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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 06/13/2012 East Valley too'Water District 3694 HIGHLAND AVE., SUITE#30, HIGHLAND, CA BOARD MEETING June 13, 2012 5:30 P.M. AGENDA - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CALL TO ORDER PLEDGE OF ALLEGIANCE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors regarding any items within the subject matter jurisdiction of the East Valley Water District. The Board of Directors may BRIEFLY respond to statements made or questions posed. Comments are limited to three minutes per speaker. Presentation from Roger Light (Cajon High School)regarding the recent H2O Solar Races AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda 2. CONSENT CALENDAR-All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. Approval of the board meeting minutes for May 23, 2012 b. Resolution 2012.06 — A Resolution of the Board of Directors of the East Valley Water District accepting Notice of Completion by Eastwood Farms Mutual Water District c. Directors' fees and expenses for May 2012 1 d. Award of contract for the District's annual landscape maintenance to Excel Landscaping e. Award of contract for implementation of the Itron Automated Meter Reading to Inland Water Works Supply Company f Accounts Payable Disbursements: Accounts Payable Checks 232731 through 232968 which were distributed during the period of May 17, 2012 through June 6, 2012 in the amount of$1,283,247.33. Payroll and benefit contributions for the period ended June 6, 2012 and included checks and direct deposits, in the amount of$136,639.34. Total Disbursements for the period $1,419,886.67. NEW BUSINESS 3. Discussion and possible action regarding approval of Mitigated Negative Declaration for Plant 143 4. Review and discussion regarding the proposed expenditures for the fiscal year 2012/2013 REPORTS 5. General Manager/ Staff Reports 6. Legal Counsel Report 7. Committee Report Legislative & Public Affairs Committee 8. Oral comments from Board of Directors ADJOURN PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland, during normal business hours. Also, such documents are available on the District's website at www.eastvalley.org subject to staff s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at least 72 hours prior to said meeting. 2 SA ct to approval EAST VALLEY WATER DISTRICT MAY 23, 2012 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Ron Coats led the flag salute. PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: John Mura, General Manager/CEO; John Vega, Assistant General Manager, John Vega; Brian Tompkins, Chief Financial Officer; Kathleen Burke, Accounting Specialist II; Mike Henderson, Production Superintendent; (Jerald Sievers, Field Superintendent, Andrew Theisen, Water Quality Technician; Martha Duran, Engineering Executive Assistant; Becky Kasten, Accounting Supervisor; Cecilia Contreras, Executive Assistant; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUFST(s): Members of the public APPROVAL OF AGENDA M/S/C (Wilson-Coleman) that the May 23, 2012 agenda be approved as submitted. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m. Mr. Coats commended staff and their efforts for making the recent District tour a success. There being no further written or verbal comments, the public participation section was closed. Minutes: 05/23/12 jph APPROVAL OF BOARD MEETING MINUTES FOR MAY 9, 2012 M/S/C (Sturgeon-Wilson) that the board meeting minutes for May 9, 2012 be approved as submitted. APPROVE 16 CONVEYANCE OF PIPELINE EASEMENTS TO EAST VALLEY WATER DISTRICT (EASTWOOD FARMS PROJECT) M/S/C (Sturgeon-Wilson) that the 16 conveyance of pipeline easements to East Valley Water District (Eastwood Farms Project) be approved. RESOLUTION 2012.08 — BANK DEPOSITOR AGREEMENT TO ADD/REMOVE SIGNATORIES ON DISTRICT CHECKING ACCOUNT M/S/C (Sturgeon-Wilson) that Resolution 2012.08 be approved. DISBURSEMENTS M/S/C (Sturgeon-Wilson) that General Fund Disbursements #232560 through #232730 distributed during the period of May 9, 2012 through May 16, 2012 in the amount of $623,287.66 and Payroll Fund Disbursements for the period May 16, 2012 in the amount of$139,091.80 totaling $762,379.46 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 7511 PEACOCK AVE, HIGHLAND, FROM JOSEPHINE COSIO Mr. Kennedy stated that the claim was received by the District on May 7, 2012, the receipts that accompany the claim are dated in 2009, and the claim is outside the six month or for certain types of claims the one year statute of limitations and suggests that the Board reject the claim. M/S/C (Wilson-Coleman) that the claim for damages at 7511 Peacock Ave, Highland, from Josephine Cosio be rejected and referred to the District's legal counsel and insurance carrier. DISCUSSION REGARDING THE PROPOSED REVENUE PROJECTIONS FOR THE FISCAL YEAR 2012/2013 Mr. Tompkins provided a detailed report and presentation to the Board regarding the revenue projections for the fiscal year 2012-13. Mr. Tompkins discussed a number of items including but not limited to: • Organization direction established by the Board of Directors • Strategic Initiatives and Strategic Staffing Plan • Departmental budgets, responsibility and accountability 2 Minutes: 05/23/12 j ph • Water Fund • Water Sales • Meter Charges • Sewer Fund • Sewer System Charges • Financial Resources Mr. Tompkins stated that the expenditure projections for the fiscal year 2012/13 will be presented at the June 13`s board meeting. lnfomEation only. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the following items: • Draft Consumer Confidence Report • Request for Proposals o Landscape Services o Sewer Master Plan • H2O Solar Race Event • Employee Retirement Information only LEGAL REPORT No report at this time. COMMITTEE REPORT a. Legislative & Public Affairs Committee — Vice Chairman Morales stated that are no changes to the District's legislative positions; that the committee will be meeting next week to review requests from local legislators regarding pending legislation. Vice Chairman Morales also stated that the committee discussed the District's website and branding efforts. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Board member Wilson apologized for not. being able to attend the recent tour. Board member Coleman listed a number of items he would like the District to investigate. 3 Minutes: 05/23/12 jph Board member Sturgeon attended Haaker Equipment's open house and training sessions on May 22nd and was very impressed with the facility. Chairman LeVesque stated that he and Board member Sturgeon attended the recent H2O Solar Race event. Vice Chairman Morales thanked staff for their continued support and for attending the recent board meetings. Vice Chairman Morales also stated that the County of San Bernardino Workforce Investment Board will be honoring veterans on Flag Day, Thursday, June 14°i at the Mojave Narrows Regional Park. Information only. The Board took a break at 6:19 pm. The Board returned to session at 6:25 pm. CLOSED SESSION The Board entered into Closed Session at 6:25 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 7:00 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. The meeting adjourned at 7:01 p.m. Matt LeVesque, President John J. Mura, Secretary 4 Minutes: 05/23/12jph BOARD AGENDA STAFF REPORT Meeting Date: June 13,2012 East Valley Water District Public Hearing: ❑ --- — Discussion Item: ❑ Consent Item: May IS, 2012. TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: EASTWOOD FARMS ASSESSMENT DISTRICT RECOMMENDATION: Staff recommends that the Board of Directors adopt Resolution 2012.06. BACKGROUND/ANALYSIS: Eastwood Farms, Tract No. 2439, was originally recorded in June of 1930. The water supply system consisted of service mains, two wells and a hydropneumatic booster system serving both residential and commercial connections. The system remained operational until 1996 when its two potable water supply wells had positive detections for groundwater contamination. Consequently., the system was no longer able to meet the State water quality compliance standards and the two wells were ordered to be shut down by the California Department of Public Elealth (DPH). In response, DPH requested of the East Valley Water District to supply potable water, to the Eastwood Farms residents, through an emergency connection that was located adjacent to the Eastwood Farms service area. On March 11, 2008, W.J. McKeever Inc. prepared a preliminary study for the Eastwood Farms Assessment District that was initially presented to the East Valley Water District's Board of Directors. On September 15, 2010, the East Valley Water District's Board of Directors approved the formation of the Eastwood Farms Assessment District (Resolution 2010.23), which effectively incorporated the Eastwood Farms system with the East Valley Water system. The Project was bid out and awarded to EI-Co Contractors, Inc. on October 25, 2011. Project construction consisted of the installation of new mainlines, hydrants and services connecting to active 75 meters. Pagel SR#0106 AGENDA DATE: JUNE 13, 2012 SUBJECT: EASTWOOD FARMS ASSESSMENT DISTRICT On March 23, 2012 EI-Co Contractors, Inc. completed the construction of the Eastwood Fauns Assessment District. Staff has completed all inspections, backflow and pressure tests to the permanent connections to the EV WD system. REVIEW BY OTHERS: This agenda item was reviewed by engineering staff. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Respectfully submitted Recommended by: John Mura, Eliseo Ochoa, General Manager/CEO Engineering Manager ATTACHMENTS: Notice of Completion for El-Co Contractors, Inc. Resolution 2012.06 Page 12 SR#0106 EXHIBIT "A" RESOLUTION 2012.06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING NOTICE OF COMPLETION Eastwood Farms Mutual Water District BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, the water line system and appurtenant structures constructed in accordance with specifications of the East Valley Water District at East of Tippecanoe Avenue, North of 3rd Street, South of 6th Street and West of Marilyn Avenue in the City of Highland, has been dedicated to East Valley Water District by Eastwood Farms Mutual Water District. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Board of Directors hereby determine that said contract is completed and all rights, title, interest in and to said water system be vested in the East Valley Water District, and that the President and Secretary are hereby authorized to execute a Notice of Completion on behalf of the District, and the Secretary is hereby authorized and directed to record said Notice of Completion in the office of the County Recorder, County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on June 13, 2012. AYES: Directors NOES: ABSENT: EAST VALLEY WATER DISTRICT Matt Le Vesque, Board President Attest: John J. Mura, Board Secretary w24ah 0�/IUI12din RECORDING REQUESTED BY j AND WHEN RECORDED MAIL TO I 1 Name East Valley Water District I Street PO Box 3427 j Address San Bernardino,CA 92413 I Alln_Engineering Department j City& W-2448 j State FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 6103 SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093,must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice i:a hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described 2. The full name of the owner is East Valley Water District 3. The full address of the owner is PO Box 3427 San Bernardino.CA 92413 San Bernardino County 4. The nature of the interest or estate of the owner is,in fee. None ;If other than fee,strike In fee'and insert,for example,"purchaser under contract of purchase,"or lessee') 5. The full names and full addresses of all persons,if any,who hold Etle with the undersigned as joint tenants or as tenants in common are NAME ADDRESS East Valley Water District,A County District 3654 Highland Ave. Suite 18 Highland CA 92346 6. A work of improvement on the property hereinafter described was completed on March 23 2012 The work done was : Construction of 1 029 feet of 8"water main and 3,570 feet of 12"water main,120 new services and all appurtenances for the consolidation of Eastwood Farms Mutual Water District into East Valley_Water District. 7. The name of the contractor,if any,for such work of improvement was EL-CO Contractors,Inc. 10/2712011 (If no contractor for work of improvement as a whole,insert"none" (Date of Contract) 8. The property on which said work of improvement was completed is in the city of Highland County of San Bernardino ,State of California,and is described as follows: East of Tippecanoe Avenue North of 3i°Street South of Sir Street and West of Marilyn Avenue. 9. The street address of said property is Tract 2439 Recorded in Book 34 of Maps pace 7 records of San Bernardino County. California and Assessor's Parcels Numbers 279-123-012 279123-021 and 279-123-019 (If no street address has been difficulty assigned,insert,"none'.) Date-_June 13 2012 Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent Matt Le Vesque,Board President East Valley Water District VERIFICATION I,the undersigned.say: I am the Board Secretes the declarant of the foregoing ('President of',"Manager or,"A partner of',"Owner of'.Etc.) notice of completion;I have read said notice of completion and know the contents thereof;the same is true of my knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on June 13 2012 ,at_Highland ___ ,California. (Date of signature.) (Cny.whor. lgni / (Personal signature of the indi idual who is swearing that the contents of the notice of completion are true.) John J.Mara,Board Secretary East Valley Water District BOARD AGENDA STAFF REPORT Meeting Date: June 13, 2012 EastValley Water District Public Hearing: O Discussion Item: Consent Item: June 4, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: BOARD COMPENSATION/ BOARD MEMBER FEES AND EXPENSES FOR MAY 2012 RECOMMENDATION: Approve the Governing Board members' fees and expenses for May 2012. BACKGROUND/ANALYSIS: The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval, the expenses will be paid. REVIEW BY" OTHERS: This agenda item has been reviewed by the administrative staff. FISCAL IMPACT: The fiscal impact associated with this agenda item is $6,679.15, which is included in the current fiscal budget. Respect tfully submitted: Recommended by: ltll,;1 John Mura ( u rw endric sen, General Manager/CEO Administrative Manager ATTACHMENTS: Monthly summary report May 2012 fees and expense reports Page d SR#0104 ncrnin- BOARD OF DIRECTORS 2011 2012 PRESIDENT LEVESQUE DIRECTOR MALMBERG DIRECTOR MORALES DIRECTOR STURGEON DIRECTOR WILSON DIRECTOR COLEMAN FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FFFS EXPENSES -UL! '.5CC.00 350.00 407.97 1050.00 -663.72 1750.00 1218.53 AUG 1350.00 9.48 1050.00 14.69 1350.00 19.69 105000 15.00 1400.00 SEPT 1500.00 50.49 1400.00 56.42 1350.00 1253.43 1350.00 876.71 1050.00 1115 OCT 1500.00 616.52 1400.00 72.72 600.00 700.00 63.05 NOV 1500.00 232.58 1225.00 11.73 1500.00 750.00 6.78 525.00 DEC 1350.00 119.90 450.00 600.00 21.50 350.00 JAN 1500.00 352.13 1200.00 15.37 1350.00 75.00 525.00 11.80 1750.00 284.38 FEB 1500.00 81.41 1200.00 10.00 1200.00 85.00 1225.00 11.34 1750.00 33908 MAR 1500.00 533.18 1200.00 684.86 1575.00 1399.59 1225.00 8.00 1750.00 85.88 APRIL 1500.00 140.70 900.00 0.00 1225.00 820.00 1125.00 1750.00 850.00 MAY JUNE TOTAL REIMB 14700.00 2228.16 5075.00 155.56 10500.00 2391.32 10750 00 2635.86 9875.00 1349.84 7000.00 1559.34 TOTAL EXPS 14700.00 2228.16 5075.00 155.56 10500.00 2391.32 10750 00 2635.86 9875.00 1349.84 7000.00 1559.34 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2011 -2012 MATT LE VESOUE DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC Independence Flag 7/3/2011 12.64 Inland Action 7/12/2011 11.10 Succession Plan 7/14/2011 16.10 LAFCO 7/14/2011 16.65 SBVMWD 7/19/2011 12.21 Meeting w/Robert Deloach 7/21/2011 23.07 Meeting w/Robert Deloach 8/17/2011 9.48 Succession Plan 9/3/2011 26.64 Meeting w/Robert Deloach 9/21/2011 8.31 SBVMWD 9/30/2011 15.54 Meeting w/Robert Deloach 10/2/2011 19.72 Meeting w/Robert Deloach 10/5/2011 16.01 Meeting w/Robert Deloach 10/11/2011 14.80 Green Tech Expo 10/17/2011 9.00 Succession Plan 10/18/2011 26.64 16.38 Meeting w/Deloach 10/20/2011 12.38 State of Community 10/25/2011 30.00 Facilities Expo 10/27/2011 421.40 50.19 Meeting w/Shorett 11/1/2011 31.06 Meeting w/Robert Deloach 11/3/2011 7.49 Meeting w/B Reeb 8 Sturgeon 11/8/2011 73.51 Succession Plan 11/4/2011 26.64 Meeting w/Robert Deloach 11/16/2011 12.88 GETS Wireless Priority Sery 11/30/2011 81.00 Meeting w/Robert Deloach 12/15/2011 11.38 Meeting W/John Mura 12/8/2012 27.00 Chino Hills City Yard 12/9/2012 45.51 36.01 Calif Special District Assoc 1/12/2012 225.00 51.06 Mig w/Dr Mathis 1/19/2012 32.77 Meeting w/John Mura 1/20/2012 13.33 ASBCSD 1123/2012 29.97 Meeting w/Dr.Mathis,J Mura 2/6/2012 15.54 13.66 Meeting w/John Mura 2/13/2012 10.00 Meeting w/Dr. Mathis,J Mura 2/28/2012 15.54 Highland Chamber 2/28/2012 15.00 Meeting W1 John M 2/28/2012 11.67 Meeting W/John M 316/2012 25.30 ACWA 3/6112-317/12 190.00 215.60 36.00 9.95 Meeting W/John Mura 3/712012 23.33 Highland Chamber 3/27/2012 20.00 Meeting W/John M 3/28/2012 13.00 Highland Chamber 4/12/2012 5.00 Meeting W/John M 4/13/2012 8.50 Meeting W/Or Mathis 4/23/2012 15.54 27.66 Highland Chamber 4/24/2012 69.00 15.00 TOTAL 539.00 637.00 465.97 0.00 482.60 81.00 22.59 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2011 -2012 LARRY MALMBERG DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC Meeting w/Robert Deloach 8/22/2011 14.69 Succession Planning 9/3/2011 21.42 ASBCSD 9/26/2011 35.00 Meeting w/Robert Deloach 10/2/2011 19.72 Meeting w/Robert Deloach 10/5/2011 16.01 Meeting w/Robert Deloach 10/11/2011 14.79 Succession Planning 10/21/2011 22.20 Meeting w/Robert Deloach 11/14/2011 11.73 TOTAL 35.00 0.00 43.62 0.00 76.94 0.00 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2011 -2012 JAMES MORALES DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC Meeting w/Robert Deloach 6/27/2011 11.74 Ca State University Sac 7/1/2011 63.55 Main Event Mngmt Corp 7/14/2011 150.00 Meeting w/Deloach 7/21/2011 23.08 Meeting w/Deloach 7/27/2011 9.60 GFOA Membership 7/27/2011 150.00 Meeting w/Robert Deloach 8/25/2011 19.69 ACWA Conference 9/22/11-9/23/11 675.00 199.65 316.44 43.79 Meeting w/Robert Deloach 9/26/2011 18.55 Meeting w/Robert Deloach 1/6/2012 15.37 Meeting w/John Mura 2/3/2012 10.00 Meeting w/John Mura 3/6/2012 13.25 Meeting w/John Mura 3/7/2012 23.34 ACWA Conference 3/7112-318112 68.19 156.48 ACWA Conference 3117/12-3/18/12 190.00 233.60 Golf Tournament 4/19/2012 75.00 Invoiced for golf tournament 4/19/2012 -75.00 TOTAL 865.00 233.60 267.84 472.92 188.41 150.00 213.55 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2011 -2012 KIP STURGEON SATE CONFERENCE RAILFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC WEF Tour 4/13/11-4/15/11 -695.00 Meeting w/Robert Deloach 7/19/2011 11.28 Highland Chamber Comm 7/26/2011 20.00 Highland Chamber Comm 8/23/2011 15.00 Water Education Foundation 9/8/2011 450.00 123.75 172.47 Meeting w/Robert Deloach 9/12/2011 14.45 Route 66 9/17/2011 21.04 UCLA Inland Empire Conf 9/22/2011 95.00 Meeting w/Robert Deloach 11/14/2011 6.78 TED 12/3/2012 8.38 5.00 Meeting w/Robert Deloach 12/15/2011 8.12 SBCSDA 1/23/2012 35.00 IEEAC 1/31/2012 40.00 San Bndo County 2/9/2012 50.00 ASBCSD 2/28/2012 35.00 neetiing w/.io'nn M 3/6/2012 18.25 ACWA 3/6/12-317112 190.00 7.50 312.96 Water Education Foundation 3/13/12-3/16/12 695.00 115.88 Highland Chamber Comm 3/27/2012 20.00 IEEAC 3/28/2012 40.00 Water Education Foundation 4/10112-4/13/12 695.00 SAW PA 4/25/2012 125.00 TOTAL 1818.38 7.50 5.00 552.59 58.88 193.51 BOARD OF DIRECTORS EXPENSES DRAFT FISCAL YEAR 2011 -2012 GEORGE WILSON DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC SAS Congressional Briefing 7/9/11-7/13/11 515.00 689.64 Meeting w/Robert Deloach 7/29/2011 13.89 Meeting w/Robert Deloach 8/2/2011 11.77 Meeting w/Robert Deloach 8/17/2011 12.20 Meeting w/Robert Deloach 9/2/2011 13.15 Meeting w/Robert Deloach 1014/2011 13.05 ACWA Conf 11/29/2011 635.00 ACWA Conf refund 11/29/2011 -585.00 Meeting w/Robert Deloach 1/4/2012 11.80 Meeting w/John Mura 2/21/2012 11.34 Meeting w/John Mura 3/2/2012 8.00 TOTAL 50.00 515.00 0.00 689.64 95.20 0.00 BOARD OF DIRECTORS EXPFNSES DRAFT FISCAL YEAR 2011 - 2012 BEN COLEMAN DATE CONFERENCE CARFARE MILEAGE NAME 0 F —EET!NG --ES A,IRE P,RE PARKING LOUGIN'v IfCALJ tviiSC Calendar for EVWD notes 1/5/2012 19,38 CSDA 1/12/2012 225.00 IEEAC 1/31/2012 40.00 Meeting w/John Mura 2/212012 7,87 CSDA Training 2/17/2012 225.00 27.92 ASBCSD 2/27/2012 35.00 43.29 ASBCSD 3/19/2012 26.00 30.41 W M W D 3/21/2012 29.47 Model Netics Web Course 4/13/2012 850.00 TOTAL 1401.00 0.00 131.09 0.00 7.87 19.38 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIF'SiCTOR Ben Coleman MONTH May 2012 Boa-d Meetings 9, 23 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 3-Ma y_ SBVMW'D Meeting of the Water Advisory Commission on Water Policy 8-May___ Highland City Council City Council Meeting 11-f,ate EVWD Behind the dam tour 15-t,lay EVWD Solar Challenge meeting 5/15'2012.?NC) Highland Planning Commission Highland City Planning commission meeting 17-Maw E\/WD Meeting with Bill Mathis 21-Dray ASBCSD Meeting in Hisperia 5/22f2012 Highland City Council City Council Meeting 5/24x2012 (NC) HAHS Highland Area Historical Society 25-Nl2:L 6vc) EVWD Retirement Program 30-Nlay EVWD Meet with John Mura and Matt Le Vesque TOTAL#OF MEETINGS 10 @ $175.00 each $ 1,750.00 Travel Expenses: (Details on Back) $ 38.85 Total Director's Meetings& Expenses$ 1,788.85 j Direc:or's Signature �J � „�G! Less Any Advance Payments$ Date of Boar:l Approval i _ TOTAL DUE DIRECTOR$ 1,788.85 Administrative Manager MiscAlaneous Note:, Attended Model-Netics webinars on May 4, 11, 18, 25. Harassment Prevention Seminar 1-3 pm M/!r 2, TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT 21-May TOTAL LODGING $ Personal Auto: (Detailed receipts attached*) PARKING DATE FUNCTION ATTENDED MILES FEES 21-May ASBCSD Meeting 70 $ TOTAL FEES $ CURRENT RATE: $0.555 TOTAL MILES 70 $ 38.85 Meals: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached*) DATE FUNCTION/ NATURE OF EXPENSE AMOUNT TOTAL OTHER $ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIF iCTOR Matt Le Vesque MONTH MAY 2011 Board Meetings 9-May, 23-May Conferences and Other Meetings DATE ORGANIZATION PURPOSE 1-M ay EVWD Mtg_ w/J. Morales, J. Mura 3-May_ EVWD Mtg. w/ B. Mathis 9-M,)L _ Highland Chamber Board Meeting 10 Maw__ City of Highland Trails Committee _ 11_I,lay_ EVWD Seven Oaks Dam 14_1.1ay_ EVWD Legislative & Community Affairs Committee 15_G1ay_ EVWD Solar Challenge Team 16_May US DOE Alternative Clean Transportation Expo 17_P lay_ Microsoft Cloud Based ERP 20-May_ Valley District H2O Solar Boat Races 22-Away Highland Chamber Monthly Luncheon 24-N ay NBS Revenue/Cost Seminar(CVWD) 25-1\'ay EVWD Mtg. w. G. Clum mer, J. Mura TOTAL#OF MEETINGS 10 @ $150.00 each $ 1,500.00 Travel Expenses: (Details on Back) $ 142.08 Total Director's Meetings & Expenses $ 1,642.08 Dire::tor's Signature Less Any Advance Payments $ Date cf Bca J Approval TOTAL DUE DIRECTOR$ 1,642.08 Adm nistrative Manager Miscellaneous Notes EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Matt Le Vesque MONTH May 2012 Board Meetings Conferences and Other Meetings DATE ORGANIZATION PURPOSE 25-May EVWD M. Bolls Retirement Lunch 30-May EVWD Meeting w/ B Coleman J Mura TOTAL# OF MEETINGS—@ $150.00 each $ Travel Expenses: (Details on Back) $ Total Director's Meetings & Expenses $ Director's Signature Less Any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $ Administrative Manager Miscellaneous Notes TWMEL. EXPENSES Loc 3mgs, (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto. (Detailed receipts attached*) PARKING DATE FUNCTION ATTENDED MILES FEES_ 3-IV Mtg. w/ IVlathis - Fontana 28 $ _ 16_gpL—_ 'Expo - Long Beach 170 $ 2441ay __ NBS - Rancho Cucamonga 58 $ TOTAL FEES $ CURRENT RATE: $0.555 TOTAL MILES 256 $ 142.08 Meets; (Detailed receipts attached*) DA'I E FUNCTION ATTENDED AMOUNT $ $ TOTAL MEALS $ Oth< r_ (Detailed receipts attached*) DA'I E FUNCTION / NATURE OF EXPENSE AMOUNT TOTAL OTHER $ 0 tIGMAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 142.08 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT D. RECTOR Morales MONTH May 2012 Bcard Meetings 8,22 Cr nferences and Other Meetinos _ DATE ORGANIZATION PURPOSE ,144ay Meet with General Manager Organizational Structure 11 M District Tour Meet with Distrct ratepayers 14:May Legislative & Public Affairs Committee Meeting 31 !May._ ACWA State Legislative Committee (agenda/bill review) TOTAL#OF MEETINGS 6 @ $150.00 each $ 900.00 Travel Expenses: (Details on Back) $ Total Director's Meetings & Expenses$ 900.00 J Director's Signature /� � Less Any Advance Payments $ Dalp of Board Approval TOTAL DUE DIRECTOR$ 900.00 Adi iinistrative Manager Miscellaneous Nodes TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached*) PARKING DATE FUNCTION ATTENDED MILES FEES TOTAL FEES $ CURRENT RATE: $0.555 TOTAL MILES $ Meals: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached*) DATE FUNCTION/NATURE OF EXPENSE AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Sturgeon MONTH May 2012 Bcird Meetings 9 & 23 Cg iferences and Other Meetings DATE ORGANIZATION PURPOSE 04/27 EVWD Meet with CEO 03 MWD Water Conservation Expo 07 EVWD Meet with CEO 09 EVWD Meet with CEO 15 EVWD Meet with CEO -- H2O Solar Races 15 EVWD H2O Solar Races Presentation 15 CVWD Facility Tour 20 H2O Solar Races Race Day Work 21 ASBCSD Meeting 16 Alternative Clean Transportation Expo 22 Haaker Equipment Open House and Training 24 Ener'Voc Economic Demand Response Program Seminar 30 Ener'Voc Demand Response Summer Update Seminar Highland C of C Meeting TOTAL#OF MEETINGS 9 @ $175.00 each $ 1 ,575 . 