Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet - EVWD Board of Directors - 05/09/2012
East Valley Water District 3694 HIGHLAND AVE., SUITE #30, HIGHLAND, CA BOARD MEETING May 9, 2012 5:30 P.M. AGENDA - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CALL TO ORDER PLEDGE OF ALLEGIANCE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors regarding any items within the subject matter jurisdiction of the East Valley Water District. The Board of Directors may BRIEFLY respond to statements made or questions posed. Comments are limited to three minutes per speaker. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda 2. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. Approval of the board meeting minutes for April 25, 2012 b. Resolution 2012.07 — A Resolution approving membership in the ACWA Joint Powers Insurance Authority, consenting to join the health benefits program of the ACWA Joint Powers Insurance Authority, ratifying the action of the ACWA Health Benefits Authority Board of Directors to terminate the Health Benefits authority Joint Powers Agreement, and authorizing and directing the East Valley Water District to execute all necessary documents C. Approval of vehicles and equipment to be sold at Public Auction d. Directors' fees and expenses for March and April 2012 1 e. Accounts Payable Disbursements: Accounts Payable Checks 232409 through ### which were distributed during the period of April 5, 2012 through April 18, 2012 in the amount of $791,381.78. Payroll and benefit contributions for the period ended April 18, 2012 and included checks and direct deposits, in the amount of $243,833.10. Total Disbursements for the period $1,035,214.88. OLD BUSINESS 3. Discussion and possible action regarding the District's Strategic Staffing Plan REPORTS 4. General Manager/ Staff Reports 5. Legal Counsel Report 6. Oral comments from Board of Directors CLOSED SESSION 7. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: 0297-061-22, 0297-061-23 San Bernardino County, State of California Party with whom District will negotiate: City of Highland Party who will be negotiating on behalf of the District: General Manager/CEO Under Negotiation: Price and Terms of Payment 8. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: General Manager/CEO Employee Organization: S.B.P.E.A Unrepresented Employees: Assistant General Manager, Chief Financial Officer, Administrative Manager, HR/Risk and Safety Manager, Public Affairs/Water Conservation Officer, Water Production Superintendent, Water Service Superintendent, Engineering Manager, Management Analyst, Accounting Supervisor, Customer Service Supervisor, Field/Production Supervisors (3), Executive Assistants (3) ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN 2 PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland, during normal business hours. Also, such documents are available on the District's website at www.eastvalle,�org subject to staff's ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at least 72 hours prior to said meeting. 3 Subject to ap roval EAST VALLEY WATER DISTRICT APRIL 25, 2012 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Cates led the flag salute. PRESENT: Directors: Coleman, LeVesque, Sturgeon, Wilson ABSENT: Directors: Morales STAFF: John Mura, General Manager/CEO; John Vega, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Kathleen Burke, Accounting Specialist II; Carol Cales, Customer Operations Supervisor; Allen Williams, Production Supervisor; Gary Young, Water Quality Supervisor; John Drury, Lead Water Treatment Plant Operator; Mike Henderson, Production Superintendent; Gerald Sievers, Field Services Superintendent, Cecilia Contreras, Executive Assistant; Eileen Bateman, Executive Assistant; Kerrie Bryan, Human Resources/Safety Risk Manager; Becky Kasten, Accounting Supervisor; Eliseo Ochoa, Engineering Manager; Ed King, Lead Production Operator; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Members of the public APPROVAL OF AGENDA M/S/C (Wilson-Sturgeon) that the April 25, 2012 agenda be approved as submitted. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m. Mr. Malmberg stated that he is pleased to see so many District employees attending the meeting. Minutes: 04/251'12 jph There being no further written or verbal comments, the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR APRIL 11, 2012 M/S/C (Wilson-Coleman) that the board meeting minutes for April 11, 2012 be approved as submitted. ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR FEBRUARY 2012 M/S/C (Wilson-Coleman) that the Financial Statement for February 2012 be accepted. ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2012 M/S/C (Wilson-Coleman) that the Investment Report for the quarter ended March 31, 2012 be accepted. DIRECTORS' FEES AND EXPENSES FOR MARCH 2012 M/S/C (Wilson-Coleman) that the Directors' fees and expenses for March 2012 be approved. DISBURSEMENTS M/S/C (Wilson-Coleman) that General Fund Disbursements 4232245 through 4232408 distributed during the period of April 5, 2012 through April 18, 2012 in the amount of$791,381.78 and Payroll Fund Disbursements for the period April 18, 2012 in the amount of$243,383.10 totaling $1,035,214.88 be approved. REVIEW THE DISTRICT'S GOALS AND STRATEGIC INITIATIVES IMPLEMENTATION PROGRAM The General Manager/CEO provided a detailed presentation to the Board regarding the District's 2012 Goals and Strategic Initiatives implementation program. Vice Chairman Morales arrived at 5:36 pm. The General Manager/CEO discussed a number of items including but not limited to: • Where the District was in 2009 • Where the District is now • Future Development 2 M inutes: 04/25/12 jph • Strategies, Action and Value • Four District Initiatives • Accomplishments • Key Performance Indicators and Results • The District's Future REQUEST FOR PRE-APPROVAL OF BOARD CHAIR JOINING THE HIGHLAND CHAMBER OF COMMERCE BOARD OF DIRECTORS The Chairman of the Board stated that he would like the practice of the Board to be more transparent. Board member Coleman requested that staff agendize an item relating to the compensation of attending chamber functions at a future meeting. M/S/C (Wilson-Coleman) that the Board approve the Chairman's request to join the Highland Chamber of Commerce Board of Directors. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the following items: • Budget meeting with Board member Coleman on Friday at 1:30 • Staff will be meeting with Blais & Associates on April 30"' to review the District's grant seeking philosophy and discuss current grants • May 11 t" Tour • First Responders Kits are being updated Information only LEGAL REPORT No report at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Board member Coleman commented on the upcoming tour. Vice Chairman Morales offered his appreciation to all staff for attending the meeting. Chairman LeVesque acknowledged Administrative Professionals Day and thanked staff for their support. Information only. The Board took a break at 6:26 pm. 3 Minutes: 04!25/]2 jph The Board returned to session at 6:34 pm. CLOSED SESSION The Board entered into Closed Session at 6:35 p.m. as provided in the California Open Meeting Law. Government Code Section 54945.9(a), to discuss the items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 8:00 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. The meeting adjourned at 8:00 p.m. Matt LeVesque, President John J. Mura, Secretary 4 Minutes: 04/25/12 j ph BOARD AGENDA STAFF REPORT Meeting Date: May 9,2012 East Valley Water District Public Hearing: 0 Discussion Item: Consent Item: April 25, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: TRANSITION OF ACWA HEALTH BENEFITS AUTHORITY (HBA) INTO THE ACWA/JOINT POWERS INSURANCE AUTHORITY (ACWA/JPIA) RECOMMENDATION: Staff recommends that the Board of Directors approve the attached resolution consenting to join the Health Benefits Program of the ACWA Joint Powers Insurance Authority. BACKGROUND/ANALYSIS: On March 7, 2012, the District received notice announcing the impending transition of the ACWA Health Benefits Authority (HBA) into the ACWA/Joint Powers Insurance Authority (ACWA/JPIA). On March 28, 2012 the HBA Board voted to dissolve the HBA and transfer the health benefits program to ACWA/JPIA. The District's Delta Dental PPO and Delta Care HMO dental plans are currently administered through ACWA HBA; therefore, failure to consent to join the health benefits program of the ACWA/JPIA would result in the loss of dental coverage for the District's employees. REVIEW BY OTHERS: Administrative Staff have reviewed the specifics of the ACWA HBA's transition into the ACWA/JPIA. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page II SR#0090 AGENDA DATE: MAY 9,2012 SUBJECT: TRANSITION OF ACWA HEALTH BENEFITS AUTHORITY (HBA) INTO THE ACWA/JOINT POWERS INSURANCE AUTHORITY (ACWA/JPIA) Res pec fully submitte Recommended by: John Mura, Kerrie Bryan, General Manager/CEO Human Resources/Risk& Safety Manager ATTACHMENTS: Resolution No. 2012.07 Page 12 SR#0090 RESOLUTION NO. 2012.07 RESOLUTION APPROVING MEMBERSHIP IN THE ACWA JOINT POWERS INSURANCE AUTHORITY, CONSENTING TO JOIN THE HEALTH BENEFITS PROGRAM OF THE ACWA JOINT POWERS INSURANCE AUTHORITY, RATIFYING THE ACTION OF THE ACWA HEALTH BENEFITS AUTHORITY BOARD OF DIRECTORS TO TERMINATE THE HEALTH BENEFITS AUTHORITY JOINT POWERS AGREEMENT, AND AUTHORIZING AND DIRECTING THE EAST VALLEY WD TO EXECUTE ALL NECESSARY DOCUMENTS WHEREAS, this Agency entered into a joint exercise of powers agreement ("HBA Agreement") with the Association of California Water Agencies Health Benefits Authority ("HBA") in order to pool its purchasing needs with other public agencies desiring to provide their employees with comprehensive and economical health and welfare benefits; and WHEREAS, this Agency entered into a Health Benefits Memorandum of Understanding ("MOU") to enroll in specific health programs and ancillary programs ("Existing Employee Benefits Coverage") offered by HBA and agreed to abide by: (1) the HBA Agreement; (2) all rules and procedures established by HBA in the administration of the Agency's Existing Employee Benefits Coverage; and (3) all underwriting, eligibility, and contribution requirements in Appendix A to the MOU; and WHEREAS, certain public agencies have entered into a joint exercise of powers agreement ("JPIA Agreement") with the Association of California Water Agencies Joint Powers Insurance Authority ("JPIA") in order to pool their purchasing needs with other public agencies desiring to obtain comprehensive and economical public liability, workers' compensation, unemployment, health, accident and/or dental, or property coverage; and WHEREAS, JPIA is both qualified and authorized by the laws of the State of California to administer the Existing Employee Benefits Coverage to this Agency through JPIA's Employee Benefits Program; and WHEREAS, during a noticed special meeting held on February 6, 2012, the HBA Board of Directors unanimously voted to transfer all HBA operations and administrative functions to JPIA on or about July 1, 2012, and to pursue a merger of the two public agencies after which the HBA Agreement would be terminated; and WHEREAS, pursuant to Article 22 of the HBA Agreement, the HBA Agreement may be terminated by the HBA Board of Directors subject to ratification by the written consent of three- fourths of the HBA Member agencies within 90 days of the HBA Board's action, provided, however, that HBA and the HBA Agreement shall continue to exist for the purpose of concluding all functions necessary to wind up HBA's affairs; and WHEREAS, during a noticed regular meeting held on March 28, 2012, the HBA Board of Directors approved HBA Resolution 12-03-02: (1) electing to terminate the HBA Agreement pursuant to Article 22 of the HBA Agreement and, except as provided in clause 2 below, said termination shall become effective upon ratification by the written consent of three-fourths of the HBA member districts and agencies; (2) recognizing that pursuant to Article 22 of the HBA Agreement, HBA and the HBA Agreement shall continue to exist for the purpose of winding up and dissolving the business affairs of HBA, and acknowledge that the HBA Board of Directors is vested with all powers of HBA for doing the same; and (3) declaring that Resolution 12-03-02 shall take effect on April 1, 2012, thereby beginning the 90-day ratification period. 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Directors of East Valley WD hereby: 1. Agree that the JPIA Agreement and the HBA Memorandum of Understanding referred to in the recitals above are incorporated in this resolution by reference. 2. Approve this Agency's membership in the Association of California Water Agencies Joint Powers Insurance Authority. 3. Consent to join JPIA's Employee Benefits Program and acknowledge, represent, and agree that all terms and conditions of the HBA Memorandum of Understanding apply to the provision of this Agency's Existing Employee Benefits Coverage through JPIA. 4. Authorize and direct this Agency's to cooperate fully with HBA and JPIA in the execution of any other documents and in the completion of any additional actions that may be necessary or appropriate for the purpose of ensuring that this Agency's Existing Employee Benefits Coverage continues without lapse through JPIA. 5. Ratify the action of the HBA Board of Directors to terminate the HBA Agreement, to be effective as provided in Article 22 of the HBA Agreement. 6. Direct the Secretary of the Board of this Agency to immediately send a certified copy of this resolution to: Association of California Water Agencies Health Benefits Authority, 4600 Northgate Blvd, Suite 100, Sacramento, California, 95834. PASSED AND ADOPTED by the Directors of East Valley WD this day of 2012, by the following vote: President Attest by: 2 of 2 BOARD AGENDA STAFF REPORT Meeting Date:May 9, 2012 East Valley Public Hearing: ❑ t4DWater District Discussion Item: ❑ _ Consent Item: April 19, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: SURPLUS VEHICLES /EQUIPMENT RECOMMENDATION: Staff recommends the following list of vehicles and equipment be sold at Public Auction. BACKGROUND/ANALYSIS: Vehicle #17—is a 1997 Ford 150 due to its age and mileage;major repairs will be required at any time. Item #178—is a 1999 Generator unit; total emission system out dated, major repairs will be required to meet current standards. Item #131 —is a 1985 Generator unit; total emission system out dated, major repairs will be required to meet current standards. Item #137—is a 1995 Generator unit; total emission system out dated, major repairs will be required to meet current standards. Item #78 —is a 1988 Compressor unit; total emission system out dated, major repairs will be required to meet current standards. Emission system not operable or permit able with Air Quality standards. Item #79— is a 1989 Compressor unit; total emission system out dated, major repairs will be required to meet current emission standards. Emission system not operable or permitable with Air Quality current standards. Page d SR#0092 AGENDA DATE: MAY 9,2012 SUBJECT: SURPLUS VEHICLES / EQUIPMENT REVIEW BY OTHERS: Memorandum reviewed and signed off by department Supervisors. FISCAL IMPACT: There is no fiscal impact associated with this item. (Please note that all the equipment has already been replaced.) Respe fully submitte Rec �ded by: O, v` John Mura, John Veka>1 General Manager/CIO Assistant General Manager ATTACHMENTS: Memorandum Page 12 SR#0092 East Valley Water District MEMORANDUM TO: John Mura, Brian Tompkins, Eliseo Ochoa, Gerald Sievers FROM: Mike Maloney /0/y, DATE: February 27, 2012 SUBJECT: Surplus Vehicles/ Equipment The following is a list of vehicles and equipment that need to be sold at Public Auction. Please note that all the equipment have already been replaced. Vehicle #17 is a 1997 Ford F150 (VIN 1 FTDF1729VKB71371). This truck was used in the Warehouse. It was purchased from Fairview Ford for $17,162.42 and currently has 129,420 miles on it. This truck is in fair shape; however, due to its age and mileage, major repairs may be required at any time. Item #178 is a General Generator (60 kW) and was used at the District Yard. On June 23, 1999 it was replaced with a new unit that was purchased from Johnson Power for $17,456.58. Unfortunately, this unit did not meet AQMD standards and can no longer be used by the District. Item #131 is a CAT Generator Model 3208 (125 kW). On September 18, 1985 this unit was purchased from Johnson Power for $5,129.98. Unfortunately, this unit did not meet AQMD standards and to retro this unit will not be cost- effective for the District. Item #137 is a 1995 CAT Generator Model 3116 (100 kW) that was purchased from Johnson Power. This unit was used at Plant 137 until June 10, 2005. At that time it was put on a trailer for mobile use. Unfortunately, this unit did not meet AQMD standards and will have to be re-powered. This is not cost- effective for the District. Item #78 is a 1988 Multiquip 180 CFM Air Compressor. Unfortunately, this unit is no longer permitted. Item #79 is a 1989 Multiquip 130 CFM Air Compressor. Unfortunately, this unit is no longer permitted. EastValley Water District It is my recommendation that the vehicles and equipment listed above be sold at Public Auction at Ritchie Bros. Auctioneers in Perris, California. Concur: Date: _� 1 - 1 Z Gerald Sievers Concur: _ �- ,L. Date: Eliseo Ochoa Concur: Date: 31 Z 1'L Brian Tompkins Concur: L" A ..