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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/14/1972 ]_968 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 14, 1972 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and bid presentation time declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest and Littleton Stallwood arrived at 8 P. M. Director Absent: O.A. Wall Others Present: Asst Gen Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Consulting Engineer Don Halwes of CM Engineering; Attorney Robert Farrell and General Contractors VICE PRESIDENT Chairman Stallwood had not arrived, therefore FORREST ASSUMES CHAIR Vice President Forrest assumed the Chair. MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of July 24, 1972 MOTION motion was made by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, to approve the Minutes as submitted. BID OPENING The Acting Secretary opened and read the bid WATER MAINS WITHIN proposals for the installation of water mains TRACT 8415 and appurtenances within Tract 8415, Job W-847, JOB W-847 Oleander Drive, Bonita Drive and Pumalo Street. All proposals were accompanied by the required ten percent bid bond and were as follows: Coughlin Company $8,475.40 El-Co Contractors Inc. 6,965100 Michael C. Mize 18,556.25 Mobile Estates Constr. Co. 7,664.50 Engineer's Estimate $8,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously by those Directors present, to turn the bid proposals over to the Auditor for review and recommendation. REVIEW AND RECOM- Auditor Hendricks stated all proposals were in MENDATION JOB W-847 order and El-Co Contractors Inc. was low bidder in the amount of $6,965.00 and recommended accepting their low bid. MOTION Upon motion by Director Littleton, duly seconded AWARDING CONTRACT by Director Disch and carried unanimously by those Directors present, to award Contract for water main installation within Tract 8415 to low bidder, El-Co Contractors Inc, and holding next two low bids until Contract is signed, all subject to approval of Legal Counsel. CALIF SPECIAL DISTS The Acting Secretary presented the California SEMINAR SEPT. 8 & 9 Special Districts Association Notice of Board SANTA BARBARA Secretariat Seminar to be held in Santa Barbara on September 8 and 9, 1972. He said this was specifically designed for Secretaries of Special Districts with cost of $85 including room and board. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously by those Directors present, to authorized the General Manager and Asst General Manager at discretion of General Manager, or any Board Member that would care to attend, to do so at District expense. 1 8/14/72 August 14, 1972 1969 LAFC NOTICE OF The Acting Secretary presented LAFC Notice of HEARING LAFC 1188, Hearing scheduled for August 23 on LAFC NO. 1188 CITY OF SAN BDNO City of San Bernardino Annexation Victoria Avenue ANNEXATION, north of Norton Air Force Base. He displayed a VICTORIA AVE. map of the area and stated the major portion of the land is now the Norton Village. This was for information only with no action taken. MANAGERS REPORT ASSN. OF SAN BDNO The Acting Secretary stated he had talked to the COUNTY SPECIAL Secretary of the Association of San Bernardino DISTS MEETINGS County Special District, Ken Wright who said a meeting of the Association was to be held August 28 at 6:30 P. M. at the Smuggler's Inn to discuss the 1972-73 goals of the Association and representation on LAFCO. Acting Secretary Garcia noted an Association meeting for the Board of Directors of the Association will be held on August 21, 1972 at 10 A. M. at Howard Johnsons Restaurant. PRESIDENT STALLWOOD At 8 P. M. Ckairman Stallwood arrived for the ARRIVED general meeting and requested Vice President Forrest to remain in the Chair. Director Littleton stated he has been attending the LAFC Zone of Influence Meetings held at the Local Agency Formation Commission Office. Director Forrest stated the District should have representation on LAFCO. Acting Secretary Garcia recommended highly that a minimum of two District Directors should attend the meeting to be held on August 28 at the Smuggler's Inn. MOTION Upon motion by Director Disch, duly seconded by ASSN MEETING OF Director Littleton and carried unanimously by AUGUST 21 those Directors present, to authorize any Director or Staff Member that wants to attend the 10 A. M. Association of San Bernardino County Special Districts Meeting August 21 to be held at ~oward Johnsons Restaurant in Colton, to do so at District expense. MOTION Upon motion by Director Disch, duly seconded by ASSN. MEETING OF Director Littleton and carried unanimously by AUGUST 28 those Directors present, to authorize any Staff Member, Legal Counsel, and Board Members that desire to attend the Association of SB County Special District Meeting to be held at the Smugglers Inn August 28, 1972 at 6:30 P. M. be authorized to do so at District expense. MOTION Upon motion by Director Stallwood, duly seconded LAFCO CANDIDATE by Director Disch and carried unanimously by FROM DISTRICT those Directors present, to nominate Director John Littleton as nominee to LAFCO with Director Disch as alternate. PROGRESS REPORT Acting Secretary Garcia passed photos of the REVENUE BOND progress of pumping plant buildings nearly completed PROJECTS UNDER at District's Plants 11, 12 and 40. He stated CONSTRUCTION the natural gas engines are now installed in the Plants. RESOLUTION 1566 Resolution No. 1566 was presented as prepared by TEMPORARY EXCEPTION Legal Counsel, Agreeing to Grant Temporary TO JT POWERS WATER Exception to Joint Powers Water Agreement with AGREEMENT FOR District and City of San Bernardino for Claude NEWCOMB Newcomb of 7917 Cooley Street, San Bernardino. Board had approved agreement be written at June 26, 1972 meeting. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously by those Directors present, Resolution No. 1566 was adopted. 2 8/14/72 1970 ~ugust 14, 1972 RESOLUTION 1567 Resolution No. 1567 ~as presented requestin9 DEDICATION OF SEWERS acceptance of Dedication of Sewers for TRACT 8331 Public Use in Tract 8331, Citrus Street and Bangor Street, Marysville Development Company with William C. Buster as Developer. Acting Secretary Garcia recommended acceptance. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, Resolution No. 1567 was adopted. RESOLUTION 1568 Resolution No. 1568 was presented requesting AGREEMENT LYMAN & Acceptance of Agreement and Authorizing ELIZABETH RICH President and Secretary to execute with WATER SHARES DEL Lyman and Elizabeth Rich, Acknowledging ROSA MUTUAL Receipt of Water Shares of Del Rosa Mutual Water Company satisfying District Water Formula. Acting Secretary Garcia recommended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously by those Directors present, Resolution No. 1568 was adopted. RESOLUTION 1569 Resolution No. 1569 was presented requesting CONDITIONAL PIPELINE acceptance of Conditional Conveyance of EASEMENT FGK ENTER- Pipeline Easement from FGK Enterprises. PRISES (FISCALINI Signed by James Fiscalini, Harry Korbar, MOBILE HOME PARK) Werner Graf and E. Kovacs. This easement was granted for sewer line to be constructed northerly of Pacific Street east of Palm Avenue for Job S-850, for FGK Enterprises mobile home park. Acting Secretary Garcia recommended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously by those Directors present, Resolution No. 1569 was adopted. RESOLUTION 1570 Resolution No. 1570 was presented requesting NOTICE OF COMPLETION acceptance of Certificate of Completion by E. J. VADNAIS, SEWER Joseph Rowe of CM Engineering Associates, LINE IN OSBUN ROAD and authorizing President and Secretary to JOB S-844 execute and file Notice of Completion for Edmond J. Vadnais, Contractor, for sewer line in Osbun Road north of Highland Avenue, Job S-844. Acting Secretary Garcia recommended acceptance. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Director present, Resolution No. 1570 was adopted. RESOLUTION NO. 1572 Resolution No. 1572 was presented, Authorizing AUTHORIZING CONTRACT Contract Providing Participation in Public PROVIDING PARTICIPATION Employees Retirement System Making its IN PUBLIC EMPLOYEES Employees Members and authorizing President RETIREMENT SYSTEM and Secretary to execute Contract. This is resolution of final action for District employees to become Members of the State of California, Public Employees Retirement System. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, Resolution No. 1572 was adopted. 3 8/14/72 August 14, 1972 1971 RESOLUTION 1574 Resolution No. 1574 was presented requesting NOTICE OF COMPLETION Acceptance of Certificate of Completion from ROSCOE MOSS CO. FOR CM Engineering Associates by Joseph Rowe DRILLING TWO WATER and authorizing President and Secretary WELLS, PL 11 & 28 to execute and file Notice of Completion for Roscoe Moss Company for the drilling of two water Wells at Plants 11 and 28. Job W-824 BI. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, Resolution No. 1574 was adopted. DISCUSSION ATTY The Acting Secretary stated General Manager GREEN COUNSEL IN Rickert had attended meeting on August 8, CONDEMNATION SUIT 1972 of the prior right water companies BIG BEAR MUN. WATER on the Santa Ana River. He reported that DIST VS BEAR VALLEY Redlands Water Company and Lugonia Water MUTUAL, NO. 129025 Company, the other two prior right water companies other than North Fork Water Company, had expressed their desire to have Attorney Denslow Green represent them in the con- demnation suit of Big Bear Municipal Water District versus Bear Valley Mutual Water District dam and lake, Lawsuit No. 129025. Legal Counsel said he could see no conflict of interest in Attorney Green representing the water companies in this lawsuit. District's Resolution 1565 authorized Attorney Green to represent the District and North Fork Water Company in this litigation. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, to authorize Denslow Green to represent the Redlands Water Company and Lugonia Water Company in the above mentioned Lawsuit No. 129025 whereby Attorney Green would stipulate cost sharing of counsel by those companies he represents. RESOLUTION 1571 Resolution No. 1571 was presented requesting INITIATING PROCEED- Initiating Proceedings to the Local Agency INGS TO LAFC, DIST Formation Commission for District Annexation ANNEXATION 1971-14, 1971-14, 8082 and 8046 Central Avenue, 8082 & 8046 CENTRAL Highland, and adjacent properties for AVE, & ADJACENT water service to all property owners. PROPERTIES FOR Acting Secretary Garcia displayed a map of WATER SERVICE the properties being annexed to the District and recommended acceptance of resolution. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those Directors present, Resolution No. 1571 was adopted. CALL BIDS FOR WATER Authorization was requested to call for and TRANSMISSION MAIN, open bids for Job W-857 BI, installation of THIRD ST, PLANT NO. 12-inch water transmission main within 40 TO CHURCH & Third Street, between Plant No. 40 to FIFTH ST., Church Street and Fifth Street for August 29, AUGUST 29 1972 at 7:30 P. M. at the District Office. Acting Secretary Garcia displayed a map on the Board of the area and stated it was to be financed with Revenue Bond money. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously by those Directors present, to authorize the calling for and opening of bids for transmission main within Third Street, Plant No. 40 to Church Street and Fifth Street, Job W-857 BI for August 29 at 7:30 P. M. at the District Office. 4 8/14/72 August 14, 1972 AGREEMENT WITH PACIFIC Authorization was requested for the President TELEPHONE FOR TELE- and Secretary to execute an Agreement with METERING CIRCUIT FROM Pacific Telephone and Telegraph Company for BASELINE TO PLANT 108 construction of telephone facilities for telemetering circuit in District easement from Base Line to Plant No. 108. (East Highlands reservoir site). Acting Secretary Garcia stated the Agreement states the District agrees to use their service ten years due to the fact there are no telephone facilities in that area of the Pacific Telephone Company and they would be installing this circuit for the District's use only. He stated the Staff recommended this service be installed. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously by those Directors present, to authorize the execution of the above Agreement with the Pacific Telephone Company for the telemetering circuit to Plant No. 108. ASSERTED DAMAGE Acting Secretary Garcia gave a report on the CLAIM, BROWNING asserted water damage of Douglas Browning, 27154 COLE CT, 27154 Cole Court, Highland in the amount of HIGHLAND SV 6746 $260.00. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, to refer the Claim Form of Douglas Browning, 27154 Cole Court, Highland to the District's insurance company for their investigation. AWWA SUPERVISORS Authorization was requested to subscribe to WORKSHOP American Water Works Association's new Supervisory Training Program, "The Supervisor's Workshop" for Harold Rickert, Howard Hendricks, David Garcia and Donald Sickles at $1.40 each month for minimum of one year. Each Director was sent a copy of this AWWA information. Acting Secretary Garcia stated, up to eight lessons were mailed each month with this subscription and highly recommended the pro- gram for those listed. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present, to authorize a subscription to the AWWA Supervisor's workshop for those noted above. OSHA SEMINARS Each Director was mailed a copy of the IDA's SCHEDULED notice regarding Federal Occupational Safety and Health Act, OSHA, one-day seminars scheduled for California. Authorization for General Manager and Auditor Hendricks was requested to attend the seminar on September 7 in Los Angeles. The seminars are to cover the new Federal Regulations on safety. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those Directors present, authorization was granted for General Manager and any two employees designated by the General Manager and any Board Member that can attend on either September 6 in Orange, or September 7 in Los Angeles for the one-day seminar (OSHA) at District expense. 5 8/14/72 August 14, 1972 NOTICE OF HEARING Each Director was mailed a copy of the Notice ZONE CHANGE SB COUNTY of Hearing for Zone Change to be held August PLANNING DEPT FOR 24, 1972 at the San Bernardino County Planning CHRISTIAN ELEMENTARY Department for the Christian Elementary SCHOOL School in R1 Single Family Zone, by Manuel Baptist Church. Acting Secretary Garcia displayed a map of the area north of Date Street. Considerable discussion ensued. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those Directors present, Staff was requested to investigate and if a problem exists, have representation at the Hearing to present any problems if they are encountered. WEST SAN BDNO COUNTY Director Forrest stated he and Director WATER DISTRICT GETS Stallwood attended the dedication ceremony NEW OFFICES on August 13 of the new offices of the West San Bernardino County Water District at 855 West Base Line in Rialto. He noted the building was modern and quite beautiful. ARTICLE ON CITY OF SB Director Forrest presented an article from PLANNING TO INCREASE the Newspaper, The Sun, dated August 8 SEWER RATES whereby the City of San Bernardino, "referred a request from the City Engineer to increase monthly sewer charges from $1.50 to $3.43 to the CounciL's. Ways and Means Committee". Discussion ensued but no action taken. DISTRICT PROGRESS Director Disch motioned, seconded by Director REPORT, MONTHLY Forrest (who asked to step down from the Chair) with motion lost by: Aye votes: Disch and Forrest; No votes: Stallwood and Littleton MOTION LOST that a progress report be included with the first agenda mailed each month starting first meeting in September 1972 and to have certain information regarding all water and sewer projects under construction, certain info- rmation regarding District employees (total number, vacations, number off sick, number terminated etc) certain information regarding water main leaks and major breakdowns with the District, certain information regarding water consumption, District annexations, etc. WATER RATES Director Disch motioned that Staff be authorized ADJUSTMENT to make study of water rate adjustments to be presented to Board at first meeting in November 1972 for Board information. MOTION LOST Motion lost for lack of second. David V. Garcia, Acting Secretary Board of Directors Approved ~__~--- -- R. E. Stallwood, President 6 8/14/72