00 Travel Expenses: (Details on Back) $ 73 . 22 Total Director's Meetings & Expenses$ 1 , 648 . 22 Director's Signature ��C Less Any Advance Payments $ Dato of Boar 'c Approval June 13 , 2012 TOTAL DUE DIRECTOR$ 1 , 648 . 22 Administrative Manager Misi:ellaneous Notes TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached*) PARKING DATE FUNCTION ATTENDED MILES FEES 16 ACT $ 10 . 00 22 Haaker — Fuel Receipt $37 . 22 $ TOTAL FEES $ 10 . 00 CURRENT RATE: $0.555 TOTAL MILES $ 37 . 22 Meals: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT Reimburse District $ 58 . 00 — TOTAL MEALS $ 58 . 00 — Other: (Detailed receipts attached*) DATE FUNCTION/NATURE OF EXPENSE AMOUNT 03 MWD — Rail Fare $27 x 2 $ 54 . 00 03/28 Meal for Robert Reeb $ 15 . 00 22 Highland Chamber Meeting $ 15 . 00 TOTAL OTHER $ 84 . 00 * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 73 . 22 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Wilson MONTH May 12012 Board Meetings 5/915/23 Conferences and Other Meetings DATE _ ORGANIZATION PURPOSE 2_Ilgl EVWD Mtg w/Gen Mgr 8 M� EVWD Mtg w/Gen Mgr TOTAL#OF MEETINGS 4 @ $175.00 each $ 700.00 Travel Expenses: (Details on Back) $ Total Director's Meetings & Expenses$ 700.00 Din:!ctor's Signature Less Any Advance Payments$ Da:-of Bo; rd Approval TOTAL DUE DIRECTOR$ 700.00 Administrative Ma r iager Mis,:ellaneous Noll m BOARD AGENDA STAFF REPORT Meeting Date: June 13,2012 East Valley Water District Public Hearing: ❑ - Discussion Item: ❑ Consent Item: May 29, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES RECOMMENDATION: Staff' recommends that the Board of Directors award a contract for the District's annual landscaping services to Excel Landscape. BACKGROUND/ANALYSIS: In the past, the District has used multiple contracts to provide the landscape maintenance for its facilities. By consolidating the landscape services into a single annual contract, the District will have fifty-six (56) locations being maintained at regular intervals by one contractor at a reduced monthly rate. The District is currently paying a total of$11,000/month for landscape services. Landscape Maintenance services are included in the budget for Fiscal Year 2012/2013 with a budget of$135,000. The budget can now be revised to accommodate the contract amount. The District's Engineering Department developed the Request for Proposals (RFP), soliciting five qualified landscaping companies, listed below: 1. David 011is Landscape Development 2. Excel Landscape 3. 1'icotone Landscaping 4. Rafael's Landscaping 5. Schubert Landscaping Of the five RFP's that were delivered, only two companies responded with qualified bids. One came fiom Excel Landscape in the amount of $10,180/month and one from David 011is Landscape Development in the amount of$14,185/month. Page d #0101 AGENDA DATE: June 13, 2012 SUBJECT: ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES REVIEW BY OTHERS: This agenda item has been reviewed by the Engineering Department. FISCAL IMPACT: The fiscal impact associated with this agenda item is $122,160 which will be included in the budget for 2012/2013. Respectfully submitt d: Recom ed by: p �J r John Mura, Eliseo Ochoa, General Manager/CEO Engineering Manager Page 12 #0101 BOARD AGENDA STAFF REPORT Meeting Date: June 13, 2012 East Valley Water District Public Hearing: ❑ —"--'— Discussion Item: ❑ Consent Item: May 30, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: CONTRACT FOR AUTOMATED METER READING SYSTEM (AMR) AND DOMESTIC COLD WATER METER PROPOSAL RECOMMENDATION: Staff recommends that the Board of Directors award a contract for implementation of the Itron Automated Meter Reading System (AMR) to Inland Water Works Supply Company. BACKGROUND/ANALYSIS: On Tuesday, \lay 15, the District opened bids from three vendors who proposed to supply the District with the Itron Automated Meter Reading System (AMR) and `radio ready' meters of various sizes. The three bids were the only responses from RFPs sent to the following qualified companies: I. Ferguson I. Inland Water Works Supply Company 3. Measurement Control Systems (National Meter and Automation, Inc.) 4. James Jones Company 5. The BEST Meter Company Inc. 6. Mueller Systems 7. Badger Meter Qualified bids were submitted by: Inland Water Works Supply Company, Measurement Control System;; and Mueller Systems. After careful review, staff has determined that Inland Water Works ; uppl.y Company was the lowest responsible bidder for both the AMR System implementation and on meter pricing. Page! 1 #0103 AGENDA DATE: June 13, 2012 SUBJECT: CONTRACT FOR AUTOMATED METER READING SYSTEM (AMR) AND DOMESTIC COLD WATER METER PROPOSAL Automated Meter Reading System (AMR) System Costs: • 5 Handhelds with SRead Radio and Bluetooth capabilities. • Docking Station and Installation of Software. • Software Installation that will be installed on the District's Network. This software will assist with the District's Harris Northstar Billing System, in the creation of an interface between it and the Software. • Training: handheld usage; transfer files or account information with Northstar. • Customer Support Services: assistance with software installation; troubleshooting and reconciling failed devices; network growth and the addition of new devices; training needs; software upgrades. Me as ore me at Control Inland Wate r Works Mueller Systems Systems Unit Extended Extended Extended Description Otv Price Price Unit Price Price Unit Price Price Itron FC300SR FC3-0004-001 5 $4,500.00 $ 22,500.00 $ 7,721.00 $ 38,605.00 $12,000.00 $ 60,000.00 Itron Five Bay Multi Docking Station FC3004MLTDOCK (Include AC Power Cord 9000OA066CBLPW RAC 1 $2,000.00 $ 2,000.00 $ 3,200.00 $ 3,200.00 $ 5,335.00 $ 5,335.00 Itron MV-RS Software MV-RS B 1 $2575.00 $ 2,575.00 $ 4025.00 $ 4,025.00 $ 6,710.00 $ 6,710.00 Handheld Setup,Software Installation, and Training on their use 1 $3,200.00 $ 3,200.00 $12,000.00 $ 12,000.00 $16,750.00 $ 161750.00 8% Sales Tax I $2 166.00 $ 2,166.00 $ 3,666.40 $ 3,666.40 $ 5,763.60 1 $ 5,763.60 Total $32,441.00 $ 61,496.40 $ 94,558.60 Although the District has not decided on exactly how many Radio Transmitters will be purchased, for bidding purposes, the District has agreed upon 1,000. Costs for Radio Transmitters Measurement Control Inland Water Works Mueller Systems Systems Unit Extended I Extended Extended Descri tian t Price Price UnitPrice Price Unit Price Price Itron 100W ERT ERW-1300-203 1000 $ 75.00 $ 75,000.00 $ 153.00 $ 153,000.00 $ 255.00 $ 255,000.00 8% Sales Tax I $ 6000.00 $ 6000.00 $12240.00 $ 12,240.00 $20,400.00 $ 20,400.00 Total $81,000.00 $165,240.00 $275,400.00 Page 12 #0103 AGENDA DATE: June 13, 2012 SUBJECT: CONTRACT FOR AUTOMATED METER READING SYSTEM (AMR) AND DOMESTIC COLD WATER METER PROPOSAL Meter Proposals For bidding purposes, the District requested that each company provide a per unit cost for various types of/", 1", 1 %z° and 2" Domestic Cold Water Meters. Inland Water MeasurementControl Works MuellerSystems Systems Unit Extended Extended Extended Descri tion t Price Price Unit Price Price Unit Price Price 3/4 x 7 1!2"Positive Displacement Meter 1 $155.00 $ 155.00 $ 218.00 $ 218.00 $ 364.00 $ 364.00 314 x-7.-].,-,"Class I Vertical Turbine 1 $210.00 $ 210.00 $ 294.00 $ 294.00 $ 490.00 $ 490.00 314 x 9"Positive Displacement Meter 1 $155.00 $ t55.00 $ 218.00 $ 218.00 $ 364.00 $ 364.00 374 x 9"(:'lass I Vertical Turbine Meter 1 $210.00 $ 210.00 $ 303.00 $ 303.00 S 644.00 $ 644.00 Ix 10 3/4"Positive Displacement Meter l $205.00 $ 205.00 $ 286.00 $ 286.00 $ 477.00 $ 477.00 Is 10 3/4"Class 1 Vertical Turbine Meter 1 $285.00 $ 285.00 $ 403.00 $ 403.00 $ 672.00 $ 672.00 1.5 x 13' Positive Displacement Meter 1 $335.00 $ 335.00 $ 550.00 $ 550.00 $ 884.00 $ 884.00 L5 x 13"Class I Vertical Turbine Meter I $405.00 $ 405.00 $ 574.00 $ 574.00 S 957.00 $ 957.00 2 x 17"Positive Displacement Meter 1 $425.00 $ 425.00 $ 703.00 $ 703.00 $ 1,172.00 $ 1,172.00 2 x 17"Class 1 Vertical Turbine Meter 1 $505.00 $ 505.00 $ 763.00 $ 763.00 $ 1 271.00 $ 1 271.00 8% $ales Tax I $231.20 $ 231.20 344.96 $ 344.96 S 583.60 $ 583.60 Total $3,121.20 $4,656.96 $7,878.60 REVIEW BY OTHERS: "The Engineering and Finance Departments have reviewed this item. FISCAL IMPACT: Funding for this project is included in the approved Fiscal Year 2011-12 budget. Respectfully submitte R ded by John Mttra, Brian Tompki s, General Manager/CEO Chief Financial Officer Page 13 #0103 BOARD AGENDA STAFF REPORT Meeting Date: June 13,2012 East Valley Water District Public Hearing: 1] --- Discussion Item: D Consent: Item: June 6. 2012 TO: GOVERNING BOARD MEMBERS FROM: CHIEF FINANCIAL OFFICER SUBJECT: DISBURSEMENTS RECOMMENDATION: Approve the attached list of accounts payable checks and payroll issued. BACKGROUND/ANALYSIS: Listings of accounts payable checks, and the total fbr payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet. The attached check register, and the total for payroll cited below, were disbursed during the period May 17, 2012 through June 6, 2012. Accounts payable checks for the period included check numbers 232731 through 232968 for a total of$1,283,247.33. The source of funds for this amount is as follows: Unrestricted Funds $957,151.38 Bond P nancing $ State Financing $ 326,095.95 Payroll and benefit contributions paid for this period totaled $136,639.34. Total disbursed during the period $1,419,886.67 REVIEW BY OTHERS: This agenda item has been reviewed by the Chief Financial Officer and the Accounting Supervisor. Pagel SR#0100 AGENDA DATE: June 13, 2012 SUBJECT: DISBURSEMENTS FISCAL IMPACT: $1,419,886.67(budgeted expenditures) Respectfully submitted: Recommended by: 1 /J '\—AL t4dP � 7 John Mura r Bnan W. Tompki4is General Manager/CEO Chief Financial Officer ATTACHMENTS: List of Accounts Payable checks Page 12 SR#0100 Data Wednesday,June 0E..2012 ..,- viSiPW �w�a :n9:cj �:n1oi ia'ieGi Re"; APGHK.rpt Check Register-EVWD Check Register Use, KA1HY --.-a^.y _„,,., Check Nbr Tvce Date Id Name ProiedlD Project Description Discount On.-DocAmt DrCr 232731 CK 05/23/2012 AFF006 ROSIE AFFATATI 6341 088092 VO 22210 Customer Refunds 63.41 D 232732 --K , ,20,c nn1%ip i "i. JHIN%;kA.DB.A^ASH'.,'K K. 12.836.90 088504 VO 74500 Engineering Consultants 8,496,00 D 088506 VO 74500 Engineering Consultants 4,340.90 D 232733 CK 05/23/2012 ALT006 ALTISOURCE SOLUTIONS 81.93 088093 VO 22210 Customer Refunds 37.35 D 088447 VO 22210 Customer Refunds 44.58 D 232734 CK 05/23/2012 ARRO09 ARROWHEAD UNITED WAY 45.00 088432 VO 23191 United Way Deduction 45.00 D 232735 CK 05/2312012 ASS001 ASBCSD 200.00 088482 VO 71400 Memberships and Dues 200.00 D 232736 CK 05/23/2012 ATT007 AT&T 306.56 088492 VO 71015 Telephone 27173 D 088493 VO 71015 Telephone 34.83 D 232737 CK 05/23/2012 BAR074 BARRY'S SECURITY SERVICES, INC 5,466.18 088403 VO 72500 Security Services 1,355.01 D 066404 VO 72500 Security Services 1,378.08 D 098494 VO 72500 Security Services 1,378.08 D OGa495 VO 72500 Security Services 1,355.01 D 232738 CK 05/23/2012 BIL003 BILL&WAGS INC. 343.13 088415 VO 71725 Vehicle Repairs/Maintenance 343.13 D 232739 CK 05123/2012 BLA033 BLAIS&ASSOCIATES, INC 2,901.72 088477 VO 74900 Miscellaneous Consultants 76348 D 088,183 VO 74900 Miscellaneous Consultants 830.91 D 088,184 VO 74900 Miscellaneous Consultants 1,307.33 D 232740 CK 05/23/2012 CAL128 CALIFORNIA UTILITY EXECUTIVE M 35.00 088465 VO 77100 Education/Seminars/Conference 35.00 D 232741 CK 05/23/2012 CAN032 LLC^CANTERBURY LOTS-68 59.68 088094 VO 22210 Customer Refunds 59.68 D 232742 CK 05/23/2012 CIT021 S.B.M.W.D. 572.35 08,178 VO 71010 Utilities 279.86 D NiPi79 VO 71010 Utilities 119.18 D Date: Wednesday,June 06,2012 Page: 2 of 18 Time: 01 31PM East Valley Water District Peron APCHK of Check Resister-EVWD Check Resister Use, KATHY Company EVWD Check Nbr Type Date Id Name ProiectlD Protect Description Discount OrioDocAmt DrCr 088480 VO 71010 Utilities 173.31 D 232743 CK 05/23/2012 CIT029 CITY NATIONAL BANK 32,609.60 088,131 VO 22275 Retention Payable 32,609.60 D 232744 CK 05/23/2012 CRIO06 JANIE CRISAFI 77.99 088095 VO 22210 Customer Refunds 27.22 D 088096 VO 22210 Customer Refunds 50.77 D 232745 CK 05/23/2012 CVS001 STRATEGIES—CV 18,190.64 088496 VO 74200 Public Relations Consultants 18,190.64 D 232746 CK 05/23/2012 DIA037 DIAZ—ALEJANDOR 42.79 088065 VO 22210 Customer Refunds 42.79 D 232747 CK 05/23/2012 EAS003 East Valley Water District 1,038.63 088433 VO 23195 FSA Withholding 1,038.63 D 232748 CK 05123/2012 FA1002 FAIRVIEW FORD SALES,INC 65.62 088411 VO 71720 Vehicle Parts/Supply 65.62 D 232749 CK 05123/2012 FAR001 FARMER BROS CO 406.82 088438 VO 71503 Kitchen Supplies 208.93 D 088507 VO 71503 Kitchen Supplies 197.89 D 232750 CK 05123/2012 FER009 FERGUSON ENTERPRISES INC 1350 208.37 088439 VO 61000 Materials&Supplies-Oper. 208.37 D 232751 CK 05/23/2012 FIE014 FIELD ASSET SERVICES,INC 25.30 088452 VO 22210 Customer Refunds 25.30 D 232752 CK 05123/2012 GRA054 REAL EST—GRAND TERRACE 66.16 088097 VO 22210 Customer Refunds 66.16 D 232753 CK 05123/2012 GR0001 GRUMET—KENNETH 48.71 088418 VO 22210 Customer Refunds 48.71 D 232754 CK 05/23/2012 HAC001 HACH COMPANY 505.10 088440 VO 65100 Treatment Chemicals 505.10 D 232755 CK 05/23/2012 HDS001 HD SUPPLY WATERWORKS,LTD 607.77 088499 VO 14310 Inventory-Constr.Materials 607.77 D 232756 CK 05/23/2012 HEN148 JOHN HENRY 13.86 Dale: Wednesday,June 09 2019 pay.: -,o118 n East Vallay Wator fticnjgs ♦...,.. ..�1 ^.1'" nep0lti AwUHK.lpl Cheri Reuister-EVWD Gbec%Repiste: -- KATHY Company Eyy,/p Check Nbr Type Date Id Name ProiectlD Proiect Descdotion Discount OngDocAmt DrCr 088098 VO 22210 Customer Refunds 13.86 D 232757 CK 05/23;2n12 HU9001 11UB CONSTRUCTION SPECIALTIES 927.12 088500 Vn 51000 Materials&Supplies-Oiler. 1587 41 C u865u1 VO 61100 small Tools 339.71 D 232758 CK 05/23/2012 INI-003 INLAND EMPIRE EAC 40.00 u8848e VO 77100 Education/Seminars/Conference 40.00 D 232759 CK 05123/2012 INL005 INLAND WATER WORKS SUPPLY CO 1,154.50 088406 VO 61000 Materials&Supplies-Oper. -7.88 393.98 D 088407 VO 61000 Materials&Supplies-Oper. -13.39 669.60 D 088408 VO 14310 Inventory-Constr.Materials -2.29 114.48 D 232760 CK 05/23/2012 JA0002 JAQUEZ-LESLIE S 19.07 088099 VO 22210 Customer Refunds 19.07 D 232761 CK 05/23/2012 JOH089 CHARRONE JOHNSON 10.04 088100 VO 22210 Customer Refunds 10.04 D 232762 CK 05123/2012 JRF001 J.R.FREEMAN CO., INC 30.78 088474 VO 71570 Computer Supplies 30.78 D 232763 CK 05/23/2012 KIR015 KIRCHNAVY ENTERPRISE 38.27 088101 VO 22210 Customer Refunds 38.27 D 232764 CK 05/23/2012 KON004 KONICA MINOLTA BUSINESS 633.25 088487 VO 71550 Office Equipment MaintContract 633.25 D 232765 CK 05/23/2012 LES002 LESLIE'S POOL SUPPLIES,INC 104.11 088415 VO 65100 Treatment Chemicals 104.11 D 232766 CK 05123/2012 L00006 LOUDEN LLC 129.18 088103 VO 22210 Customer Refunds 20.30 D 088458 VO 22210 Customer Refunds 50.52 D 088459 VO 22210 Customer Refunds 58.36 D 232767 CK 05123/2012 L00007 EVAGELINA LOUGHRAN 45.79 088109 VO 22210 Customer Refunds 45.79 D 232768 CK 0512312012 MUN030 MUNICIPAL WTR DIST OF ORANGE C 4,120.00 088488 VO 22700 CalWARN Contributions 4,120.00 D 232769 CK 05/23/2012 NAP007 NAPA AUTO PARTS/BOSS MOSS 112.49 Date. Wednesday,June 06,2012 East Valley Water District RPage e'. APCHK` t Time 01 31P Check Register-EVWD Check Register n User KATHY Company. EVWD Check Nbr Toe Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 088412 VO 71727 Garage Supplies/Small Tools 44.01 D 088441 VO 71720 Vehicle Parts/Supply 37.45 D 088442 VO 71727 Garage Supplies/Small Tools 31.03 D 232770 CK 05/2312012 NGU129 TUNG NGUYEN 27.18 088104 VO 22210 Customer Refunds 27.18 D 232771 CK 05/2312012 OFF007 OFFICETEAM 659.20 088427 VO 51700 Temporary Labor 659.20 D 232772 CK 0512312012 PAT001 PATTON'S SALES CORP 12247 088503 VO 61000 Materials&Supplies-Open. 122.47 D 232773 CK 05/23/2012 PRE028 PROPERTIES—PREFERRED GROUP 19A4 088067 VO 22210 Customer Refunds 19.44 D 232774 CK 05/23/2012 PR1031 PRIETO—EDWARD 6299 088464 VO 22210 Customer Refunds 62.99 D 232775 CK 05123/2012 REE017 RELATION,LLC—REEB GOVERNMENT 5,400.00 088476 VO 74210 Legislative Consultants 5,400.00 D 232776 CK 05/23/2012 RON005 RONEY—BUFFY 23.04 088462 VO 22210 Customer Refunds 23.04 D 232777 CK 05/23/2012 R00001 ROQUET PAVING 8,559.65 088481 VO 62000 Maintenance 8,559.65 D 232778 CK 05/23/2012 R00008 ROUTE 66 RENDEZVOUS 80.00 088489 VO 77600 Public Education/Outreach 80.00 D 232779 CK 05/23/2012 RRT001 R&R TIRE SERVICE 423.89 088445 VO 71725 Vehicle Repairs/Maintenance 423.89 D 232780 CK 05/23/2012 RYA001 FLOW SOLUTIONS—RYAN HERCO 110.48 088437 VO 61010 Materials&Supplies-Maint. 110.48 D 232781 CK 05/23/2012 SAF005 COMPANY—SAFETY COMPLIANCE 200.00 088417 VO 74400 Safety Consultants 200.00 D 232782 CK 05/2312012 SAL053 OSCAR SALAZAR 57.50 088426 VO 22210 Customer Refunds 57.50 D 232783 CK 05/23/2012 SAL054 RONALD ADHEMAR SALGADO 48.07 Dare. n i u 0 6. 12 F'cf\/olln_.W�4n.r);Str R.00 AP"�qK(s rage oor 1- M1. t """'" tk Register EVWD Check Register _ _a) User Kpiu Y Company EVWO Check Nbr Tvoe Date Id Name ProiectlD Protect Description Discount O npocAmt DrCr 088105 VO 22210 Customer Refunds 48.07 D 232784 CK 0 5112'1120 12 SAid007 SAN BDNO PUBLIC EMPLOYEES ASSN 722.07 088434 VO 23170 11-on Dues i(Lil 7 L, 232785 CK 0523/2012 SAN038 SAN BERNARDINO COUNTY RECORDER 99.00 088428 VO 22218 Lien Release Fee Pavable 99.00 D 232786 CK 0 512 312 01 2 SAU020 JEFFERY SAUERWEIN 11.66 088106 VO 22210 Customer Refunds 11.66 D 232787 CK 05/23/2012 SEE003 SEEBER—CRISTINE 200.00 088467 VO 22210 Customer Refunds 200.00 D 232788 CK 05/23/2012 SEN001 SENTRY-TECH SYSTEMS,L.L.C. 1,475.00 088405 VO 72500 Security Services 1,475.00 D 232789 CK 05/23/2012 SHA025 CYNTHIA SHAIKH 14.31 088107 VO 22210 Customer Refunds 14.31 D 232790 CK 05/23/2012 SKY004 EQUiTiES—SKYLINE VISTA 53.69 088470 VO 22210 Customer Refunds 53.69 D 232791 CK 0512312012 S00002 SO CAL GAS COMPANY 92.43 088490 VO 71010 Utilities 92.43 D 232792 CK 0 5/2 312 01 2 S00005 SOUTH COAST A.Q.M.D. 227.76 088409 VO 77500 Regulatory Fees 113.88 D 088,110 VO 77500 Regulatory Fees 113.88 D 232793 CK 0523!2012 SSC001 SSC CONSTRUCTION, INC. 293,48635 088430 AD 22275 Retention Payable -32,609.60 C 088429 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 326,095.95 D 232794 CK 05/23/2012 STA041 STAR AUTO PARTS 26.37 088413 VO 71727 Garage Supplies/Small Tools 8.95 D 088414 VO 71720 Vehicle Parts/Supply 13.11 D 088443 VO 71727 Garage Supplies/Small Tools 4.31 D 232795 CK 05/23/2012 STA055 STATE DISBURSEMENT UNIT 3,751.27 088435 VO 23190 Miscellaneous Deductions 2,342.77 D 088436 VO 23190 Miscellaneous Deductions 1,408.50 D 232796 CK 0512312012 SWRO01 SWRCB 466.00 Page. 6 of 18 Date Wednesday,June 06,2012 East Valley Water District Report. A CHK.r 1 rme. 01,31pm Check Register-EVWD Check Register p User KATHY Company E\/WD Check No Type Date Id Name ProiecllD Proiecl Descdotion Discount OrigDocAmt DrCr 088505 VO 11200 Construction in Progress WA002487 PLT151 TO PLT40 PIPELINE DES 466.00 D 232797 CK 05123/2012 TAF005 TAFOYA-ALFONSO 23.71 088108 VO 22210 Customer Refunds 23.71 D 232798 CK 05/23/2012 TAY013 KEN TAYLOR 90.00 088497 VO 77400 Licenses and Certifications 90.00 D 232799 CK 05/23/2012 TRA022 TRANS WEST TRUCK 301.35 088444 VO 71725 Vehicle Repairs/Maintenance 301.35 D 232800 CK 05123/2012 VER004 VERIZON CALIFORNIA 297.95 088491 VO 71010 Utilities 91.99 D 088491 VO 71015 Telephone 162.36 D 088498 VO 71015 Telephone 43.60 D 232801 CK 05/2312012 VUL001 VULCAN MATERIALS COMPANY 859.82 088502 VO 61000 Materials R Supplies-Oper. 859.82 D 232802 CK 0 5/2 312 01 2 WIL096 WILLDAN FINANCIAL SERVICES 920.00 088446 VO 74900 Miscellaneous Consultants 920.00 D 232803 CK 05/2312012 WJM001 W.J.MCKEEVER 2,150.00 088416 VO 11200 Construction in Progress WA002448 EASTWOOD FARMS MUTUAL WATER 2,150.00 D 232804 CK 05/2312012 W00004 WOODHOUSE-ERNIE 50.03 088473 VO 22210 Customer Refunds 50.03 D 232805 CK 05/30/2012 123002 KEY-123 HOME 74.14 088257 VO 22210 Customer Refunds 74.14 D 232806 CK 0 513 0/2 01 2 ABB004 ABBCO SERVICES, INC. 3,007.50 088529 VO 62000 Maintenance 3,007.50 D 232807 CK 05/30/2012 ADM002 ADMIRAL CONSULTING GROUP 370.00 088557 VO 71560 Computer System MaintContrac 370.00 D 232808 CK 05/30/2012 ADP004 ADP,INC 132.67 088530 VO 77300 Employee Programs 132.67 D 232809 CK 05/3012012 ALL049 ALLIANT CONSULTING,INC 1,616.00 088531 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 1,616.00 D 232810 CK 05/30/2012 ALT006 ALTISOURCE SOLUTIONS 288.16 Date: Wednesday.June 06.2012 Page 7of!d 1, „..,,,., East Valley Watar nlsrhht Check Register-F'VWD Check Register ” ""'pt Use- r 'Hr Go pany: EVWp Check Nbr Type Date Id Name ProiectlD Protect Description Discount Ony_D_ocAmt DrCr 086243 Vn 22210 CUStpnler Refunds 288.16 D 232811 CK 0513012012 ARR032 ,ARROYOS-REYNALDO 38.52 088161 VO 222 10 Customer Refunds 38_52 D 232812 CK 05/30/2012 ATT007 AT&T 241.52 088548 VO 71015 Telephone 35.21 D 088599 VO 71015 Telephone 137.92 D 088550 VO 71015 Telephone 68.39 D 232813 CK 05/30/2012 AVA005 AVAYA FINANICIAL SERVICES 1.212.00 088551 VO 22503 LTD due within 1 year 922.51 D 088551 VO 85100 Interest Expense 289.49 D 232814 CK 05130/2012 BAR074 BARRY'S SECURITY SERVICES, INC 2,733.09 088552 VO 72500 Security Services 1,378.08 D 088553 VO 72500 Security Services 1,355.01 D 232815 CK 05130/2012 BON014 BONAFEDE-JACK 65.38 088258 VO 22210 Customer Refunds 65.38 D 232816 CK 05/3012012 BPRO02 GROUP LLC-BPR 38.06 088183 VO 22210 Customer Refunds 38.06 D 232817 CK 05130/2012 BRA059 BRADFORD-ROZALYNN 25.06 088244 VO 22210 Costumer Refunds 25.06 D 232818 CK 05130/2012 CAV003 CAVINESS-JOHN 62.63 088200 VO 22210 Customer Refunds 62.63 D 232819 CK 0513012012 CH.4115 CHAKMA-ARUNABHA 46.38 088188 VO 22210 Customer Refunds 46.38 D 232820 CK 05130/2012 CHA116 CHAVEZ-MARIA A TORRES 22.12 088245 VO 22210 Customer Refunds 22.12 D 232821 CK 05/30/2012 CHE007 CHEM-TECH INTERNATIONAL INC 5,256.61 088508 VO 65100 Treatment Chemicals 5,256.61 D 232822 CK 05/30/2012 CHH003 CHHAN-VALERIE 8121 088184 VO 22210 Customer Refunds 36.42 D 088449 VO 22210 Customer Refunds 46.79 D 232823 CK 05/30/2012 CH0003 CHOWDHURY-MUSSADDEQ 27.50 Date. Wednesday,June 06,2012 East Valle Water District Page 8 0118 . 