----_ Date: 3 John Mura MMrk BOARD AGENDA STAFF REPORT Meeting Date: May 9,2012 East Valley Water District Public Hearing: ❑ Discussion Item: O Consent Item: le May 4, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: BOARD COMPENSATION/BOARD MEMBER FEES AND EXPENSES FOR MARCH AND APRIL 2012 RECOMMENDATION: Approve the Governing Board members' fees and expenses for March 2012. BACKGROUND/ANALYSIS: The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval, the expenses will be paid. REVIEW BY OTHERS: The Director fees and expense report have been reviewed by the Administrative staff. FISCAL IMPACT: The fiscal impact associated with this agenda item is $9,216.58, which is included in the current fiscal budget. Respec fu11y submitted: Recommended by: John Mora Jus d en rieksen, General Manager/CE Administrative Manager ATTACHMENTS: Monthly summary report March and April fees and expense reports Page I l SR#0094 Q w (+07 0 00 Cl) Cl) w w Z m m cow rn 6 W N M J On O o a U W w U) o o O O O U W o o O o ci w W LO LO r LO O LL r LO cli (ND O 0 w � � T7 O 000. O (� U) O N ro 0 C6 W co J Z ` rn rn IT LLJ 04 M xd r M W O O O O O U O O O O O O O LU O N O C) U)O N N N W M if) N rN- 11 P- W O 00 CO O W ^ O n U? O O co N I Co UJ (D cl) LO (^D O N n m V, i 7 N W (D 0 N co (D ❑ d U w w EE of O 00 00 O O 00 00 O O O 0 O w 0(D t N 0 0 (0n o (0n o to i°n O W W O O CY) CD co Cl) N W m N H Q Q N O O W W Q) (D d' M O CO O M M J ❑ N J (n O Cl) LO O V O p O d M N N (n m W ¢ F- O O L O O O O O O O O W W O O O O L O O O p Op of W m Cl) Cl) LO v .N- 04 04 (D CD Fn LL� w (P 4 � Cl) � � W In v co N O U 00 Z (O '- LO u') g W J d Q 2 0 O O O O p p O W O 00 N W LWL •- �- •- �- w C) ❑ LLJ U)W r It 't U') rn V 7 V 01 C14 0 Z CA O I M O M W r W W CD N M O O O N N w X J W F- O O O O O o O O O O O Z O O O O O O O O O O O W (n O O O C) O O O O O W LO 0 p � LO � O O N O ^ (D L W M C CL Y (D I- > U Z m Of J W J m J U W O z ❑ LL rL aQ Z p W O w 0 cr H m m O Z � F Q U w CO n O N O mm D f D m f D w O .- O O O n O M J ° a c'� no M MM ° ai0 SD Moo cD ° 9lpM M a Q C6 m 0) w a CD M N OD co O mom M W N '- M n r N M r •- '- •- N N 2 7D O O On O ° > Q W uu J a F- (JZ ON (aD i[J O (a0 (a0 � OnMM O a Q Q — � mmN m m Om O m mm m ui m O J (if N a m M — N .- — M V � a w w to K K a m o W N r N M o U Q x N W W 0 0 U o 0 0 ° O °o O ° Z u o Q0 N W m Q0 U U < N a W Q w W cl y Z N W J O W wOU Uw O co Of Ow z _ _ N m W F- ! '- Cw � avvrnNr� NOaino'o ou� nSO O0wmarnom `- io o3 633 `- `O 2n ❑ g nnnn 'n n � a' rn rn ° OOOOOOO .M�- ? aa " N � NC� Naa �'' � '"' M T m L L L t L L L OI L U! L V > U U O B m U U U U U V U B LL m m a� B m B B d m amo 'n Om o '..- ❑m o m Q y M 12 w ❑ OO O °n m Sri � Q m rr K Q w m a s m S' n n0 0 °'m B c c z `d c 0 � c � �O �° m° wao E nNO° mp' � °-' � ' UOm o 0 o ' a ° ° o m u� a p p c O W C . N ' j w m 1 j O � O U L a v ._ ❑ 3 3 ._ 3 p 3 3 3 m 3 3 U 3 3 3 0 3 3 3 - '-' 3 3 3 3 ?i 3 3 U n< �U � +a m � m� oiwrnc hN j oY mmcm c O m� ca U, -N mmm� c c m� Q C C w m N d J N m N N N d N „m„ � N N N j N W ami m L t0 N ') N N N m N N () y OI O tngm � � <n � �n n � 2C7 v) � mw � � � v) 2z 0 A U L) .2 2 � :i x � � Q � x � C) a S 2 e G e p a / j \ 2 } \ k q co 5 / / ^ ~ IT & � ] } } ci \ e \ k § � w - o z \ \ wn Cl) co 6 \ § B % ) ° ° \ LL S z j \ co m C) CD % - - - mc W d) LL 333 $2 = e � t �tf ° � { jkj { j CM to f � c k ) ) \ } ) k ) k 0 gvi ci s $ § 3 LO \ / S ] Sm $ 5 / C4 � � e 2 g 00 C'j e / ( § \ § § m m . ) ± ^ U) } } a w C14 LU \ � . j ? w ) % § (0 , oa a 0w b5 ° ° 9 ? j 2 _ � e CD e = = = § \ e � m � \ @ / / \ ( § 2 � � § § § } G \ \ \ \ � \ / / A a wwR » a - ern / / QQ tug ) ) m k L ) \) = = CL a) 2 ; oa § § \ k ) k § § « k ® ] { 2 / 2 [ ® Ig ) + ) A2 � ) k ) J \ G \ / \ ( ) i ) s $ w / \) \\\{\U (J 22 ± 7f< : < = = _ c= 0 2 tm : es2t � t « % % # « 2 ® e I3 ] # § o £ & § 2222 < < 0E p o Lq 04 m N OD J N V � 1 N LO co W V 0 00 00 06 Z z r rn n O Z_ W Q N Cl) N m U ❑ M V O � J F a w 0 0 0 Y aZ o 0 Y N LO W Q � a w w o 0 N Q Q ui L6 w LL LL U J Q' Z N Q Q W o EL x 2 N W ' W O o 0 0 O 00 0 0 0 0 O O O co U 0 O o 0 O M D O D O 0 0 0 M uJ O LO O LO 00 to O O c0 O In O 0 O ON W CD N �- 7 O) Cl) V' N M 01 0) N m U w W ww w LL LL o >- O LL Q U O U O CQ LL CN Q C7 O Z_ LO m W F r .- N N N_ CN N = N N Q w m ((D co � N I- N � M Lo (h � � W (0 � V' r r- N N . = N N `- N M N N N LL Cl) n r-- OD 0 Q1 m � T .- N ._- N N M M M Q C Cl) O C U E E 2 U C U U m E O o FI ` N U a) N U mO U w 0 op D LL LL D E o w L O Z O (o m o 0 O ` m cm 0 D m c c W m(a 5 m D)m cn CD W e J F c CU m , .E oa .5 SUU00 U .SQ m Q W aoi m of m w 3 0 Q) U w ca w m 0 a) ca m 0 o U 2 w o U) m < E U O � 2 _ _ � 2 1 5 2r2 (n "_' rn ¢ EQ3x F 0 0 0 U rntio � Ln o vo 0 J N I,- N O 00 M O N Q co N CO M .- r ao cn W r r W Z C7 c�0 O Z of of OD J_ ❑ c0 (0O O W J (7 w W (D O 0 Ur Z o w Q O (� W J Q � a w w 00 00 Of of O Q Q Lo ui � LL Cfw U� W U Q a 0 N W W O O O U Z Cl) co n O N W (1) co U) F- CC Ir w U Q w w w w LL W wr z Es J O Q U LL U O to ❑ LL OZ M �_ r r N N N m W T 'D O D O C) N N O C3 O N N N N N N N N LLJ aQ N r W ^ 00 6, CD r r N f`7 00 QI O m C L L L C L L w U U U U V U m w m co co m 0 - 0 0 0 .2 0 0 m a D m a) a� cu ❑ ❑ ❑ ❑ ❑ o ❑ =; F I w c r r � r r : LL o (L) (L) a) (D a) w a) c c K Q 0 0 0 0 0 0 0 0 0 Q Z Of x C` C C CA 3 3 3 3 0 3 3 3 Um mU U m m m . m m G Q Q J to a� a� m a� a� � � m ai m N ro a) a) o a� N Q Q co Cl) O U m Un M co ti J co co Q n W Q Z O W o O J 0 0 Z Co (D Z W N V V O Cl O UP W I-_N V Cl) N Cl) � a co ALL L ° U Of _w Z CN U Q a ° x N W W O O O O O O to C) U Sri o ui Uci co O Z N " N Cl) N LO N af W Of U Q LU LWL LL w } 0 O J U LL Q O cU) o � z O W I- N N N N N N N N m r r r r r Q W Lr) C14 M N N _O N r N M LL O Vi N O c � r O LL W QW L O .� O Z o` � c w 3 ` mit m 0O O U C V) U) c J Q Q U U Q mW CL) � � H U U W C-) Q Q O- EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Ben Coleman MONTH Apr 2012 Board Meetings 9, 11, 25 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 2-Apr North Fork Stock Holders Meet at EVWD office, Vote new director 6-Apr EVWD Meeting with Dr Mathis 12-Apr SBVWCD discussed threfts,water conservation projects, Santa Ana water 24-Apr Highland City Council SARDA 26-Apr SBVMWD Water policy 27-Apr EVWD Meeting with John Mura 30-Apr SBVWCD BTAC, mining vrs water and who has priority, 4/25/2012 (NC) EVWD Meet with John Mura TOTAL#OF MEETINGS 10 @ $175.00 each $ 1,750.00 Travel Expenses: (Details on Back) $ Total Director's Meetings& Expenses$ 1,750.00 Director's Signature - r f: Less Any Advance Payments$ Date of Board Approval TOTAL DUE DIRECTOR$ 1,750.00 Administrative Manager Miscellaneous Notes Attended Model-Netics webinars on Apr 13, 20 and 27. EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Morales MONTH April 2012 Board Meetings 11, 25 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 3-Apr NF Annual Meeting Annual Stockholders Meeting 9-Apr EVWD Strategic Planning Meeting 13-Apr ACWA State Legislative Committee (review) 17-Apr EVWD Meet with General Manager& Chairman (agenda review) TOTAL#OF MEETINGS 6 @ $150.00 each $ 900.00 Travel Expenses: (Details on Back) $ Total Director's Meetings & Expenses$ 900.00 Director's Signature Less Any Advance Payments$ Date of Board Approval TOTAL DUE DIRECTOR$ 900.00 Administrative Manager Miscellaneous Notes TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached") PARKING DATE FUNCTION ATTENDED MILES FEES TOTAL FEES $ CURRENT RATE: $0.555 TOTAL MILES $ Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached`) DATE FUNCTION/NATURE OF EXPENSE AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Matt Le Vesque MONTH April , 2011 Board Meetings 11-Apr, 25-Apr Conferences and Other Meetings DATE ORGANIZATION PURPOSE 3-Apr North Fork Canal Company Annual Meeting 4-Apr EVWD Meeting w/J. Mura 5-Apr EVWD Meeting w/ K. Sturgeon, J. Mura, S. Kennedy, M. Vargas 6-Apr EVWD Meeting w/ B. Coleman, J. Mura, S. Kennedy, B. Mathis 9-Apr EVWD Special Meeting - Strategic Initiatives & GM Goals 12-Apr Highland Chamber Speed Networking Meeting 13-Apr EVWD Mtg. w/ J. Mura 17-Apr EVWD Mtg. w/J. Mura, J. Morales 18-Apr CPS Performance Management 23-Apr EVWD Meeting w/ B. Mathis 24-Apr CSDA Community Engagement 24-Apr Highland Chamber Monthly Meeting 27-Apr EVWD Meetingw/ K. Sturgeon, J. Mura, J. Vega TOTAL# OF MEETINGS 15 @ $150.00 each $ 1,500.00 Travel Expenses: (Details on Back) $ 63.20 Total Director's Meetings & Expenses $ 1,563.20 Director's Signature Less Any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $ 1,563.20 Administrative Manager Miscellaneous Notes TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT $ $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached*) PARKING DATE FUNCTION ATTENDED MILES FEES 23-Apr B. Mathis 28 $ TOTAL FEES $ CURRENT RATE: $0.555 TOTAL MILES 28 $ 15.54 ' Meals: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT 23-Apr B. Mathis $ 27.66 TOTAL MEALS $ 27.66 Other: (Detailed receipts attached*) DATE FUNCTION/ NATURE OF EXPENSE AMOUNT 12-Apr Highland Chamber $ 5.00 ' 24-Apr Highland Chamber $ 15.00 TOTAL OTHER $ 20.00 ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 63.20 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Wilson MONTH April 2012 Board Meetings 4/91-4111;4/25 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 1-Apr EVWD Mtg w/Gen Mgr Z-Apr North Fork Water Annual Mtg 12-Apr USAWRA Monthly Mtg 23-Apr EVWD Mtg w/Gen Mgr TOTAL#OF MEETINGS 7 @ $175.00 each$ 1,225.00 Travel Expenses, (Details on Back) $ Total Director's Meetings& Expenses$ 1,225.00 Director's Signature Less Any Advance Payments$ Date of Board Approval TOTAL DUE DIRECTOR$ 1,225.00 Administrative Manager Miscellaneous Notes EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Sturgeon MONTH 03 2012 Board Meetings 1 & 28 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 1 WVWD Board Meeting 6 ACWA Reception 7 ACWA Legislative Conference 8 EVWD Meet with Dr. Mathis 12 EVWD Personnel Committee Meeting 13 - 16 WEF Lower Colorado River Tour 21 EVWD Meet with CEO 27 Inland Action Reception 27 Highland C of C Luncheon 28 IEEAC Seminar 31 Highland C of C Highland Harvest Festival TOTAL#OF MEETINGS 9 @ $175.00 each $ 1 , 575 .00 IEEAC on 03/28 ----T6-00 Travel Expenses: (Details on Back) Bus on 03/06 & 03/07 - No Receipt $ 2 . 