HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/25/2012 East Val ley
t4oWater District
3694 HICIILAND AVE., SUITE #30, HIGHLAND, CA
BOARD NIE:-TING July 25, 2012 5:30 P.M.
AGENDA
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"In order to -omply with legal requirements for posting of agenda, only those; items filed with the
District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not
requiring departmental investigation, will be considered by the Board of Directors".
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CALL TO ORDER
PLEDGE. OF ALLEGIANCE
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PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors
regarding an} items within the subject matter jurisdiction of the East Valley Water District. The
Board of Directors. may BRIEFLY respond to statements made or questions posed. Comments are
limited to three mi:zutes per speaker.
AGENDA - 'Ibis agenda contains a brief general description of each item to be considered. Except
as otherwise .)rovided by law, no action shall be taken on any item not appearing, on the following
agenda urdes5 the Board of Directors makes a determination that an emergency exists or that a need
to take immediate action on the item came to the attention of the District subsequent to the posting
of the agenda
I. Approval of Agenda
2. CONSENT CALENDAR- All matters listed under the Consent Calendar are considered by
thy; Board of Directors to be routine and will be enacted in one motion. There will be no
di>cussion of these items prior to the time the board considers the motion unless members of
th;; board, the administrative staff, or the public request specific items to be discussed and/or
removed from the Consent Calendar.
a. Approval of the Board meeting minutes for June 13, 2012
b. Approval of the Board meeting minutes for June 27, 2012
C. Accept and file the Investment Report for the quarter ended June 30, 2012
d. Accept and file the Financial Statements for April 2012
C. Accounts Payable Disbursements: Accounts Payable Checks 233294 through 233448
which were distributed during the period of July 5, 2012 through July 18, 2012 in the
amount of $640,171.45. Payroll and benefit contributions for the period ended July
18, 2012 and included checks and direct deposits, in the amount of $135,550.12.
Total Disbursements for the period $775,721.57.
1
OLD BUSINESS
3. Discussion and possible action regarding the selection of the property for the future
District's headquarters location.
NEW BUSINESS
4. Award of contract for comprehensive Sewer System Management Plan update to Black and
Veatch.
5. Discussion and possible action regarding the rejection of contract bids for the District's 30"
pipeline project.
REPORTS
6. General Manager/ Staff Reports
7. Legal Counsel Report
8. Oral comments from Board of Directors
CLOSED SESSION
9. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
Two (2) Potential Cases
10. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
[Government Code Section 54957]
Title: General Manager
ANNOUNCEMENT OF CLOSED SESSION ITEMS
11. Approve amendment to General Manager's/CEO Employment Agreement
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland,
during normal business hours. Also, such documents are available on the District's website at
www.eastvalley.org subject to staff's ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at
least 72 hours prior to said meeting.
2
Subject tq approval
EAST VALLEY WATER DISTRICT June 13, 2012
REG]JLAR BOARD MEETING
MINUTES
T'he Chairman of the Board called the meeting to order at 5:30 p.m. Board member
Sturgeon led the flag salute.
PRES;N': Directors: LeVesque, Morales, Sturgeon, Wilson
ABSENT Directors: Coleman
STAFF John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Kerrie Bryan,
Human Resources/Safety Risk Manager Kathleen Burke,
Accounting Specialist II; Dale Barlow, Lead Water Service Worker;
Rick Becerra, Water Service Supervisor; Gerald Sievers, Field
Superintendent; Jon Peel, Water Service Worker II; Cecilia
Contreras, Executive Assistant; Becky Kasten, Accounting
Supervisor; Christianne Koide, Office Specialist II; Sarah Kurth,
Engineering Technician I; Justin Parker, Engineering Technician II
LEGAL, COUNSEL: Steve Kennedy
GUEST(s): Robert M. Hackerd, Jr., Robert Wagner (Wagner & Bonsignore),
Roger Wright (Cajon High School), Members of the public
A.PPR OVAL OF AGENDA
M,1S/C (Wilson-Sturgeon) that the June 13, 2012 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairrlan LeVesque declared the public participation section of the meeting open at 5:31
p.m.
Board member Coleman arrived at 5:35 pm.