01:31PM y Report. APCHICrpt Time Check Register-EVWD Check Register company_ EVWD User KATHY Check Nbr Type Date Id Name ProiectlD Proiect Description Discount OrigDocAmt DrCr 088181 VO 22210 Customer Refunds 27.50 D 232824 CK 05/30/2012 CON002 CONSOLIDATED ELECTRICAL DIST 49.01 088524 VO 71615 Building Repairs/Maintenance 49.01 D 232825 CK 05130/2012 DAN022 DANG-THOUNG 2684 088189 VO 22210 Customer Refunds 26.84 D 232826 CK 05/30/2012 DAV050 DAVIS-LINDA J 56.01 088450 VO 22210 Customer Refunds 56.01 D 232827 CK 05130/2012 DEGO06 MARY DEGEETER 46.79 088451 VO 22210 Customer Refunds 46.79 D 232828 CK 05/3012012 DEL072 VICTOR DELEON 61.15 088520 VO 77400 Licenses and Certifications 61.15 D 232829 CK 05130/2012 FAI002 FAIRVIEW FORD SALES,INC 105.21 088534 VO 71720 Vehice Parts/Supply 105.21 D 232830 CK 05/30/2012 GUS007 REALTORS-GUSHUE FAMILY 51.25 088246 VO 22210 Customer Refunds 51.25 D 232831 CK 05/3012012 HAP102 GROUP INC-HAPPY FINANCIAL 42.66 088259 VO 22210 Customer Refunds 42.66 D 232832 CK 05/30/2012 HAT001 HATFIELD BUICK 45.78 088558 VO 71720 Vehicle Parts/Supply 45.79 D 232833 CK 05/3012012 HEN004 HENDRICKSEN-JUSTINE 138.00 088532 VO 77100 Education/Seminars/Conference 138.00 D 232834 CK 05130/2012 HER149 HERNANDEZ-SAUL 7.75 088201 VO 22210 Customer Refunds 7.75 D 232835 CK 05/30/2012 HIG032 INFORMATION TECH-HIGHROAD 19772 088521 VO 74900 Miscellaneous Consultants 197.72 D 232836 CK 05130/2012 INT005 INTERSTATE BATTERY 209.81 088535 VO 71727 Garage Supplies/Small Tools 209.81 D 232837 CK 05/3012012 JAC038 JACK HENRY&ASSOCIATES INC 2,540.00 068554 VO 14420 Prepaid Expense 2,540.00 D _o_ ..adn.ad. ,JUne.r6,2012 Page Soria ❑��4\h IL...111h�..�rli..��i..� rock Register-EV D Check Register =epo.:: AIZ:11 .pl llse. KATHY Company EVVJD Check No Type Date Id Name ProiectlD Proiect Description Discount OngDocAmt DrCr 232838 CK 05/30/2012 JAC048 JACINTO FARMING, INC-LARRY 575.00 088509 VO 71705 Grounds Repairs/Maintenance 575.00 D 232839 CK 05130/2012 .10H042 P'WER SlYSIENIS 1 6.37 01 088536 VO 71755 Equipment Repairs/Maintenance 7,837.01 D 232840 CK 05/3012012 KEN020 RFAI_ FSTATF-KFN q_COTT 3;4.97 088247 VO 22210 Customer Refunds 369.85 D 088456 VO 22210 Customer Refunds 25.12 D 232841 CK 05130/2012 KH0001 KHUTH-SAMANTH 265.24 088203 VO 22210 Customer Refunds 130.36 D 088204 VO 22210 Customer Refunds 134.88 D 232842 CK 05/30/2012 KIN002 KING-ED 150.00 088522 VO 79100 Safety Equipment 150.00 D 232843 CK 05/30/2012 LAN024 CONSULTANTS-LAND ENGINEERING 9,325.00 088572 VO 11200 Construction in Progress WA002487 PLT151 TO PLT40 PIPELINE DES 8,484.00 D 088573 VO 11200 Construction in Progress WA002487 PLT151 TO PLT40 PIPELINE DES 841.00 D 232844 CK 05130/2012 LAW003 LAWSON PRODUCTS,INC 327.49 088559 VO 61000 Materials&Supplies-Oper. -1.67 192.88 D 088563 VO 61000 Materials&Supplies-Oper. -1.16 137.44 D 232845 CK 05;30;204.2 LE0037 LE-KHAI 23.91 088210 VO 22210 Customer Refunds 23.91 D 232846 CK 05/3012012 LEGO06 COLLIER DBA-KEITH 16,736.00 088525 VO 62000 Maintenance 16,736.00 D 232847 CK 05/3012012 LUC015 LUCERO-ROBIN 25.80 088190 VO 22210 Customer Refunds 25.80 D 232848 CK 05130/2012 MA1002 MAINTENANCE SOLUTIONS INC 4,316.74 088560 VO 71625 Janitorial Supplies 105.84 D 088565 VO 61000 Materials&Supplies-Oper. 4,210.90 D 232849 CK 05/30/2012 MAR209 MARQUEZ-SCOTT 88.51 088260 VO 22210 Customer Refunds 88.51 D 232850 CK 05/30/2012 MIL001 MILOBEDZKI-JACEK 800.00 088533 VO 74100 Computer Consultants 800.00 D Dale: Wednesday,June 06,2012 Page: 10,418 Tnne 01 31PM East Valley Water District W Ro,.q APCHK.rpl Check Register-EVD Check Register User KATHY Company EVWD Check Nbr Type Date to Name ProiectlD Proiect Description Discount OrigDocAmt DrCr 232851 CK 05/30/2012 MIL061 MILLER SPATIAL SERVICES, LLC 2,331.00 088567 VO 51700 Temporary Labor 2,331.00 D 232852 CK 05/3012012 MIS011 DEVELOPMENT-MISSION COUNTIES 31.79 088191 VO 22210 Customer Refunds 31.79 D 232853 CK 05/30/2012 MPP001 2010-3-MPP 82.86 088248 VO 22210 Customer Refunds 10.15 D 088461 VO 22210 Customer Refunds 72.71 D 232854 CK 05130/2012 MUR030 MURRAY-PATRICIA 61.14 088185 VO 22210 Customer Refunds 61.14 D 232855 CK 05/3012012 NAP007 NAPA AUTO PARTS/BOSS MOSS 36.64 088561 VO 71720 Vehicle Pads/Supply 36.64 D 232856 CK 05/30/2012 NAZ001 NAZCA SIGNS&DESIGNS 42.64 088526 VO 77600 Public Education/Outreach 42.64 D 232857 CK 0 513 0/2 01 2 NER006 NERI-GUADALUPE 2.26 088261 VO 22210 Customer Refunds 2.26 D 232858 CK 05/30/2012 NGU130 NGUYEN-XUAN 38.06 088213 VO 22210 Customer Refunds 38.06 D 232859 CK 05/3012012 NGU131 NGUYEN-TRANG THUY 1.92 088211 VO 22210 Customer Refunds 1.92 D 232860 CK 05/30/2012 NOR002 NORTH FORK WATER CO 76,173.37 088523 VO 61050 Water Stock Asses. 76,173.37 D 232861 CK 05/30/2012 ONL001 ONLINE RESOURCES CORPORATION 49.55 088555 VO 66250 Payment/Collection Fees 49.55 D 232862 CK 05/30/2012 OR0016 OROPEZA-CLAUDIA 2146 088249 VO 22210 Customer Refunds 23.46 D 232863 CK 05/30/2012 PAC005 PACIFIC COAST TOOL&SUPPLY 5,263.92 088537 VO 71755 Equipment Repairs/Maintenance 5,263.92 D 232864 CK 05/3012012 PAL035 PALOMARES-FRANK 2,331.00 088564 VO 51700 Temporary Labor 2,331.00 D 232865 CK 05130/2012 PEA005 PEARPOINT,INC 1,949.63 Dal.. vveonesuay.June 06.2012 rave I. _....r.. Check Register-EVWD Check Register UEer KATHY Company: EVWL Check Nbr Type Date Id Name Pro iectlD Protect Description Discount OnaDocAmt DrCr 088566 VO 71725 Vehicle Repairs/Maintenance 1,949.63 D 232866 CK 05/30/2012 PER1i1 PEREZ-MONA 67.70 088214 V(J 2)210 1_7,tnrncr RefiJndc _7.70 D 232867 CK 05/30/2012 PRE028 PROPERTIES-PREFERRED GROUP 22.43 088262 VO 22210 Cngtnmer Rpfiyndc <2.43 D 232868 CK 0 5/3 012 01 2 REE024 REES-DEBORAH 69,43 088192 VO 22210 Customer Refunds 69.43 D 232869 CK 0 5/3 012 01 2 RE1010 REICHERT-GARY 16.23 088216 VO 22210 Customer Refunds 16.23 D 232870 CK 05/3012012 REM012 ADVANTAGE-REMAX 77.42 088182 VO 22210 Customer Refunds 77.42 D 232871 CK 05/3012012 ROS056 LLC-ROSECOMP 64.34 088466 VO 22210 Customer Refunds 64.34 D 232872 CK 05/3012012 SAF005 COMPANY-SAFETY COMPLIANCE 200.00 088526 VO 74400 Safety Consultants 200.00 D 232873 CK 0513012012 SAN013.1 JAMES STEVEN SANTINI 763.75 068540 VO 11200 Construction in Progress WA002508 Wal-Mart Expansion 763.75 D 232874 CK 05130/2012 SAN265 SANCHEZ-MAGDA REY 46.54 088263 VO 22210 Customer Refunds 46.54 D 232875 CK 05/30/2012 SER023 SERNA-SUSANA 23.43 088193 VO 22210 Customer Refunds 23.43 D 232876 CK 05/30/2012 SOT023 SOTO-JULIE N 57.39 088186 VO 22210 Customer Refunds 57.39 D 232877 CK 05/30/2012 STA041 STAR AUTO PARTS 46.87 088538 VO 71720 Vehicle Parts/Supply 14.89 D 088539 VO 71755 Equipment Repairs/Maintenance 29.43 D 088562 VO 71727 Garage Supplies/Small Tools 2.55 D 232878 CK 05/30/2012 STY002 ENTERPRISES INC-STYNER 25.41 088218 VO 22210 Customer Refunds 25.41 D 232879 CK 05/30/2012 TET004 OPAI-TETTEH-DAVID 76.72 Date: Wednesday,June 06,2012 East Valley Water District Page. 14 0118 Tme: 01.31 PM Check Register-EVWD Check Register Revort. ppCHK rp� User KATHY Company: EVWp Check Nbr TVpe Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 088250 VO 22210 Customer Refunds 76.72 D 232880 CK 05/30/2012 THE021 EMBROIDERY C—THE COMPUTERIZED 1,151.76 088527 VO 77300 Employee Programs 177.79 D 088574 VO 77300 Employee Programs 111.97 D 088575 VO 76800 Uniforms 662.00 D 232881 CK 05/30/2012 TOP001 TOP PRODUCERS REALTY&REO 87.46 088251 VO 22210 Customer Refunds 53.73 D 088253 VO 22210 Customer Refunds 33.73 D 232882 CK 05/30/2012 VER004 VERIZON CALIFORNIA 30.43 088556 VO 71015 Telephone 30.43 D 232883 CK 05/30/2012 WIR004 WIRZ&COMPANY PRINTING,INC 394.17 088519 VO 71500 Office Supplies 394.17 D 232884 CK 05/31/2012 HIG028 HIGHLAND STAR LLC 14,102.40 088601 VO 71950 Facilities Rent 9,040.00 D 088602 VO 71950 Facilities Rent 5,062.40 D 232885 CK 06/0612012 ADP002 ADP,INC 326.28 088595 VO 71200 Payroll Processing Service-ADP 326.28 D 232886 CK 06106/2012 ADVO01 ADVANCED TELEMETRY SYS INTL 1,600.00 088605 VO 62500 Maintenance Telemetry 1,600.00 D 232887 CK 06/0612012 ALVO62 ALVAREZ—BIANEY 42.92 088291 VO 22210 Customer Refunds 42.92 D 232888 CK 06/06/2012 AP0007 APODACA—MICHAEL 24.15 088292 VO 22210 Customer Refunds 24.15 D 232889 CK 06/0612012 ARRO09 ARROWHEAD UNITED WAY 45.00 088673 VO 23191 United Way Deduction 45.00 D 232890 CK 06/06/2012 ASS009 PS AMERICA, INC 18,095.00 088596 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 18,095.00 D 232891 CK 06/06/2012 BAR074 BARRY'S SECURITY SERVICES,INC 2,733.09 088670 VO 72500 Security Services 1,355.01 D 088671 VO 72500 Security Services 1,378.08 D 232892 CK 06106/2012 BAR092 BARAJAS—ARNIE 42.21 Date: Wednesday,June 06,2012 *ime a•:3;nra Check Register EVvVD Check Register ✓ IHY Ccmoanv: EVWD Check Nbr Type Date Id Name ProiectlD Protect Description Discount OngF)or.Amt DrCr 088345 VO 22210 Customer Refunds 42.21 D 232893 CK 06/06/2012 BAT002 BATTEEN-JOHN W 3,92n.00 088660 VO 7?7 ,, _;uu;;Js'Ma,,.cnanua Contracts ,920,00 C 232894 CK 06/06/2012 BAX002 MARY BAXTER 476.16 088620 An 765n() uealth;nental lnsuronoc -73.84 C 088619 VO 76600 OPEB-Retiree Medical 550.00 D 232895 CK 06106/2012 BOA001 BOARD OF WATER COMMISSIONERS 255.96 088638 VO 22310 Sewer Trunk Charges 255.96 D 232896 CK 06/0612012 BR0001 BROWNING-JAMES 1,972.96 088611 AD 76500 Health/Dental Insurance -56.76 C 088613 AD 76500 Health/Dental Insurance -56.76 C 088616 AD 76500 Health/Dental Insurance -56.76 C 088623 AD 76500 Health/Dental Insurance -56.76 C 088610 VO 76600 OPEB-Retiree Medical 550.00 D 088612 VO 76600 OPEB-Retiree Medical 550.00 D 086615 VO 76600 OPEB-Retiree Medical 550.00 D 088622 VO 76600 OPEB-Retiree Medical 550.00 D 232897 CK 06/06/2012 BR0001 BRUNICK,MCELHANEY&BECKETT 9,237.50 088668 VO 11200 Construction in Progress WA002516 GREENSPOT RD&BRIDGE PROJECT 1,468.75 D 088668 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 531.25 D 088668 VO 72400 Legal Fees 7,237.50 D 232898 CK 06/06/2012 BUR022 BURGESS MOVING&STORAGE 837.70 088618 VO 71910 Outside Storage Rental 837.70 D 232899 CK 06/06/2012 CAN032 LLC-CANTERBURY LOTS-68 72.84 088448 VO 22210 Customer Refunds 72.84 D 232900 CK 06/0612012 CHAT 17 CHAMP-TODD 52.35 088340 VO 22210 Customer Refunds 52.35 D 232901 CK 06/06/2012 COL047 COLONIAL LIFE,PREMIUM 285.86 088684 VO 23132 Life Insurance-Phoenix Hm Life 285.86 D 232902 CK 06/06/2012 COM019 COMMUNITY DEVELOPMENT 5,895.26 088597 VO 62100 Pennit Fees 5,895.26 D 232903 CK 06/06/2012 CON002 CONSOLIDATED ELECTRICAL DIST 48.17 088586 VO 61000 Materials&Supplies-Oper. 4817 D Date: Wednesday,June 06,2012 ime Page: 14 of to T : 01:31PM East Valley Water District Repon: APCHK rpt Check Resister-EVWD Check Resister User KATHY Company: EVWD Check Nhr Type Date Id Name ProiectlD Project Description Discount OrioDocAmt DrCr 232904 CK 06/06/2012 CR0019 CROWN PRINTERS 263.52 088598 VO 71500 Office Supplies 263.52 D 232905 CK 06/06/2012 EAS003 East Valley Water District 1,038.63 088674 VO 23195 FSA Withholding 1,038.63 D 232906 CK 06/06/2012 ENVO05 ENVIROGEN TECHNOLOGIES, INC 46,702.97 088661 VO 65000 Contracted Treatment-Vendors 29,372.11 D 088662 VO 65000 Contracted Treatment-Vendors 5,901.59 D 088667 VO 65000 Contracted Treatment-Vendors 11,429.27 D 232907 CK 06/0612012 ESR001 ESRI 1,197.66 088607 VO 11200 Construction in Progress WA002374 GIS SYSTEM 1,197.66 D 232908 CK 06/06/2012 FAR002 FARRINGTON-STEVEN 550.00 088624 VO 76600 OPEB-Retiree Medical 550.00 D 232909 CK 06/06/2012 FOX001 FOX-JANA 364.65 088626 AD 76500 Health/Dental Insurance -35.35 C 088625 VO 76600 OPEB-Retiree Medical 400.00 D 232910 CK 06/06/2012 GIP002 GIPSON-JESSATHINA 12.92 088341 VC, 22210 Customer Refunds 12.92 D 232911 CK 06/06/2012 GRA003 GRANT-GORDON 1,650.00 088614 VO 76600 OPEB-Retiree Medical 550.00 0 088617 VO 76600 OPEB-Retiree Medical 550.00 D 088627 VO 76600 OPEB-Retiree Medical 550.00 D 232912 CK 0 6/0 612 01 2 GUN004 GUNN-MATTHEW 66.19 088342 VO 22210 Customer Refunds 66.19 D 232913 CK 06/06/2012 HAA001 HAAKER EQUIPMENT COMPANY 2,215.93 088637 VO 71720 Vehicle Parts/Supply 2,215.93 D 232914 CK 0610612012 HAR102 HARDING ENT-EDWARD 1,788.21 088334 VO 22210 Customer Refunds 1,741.21 D 088335 VO 22210 Customer Refunds 47.00 D 232915 CK 06106/2012 HIG021 HIGHLAND EQUIPMENT RENTAL 25.13 088639 VO 61000 Materials&Supplies-Oper. 25.13 D 232916 CK 06/06/2012 HS0001 HsuBu 550.00 oat. Wednesday. tune0g 2012 , _ Fact Valln�r VU +e,IllN.i-t ==ye ':,+1` "" rtBDOrt: ..L I_HK_rel Check Register-EVWD Check Register Use, KATHY Company EVWD Check Nbr Type Date Id Name ProiectlD Project Description Discount OngDocAmt DrCr 088666 VO 74950 Other Contracted Services 550.00 D 232917 CK 06,106,12012 1U13001 HUB CONSTRUCTION SPECIALTIES 770.66 088587 VO 61000 Materials&Sopones-Oper. - 7%fi.6F L% 232918 CK 06/06/2012 INL005 INLAND WATER WORKS SUPPLY CO 226.08 088679 VO 61000 Materials&Supplies-Oyer. —.,,,, 230.69 D 232919 CK 0 6/0 612 01 2 JAN005 JANEWAY—SYSYA 73.83 088455 VO 22210 Customer Refunds 73.83 D 232920 CK 06/06/2012 KAT001 KATZ LANDSCAPING 6,728.00 088608 VO 71700 Grounds Maintenance Contracts 6,728.00 D 232921 CK 06/06/2012 KEN018 KENNEDY—MICAH 200.00 088599 VO 77100 Education/Seminars/Conference 200.00 D 232922 CK 0610612012 KIN002 KING—ED 290.00 088600 VO 77100 Education/Seminars/Conference 290.00 D 232923 CK 06/0612012 LAN024 CONSULTANTS—LAND ENGINEERING 1,304.47 088581 VO 11200 Construction in Progress WA002487 PLT151 TO PLT40 PIPELINE DES 800.00 D 088582 VO 11200 Construction in Progress WA002515 Plant 24 Run to Waste 504.47 D 232924 CK 0 6/0 612 01 2 LAW003 LAWSON PRODUCTS,INC 224.25 088660 VO 61000 Materials&Supplies-Oyer. -1.95 226.20 D 232925 CK 06/0612012 LAW022 LAW—DEREK 57.09 088293 VO 22210 Customer Refunds 57.09 D 232926 CK 06106!2012 L10002 LIGHTHOUSE REAL ESTATE 60.60 088346 VO 22210 Customer Refunds 60.60 D 232927 CK 06/0612012 LUN010 LUNA—LORA 56.34 088347 VO 22210 Customer Refunds 56.34 D 232928 CK 06/06/2012 MAR149 MARLINK 864.00 088606 VO 79200 Disaster Emergency 864.00 D 232929 CK 06/0612012 MAT036 MATHIS—ROBERT W 4,075.00 088664 VO 74900 Miscellaneous Consultants 4,075.00 D 232930 CK 06/06/2012 MCM002 MCMASTER-CARR 49.88 088681 VO 61000 Materials&Supplies-Oper. -0.50 50.38 D Page: 16 of 18 Date. Wednesday,June 06,2012 East Valley Water District Report: APCHK.rpt Time 01:31PM Check Register-EVWD Check Register User KATHY Company EVWD Check Nbr Tvpe Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 232931 CK 06/06/2012 MET002 METROPOLITAN LIFE INS CO 326.88 088621 VO 23130 Life Insurance-Met Life 314.97 D 088621 VO 76500 Health/Dental Insurance 11.91 D 232932 CK 0 610 6/2 01 2 NAZ001 NAZCA SIGNS&DESIGNS 758.83 088586 VO 71615 Building Repairs I Maintenance 758.83 D 232933 CK 06/06/2012 NOR002 NORTH FORK WATER CO 65.00 088628 VO 61050 Water Stock Asses. 65.00 D 232934 CK 06/06/2012 OFF007 OFFICETEAM 65920 088583 VO 51700 Temporary Labor 659.20 D 232935 CK 06/06/2012 ONE009 PROPERTY MGMT—ONE STOP 68.88 088294 VO 22210 Customer Refunds 68.88 D 232936 CK 06/06/2012 PACO23 PACIFIC TREND PROP 69.99 088343 VO 22210 Customer Refunds 69.99 D 232937 CK 06/06/2012 PAT001 PATTON'S SALES CORP 73.00 088589 VO 61000 Materials&Supplies-Oper. 37.58 D 088682 VO 71727 Garage Supplies/Small Tools 35.42 D 232938 CK 06/06/2012 PCC001 CONNECTION—PC 1,981.73 088663 VO 990.85 D 088663 VO 11130 Office Equipment)Furniture 1,981.73 D 088663 VO 60950 Cost of Goods Variance Acct -990.85 D 232939 CK 0 610 6/2 01 2 PHA027 PHAN—HUNG THE 27.67 088336 V0 22210 Customer Refunds 27.67 D 232940 CK 06106/2012 PH0001 PHOENIX HOME LIFE 121.56 068629 VO 23132 Life Insurance-Phoenix Hm Life 121.56 D 232941 CK 06/06/2012 POR020 PORTILLO—SONIA 2.18 088337 VO 22210 Customer Refunds 2.18 D 232942 CK 06/06/2012 PUR005 PURCELL—MICHAEL 58.55 088344 VO 22210 Customer Refunds 58.55 D 232943 CK 06/06/2012 PVK001 PROPERTIES _LC—PVK 62.95 088465 VO 22210 Customer Refunds 62.95 D Date: Wednestlay.June 06,2n12 ?age 7 of 18 East Valley Water Di;frirt Check Register-EVW®Check Resister KATHY v ompanY: EMU Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 232944 CK 0610 6/2 01 2 REA002 REARDON-MICHAEL 293.77 088631 AD 76500 Health/Dental Insurance -33.48 C 088630 VO 16600 OPEB-Retiree Medical 327.25 D 232945 CK 06/06120i2 REC005 RECKARD JR-GALE D 49.63 088348 VO 22210 Customer Refunds 49.63 D 232946 CK 06/06/2012 SAN004 SAN BERNARDINO-CITY OF 560,506.57 088290 VO 64000 Contracted Treatment-City 560,506.57 D 232947 CK 06/06/2012 SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN 712.82 088675 VO 23170 Union Dues 712.82 D 232948 CK 06/06/2012 SAN013 SANTINI-STEVE 400.00 088632 VO 76600 OPEB-Retiree Medical 400.00 D 232949 CK 06106/2012 SAN038 SAN BERNARDINO COUNTY RECORDER 594.00 088659 VO 22218 Lien Release Fee Payable 583.00 D 088659 VO 73100 Audit/Accounting Fees 11.00 D 232950 CK 0610,6/2012 SHA026 INVESTMENTS,LLC-SHARK 17.32 088338 VO 22210 Customer Refunds 17.32 D 232951 CK 06/06/2012 SIL036 SILVA-HELEN 23.55 088339 VO 22210 Customer Refunds - 23.55 D 232952 CK 0 6106/2 01 2 S00024 SOUTHERN CALIF OCCUPATIONAL 363.22 088672 VO 71540 Medical Fees 363.22 D 232953 CK 0 610 6/2 01 2 STA013 STAFFORD-FRED 476.16 088634 AD 76500 Health/Dental Insurance -73.84 0 088633 VO 76600 OPEB-Retiree Medical 550.00 D 232954 CK 06/06/2012 STA055 STATE DISBURSEMENT UNIT 3,751.27 088676 VO 23190 Miscellaneous Deductions 2,342.77 D 088677 VO 23190 Miscellaneous Deductions 1,408.50 D 232955 CK 06/0612012 ST0003 STURDIVAN-GARY 476.16 088636 AD 76500 Health/Dental Insurance -73.84 C 088635 VO 76600 OPEB-Retiree Medical 550.00 D 232956 CK 06106/2012 TOD002 TODD PETERS ELECTRICAL 150.00 088584 VO 71615 Building Repairs/Maintenance 150.00 D Date. Wednesday.June 06.2012 East Valley Water District Page ,sm,e Time: 01:31PM Reporc. APCHK rpt Check Register-EVWD Check Resister User KATHY Company: EVWD Check Nbr Type Date to Name ProiectlD Project Description Discount OrigDocAmt DrCr 232957 CK 06106/2012 TOM001 TOM DODSON&ASSOCIATES 536.90 088590 VO 11200 Construction in Progress WA002502 Plant 143 Fac Planing Study 536.90 D 232958 CK 0610612012 TWI002 IMAGES INK-TWISTED 1,430.32 088678 VO 53100 Uniforms 1,43032 D 232959 CK 06/06/2012 UNI021 UNITED SITE SERVICES 119.16 088585 VO 62000 Maintenance 119.18 D 232960 CK 06/06/2012 UT1001 UTILITY SUPPLY OF AMERICA 764.03 088683 VO 61000 Materials&Supplies-Oper. 349.74 D 088685 VO 61000 Materials&Supplies-Oper. 414.29 D 232961 CK 06/06/2012 VAL074 VALLEY OFFICE EQUIPMENT 199.06 088603 VO 71550 Office Equipment MaintContract 28.02 D 088604 VO 71550 Office Equipment MaintContract 171.04 D 232962 CK 06/06/2012 VER004 VERIZON CALIFORNIA 31.05 088665 VO 71015 Telephone 31.05 D 232963 CK 06/06/2012 VUL001 VULCAN MATERIALS COMPANY 2,610.10 088592 VO 11200 Construction in Progress WA002515 Plant 24 Run to Waste 1,304.96 D 088593 VO 11200 Construction in Progress WA002515 Plant 24 Run to Waste 1,305.14 D 232964 CK 06/06/2012 WESO41 SUPPLY CO-WEST COAST SAFETY 150.00 088609 VO 77100 Education/Seminars/Conference 150.00 D 232965 CK 06106/2012 WIL096 WILLDAN FINANCIAL SERVICES 1,800.00 088669 VO 74900 Miscellaneous Consultants 1,800.00 D 232966 CK 0610 6/2 01 2 WWG001 GRAINGER 18.95 088594 VO 71755 Equipment Repairs/MaintenancE 18.95 D 232967 CK 06/06/2012 ZEE001 ZEE MEDICAL INC. 47.70 088640 VO 71545 First Aid Suppllies 47.70 D 232968 CK 06/06/2012 AKDO01 DHINGRA DBA-ASHOK K. 15,255.90 088692 VO 74500 Engineering Consultants 9,440.00 D 088693 VO 74500 Engineering Consultants 5,815.90 D Total 1,283,247.33 BOARD AGENDA STAFF REPORT Meeting Date:June 13,2012 East Valley Water District Public Hearing: 0 -------- Discussion Item: Consent Item: O May 30., 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: EAST VALLEY WATER DISTRICT PLANT 143 IMPROVEMENT PROJECT RECOMMENDATION: Staff recommends that the Board of Directors adopt the Mitigated Negative Declaration for Plant 143. BACKGROUND/ANALYSIS: In recent years, Wells 143, 146, 146A and 147 have produced dissolved air that has entered the distribution system. In most cases, the entrained air will dissipate and not become a nuisance. Howcv,cr, during periods of high demand the air does not have enough time to dissipate, resulting in high volumes of customer complaints. To mitigate the dissolved air problem, a one million gallon break tank and booster station will be constructed at Plant 143. The tank will serve as a break point for the wells, allowing the air to dissipate before being pumped from the tank into the distribution system. Eliminating this problem will allow staff to maximize well production as well as regulate flows from the facility through the new booster station. The proposed project is located within the City of Highland on Abbey Way south of Merris Street and east of Church Street. The construction of the new facilities will be contained within the existing Plant 143 site. In April 2012, the District commissioned an "Initial Study". The purpose of the study is to comply with the California Environmental Quality Act (CEQA) to determine whether the project would have a significant adverse effect on the environment. Results of the April study found that there was no evidence of any adverse impact to the environment and therefore, a Mitigated Negative: Declaration can be adopted. Page d SR#0105 AGENDA DATE: June, 13, 2012 SUBJECT: EVWD PLANT 143 IMPROVEMENT PROJECT REVIEW BY OTHERS: This agenda item has been reviewed by engineering staff. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Respectfully submitted: Recomme ded by: John Mu a Eliseo Ochoa General Manager/Cio Engineering Manager ATTACHMENTS CEQA Mitigated Negative Declaration/Initial Study package. Page 12 SR#0105 NOTICE OF DETERMINATION To: Office of Planning and Research From: East Valley Water District 1400 Tenth Street, Room 121 3645 East Highland Avenue, Suite 18 Sacramento, CA 95814 Highland, CA 92346 and San Bernardino County C erk of the Board of Supervisors 385 N. Arrowhead Avenue, 2 n Floor San Bernardino, CA 92415 Subject Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources Code. EAST VALLEY WATER DISTRICT PLANT l<; PROJECT _ Project Title SCH #2012041036 Mr. Eliseo Ochoa (909) 888-8986 State Clearinghouse Number Lead Agency Contact Person Area Code/Telephone/Extension Project Location: The proposed project is located within the City of Highland. The project site is generally located south of Merris Street and east of Church Street on Abbey Way. Plant 143 is located in the Upper Pressure Zone and is located next to wells 143, 146, 146A, and 147. Well 143 has a production capacity of 1,500 gallons per minute (gpm). Wells 146 and 146A are located northwest of well 143 near Church Street and have production capacities of approximately 550 gpm and 1,500 gpm, respectively. Well 147 is located east of Well 143 and has a production capacity of approximately 2,300 gpm. Project Description: All of the well sites mentioned above are located in East Valley Water District's (EVWD) Upper Pressure Zone and have a history of contributing dissolved air into the distribution system. The purpose of the project is to mitigate excessive dissolved air from EVWD's Upper Pressure Zone by aerating the water in a tank at Plant 143 and in particular, Well 143. In the 2008 EVWD Water Master Plan (WMP), the Plant 143 site was identified and selected as the location for a 10 million gallon (MG) storage tank for the Intermediate Pressure Zone and a booster pump station with a firm capacity of 6,500 gpm, and a backup capacity of 2,500 gpm. The WMP findings showed that the 10 MG storage would be sufficient to balance the anticipated supplies in the Lower and Immediate Pressure Zones at ultimate build out capacity. The pump station is required to pump water from the Immediate Pressure Zone to the Upper Pressure Zone. The objectives of the project include (1) continued use of all wells at maximum capacity; (2) decrease excessive dissolved air from wells 143, 146, 146A, and 147, and (3) additional water storage capacity to meet Master Plan design requirements. NOTICE OF DETERMINATION, Page 2 This is to advise that the East Valley Water District has approved the above described project on ■ Lead Agency ❑ Responsible Agency and has made the following determination regarding the above described project: (Date) 1. The project [❑ will ■ will not] have a significant effect on the environment. 2. ❑ An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. ■ A Mitigated Negative Declaration was prepared for this project pursuant to the provisions of CEQA. 3. Mitigation measures [■ were ❑ were not] made a condition of the approval of the project and a Mitigation Monitoring and Reporting Plan was adopted. 