50 Hotel on88� Total Director's Meetings& Expenses $ 1 ,733 .38 Director's Signature Less Any Advance Payments$ Date of 1 ,733 .38 Board Approval May 9 , 2012 TOTAL DUE DIRECTOR, Administrative Manager Miscellaneous Notes EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Sturgeon MONTH 04 2012 Board Meetings 9 & 25 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 3 North Fork Water Board Meeting 5 EVWD Meet with CEO 10 - 13 WEF Central Valley Tour 25 SAWPA Conference TOTAL#OF MEETINGS 7 @ $175.00 each $ 1 , 225 . 00 04/10 WEF Fee 695 . 00 Travel Expenses: (Details on Back) 04/25 SAWPA Fee $ 125 . 00 Total Director's Meetings& Expenses$ 2 ,045 . 00 Director's Signature Less Any Advance Payments$ Date of Board Approval May 9 , 2012 TOTAL DUE DIRECTOR$ 2 ,045 .00 Administrative Manager Miscellaneous Notes BOARD AGENDA STAFF REPORT Meeting Date: May 9,2012 East Vall ey Water District Public Hearing: 0 Discussion Item: O Consent Item: May 2, 2012 TO: GOVERNING BOARD MEMBERS FROM: CHIEF FINANCIAL OFFICER SUBJECT: DISBURSEMENTS RECOMMENDATION: Approve the attached list of accounts payable checks and payroll issued BACKGROUND/ANALYSIS: Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet. The attached check register, and the total for payroll cited below, were disbursed during the period April 19, 2012 through May 2, 2012. Accounts payable checks for the period included check numbers 232409 through 232559 for a total of$1,327,400.65. The source of funds for this amount is as follows: Unrestricted Funds $1,327,400.65 Bond Financing $ State Financing $ Payroll and benefit contributions paid for this period totaled $203,699.45. Total disbursed during the period April 19 to May 2, 2012 is $1,531,100.10. REVIEW BY OTHERS: This agenda item has been reviewed by the Chief Financial Officer and the Accounting Supervisor. Page I 1 SR#0091 AGENDA DATE: May 9, 2012 SUBJECT: DISBURSEMENTS FISCAL IMPACT: $1,531,100.10 (budgeted expenditures) Respect ully submitted: Recommended by: John Mura, Brian W. TompkA s, General Manager/CEO Chief Financial Officer ATTACHMENTS: List of Accounts Payable checks Page 12 SR#0091 U i w Q NN ON W O> -- r MN rr rr OO NN OO OO r �° N (D 7 M r O N W E M M W V W - m M D7 O 6 W (O W O O N N O m O r p W N M O M (D Q r f0 m W r M M W W W W W N N m V W 6!� O aD ` ci co M � O M O O � N O O W W W W O O V V O> r M � M � <❑ °> C y; M M �- W V � W m � E O a o CI U ❑ C O m U w_ m _ m U m ❑ F CO D V O K L d O K U Q Q ? Z } U T w ❑ H Y ZO �Lij d `m 0 z� � Q w J R a ° W U O IQ- K Z Q a a 2 Q Q Z CD 7 U Q Q m Q ❑ Q J W x w vl ❑ w ' Z y ❑ Z m ❑ N U V U = Q Q Z Z K U O C) m C3 2 ° � O o Q Z O R O 'i❑ m d -c j QlQ}i m U U m 20 co c Z C6 Q ❑ O Q Q Q E ❑ Q zi Q >12 n , Q " H E -� A m U d U ) m OT " O. aU C �, od °� tp r N N N N N N �❑ 3 K O O R N W d g O Z d d >< a 'Q E 2 ¢ Q m � Q o Q d m (q H H ❑ 0 2 a w TG w U ❑ F- F !- H H H J N N N N N N N N N N N N N O O O N O O N N N N N N ❑I O 7 � N �❑ O N N � O r O r � W O n O N O �D � N O r r r r r r O N W N N O H Y 0 Y 0 0 Y 0 0 0 Y O Y O Y O Y O Y O Y O Y O Y O O O O O O Y 0 0 U > U > > U > > > U > U > U > U > U > U > U > U > > > > > > U > > a m a i c F Z a `m N Nom N � °m Nm m m Nro Nm Nn Nom N � Nw Nm Nn n m m °m Nm m m E � Mm M m m Mm m mo Mm M m Mm M Mm M m Mm M m m m m m m Mm mo ❑ F j U N o N o o N o o N o N o N o N o N o N o N o N o a o 0 0 o N o U s w Q O) O) O) m N ` m m m W m O o m m O N O O N N 0 0 N [O V m N N fD fo N N w O M 6 I6 r m ti N 6 m 6 f0 N N m m O O N CO O Q i6 06 U m co � m m Q M O m m O O T Q m m 0 Q Q 44 66 OD m IN Q Ql m m O O IT M N M NM f+] I T O N - N N r� N Q O O r c S _N ❑ I N N O N y o Y V a C R 6 6 M N a a a C � u o m m aci m cco U � cc pz a aamaa c7 ? CD p a y z N N N N N O O rn rn m rn �Tl0 W p N m mM» N m N Q U O �z O O O ¢ a ¢ a O W m j ° a z w o Z Z m z = m x w W Y W m O Q m Y LL N ❑ Q U < z w Y ¢ z0 V) m d d m m J m 0} d z R a W "m0 Q 'm0 J 'p -O O a 'mp ❑ 0 0 0 0 0 Q -yp = U I- m UI z cn c c c m c c cc c ❑ c U o. o. o. m a` 1 c V E U a vi U 3 7 C C G C C N C T L K cr m w m K Mw Q .o o_ o_ o o mK ry o a " 2 p E E 0 E Cl E E w E E 8 2 2 2 2 E w° E o o m m m m o « C a a a i = a a C m N U m 0 U m 0 0 0 0 0 m N U U U U U U U U U U U U U f- U = 7 7 D N N N N N N N N N N N N O O O O O O O O O O O O N N N N N N N N yN N N N ON N N ON N N _ON N O O O O N N ❑ O N O N O N O N N O N O N O r r '- � � O N O � O � � 1� r !� n O N 0 N N N Y O Y O Y O Y > > Y O Y O Y > > > > > Y O Y O Y O YOOOO YO � F U > U > U > U > > U > U > U > > > > > U > U > U > U > > > > U > m v m n = o i- 3 N � o z z U Q�: Qm Qm Q o � Q Q Qo m m m Qm Qm Q m Qm o °o °O Q v N Nn Nro N m Nm Nr N � N W m m m am0 N � N m Nm Nm m m m Nm - E s M M m M q M m w M m M m M m m m m m M m M M M m m m m M m O r j U N o N O N O N o o N o N O N o 0 0 0 o N o N a N o N o 0 0 0 N o Z U s w Q m m 0 0 r r O O M M O O O O N T (O N (O O Q N M M O m M M (p (p NN O 7 7 NO Om NN mm M c0 M tnO O N NN MM Coto 00 mm uiN a0 ap maD Q Q mm MN r i11 Q00 w r Ms+I 00 Co Co V V U mrn mm QQ MM OJ OD NN mr O QO OD f0 OO (O tp MM ❑ vQ oo r.: � N A rnrn °mom °' cl o E O D K U CI 3 O w W F- a J Q F 7 c o Q W V ❑ m r W m O V m ❑ O L d W Z U K VJ LLI Q Z ao U ? LL ❑ Y U) N O W Z w O U O O cn Ns J U Z m 00 W 2 ff¢ O m d Q U U Q O W ❑ U U Q > Z m O x m a: r U W x O Q w x Z m z Z w w c c c OW m W U O m ❑ C O m O m [� m m m J L O U C O S Q ❑ m U m Z 4 7 L W W Q LL N Q > O Z C C C > 0 O E U m Q � 2v ¢ -mo �mm J ° O> m Z E .� Q n n u Q V m wa xM Z U E ❑ F- c c W O W d Y c W m m m m o F-- F' C r 'mC n N N d O r O U O N O d d d " CL M m p fn N N d Z E .o. W ui w E no E v o 0 U o o o j U j Uj. Q U m I ❑ W LL N m m W G7 U U W U U U U U > > > Y U U U O O O O O O O O p O O O O O ❑ O r O r O N O N O N O r O N O f0 (O (O O r r r O r O N O N O N N N N O � Y O Y O Y O Y O Y O Y O Y O Y 0 0 0 Y ❑ 0 0 Y O Y O Y O Y O F- U > U > U > U > U > U > U > U » > UQ » U > U > U > U > m a d a i a` N ti d 3 ° a ti N N w N m N m N Nom N N b N N m m N m N n N n N n m E m t M m M m M m M m M m M m M m M m m m M m m m M m M m M m M m � r < x w Q Nt0 �t1 tt1 V V OO O 00 r f` OO NN f� f� V V 00 00 t0 t. Q t� E M M V' a O1 O O O O m m m m � � O O M M M M 00 N m N N Q 0 0 M M t>7 O M M c+l t+) (V (V N fV O O 6 O; m (V W m N N V O W N N N V V I!) O In V V n r M M M M M M tT (P N N O M N ❑ M M N �' V P M M N N *- a 7 m m N N M M A m a tt U c 0 V U m ❑ C O d U V y ❑ r Y N N V o U t a z U U Z Z J z O W Z U) J U Z Z O aW ❑ Q Q Z N H O r U O t6 w 'o i� X > z w U Q co U O 3 K � •- d d Y Q Z to 7 co W K ❑ U ❑ ❑ LL Z Y J U ❑ W W Y w W m m O ❑ Z t Z w O m O d U m W Y m w w y �aXC w � z a ¢ t y ¢ t ¢ } Z _ W t } w Q Z o. z n W o Y t c K U U w g Q ;� ¢ w e U c O O F O z y w r to =°- Q N Z W T W Z V w ❑ Z@ N O U F- m = V E q y F- a m W w 2 y K y Z 5 Z Z K y Z m J Z d < c Q Z LL 2 2 U M ? O Y V Y Q = Q Q U Q y Q ) Z m Z W C O w O g a c a y U Q J 3 m `m U n to d m a N o N m co m � M N ° v o o � �� N atf ° z 2 E: E W m o E 0 d CC W W Q u O p y O N rco o —m m °o❑ Q W LA U > U J to U U W O U 2 J I N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N O O �j O N O O O O O O O O N O jn O O O N ry N N N ry V O N N N N N N N N N N N D N V N N Sj N ❑I O N O t` O N O r � O N O N � r O r O rD O N O O O r O � O r O 0 N N O Y O Y O Y O Y 0 0 Y O Y O Y O Y O Y O Y O Y O Y O Y O Y O Y a F U > U > U > U >> U > U > U > U > U > U > U > U > U > U > U m v a i a � 3 0 z YM f• of D7 O � N M V � O � m m O E °' L Mm Mm Mm Mm m0 Mm M M Mm Mm M m M Mm Mm Mo M \ / ( /o cl 0 ° 00 00 coo < { § f , , � , } \ } j � „ © m © ®ui % _ � \° & 2 - E ! I - / q Do L) \ 0 ( 0 k�B fn ! \ §(n \ q k § e§ ) . § } \ 7 E ( } ƒ ) (LU) § 0 2 q 2 LU N ( R k § ± [ w ƒ § ( t 2 } LU z \ § \ \ * k \ . / ` ( k ® k % ± J 3 / 3 ` ® ( ® ± ® ] Gf 3 $ II ) \ w § � G \ \ / a: � � \ { { 2 kt § $ § � CL ® r § § E & § * § § § � | ® [ | Q ■ § , ss » ) « ] \ � ) � \ � ) � ) � ƒ � / � j ) � ) � j ) \ {\\ ( . ); r » 6 ; 3 ; ) ; 39 § ; mR 3 § 39 ; ) ; ) R ; M ; ) ; ; ; # ! ! k § 5 a m s w a nn � o <n N01 in nn � M o o m Q E W Om v700 O n fD O mm NN GD GD nn OO OO O nn ron �O Nn V1 47 V ? O !O (Ni a' n n W O m O) V fV N M N r O O c6 c6 f,: (V c6 Oi 00 � NN W c7 to N O � (00 in in f00_ OO � � � n NN � Oao On eD NQ O .. n v c7 n n v - V N r M N u s E O N N v o n G! U C J O U N_ ❑ C � O � _ m ad-i U d Y V m ❑ Z W c7 ` ir a Z C3 a` = Z Q w a O U)W W d U C7 W >. N O W O J Z U N ❑ L ❑ K m O Z Z N Z W N d lWi. N W W O d Q 2 > > m d a w = 0 z O r W w Y m U U z m ❑ U W to Y Wa w q�q J d O Z N Q m N m m F_W- L Q K z z0 Q r z K n O z m p c c U U ❑ W 2' r m U W ❑ W m m J O W ..0 0 ❑ m z a W w g d z co z a U cOi m r > > E m K 'mo v Q 'mo v Q v W Q v O Q Q m " O O ^� ° H m d z Z m e d c c c c > c K w 6. c it W O m cn to d a U 0 0 7 c J 11 C m C v m a o M~ m Ir J N O O a a r,n m V o Jm C m co a' m m o > o O J N a o o ZN N N N N N N ° 5 W o o o W . O O U)W o a o m m m m C E d CO �n n O J Z o y O (n b b U U U U U U U J U 7 J Q D d' U N N N N N N N N N N N N N O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N O N n N N O N O N N N N O O N C' ❑ n O N O N N O N N O N O n O N O [O O N O N n O n O N � O N N O N O N N O r ° � oo boo � o o o o � o boo � O � � o > � b � � Q000 T N 9 n > c � s y ry F o � Z V N cp n a� m O N M V M (O .]c m nn nm m n o � nc nm nn mm vom a� �n m NN Nm N Opn m c0 ti u L ro N n N n n N n r N n N m N n N m N m N m m N m N m m N m m N v E � N n ❑ U R m M M O M M m M M M 0 0 O 0 0 m m m M In r r Q W Q W W W q E r W m m m M M m m M1 r Q O Q m W O O W Q Q i0 O O O Q W m U of ui f0 Cl M 0 0 Vl N 0 0 N O N � O> Q Q M O> Q iCi ui N � m � Q m 0) m ❑ � M m W O O m m Q Q N N � � Q m � � � Q d ll U C_ O U N_ ❑ C O m V V m ❑ N Y N ? O O L 2 U W r D Z U R } U) uj > J Z Z w w ❑ d O O co d N Z D X J F- U) (Q N 'O K O J J J ZD O � • a O U O O S cl U) U ❑ w K y R' J F 7 (~(J Q W W W Q W W '� U z Q C ❑ W u� U U � m X m Z Z W n z z U U ❑ ❑ co W 4 U xw_ w z_ = p a Z E w ¢ �' 2 -mp — U O m v v a Q m m m m z v Q z > a U O ? 2 Q a° Q .N Q a a Q c m v v v v Q 'Z 'Z .� '� `N � ir N t6 O C c G O N N O m W m m O N O d O N N O N r N O c o 0 0 0 X m M C7 m o d ° `o ° — o f E o f o J o o U w a > a Q J 0 o > a iUw U° a C ¢ m o m 0 ) ) ) c i N N N N N N N N N N N N O O O O O O O O O O O O N N N N N N N N N N N N iri N ❑ m � M1 r M1 M1 O r O N O W O r r O N O r O N N O N O r r r r O N O N O N O � F�O U >> >�e0000 U O U > U > U�eoo YO YO> U > U > U > O> U O> L) >O > O> O O > U > U W n � a � n � j lJ a 0 1 n Z M1 m O O N M Q �Il W M1 m Y m W m nm m me m m rnN mm m rnN rn O) m m rnry rnn m m m rnN rn y Nom N � Wm °m Nm N � Nm Nmm N ' Nm Nnn Nn Nm N N E °' L m mo mo m m Mm M m Mm Mm m Mm Mm Mm m Mm Mm m m m mm M p r y U o N o o N o N o N o N o o N o N o N o o N o N o 0 0 o N o N Y ❑ U ❑ ❑ O ❑ O Q �I _ o p U ❑ ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ I m i w Q O M M Q Q Ol E a 0 O M M O O W NUO M O m m N N Q Q ❑ � N � � Q .- � rr N N m m N N N � m � r d K U CI 7 O O c 0 r U N m m U y ❑ r` w V LLI d' z m O p Z U W O t O ? CL .�+ ❑ n O Z O N 41 �� U Z uj F- } R N W o J LL W W d J Z J a ' > ._ a J F- Q K ~' 2 Y W m O 2 W F- U) Q Q O ? O a LL > LL 2 z w w m O W LU ❑ c U Q U F_ U K a W U 0 U ❑ m J K ,n Q U U Z c � N w W e W O U) 0 E 1° d w Q rn LL m w r Z m O o w a x y Z » J .2 O m ¢ w my � Ja Om ¢ cc wa = ' °' Qa OL � aa � ¢ a O Za a z c m e m L U m y c U E U C7 3 U p. U 3 U € Q ami 2 U E E r 2 a m a m d Ir ir If m mo cr` m' a m' 3 2U @ m m m m m m °o > > a d m 0 w m 2 i a o m N a o z° ° E ° ° d $ ° � w EL m U U U m 3 U .m ❑ c ❑ 2 0 U to 0 m > > C7 U w U U N N N N N N N N N N N N N O O O O O O O O O O O O O N N N N N N N N N N N N m <p ((00 �AN ❑ r r O N O N O r r O N O f D O r O N O N O r r r O N O r O N O N N H ❑ O Y O Y O Y 0 0 Y Y O Y O Y O Y O Y 0 0 0 Y O Y O Y O Y O Q > U > U > U > > U > U > U > U > U > U Q > > U > U > U > U > a v a i a N QH �Z U n _M Q n y°j n yOj N M m O . ON ON � m 7: N E m Mm Mm M m m Mm M m Mm Mm m m m m m p r y U o o N O N O N O O N O N o N O N O N O N o 0 o N O N o N O N O m S W O ❑ ❑ U ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ d r r 0 0 ill N O m m Q N N r m O Q Q 0 0 m 0 m Q O 0 0 m W 0 0 (O S M M 0 0 (D M O m m O) O O m 0 m O W 0 0 r m r WIT O O f r O i0 r of ai o o 4 v; o v v air o r6 ri ai ai d o ai r o of ci �ci ui ui vi W m M O O O M r m M N M M �O �O m l0 N N N Q Q - m ❑ M M � � M Q �- Q M N N IA 47 r � M N � Q E i ¢ v � of ai4ri 0 U N_ ❑ C O r U m V N ❑ w s m U U O r a` z w d j U) 3 ° N T W ❑ Z U Y W Z d W J W > O LU i0 O O !? d U U) ¢ IL Y W Z U m a U W Z L O O LU m j Z W y Q ¢ c m O LLI c W U Z I U d W m ¢ W O 0 ❑ d U cLL c U ¢ m Z O m Y > .c ¢ Z m ` X@ m m -n o ) JD W m 3 0¢ ¢ 15.Z o = m x Z i a Z (7 c d o [n m E _ o c ro d °Q Q 2 m o 0U� 0Um) K 0 c ° ° r a W J a o o MN �E m No �f m o Z E m o ¢w m w m v U O z w fr a a x m m Y o x 0 U > > > > U> 0 5 5 a U U N N N N N N N N N N N N N 0 0 0 0 CN 0 0 0 0 0 0 0 0 N M N O N O O N O a m N N O Y O Y O Y O Y O Y Y Y O Y O Y Y O Y O Y O Y 2 r > > > U > U > > U > > U > U > U > > > > U > v > U p N F- >N > dl m Y m n m O T o m � o N m a7 v u) IN n t!1 vmi LN(l vni 1N V IV F m � lt7 m � lV 'Q I1"! n m 1V ll7 N lV m lV N N r N m N m m m m N m N n N n N E y, L M m Mm Mm m M m Mm m Mm m Mm Mm no m m m no M m Mm M o O N o N o N O a o 0 N O N o N o N U Y ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ U ❑ ❑ ❑ ❑ ❑ ❑ � s w a rn r 0 0 W l(1 M N N W W M OJ 01 O O In M W O O O O O O O O Q O m W aD aD .- W to co N N W W ui ui 0 W U r r N N I D LL W W M M N N V R N N Qi M N N N N N O u7 M M W W N N d K U C O U m_ C O V y ❑ N y N U O L d J � U O J d z U) O U U) U w ❑ co Z Z d y N U' O F- W Q LL W p R m O Z F U ❑_ d' J U) U) w a Q ul r p q� J Q 4 Q V)i m O m w U F- < O O W s p . w a o ] ❑ J J ❑ a¢. J Q O U g d N U a s g O O w O J m w p) (n w Q U J Z a ❑ F-- d O Q a m N O w m Q w a > o Z c c 12 � 01 .2 ..'.. � w w m w J m m O. d m m N Y6 U J N N J UJ a I U F c o s E K E °w o 2_E Y h Q N D a w m E m p E` O g° dE+ o m = > > > N , m O U U` U U U' U U U U = m H U U F- U N N N N N N N N N N N N N O O O O O O O O O O O O O N N N N N N N N N N N m N N N N N N N N N N N N N O r O O O a N O O O O LL'i O n I N N ;23 U1 i 00❑ r r O r O N N O r O N O N O N O N O r N O t0 O N O N O �O O N N N O N a F Y O 0 Y O x 0 X O Y O Y O Y ❑ O Y O x Y O Y O > > U > U > > U > U > U > U > U > U Q > U > 0 > > U > U > m m ° x r r N O � U f f N Nm m Nin Nm N Mfg M n M m m MN M N Mn M m M m ti ti m t m m N m N n r N m N r N n N W N r N m m N m N n N n N m N n G E U o o N o N o o N o N o N o N o N o N o o N o N a N a N a N o U ain (n m m m m m o o 0 0m m m 0 0 0 o M M r r r r m Q o m Q E N N m N r Q N r m m 000 N N r r 0 0 O O O O N m Q Q W O a Lj L'j M l+1 (� r M M 6 0 6 r r f0 0 O O 0 0 V Q N iri W M O (O U QQ NN mM N QN N 00 O N N QQ 00 00 NN r r N N rr u� r ❑U mm � .- N M mQ Q QN N mm QQ � � Q m Q N N o E O C 3 O U N_ ❑ w >F J D U) 2 C O_ a LL d U ❑ >?FO w N f) m a❑` z w CJ m a O m L ❑ U Z Q > (D LLI m U z o m y O Q J a > u+ Of Z m w D w KK w LL' LL W (n U K a x w ¢ N K O O O uai w > O c, LLI s w 2 1 U 1 a 2 �. f~n w ~ ¢ W u X 2 Z _ w c c Z N w ! (~n m 4 Z O K m > L ¢ Z x_ p U m F N N ¢ LL' LLI V Z U (n N U U U O w e N v (Y c c d ¢ m F= a w rn ¢ x LL LL' E Q Ox L w w °a O c 12 12 c CO a Q E Q g Q a m a Q F or m U A O 3 O O m c ¢ (n c ¢ �c U c U ❑, Q m m J fl. O c a m ~ V U IL L'.