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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/27/1972 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 27, 1972 CALL TO ORDER The meeting was called to Order at 7:30 P. M. and Bid Presentation declared closed. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Littleton, Forrest, Stallwood and Wall Directors Absent: None Others Present: Gen Mgr-Secretary Rickert; Asst. Mgr-Engineer Garcia; Auditor Hendricks; Recording ~-- Secretary Kinzer; Atty. R. Farrell; Joseph A. Rowe and General Contractors, El-Co and Myer Company MINUTES OF The Secretary noted the motion Page 4 regarding NOVEMBER 13, 1972 attendance to State Division of Water Quality hearing had omitted, "and professional consultants as required", and asked this be added to the motion in the Minutes of November 13. Director Disch noted Page 7 on the Committee Meeting called, that the request of the City of San Bernardino for water at Arden Avenue and Pacific, be added. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, that the Minutes of November 13, 1972 be approved with the additions noted above. BID OPENING WATER MAINS IN The Secretary opened and read bid proposals for the TRACT 8477 Installation of Water Mains and Appurtenances Within JOB W-830 Tract No. 8477 - Job W-830. Developer is A. Stubb- lefield, and tract is located east of Sterling Avenue and north of the Warm Creek Channel. Each proposal was accompanied by the required ten percent ~ bid bond and were as follows: B&W Sprinkler Co. $3,987.77 El-Co Contractors 1,850.00 Meyer Company 2,722.50 Michael C. Mize 2,695.00 Engineer's Estimate $3,000.00 MOTION Upon motion by Director Littleton, duly seconded by P~FER BIDS TO Director Forrest and carried unanimously, the bid ENGINEERS proposals were turned over to Engineer for checking and recommendation. ENGINEER'S Engineer Garcia stated all proposals were correct RECOMMENDATION except that El-Co Contractors had made an addition error. Their total was $1,850 instead of $1,855. The Engineer recommended accepting the El-Co Contractor bid, subject to approval of Legal Counsel. MOTION AWARDING BID Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to accept low bid of El-Co Contractors Inc for $1,850.00 subject to approval of Legal Counsel for Installation of Water Mains With Tract 8477. Job W-830. ,., CSDA MEETING The Secretary read California Special Districts MONTEREY, JAN. 18 Association Bulletin noting their annual conferenct to be held at the Hyatt House in Monterey, California January 18 through 20, 1973. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to authorize attendance at the CSDA Meeting in Monterey to any Board Member and Member of the Staff the General Manager designates, to attend at District expense. 1 11/27/72 November 27, 1972 ~()O9 CORRESPONDENCE A. BRANNFORS The Secretary read a letter dated November 20, 1972 BEAR VALLEY MUTUAL from A. W. Brannfors wherein he requested retention WATER STOCK of a cash spin-off which may occur either from land sales of Bear Valley or a condemnation suit of the dam at Big Bear Lake, for his fifty shares of Bear Valley Mutual Water Company stock if he contributes them to the District to satisfy the water formula on his subdivision of 13 lots in Tract 8545 at Foothill Avenue and Arden. The General Manager noted similar requests have been made but none extened and recommended that Mr. Brannfors' request be denied and he be notified he retain his Bear Valley stock and pay cash to meet District's water formula. He stated further the District could find itself in the position of paying larger assessment over a period of many years and they should be entitled to any spin-off if it occurs. MOTION After considerable discussion, motion was made by Director Forrest, duly seconded by Director Littleton and carried unanimously, to accept recommendation of General Manager and Legal Counsel and deny Mr. Brannfors' request and request Mr. Brannfors pay cash to meet District Water Formula and retain his Bear Valley Stock or dedicate the shares with no reservations or conditions. MANAGERS REPORT COMMITTEE REPORT ON Director Disch stated a Steering Committee Meeting CITY OF SB REQUEST was held November 24 concerning the City of San FOR WATER TO 80 Bernardino's request for water to 80 acres of ACRES PATTON LAND Patton Land at Arden Avenue and Pacific Street. He stated the Committee has directed the District Engineer to provide water costs and would make progress reports from time to time. The General NOTICE OF Manager presented a Notice of Proposed Change ~ PROPOSED ZONE of Zone from the City of SB Planning Commission CHANGE noting their meeting is set for December 5 at 7:30 P. M. to recommend changing the lands from R-1 7200 single family residential to "0" Open District which would make it possible to include parks and other public recreation. There was con- siderable discussion and the General Manager stated he would notify the Directors of results of rezoning after the Hearing December 5. RESOLUTION 1603 Resolution No. 1603 was presented for final action FINAL ANNEXATION of Annexation to District 1972-10, Nevada White- TO DISTRICT OF cliff's Lynwood Townhouse for water