4. A Statement of Overriding Considerations [❑ was ■ was not) adopted for this project. This is to certify that the Mitigated Negative Declaration/Initial Study and record of project approval is available to the general public at: East Valley Water District 3645 East Highland Avenue Ste. 18 Highland, CA 92346 Signature Title Date EAST VALLEY WATER DISTRICT MITIGATED NEGATIVE DECLARATION Lead Agency: East Valley Water District Contact: Eliseo Ochoa 3645 East Highland Avenue, Suite 18 Phone: (909) 888-8986 Highland, CA 92346 Email: eochoa(a)evwd.org Project Title: EAST VALLEY WATER DISTRICT PLANT 143 IMPROVEMENT PROJECT State Clearinghouse Number: SCH#2012041036 Project Location and Setting: The proposed project is located within the City of Highland. The project site is generally located south of Merris Street and east of Church Street on Abbey Way. Plant 143 is located in the Upper Pressure Zone and is located next to wells 143, 146, 146A, and 147. Well 143 has a production capacity of 1,500 gallons per minute (gpm). Wells 146 and 146A are located northwest of well 143 near Church Street and have production capacities of approximately 550 gpm and 1,500 gpm, respectively. Well 147 is located east of Well 143 and has a production capacity of approximately 2,300 gpm. Project Description: All of the well sites mentioned above are located in East Valley Water District's (EVWD) Upper Pressure Zone and have a history of contributing dissolved air into the distribution system. The purpose of the project is to mitigate excessive dissolved air from EVWD's Upper Pressure Zone by aerating the water in a tank at Plant 143 and in particular, Well 143. In the 2008 EVWD Water Master Plan (WMP), the Plant 143 site was identified and selected as the location for a 10 million gallon (MG) storage tank for the Intermediate Pressure Zone and a booster pump station with a firm capacity of 6,500 gpm, and a backup capacity of 2,500 gpm. The WMP findings showed that the 10 MG storage would be sufficient to balance the anticipated supplies in the Lower and Immediate Pressure Zones at ultimate build out capacity. The pump station is required to pump water from the Immediate Pressure Zone to the Upper Pressure Zone. The objectives of the project include (1) continued use of all wells at maximum capacity, (2) decrease excessive dissolved air from wells 143, 146, 146A, and 147; and (3) additional water storage capacity to meet Master Plan design requirements. Draft Mitigated Negative Declaration, page 2 of 2 Finding: East Valley Water District's decision to implement this proposed expansion project is a discretionary decision or "project" that requires evaluation under the California Environmental Quality Act (CEQA). Based on the information in the project Initial Study, the East Valley Water District has made a preliminary determination that a Mitigated Negative Declaration will be the appropriate environmental determination for this project to comply with CEQA. Initial Study: Copies of the Initial Study are available for public review at the East Valley Water District office at 3654 East Highland Avenue, Suite 18, Highland, CA 92346. The public review period for the Initial Study began on April 13, 2012 and closed on May 14, 2012. Mitigation Measures: All mitigation measures identified in the Initial Study are proposed for adoption as conditions of the project and will be implemented through a mitigation monitoring and reporting program if the Mitigated Negative Declaration is adopted. �AMI,P/ S/3o /IZ ihP?/I mac, / Signature Title Date CCC TOM DODSON & ASSOCIATES 2150 N. ARROWHEAD AVENUE SAN BERNARDINO, CA 92405 . TEL(909) 882-3612 • FAX (909) 882-7015 ` I E-MAIL tda@tdaenv.com MEMORANDUM May 29, 2012 From: Tom Dodson To: Mr. Eliseo Ochoa Subj: Completion of the Mitigated Negative Declaration for the EVWD Plant 143 Improvement Project The East Valley Water District (District) received three written comments on the proposed Mitigated Negative Declaration (MND) for the EVWD Plant 143 Improvement Project. CEQA requires a Negative Declaration to consist of the Initial Study, copies of the comments, any responses to comments as compiled on the following pages; and any other project related material prepared to address issues evaluated in the Initial Study. For this project, the original Initial Study will be utilized as one component of the Final Negative Declaration package. The attached responses to comments, combined with the Initial Study and the Mitigation Monitoring and Reporting Program, constitute the Final MND package that will be used by the District to consider the environmental effects of implementing the proposed project. The following parties submitted comments. These letters are addressed in the attached Responses to Comments: 1 . State Office of Planning and Research, State Clearinghouse 2. Native American Heritage Commission 3. California Department of Public Health Because mitigation measures are required for this project to reduce potentially significant impacts to a less than significant level, the Mitigation Monitoring and Reporting Program (MMRP) provided as an attachment is required to be adopted as part of this Final MND package. Tom Dodson will be attending the District public meeting on June 13, 2012 on this project to address any questions that the Board members or other parties may have regarding the adoption of the Mitigated Negative Declaration for the proposed project. Do not hesitate=_ to give me a call if you have any questions regarding the contents of this package. Tom Dodson Attachments COMMENT LLTrER #1 A71 OF CALIFORN72i', <t�4 ai PL,tyyiyCy, ti tl I, GO1rDP.1 x ,�, OFFICE of PLANNING AND RLs&kRCH �4 0LLARINCH0USE ANI:P:ANNING UN-'T EDMIJNP G,uttOWA It- NSA Ab6>. Otk=iN crnec.wo, May 15, 2012 Elisco Ochoa East Valley Water District 3654 E.Highland Avenue,Suite Ig Highland.CA 92346 Subject: Plant 143 Improvement Project SCHk: 2012041036 Dear Elisco Ochoa: The State Clearinghouse submitted the above named Mitigated Negative Declaration to selected state agencies for review. On the enclosed Document Details Report please note that the Clearinghouse has listed the state agencies that reviewed your document. The review period closed on May 14,2012,and the comments from the responding agency(ies)is(are)enclosed. If this comment package is not in order, please notify the State Clearinghouse immediately. Please refer to the project's ten-digit State Clearinghouse number in future correspondence so that we may respond promptly, Please note that Section 21104(c)of the California Public Resources Code states that: 1-1 "A responsible or other public agency shall only make substantive comments regarding those activities involved in a project which are within an area of expertise of the agency or which are required to be carried out or approved by the agency. Those comments shall be supported by specific documentation." These comments are forwarded for use in preparing your final environmental document. Should you need more information or clarification of the enclosed comments,we recommend that you contact the commenting agency directly. This letter acknowledges that you have complied with the State Clearinghouse review requirements for draft environmental documents,pursuant to the California Environmental Quality Act. Please contact the State Clearinghouse at(916)445-0613 if you have any questions regarding the environmental review process. S"Inc/e�_re,.l�� Scott Morgan Director, State Clearinghouse Enclosures cc: Resources Agency 14GB':OY,SIie°i ..?.ii�z3"_? Sa[ranleatq�aiiiorria °:i;�.'.nv RESPONSES TO COMMENTS LETTER #1 OFFICE OF PLANNING AND RESEARCH, STATE CLEARINGHOUSE 1 1 This is an acknowledgment letter verifying that the State Clearinghouse submitted the Initial Study and proposed Mitigated Negative Declaration to selected state agencies for review, and tnat two state agencies submitted comments through the Clearinghouse by the close of the review period, which occurred on May 14, 2012. The State assigned this project the following tracking number,SCH#2012041036. This letter is for information only and does not require additional formal response. Document Details Report State Clearinghouse Data Base SCH# 2012041036 Project Title Plant 143 Improvement Project Lead Agency East Valley Water District Type MND Mitigated Negative Dedaration Description The proposed project is located within the City of Highland. The project site is generally located south of Merris Street and east of Church Street on Abbey Way. Plant 143 is located in the Upper Pressure Zone and is located next to wells 143. 146, 146A,and 147. Al.of the well sites mentioned above are located In East Valley Water Districts(EVWD)Upper Pressure Zone and have a history of contributing dissolved air into the distribution system. The purpose of the project is to mitigate excessive dissolved air from EVWD's Upper Pressure Zone by aerating the water in tank at Plant 143 and In particular, Well 143. The objectives of the project include 1)continued use of alp wells at maximum capacity;2) decrease excessive dissolved air from wells 143, 146, 146A, and 147; and 3)additional water storage capacity to meet Master Plan design requirements. Lead Agency Contact Name EliseD Ochoa Agency East Valley Water District Phone (909)88 8-8986 Fax email Address 3654 E. Highland Avenue,Suite 18 City Highland State CA Zip 92346 Project Location County San Bernardino City San Bernardino Region Latl Long 34°T50"N 1 117° 15'7 1"W Cross Streets Merris Street i Church Street 1 Abbey Way Parcel No. Township 1S Range 3W Section 2 Base SSB&M Proximity to: Highways No Airports San Bernardino int'I Railways No Waterways Santa Ana River Schools Yes Land Use Project Issues AestheGClVisual;Air Quality;ArcbaeoiogicmHisloric;Biological Resources; DrainageiAbsorption; Flood Plain/Flooding;GeologWSeismic;Noise;Population/Housing Balance; Public Services;Soil ErosionlCompaction/Grading;Solid Waste;ToxidHazardous;TrafficiCirculation;Vegetation;Water Quality;Water Supply;Wildlife;Growth Inducing;Landuse;Cumulative Effects Reviewing Resources Agency; Department of Fish and Game.Region 6;Office of Historic Preservation; Agencies Department of Parks and Recreation;Department of Water Resources; Caltrans,Division of Aeronautics;Caltrans District 8; CA Department of Public Health;State Water Resources Control Board. D'wison of Financial Assistance; Regional Water Quality Control Board, Region 8;Native American Heritage Commission Dale Received 04/13/2012 Start o1 Revlew 04;13/2012 End of Review 0511412012 Note, Blanks in data fields result from insufficient information provided by lead agency. COMNEW LETTER #2 5WJE OF,C.640oANtP,_ - -- -._ .........._ --, Etlmuut3 G,.9;gqn.-.�c..fin_-verntzr NATIVE AMERICAN HERITAGE COMMISSION 915 CA.PrTOL MALL,RODM 364 \. SACRAMENTD,GA 95614 \ \ f IMP (916)6536261 F11(216)657-53i10 ! \ n• �( WsD 5 to wwa.rurnccn.9oe dt_narcCvP9cb9J.no! � �, ;_......_.._..- April 30, 2012 - Mr. F,lseo Ochoa East YaRey Water District sTAI E G lOUSE� 3654 East Highland Avenue, Suite 18 Highland, CA 92346 1 Re: SCH#2012041036_CEQA Notice of Com-gletion,-pr000sed Mitigated_Negative Decllaration for the for the "East Valley_Water District Plant No. 143 Improvements Pro pct ' located near San Bernardino San Bernardino County. Calitorrna. Dear W Cchoa: The Native American Heritage Commission (NAHC), the State of California 'Trustee Agency' for the protection and preservation of Native American cultural resources pursuant to California Public Resources Code §21070 and affirmed by the Third Appellate Court in the case of EPIC v. Johnson (1985: 170 Cal App. 31d 604). 2-1 This letter includes state and federal statutes relating to Native American historic properties of religious and cultural significance tc American Indian tribes and interested Native American individuals as 'consulting parties' under both state and federal law. State law also addresses the freedom of Native American Religious Expression in Public Resources Code §509 9. The California Environmental Quality Act(CEQA- CA Public Resources Code 21000-21177, amendments effective 3/1812010) requires that any project that causes a substantial adverse change in the significance of an historical resource, that includes archaeological resources, is a 'significant effect' requiring the preparation of an Environmental mpact Repcn (EIR) per the CEQA Guidelines defines a significant impact on the environment as 'a suostantial, or potenraiiy substantial, adverse change in any of physical conditions within r=a le4,tGd b the p opus,,d N Jja, , in udittg . ob;ect,� or historic 0.r aestht;tir 9!gr1:i7G8nG° In ofrier iv ;erriply with th:z, �)rOvision. the 4sad agency 's required to assess >/; Fiirtrar (lrq grn)ee'will h?vF an ariYergP impact nn th+?SEI fP..sourrr3c within the 'area of ipotenLal eftect (APE), and if so, to mitigate that effect. The NAHC did not conduct a Sacred Lands File (S_�� search within fhe'erea o`potential effect (APE) due to the absence of the United Stated 2-2 nlri,,i.^al Serviop (USGS) coordinates. The NAHC "Sacred Sites,' as defined by the Native Americas HeciEagt Comnrssion and the California Legislature in Califomia Puono Reseur s ^ode "u !tams in the NAHC Sacred Lands Inventory ore rrnunPntia` and exern;' rn ; ,br Rtv.) 1 5 Act Nu!'su2nl to CJaiifof le. Govei fitment Code ,62:•4 (r). Early consultation with Native American tribes in your area is the bps' ^r„ ,r,. unanticipated discoveries of cultural resources or burial Sites Once a project is underway. (_ i!-L-?Ily aff hated i6b— and !!o ri_rgi.. -..1� f7aYC: .° v.-,.+.Ejt. 11C, r 4 -,1 signifcance of the historic properties in the project aroma fe g AOr71, (A+e make contact with the list of Native American Corliacts on the atachcd list 17 iV;3ti',B nm RESPONSES TO COMMENTS LETTER #2 NATIVE AMERICAN HERITAGE COMMISSION 2-1 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. 2-2 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. Early consultation with local Native American tribes was completed prior to release of the Initial Study. No specific Native American resource issues were identified as a result of this consultation. It is not clear why the NAHC was unable to conduct a Sacred Lands File search. The Notice of Completion had both the longitude and latitude coordinates and the section, township and range information. Further, Appendix 3 contained a detailed cultural resources report, including the referenced consultation letters with Native American tribes in the region. No tribal resource issues were identified in Appendix 3. contacts, to see if your proposed project might impact Native American cultural resources and to Obtain their recommendations concerning the proposed project. Pursuant to CA Public Resources Code § 5097.95.. the NAHC requests cooperation from other public agencies in order 2-2 that the Native Amercan consulting parties be provided pertinent project information. cont'. Consultation with Native American communities is also a matter of environmental justice as defined by California Government Code §65040.12(e). Pursuant to CA Public Resources Code §5097.95, the NAHC requests that pertinent project information be provided consulting tribal parties. The NAHC recommends avoidance as defined by CEQA Guidelines §15370(a) to pursuing a project that would damage or destroy Native American cultural resources and Section 218:3.2 that requires documentation, data recovery of cultural resources. y Furthermore. the NAHC if the proposed project is under the jurisdiction of the statutes and regulations of the National Environmental Policy Act(e.g. NEPA 42 U.S.C. 4321-43351). Consultation with tribes and interested Native American consulting parties, on the NAHC list, should be conducted in compliance with the requirements of federal NEPA and Section 106 and 4(0 o°federal NHPA (16 U.S.C. 470 et seq). 36 CFR Part 600.3 (f) (2) & .5, the President's Council on Environmental Quality (CSQ, 42 U.S.0 4371 et seq. and NAGPRA (25 U.S.C. 3001- 30131 as appropriate. The 1992 Secretary of the Interiors Standards for the Treatment&2-3 Historic Properties were revised so that they could be applied to all historic resource types included in the National Register of Historic Places and including cultural landscapes. Also federal Executive Orders Nos. 11593 (preservation of cultural environment), 13175 (coordination& consultation) and 13007 (Sacred Sites) are helpful, supportive guides for Section 106 consultation The aforementioned Secretary of the Interior's Standards include recommendations for all 'lead agencies' to consider the historic context of proposed projects and to "research" the cultural_landscape that might include the 'area of potential effect-' Confidentiality of"historic properties of religious and cultural significance" should also be considered as protected by California Government Code §6254( r) and may also be protected under Sactlon 3304 0`he NHPA or at the Secretary of the Interior discretion if not eligible for 2-4 iistinv or. the National Register of Historic Places. The Secretary may also be advised by the federal Indian Religious Freedom Act (cf. 42 U.S.C., 1996) in issuing a decision on whether or no*tc disclose items of religious and/or cultural significance identified in or near the APES and possibility threatened by proposed project activity. Furthermore, Public Resources Code Section 5097.98.. California Government Code L x Saf ery Cade Section 7050.5 provide for provisions for inadvertent 2-5 Lf-I , nur w a ns wiciate the processes to be followed in the event of a discovery man remains in a project location other than a 'dedicated cemetery'. To b 'effective, consultation on specific projects must be the result of an ongoing [-- a ionship between Native American tribes and lead agencies, project proponents and their -6 `e c;nini_n of the NAHC. Regarding tribai consultation, a relationship built ar r;,e.�rn� sn� informal iovcivement with local tribes will lead to more qualitative ultation ribal input on specific projects. Finally, when Native American cultural sites and/or Native American burial sites are 2-7 prevaent within the project site, the NAHC recommends 'avoidance' of the site as referenced by CEQA Guidelines Section 15370(a). 2-3 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. Consultation as outlined in this comment was completed prior to release of the Initial Study. The consultation did not identify any unique Native American resources within the project area. 2-4 Confidentiality regarding cultural resources has been maintained throughout the review process for this project. 2-5 Mitigation measure 5-1 addresses the accidental discovery of subsurface cultural resources and the Initial Study acknowledges the requirement to initiate consultation if human remains are encountered, 2-6 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. The District maintains an ongoing relationship with the San Manuel Band of Mission Indians as suggested in this comment. 2-7 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. The Plant 143 site is a District developed and maintained water facility and any potential to encounter Native American cultural or burial sites is extremely low. Regardless, mitigation has been identified to address the potential to encounter unknown subsurface cultural resources. ! MJ'Y-2{-2012 13:11; STATE CLEARINGHOUSE ?.006 I 1 µ�ti iyou have any questi s about this response to your request, please do not hesitate to ntact eat(916) Sin rely, in letor Program Analy Cc: State C I i Attachment! Native American Contact List 3 COnYMNT LF= #3 State of California—Health and Human, Services Agency California Department of Public Health RON CHAPMAN,MD,MPH � -``Ii- EDMUND G.BROWN JR. �KPJO/ � ' � tiPh � P Zp1r. April 20. 2012 •STn E C E aiN; ;1p�rc_ East Valley Water District Eiiseo Ochoa 3645 East Highland Avenue, Suite 18 Highland, CA 92346 RE. EAST VALLEY WATER DISTRICT PLANT 143 IMPROVEMENT PROJECT- SCH# NOT ASSIGNED YET Dear Ms. Ochoa. The California Department of Public Health (CDPH), Environmental Review Unit (ERU) is in receipt of the Mitigated Negative Declaration for the above project. The CDPH, Division of Drinking Water and Environmental Management is responsible for issuing water supply permits administered under the Safe Drinking Water Program and will 3-1 need to issue a new or amended Water Supply Permit for the above referenced project. A project triggers a permit if it includes changes to the water supply, storage, treatment of drinking water, or consolidation of one or more public water systems. CDPH will be a "responsible agency' pursuant to the California Environmental Quality Act (CEQA) and considers the above referenced document as adequate to meet the CDPH CEQA permit requirements. The well sites in East Valley Water District's (EVWD) Upper Pressure Zone have a history of contributing dissolved air into the distribution system. The purpose of the project is to mitigate excessive dissolved air from EVWD's Upper Pressure Zone by aerating the water in a tank at Plant 143 and in particular, Well 143 The project involves the installation of a 10 million gallon (MG) storage tank for the Intermediate Pressure Zone and the installation of a booster pump station with a firm capacity of 6,500 gpm, and a backup capacity of 2,500 gpm. The 2008 EVWD Water Master Plan findings 3-2 showed that the 10 MG storage would be sufficient to balance the anticipated supplies in the Lower and Immediate Pressure Zones at ultimate build out capacity. The pump station is required to pump water from the Immediate Pressure Zone to the Upper Pressure Zone. The objectives of the project include (1) continued use of all wells at maximum capacity, (2) decrease excessive dissolved air from wells 143, 146, 146A, and 147, and (3) additional water storage capacity to meet Master Plan design requirements. Division of Drinking Water and Environmental Management P.D. Box 9973'7. MIS 7400. 1:16 Capi;ot Avenue. 2''' Fioo�, Sacramento, CA 95899?3?7 �916 j 449-5577 (916; 449-5575 Fax RESPONSES TO COMMENTS LETTER #3 CALIFORNIA DEPARTMENT OF PUBLIC HEALTH 3-1 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. 3-2 Your comment is noted and is hereby incorporated into the Final Mitigated Negative Declaration (MND) package. This comment is an accurate summary of the project the District proposes to implement. When the review process has ended, please forward the following items with your permit application to the CDPH San Bernardino District Office: • Copy of the City Council Resolution/Minutes adopting and approving the Mitigated Negative Declaration; • Copy of the stamped Notice of Determination (NOD) filed at the San Bernardino 3-3 County Clerk's Office (Note: The NOD must be submitted to the State Clearinghouse as well); • Copy of the California Department of Fish and Game receipt issued by the San Bernardino County Clerk's Office or State Clearinghouse'. • Copies of any comment letters received locally or through the State Clearinghouse. Please contact Sean McCarthy at the San Bernardino District Office at (909) 383-4328, for information on the water supply permit application process. If you have any 3-4 questions about this letter, please call me at (916) 445-2495 or email to sara lowrvca)cdph.ca.gov. Sincerely, Sara Lowry CDPH Environmental Review Unit Cc: CDPH San Bernardino District Office State Clearinghouse 3-3 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. Copies of all requested documentation will be forwarded to the Department when the CEQA review process is completed. 