�' OJ O Z N Z pp Z Z O C� EO K EO ¢ m a�< xa m a m v `mu m o a m o a0 a x 0 > > (n Cl) U U O U U U U x 0 N N N N N N N N N N N N N N Y r W W r r Q Q N O m N N N W m ❑ O m O N O O r r O r O N O [QO O O r O N O N O N O O N O N N O r ci r- y Y O O O Y Y O O Y O Y O Y O Y O Y O Y O Y O U > L) > > Y ❑ O Y U » c» c» v > U > c» c» c» v a > v m a i N r¢ o Y � Z m m O N M Q m m r m m O U M IjJ � ^ � IOp y Q P Q O Q m Q M Q (O y'j m In N 1❑ O In m lt7 m l() m In t0 In C Y In ❑ r te U N N O N o O N O O N o O N O N O N O N O N O N O N O N O O N n � U an in ° ° 0 0 N s w f a a 0 MOJ � nn o vv � � oo vv oto �n Q m O to t0 in to V V r- n C6 06 p O m m N N t0 V m (] N N t` N m m w w t0 Op O O N � N aD tJ Ili p l� N 00 (O - Q M M m m � O O Nz co co � � O ° r r vo n O M n a o a rc v U�I n rn O r ° ui W yr � F J Q r In CO � Q LL m N 0 O y 1 V m Y ly � u o Q r a` w : BOARD AGENDA STAFF REPORT East Valley Meeting Date: May 9,2012 v4oWater District Public Hearing: ID Discussion Item: —Er Consent Item: ❑ April 29, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: STRATEGIC STAFFING PLAN RECOMMENDATION: It is the recommendation of staff that the Board of Directors approve the Strategic Staffing Plan BACKGROUND/ANALYSIS: The adoption and implementation of the District's Strategic Initiative Plan has created a new organizational direction for the District. The District's Board and staff have collaboratively agreed to adopt a series of key performance indicators which will become the building blocks to support the Board's Strategic Initiatives. The Strategic Staffing Plan has created a platform to evaluate the District's existing staffing level, workforce capacity and change in role and responsibility. The organizational approach seeks to promote enhanced communication, organizational learning and strengthening of cultural values that will support a more flexible and innovative workforce. Currently, the District employs a workforce of fifty-eight (58) with an additional four (4) positions that are funded but vacant for a total of sixty-two (62) funded positions. Staff recognizes that there are challenges with our existing workforce that need to be addressed before we can successfully accomplish our organizational initiatives. These workforce challenges are identified in two distinct Staffing Strategies. Page ] SR#0093 DATE: MAY 9, 2012 SUBJECT: Strategic Staffing Plan FIRST STAFFING STRATEGY—Evaluates our internal workforce capacity and skillset. The process includes Resource Sharing, Redeployment of our existing workforce, Redefining staff roles and workflow and Redesigning jobs to include different activities and responsibilities. Summaries below describe opportunities where change has occurred: Resource Sharing (fill vacant ffundedl Lead Field Service Representative) - In late 2011, the Meter Shop Supervisor retired. Shortly thereafter, the District approved an organizational restructure that eliminated the Meter Shop Division, creating an opportunity for resource sharing between the customer service and water maintenance divisions. The transition proved successful, in that it eliminated a redundant level of supervision but it also led to more beneficial opportunities to cross train staff to perform different tasks. Supervisors will have the flexibility to reallocate personnel where and when they can provide the most effective level of service. To maximize our workforce flexibility will require filling the vacant Lead Field Service Representative. Realized oRportunities efficiencies and/or cost savings of Resource Sharing: • Elimination of three (3) vacant (unfunded) Field Maintenance Worker positions • The Lead Field Service Representative role will include the ability to coordinate with the Public Affairs/Conservation Officer, in an effort to implement new customer water saving audits and conservation programs • Elimination of the Meter Shop Supervisor position created the opportunity to hire the P1O/Conservation position • Resource sharing creates workforce flexibility and operational efficiencies without having to add additional staff Reallocatine Resources (reassignment of the Office Specialist and Field Supervision) - The Office Specialist role will become an integral part of our work plan as we begin to develop a baseline to establish our new performance indicators. These key team members will provide the administrative services necessary to support staff's performance goals. Currently, there are two Office Specialists who work out of the Engineering Department. After reassessing their current workload and identifying other equally important organizational needs, staff reassigned one of the two positions from Engineering and redesigned the activities of the second position to support the administrative needs in Finance. Staff is also requesting to hire a third Office Specialist to perform similar duties for the Operations Department and among other assigned duties, generate maintenance work orders and water quality and production reports. Page 2 SR#0093 DATE: MAY 9, 2012 SUBJECT: Strategic Staffing Plan Realized opportunities efficiencies and/or cost savings ofReallocating Resources: • Create an Office Specialist labor talent pool that can be shared organizationally • Increased communications and organizational direction • Relieve field supervisors of administrative duties, redirecting supervisory responsibilities to more efficiently delegate and implement the preventative maintenance programs in support of our performance indicators • Supervisors reallocated the Production/Treatment Operators work schedule in an effort to eliminate scheduled overtime and to create and implement their preventative maintenance program • The new work schedule also provides an opportunity to implement our cross training program between Production Operators and Treatment Operators. Redesigning Resources— One of our staff development goals is to continue to empower our supervisors and assign accountability in making decisive decisions. One of the key objectives is to develop an active maintenance program. The Supervisors have already taken the first steps to redesign roles and reallocate our existing resources and as a result, have assigned existing maintenance crews to perform specific operating functions such as valve exercising, sewer line cleaning and completion of field work orders. Redesigning our workflow has created an opportunity to maximize our institutional knowledge, allowing us to reduce our dependence on outside general inspection services. Additionally, the staffing plan involves redesigning an Engineering Tech II position and in turn creating a utility maintenance position that will not only assume the field duties of the Engineering Tech II but to also perform general sewer and water inspection services. Realized opportunities efficiencies and/or cost savings ofRedesigning Resources: • Redesign the existing Engineering Tech II position to include additionally required work functions • Eliminate outside general inspection services for sewer & water — creating an annual savings of approximately$35,000 • Redesigning and reallocating our workflow allows staff to maximize our labor/talent pool Page 3 SR#0093 DATE: MAY 9, 2012 SUBJECT: Strategic Staffing Plan SECOND STAFFING STRATEGY — The second staffing strategy involved an assessment to measure the `Gap' between our existing workforce capacity/capabilities and the identified skillsets required to support our performance initiatives. Assessment results identified the need to create and recruit for three new key positions necessary to meet our current and future needs. Job Descriptions: (See Attachment 41 and#2 for proposed new position details) Office Specialist I —This is a proposed new position. The District currently has an Office Specialist classification and two positions are filled. However, staff is recommending adding a third Office Specialist that will provide administrative support to the Operations Department. Some of the essential duties will include the creation and tracking of work orders, DPH water quality reporting, production reports and monitoring water quality field responses and inspection reporting. Public Affairs/Conservation Officer — This is a proposed new position. Some of the essential duties for this position will include developing the District's Brand, Community outreach program, regional participation in legislative affairs, developing water conservation strategies and programs that meet with our strategic initiatives and constructing the District's website that will reduce the need to contract for similar services. Budget Analyst This is a proposed new position. Some of the essential duties include financial and budgetary analysis, development of a zero based budgeting process that will support performance based budgeting indicators, creation of technical performance reports for field programs, contract compliance & inventory, assuring vendor insurance & bonding requirements and the performance of higher level analytical functions that will promote effective and efficient preventative maintenance programs. Staff's workforce goal is to fill and retain only those positions necessary to support our immediate and forecasted business needs. Through the Strategic Staffing evaluation process we were not only able to identify critical staffing needs, but measure our existing level of service efficiency. Additionally, by repurposing existing staff and creating new opportunities to reduce workflow redundancy we were able to identify opportunities to improve efficiency and staff flexibility. Ultimately, the staffing plan will include filling two vacant, but funded positions and recruiting for 3 new positions taking our current authorized staffing level from 62 employees to 63 employees. (See attached spreadsheet#3.for Cost Analysis). Page 14 SR#0093 DATE: MAY 9, 2012 SUBJECT: Strategic Staffing Plan REVIEW BY OTHERS: This agenda item has been reviewed by the Human Resources Manager and the Chief Financial Officer. FISCAL IMPACT: Vacant/Proposed Positions and Cost Analysis: (See Attached Spreadsheet#3) Respectfully submitted Recommended by: pp _� u John