HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 04/11/2012 East Valley
tooWater District
3694 HIGHLAND AVE., SUITE 930, HIGHLAND, CA
BOARD MEETING April 11, 2012 5:30 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not
requiring departmental investigation, will be considered by the Board of Directors".
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CAL.L TO ORDER
PLIsDGE OF ALLEGIANCE
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PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors
regarding any items within the subject matter jurisdiction of the East Valley Water District. The
Board of' Directors may BRIEFLY respond to statements made or questions posed. Comments are
limited to three minutes per speaker.
AGENDA - This agenda contains a brief general description of each item to be considered. Except
as otherwise provided by law, no action shall be taken on any item not appearing on the following
agenda unless the Board of Directors makes a determination that an emergency exists or that a need
to take immediate action on the item came to the attention of the District subsequent to the posting
of the agenda.
I. Approval of Agenda
2. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by
the Board of Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless members of
the board, the administrative staff, or the public request specific items to be discussed and/or
removed from the Consent Calendar.
a. Approval of the board meeting minutes for March 28, 2012
b. Directors' fees and expenses for March 2012
c. Accounts Payable Disbursements: Accounts Payable Checks 232020 through 232244
which were distributed during the period of March 15, 2012 through April 4, 2012 in
the arnount of$1,125,915.21. Payroll and benefit contributions for the period ended
April 4, 2012 and included checks and direct deposits, in the amount of$457,258.21.
Total Disbursements for the period $1,583,173.42.
1
OLD BUSINESS
3. Discussion and approval of the District's 2012 Strategic Initiatives
4. Discussion and approval of the General Manager's 2012 Goals and Objectives
NEW BUSINESS
5. Cast vote for candidate as the Regular Special District Member of the Local Agency
Formation Commission
REPORTS
6. General Manager/ Staff Reports
7. Consultant Reports
8. Legal Counsel Report
9. Oral comments from Board of Directors
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland,
during normal business hours. Also, such documents are available on the District's website at
www.eastvallev.org subject to staff's ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at
least 72 hours prior to said meeting.
2
Sn1-ct to approval:
EAST VALLEY WATER DISTRICT March 28, 2012
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Charles Roberts led
the ilaa salute.
PRESENT: Directors: Coleman, Le Vesque, Sturgeon, Wilson
ABSENT: Director: Morales
STAFF. John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins Chief Financial Officer; Rick Becerra, Field
Supervisor; Gerald Sievers, Field Superintendent; Cecelia Contreras,
Executive Assistant; Justine Ilendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUES'C (S): Members of the public
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Wilson-Sturgeon) that the March 28, 2012 agenda be approved as
submitted.
APPROVAL OF BOARD MEETING MINUTES FOR MARCH 14, 2012
Ivl/S (Wilson-Sturgeon) that the March 14, 2012 board meeting minutes be approved
as submitted.
Ms. Hendricksen stated that the minutes need to reflect that Mr. Hough not Mr. Huffstutler
was in ..attendance at the March 14, 2012 Board meeting_
Board member's Wilson and Sturgeon amended their motions.
M/S/C (Wilson-Sturgeon) that the March 14, 2012 board meeting minutes be
approved with noted correction.
(Minutes03/14/12)jph 1
DISBURSEMENTS
M/S/C (Wilson-Sturgeon) that General Fund Disbursements #231611 through
#231831 which were distributed during the period of March 1 , 2012 through March 14, 2012,
in the amount of$1,156,261.66 and Payroll Fund Disbursements for the period ended March
14, 2012 and included checks and direct deposits, in the amount of $213,461.99, totaling
$1,369,723.65 be approved.
RESOLUTION 2012.05 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF RICHARD
BECERRA'S TWENTY-FIVE YEARS OF SERVICE
M/S/C (Wilson-Coleman) that Resolution 2012.05 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE SAN BERNARDINO
VALLEY WATER CONSERVATION DISTRICT'S PROPOSED RATE INCREASE
The General Manager noted a correction to the staff report regarding the increased assessment
cost.
The General Manager/CEO introduced Mr. Daniel Cozad, General Manager of the San
Bernardino Valley Water Conservation District, and thanked him for attending the Board
meeting.