Mr. Hackcrd addressed the Board regarding an East Valley Water District easement that
he states has not been recorded on his commercial property located in the City of
Minutes: 06/13/12 jph
Highland. Mr. Hackerd provided copies of the easement documents for each board
member to review at a later date.
The General Manager introduced Mr. Robert Wagner from Wagner & Bonsignore.
Mr. Wagner provided a brief update regarding the consulting services that he is
performing on behalf of the District.
Roger Light, from Cajon High School, offered his appreciation to the Board of Directors
and East Valley Water District for supporting Cajon High School students who
participated in the H2O Solar Race event. Mr. Light also stated that Ms. Contreras and
Ms. Duran were pivotal in success of the event. Mr. Light also provided a detailed power-
point presentation to the Board regarding the event.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF BOARD MEETING MINUTES FOR MAY 23, 2012
M/S/C (Wilson-Coleman) that the board meeting minutes for May 23, 2012 be
approved as submitted.
RESOLUTION 2012.06 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING NOTICE OF
COMPLETION BY EASTWOOD FARMS MUTUAL WATER DISTRICT
M/S/C (Wilson-Coleman) that Resolution 2012.06 be approved.
DIRECTORS' FEES AND EXPENSES FOR MAY 2012
M/S/C (Wilson-Coleman) that the Directors' fees and expenses for May 2012 be
approved.
AWARD OF CONTRACT FOR THE DISTRICT'S ANNUAL LANDSCAPE
MAINTENANCE TO EXCEL LANDSCAPING
M/S/C (Wilson-Coleman) that the contract for the District's annual landscape
maintenance be awarded to Excel Landscaping
AWARD OF CONTRACT FOR IMPLEMENTATION OF THE ITRON
AUTOMATED METER READING TO INLAND WATER WORKS SUPPLY
COMPANY
M/S/C (Wilson-Coleman) that the contract for the implementation of the Itron
automated meter reading system be awarded to Inland Water Works Supply Company.
2 Minutes: 06/13/12 jph
DISBURSEMENTS
NtS/C (Wilson-Coleman) that General Fund Disbursements #232731 through
#232968 distributed during the period of May 17, 2012 through June 6, 2012 in the
amount o '$1,283,247.33 and Payroll Fund Disbursements for the period June 6, 2012 in
the aniount of 5136,639.34 totaling $1,419,886.67 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF
MITIGATED NEGATIVE DECLARATION FOR PLANT 143
The Chairman asked for public comments regarding this item. No public comments were
received at this time.
M/S/C (Wilson-Coleman) that the Board adopt the Mitigated Negative Declaration
for Plart 143.
REVIEV6 AND DISCUSSION REGARDING THE PROPOSED EXPENDITURES
F'OR 'rHls FISCAL YEAR 2012/2013
The General :Manager and Chief Financial Officer provided a detailed report and
presertation to the Board regarding the expenditure projections for the fiscal year 2012-
13.
A. number of items that were discussed including but not limited to:
• Or„anization direction established by the Board of Directors
• Strategic Initiatives and Strategic Staffing Plan
• Departmental budgets, responsibility and accountability
• Operating Revenues and Operating Expenditures by Department
• `Miter/Sewer Operating Funds
• Capital Projects
• Reserves
• General and Administrative Costs
• Capital Expenditures and Debt Service
The Board discussed, commented and asked a number of questions related to the proposed
budge' expenditures including: the automated meter reading system, 3rd party payment
center, unit cost and supply plan, safety and emergency response services, CIP program,
IT assessment, sewer vactor, vehicle maintenance programs and the Santa Ana Sucker
'Task Force.
Board me nber Coleman congratulated staff on the rebates received from SCE.
3 Minutes: 06/13/12 jph
Vice Chairman Morales stated that he is very pleased with the new format and style of the
budget document and that it is very easy to navigate. The Vice Chairman also
commended staff for their efforts preparing the budget document.
Board member Wilson left the meeting at 6:56 pm.
Board member Sturgeon congratulated staff for their cost savings efforts this year.
Chairman LeVesque is pleased that that the budget reflects $810K slated for District
reserves. The Chairman also stated his appreciation to staff for developing and
constructing the 24" drain line for Plant 24.
No action taken, information only.
