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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/13/1972 EAST SAN B ARD NO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 13, 1972 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and Bid Presentation declared closed. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Littleton, Forrest, Stallwood and Wall Directors Absent: None Others Present: Gen Mgr-Secretary Rickert; Asst. Mgr- Engineer Garcia; Auditor Hendricks; Recording Secretary Kinzer; Attorney R. Farrell; Joseph A. Rowe, Consulting Engineer; General Contractors Meyer and Hawker; R. Moye, City Parks & Recreation, and Leonard Thompson MINUTES OF There being no corrections or additions to the Minutes OCTOBER 24 of the REgular Meeting of October 24, 1972, motion MOTION was made by Director Disch, duly seconded by Director Forrest and carried unanimously to approve the Minutes of October 24, 1972 as submitted. OCTOBER 10, 1972 The Secretary noted actions of the Board in their MINUTES INADVER- October 10, 1972 Minutes had inadvertently been TENTLY OMITTED omitted. Each Director received a copy of the BOARD ACTIONS ommissions which were as follows: PLANTS 33 & 24 The General Manager ibrought up the question of the LANDSCAPING AND need for sidewalks at District's Plant No. 33, Sterling SIDEWALKS Avenue and Marshall Blvd and requirement for planting and landscaping at Plant No. 24, Lynwood Drive and Harrison Street. MOTION After considerable discussion, motion was made by Director Disch, duly seconded by Director Littleton and carried unanimously, the Staff was directed to secure cost estimates on an informal basis for in- stallation of sidewalks at Plant No. 33, and planting and landscaping at Plant No. 24, and present estimates to the Board for their action at a later Board Meeting. TRACT NO. 7734 The General Manager made reference to action in the G. HERRMANN, Minutes of September 25, 1972 regarding Sewer Study SEWERS by Joseph A. Rowe which action was a. deviation from the regular Board policy of extending sewer lines for developers. Condiserable discussion followed. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the Board authorized the General Manager to notify the Developer of Tract 7734, that 'the District would extend the sewer line providing proper easements could be obtained from the property owner on the southwest corner of Atlantic Avenue and Church Aw~nue. MOTION Upon motion by Director Forrest, duly seconded by APPROVING Director Wall and carried unanimously, the ommissions OCTOBER 10,1972 from the October 10, 1972 Minutes were approved as MINUTES submitted. OMMISSIONS BID OPENING The Secretary opened and read the bid proposal for the WATER MAINS IN installation of water mains within Tract 8630, Job W-856. TRACT 8630 He noted ~he installation would serve the Lynwood Townhouses at Lynwood Drive and Sterling Avenue. The bid proposal was accompanied by the required ten percent bid bond. Contractor Ken Hawker's proposal was delivered after time for acceptance of all bids, had been closed by the President. Legal Counsel suggested rejecting the Hawker bid proposal. The bid was as follows: 1 11/13/72 November 13, 1972 CONTINUED BIDS TRACT 8630 MEYER COMPANY $6,112.00 Engineer's Estimate $7,950.00 MOTION~ Upon motion by Director Forrest, duly seconded REJECTING HAWKER by Director Disch and carried unanimously, to BID PROPOSAL acknowledge receiving bid proposal of Contractor Ken Hawker too late for acceptance and to reject proposal per advice of Legal Counsel. MOTION Upon motion by Director Forrest, duly seconded by TURN BID OVER TO Director Littleton and carried unanimously, the ENGINEERS bid proposal was turned over to the Engineer for review and recommendation. ENGINEER'S Engineer Garcia stated the Meyer Company bid RECOMMENDATION proposal was accurate and recommended accepting his bid in the amount of $6,112.00 for installation of water mains in Tract 8630. MOTION Upon motion by Director Forrest, duly seconded by AWARDING CONTRACT Director Littleton and carried unanimously, to award TRACT 8630 the Contract for installations of water mains in Tract 8630, Job W-856 to the Meyer Company on their bid of $6,112.00. L. V. THOMPSON As Mr. Leonard V. Thompson, customer in the District, AT THE MEETING 5822 Merito Place, San Bernardino, was present, the 5822 MERITO, SB Chairman asked if he would like to discuss anything SV 4572 with the Board. Auditor Hendricks gave the order of events of Mr. Thompson being requested to pay previous tenant's water bill. Mr. Thompson stated he had received a copy of the District's ordinances concerning regulations on previous tenant's outstanding charges, but that the application did not state this. The outstanding charges are $13.07. