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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/08/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 8, 1973 CALL TO ORDER The meeting was called to order at 7:30 P. M. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors A~sent: None Others Present: Asst Gen Mgr-Acting Secretary Garcia; Auditor Hendricks; Temporary Recording Secretary Dorr; Consulting Engineer Rowe; Attorney R. Farrell MINUTES OF The Secretary noted that on Page 30verton-Jones DECEMBER 26, 1972 motion the wording 'at $50.00 per month' should be deleted as it was incorrect. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the Minutes of December 26, 1972 were approved with deletion noted above. CORRESPONDENCE I.D.A. of CALIF.NAME A notice receiw~d from I.D.A. of California announc- CHANGE TO ASSOC. OF ing that effective January 1, 1973 the Association CALIF.WATER AGENCIES will be known as the Association of California Water Agencies. For information only. I.D.A. RE SB90 (DILLS) Each Board Member and Attorney Farrell had been PROPERTY TAX RELIEF forwarded a copy of correspondence received from ACT I.D.A. dated December 22, 1972 regarding SB 90 (Dills) Proper~f Tax Relief Act of 1972. Attorney Farrell indicated that additional time to study contents would be necessary. President Stallwood suggested that Atty Farrell summarize contents in Layman's language and present to the Board at his earliest convenience. MOTION Upon motion by Director Forrest duly seconded by Director Littleton and carried unanimously, At- torney Farrell was requested to summarize contents and present to 'the Board as suggested above. ACWA (formerly IDA) The Acting Secretary presented the Association of REQUEST FOR 1973 California Water Agencies, formerly Irrigation MEMBERSHIP DUES Districts Association of California's request for Annual Membership dues - Year 1973 in the amount of $1,254.75. He explained the dues and recom- mended continuing membership in ACWA. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, authoriza- tion was granted to pay the 1973 ACWA Annual dues. CWRA REQUEST FOR The Acting Secretary presented the California Water SUBSCRIPTION RENEWAL Resources Association's request for District's FOR 1973 renewal of subscription for 1973 in the amount of $50.00. He then gave reasons for continuing this subscription. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, authori- zation was granted to pay for renewal of subscription in CWRA for 1973. - 1 - 1/8/73 January 8, 1973 ASSOC.OF SAN BDNO COUNTY The Acting Secretary read letter received from SPECIAL DISTRICTS MTG. Association of the San Bernardino County Special 1/9/73 @ HOLIDAY INN Districts dated December 29, 1972 re meeting to be held January 9, 1973 at the Holiday Inn, San Bdno beginning at 6:30 P.M. A copy of letter had been for~arded to the Board Members wi~h Agenda. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously attendance was authorized at the Association of San Bernardino County Special District's Meeting by any Board Member and Member of Staff designated and attendance was to be paid by District. FOUNDATION FOR CROSS - The Acting-Secretary presented an invoice re- CONNECTION CONTROL - ceived from the University of Southern California ~ MEMBERSHIP DUES - 1973 Foundation for Cross-Connection Control Research dated January 3, 1973 in the amount of $176.36, fee for Sustaining Membership. He pointed out that this Foundation makes valuable information available to District and keeps District current on approved Backflow Devices. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton, authorization was granted to pay the fee of $176.36 for Sustaining Membership in the Foundation for the year 1973. LAFC NOTICE 1256 The Acting Secretary presented briefly information RES, #871 APPRV'G CITY contained~ in LAFC Notice 1256 Resolution ~871 OF S.B. ANNEXATION Approving City of San Bernardino Annexation East E&W/CHIQUITA; N/PUMALO and West of Chiquita; North of Pumalo. A plat outlining the area was displayed. The foregoing was for information only; no action taken. MANAGER'S REPORT UTILITIES TELECOMMUNI- The Acting Secretary presented Utilities Tele- CATIONS COUNCIL REQUEST communications Council's request to share TO SHARE EXPENSE-FISCAL organization expense (per Invoice) in the amount ,~ YEAR 1972 - 1973 of $25.00 stating tkis amount was based on type of equipment. Also, he stated UTC is unique in its representation and is an invaluable asset to District and recommended approval of payment MOTION Upon motion by Director Littleton, duly seconded by Director Forrest, and carried unanimously, authorization was granted to pay District's