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the following items:
• Consumer Confidence Report
• 134 Bridge Project
• City of Highland's 4`h of July Parade
• The ASBCSD event that EV WD is hosting on June 18th
• ACWA Conference being held December 4-7
Information only
LEGAL REPORT
No report at this time.
COMMITTEE REPORTS
a. Legislative & Public Affairs Committee—Vice Chairman Morales stated that the
committee had met and discussed the District's Legislative Platform at the State
and Federal levels and the correlation to the District's approved Strategic Plan.
Vice Chairman Morales stated that the committee also discussed support letters
regarding AB 1508 and that the committee will be working on the implementation
of the District's draft Strategic Communications Plan.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Coleman stated that he attended the Inland Empire Water Friendly event at
the Home Depot.
Board member Sturgeon stated that this year's Consumer Confidence Report is the finest
report in 21 years.
4 Minutes:06/13/12 jph
ADJOURN
The rr eeting adjourned at 7:26 p.m.
Matt LeVesque, President
John J. Mura, Secretary
5 Minutes: 06/13/12 jph
Subject!"aRroval:
EAST VALLEY WATER DISTRICT JUNE 27, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Bryan led the flag
salute.
PRESrNT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Kathleen Burke,
Accounting Specialist II; Allen Williams, Production Supervisor;
Mike Henderson, Production Superintendent; Cecilia Contreras,
Executive Assistant; Eileen Bateman, Executive Assistant; Kerrie
Bryan, Human Resources & Safety Risk. Manager; Becky Kasten,
Accounting Supervisor; Ed King, Lead Production Operator;
Christianne Koide, Office Specialist II; Michael Moore, Water
Service Worker II; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s' Members of the public
APPROVAL OF AGENDA
Ivt/S/C (Wilson-Sturgeon) that the June 27, 2012 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairtum LeVesque declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
Minutes: 06/27/12jph
DISBURSEMENTS
M/S/C (Wilson-Morales) that General Fund Disbursements #232969 through
#233127 distributed during the period of June 7, 2012 through June 20, 2012 in the
amount of$762,058.66 and Payroll Fund Disbursements for the period June 20, 2012 in
the amount of$241,632.85 totaling $1,003,691.51 be approved.
ADOPT THE DISTRICTS' 2012/2013 OPERATING & CAPITAL PROJECTS
BUDGET
The General Manager/CEO reviewed the proposed budget with the Board. The General
Manager/CEO stated that all of the comments received by the Board have been
incorporated in the proposed budget.
The General Manager/CEO offered his appreciation to Ms Koide for her exceptional
efforts in preparing the final documents.
M/S/C (Wilson-Sturgeon) that the Board adopt the District's 2012/2013 Operating
& Capital Project Budget and Resolution 2012.09.
CAST VOTE FOR THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION,
BOARD OF DIRECTORS, REGION 5, SEAT A
M/S/C (Morales-Wilson) that the Board cast their vote for Manuel Aranda for the
California Special Districts Association Region 5, Seat A, Board of Director position.
ADOPT THE MEMORANDUM OF UNDERSTANDING BETWEEN THE EAST
VALLEY WATER DISTRICT AND THE SAN BERNARDINO PUBLIC
EMPLOYEES ASSOCIATION
M/S/C (Wilson-Morales) that the Memorandum of Understanding between the
East Valley Water District and the San Bernardino Public Employees Association be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2012
COMMITTEE STRUCTURE AND ASSIGNMENTS
The Chairman of the Board created an Ad-Hoc Board Member Policy Committee. Board
member Sturgeon and Wilson were appointed to the committee and Board member
Sturgeon will chair the committee.
A special meeting has been scheduled for July 16`h to discuss the Board Norms.
DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL TO
SCHEDULE A CITY CREEK WATER COMPANY SHAREHOLDER MEETING
2 Minutes: 06/27/12 jph
Mr. Kennedy discussed new legislation (AB 54) that mandates training requirements for
v✓ater board members; the training is required every two years. Mr. Kennedy
re commended that the Board schedule a City Creek Water Company shareholder meeting
to discuss AB 54 and other potential business.
M/S/C (Sturgeon-Wilson) that the Board authorize and direct staff to provide the
required notices and schedule a City Creek Water Company shareholder meeting to be
held on Jtay 24`h at 4:30 pm.