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to cancel the charges of $13.07 of out- standing water charges of previous tenant, and Mr. Thompson not requred to pay previous owners' bill at 5822 Merito Place, San Bernardino. CORRESPONDENCE CITY OF SB Each Director received a copy of letter dated REQUESTING WATER October 30, 1972 from Rene Moye, Director of Parks PROPOSED PARK, and Recreation, City of San Bernardino, requesting ARDEN AND PACIFIC water be provided without charge to their proposed AVENUE park on Arden and Pacific. Mr. Moye was present and the Chairman asked if he would like to present his request. Mr. Moye presented a map of a plan the City is proposing and stated the land is now leased with prospects of buying the property from the State of California by July 1973. MOTION After considerable discussion, Director Forrest motioned, duly seconded b~ Director Disch and carried unanimously, to refer the City's request to the District's Steering Committee to review and present recommendations to the Board on February 12, 1973. ASSN OF SB COUNTY A Notice of meeting of the Association of San SPECIAL DISTRICTS Bernardino County Special Districts was presented MEETING SET FOR noting their meeting November 20 at 7 P. M. would NOVEMBER 20 be held at the Greentree Restaurant in Victorville. Several of the Directors expressed their desire to attend this dinner meeting. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, authorization was granted any Board Member or Staff Member the General Manager designated, could attend the meeting at District expense. 2 11/13/72 November 13, 1972 MANAGER'S REPORT RESOLUTION 1597 Resolution No. 1597 was presented as final action FINAL ACTION for District's annexation 1972-9 for J. M. and ANNEXATION 1972-9 G.L. Chambers, 7151 Tippecanoe, San Bernardino for sewer service to all property owners. The General Manager recommended adoption. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, Resolution No. 1597 was adopted. RESOLUTION 1598 Resolution No. 1598 was presented Initiating INITIATING PRO- Proceedings for Annexation of Territory to CEEDINGS OF the ESBCWD of District Annexation 1971-1, East ANNEXATION 1971-1 Highland Area Properties for water service to EAST HIGHLAND AREA majority of property owners. The General Manager PROPERTIES FOR pointed out this was the annexation covering a WATER SERVICE, portion of the East Highlands Domestic Water MAJORITY OWNERS Company, the District accepted by Agreement on March 1971 and is operating. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1598 was adopted. AUDITOR REPORT Auditor Hendricks said he compiled, a study covering LANDLORD REQUESTING approximately three months of outstanding water TENANTS PAY DEPOSIT charges left unpaid by the tenant for homeowner to pay. He stated fifteen out of thirty tenants had left without, paying water charges and recommended the District require an additional deposit above the District's standard ten dollars to cover these situations. Considerable discussion ensued on the problems connected therewith. MOTION Upon motion by Director Littleton, duly seconded POLICY FOR by Director Disch and carried unanimously, Staff DISTRICT and Legal Counsel were authorized to submit a proposal of handling landlord's request for a tenant deposit for water service and present to Board for acceptance. DEDICATION DEVIL Each Director was given a copy of the notice of CANYON POWER Dedication of Devil Canyon Power Plant, facility PLANT, DEC. 7 of State Water Project scheduled for December 7, 1972 at 10 A. M. with a program at the SB Valley District at 3 P. M. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to authorize any Board Member or Members of Staff to attend the Dedication of Devil Canyon Power Plant at District expense. RESOLUTION 1599 Resolution No. 1599 was presented Initiating ANNEXATION 1972-3 Proceedings to LAFC of District Annexation 1972-3 FGK ENTERPRISES FGK Enterprises for water and sewer service to all property owners. The General Manager stated this was the Mobile Home Park at Church Street and Pacific and recommended adoption of resolution. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, Resolution No. 1599 was adopted. CALL BIDS WATER The General Manager requested authorization to MAINS IN TRACT call for and open bids for water main installation 8477, NOVEMBER 27 in Stubblefield's Tract 8477, east of Sterling Avenue and north of Warm Creek Channel for November 27, 1972 at 7:30 P. M. at the District Office. He stated installation charges had been paid, and water formula had been met with the exception of one share of Bear Valley Mutual Water Company stock. He recommended the calling of bids. 3 11/13/72 2004 MOTION Upon motion by Director Littleton, duly seconded CALLING BIDS by Director Forrest and carried unanimously, TRACT 8477 autkorization was granted for tke calling and opening of bids for water main installation in Tract 8477 for November 27, 1972 at 7:30 P. M. at the District Office, subject to compliance of Mr. Stubblefield meeting District water formula. EMPLOYEES The following employees step increases were STEP INCREASES presented for consideration: FARQUHAR David Farquhar - Storekeeper - 1 Year 31C $4.04/hr to 31D $4.25/hr Effective 11/1/72 