Mr. Cozad reviewed the Engineering Investigation of the Bunker Hill Basin with the Board of
Directors and the reasons for the proposed rate increase.
M/S/C (Wilson-Sturgeon) that East Valley Water District support the San Bernardino
Valley Water Conservation District's proposed rate increase.
DISCUSSION AND POSSIBLE ACTION REGARDING ROBERT REEWS
LEGISLATIVE UPDATE, REPORT AND RECOMMENDATIONS REGARDING
THE DISTRICT'S LEGISLATIVE POSITIONS
Mr. Reeb reviewed the District's current and recommended legislative positions with the
Board. Mr. Reeb provided general comments regarding the current legislative session,
election year changes, redistricting and the water bond which will be on this year's ballot.
M/S/C (Wilson-Coleman) that the Board approve the recommended positions
submitted by Mr. Robert Reeb (Reeb Governmental Relations, LLC.)
REVIEW, UPDATE AND PRESENTATION REGARDING THE RALPH M. BROWN
ACT BY THE DISTRICT'S LEGAL COUNSEL
Mr. Kennedy reviewed the Ralph M. Brown Act with the Board; including but not limited to:
• What is the main goal of the Brown Act
• Who the Brown Act applies to and why
(Minutes 03/14/12)jph 2
• What constitutes a meeting
• Rules for meetings
• Notice, agenda, and public comment requirements
• Closed Sessions
• Liability for violations of the Brown Act
Information only.
DISCUSSION REGARDING THE ROLES AND RESPONSIBILITIES OF THE
BOARD OF DIRECTORS, GENERAL MANAGER/CEO AND STAFF
Mr. Kennedy reviewed the statutory roles and responsibilities of the Board of Directors,
General Manager/CFO and staff under the California State Water Code Section 30.000.
hnformation only.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2012
COMMITTEE STRUCTURE AND ASSIGNMENTS
The Chairman of the Board reviewed the committee structure with the Board, and
recommended that the Personnel Committee be dissolved at this time.
M/S/C (Wilson-Coleman) that the Personnel Committee be dissolved effective March
28, 2012.
GENERAL MANAGER/STAFF REPORTS
The General Manager provided an update to the Board on the following:
• Eastwood Farms Project
• City of Highland's Harvest Festival /Baking Contest
• SCE Rebate Program
Information only.
LEGAL, COUNSEL, REPORT
No reports at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Board member Coleman would like to know if all of the District's pumps were checked for
efficiency or j ust the three indicated in the staff memorandum.
Board member Sturgeon stated that East Valley Water District was mentioned many times at
the City of Highland's recent blood drive regarding the taste testing contest that District
employees participated in.
(Minutes 03/Id/12)jph 3
ADJOURN
The meeting was adjourned at 5:40 p.m.
Matt LeVesque, President
John J. Mura, Secretary
(minutes 03/14/12)iph 4
BOARD AGENDA STAFF REPORT
Meeting Date: April 11, 2012
East Valley
Water District Public Hearing: ❑
— Discussion Item: ❑
Consent Item:
April 5, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: BOARD COMPENSATION/BOARD MEMBER FEES AND EXPENSES FOR
MARCH 2012
RECOMMENDATION:
Approve the Governing Board members' fees and expenses for March 2012.
BACKGROUND/ANALYSIS:
The Board has instructed staff to list all director fees and expenses as a separate agenda item to
show full fiscal transparency. Only after Board review and approval, the expenses will be paid.
REVIEW BY OTHERS:
The Director fees and expense report have been reviewed by the Administrative Manager.
FISCAL IMPACT:
The fiscal impact associated with this agenda item is $8,745.68, which is included in the current
fiscal budget.