share of expense for Fiscal Year July 1, 1972 - June 30, 1973 of $25.00. AWWA ORGANIZATIONAL The Acting Secretary presented correspondence (UTILITY) MEMBERSHIP and brochure received January 8, 1973 from AWWA REQUEST FOR YEAR 1973 which advised of an all out drive to secure Water Utility representation in order to multiply their effectiveness. All of the excellent benefits to which subscribers are entitled were enumerated. Acting Secretary Garcia strongly recommended that District subscribe to an Organizational Membership with AWWA. The matter was discussed at length and questions asked re- garding existing Individual Memberships within District. MOTION Upon motion by Director Littleton, duly seconded ~ by Director Forrest and carried unanimously Authorization was granted to pay the subscription fee of $150.00 for an Organization Membership in AWWA for the year 1973. - 2 - 1/8/73 January 8, 1973 ~.~'J REPORT ON MTG WITH Acting Secretary Garcia presented a report on REGIONAL WATER QUALITY meeting of January 5, 1973 at the Riverside CONTROL REPRESENTATIVE Office - Santa Ana Regional Water Quality Control RE: PROPOSED CITY LAND- Board with Staff Representative, Mr. Tom Homan. FILL(5TH ST.& STERLING The meeting was concerning the status of the City AVE.) of San Bernardino's proposed Sanitary Landfill near 5th Street and Sterling Avenue. Mr. Joseph Rowe and Mr. Judd Harmon were also present at the meeting. The report included details of a pro- posed amended request to transfer the existing sanitary landfill within Norton Air Base to 5th Street & Sterling site. Mr. Rowe supplied some further information. Director Littleton made in- quiries from Acting Secty Garcia and Consulting Engineer Rowe as to the possible advantages and disadvantages of the proposal. In any event it was felt the District, at all times, should keep aware of any actions, hearings, etc. in connection with this proposal. Foregoing was for information. No action taken REQUEST FOR AUTHORIZA- The Acting Secretary presented a letter from Legal TION FOR LEGAL COUNSEL Counsel dated December 28, 1972 directed to the TO ATTEND LAFC HEARING County Counsel which contained information regard- 1/24/73 RE ANNEXATION ing LAFC ~t253 FGK Enterprises area (Church and FGK ENTERPRISES AREA- Pacific Streets) Annexation; specifically the FISCALINI MOBILE HOME "condition regarding annexation to the City of PARK San Bernardino as a condition to annexation to the District". Attorney Farrell gave an explanation of the letter. Director Wall asked if copies of the referenced letter could be made available to the Board Members and copies were made and distributed. MOTION A motion was made by Director Littleton, duly seconded by Director Wall and carried unanimously authorizing Attorney Farrell to attend the LAFC Hearing on January 24, 1973 as a representative of the District and make a report to the Board. REPORT OF WAYS & MEANS Director Wall, Chairman of the Ways and Means Com- COMMITTEE MEETING OF mittee, reported on meeting of January 4, 1973. JANUARY 4, 1973 RE The following recommendation was made by the ANNEXATION POLICIES Committee:-- 1. Whenever District receives Notice from LAFC in connection with an Annexation or Reorganization to the City of San Bernardino, affecting any property owners and residents within District area or areas that will be served by the District in the future, those property owners and residents should be notified by the District Staff in every case of the proposed change and hearing date and the Staff is to report of such notifications at the next regular Board meeting after such notifica- tion to the Board of Directors 2. Also, the Committee recommended that as soon as available, the District Staff obtain Agendas for all meetings of both the City of San Bernardino Council and LAFC; each item on the Agenda to be reviewed by Staff to determine whether or not the District should have a representative present at any LAFC or City of San Bernardino Council meeting 3. Also District hire someone to sit-in on all the LAFC and City Council meetings and/or have a member of the Staff present - 3 - 1/8/73 January 8, 1973 After considerable discussion concerning the recommendations and more in particular with Item 3 as to the alternative of having a Staff member present at all LAFC and City Council meetings or paying someone to sit-in, the following motion was approved. MOTION Upon motion by Director Littleton, duly secnded by Director Forrest and carried unani- mously to adopt the Ways & Means Committee recommendations No. 1 & No. 2, REPORT OF STEERING Director Disch, Chairman of the Steering Committee. COMMITTEE RE LETTER made a report on current situation on the City of FROM DIRECTOR PARKS San Bernardino's request to District for water --- & RECREATION-CITY service for the proposed Park, 80 acres-Patton OF SAN BDNO RE: 80 Land, Arden Ave. and Pacific Ave. and subsequent ACRES PATTON LAND correspondence between the District and Mr. Rene D. Moye, Director of Parks and Recreation. It was the recommendation of the Steering Committee that the District not negotiate regarding this matter with the Parks and Recreation Dept. but negotiate directly with the elected officials of the City and that a letter be prepared by the staff to Mr. Moye explaining the District's position regarding the entire matter. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, the recommendation of the Steering Committee was approved and the Secretary was requested to pre- pare the letter to Mr. Rene D. Moye. NEW BUSINESS REQUEST AUTHORITY FOR Acting Secretary Garcia requested on behalf of ASST.GEN.MGR.TO SERVE himself as Asst. Gen.Mgr.Engr.authorization to ON"CERTIFICATION COM- serve on the "Certification Committee" of the MITTEE"AWWA CALIF.SECT. California Section of AW-WA stating that as an "Individual Member"of AW-WA he had already assis- ted in preparation of Tests for Water Distribu- tion~Operators and felt that in serving on said Committee, it would be a benefit to the District and to him in his work with the District. MOTION Upon motion by Director Wall duly secnded by Director Disch and carried unanimously, authori- zation was granted as requested. BOARD REQUESTS COPY OF Director Forrest commented on the fact that the MINUTES OF MUTUAL WATER Staff Members did, in fact, serve in one capacity CO. MTGS WHICH STAFF or another on several Mutuals in which District ATTEND had interest and/or connections and believed possibly Staff Members could be spending too much District time in that capacity. The Acting Secty stated his estimate of his time spent on Mutuals and Water Companies. Some discussion ensued and the following motion was made MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, hereafter at each and every Mutual Water Company meeting at which the District has representatives attending, the Board of Directors wishes copies of the minute~ of the Mutual Water Company meeting submitted to them at the next regular Board meeting of the District following the Mutual Company meeting. REQ.AUTHORIZATION FOR ASST.GEN.MGR.TO ATTEND Acting Secretary Garcia requested authorization AWWA CHLORINATION WORK- to attend AWWA 2-day Workshop on Chlorination on SHOP April 24 - 25, 1973 in Anaheim. Fee - $50.00 - 4 - 1/8/73 January 8, 1973 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, authoriza- tion was granted for the Asst. Gen.Mgr. Engineer to attend the Chlorination Workshop at District expense. AUDITOR-TREASURER The Auditor gave each Director a copy of the FINANCIAL REPORT Water and Sewer Division Financial Report for WATER & SEWER DIV. November, 1972. He answered questions by the NOVEMBER, 1972 Board Members. EXECUTIVE MEETING At 9:35 P.M. President Stallwood called for an CALLED BY PRESIDENT executive meeting, whereby all Board Members ad- RE COST OF LIVING journed to the General Manager's office todiscuss AND SALARY ADJUSTMT. Agenda Item 3 B "Reports of Personnel Committee" regarding "Cost of Living and Salary Adjustments". At 9:50 P.M. the Board Members reentered the meeting with the following recommendation in motion form as follows:-- MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously that the matter of "Cost of Living and Salary Adjustments" be tabled for the time being and that a comprehen- sive review of all job classifications be made by the Staff for presentation to the Board. STAFF VACATIONS Director Forrest brought up the matter of advice to the Board of Directors by Administrative Staff members who were leaving on vacations of one week or more. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously that all Administrative Staff Members who planned to leave on vacations of ()ne week or more should prior to that date notify the Board of Directors. DISTRICT BROCHURE Director Forrest stated that the East San Bernar- dino County Water District should have a new brochure to circulate within District and other interested areas to improve the current District image to customers. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, that the Brochure Committee become active in the compilation of a new Brochure in order that it could be circu- lated no later than August 15, 1973. ADJOURNMENT There being no further business to come before the General Meeting, adjournment was declared at 10:00 P.M. David V. Garcia, Acting SecretaI Board of Directors Approved - 5 - 1/8/73