3-4 Your comment is noted and will be made available to the District Board prior to a decision on the proposed project. EAST VALLEY WATER DISTRICT PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification Aesthetics 1-1 All above-ground structures shall be covered with neutral, non-reflective This measure shall be implemented when District field inspectors shall verify that future coatings that blend with surrounding uses and color schemes, architectural coatings are applied to the above-ground structures are coated with above-ground structures. neutral, non-reflective coatings at Plant 143. Source Responsible Party Status/Date/Initials Initial Study East Valley Water District(EVWD) Mitigation Measure Implementation Schedule Verification Aesthetics 1-2 All lighting shall be hooded and directionally focused so it does not spill This measure shall be implemented prior to District field inspectors shall verify that future out onto adjacent light sensitive land uses. If complaints are received installing new night lighting at Plant 143. A lights at Plant 143 comply with the lighting from adjacent property owners, the EVWD shall further control any spill of lighting plan shall demonstrate compliance design requirements of this measure. If light to reduce light/glare on adjacent properties to an acceptable level with this measure and be implemented during complaints are received from adjacent (typically 0.25 Lumen or less)or eliminate the light and glare at the light fixture installation. sensitive light receptors, the District shall location. document how such complaint(s) are managed. Source Responsible Party Status/Date/Initials _. Initial Study EVWD Mitigation Measure r Implementation Schedule Verification Air Quality 111-1 Using best available control measures during soil disturbance. The menu This measure shall be incorporated into the A copy of the construction contract shall be of enhanced dust control measures includes the following: construction contract and implemented during retained in the project file. District field construction. inspectors shall verify that the dust control • Limit the disturbance"footprint"to as small an area as practical. measures are being implemented during • Water all active construction areas at least twice daily. construction. Inspection notes verifying Cover all off-site haul trucks or maintain at least 2 feet of freeboard. compliance shall be retained in the project file. Pave or apply water up to four times daily to all unpaved parking or staging areas. • Sweep or wash any site access points within 30 minutes of any visible dirt deposition on any public roadway. • Cover or water twice daily any on-site stockpiles of debris, dirt or other dusty material. Suspend all operations on any unpaved surface if winds exceed 25 mph. Source Responsible Party Status/Date/Initials Initial Study EVWD MMRP Table, Page 1 L-Aai i VALLEY WAT EK U!il F RiC r PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification Air Qua Quality III-2 When feasible, limit allowable idling to 5 minutes for trucks and heavy These measures shall be incorporated into the A copy of the construction contract shall be equipment before shutting the equipment down. construction contract and implemented during retained in the project file. District field I construction. inspectors shall verifv that these measures are III-3 Utilize equipment whose engines are equipped with diesel oxidation being implemented during construction. catalysts if available. Inspection notes verifying compliance shall be retained in the project file. III-4 Utilize diesel particulate filter on heavy equipment where feasible,or utilize Tier 3 rated diesel engines for large construction equipment. III-5 Reservoir grading and pipeline installation during phases one and two may not overlap. III-6 Maximum area graded per day during phase three reservoir site grading is limited to 0.50 acres per day. III-7 Maximum area graded per day during phase three pipeline installation is limited to 0.25 acres per day. III-8 Mitigation required during phase three reservoir site grading and phase three pipeline installation includes watering the site three times daily. Source Responsible Party Initial /Date/Initials nitial Study EVWD Mitigation Measure Implementation Schedule Verification Cultural Resources V-1 In the unlikely event cultural resources are encountered during This measure shall be incorporated into the A copy of the construction contract shall be construction of these water facilities,activities in the immediate area of construction contract and implemented during retained in the project file. If cultural the finds shall be halted and an onsite inspection shall be performed construction. resources are encountered, a report immediately by a qualified archaeologist. This professional shall assess documenting all management actions taken the find, determine its significance, and make recommendations for until the resources are properly curated shall appropriate mitigation measures within the guidelines of the California be retained in the project file. Environmental Quality Act and/or the federal National Environmental Policy Act. Source Responsible Party Status/Date/Initials Initial Study EVWD MMRP Table, Page 2 EAST VALLEY WATER DISTRICT PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification Cultural Resources V-2 In the unlikely event paleontologic resources are encountered during This measure shall be incorporated into the A copy of the construction contract shall be construction of these water facilities,activities in the immediate area of construction contract and implemented during retained in the project file. If paleontological the finds shall be halted and an onsite inspection should be performed construction. resources are encountered, a report immediately by a qualified paleontologist. This professional shall assess documenting all management actions taken the find, determine its significance, and make recommendations for until the resources are properly curated shall appropriate mitigation measures within the guidelines of the California be retained in the project file. Environmental Quality Act and/or the federal National Environmental Policy Act. Source Responsible Party Status/Date/Initials Initial Study EVWD Mitigation Measure Implementation Schedule Verification Geology and Soils VI-1 Stored backfill material be covered with water resistant material during This measure shall be incorporated into the A copy of the construction contract shall be periods of heavy precipitation to reduce the potential for rainfall erosion of construction contract and implemented during retained in the project file. District field stored backfill material. If covering is not feasible,then measures such construction. inspectors shall verify that this measure is as the use of straw bales or sand bags shall be used to capture and hold being implemented during construction. eroded material on the project site for future cleanup. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status/Date/Initials Initial Study EVWD Mitigation Measure T Implementation Schedule Verification Geology and Soils VI-2 Excavated areas shall be properly backfilled and compacted. Paved This measure shall be incorporated into the A copy of the construction contract shall be areas disturbed by this project will be repaved in such a manner that construction contract and implemented during retained in the project file. District field roadways and other disturbed areas are returned to as near the pre- construction. inspectors shall verify that this measure is project condition as is feasible. being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status/Date/Initials _J Initial Study EVWD MMRP Table, Page 3 PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification _ — Geology and Soils T- VI-3 Ail exposed, disturbed soil (trenches, stored backfiii, etc.)will be sprayed This measure shall be incorporated into the j A copy of the construction contract shall be with water or soil binders twice a day or more frequently if fugitive dust is construction contract and implemented during retained in the project file. District field observed migrating from the site within which the water facilities are being I construction. inspectors shall verify that this maagi irp Is installed. being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status I Date I Initials Initial Study EVWD Mitigation Measure Implementation Schedule Verification Geology and Soils VI-4 The length of trench which can be left open at any given time will be This measure shall be incorporated into the A copy of the construction contract shall be limited to that needed to reasonable perform construction activities. This construction contract and implemented during retained in the project file. District field will serve to reduce the amount of backfill stored onsite at any given time. construction. inspectors shall verify that this measure is being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status I Date I Initials Initial Study EVWD MMRP Table, Page 4 EAST VALLEY WATER DISTRICT PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification Hazards and Hazardous Materials VIII-1 If petroleum products are accidentally released to the environment This measure shall be incorporated into the A copy of the construction contract shall be during any phase of construction,the EVWD shall require the area or construction contract and implemented during retained in the project file. District field contamination to be defined, shall require the removal of any construction. inspectors shall verity that this measure is contaminated soil or material from the contaminated area; and ensure being implemented during construction. that any area exposed to accidentally released contaminants are Inspection notes verifying compliance shall be remediated to a threshold that meets regulatory requirements retained in the project file. A report established by law or agencies overseeing the remediation. documenting final remediation shall be prepared and retained in the project file. Source Responsible Party Status/Date l Initials Initial Study EVWD Mitigation Measure Implementation Schedule Verification Hazards and Hazardous Materials VIII-2 A traffic management plan shall be prepared by EVWD or the This measure shall be incorporated into the A copy of the construction contract and traffic contractor which includes measures to ensure emergency access to all construction contract and implemented during management plan shall be retained in the properties that front on the roadways where the new pipeline will construction. project file. District field inspectors shall verify be installed. This plan shall be reviewed and approved by the City that this measure is being implemented during of Highland and coordinated with emergency responders for the construction. Inspection notes verifying project area. compliance shall be retained in the project file. Source Responsible Party Status/Date/Initials Initial Study EVWD MMRP Table, Page 5 PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule verification Hydrology and Water Quality f T IX-1 DAVID shall require that the construction contractor prepare and This measure shall be incorporated into the A copy of the construction contract and implement a Storm Water Pollution Prevention Plan (SWPPP)which construction contract and implemented during SWPPP shall be retained in the project file. specifies Best Management Practices(BMPs)that will orevent all construction. nictrict fiPlri insnartnrc shall varifv fhnt this construction pollutants from contacting stormwater and with the intent of measure is being implemented during keeping all products of erosion from moving offsite into receiving waters. construction. Inspection notes verifying The SWPPP shall include a Spill Prevention and Cleanup Plan that compliance shall be retained in the project file. identifies the methods of containing, cleanup,transport and proper disposal of hazardous chemicals or materials released during construction activities that are compatible with applicable laws and regulations. BMPs to be implemented in the SWPPP may include but not be limited to: • The use of silt fences; • The use of temporary stormwater desilting or retention basins; The use of water bars to reduce the velocity of stormwater runoff; The use of wheel washers on construction equipment leaving the site The washing or sweeping of silt from public roads at the access point to the site to prevent the tracking of silt and other pollutants from the site onto public roads. The storage of excavated material shall be kept to the minimum necessary to efficiently perform the construction activities required. Fvr_.avated or stockpiled material shall not be stored in water courses or other areas subject to the flow of surface water. • Where feasible, stockpiled material shall be covered with water proof material during rain events to control erosion of soil from the stockpiles. - Source Responsible Party Status/Date/Initials Initial Study EVWD MMRP Table, Page 6 EAST VALLEY WATER DISTRICT PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification Hydrology and Water Quality IX-2 The District shall harden any facilities that must be protected and This measure shall be incorporated into the A copy of the construction contract shall be operational after a major flood. This is a judgment decision that shall be construction contract and implemented during retained in the project file. District field documented by the District prior to installing the proposed above ground. construction. inspectors shall verify that this measure is being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status/Date/Initials Initial Study EVWD Mitigation Measure Implementation Schedule Verification Noise XII-1 EVWD shall require that construction activities be limited to the hours This measure shall be incorporated into the A copy of the construction contract shall be from 7 a.m. to 7 p.m., Monday through Saturday. construction contract and implemented during retained in the project file. District field construction. inspectors shall verify that this measure is being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status 1 Date i Initials Initial Study EVWD Mitigation Measure Implementation Schedule Verification Noise This measure shall be incorporated into the XII-2 The EVWD will require construction staging areas to be as far from construction contract and implemented during A copy of the construction contract shall be existing residences as possible. construction. retained in the project file. District field inspectors shall verify that this measure is being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status/Date/Initials Initial Study EVWD MMRP Table, Page 7 LA�i; Vi+LLL am? cri !!'J3 mil PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure I Implementation Schedule Verification Noise _.... . _.._.. ....____ XII-3 The EVVVD will require that all construction equipment be operated with This measure shall be incorporated into the A copy of the construction contract shall be mandated noise control equipment(mufflers or silencers). Enforcement construction contract and implemented during retained in the project file. District field will be accomplished by random field inspections by District personnel construction. inspectors shall verify that this measure is during construction activities to verify that noise control equipment is in being implemented during construction. place and functioning. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status/Date/initials Initial Study EVWD Mitigation Measure Implementation Schedule Verification Noise XII-4 The EVWD will establish a noise complaint/response program and will This measure shall be incorporated into the A copy of the construction contract shall be respond to any noise complaints received for this project by measuring construction contract and implemented during retained in the project file. District field noise levels at the affected receptor. If the noise level exceeds an Ldn of construction, inspectors shall verify that this measure is 65 dBA exterior or an Ldn of 45 dBA interior at the receptor, the applicant being implemented during construction. will implement adequate measures to reduce noise levels to the extent Inspection notes verifying compliance shall be feasible, including scheduling specific construction activities to avoid retained in the project file. conflict with adjacent sensitive receptors. Source Responsible Party I Status/Date/Initials Initial Study �— EVWD Mitigation Measure Implementation Schedule Verification Noise XII-5 Pipeline construction shall be restricted to daylight hours, unless an This measure shall be incorporated into the A copy of the construction contract shall be emergency exists. construction contract and implemented during retained in the project file. District field construction. inspectors shall verify that this measure is being implemented during construction. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status I Date I Initials Initial Study EVWD MMRP Table, Page 8 EAST VALLEY WATER DISTRICT PLANT 143 PROJECT MITIGATION MONITORING AND REPORTING PROGRAM Mitigation Measure Implementation Schedule Verification Noise XII-6 All mechanical construction equipment shall be equipped with proper This measure shall be incorporated into the A copy of the construction contract shall be noise attenuation devices(mufflers,etc.). Project-related noise levels at construction contract and implemented during retained in the project file. District field the nearest sensitive noise receptor during operations shall not exceed construction. inspectors shall verify that this measure is background noise levels or 50 dBA CNEL whichever is greater. being implemented during construction by measuring sound from mechanical equipment prior to authorizing full time operation. Inspection notes verifying compliance shall be retained in the project file. Source Responsible Party Status/Date/Initials Initial Study EVWD MMRP Table, Page 9 BOARD AGENDA STAFF REPORT Meeting Date: June 13,2012 East Valley Water District Public Hearing: ❑ ---- Discussion Item: 'Er � Consent Item: ❑ June 6, 2012 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: EXPENDITURE REQUESTS FOR FISCAL YEAR 2012-13 RECOMMENDATION: RECOMMENDATION: Staff recommends that the Board of Directors accept the attached expenditure plan for fiscal year 2012-13. BACKGROUND/ANALYSIS: On May 23, 2012, staff presented revenue projections for fiscal year 2012-13 to the Board of Directors. Projections included water fund revenue with a total of$18,313,250, and sewer fund revenue of$4,367,000. Staff has now completed estimates of expenditures for fiscal year 2012-13, incorporating the strategic initiatives adopted by the Board, and identifying key performance indicators that will keep the District on track to achieve those initiatives. As previously discussed, a new budget process was utilized in deriving the expenditure requests, building estimates from information gathered by staff throughout the District, building departmental spending plans based on stated goals and objective, and then compiling those departmental plans into a spending plan for the District as a whole. This report on projected expenditures is divided into the following sections: Agency Wide This section contains three tables. The first is Total Budgeted Revenues and Expenditures for 2012-13. This table presents total Operating Revenues, Operating Expenditures by department, or work unit, and other sources and uses of funds necessary to accomplish goals and objectives for the fiscal year. It presents separate columns for the water and sewer operating funds, and Page d SR#0107 AGENDA DATE: JUNE 13, 2012 SUBJECT: EXPENDITURE REQUESTS FOR FISCAL YEAR 2012-2013 also columns for water and sewer capital projects including funding sources. Based on projections, the water fund will have $810,000 to place in reserves at year end while the sewer fund is presented with a balance budget. Other tables in the Agency Wide section include: 1) a summary of expenses by classification with prior year comparisons, 2) a table showing how General and Administrative costs are allocated to water and sewer, and 3) a table linking the Board's strategic initiatives to departmental goals and objectives. Departmental Each of these sections give detailed descriptions of the responsibilities for a department, significant changes during 2011-12, goals and objectives for the department that are tied to the strategic initiatives, and the personnel included for 2012-13 based on the Strategic Staffing Plan adopted on May 9, 2012. Finally, departmental expenditures requested for fiscal year 2012-13 are presented with prior year comparisons, and including projections of departmental labor and burden that will be capitalized based on hours staff spends working on projects during the fiscal year. Capital Expenditures and Debt Service The final section presents a summary of the five-year Capital Improvement Program prepared by staff, the expenditures presented in the 2012-13 fiscal year column representing staff's proposed capital expenditures budget for next fiscal year. This section also includes tables showing the District's outstanding debt and the debt service payments that will be paid from Trust accounts during the fiscal year. Transfers to the Trust accounts are shown, in the Total Budgeted Revenues and Expenditures table in the first section of this report, these tables show the scheduled payment to bondholders and other creditors from the trust accounts. Staff welcomes the Board's comments and suggestions regarding requested expenditures. Following the budget expenditures workshop, staff will incorporate comments and recommendations from the Board into the budget document. A final version of the fiscal year 2012-13 budget will be presented for adoption at the Board meeting on June 27`h REVIEW BY OTHERS: Not applicable Page � 2 SR#0107 AGENDA DATE: JUNE 13, 2012 SUBJECT: EXPENDITURE REQUESTS FOR FISCAL YEAR 2012-2013 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Respectfully submitted Recommended by: -�,j4x� �Jzltu& John Mura, Brian Tompkin9, General Manager/CEO Chief Financial Officer Page 13 SR#0107 East Val ley tooWater District AGENCY WIDE CH;i VALLEY VVA i ILK LAS I RIC I Total Budgeted Revenues and Expenditures For the Fiscal Year Ended June 30, 2013 Water Sewer Water Capital Sewer Capital Operating Fund Ooerating Fund Proiects Projects Total Operating Revenue W a}cr Calae .nH Coniirec 1A ill 7Fr1 �o 31 01,250 Sewer System Charges 4,367,000 4,367,000 Sewer Treatment Charges 6,776,908 6,776,908 Other Charges 216,000 500 216,500 18,529,250 11,144,408 29,673,658 Operating Expenses Administrative 1,620,666 937,414 10,000 2,568,080 Finance 816,082 593,291 1,409,373 Customer Service 819,063 801,931 5,000 1,625,994 Engineering 699,890 327,804 96,000 20,000 1,143,694 Operations 7,121,032 6,776,908 16,000 13,913,940 Maintenance 2,205,455 691,998 40,000 25,000 2,962,453 13,282,188 10,129,346 167,000 45,000 23,623,534 Non Operating Revenue Interest Income 21,890 53,785 75,675 Government Grants/Loans 6,790,209 6,790,209 Bond Proceeds 9,276,239 199,100 9,475,339 Cooperative Agreements-Power 44,600 - 44,600 Other 16,500 16,500 1,069,893 1,102,893 82,990 70,285 17,136,341 199,100 17,488,716 Non Operating Expenses&Uses Capital Improvement Program (18,731,870) (1,118,000) (19,849,870) (18,731,870) (1,118,000) (19,849,870) Transfers Transfers for Capital Projects (1,762,529) (963,900) 1,762,529 963,900 Transfers to Trustee for Debt Service (2,757,523) (121,447) (2,878,970) (4,520,052) (1,085,347) 1,762,529 963,900 (2,878,970) Excess of Revenue Over Expenditures 810,000 - - 810,000 East Valley Water District Summary of Operating Expenses-All Departments 2012-is Proposed i 2u10-11 2011-12 Water Sewer .