Respecttidly submitted Rec mended by:
John N/.Iura Brian W. To pkins,
General Manager/CEO Chief Financial Officer
Attachments:
Monthly summary report
February fees and expenses reports
Page 1 1
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EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Ben Coleman MONTH Mar 2012
Board Meetings 14, 28
Cor ferences and Other Meetings
DATE ORGANIZATION PURPOSE
1-M.ar EVWD Strategic Planning meeting
5-hiar SBVMWD BTAC meeting
7'-Mar EVWD Meeting with Dr. Mathis
B-M:3r SBVMWD Board meeting
12-Har EVWD Personnel Committee Meeting
19-f Aar ASBCSD Meeting and Dinner"Going Green Without going in th the Red"
20-friar SBVMWD Board Meeting
L-Har WMWD Board meeting
24-Har EVWD Meeting with Dr Mathis
294,lar SBVMWD Board meeting
31-Mar EVWD Highland Harvest Festival
TOTAL#OF MEETINGS 10@ $175..00 each $ '1,750.00
Travel Expenses: (Details on Back)_ $ 59.88
Total Director's Meetings& Expenses$ 1,809.88
Direcor's Signature , S"� � Less Any Advance Payments$
Date of
8na d Approval TOTAL DUE DIRECTOR$ 1,809.88
AJr inistrative
Manager _
Miscellaneous
N Dtes
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
19-Mar ASBCSD Training and dinner 54.8 $
21-Mar WMWD Board meeting 53.1 $
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES 107.9 $ 59.88
Meals: (Detailed receipts attached`)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached`)
DATE FUNCTION/NATURE OF EXPENSE AMOUNT
$
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 59.88
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Morales. MONTH Mar 2012
Brrard Meetings: __14_
.,cnferences and Other Meetings
GATE ORGANIZATION PURPOSE
11 EVWD Strategic Planning Special Board Meeting
5 EVWD Meet w/Mura/Reeb/LeVesque EVWD Legislative Review
7 ACWA" State Legislative Symposium_/ Meet w/District Delegates and staff_
8 EVWD Strategic;Planning — Mathis
9 EVVVD Meet w/Mura Agenda,Setting/Review
23 ACVVA State Legislative Committee (bill review)
Im _ Northfork- Governing Document Ad Hoc Committee
TOTAL # OF MEETINGS_8_ @ $150.00 each $1200.00
Trrivel Expenses: (Details on Back) $
Total Director's Expenses $68.19
Total Director's Meetings & Expenses $1268.19
D= ector's Signature Less any Advance Payments $
D<te of Board Approval _ _ TOTAL DUE DIRECTOR $1268.19
SW D[xp MAR 2012.aoc
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached")
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached')
DATE FUNCTION ATTENDED MILES PARKING FEES
03/7-8 ACWA Symposium $36.00
TOTAL FEES $
TOTAL MILES 58 x $.555 per mile $32.19
Meals: (Detailed receipts attached")
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached")
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
" ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $68.19
(Enter this total on the front of form)
EMD Exv MAR 2012.doo
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Matt Le Vesque MONTH March , 2011
B-e d Meetings 14-Mar, 28-Mar
Corr'erences and Other Meetings
DATE ORGANIZATION PURPOSE
1.m r EVWD Strategic Planning Special Board Meeting
7.M; ACWA IE Water Agencies Legislative Reception
8-41r.r ACWA Legislative Meetings
9-Mar EVWD Meeting w/B. Mathis re Strategic Intiatives/GM Goals
-12-N al EVWD Personel Committee (no involvement)
1 Par Vistage Execution in Change-Webinar
1°I-Mar Vistage All-Cities Meeting
1E_Mar ASBCSD Monthly Meeting
20-1%1ar Highland Chanber City Planning Update
21-Mar EVWD Meeting w/employee group/GM
22-NI ar EVWD Meeting w. staff/CSDA guide/conference call with S. Kennedy
24-M ar EVWD Meeting w/ B. Mathis
TOTAL#OF MEETINGS 10@ $150.00 each $ 1,500.00
Travel Expenses (Details on Back) $ 45.95
Total Director's Meetings & Expenses $ 1,545.95
Direcor's Signature Less Any Advance Payments $
Date )f
Boar Approval TOTAL DUE DIRECTOR$ 1,545.95
Ad-w istrative
Mana,3er
Miscellaneous