and sewer 1972-10 service to all property owners. The General Manager recommended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Resolution NO. 1603 was adopted. ENVIRONMENTAL Attorney Farrell gave an oral report with reference IMPACT REPORT to the Environmental Impact procedures in connection with District's future procedures. He indicated at this time there was considerable confusion with State and Local Government as to the proper places to file the environmental impact reports. He cited several cases that have been taken to court and discussed them with the Board. He felt at this time the District should not attempt to set up a pro- cedure of its own since most of the development occurring within the District will already have filed their own impact reports. No action necessary or taken. UNFINISHED BUSINESS PYLON INC. CONTRACT Change Order No. 2 to the Pylon Inc. Contract was CHANGE ORDER NO. 2 presented in the amount of $613.53 to cover paving driveway at Plant 40; paving slope at Plant 12 and painting mufflers with high temperatured paint at Plants 11 and 40. The General Manager stated 2 11/27/72 010 November 27, 1972 CONTD CF~NGE ORDER 2 Staff and Engineers recommended payment of the PYLON CONTRACT amount in Change Order 2 and authorization for President and Secretary to execute on behalf of the District. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, to accept recommendation of Staff and Engineers to approve Change Order No. 2 to the Pylon Inc. Contract in the amount of $613.53 and authorized the President and Secretary to execute. COUNTY OF SB The General Manager stated the County of San TO PURCHASE TEN FEET Bernardino had negotiated the purchase of ten OF DISTRICT PROPERTY feet of District property northerly of Plant 3 NORTHERLY OF PLANT 3 for street right of way as a result of their widening Pacific Street. He stated escrow instructions would be forthcoming through Title and Insurance Trust Company and that he would present to the Board when available. RESOLUTION 1582 The General Manager presented Resolution No. NOTICE OF COMPLETION 1582 for acceptance of Certificate of Completion M. MIZE, JOB W-848 from District Engineer and authorization to file Notice of Completion for Contractor Michael C. Mize for installation of water mains within Pacific Street between La Praix and Church Street Job W-848. He stated all requirements of permits and specifications were met and re- commended acceptance. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Resolution No. 1582 was adopted. STATE DIVISION OF The General Manager stated he received a letter HIGHWAYS OFFER dated November 15, 1972 from the Division of EXCESS LAND Highways whereby they offered excess State land JOINING PLANT 41 joining Plant 41, Pumalo east of Sterling TO DISTRICT Avenue to the District for $50 and recommended accepting State's offer to purchase same. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Staff was directed to purchase the excess State land for $50 ~rom the Division of Highways joining District's Plant No. 41. AUDITOR TREASURER REPORTS The Auditor gave each Director a copy of the Financial Report for October 1972 for the Water and Sewer Divisions and answered questions of Board Members. WARRANTS The following Warrants for the Water Division were placed on the table for the Directors to read: #10049 - ~10210 (General) $198,991.40 #5874 - #5940 (Payroll) $15,852.40 $214,843.80 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the warrants were approved as submitted. FEDERAL GRANTS The General Manager stated he would like authorization to file application for the Clean Water Act grants for sewer line to serve the East Highland Area. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to proceed with filing application with the Clean Water Act for Federal Grants. 3 11/27/72 November 27, 1972 ~()l~ EMERGENCY AIR The General Manager stated the District's COMPRESSOR stationary air compressor in the garage that is ten years old was irrepairable and asked authorization to purchase a ten horsepower three phase air compressor. He stated the cost would be approximately $2,000. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, Staff was authorized to purchase an air compressor for the District as indicated by the General Manager. COST OF LIVING Director Disch, Chairman of the Personnel INDEX REPORT Committee noted a Cost of Living Index meeting had been held November 27 and requested another meeting of the Personnel Committee be set CALLS MEETING for December 11 at 4 P. M. at the District Office for further discussion and presentation to the Board. ANNUAL CHRISTMAS Director Forrest noted the forthcoming annual BREAKFAST Christmas breakfast to be held December 21 at the Mediterranean should be held allowing employees of the District to return to the Office at 8:30 A. M. It was the general feeling of the Board that this time element would be more equitable for both employee and their family. The matter was referred to the Staff for handling with a partial crew. ADJOURNMENT There being no further business to come before the general meeting, adjournment was declared at 8:55 P. M. Harold G. Rickert, Secretary Board of Directors Approved 4 11/27/72