Mora, John Ve , General Manager/CEO Asst. General Manger ATTACHMENTS: 1. Public Affairs/Conservation Officer & Budget Analyst Job Descriptions 2. Public Affairs/Conservation Officer & Budget Analyst Classification/Compensation Surveys 3. Employee Cost Analysis Spreadsheet 4. Proposed Organization Chart for 2012 Page 15 SR#0093 DEast Valley Water District CLASSIFICATION SPECIFICATION PUBLIC AFFAIRS/CONSERVATION OFFICER Non-Represented Senior Management GENERAL PURPOSE Under general direction performs a variety of professional and administrative activities in support of the District's public information, community outreach and water conservation programs; plans, organizes and coordinates media publications, special projects and legislative activities; represents the District on public affairs at meetings and in media relations matters; performs related duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical essential duties for incumbents within this classification. Class specifications are intended to present a descriptive list of the range of duties performed by incumbents within the class. Specifications are not intended to reflect all duties performed within the classification. • Serves as liaison for the General Manager and represents the District in regard to public information, community outreach and water conservation programs. • Coordinates public awareness, information or community involvement programs as well as District communication projects. • Attends and participates in professional group meetings; remains well educated/informed on new legislation and trends in the areas of public information and water conservation. • Prepares written reports to the General Manager and Board of Directors and gives presentations as needed. • Creates and implements strategies to enhance community input and involvement; coordinates and confirms educational programs, presentations and tours. Public Affairs/Conservation Officer 1 • Develops and creates graphic materials, including flyers, brochures, newsletters, fact sheets, bill inserts, overlays, charts and other print/graphic materials; coordinates production and distribution of print/graphic materials. • Assists in the development and updating of content for the District's website; produces documentary videos, films and presentations. • Researches data and prepares documents for District related publications; writes and presents speeches at community, governmental and business events; prepares and presents news releases to media representatives while maintaining District integrity. • Assists with development, marketing and branding of the District and its programs. • Plans and conducts public relations programs designed to create and maintain a positive image of District operations and programs. • Collects, interprets and evaluates efficiency use data to determine how effectively the District is meeting BMPs and conservation goals; prepares detailed reports on findings, conclusions and recommendations. • Researches, evaluates and designs new water conservation programs; maintains awareness of new developments in the field of water conservation. • Responds to customer inquiries regarding water use and requests for conservation information. • Solicits, schedules and conducts water audits of residential and commercial customers; gathers and analyzes data related to water use and provides reports making recommendations for improving water use or irrigation efficiency. • Prepares and manages contracts for consultants and vendors providing communication and conservation services. • Estimates budgetary requirements and participates in the preparation of assigned area's annual budget. • Performs related duties as assigned. Public Affairs/Conservation Officer 2 QUALIFICATIONS Any combination of experience and training that would likely provide the required knowledge, skills and abilities necessary for this classification is qualifying. A typical way of obtaining the required qualifications would be: Education: A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, communications, marketing, water resource management, or a related field. Experience: A combination of five (5) years of experience in community and public relations with increasingly responsible experience in the development and coordination of public affairs, community and water conservation programs. Necessary Special Requirement: Must possess or have the ability to obtain a valid California Driver's License. KNOWLEDGE/ABILITIES Knowledge of: • Principles, methods and practices applied in design and implementation of public information, community outreach and water conservation programs. • Methods and techniques for creating effective media and public relations materials. • Industry trends as they apply to developing and carrying out public information, community outreach and water conservation programs. • Characteristics of news media in San Bernardino County. • Principles, methods and techniques of graphic design, print production and desktop publishing applications. • Research methods and analysis techniques. • Principles of business letter writing and report preparation; English grammar, spelling and vocabulary. • Principles and practices of public speaking. • Pertinent Federal, State and local laws, codes and regulations. Public Affairs/Conservation Officer 3 Ability to: • Plan and direct a broad range of programs and services dedicated to building and maintaining the District's image throughout the community. • Develop and administer district goals, objectives and procedures. • Interpret and apply applicable laws, regulations, policies and procedures. • Organize and present material utilizing effective public speaking methods to diverse audiences. • Generate interest and convey messages through graphic images and persuasive writing. • Identify and respond to community and district issues, concerns and needs. • Travel as required to conferences, seminars and professional meetings. • Establish and maintain effective working relationships with government agencies, industry representatives, the general public, and District employees. PHYSICAL TASKS AND WORKING CONDITIONS Position requires a frequent need to stand, sit, stoop, walk, and perform other similar actions in the performance of daily duties. Incumbents require sufficient mobility to work in an office setting, transport materials and supplies weighing up to twenty (20) pounds, and to walk to various locations. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports and using a computer keyboard. Additionally, the position requires incumbents to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents, and incumbents must be able to hear in the normal audio range with or without correction. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Approved: .... Public Affairs/Conservation Officer 4 hEast Valley Water District CLASSIFICATION SPECIFICATION BUDGET ANALYST Non-Represented Management GENERAL PURPOSE Under direction of the Chief Financial Officer, performs responsible financial, statistical, budgetary and other management analyses in support of departmental and District-wide activities and programs; and performs related duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical essential duties for incumbents within this classification. Class specifications are intended to present a descriptive list of the range of duties performed by incumbents within the class. Specifications are not intended to reflect all duties performed within the classification. • Performs difficult and responsible assignments in analyzing departmental budget accounts, developing projections and formulating recommendations. • Prepares revenue and expenditure analyses, staffing analyses and budget projections and forecasts; develops estimates of revenues from various sources. • Conducts performance based budgetary analysis and identifies issues and opportunities to create operational efficiencies. • Explains budget guidelines to departmental supervisors and managers; answers questions and provides information and support to departments throughout the budget development process. • Investigates and evaluates the need for changes in budgetary allocations during the fiscal year; reviews and evaluates purchase requests and justifications. • Assists in the preparation of research studies; analyzes data and prepares analytical and statistical reports on operations and activities. Budget Analyst • As assigned, assists in the areas of operational efficiency and public affairs projects. • Attends and participates in professional group meetings; remains well- informed of new trends within the industry. • Participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures. • Performs program administrative functions; prepares technical reports, correspondence and other written