Note-,
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Matt Le Vesque MONTH Mar 12011
Board Meetings
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
27-Mar Highland Library EVWD Hosting Special Districts
27-Mar Inland Action Meeting
TOTAL#OF MEETINGS—@ $150.00 each $
Travel Expenses: (Details on Back) $
Total Director's Meetings & Expenses $
Director's Signature Less Any Advance Payments $
Date of
Board Approval TOTAL DUE DIRECTOR$
Administrative
Manager
Miscellaneous
Notes
TRAVEL EXPENSES
l_odaings (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
$
TOTAL LODGING $
Pe,;onal Auto- receipts attached")
- PARKING
DATE FUNCTION ATTENDED MILES FEES
Mar ACWA $ 36.00
$
$
TOTAL FEES $ 36.00
CU--RRENT RATE: $0.555 TOTAL MILES $
6teri'.s- (Detailed receipts attached")
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Qth.=e (Detailed receipts attached')
DA -E FUNCTION /NATURE OF EXPENSE AMOUNT
r-Nlar ACWA $ 9.95
TOTAL OTHER $ 9.95
" ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 45.95
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR WILSON MONTH March , 2012
Board Meetings 3/1,3/14;3/28 _
Conferences and Other Meetinqs
DATE ORGANIZATION PURPOSE
2-bear EVWD Mtq w/GenMgr
6-Mar EVWD Mtg w/GenMgr
8-tear EVWD Mtg w/Bill Mathis
9-pNar EVWD Mtg w/GenMgr; sign dots
TOTAL#OF MEETINGS 7 @ $175.00 each $ 1,225.00
Travel Expenses: (Details on Back) $
Total Director's Meetings& Expenses$ 1,225.00
Director's Signature — Less Any Advance Payments$
Da fe of
Ba=rd Approval _ TOTAL DUE DIRECTOR$ 1,225.00
Ac°ninistrative
Manager
M i scel la neous
No-.tes
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Sturgeon MONTH 03 2012
Boa d Meetings 1 & 28
Conlerences and Other Meetings
DA"rE ORGANIZATION PURPOSE
1 WVWD Board Meeting
6 ACWA Reception
7 ACWA Legislative Conference
8 EVWD Meet with Dr. Mathis
12 EVWD Personnel Committee Meeting
13 - 16 WEE Lower Colorado River Tour
21 EVWD Meet with CEO
27 Inland Action Reception
27 Highland C of C Luncheon
28 IEEAC Seminar
31 Highland C of C Highland Harvest Festival
TOTAL#OF MEETINGS 10 @ $175.00 each $ 1 , 750 . 00
Travel Expenses: (Details on Back)_ $ 1 ,146 . 66
Total Director's Meetings & Expenses $ 2 , 8 9 6 . 6 6
Dire_[or's Signature l Less Any Advance Payments$
Date of
Boar IApproval April 1 . , 2012 TOTAL DUE DIRECTOR$ 2 ,896 . 66
Ada i ni strative
Mamiger
Mlsci laneous
Note,
TRAVELEXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
03/13 Water Education Foundation $ 110 . 88
$
TOTAL LODGING $ 110 . 88
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES $
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached*)
DATE FUNCTION/ NATURE OF EXPENSE AMOUNT
07/22/11 Highland Community News Subscription 20 . 00
03/28 Robert Reeb' s Meal $ 15 . 00
03/13 Water Education Foundation Tour Supplies 162 . 53
04/11 Water Education Foundation Central Valley Tour Fee $ 695 . 00
04/11 Water Education Foundation Tour Supplies 54 . 89
03/13 Water Education Foundation Tour Supplies $ 48 . 36
03/28 IEEAC 40 . 00
TOTAL OTHER $1 , 035 . 78
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $1 , 146 " 66
BOARD AGENDA STAFF REPORT
Meeting Date: April 11,2012
East Valley
Water District Public Hearing: O
Discussion Item. O
Consent Item:
April 5, 2012
TO: GOVERNING BOARD MEMBERS
FROM: CHIEF FINANCIAL OFFICER
SUBJECT: DISBURSEMENTS
RECOMMENDATION:
Approve the attached list of accounts payable checks and payroll issued
BACKGROUND/ANALYSIS:
Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are
submitted to the board of directors for review and approval with each board packet. The
attached check register, and the total for payroll cited below, were disbursed during the period
March 15, 2012 through April 4, 2012.
Accounts payable checks for the period included check numbers 232020 through 232244 for a
total of$1,125,915.21.