^Dater Sewer Cepartment Actual Budget Operating Operating Capital Proj. Capital Proj. Total Personnel Wages&Salaries 4,684,919 4,762,400 3,311,700 1,387,300 - - 4,699,000 Overtime Labor 262,303 300,000 175,900 49,100 - - 225,000 Allocated Benefits 2,313,121 2,355,417 1,662,886 683,284 - 2,346,170 Directors Fees& Benefits 114,616 114,000 70,800 47,200 - - 118,000 CIP Labor/Burden Credits (501,293) (232,000) (167,000) (45,000) 167,000 45,000 6,873,666 7,299,817 5,054,286 2,121,884 167,000 45,000 7,388,170 Other Operating Costs Purchased Water/Assessments 435,388 497,500 511,320 - - - 511,320 Materials and Supplies 555,626 809,100 866,260 36,000 - - 902,260 Outside Services 7,714,374 9,142,200 2,229,620 7,054,778 - - 9,284,398 Power 2,102,512 2,125,000 2,350,000 - - - 2,350,000 Vehicle& Equipment Fuel 176,222 186,000 121,180 30,520 - - 151,700 Office Supplies& Expenses 467,162 409,500 252,087 162,663 - - 414,750 Professional Development 206,607 174,000 144,154 52,848 - - 197,002 General Plant Maintenance 223.420 222,000 173,595 16,970 - - 190,565 Fleet Maintenance 216,502 180,000 165,600 18,400 - - 184,000 Rents& Leases 210,234 185,000 110,875 75,875 - - 186,750 Contractual Services 712,555 893,300 587,560 326,930 - - 914,490 Election Expenses - 105,000 - - - - - Public Outreach/Education 24,113 20,000 42,010 8,290 - - 50,300 Insurance 260,944 230,000 144,000 36,000 - - 180,000 Office Equipment 156,809 127,000 83,869 61,986 - - 145,855 Regulatory Compliance 43,047 55,000 50,000 10,000 - - 60,000 Safety& Emergency Preparedness 57,000 22,272 10,200 - - 32,472 Capital Outlay 1,024,029 742,375 373,500 106,000 - - 479,500 14,529,544 16,159,975 8,227,902 8,007,460 - - 16,235,362 Total Operating Expenses 21,403,210 23,459,792 13,282,188 10,129,344 167,000 45,000 23,623,532 Summary Allocation of General Administrative Costs by Department Department Fund Water Sewer A A—;n;s+,-+;-- ano/ lino/n f Ul 1I II ILIPUV� . .. ,.. ._ ._ Engineering 70% 30% Finance Accounting 50% 50% Information Technology 50% 50% Warehouse 90% 10% Customer Service 50% 50% Operations Pumping 100% Water Treatment 100% Backflow Maintenance 100% Maintenance Water Pipeline 100% Sewer Transmission Lines 100% Fleet 90% 10% • ldcntify I mt Cost for each Source of DPIivery Finance • Address Current Constraints to System Flexibility Engineering Provide Safe and Reliable Water Supply Meet Federal and State Regulatory Requirements Engineering • Develop CIP Program Engineering • Develo Cost Effective Water Supply Mix Operations Create an Environment Conducive to more Consolidate Facilities Administration, Engineerin Efficient and Effective Public Service Review District Reserve Investment Program Finance Human Resources Attract and Retain Quality Employees • Maintain Appropriate Staffing Levels Administration • Increase Employee Involvement • Establish Accountability District Resource Enhancement Efforts Provide Proactive Staff Development Physical Resources • Automated Meter Reading Customer Service • Sewer Master Plan Engineering • System Redundancy (Emergency Prep) Engineering • System Maintenance and Modernization Maintenance Local Opportunities • Community Outreach/Training/Education • IT Capabilities/Web Presence Enhancement • Conservation Program Emergency Planning; Prep and Response • Customer Service Improvement Initiatives Administration, Finance, District Brand Development and Customer Service, Community Involvement Regional Opportunities Engineering, Operations, • Regional Water Partners Maintenance • Basin Stakeholders • Service Groups • State and Federal Organizations • Non-Profit Associations • Emergency Prep Mutual Aid East Val ley Water District ADMINISTRATION DEPARTMENT ADMINISTRATION DEPARTMENT Responsibilities The Administration Department, under direction of the General Manager, provides leadership in implementing the vision and direction of the Board of Directors. The department provides highly responsible support to the Board, District employees, and to other stakeholders. Administrative Services: This section prepares Board and Committee meeting agenda packets and ancillary correspondence and is responsible for the creation and maintenance of all public records as a result of business conducted by the Board. It also serves as a liaison to other government agencies, and monitors state and federal legislation that may impact District operations, and ensures that staff is trained and equipped to respond to local and regional emergencies. Public Relations and Water Conservation: This office serves as the first point of contact for media representatives seeking information about the District, and proactively develops and disseminates information in furtherance of District communication objectives. This office also has oversight of the District's water conservation efforts, coordinating programs and communications by all departments for public education and outreach regarding water use. Human Resources and Risk Management: This section provides services and information to the District and its employees and helps them conduct their personnel functions. Primary functions are to recruit, hire and retain high quality employees; compensation and benefits administration; oversight of safety training, safety inspections, insurance claim reviews, workers' compensation issues, and all other risk management items. Significant Changes and Accomplishments during 2011-2012: • Hired a new General Manager. tVWp • Created and filled the Assistant General Manager and HR/Safety and Risk Manager positions. • Developed the Strategic Plan and Strategic Staffing Plan- based on Board Strategic Initiatives. Goals and Objectives with Key Performance Indicators for Fiscal Departmental Personnel Year 2012-13: Budgeted Positions: • vvn SCiidatE Fa CiiitiES - `i^cadq UartCrS '.CmpieX • Conduct Functional Needs Assessment General Manager/ CEO 1 • Adopt Project Concept Assistant General Manager 1 • Select location Administrative Manager 1 • Approve project HR / Risk & Safety Manager 1 • Select architect • Approve plans and construction contract Public Affairs/Water Conservation Officer 1 o Commence construction Executive Assistant 2 o Address consolidation/relocation logistics • Attain and retain quality employees; maintain appropriate staffing levels. • Fill all vacancies by August 2012. • Advertise vacancies in-house and via the Internet and local newspapers. • Increase employee involvement r o Establish Employee Recognition Committee • Establish Community Outreach and Conservation Program o Hire Public Information Officer • Emergency planning, preparation and response o Certify managers/supervisors in ICS 200, 300 and 400. • Regional opportunities for Brand Development • Attend Board meetings of regional water partners. • Hire grant writing firm to access state/federal funds. G • Increase staff attendance at monthly ERNIE meetings. East Valley Water District Operating Expenses-Administration 2012-i3 Proposed 1 2011-12 '.Dater Sewer 'v^Dater Sewer ^Actual Budgeted Operating Operating Capital Proj. Capital Proj. Total Personnel Wages& Salaries 544,131 616,000 452,400 301,600 754,000 Overtime Labor 9,942 15,000 6,000 4,000 10,000 Allocated Benefits 314,852 279,554 216,132 143,751 359,883 Directors Fees& Benefits 114,616 114,000 70,800 47,200 118,000 CIP Labor/Burden Credits (3,234) (10,000) 10,000 - 980,307 1,024,554 735,332 496,551 10,000 - 1,241,883 Other Operating Costs Purchased Water/Assessments - - - - - - - Materials and Supplies - - - - - - - Outside Services - - - - - - - Power - Vehicle Fuel 1,936 - 1,380 920 2,300 Office Supplies& Expenses 141,822 146,625 92,040 61,360 - - 153,400 Professional Development 174,102 120,800 106,689 34,833 141,522 General Plant Maintenance 53,092 50,000 24,180 16,120 40,300 Rents & Leases 197,072 175,000 105,000 70,000 175,000 Contractual Services 530,601 538,300 313,240 182,160 495,400 Election Expenses 105,000 - - - Public Outreach/Education 24,113 20,000 41,160 7,440 48,600 insurance 260,944 230,000 144,000 36,000 180,000 Office Equipment 24,250 5,000 4,545 3,030 7,575 Regulatory Compliance 28,458 25,000 15,000 10,000 25,000 Safety&Emergency Preparedness 38,977 48,000 15,300 10,200 25,500 Capital Outlay 363,303 20,875 22,800 8,800 31,600 1,838,670 1,484,600 885,334 440,863 1,326,197 Total Operating Expenses 2,818,977 2,509,154 1,620,666 937,414 10,000 2,568,080 Administration ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Administration General &Admin OBJECT NUMBER ACCOUNT TITLE Professional Development TOTAL. BUDGET .REQUESTED 141,522 MANAGER APPROVED This line item pays fees charged for attendance at educational meetings, meals lodging and travel associated with meetings and conferences FY 10/11 FY 11/12 FY 12/13 Conferences 9,161 7,000 14,082 Other Conferences 1,000 Lodging (C:onf) 14,475 7,000 13,000 Transportation 10,887 5,000 8,000 Meals 5,172 5,000 7,000 Emergency Training 8,000 Harrassment prevention training 1,000 1,000 MS office training (New Horizons) _ _ 2,200 Licenses& Certifications 240 300 300 Supervisor& Management Training 1,500 SDRMA Incentive Training _ - 1,000 Directors expenses ($6,000 x 5) 16,180 30,000 30,000 Organizational memberships(see dues/memberships) 117,987 50,500 54,440 Total 174,102 105,800 141,522 Note:the increase in the proposed budget for this item in Administration is due to the addition of an Assistant GM, the HR manager, and the PIO, and a new focus on levels of staff training in accordance with strategic initiatives Emergency Training: this budget item will allow the district to train staff in ICS 200, 300, and 400, these courses are required in order to be eligible for FEMA funding East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center General Administration General&Admin OBJECT NUMBER ACCOUNT TITLE Dues &Subscriptions TOTAL.BUDGET REQUESTED 54,440 MANAGER APPROVED This line item includes memberships in industry and professional organizations, subscriptions to periodcals, and purchase of reference materials FY 10/11 FY 11/12 FY 12/13 ACWA 18,500 18,500 18,500 ASBCSD 300 300 300 AWWA 3,500 4,000 4,500 AWWARF 16,000 - CSDA 4,300 4,300 4,600 LAFCO 20,000 20,000 20,000 Water Education f=oundation 3,500 - - Water Resources Institute 15,000 - - Westcas 1,150 - - CaIWARN 300 USGS 7,500 - - Water Emir Fed 350 350 - Liebert, Cassidy,Whitmore 3,190 Highland/SB COC 3,300 - - Captal Track 1,000 1,500 CMUA 3,600 - Miscellanc:ous 19,987 3,050 1,550 Carry forward to Professional Development 117,987 50,500 54,440 East Valley Water District BG 2012-13 ANNUALBUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Administration General&Admin OBJECT NUMBER ACCOUNT TITLE Building/Grounds Maintenance TOTAL BUDGET REQUESTED 40,300 MANAGER APPROVED This line ilem includes janitorial and maintenance services, repairs, and replacement of non-capital equipment and fixtures FY 10111 FY 11/12 FY 12113 Janitorial Suites 18&30 31,475 25,000 20,000 Repairs- Suite 1E.&30 13,074 14,000 15,700 Pest control-Suites 18& 30 1,975 5,000 1,000 A/C Maint Agrmt-Ste 18&30 - - 1,100 A/C Repairs 5,000 2,500 Grounds Maint-trans to Field 6,202 6,000 - Total 52,726 55,000 40,300 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocaled Administration General&Admin OBJECT NUMBER ACCOUNT TITLE Contractual Services 7"OTAL BUDGET REQUESTED 495,400 MANAGER APPROVED 7his line item includes professional services by consultants and vendors. FY 10/11 FY 11/12 FY 12/13 Alarm monitoring &response 24,793 25,000 25,000 Legal-General Counsel 73,479 75,000 140,000 Legal-Water rights/contracts 19,667 31,000 Legislative- State 65,932 64,800 68,000 Legislative- Federal 48,546 4,500 - Safety compliance 3,375 6,000 10,800 Santa Ana Sucker 27,000 80,000 - Transitional management 31,186 131,000 - Culture/Strategic Plan 92,417 50,000 45,000 City Creek Study 40,000 40,000 Public relations 144,207 25,000 25,000 Web site maintenance (estimated) 7,000 7,500 Grant writing assistance 30,000 83,100 Intern HR Department - - 10,000 Recruitment(Advertising, Background Checks&Testing materials) _ - 5,000 ADP- Online HR Management Solution _ - 5,000 Total 530,602 538,300 495,400 Note: proposed budget includes new costs related to attracting and retaining high quality staff in accordance with strategic initiatives East Valley Water District BG 2012-13 ANNUALBUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Administration General &Admin OBJECT NUMBER ACCOUNT TITLE Public Outreach TOTAL BUDGET REQUESTED 48,600 MANAGER APPROVED This line item includes water conservation efforts, participation in community affairs, printed materials about District FY 10/11 FY 11/12 FY 12113 Solar Challenge- boat sponsor 2,500 3,000 3,100 Tours- plants tour, Edison tour 1,518 2,000 2,500 Water conservation materials (bill inserts, handouts) 7,629 7,000 7,000 Water conservation programs(regional- SBVMWD) - - 20,000 Newsletter 515 2,000 - Promotional items 4,068 5,000 5,000 Community events (registration, etc.) 375 1,000 11,000 Water Education f=oundation 5,000 - - ARK Storm Sponsorship 2,508 Total 24,113 20,000 48,600 Note: current year budget requests include an allocation to fund participation in regional conservation program efforts through San Bernardino Valley Municipal Water District,such as a regional website; and increased funding for community events to include a ceremony for the recommissioning of Plant 134 in the summer of 2012 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Administration General&Admin OBJECT NUMBER ACCOUNT TITLE Safety I Emergency Response TOTAL BUDGET REQUESTED 25,500 MANAGER APPROVED This line item includes non-capital equipment and supplies, and vendor services, that are monitored to ensure staff is prepared and equipped to respond to emergencies FY 10/11 FY 11/12 FY 12113 AED Pads - 3,200 300 Emergency Response-staging area items 9,322 10,000 10,000 Employee Emergency Kits 1,117 1,000 3,000 Yearly S'atelite Fee 1,200 1,200 1,200 Employee ID Cards - 2,500 3,500 Air Monitoring Equip(supply&repair) - 3,000 2,500 Respirators(supply& repair) 1,244 5,000 5,000 Employee MREs 15,000 15,000 - Emergencv Water 9,879 4,000 - Safety Fair 500 Other 1,215 2,600 - Total 38,977 48,000 25,500 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Administration Capital OBJECT NUMBER ACCOUNT TITLE Capital Outlay TOTAL BUDGET REQUESTED 31,600 MANAGER APPROVED This line itom includes purchase of vehicles, equipment(incl software)and other capital assets FY 10/11 FY 11/12 FY 12113 North Fork Stock - 875 14,000 Furniture - 17,000 15,000 Visio software 600 Suite 30 Improvements 357,528 Suite 30 Signage 1,500 Copier/Printer 5,775 ADP HR software 1,500 HAM Radios 2,000 Total 363,303 20,875 31,600 Furniture: [he amount requested includes furniture in anticipation of new hires North Fork Stock: this amount is requested in the event that North Fork Stock becomes available for purchase East Valley Water District BG 2012-13 East Valley Water District FINANCE DEPARTMENT FINANCE DEPARTMENT Responsibilities Accounting: The Accounting department performs all financial related services for the District, which include general ledger functions, payroll and benefit processing, accounts payable, accounts receivable, investment and cash management, annual budget preparation, rate analysis, Comprehensive Annual Financial Report (CAFR) preparation, and Capital Improvement Program (CIP) reporting. Information Technology: This division provides information technology support for the District's computer network, including the operation, maintenance, and repair of network hardware and employee workstations. Its primary responsibilities include day-to-day network center operation, including the provision of a safe and secure environment for centralized data libraries and equipment. It is also responsible for the phone systems, office machines, software solutions, and the radio network. Purchasing: This section operates as the main purchasing unit for the District, including the operation of a full service warehouse. Purchasing is responsible for the acquisition, and physical protection of, supplies needed to maintain the District's water distribution and wastewater collection facilities. This section is staffed by trained individuals focused on enhanced supply management, accountability, and cost savings to the District. Significant Changes and Accomplishments during 2011-2012: • Added an Office Specialist II (re-purpose) in accordance with the Strategic Staffing Plan. , • Both information Systems Specialists retired; implemented a transitional IT Plan, utilizing consultants, pending adoption of an IT Strategic Plan. • Changed audit firms; redesigned the Annual Financial Report toward implementation of Best Practices. • Implemented the new budget process and budget format. Goals and Objectives with Key Performance Indicators for Fiscal Year 2012-13: • Identify _snit cost for each source of water delivery. o Make changes to chart of accounts to capture pertinent information. • Review District Reserve Investment Program o Increase investment portfolio yields to 3% while maintaining safety. • Regional District Brand Development o Complete audit by September; submit comprehensive Annual Financial Report to GFOA for consideration of award for reporting excellence by December. • Local District Brand Development o Complete IT Strategic Plan Departmental Personnel Budgeted Positions: Chief Financial Officer 1 Accounting Supervisor 1 Budget Analyst 1 Lead Storekeeper/Buyer 1 Network Administrator (Contracted) 1 Database Administrator (Contracted) 1 Storekeeper/Buyer II 1 Accounting Specialist II 2 Office Specialist 11 1 �pil):P East Valley Water District Operating Expenses -Finance 2012-13 Proposed -011-12 `trva.e! Sewer V'vate! _ewer D, a! ettt Actual Budgeted Operating Operating Capital Pro. Capital Proj. Total Personnel Wages& Salaries 570,760 574,000 416,700 314,300 731,000 Overtime Labor 8,857 15,000 4,700 2,300 7,000 Allocated Benefits 251,299 257,380 171,558 117,160 288,718 CIP Labor/Burden Credits (1,843) 829,073 846,380 592,958 433,760 1,026,718 Other Operating Costs Purchased Water/Assessments - Materials and Supplies - Outside Services - - - - - - Power - Vehicle Fuel 4,657 2,000 540 60 600 Office Supplies&Expenses 46,580 36,100 22,832 21,168 - - 44,000 Professional Development 8,348 12,100 8,258 7,658 - - 15,915 General Plant Maintenance 926 1.000 - Rents& Leases 13,162 5,000 5,875 5,875 11;750 Contractual Services 65,770 96,500 91,070 88,520 - - 179,590 Election Expenses - - Public Outreach/Education - Insurance - Office Equipment 49,793 25,000 18,000 18,000 36,000 Regulatory Compliance - Safety& Emergency Preparedness 120 300 300 Capital Outlay 64,000 35,000 76,250 18,250 94,500 253,356 212,700 223,125 159,531 - - 382,655 Total Operating Expenses 1,082,429 1,059,080 816,082 593,291 1,409,373 Finance ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Finance General&Admin OBJECT NUMBER ACCOUNT TITLE Professional Development TOTAL BUDGET REQUESTED 15,915 MANAGER APPROVED i his line korn pays fees charged for attendance at educational meetings, meals lodging acid travel associated with meetings and conferences FY 10111 FY 11112 FY 12113 Seminars New Horizons(9 classes @$220) - 2,200 1,980 AICPA- CPE Classes 1,120 1,120 1,120 GFOA-CPE Classes 685 1,685 2,775 Self Study 1,620 Governmental Tax Update 250 250 250 CALPers 300 300 600 ADP 300 300 Warehouse- Inventory Controls - - 500 AP Certification Classes - - 350 Meals, Lodging &Travel Airfare,Hotels and Meals 1,375 3,542 5,000 Luncheos 509 500 500 Memberships (GFOA, CSMFO) 160 310 590 ICWA 50 25 50 License;Certifications 200 120 400 Memberships, Dues(next page) 1,779 1,748 1,800 Total 8,348 12,100 15,915 Note: the increase:in the proposed budget for this itern is due to a new focus on levels of staff training in accordance with strategic initiatives East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Finance General&Admin OBJECT NUMBER ACCOUNT TITLE Dues&Subscriptions TOTAL BUDGET REQUESTED 1,800 MANAGER APPROVED This line item includes memberships in industry and professional organizations, subscriptions to periodcals, and purchase of reference materials FY 10111 FY 11/12 FY 12/13 Dunn & Bradstreet-credit monitoring 799 799 800 Fringe Benefits Guide 429 376 400 Government GAAP (Generally Accepted Accounting Principles)Guide 272 333 350 Misc Books 280 240 250 Carried Forward To Previous Page 1,779 1,748 1,800 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Finance General&Admin ACCOUNT NUMBER 72000 ACCOUNT TITLE Contractual Services TOTAL BUDGET REQUESTED 179,590 MANAGER APPROVED This line item includes professional services by consultants and vendors to the Accounting and IT departments. FY 10/11 FY 11112 FY 12/13 Financial Audit 34,570 30,200 32,000 Trustee, 2010 Bonds- Union Bank 3,400 3,400 3,500 Truster:, SRF loans-Cal Bank&Trust - 3,100 Investment Mgt Svcs-CBB 5,150 5,100 6,540 Accounting Software Support - 11,000 11,000 Arbitrage calculation-2010 Bonds 4,000 1,800 1,300 Assess Dist Acctg-Eastwood Farms _ - 2,550 GASB 45 actuarial update (not needed 2012-13) 5,000 6,000 - Data offsite backup and recovery services 7,300 30,000 15,000 IT Strategic Plan 30,000 Programmer 6,350 9,000 9,600 Rate study update-review tiered rates - 50,000 Email hosting (cloud) - 15,000 Total 65,770 96,500 179,590 Note:current year budget requests include a new Trustee relationship for servicing of SRF loans; a new contract for assessment district accounting services; hiring a consulting firm to help District staff determine long-term IT neecls;; hiring a consulting firm to update the District's rate study with a focus on tiered rates, and predicting and smoothing future rate adjustments; and contracting for hosting of District email services East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Finance General&Admin OBJECT NUMBER ACCOUNT TITLE Office Equipment TOTAL BUDGET REQUESTED 36,000 MANAGER APPROVED This line item includes replacement of non-capital items, and repairs and maintenance on large items, including maint agreements on department specific software FY 10/11 FY 11/12 FY 12/13 MS Dynamics Software Maint& repairs 15,340 8,000 9,000 Minolta Copier Maintenance 5,183 5,300 5,500 Laserfiche Maintenance 6,180 7,000 7,000 Server Maint- NelBackup, Symantic 1,955 2,400 4,500 Metropolis Office Watch (move to c/s) 6,980 - - Northrup Giummond (move to c/s) 700 - - Pipelogic 950 - - Internet fire Wall 4,412 - - Barracuda spam filter 417 - - Repairs on comp equipment 13,025 - 10,000 Total 55,142 22,700 36,000 Note: maintenance agreements on department specific software, such as Engineering's autocad,were once paid out Df the IT budget. Those agreements are now paid for by the user departments. East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allccated Finance Various ACCOUNT NUMBER 89200 ACCOUNT TITLE Capital Outlay TOTAL. BUDGET REQUESTED 94,500 MANAGER APPROVED This line item includes purchase of vehicles,equipment(incl software)and other capital assets FY 10/11 FY 11/12 FY 12/13 Warehouse Heating&AC Unit 1,300 G/L Multi company Upgrade 20,000 Computer Hardware Upgrades 27,700 25,000 MS Office 2010 10,000 Laserfiche: quickfields 5,000 Enterprise Anti Virus 10,000 15 Workstations w/Windows 7 15,000 External backup storage-duplicate 8,000 New GIS Server 12,000 Forklift 58,000 NexVue Keychange 1,500 Total 64,000 35,000 94,500 Note: Replacement of 27 year old fork lift and the Windows 7 upgrade,allows the district to continue to upgrade to newer operating systems East Valley Water District BG 2012-13 East Valley Water District CUSTOMER SERVICE DEPARTMENT CUSTOMER SERVICE DEPARTMENT Responsibilities The Customer Service Department is the first point of contact for the District's 22,000 customers. As such, great care is taken in hiring and retaining individuals with an attitude toward service while at the same time, possessing the ability to thrive in an increasingly automated environment. Customer Service provides all call center activity, walk-up counter payment service, Interactive Voice Response (IVR)/Internet payment service, customer billing, new account processing, work order generation and delinquent account processing, including collections. The Department also handles all field service requests that include turning on/off accounts, water consumption investigations and consultations, and meter reading, which includes traditional and Automated Meter Reading (AMR). Significant Changes and Accomplishments during 2011-12: • One Customer Service Lead position eliminated Customer Service reduced to 6 staff positions. • With re-organization of the Meter Shop, 4 Field Service Representative positions with primary responsibility for meter reading and turn on/offs were added. • Completed implementation of ebilling-customer receives their bill by email; paper copy of bill eliminated. • Implemented lock box processing, whereby payments n up;r mailed by customers are received