HEMS Jean Hems - Stenographer Utility Clerk - 1 Yr. 26C $534/Mo to 26D $550/mo. Effective 11/1/72 LUJAN Tony Lujan - Utility Cre~qnan II - 1 Yr. 26C $3.07/hr. to 26D $3.16/Hr. Effective 11/1/72 SEVERSON Ronald Severson - Welder 1 Yr. 30B $3.67/Hr. to 30C $3.86/Hr. Effective 11/1/72 SANTINI Steve Santini - Utility Crewman I 6 Mo. 25A $2.75/Hr. to 25B $2.88/Hr. Effective Oct. 17, 72 MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, authorization was granted to pay the above employee wage increases effective on the dates as shown. STATE DIV WATER Authorization was requested for District repres- QUALITY HEARING entation and professional consultants as required DECEMBER 7 IN at the State Water Resources Control Board Hearing LOS ANGELES December 7, 1972 at Los Angeles, relating to Revenue Guidelines of long and short term planning to present District comments. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, authorization was granted to any Staff Member as required, to attend the above hearing to present District con~nents and to confer with Attorney Green on the matter for consultation and conference. (Per Bd 11/27/72 Add:)"& professional UNFINISHED BUSINESS Consultants as required". RESOLUTION 1593 Resolution No. 1593 was presented Accepting NOTICE OF COMPLETION Certificate of Completion from District Engineer EL-CO CONTRACTORS and requesting authorization for President and WATER MAINS IN Secretary to execute and file Notice of Completion TRACT 8415 for installation of water mains within Tract 8415 for El-Co Contractors Inc. The General Manager stated tract is north of Highland Avenue and east of Palm Avenue with George Herrmann the owner. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, Resolution No. 1593 was adopted. WATER FOR LAND- Each Director received a copy of Attorney Farrell's SCAPING CROSSTOWN letter to the State Division of Highways re- FREEWAY garding the District's position in serving water for landscaping of crosstown freeway easterly of Golden Avenue, and a copy of the State Division of Highways letter dated November 6, 1972 to Attorney Farrell in answer. An excerpt of the State Division of Highways answer, "If at any time the State realizes a need for water within your District's boundaries, we will be more than happy to negotiate its purchase as you suggest". This presented for information only with no action necessary or taken at this time. 4 11/13/72 November 13, 1972 2()05 BIG BEAR MUNICIPAL Attorney Farrell discussed the Denial in the Writ WATER DISTRICT of Supersedas Lawsuit Case 129025, filed by LAWSUIT 129025 Attorney Green regarding the Big Bear Municipal Water District versus Bear Valley Mutual Water Company, et al. This was discussed for information only. DIVISION OF HIGHWAYS Letter dated October 26, 1972 directed to Joseph WON'T PARTICIPATE Rowe, was sent to each Director. This was from IN SEWER CONSTRUC- the State Division of Highways regarding parti- TION, PACIFIC AND cipation in costs of sewer construction in the LA PRAIX AREA Pacific and La Praix area per Board instruction. The Division of Highways stated the crosstown freeway schedule was set up to 1981-82 and could not expend funds at this time. This was information only with no action necessary or taken. PYLON INC. FINAL The General Manager brought up the consideration COMPLETION DATE of a final completion date for the Contract of SET ON CONTRACT Pylon Inc. at District Plants 11, 12, 28 and 40. PLANTS 11, 12, Each Director received a copy of Pylon's letter 28 AND 40 advising they would require fourteen days after completion of the block wall by others at Plant 12 to finish their work. The General Manager reported receiving notice from Pylon Inc that Autocon had shipped the telemetering equipment for the job on November 1, 1972. The electrical contractor would complete that phase of work when equipment is received. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to authorize the entire contract of Pylon Inc. to be completed by December 11, 1972. PROGRESS REPORT Joseph Rowe of CM Engineering Associates stated he CITY OF SB and the General Manager had many meetings to discuss PROPOSED SANITARY the City of San Bernardino's proposed sanitary LANDFILL - FIFTH landfill at Fifth Street and Sterling Avenue. One AND STERLING AVE of the meetings was with the Regional Water Quality Control Board and one meeting with Valley District. He indicated he and the General Manager had contacted Mr. Judd Harmon, Sanitary Engineer who is working with the Staff to prepare information to present to the State Water Quality Control Board hearing December 21 or 28, 1972. No action taken or required - this was information only. NEW BUSINESS EMERGENCY PLANNING The General Manager requested authorization for WATER UTILITY District Engineer to attend the "Emergency Planning" SEMINAR, LOS seminar in Los Angeles on December 4 through 6, 1972. ANGELES, DEC. He said this was being sponsored by the AWWA and 4 6 that he had previously attended this seminar, and. it presented knowledgeable information and much was to be gained in attending. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, District Engineer was granted authorization to attend the "Emergency Planning" seminar in Los Ageles, December 4 - 6, at. District expense. COST ESTIMATES The District Engineer was called upon to present cost LANDSCAPING & estimates for sidewalks at Plant 33, Sterling and SIDEWALKS AT Marshall Blvd and landscaping northwest corner DISTRICTS Lynwood and Harrison at Plant 24, by action of PLANTS 24 & 33 the Board on October 10, 1972. Mr. Garcia stated preliminary cost estimates at Plant 24 for lawn, trees, sprinkling system, addition of soil, et al was from $7,000 to $8,000. At Plant 33, the estimate was $1,500 bid of Glenbud Concrete Con- struction company for sidewaks on Sterling Avenue and along Marshall Blvd. 5 11/13/72 Noven~Der 13, 1972 MOTION Upon motion by Director Littleton, duly seconded PLANT 24 by Director Disch and carried unanimously, to authorize Staff to draft plans and specifications for the landscaping at Plant 24 for formal bids. MOTION Upon motion by Director Disch, duly seconded by PLANT 33 Director Littleton and carried unanimously, to award Contract for sidewalks around Plant 33 to Glenbud Concrete Construction on their informal bid and monies to be paid from the Sewer Funds of the District. RESOLUTION 1595 Resolution No. 1595 was presented requesting DEDICATION OF SEWERS acceptance of Dedication of Sewers for William MARYSVILLE DEV. Buster's Marysville Development Company within ,,, TRACT 8416 Tract No. 8416. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Resolution No. 1595 was adopted. RESOLUTION 1596 Resolution No. 1596 was presented requesting AGREEMENT WATER acceptance of Agreement and Authorizing President STOCK CORWIN WELL and Secretary to execute Agreement Acknowledging COMPANY Receipt of One Share of Water Stock of Corwin Well Company in Satisfaction of District's Water Formula. This was turned over to the District by Marjorie Mitchiner, Doris Kunzman and Lois Behrens. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, Resolution No. 1596 was adopted. RESOLUTION 1594 Resolution No. 1594 was presented Initiating ANNEXATION 1972-11 Proceedings to LAFC of District Annexation 1972-11 GOLDLYNN II Goldlynn II, 3025 Golden Avenue, San Bernardino 3025 GOLDEN AVE. for water and sewer service to all property owners. The General Manager recommended acceptance. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, Resolution No. 1594 was adopted. RATIFICATION OF A day off was granted employees of the District DAY OFF, GENERAL for the General Election November 7 by Directors ELECTION, NOV. 7 polled individually by the General Manager. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the day off for General Election November 7, 1972 was ratified. MUTUAL WELL COMPANY The General Manager stated all shares of the Mutual STOCK, RESOLUTION 1600 Well Company were now in District possession. He AND 1601 - DEED presented Resolution No. 1600, requesting AND PARTIAL RECON- acceptances of Deed of Partial Reconveyance of VEYANCE 16 shares of Mutual Well Company Stock to Laird K. and Barbara J. Roddick, husband and wife, and David H. Roddick, also known as D. H. Roddick and Lida G. Roddick, wife, from Berkeley Land Bank who transferred them to the District. MOTION Upon motion by Director Forrest, duly seconded RESOLUTION 1600 by Director Littleton and carried unanimously, ~ Resolution No. 1600 was adopted. RESOLUTION 1601 Resolution No. 1601 was presented accepting DEED & PARTIAL Deed of Partial Reconveyance of twenty shares RECONVEYANCE of Mutual Well Company stock to · Fred W. Dorman DORMAN and Mae D. Dorman, husband and wife~ from Berkeley Land Bank who in turn, transferred them to the District. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Resolution No. 1601 was adopted. 6 11/13/72 007=. November 13, 1972 EAST HIGHLAND The General Manager stated that an Agreement with ORANGE COMPANY the East Highlands Orange Company and the District had been drawn sometime ago and never executed. Now the East Highlands Company asked if the District would honor the terms and conditions of this Agreement. Attorney Farrell stated the District was fully protected in the Agreement as it was based upon the water formula. He stated he could see no reason for not writing a letter to the East Highlands Company stating such. No action was taken but indication was that no objection to writing the East Highlands Company such a letter. COMMITTEE MEETING Director Disch, Chairman of the Steering Committee CALLED FOR NOV. called a meeting for Novmeber 24, 1972 at 8 A. M. 24 at the District Office to discuss the landscaping at District plants. (Add per Bd 11/27/72) "and the request of SB City for water at Arden & Pacific". ADJOURNMENT There being no further business to come before the Board, adjournment was declared at 9:35 P. M. Harold G. Rickert, Secretary Board of Directors Approved R. E. ~Stallwood, President 7