. 1563 was presented as a Resolution OF INTENTION TO APP- of Intention to Approve Contract Providing For ROVE CONTRACT PRO- Participation in Public Employees Retirement VIDING PARTICIPA- System, prepared by the State of California, TION IN PUBLIC PERS, to provide modified 1/50 benefits for EMPLOYEES RETIRE- District employees. Legal Counsel answered MENT SYS, STATE questions relating to the resolution and OF CALIFORNIA indicated that the resolution was not a contract. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Resolution No. 1563 was adopted. RESOLUTION 1564, Resolution No. 1564 was presented as the Final FINAL PROCEEDINGS Proceedings for annexation to the District of ANNEXATION 1972-1 Annexation 1972-1, Phelps, Collins, Moore, PHELPS,COLLINS, Holtzbach and Beta; 1944, 1996, 2004 and 2028 MOORE,HOLTZBACH Palm Avenue, San Bernardino for sewer service & BETA to all owners. 3 7/24/72 t966 July 24, 1972 MOTION Upon motion by Director Disch, duly seconded ANNEXATION ~72-I by Director Littleton and carried unanimously, Resolution No. 1564 was adopted. RESOLUTION 1565 Resolution 1565 was presented as prepared by AUTHORIZING INTER- Attorney Denslow Green, Authorizing Intervention VENTION IN CON- in Condemnation Suit (No. 129025) of Big Bear DEMNATION SUIT Municipal Water District Versus Bear Valley BIG BEAR MWD Mutual Water Company. Resolution also notes, ATTY GREEN "Be it further resolved that Denslow Green is hereby authorized and empowered to re- present Nort]l Fork Water Company in said litigation as an intervenor therein". MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried un- animously, Resolution No. 1565 was adopted. RESOLUTION 1561 Resolution No. 1561 was presented, Accepting ACCEPTING AGREEMENT & Agreement and Authorizing Execution of Agree- AUTHORIZING EXECUTION ment with Joseph and Mae Hindinger, Acknow- WITH HINDINGERS, WATER ledging Receipt of Water Shares of Del Rosa SHARES OF DEL ROSA Mutual Water Company in Satisfaction of MUTUAL, DISTRICT District Water Formula, for future service, WATER FORMULA prepared by Attorney Robert Farrell. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1561 was adopted. RESOLUTION 1562 Resolution No. 1562 was presented requesting GRANT DEED AND AN "Authorization for President and Secretary to OPTION AGREEMENT Execute Grant Deed and An Option Agreement COUNTY OF SB With County Fo San Bernardino at District's Plant 3, Located at Pacific Street at Del Rosa Drive". Acting Secretary Garcia dis- cussed the Option Addendum and displayed a map of the relocation of Plant No. 3 and recommended approval of executing agreements. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Resolution No. 1562 was adopted. AUDITOR-TREASURER WARRANTS The following warrants were placed on the table for the Directors to read: ~9455 - ~9597 General $218,933.05 95562 - ~5629 Payroll 16,734.86 $235,667.91 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the warrants were approved as submitted. DISTRICT SCHEDULED There was discussion regarding District COMMITTEE MEETINGS Committee Meetings whereby motion was made by Director Forrest, duly seconded by Director MOTION Disch and carried unanimously, that any Committee Meetings called, Members of that Committee are to be notified in writing at least 48 hours prior to meeting date. If a Member is unable to attend, he is to notify another Member of the Board to attend in his place, and if unable to get two Directors present, meeting to be re- scheduled. Emergency Meetings will be on individual case basis. DIRECTOR DISCH Director Disch asked to be excused from the LEAVES MEETING general meeting as he had to drive to Santa Barbara to attend seminar at University of California. 4 7/24/72 July 24, 1972 MERIT INCREASE Director Forrest stated the Board overlooked GENERAL MANAGERS a salary increase for the General Manager's SECRETARY Secretary at last Board Meeting when three Members of the Staff were granted their increase. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, to grant a merit salary increase to Secretary of General Manager, May Kinzer, of $40 to be effective July 1, 1972, with cost of living pay to be included. ADJOURNMENT There being no further business to come before the general meeting, adjournment was declared at 9:05 P. M. David V. Garcia, Acting Secretary Board of Directors Approved ~!. E. Stallwood, President 5 7/24/72