and processed by �d „ third party. Goals and Objectives with Key Performance Indicators for Fiscal Year 2012-13: • Customer Service Irpgrover')ent Initiatives • Establish alternate third party payment center (retail center/ kiosk). • Reduce the number of customers locked off for non-payment, by researching and implementing a more efficient way to give customers 48 hours' notice. • Implement continuous service agreements for establishing service (tenant back to landlord). • Implement website solution to allow customers to turn on-off service without calling or visiting the District Office. • Enhance District Physical Resources o Convert 15-20% of the District to AMR. i Departmental Personnel Budgeted Positions: Customer Operations Supervisor 1 VOL Sr. Customer Service Representative 1 Lead Field Service Representative 1 Field Service Representative II 5 Customer Service Representative II 3 r. - d Customer Service Representative 1 1 East Valley Water District Operating Expenses-Customer Service 6012-13 Proposed i -iG eater cwci bai81 .Cicwci "al-` I Actual' Budgeted Operating Operating Capital Proj. Capital Proj. ?otal IF Personnel Wages& Salaries 598,518 541,000 326,000 326,000 652,000 Overtime Labor 39,303 60,000 30,000 30,000 60,000 Allocated Benefits 187,263 256,207 186,256 186,256 372,511 CIP Labor/Burden Credits (5,000) 5,000 - 825,084 857,207 537,256 542,256 5,000 - 1,084,511 Other Operating Costs Purchased Water/Assessments - Materials and Supplies 2,500 8,100 1,260 1,260 Outside Services 177,026 218,600 137,870 117,870 - - 255,740 Power Vehicle Fuel - - 21,000 21,000 42,000 Office Supplies & Expenses 214,317 141.525 65,075 65,075 - - 130,150 Professional Development 2,514 3,400 3,450 3,450 6,900 General Plant Maintenance - - - - - Rents & Leases - - - - - Contractual Services - - - - - - - Election Expenses - - - - - Public Outreach/ Education - - 850 850 1,700 Insurance - - - - Office Equipment 43,117 46,000 26,430 26.430 52.860 Regulatory Compliance - - - - - Safety& Emergency Preparedness 872 872 872 Capital Outlay 47,000 9,000 25,000 25,000 50,000 487,346 426,625 281,807 259,675 - - 541,482 Total Operating Expenses 1,312,430 1,283,832 819,063 801,931 5,000 - 1,625,993 Customer Service ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Customer Service Customer Accounts OBJECT NUMBER ACCOUNT TITLE Outside Services TOTAL BUDGET REQUESTED 255,740 MANAGER APPROVED This line item includes professional services by consultants and vendors. FY 10/11 FY 11/12 FY 12/13 Third party(Infosend) bill print&mailing services: Regular bills 30,816 39,200 30,650 Delinquent bills 8,692 11,400 8,750 e-billing 3,100 3,400 3,600 Credit card payment interchange fees (visa/mc, amex) 107,591 129,000 127,000 Lock box services(Citizens Bus Bank) 15,560 20,500 Web based payment processing (Online Resources) 573 700 700 Customer check imaging and processing fee (ProfitStarz) 17,057 9,000 7,300 Credit Reporting Fee (Experian) 1,227 1,500 1,500 Property owner info. research tools(Corelogic, PIMS) 3,780 4,040 4,040 After hours answering service (Inland Desert) 4,189 4,700 4,700 Large Meter Testing - - 20,000 Third park; bill payment center fees - - 27,000 Total 177,026 218,500 255,740 Note-current year budget requests include funding to perform tests on large meters,to ensure they are reading at acceptable efficiency levels, and funding to set up authorized payment centers throughout the District for customer convenience, and to limit walk-in traffic at the District to eliminate pressure to increase staff levels East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center General Customer Service Customer Accounts OBJECT NUMBER ACCOUNT TITLE Professional Development TOTAL BUDGET REQUESTED 6,900 MANAGER APPROVED This line item pay=.,fees charged for attendance at educational meetings, meals lodging and travel associated with meetings and conferences FY 10/11 FY 11/12 FY 12/13 AWWA Cust Svc Training-Denver 1,095 700 C/S Training/educational Seminars 1,250 1,800 Class E Renewal Meals 468 500 1,000 Lodging/Travel 924 750 2,650 Harris UC - - 750 Certifications 500 - Dues, Membership& subs (see next page) 27 400 Total 2,514 3,400 6,900 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Customer Service Customer Accounts OBJECT NUMBER ACCOUNT TITLE. Dues&Subscriptions TOTAL BUDGET REQUESTED 0 MANAGER APPROVED This line item includes memberships in industry and professional organizations, subscriptions to periodcals, and purchase of reference materials FY 10/11 FY 11/12 FY 12/13 ICWA 27 25 - Misc ref materials 375 Carried forward to previous page 27 400 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Customer Service Customer Accounts OBJECT NUMBER ACCOUNT TITLE Office Equipment TOTAL BUDGET REQUESTED 52,860 MANAGER APPROVED This line item includes replacement of non-capital items, repairs and maintenance, including maint agreements on department specific software FY 10/11 FY 11/12 FY 12/13 Billing system annual maintenance agreement 30,295 33,700 35,000 Pitney Bowes 1,420 405 405 Check imaging software maintenance agreement 2,542 2,540 2,600 Mail Machine Renlal 1,030 1,025 1,025 Agent Watch Maintenance - 500 500 Itron meter reading handheld units- maintenance agrnt _ _ 5,500 Automated pay-by-phone system maintenance agrmt 7,830 7,830 7,830 Total 43,117 46,000 52,860 Note: purchase of a new Itron meter reading system will require payment of an annual maintenance agreement- the previous system had been converted to time and materials for maintenance costs East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Customer Service Customer Accounts OBJECT NUMBER ACCOUNT TITLE Capital Outlay TOTAL BUDGET REQUESTED 50,000 MANAGER APPROVED This line item includes purchase of vehicles, equipment(incl software) and other capital assets FY 10/11 FY 11112 FY 12/13 Billing system upgrade 40,000 20,000 Enhanced Call Center(phone system) 7,000 Additional Ports for IVR 9,000 Truck(s)- Fuel efficient 30,000 Total 47,000 9,000 50,000 Note: Staff is requesting current year funding to purchase a small truck or electric vehicle for use in the Field Services section (meter reading). Options for good, used vehicles will be explored. East Valley Water District BG 2012-13 East Valley Water District ENGINEERING DEPARTMENT ENGINEERING DEPARTMENT Responsibilities The Engineering Department implements the Capital Improvement Program (CIP), overseeing design and construction of capital oroiects included in each fiscal year budget, as well as, additional projects as emergency needs arise. In addition, Engineering provides plan review and project over-site for water and sewer infrastructure development. The Engineering Department also provides inspection of public works improvements funded by development, as well as, within the CIP; oversight of rough grading for development; and monitoring the NPDES and WQMP during construction. Inspection includes ensuring that the improvements are constructed to District approved plans and specifications, ensuring the public's safety during construction and providing guidance to the construction contractor. Significant Changes and Accomplishments during 2011-2012: • District Engineer position was eliminated and replaced by the Assistant General Manager. • Completed Conejo Drive Sewer Improvements which included r{V Ip( replacement of approximately 2,500 lineal feet of 110" water main. • Completed Hilview, Bruce, Crest and Cunningham Streets' 8" water main replacements. FpSI ' • Completed design and awarded construction contract for Plant 143 ' Blending Tank and connector pipelines. �i s° • Designed and constructed 1,100' of 8" pump line from Plant 24. k, • Consolidated Eastwood Farms Water Company into District, which - included 4,514 lineal feet of distribution mains and 75 new �A- customers. Goals and Objectives with Key Performance Indicators for Fiscal Year Departmental Personnel 2012-13: Rudgeted Positions: • Address Current Constraints to System Flexibility Engineering Manager 1 • Complete 30" Pipeline from Plant 40 to Plant 151 which will Executive Assistant 1 allow transmission of water from lower zones in the District's west end to higher zones in the east end. Senior Engineering Technician 1 • Complete Plant 40 Booster Station which will allow the District Engineering Technician II 3 to boost water from the intermediate pressure zone to the upper Engineering Technician 1 1 zone. Office Specialist II 1 Meet Federal and State Regulatory Requirements c Complete Baseline Gardens Mutual Water Company Project. This project is a State Revolving Fund project and upon the State's Notice of Acceptance of the grant application will include designing and constructing a new water distribution system, and consolidate Baseline Gardens with EVWD. • Enhance District Physical Resources o Plant 143. This project consists of installing a one million gallon storage tank and plumbing to Plants 143, 146 and 147 to the y new reservoir to dissipate excessive air in the distribution Y system. o Complete 10 year update of Sewer Master Plan. In order to identify deficiencies in the system and help develop the CIP. ` M°IF v '� .✓ East Valley Water District Operating Expenses- Engineering 2012-13 Proposed 201,1-12 Water :Sewer /ate, :Sewer Actual Budgeted Operating Operating Capital Proj. Capital Proj. Total Personnel Wages& Salaries 742,548 743,000 389,900 167,100 557,000 Overtime Labor 1,152 5,000 3,500 1,500 5,000 Allocated Benefits 355,531 352,460 195,828 83,921 - - 279,749 CIP Labor/Burden Credits (219,388) (162,000) (96,000) (20,000) 96,000 20,000 - 879,843 938,460 493,228 232,521 96,000 20,000 841,749 Other Operating Costs Purchased Water/Assessments - - - - - - - Materials and Supplies - - - - - - - Outside Services - - - - - - - Power - - - - - - - Vehicle Fuel 13,134 - 4,760 2,040 6,800 Office Supplies& Expenses 11,799 40,200 25,340 10,860 - - 36,200 Professional Development 13,374 22,300 10,868 4,658 - - 15,525 General Plant Maintenance - Rents& Leases 5,000 - Contractual Services 22,467 172,500 113,050 48,450 - - 161,500 Election Expenses - Public Outreach/Education - Insurance - Office Equipment 33,013 40,000 26,894 11,526 - - 38,420 Regulatory Compliance 20,000 20,000 20,000 Safety& Emergency Preparedness - Capital Outlay 12,000 17,000 5,750 17,750 23,500 105.787 317,000 206,662 95,284 - - 301,945 Total Operating Expenses 985,630 1,255,460 699,890 327,804 96,000 20,000 1,143,694 Engineering ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Engineering General&Admin OBJECT NUMBER ACCOUNT TITLE Professional Development TOTAL BUDGET REQUESTED 15,525 MANAGER APPROVED This line item pays fees charged for attendance at educational meetings, meals lodging and travel associated with meetings and conferences FY 10/11 FY 11/12 FY 12113 Contact Hours 7,863 7,250 3,500 GIS Training 10,000 6,000 ESRI GIS technical conference 1,800 Meals 825 1,000 800 Lodging 2,038 1,100 1,000 Transportation 682 1,000 700 Licenses 275 500 300 Dues& Subscriptions (from next page) 1,691 1,450 1,425 Total 13,374 22,300 15,525 Note:aln011nts requested include and increased level of training but for fewer employees-the District Engineer training is included in prior year costs; training costs for the AGM are included in the current year Administration budget East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Engineering General&Admin OBJECT NUMBER ACCOUNT TITLE Dues&Subscriptions TOTAL BUDGET REQUESTED 1,425 MANAGER APPROVED This line item includes memberships in industry and professional organizations, subscriptions to periodcals, and purchase of reference materials FY 10/11 FY 11/12 FY 12/13 ICWA 75 75 75 Foundation Cross Connection Control 1,000 1,000 1,000 Southwest Membrane Operator 50 50 50 Calif Water Environment Federation 402 Books 164 325 300 Carried forward to previous page 1,691 1,450 1,425 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Engineering General &Admin OBJECT NUMBER ACCOUNT TITLE Contractual Services TOTAL BUDGET [REQUESTED 161,500 MANAGER APPROVED This line item includes professional services by consultants and vendors. FY 10111 FY 11112 FY 12113 Computer Consulting 1,800 1,000 - RMC Water& Environment 17,366 1,125 - Consultant - Regn] Urban Water Mgt Plan 1,715 25,000 10,000 Prof Engineering Svcs-On call services - 143,875 130,000 GIS strategic planning- integration &on-call support - - 20,000 Underground Service Alert 1,587 1,500 1,500 Total 22,468 172,500 161,500 Note: E ngineering will circulate RFPs to engage an engineering firm on an on-call basis, and whose services will be used to supplement in-house staff. GIS consultants will also be used to continue integration of our, now completed, GIS database, to other District software applications East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Engineering General&Admin OBJECT NUMBER ACCOUNT TITLE Regulatory Compliance TOTAL.BUDGET REQUESTED 20,000 MANAGER APPROVED This line item includes costs incurred to meet regulatory permitting, testing, and reporting requirements FY 10/11 FY 11112 FY 12/13 CC -printing& mailing 20,000 20,000 Total - 20,000 20,000 Note: staff anticipates using CV Strategies again, in a limited capacity,to help produce the 2012-13 Consumer Confidence Report East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Engineering Capital OBJECT NUMBER ACCOUNT TITLE Capital Outlay TOTAL. BUDGET REQUESTED 23,500 MANAGER APPROVED This line item includes purchase of vehicles, equipment(incl software)and other capital assets FY 10/11 FY 11/12 FY 12/13 Ricoh scanner converter 2,000 Furnitwe-Eng Tech 10,000 GPS data ;oggers 17,000 Info Sewer Modeling Program 12,000 HP Plotter 4,500 Laptops(2)-GIS 7,000 Total 12,000 17,000 23,500 Notes: The HP FI%Xter will provide the ability to print larges sheets and maps, in letter quality, and with more permanent inks. Thc: cost to repair the old plotter is almost as expensive as purchasing a new HP-which staff is recommending The two laptops requested will be rugged use machines (eg. Toughbooks), used in the field to access District maps and data. They will also be loaded with the iWater work order system, allowing work order updates to be shared in real-time between customer service, and operations and maintenance personnel East Valley Water District BG 2012-13 East Valley Water District OPERATIONS DEPARTMENT OPERATIONS DEPARTMENT R.-spon--ibilities The Operations Department is responsible for providing our customers with a reliable flow of safe and clean drinking water 365 days a year. This involves ensuring the smooth operation and maintenance of the District's Source of Supply, Pumping and Treatment facilities and expansion of those facilities to meet current and future demand. Water Quality, groundwater and storage levels are monitored 24 hours per day, 7 days a week. Adequate water levels require constant monitoring of wells and pumps, and boosters must be highly maintained in order to ensure efficient distribution of water throughout the system. Various treatment techniques, such as Granular Activated Carbon treatment, ion exchange, and blending and corrosion control are maintained by the Operations' staff, in order to ensure that this water is safe for consumption. In addition, the District is required to complete water and sewer regulatory reports that are submitted to the State of California Department of Public Health on a monthly, quarterly and annual basis. Significant Changes and Accomplishments T during 2011-2012: • Plant 9 and Well 142 - Efficiency rehabilitation. MCI • Plant 28 - GAC change out. r " • Eliminated scheduled overtime in Production. # • Water Quality Department revised the i Water Quality Monitoring Plan, which was approved by CDPH. F. Goals and Objectives with Key Performance Indicators for Fiscal Year 2012-13: • Develop Cost Effective Water Supply Mix • Complete treatment technology upgrade and expansion to Plant 134, from 4 to 8 MGD. • Complete efficiency rehabilitation of Well 39. • Complete 8 Booster efficiency rehabilitations. • Increase energy rebate incentives. • Establish accountability o Hire and utilize Office Specialist for reporting and r administrative functions at Del Rosa facility. Departmental Personnel Budgeted Positions: Water Production Superintendent 1 Water Production Supervisor 1 Water Quality Supervisor 1 Lead Water Treatment Plant Operator 1 L Lead Water Production Operator 1 Water Production Operator II 3 Water Quality Technician II 1 Water Production Operator I 1 Office Specialist 1 0.5 �� East Valley Water District Operating Expenses-Operations(Production) 2012-13 Proposed 2010-11 201112 `plater Sewer Water Sewer Decartment Actual Budgeted Operating Operating Capital Proj- Capital Proj. Total Personnel Wages& Salaries 756,385 778,000 859,500 - 859,500 Overtime Labor 97,917 115,000 75,000 75,000 Allocated Benefits 352,978 372,964 422,597 - 422,597 CIP Labor/Burden Credits (44,523) (16,000) 16,000 - 1,162,757 1,265,964 1,341,097 - 16,000 - 1,357,097 Other Operating Costs Purchased Water/Assessments 435,388 497,500 511,320 511,320 Materials and Supplies 221,280 390,000 595,000 595,000 Outside Services 7,223,795 8,523,600 1,866,750 6,776,908 8,643,658 Power 2,102,512 2;125,000 21350,000 2.350.000 Vehicle Fuel 42,708 41,000 35,000 35,000 Office Supplies& Expenses 15,555 5,700 9,000 - 9,000 Professional Development 2,165 5,600 8,000 8,000 General Plant Maintenance 151,367 159,000 141,765 141,765 Fleet Maintenance - - - - - Rents& Leases - - - - - Contractual Services - - - - Election Expenses - - - - - Public Outreach/Education - - - - - Insurance - - - - - Offce Equipment 3,479 6,000 6,000 - 6,000 Regulatory Compliance 14,487 10,000 15,000 15,000 Safety& Emergency Preparedness 6,615 2,000 2,000 2,000 Capital Outlay 345,000 260,000 240,100 240,100 10,564,351 12,025,400 5,779,935 6,776,908 - - 12,556,843 Total Operating Expenses 11,727,108 13,291,364 7,121,032 6,776,908 16,000 - 13,913,940 Operations ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations(Production) Source of Supply OBJECT" NUMBER ACCOUNT TITLE Water Costs TOTAL. BUDGET REQUESTED 511,320 MANAGER APPROVED This line item includes assessments by third parties for delivery and/or pumping of water FY 10/11 FY 11112 FY 12/13 Purch Wtr, rechrg from SBVMWD (600 AF @$75) 170,000 112,500 45,000 Purch Wlr, Tier 1 from SBVWMD (1,230 AF @ $125.80) 90,000 155,000 SBVWCD assess(18,500 AF @ 11.28) 143,475 185,000 208,680 Nothe Fork Water Company assessments(5,849 sh @ $17.50) 75,913 110,000 102,640 Total 389,388 497,500 511,320 Notes: SBVWCD assessments increasing from$9.81 to$11.28 per acre foot NF`INC assessments assumed to increase from$13.00 to$17.50 per share to begin funding replacement reserve East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations(Production) Various OBJECT NUMBER ACCOUNT TITLE Materials&Supplies TOTAL BUDGET REQUESTED 595,000 MANAGER APPROVED This item includes chemicals, lubricants, and other supplies for operating production facilites FY 10/11 FY 11/12 FY 12113 Chemicals-Wells 148,369 165,000 168,000 Plant 28 activated carbon (GAC)filter media - 100,000 Plant 134 Chemicals- PI 134 36,872 50,000 Ferric Chloride 198,000 Caustic Soda 138,000 Other Chemicals 21,000 Other supplies 35,886 75,000 70,000 Total 221,127 390,000 595,000 Notes: The new treatment technology at Plant 134 requires use of new chemicals- Ferric Chloride, Caustic Soda Amounts requested are based on CDM estimated annual usage East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations(Production) Source, Pumping, Treatment OBJECT NUMBER ACCOUNT TITLE Outside Services-Water TOTAL BUDGET REQUESTED 1,866,750 MANAGER APPROVED This line item includes third party services utilized for operating, mairtaining, and reporting on, production facilites and treatment facilities FY 10/11 FY 11112 FY 12/13 Laboratory testing 96,938 189,500 130,000 Online tracking of water test results and reporting 13,335 14,000 14,100 DPH Compliance tracking/monitor. 9,305 12,500 12,500 Security- Plant 134 87,551 85,600 89,000 Water Supply/Mg1.Studies 46,000 40,000 - Envirogen- 107 (1500/AF) 397,413 751,000 625,000 Envirogen -27 ($600/AF) 93,085 - Envirogen-40 Uranium ($130/AF) 70,503 91,500 180,700 Envirogen-40 Nitrate($300/AF) 138,711 175,220 361,500 Envirogen-Take or Pay($165/AF) 87,482 182,280 123,750 GE Service Contr- Plant 134 - - 60,000 Pump repairs 86,447 220,000 150,000 Treat Plant Repairs 28,081 25,000 30,000 Backflow Maint 19,582 35,000 35,000 Telemetry Maint. 27,238 25,000 30,000 Well Ecuip Repairs 10,000 10,000 Cathodic Frotection 3,000 3,200 CLA Val&PRV Maint 12,000 12,000 Total 1,201,671 1,871,600 1,866,750 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Sewer Operations Sewer Treatment OBJECT NUMBER ACCOUNT TITLE Outside Services-Sewer TOTAL BUDGET REQUESTED 6,776,908 MANAGER APPROVED This line item inlcudes an estimate of fees to be collected from EVWD customers on behalf of the City of San Bernardino for wastewater treatment FY 10111 FY 11/12 FY 12113 City of San Bernardino 5,995,720 6,640,000 6,776,908 Total 5,995,720 6,640,000 6,776,908 Notes: Se,aer Treatment fees collected and remitted to the City will increase during 2012-13 due to the fact that the C:ity's rale increase that became effective 1/1/12 will be in effect for the entire fiscal year, as opposed to half of a year as in 2011-12 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations (Production) Pumping,Treatment OBJECT NUMBER ACCOUNT TITLE Electrical Power TOTAL.BUDGET REQUESTED 2,350,000 MANAGER APPROVED This item includes power purchased to run well pumps and boosters,and treatment facilities FY 10/11 FY 11/12 FY 12113 Electrical-Wells& Boosters 63000 1,987,973 2,000,000 2,100,000 Electrical- Plant 134 63000 114,539 125,000 250,000 Total 2,102,512 2,125,000 2,350,000 Note: CDM estimates that annual power costs to run Plant 134 at 4mgd will more than double -CDM estimates are usual'y extremely conservative. As the new system at the plant will not be fully functional during the hottest part of summer, staff feels that$250,000 is a conservative estimate for fiscal year 2012-13. East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations(Production) General&Admin OBJECT NUMBER ACCOUNT TITLE Vehicle Fuel TOTAL BUDGET REQUESTED 35,000 MANAGER APPROVED This item includes both gasoline and diesel fuel purchases for trucks and general equipment FY 10111 FY 11112 FY 12113 Vehicle Fuel 42,708 41,000 35,000 Total 42,708 41,000 35,000 Notes: Staff is researching vehicle software technology to mor accurately predict fuel needs and a related cost based on mileage for each unit attached to the department East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center General Operations(Production) General&Admin ACCOUNT NUMBER ACCOUNT TITLE Professional Development TOTAL BUDGET REQUESTED 8,000 MANAGER APPROVED This line item pays fees charged for attendance at educational meetings, meals lodging and travel associated with meetings and conferences FY 10/11 FY 11112 FY 12/13 Education, Training 77100 396 2,000 3,500 Meals 71105 884 2,000 1,500 Lodging,-Transportation 71105 380 850 Treatment Certs 75500 405 1,000 1,500 Memberships: AWWA, 71400 100 300 300 Inland Counties Water Assoc 71400 350 350 Total 2,165 5,650 8,000 Note: the increase in the proposed budget for this item is due to a new focus on levels of staff training in accordance with strategic initiatives East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations(Production) General &Admin OBJECT NUMBER ACCOUNT TITLE Building I Grounds Maintenance TOTAL BUDGET REQUESTED 141,765 MANAGER APPROVED This line item includes maintenance for structures and grounds at plants FY 10/11 FY 11/12 FY 12113 Building repairs, plants 4,949 13,000 10,000 Janitorial-Plant 134 4,580 5,000 4,580 Plant 134 Grnds Contr 72,662 74,000 Wells Grnds Contr 47,040 49,000 Weed /brush abatement 12,526 11,000 Landscaping at plants 6,945 1,500 All inclusive Landscaping 122,160 Tree removal 1,715 2,000 2,000 Fence repairs 950 2,000 1,500 Pest Control Plant 134 1,500 1,525 Total 151,367 159,000 141,765 Notes: Landscape maintenance contracts were consolidated and put out to bid in April 2012. This competetive bidding,which included all 56 plant