The source of funds for this amount is as follows:
Unrestricted Funds $ 944,263.34
Bond Financing $ 173,863.77
State Financing $ 7,788.10
Payroll and benefit contributions paid for this period totaled $457,258.21.
Total disbursed during the period March 15 to April 4, 2012 is $1,583,173.42.
REVIEW BY OTHERS:
This agenda item has been reviewed by the Chief Financial Officer and the Accounting
Supervisor.
Page I a
SR#0081
AGENDA DATE: APRIL 11, 2012
SUBJECT: DISBURSEMENTS
FISCAL IMPACT:
$1,583,173.42 (budgeted expenditures)
Respectfully submitted: Recommended by:
A
John Mura, deneral anager/CEO Brian W. Tomp ms, Chief Financial Officer
ATTACHMENTS
List of Accounts Payable checks
Page 12
SR#0081
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BOARD AGENDA STAFF REPORT
Meeting Date: April 11, 2012
�EastValley
_ Water District public Hearing: o
Discussion Item:
Consent Item: O
.April 6. 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: 2012 EVWD STRATEGIC INITIATIVES / GENERAL MANAGER GOALS
RECOMMENDATION:
Approve the 2012 EVWD Strategic Initiatives and General Manager Goals
BACKGROUND/ANALYSIS:
During the past several months, EVWD staff and Board of Directors have been working
diligently to establish strategic objectives. This effort has included holding workshops,
conducting meetings and the assistance of several consultants'.
A Strategic Planning Workshop was conducted on April 9, 2012 to review a draft document
which identifies the specific Strategic. Initiatives and General Manager Goals attached to this
staff report.
'The purpose of this effort is to enable the Board of Directors to clearly identify expectations for
EVWD staff and management. If approved, efforts will be focused on planning, budgeting and
achieving these initiatives in a timely manner for the benefit of our constituents.
FISCAL IMPACT`.
The fiscal impact associated with this 'item will be determined in the budget process.
Respectfully submitted
John Mura, Gen, ral Manager/CEO
ATTACHMENTS
2012 EVWD Strategic Initiatives
2012 EVWD General Manager Goals
Page 1
SR#0083
East Valley
Water District
EAST VALLEY WATER DISTRICT: STRATEGIC
INITIATIVES
I. Provide Safe and Reliable Water Supply
A. Meet Federal and State regulatory requirements
1. Department of Public Health annual report
B. Identify unit cost for each source of delivery
1. Groundwater
2. Treatment Plant
C. Address Current constraints to system flexibility
1. Storage
2. Interconnects
3. Analyzers
D. Develop cost effective Water Supply Mix
E. Develop CIP program
II. Create a Physical Environment Conducive to More Efficient and Effective Public
Service
A. Identify stakeholders and beneficiaries
B. Conduct functional needs assessment
C. Board adopts project concept
D. Provide property options for board review
1. Location
2. Scope
3. Funding model
E. Approve headquarters project
F. Select architect/design firm
G. Approve final plans and construction contract
H. Commence construction
I. Consolidation/relocation logistics
Fast Valley Water District
Strategic Initiatives
III. District Resource Enhancement Efforts
A. Human Resources
1. Attract and retain quality employees
2. Maintain appropriate staffing levels
3. Increase employee involvement
4. Establish accountability
5. Provide proactive staff development
B. Physical Resources
1. Sewer master plan
2. Automated meter reading
3. System redundancy (emergency prep)
4. System maintenance and modernization
IV. District Brand Development & Community Involvement
A. Local Opportunities
1. Community outreach/training/education
2. IT capabilities/web presence enhancement
3. Conservation program
4. Emergency planning, prep and response
5. Customer service improvement initiatives
B. Regional Opportunities
1. Regional water partners
2. Basin stakeholders
3. Service groups
4. State and federal organizations
5. Nonprofit associations
6. Emergency prep/mutual aid
East Valley Water District 2
Strategic Initiatives
oEastValley
Water District
John Mura's Goals 2012
1. Building Staff Capacity (III, IV)
2. Establish Staff Development Program (III)
3. Establish and Present an I.T. (interim) Plan (IV)
4. Establish Legislative Duties and Public Affairs Role (PIO/Conservation) (IV)
5. Outline Priorities and assign grant writing and applications (Il, IV)
6. Plan and Execute development of Web Page (user friendly) and GIS plan (IV)
7. Update Emergency Response capacity (IV)
8. Improve EVWD Culture and professionalism (III)
9. Maintain an effective system for Communication with the Board and Staff (III)
7.0. Provide a balanced budget that contains the Board Initiatives and General
Manager's 10 Goals with costs and timelines (All)
These strategies should be both long and short term objectives, timelines and
measurable benchmarks.