materials; develops proposals for the bid process. • Assists in the coordination of grant applications and administration of g ra nts. • Acts as System Administrator for the department's work asset management system; provides oversight for system upgrades and enhancements. • Performs related duties as assigned. QUALIFICATIONS Any combination of experience and training that would likely provide the required knowledge, skills and abilities necessary for this classification is qualifying. A typical way of obtaining the required qualifications would be: Education: Bachelor's degree from an accredited college or university with major course work in business administration, finance, accounting, or a related field. Experience: Three to five years of progressively responsible experience performing budget and financial analysis including statistical analysis. Necessary Special Requirement: Must possess or have the ability to obtain a valid California Driver's License. Budget Analyst 2 KNOWLEDGE/ABILITIES Knowledge of: • Principles and practices of public administration, including accounting, purchasing, contracting and maintenance of public records. • Principles, practices, methods and techniques of financial analysis and forecasting. • Principles and practices of budget preparation and administration. • Principles and practices of program development and administration. • Principles and procedures of financial record keeping and reporting. • Methods and techniques used to analyze business processes and recommend solutions. • Federal, state and local laws, regulations and court decisions applicable to assigned area of responsibility. • Uses and operations of computers and standard business software, including word processing, spreadsheet and database applications. • English usage, spelling, grammar and punctuation. Ability • Analyze financial, budgetary, operational and administrative problems, evaluate alternatives and reach sound, logical conclusions and recommendations. • Develop and administer district goals, objectives and procedures. • Prepare clear, concise and comprehensive reports, correspondence, and other documents involving technical, budgetary and financial data. • Maintain files, records and documentation. • Exercise independent judgment and initiative within established guidelines. • Understand, interpret and apply general and specific administrative and departmental policies and procedures, as well as pertinent laws, codes and regulations. • Communicate clearly and concisely in writing as well as verbally. Budget Analyst 3 • Travel as required to conferences, seminars and professional meetings. • Establish and maintain effective working relationships with government agencies, industry representatives, the general public, and District employees. PHYSICAL TASKS AND WORKING CONDITIONS Position requires a frequent need to stand, sit, stoop, walk, and perform other similar actions in the performance of daily duties. Incumbents require sufficient mobility to work in an office setting, transport materials and supplies weighing up to twenty (20) pounds, and to walk to various locations. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports and using a computer keyboard. Additionally, the position requires incumbents to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents, and incumbents must be able to hear in the normal audio range with or without correction. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Approved: .... Budget Analyst 4 EVWD Water Conservation Coordinator/P10 Compensation/Classification Survey March - 2012 Water Conservation Coordinator Median Salary Range $ 5,548.00 $ 7,094.74 EVWD Proposed Salary Range: 62 - $5,798.87- $7,048.56 Public Information Officer Classification Salary Range Low I Salary Range Salary Range 9 Surveyed Agencies Classification $ Low Communications and Legislative Specialist High City of San Bernardino $ 8,215.84 Water Resources Specialist $ 4,384.00 Water Department Community Liaison $ 5,546.67 $ 7,106.67 Coachella Valley Water Public Affairs Director $ 6,163.73 $ 6,803.33 District Conservation Coordinator $ 7,149.77 $ 9,894.13 Corona DWP Water Resources Specialist $ 4,384.00 $ 5,352.00 Cucamonga Valley Water Public Affairs Officer N/A Resource Sustainability Manager $ 7,001.00 District 9,189.00 $ 6,217.00 $ 8,706.00 Monte Vista Water District Public Affairs Director $ 6,163.73 $ 6,803.33 Victorville Water District Water Conservation Supervisor $ 4,604.00 $ 5,609.00 Western Municipal Water Water Use Efficiency Specialist $ 4,275.25 $ 5,612.17 District West Valley Water District Water Conservation Coordinator $ 4,590.58 $ 5,580.33 Yucaipa Valley Water District Resource Sustainability Manager $ 7,001.001 $ 9,189.00 Median Salary Range $ 5,548.00 $ 7,094.74 EVWD Proposed Salary Range: 62 - $5,798.87- $7,048.56 Public Information Officer Classification Salary Range Low I Salary Range High Community Liaison $ 5,546.67 $ 7,106.67 Communications and Legislative Specialist $ 5,953.32 $ 8,215.84 Water Resources Specialist $ 4,384.00 $ 5,352.00 Public Affairs Officer $ 6,217.00 $ 8,706.00 Public Affairs Director $ 6,163.73 $ 6,803.33 Public Information Coordinator $ 4,720.00 $ 5,752.00 Community Affairs Representative $ 4,275.25 $ 5,612.17 GM/AGM act as PIO N/A N/A Resource Sustainability Manager $ 7,001.00 $ 9,189.00 Median Salary Range $ 5,532.62 $ 7,092.13 EVWD Budget Analyst Compensation/Classification Survey April - 2012 Budget Analyst 9 Surveyed Agencies Classification NRane Salary Range High City of San Bernardino Financial Anal st Water De artment Y $ 6,215.00 Coachella Valley Water No Similar Classification District - Corona DWP Prinicipal Accountant $ 6,373.00 Cucamonga Valley Water Senior Accountant District $ 5,562.00 $ 6,760.00 Monte Vista Water District No Similar Classification - - Victorville Water District Management Analyst $ 5,084.00 $ 6,194.00 Western Municipal Water Financial Analyst $ 5,458.00 $ 7,504.00 District West Valley Water District No Similar Classification - Yucaipa Valley Water No Similar Classification District Median Salary Range $ 5,287.40 $ 6,609.20 Additional Agencies Classification Salary Salary Range Range Low High Water Employee Services Authority Management Analyst $ 5,534.00 $ 7,262.00 City of Colton Utilities Financial Analyst $ 5,740.00 $ 6,977.00 Eastern Municipal Water District Management Analyst $ 5,258.00 $ 6,532.00 Median Salary Range $ 5,510.67 $ 6,923.67 Total Median Salary Range $ 5,371.13 $ 6,727.13 EVWD Proposed Salary Range: 60 - $5,519.45 - 6,708.92 Current Funded Vacant Positions Position Title 1 Meter Shop Supervisor 1 Customer Service Representative 1 Lead Water Service Worker 1 Lead Field Service Representative 1 Lead Info Systems Coordinator 1 Info Systems Coordinator Total Salary Step E Fully Burdened Proposed Positions Position Title $ 134,867 1 Budget Analyst $ 74,090 1 Customer Service Representative $ 104,104 1 Public Affairs/Conservation Officer $ 104,104 1 Lead Field Service Representative 1 Office Specialist 116,792 1 Network Administrator 96,138 1 Database Administrator 630,094 Total Salary Total Salary Savings 2012/13 at Step B Total Salary Increase at Step E Step B Fully Burdened $ 113,818 $ 64,834 $ 119,642 $ 93,018 $ 61,298 $ 65,520 $ 65,520 $ 583,648 $ 46,446.40 Step E Fully Burdened $ 130,666 $ 74,090 $ 137,571 $ 104,104 $ 71,864 $ 65,520 $ 65,520 $ 649,334 East Valley Water District Proposed Organization Chart 2012/2013 Officer Coordinator Info.Sys. Accounting Buc (1`°acancv) Coordinator Supervisor( ) (I Vacancy) Lead Storekeeper/ Buyer(i) Accounting _ Storekeeper, Specialist lI(_) Buyer 1,11(1) Office Specialist 11 (1) Proposed POS1YIOnS U DEast Val ley Water District Board of Directors)s. Legal Counsel(i) General Manager(i) Public Affairs/Wtr ( I HR/Risk&Safety Conservation Officer Manager(q Customer Operations) Executive Supervisor;,., Assistant('_) Mechanic(u Production Sr.Customer Service Rep. Field Service �) Rep III (11 acancy) i (INacancy) Customer Service Rep. Customer Service Rep.l(1) (1 N-acancY) Field Service Rep.II(s) Field Service Rep.I Administrative Manager(1) Water Production Superintendent(i) Water Water Qua] Production Supervisor Supervisor(i) Water Qualit} Technici 11 u) Lead Water Lead Water Treatment Mechanic(u Production Plant I Service Operator(u Operator(U I IIt8) - Equipment MechanicllO) Water Worked Production Office (3 Vacancies) —--- Operator I,II 14) Assistant General Manager(() Water Service Engineering Executive Supe intendent Manager p) Assistant(t) (t) Water ering� Service —J Supervisor y Engineering Technician 1,11(41 1 Lead Water Service Worker(a) ------ i (2 Vacancies) Office Specialist 11(i)? --- Heavy Equip. Operator(_i Lead Equipment Mechanic(u Water I Service Worker I IIt8) - Equipment MechanicllO) Water Service Worked – Office (3 Vacancies) —--- Specialist I