sites, resulted in a $900 per month savings East Valley Water District BG 2012-13 ANNUALBUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Operations(Production) Capital OBJECT NUMBER ACCOUNT TITLE Capital Outlay TOTAL. BUDGET REQUESTED 240,100 MANAGER APPROVED This line item includes purchase of capital equipment and other assets FY 10/11 FY 11/12 FY 12/13 Cat generators (3) 85,000 Booster, Electrical (25, 56B) 30,000 Well Rehabs 230,000 Well Rehab- 142 80,000 Well Rehab- 11A 80,000 Well Rehab- 120 100,000 Well Rehab-Plant 39 75,000 Booster Pump Rehabs-Plants 33, 56, 39, 108(2), 99, 131(2) 59,000 CI,Analyzers- Plants 9, 28, 39, 125, 132, 141, 142, 151 40,000 Transfer Switch -F'lant 151 9,000 Upgrade Turbidimeter- Plant 134 2,500 Tablet-dataloggers to GPS water production facilites 1,600 Scada Radio Upgrade 53,000 Total 345,000 260,000 240,100 Note: The SCADA Radio upgrade is due to a new FCC regulation requiring businesses to begin operating radios at 12.5 kHz or narrower band beginning January 1, 201:3 East Valley Water District BG 2012-13 East Valley ,L)r#oWater District MAINTENANCE DEPARTMENT MAINTENANCE DEPARTMENT Responsibilities Field Maintenance is responsible for ensuring the integrity of the District's water Transmission and Distributions mains, customer service lines and meters, and Wastewater Collection mains. The District's Transmission and Distribution system covers all underground and above ground pipes from our Storage tanks to each service connection. The current system includes 250 miles of water mains and 22,000 service connections. The Wastewater Collection system includes 200 miles of gravity-flow sewer mains that collect wastewater at each customer's property and carry it to the City of San Bernardino's trunk lines at various locations within the District. Fleet Maintenance is responsible for ensuring the safety and maintenance of the District's 68 vehicles in accordance with Department of Transportation and OSHA guidelines. This includes daily inspections and monthly vehicle service. Significant Changes and Accomplishments during 2011-12: • Completed the Plant 24 Reservoir Drain Line which allows the District to flush Wells 24A and 24B without flooding_ the intersection of Lynwood Drive and Harrison Street. Y • Repaired Water Facilities: "M' o 162 Main Leaks, 22 Fire Hydrants and 3 Sink Holes. • Replaced Water Facilities: o 71 Services and 13 Fire Hydrants. • Relocated Water Facilities: o 46 Services, 2 Fire Hydrants and 2 Backflow Units. East Valley Water District Operating Expenses -Maintenance(Field) 2012-13 Proposed 010-11 2011-12 4`\rater SBwer 'Water $cover ^epartm-nt Actual Budgeted Operating Operating Capital Proj. Capital Proj. Totals Personnel Wages& Salaries 1,472,577 1,510,400 867,200 278,300 1,145,500 Overtime Labor 105,132 90,000 56,700 11,300 68,000 Allocated Benefits 851,198 836,852 470,515 152,198 - 622,713 CIP Labor/Burden Credits (232,305) (70,000) (40,000) (25,000) 40,000 25,000 2,196,602 2,367,252 1,354,415 416,798 40,000 25,000 1,836,213 Other Operating Costs Purchased Water/Assessments - Materials and Supplies 331,846 411,000 270,000 36,000 306,000 Outside Services 313,553 400,000 225,000 160,000 385,000 Power - - Vehicle Fuel 113,787 143,000 58,500 6,500 65,000 Office Supplies& Expenses 37,089 39,350 37,800 4,200 42,000 Professional Development 6,104 9,800 6,890 2,250 9,140 General Plant Maintenance 18.035 12,000 7,650 850 8,500 Flee',Maintenance 216,502 180,000 165,600 18,400 184.000 Rents& Leases - - - Contractual Services 93,717 86,000 70,200 7,800 78,000 Election Expenses - Public Outreach/Education - Insurance - Office Equipment 3,157 5,000 2,000 3,000 5,000 Regulatory Compliance 102 - Safety& Emergency Preparedness 17,817 7,000 3,800 3,800 Capital Outlay 192,726 400,500 3,600 36,200 39,800 1,344,435 1,693,650 851,040 275,200 - 1,126,240 Total Operating Expenses 3,541,037 4,060,902 2,205,455 691,998 40,000 25,000 2.962,453 Maintenance Goals and Objectives with Key Performance Indicators for Fiscal Departmental Personnel Year 2012-13: Budgeted Positions: • Identify Unit Cost for Service Delivery Water Service Superintendent 1 o Determine price for prospective sewer line maintenance Water Service Supervisor 1 program with Patton State Hospital. Lead Water Service Worker 3 • Enhance System Maintenance and Modernization Efforts Lead Equipment Mechanic 1 Sewer Maintenance Heavy Equipment Operator 2 • Repair cracks and small holes identified by Sewer Video Equipment Mechanic II 1 Program utilizing new repair sleeve technology. Water Service Worker II 8 • ID sewer flow capacities through Sewer System Flow Office Specialist 1 0.5 Monitoring. • Develop unit cost for Sewer Cleaning Services. • Continue Sewer Video Inspection (63 Miles annually. Water Maintenance r • implement Valve Exercising Program - 2,500 system valves annually. • Implement Flushing Program - 2,780 hydrants annually. • Take Advantage of Regional Opportunities. o Update and maintain inventory of equipment for Mutual Aid Agreements with neighboring utilities. ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water Maintenance(Field) Distribution OBJECT NUMBER ACCOUNT TITLE Water Materials,Supplies&Small Tools TOTAL BUDGET REQUESTED 270,000 MANAGER APPROVED This line item includes materials used (usually standard stock issues)for distributions system repairs FY 10/11 FY 11/12 FY 12/13 Clamps, couplings,tubing 219,235 258,000 222,000 (standard stock issues) Meter Repair parts 53,930 60,000 40,000 (standard stock issues) Small Tools 7,120 20,000 8,000 Total 280,285 338,000 270,000 Note: budget amounts requested for the fiscal year are based on historical number of leaks. Meter repair costs are expected to decline with a large increase in District investment in AMR. East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Sewer Maintenance(Field) Collections OBJECT NUMBER ACCOUNT TITLE Sewer Materials&Supplies TOTAL. BUDGET REQUESTED 36,000 MANAGER APPROVED This line item includes materials used for maintaining the sewer lines FY 10111 FY 11/12 FY 12113 Maintenance supplies 35,986 46,000 25,700 (degreasers. roach killers& mist supplies) Repairs sewer equip 1,500 6,000 6,000 Camera tractor 13,000 Small tools 1,270 3,000 1,000 Manhole cover, rings& locking pins 12,805 5,000 3,300 Total 51,561 73,000 36,000 Note: need for supplies such as roach killers are expected to decrease with the expansion of the manhole cover treatment program East Valley Water District BG 2012-13 ANNUALBUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water/Sewer Maintenance(Field) Distribution/Collection OBJECT NUMBER ACCOUNT TITLE Outside Svcs-Pipeline Maintenance TOTAL. BUDGET REQUESTED 385,000 MANAGER APPROVED This line item includes outside services related to non-capital repairs and maintenance for water and wastewater pipelines FY 10/11 FY 11/12 FY 12113 Water Distribution System: Paving services 118,394 190,000 200,000 Misc grading 6,320 - - City permits-street cuts 49,188 50,000 50,000 Sewer Collection System: - - Contracted sewer main'spot' repairs 139,650 150,000 100,000 includes repairs, permits and paving Manhole cover treatment- roach deterrent - 10,000 35,000 Total 313,552 400,000 385,000 Note: amounts request in the budget are based on unit costs developed from historical occurrences. Paving services for fiscal 2012-13 are going out to bid- savings should be realized as a result of this competetive process. Staff is requesting funding to expand the manhole treatment program from 420 units, to 1,850 units, at $18.53 per unit East Valley Water District BG 2012-13 ANNUAL BUDGET N014-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Maintenance(Field) General&Admin OBJECT NUMBER ACCOUNT TITLE Vehicle Fuel TOTAL BUDGET REQUESTED 65,000 MANAGER APPROVED This itern includes both gasoline and diesel fuel purchases for trucks and general equipment FY 10/11 FY 11112 FY 12113 Vehicle Fuel-Field 65,389 75,000 55,500 Vehicle Fuel -Meter Shop 37,852 48,000 - Vehicle Fuel-Garage 10,546 20,000 9,500 Total 113,787 143,000 65,000 Notes. Staff is researching vehicle software technology to mor accurately predict fuel needs and a related cost based on mileage for each unit attached to the department The meter shop was reorganized in 2011-12 and as a result, part of the fuel costs previously reported here are now,budgeted for the meter readers in Customer Service East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Maintenance (Field) General &Admin OBJECT NUMBER ACCOUNT TITLE Professional Development TOTAL BUDGET REQUESTED 9,140 MANAGER APPROVED This line item pays fees charged for attendance at educational meetings, meals, lodging and travel associated with education, licenses &certifications, and subscriptions and manuals for purposes of technical knowledge FY 10/11 FY 11112 FY 12113 Class B License Trng Class B License Renewals 500 280 Pipelogix 495 700 Emerg Preparedness 100 350 1,000 Vactor school 150 Distrib Classes & Exams 1,231 1,000 1,000 Dist/TrmtCerts 1,118 2,000 230 Meals 1,070 2,000 2,425 Lodging Transportation Shop Key 1,608 1,700 2,000 Camera Trcuk Certification Training 1,000 1,005 Memberships & Dues : Inland Counties Water Association 50 50 50 California Water Environment Association 265 500 1,000 Misc Books 17 150 Total 6,104 9,800 9,140 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Maintenance (Field) General &Admin OBJECT NUMBER ACCOUNT TITLE General Plant Maintenance TOTAL BUDGET REQUESTED 8,500 MANAGER APPROVED This line item includes janitorial and maintenance services, repairs, and replacement of non-capital equipment and fixtures, on the field trailers,warehouse, and garage FY 10/11 FY 11/12 FY 12113 Del Rosa grounds maintenance contract 8,074 7,250 1,200 Pest control 1,116 1,200 1,200 Del Rosa property enhancements 5,107 500 4,000 Garage roll up door 3,738 - - Emergency Generator Hook Up - 3,050 - A/C Repairs 1,100 A/C Maint Contr-CSR - - 1,000 Total 18,035 12,000 8,500 Note: Del (Rosa property enhancements include minor repairs such as painting the warehouse interior, gravel, Slurry, ceiling tiles, and exterior repairs East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Maintenance (Field) General&Admin OBJECT NUMBER ACCOUNT TITLE Fleet Maintenance TOTAL.BUDGET REQUESTED 184,000 MANAGER APPROVED This line item includes non-capital repairs and maintenance for vehicles and general equipment, FY 10/11 FY 11112 FY 12/13 Paint, seats, glass& misc 20,378 20,000 20,000 (outside repairs) Tires& alignment 20,203 20,000 20,000 Monthly car washes 2,767 3,000 3,000 Major repairs > $500 25,584 30,000 30,000 Vactor repairs 38,029 10,000 20,000 Parts& Supplies 64,845 56,000 50,000 Garage Supplies& Small Tools 23,903 25,000 25,000 Equipment Repairs 20,793 16,000 16,000 Total 216,502 180,000 184,000 Note: Fleet maintenance numbers are based on previous years; staff is researching, and has requested funding for, a fleet maintenance software program that will track actual costs by unit to provide mor direct and accurate costs to the fleet East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Allocated Maintenance(Field) Distribution/Collection OBJECT NUMBER ACCOUNT TITLE Contract Services TOTAL BUDGET REQUESTED 78,000 MANAGER APPROVED This line item includes outside services related to security of the Del Rosa site FY 10/11 FY 11/12 FY 12113 Barry's Security- Del Rosa 82,316 72,000 78,000 Total 82,316 72,000 78,000 East Valley Water District BG 2012-13 ANNUAL BUDGET NON-PERSONNEL EXPENSE - DETAILED EXPLANATION FISCAL YEAR 2012-13 Fund Department Cost Center Water.'Sewer Maintenance(Field) Various OBJECT NUMBER ACCOUNT TITLE Capital Outlay TOTAL BUDGET REQUESTED 39,800 MANAGER APPROVED This line item includes purchase of vehicles,equipment(incl software)and other capital assets FY 10111 FY 11/12 FY 12113 Mobile Restrooms 46,365 - Cat Generators 59,797 - Hydraulic Broom 36,145 Gate valve machine 50,000 Vactor 306,000 Vactor rehab work 24,000 Dump Trailers 10,019 13,500 Wackers 7,000 Sewer Camera w/ 'ractor 33,200 Copier for Del Rosa offices 600 Vehicle Maintenance Software 6,000 Evaporative coolers 10,400 Total 162,726 400,500 39,800 East Valley Water District BG 2012-13 East Valley Water District CAPITAL EXPENDITURES DEBT SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) Long term capital planning is a dynamic process and is part of the District's overall strategic plan. Because strategic planning is a process and its activities are continually changing, long-term capital planning must be subject to periodic review and revisions. Capital planning involves identifying current and future needs, and prioritizing them based on certain operating assumptions. The primary objective of the planning effort for the District is to create a stable long-range plan to support an orderly, efficient program of improvement, expansion, and replacement. It is the goal of the capital planning process to develop an independent Capital Improvement Program using a mixture of financial resources. The long-term Capital Improvement Program is developed by staff by asking and answering the following questions: • What facilities must be built or replaced? • When must the facilities be built of replaced? • How much will the facilities cost? • Where will the financing be obtained and does the financing have a limited period of availability? The Capital Improvement Program is intended to serve as a living document that can be updated as the District's priorities change and as the requirements for improvements and replacements become more certain. CHANGES IN THE CAPITAL IMPROVEMENT PROGRAM Projects listed in the CIP are reviewed annually by District's staff to allow the program to be more responsive to changing priorities, particularly with respect to charges in regulation and in demand projections. The changes sometimes result in the addition of projects and in the acceleration or delay of projects. Additionally, annual review of all near-term projects provides on-going updates on project cost estimates as detailed design information becomes available. CAPITAL PROJECTS BUDGET The District's Capital Projects Budget is the first year of the longer term Capital Improvement Program. The Projects included in the 2012-13 Capital Projects Budget were given high priority because they, 1) address a regulatory concern, 2) will provide operational efficiencies, or 3) both. All of the projects will be performed by contractors with limited input from District staff for project planning and management. Significant capital projects included in the 2012-13 Capital Projects Budget include: Plant 143 - current plans include construction of a 1 MG blending tank to collect water from Canal zone wells. This tank will serve two purposes: 1) to dilute naturally occurring water quality concerns, and 2) allow air in the system to off-gas before water is distributed to customers. Plant 150 — this plant will serve as a treatment hub for Lower Zone wells which are experiencing a variety of water quality issues, including Perchlorate. The plant design was completed in 2012 with SRF funding assistance, and an application for SRF construction funding will be submitted for review at the beginning of the fiscal year. 6th Street 30" Pipeline — this 30" pipeline between Plant 151 on 6'h street, and Plant 40 at 5 t and Palm, will complete a transmission line between planned Plant 150 in the lower zone, and Plant 40 in the intermediate zone, greatly enhancing system capabilities of pumping water to upper zones. Baseline Gardens Assessment District — this lone mutual water company still serving residents within the District's sphere of influence cannot produce water after it well developed water quality issues. SRF applications seeking funding for distribution system replacement have been submitted and, if approved, will require consolidation of Baseline Gardens into EVWD. The following schedules provide a summary of the District's CIP, with the Capital Projects Budget shown for the 2012-13 fiscal year. EAST VALLEY WATER DISTRICT Five Year Capital improvement Program (Including 2012-13 Capital Budget) Proposed 2012.13 Beyond Project Budget 2013.14 2014-15 2015.16 2016.17 2017-18 Year 6 Totals Source of Supply Plant 150 Wells 825,000 1,100,000 - 1.925,000 Lower Zone Wells (2) - - 3,300,000 3,300,000 Harmony Wells (4) _ - - 4,400,000 4,400,000 Total Source of Supply Projects 825,000 1,100,000 7,700,000 9,625,000 Pumping Fal tlit►es Plant 9 - Rehab Forebay & Booster Station 305,000 - - - 305,000 Plant 40 - Inter to Upper Zone Transfer 620,000 620,000 Plant 134 - Upper to Canal Zone Boosters 310,000 320,000 - 630,000 Plant 143 - inter to Upper Zone Boosters 2,520,000 560.000 - 1,400,000 4 480;000 Plant 12 - Replace Boosters I Well - 510,000 510,000 - 1,020,000 Plant 127 - Lower to Inter Zone Boosters - - 300,000 - - 300,000 Plant 25 - Inter to Upper Zone Boosters - - 400,000 - - 400,000 Plant 39 - Inter to Upper Zone Boosters - - - 2,200,000 - 2,200,000 Total Pumping Projects 3,755,000 1,390,000 810,000 400,000 2,200,000 1,400,000 9,955,000 Treatment faclJON 'i Plant 134 - Uoprade Technology 1,204,469 - - - - - 1,204,469 Plant 134 - Bridge Replacement 648,468 - - - - 648,468 Plant 150 - Lower Zn Perch Treat. - Ph 1 1,510,000 7,320,000 7,520,000 1,310,000 - - 17,660,000 Plant 150 - Lower Zn Perch Treat. - Ph 2 - - - 5.050.000 2.850.000 - 7.900.000 Plant 134 - Membrane Replacement - - 460,000 460,000 Plant 152 - Inter. Zn Perch Treat. - - - - - - 19,160,000 19,160,000 Total Treatment Projects 3,362,937 7,320,000 7,520,000 6,360,000 2,850,000 - 19,620,000 47,032,937 Transmission & pistriplut ou System 6th St 20" Pipeline - Plants 11 & 12 to 150 505,000 - - - - - - 505,000 Live Oak Main Replacement 245,000 - 100,000 345,000 Harlan Lane Main Replacement 160,000 - - 160,000 EAST VALLEY WATER DISTRICT Five Year Capital Improvement Program (Including 2012-13 Capital Budget) Proposed 2012-13 Bevond Proiect Budget 2013-14 2014.15 2015-16 2016.17 2017-18 Year 6 Totals 6th St 30" Pipeline - PI 151 to PI 40 3,560,000 - 3,560,000 Plant 59 Recoating 282,000 - 282,000 Baseline Gardens 5,198,933 - - - - - - 5,198,933 AMR Meter Replacement Program 980,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 5,980,000 Reloc. of Facilities for Other Agencies 250,000 150,000 150,000 150,000 150,000 150,000 - 1,000,000 6th St 30" Pipeline - PI 40 to PI 143 - - - 1,300,000 1,000,000 - 5,400,000 7,700,000 9th St 12" Pipeline - Del Rosa to Sterling - - - 700,000 - - - 700.000 Plant 143 - 10mg Inter Zone Storage - - - - - 10,700,000 10,700,000 Reservoir-Greenspot Rd S Curve - - - - - 10,700,000 10,700,000 Reservoir-Seven Oaks Dam Rd - - - - - 10.700.000 10,700,000 Total Trans & Distribution Projects 11,180,933 11150,000 1,250,000 3,150,000 2,150,000 1,150,000 37,500,000 57,530,933 General Projects' GIS Implementation 100,000 - - - - - - 100,000 Headquarters Building 1,500.000 14 500,000 - 16,000,000 Total General Projects 1,600,000 14,500,000 - 16,100,000 W a stew a t1r r Cotlectla n System Sewer System Studies I Planning 250,000 - - - - - - 250.000 Sewer Main Lining 225,000 225,000 225,000 225,000 225,000 225,000 1,800,000 3,150,000 Del Rosa Main Replacement 238,000 638,000 - - - - - 876.000 Lankershim Main Replacement 450,000 - - - - - - 450,000 Total Wastewater Collection Projects 1,163,000 863,000 225,000 225,000 225,000 225,000 1,800,000 4,726,000 TOTAL CIP PROJECTS 21,061,870 25,223,000 9,805,000 10,135,000 8,250,000 2,475,000 68,020,000 144,969,870 FUNDING SOURCES FOR 2012-13 CAPITAL BUDGET , unding Sources ,for thee L012-i3 CaF:tSi Budge, . .clud2 transfer of a portion or current year ;parat,in a revenue generated In the water and sewer funds, state revolving fund (SRF) grants and loans, proceeds from the District's issue of 2010 Revenue Bonds, Capcapacity fees collected s.,.... oriel oceacemante anninet nrnnarty nkAinarc within Raeelina (:amens to the aYtpnt RRF aury �cca wucuwu IMP, Ci,V UF. . ,,.. .............,,.. ,... ,.y.....,, r...,r... .� ....,.,,... ......... _..-_..- _. .. Funding will not cover replacement of that water distribution system. Following is a schedule of the funding sources by projects for 2012-13. Operating Government Bond Property Owner Development water Projects Revenue Grants, Loans Proceeds Assessments Fees Total Plant 9 Rehab Forebay 5,000 - 300,000 - - 305,000 Plant 40 Boosters 20,000 - 600,000 - - 620,000 Plant 134 Boosters 10,000 - 300,000 - - 310,000 Plant 143 Blending Tank 20,000 - 2,500,000 - - 2,520,000 Plant 134 Upgrade / Expansion 10,000 1,003,230 191,239' - 1,204,469 Plant 134 Bridge Repacement 40,529 607,939 - 648,468 Plant 150 Construction 10,000 1,000,000 500,000 - - 1,510,000 GIs Implementation 100,000 - - - - 100,000 Admin & Operations Facility - - 1,500,000 - - 1,500,000 Wells 11 & 12 to Plant 150 5,000 500,000 - - - 505.000 Live Oak ".lain Replacement 15,000 - 230,000 - - 245000 Harlan Lane Main Replacement 5,000 - 155,000 - - 160,000 6th Street Pipeline - PI 151 to PI 40 10,000 - 3,000,000 - 550,000 3,560,000 Facilities Relocations (City Projects) 250,000 - - - - 250,000 AMR Implementation 980,000 - - - - 980,000 Plant 59 Hydro Tank Recoating 282,000 - - - - 282,000 Baseline Gardens Distrib System - 4,679,040 - 519,893 - 5,198,933 1,762,529 7,790.209 9,276,239 519,893 550,000 19,898,870 Sewer Projects Sewer Master Plan 250,000 - - - - 250,000 Sewer Main Lining 225,000 - - - - 225,000 Del Rosa Main-Pacific to Baseline 38,900 - 199,100 - - 238,000 Lankershim Main-Cypress to 6th 450,000 - - - - 450,000 963,900 - 199,100 - - 1,163,000 Total Capital Projects - 2,726,429 7,790,209 9,476,339 619,693 660,000 21,061,870 DEBT MANAGEMENT The District is not subiect to statutory or legal debt limitation, however. the District's future borrowing capability is limited by the debt service coverage ratio required by existing debt covenants. Those covenants require that the District maintain a ratio of 1.20. the 2012-13 budget projects coverage of 1.70 for water debt service of $2,710,412 and 8.50 for sewer debt service requirements of $115,100. The District's debt service obligations are related to 2010 Refunding Revenue Bonds, and a State Revolving Fund loan from the California Department of Water Resources. DEBT SERVICE The District's debt service obligations for 2012-13 are related to 2010 Refunding Revenue Bonds, and a State Revolving Fund (SRF) loan from the California department of Water Resources. The exact amount of the SRF loan, and corresponding debt service, will not be known until completion of the Plant 134 upgrade/expansion project in August 2012, therefore, for purposes of developing debt service projections for the 2012-13 budget, staff has assumed that the full amount of the SRF loan funding available to the District will be utilized. Loan obligations to the Department of Water Resources for the Arroyo Verde and Eastwood Farms assessment districts are not included in the following schedules. Debt service on those loans will be fully satisfied by assessments on property owners within those assessment districts rather than by financial resources of the East Valley Water District. Principal Balance at F Debt Issue Use of Proceeds June 30, 2012 Refund three existing debt issues, provide funds to 2010 Revenue Bonds increase water treatment, and water transmission and 32,490,000 wastewater collection capacity DW R Contract SRF10CX119 Upgrate treatment technology at District's water treatment plant no. 134 7,001,964 39,491 ,964 The following table discloses the District principal and interest payments, on existing debt, for fiscal year 2012-13 through retirement. Year ended 2010 Bond 2010 Bond SRF Principal June 30, Principal Interest Only Total 2013 1 ,175,000 1 ,417,112 233,400 2,825,512 2014 1 ,205,000 1 ,381 ,262 233,400 2,819,662 2015 1 ,265,000 1 ,331 ,862 233,400 2,830,262 2016 1 ,315,000 1 ,273,687 233,400 2,822,087 2017 1 ,380,000 1 ,213,212 233,400 2,826,612 2018-22 7,195,000 5,025,588 1 ,167,000 13,387,588 2023-27 4,780,000 3,726,475 1 ,167,000 9,673,475 2028-32 4,110,000 2,878,931 1 ,167,000 8,155,931 2033-37 5,055,000 1 ,892,550 1 ,167,000 8,114,550 Thereafter 5,010,000 516,000 1 ,166,964 6,692,964 Total 32,490,000 20,656,679 7,001 ,964 60,148,643