East Valley Water District 1
Strategic Initiative s `
BOARD AGENDA STAFF REPORT
Meeting Date: April 11,2012
East Valley
Water District Public Hearing:
Discussion Item:
Consent Item: 0
April 4, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: OFFICIAL ELECTION BALLOT FOR REGULAR LOCAL AGENCY
FORMATION COMMISSION (LAFCO) MEMBER
RECOMMENDATION:
Vote for one candidate to serve as Regular Special District Member of the Local Agency
Formation Commission.
BACKGROUND/ANALYSIS:
LAFCO is a regulatory agency established by State law to review proposals for boundary
changes for local governments, to establish "spheres of influence" for cities and special districts
within San Bernardino County, to conduct "service reviews" to promote the efficiency and
effectiveness of service delivery, to review contracts/agreements for service deliver outside
agency boundaries, and to review the formation of new special districts or the creation of cities.
As a special district, East Valley Water District is entitled to vote for one candidate to serve as a
Regular L.AFCO Member. The signed original ballot must be received by LAFCO by April 20,
2012.
Candidate statements and qualifications are enclosed for your review.
REVIEW BY OTHERS:
This agenda item has been reviewed by the administrative staff.
Page d SR 90083
AGENDA DATE: APRIL 11, 2012
SUBJECT: OFFICIAL ELECTION BALLOT FOR REGULAR LOCAL AGENCY FORMATION
COMMISSION (LAFCO) MEMBER
FISCAL IMPACT:
No fiscal impact is associated with this agenda item.
Respectfu ly submitted Recommended by:
John Mura u e Hendricksen
General Manager/CEO Administrative Manager
ATTACHMENTS:
Official LAFCO ballot
Candidate letters/statements
Page 12
SR#0083
LOCAL AGENCY FORMATION COMMISSION
-- 215 North"D"Street,Suite 204 • San Bernardino, CA 92415-0490
(909)383-9900 • Fax(909)383-9901
Fill ,-
1--mail: lafco@lafcosbcounty.gov • wwwsbclafco.org
•�.-�y�, Established by the State of Californiato servethe Citizens,Cities,Special Districts and the County ofsan Bernardino
7
March 20, 2012
C OMMISSIONERS
TO: Presidents of the Boards of Directors of the
"Me,
Member Independent Special Districts in San Bernardino
C LASER COLEMAN County
{.ty Member
<r,A3ERLYCOx SUBJECT: Special Districts Selection Election for the
Siteciailstnct
Regular LAFCO Member
I VtES\'.CNRATP.LD, Vice Chair
Special District
'..\RRY M,CALLON By distribution of this letter, the official voting process for the Regular
tyMe'nber Special District Member of the Local Agency Formation Commission
ADMIT2ELEEET, chair shall commence. Attached is the ballot for the selection of this
r card of Supervisors
position. Pursuant to the provisions of Government Code Section
I NICE RUTHEREORO
E.)ard of Supervisors 56332, the voting period will be for 32 days, commencing as of
today's date and ending on Friday, April 20, 2012. The voting
t..LTERNATES instructions for these selections are as follows:
E JB COLVE.N
I bIscMember 1. Each District may vote for one candidate only. The vote shall
P Ell-DERRY be cast as directed by the Board of Directors of the District
e)ard of Supervisors through consideration at a Board Hearing and a roll call vote.
EJBERTW.SMITH A copy of the information provided by the candidates is
5>ecial District
included for your information.
,iL4NEWILLIAMS
City Member
2. The signed original ballot, with the name of each voting Board
-FAFF Member outlined, must be received in the LAFCO Office by
E.ATHLEEN ROLEINGS-McoONALD 5:00 p.m. on April 20, 2012. If a faxed copy of the ballot is
I Kecutive Officer provided by the April 20 deadline, the original signed copy
I'MLEL MARTINEZ must be received by 5:00 p.m. on April 27, or the ballot will be
a ssistanf.Executive Office) -
declared invalid.
IT CHALL TUERPE
'.ioject Manager
3. Twenty-six (26) ballots are required to be received for
Ierkto the Commission selection of the Special District position. In the event of a tie-
NGELA M.SCHELL vote, or if no candidate receives the required 26 votes, a run-
'.,putt'Clerk to the Commission
off election will be held between the top two candidates. This
I'BECCA LOWERY
Ieri Clerk to the Commission will again involve a minimum 30 day voting period.
.EGAL COUNSEL
'.:LARK H.AESOP
Special Districts Selection Committee
Nomination Letter
March 20, 2012
The completed ballot is to be mailed to:
Kathleen Rollings-McDonald, Executive Officer
Local Agency Formation Commission
215 N. D Street, Suite 204
San Bernardino, CA 92415
If you are faxing a copy of the ballot, the LAFCO fax number is (909) 383-9901. As
outlined in Item #2 above, if the ballot is faxed to the LAFCO office, the original signed
copy of the ballot will need to be mailed to the above address and received by 5:00 p.m.
on April 27, 2012 to be considered in the election.
Please let me know if you have any questions concerning this selection process. You
may contact me at the address listed above, by e-mail at lafco @lafco.sbcounty.gov, or
by phone at (909) 383-9900.
Sincerely,
KAYHLEEN ROLLINGS-McDONALD
Executive Officer
KRM/rcl
Enclosures
2
BALLOT
REGULAR SPECIAL DISTRICT MEMBER
OF THE LOCAL AGENCY FORMATION COMMISSION
The _
(Name of District)
hereby votes for the marked candidate as indicated below:
REGULAR MEMBER OF LAFCO:
_ KIMBERLY COX (Member of the Board of Directors of
Mojave Water Agency)
_ RALPH WAGNER (Member of the Board of Directors of
Lake Arrowhead Community Services District)
TERRY BURKHART (Member of the Board of Directors of
Bighorn-Desert View Water Agency)
REBEKAH SWANSON (Member of the Board of Directors of
Hesperia Recreation and Park District)
STEVEN FARRELL (Member of the Board of Directors of
Crestline Village Water District)
1 do hereby certify that at its regularly-
scheduled meeting of the Board of Directors voted to elect
the above-marked candidate as the Regular Special District Member of the Local Agency
Formation Commission of San Bernardino County, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
District President/Authorized Board Member
Dated:
WANOftAMP 13846 Conference Center Di ivy E !apple l'alln. CsiiFornia 92.07
wasomftw Phone (760) 946-7000 m Fay; (760) ' :0-2643 V, M0Jave�� ... !.ors
Mojave
Water
Agency
March 19, 2012
Ms Kathleen Rolling-McDonald
Executive Officer
Local Agency Formation Commission
215 North "D" Street, Suite 204
San Bernardino, CA 92415-0490
Dear Ms. Rollings-McDonald:
It is my desire to seek reappointment to serve as a Regular Special Districts' member
on the Local Agency Formation Commission. My experience in serving on the
Commission for the past 8 years, has provided me with a good understanding of the
needs of special districts within San Bernardino County. I have been a board member
on the Mojave Water Agency for the past 9 years and currently serve as the Vice-
President.
In this politically challenging era, knowledge and experience are essential qualities of a
LAFCO commissioner. Eight years of experience on LAFCO has provided me with
knowledge of complex issue involving special districts throughout the County. My
involvement with the Association of San Bernardino County Special Districts as a Board
member has given me a regular opportunity to interact with elected officials.
I have a Master's degree in Public Administration and a Bachelor of Science in
Business Management. I possess the desire, education and experience to represent all
Special Districts on the Local Agency Formation Commission. I can be reached at 760-
954-4955 if there are any questions regarding my continued interest in this position.
I would be honored to continue serving as the Regular Special Districts' Member
and respectfully ask for the support from my colleagues to make this a reality.
Kind Regards,
Kimberl ox
Vice-Pr Ident
Mojave Water Agency
BACKGROUND STATEMENT OF NOMINEE RALPH WAGNER
At the age of 82, I am a retired civil engineer, having practiced in the private
sector for 54 years, the last 32 of which have been in the San Bernardino mountain and
desert areas in the specialized field of water resources.
In 1975, I was one of the founders of a community corporation that purchased
Lake Arrowhead from a development company. That community corporation
(Arrowhead Lake Association) continues to operate sustainably. I served as its first
president, on its .Board off and on for many years, and as a consulting engineer. In 1978,
I was a founder of Lake Arrowhead Community Services district (LACSD) for the
purpose of acquiring the local, privately owned water company, and served as the first
president of LACSD. I n 1983, I led the effort to expand LACSD, in order to take over
the Board of Supervisor's governed, local sanitation district. Thirty years later, I am
again serving as president of LACSD. My belief has always been to foster and support
collaborative and economically sustainable government at a level closest to the people
being served.
(MRS.) TERRY BURKHART - Resume' February 29, 2012
Terry Burkhart
Retired: Insurance Agency employment, 1966 —2000
Various positions from file clerk to commercial dept. manager
Teacher for Insurance Education Institute, 12 years
Insurance Brokers license, 1970 to retirement
Director, Bighorn-Desert View Water Agency, 2007 to present, Board President
2010, 2011
Director, Special Districts Risk Management Authority, term 1/1/12 — 1/1/16
Board of Directors, Johnson Valley Improvement Association, 2000 — 2009
Officer and Director, Officer, North Orange County Business & Professional
Women, 1992 — 2000; Officer BPW Region 9, 1997
Co-owner: Lan Tek - Data Center Solutions
San Bernardino County resident, Johnson Valley, 2000 to present; part time 1991 —
2000
Southern California resident 1946 to present
CrvAtlrw ALaW PO Box 3347,777 Cottonwood Drive, Crestline, CA 92325-3347
Telephone: (909) 338-1727<o> FAX: (909) 338-4080
WATfA DL TRICT March 9, 2012
Special District i lembers,
I ask for vour vote and for your support for a well-balanced Local Agency Formation Commission, with
rcprescntatices that reflect the diversity of its constituents, especially its special district members.
I know you are aware of LAFCO's excellent policy to strive for a regional balance on the Commission
between the desert, valley and mountain areas. Unfortunately, that balance has not always been achieved.
As a mountain resident who has followed County planning issues for over 10 years now, I am keenly
aware that the realities of our local conditions are not always appreciated by those who work and plan
elsewhere in our County.
Just as important to me as regional diversity, I believe diversity of"scale" on the Commission should also
be a priority, especially for the Special District representatives. The interests and challenges of smaller
districts Lille Crestline Village Water are not always shared by those who deal with larger budgets and larger
functions and services.
Size is especially important today, with current state policies strongly encouraging service district
consolidations. 1 believe it will be increasingly important to have voting Commission representatives that
appreciate the differences between the needs and perspectives of varying sized districts as well as varying
regional districts.
I do believe ever, district is different. And every situation is different. I am from the mountains yes, but I
appreciate that mountain experiences may not translate directly to another situation. Therefore, any item
that comes before the I AFCO Commission, needs to be evaluated independently and carefully, and not
just from the perspective of what's the most "efficient" solution.
For the last 10 years I have used the analytical skills I learned from a 25-year career in IT management and
consulting to extensively participate as a private citizen in many of our area's local government processes
(including Lt1FCC) actions and the County's 2007 General Plan Update). I regularly attend the board
meetings of multiple agencies. These experiences have given me a valuable education in Special District
a lid service issues. As President of out water district now, and as a strong advocate for more participation
in our government, I am ready to directly contribute to County planning as a member of LAFCO.
If elected, 1 will serve the best interests of the entire County and its residents. I will strive to express and
consider the special concerns and perspectives of not just the Mountain region where I reside, but also the
importance of our smaller districts as well.
I strive for excellence and will always act and represent Special Districts fairly, thoughtfully and capably.
Sincerely,
_ . cam , .�
Steven FarreLl
President
Cresdine Village Water District