GENERAL MANAGER/STAFF REPORTS
The (ienecral Manager/CEO provided an update to the Board regarding the following
items:
• The District has received a number of positive comments from customers
reg arding the new format of the Consumer Confidence Report
• Fa6lity tours are slated for early fall
• The Employee Recognition Committee is working on a number of employee
evcmts including the District's Annual Awards Banquet being held on December
14", at the San Bernardino Elks Lodge
• Th- District is hosting the ACWA Region 9 event on July 12`,
The Assistant General Manager stated that staff is repairing a 36" pipeline leak that
occurred c 6`" Street and Sterling Ave; the repair should be completed by Friday.
Informaticm only.
LEGAL REPORT
Mr. Kennedy provided a brief update regarding the ongoing Santa Ana Sucker litigation;
that oFening briefs have been filed and the hearing will be held on September I Vh.
Inforn aticn only.
ORAI, COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales stated that he will participating in the City of Highland's 4t' of
July P trade and thanked staff for handling the detais1; he also commended the Board and
staff for their e`forts and accomplishments on the District's budget and the MOU.
Board member Coleman thanked staff for meeting with him to discuss the budget in
detail.
Chairrman Levesque thanked staff for participating in the Employee Recognition
Committer,.
3 Minutes:06/27/12 jph
The meeting adjourned at 6:05 p.m.
Matt LeVesque, President
John J. Mura, Secretary
4 Minutes: 06/27/12 jph
BOARD AGENDA STAFF REPORT
Meeting Date: July 25,2012
East Valley
Water District public Hearing: ❑
Discussion Item. ❑
Consent Item: .0—
July H, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT rwESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2.012
RECO vWENDATION:
Staff recommends that the Board of Directors accept and file the attached Investment Report.
BACKGROUND/ANALYSIS:
California Government Code §53646(b) requires the 'Treasurer or CFO of a local agency to
submit a c,uarterly report on the agency's investments to the legislative body of the agency
within 30 says of the end of each quarter.
DISCUSSION
The attacled schedule shows all of the District's cash and investments, restricted and
unrestreted, as of June 30, 2012. The supplemental, smaller schedule shows the investment
securities purchased and retired during the quarter April to June 2012. Increases and decreases
in highly Iiluid funds, such as LAIF, are explained in the narrative below.
Unrestricted Investments
LAIF
The balance held in LAIF at the beginning of the quarter was $2,890,139. Staff initiated two
deposits to LAIF totaling $2,150,000 during the quarter as a result of reimbursements received
from the sale for the Plant 134 and Plant 150 design projects. During the quarter, $3,119 in
interes caned during the first quarter of 2012 was also posted to the account, resulting in an
ending balance of$5,043,258.
Seconc quarter earnings for 2012 were $3,430 calculated at an apportionment rate of .36%; a
slight drop from .38% which had been in effect for the previous three quarters. The earnings
were poste-1 to cur account on July 13, 2012.
Page l
SR#0125
AGENDA DATE: July 25,2012
SUBJECT: INVESTMENT REPORT FOR QUARTER ENDED JUNE 30,2012
Citizen's Business Bank Wealth Management
The total (book) value of the assets held with CBB increased $6,810 to $4,130,616 during the
quarter ended 6/30/12. This balance is held both in a money market account ($483,785) and in a
portfolio of Treasury and mortgage backed securities. The purchase and sale of securities is
shown on the attached supplemental schedule. Semi-annual interest payments received on
securities in the District's portfolio were $19,336. Funds held in money market accounts earned
$227. These earnings were reduced by losses of $11,005 realized when bonds purchased at a
premium, and therefore having a carrying value higher than their face value, matured.
Investment manager fees paid during the quarter were $1,748.
There were no transfers to or from this investment account during the second quarter of 2012.
Restricted Investments
Union Bank
Five trustee accounts with Union Bank handle the debt service transactions and expenditure of
proceeds from the 2010 Revenue Bond Issue.
Water Acquisition Fund — the balance in the Water Acquisition account at the beginning of the
quarter was $12,643,377. Interest earnings of$12,124 posted to this account during the quarter,
and a Requisition was submitted to reimburse the District for expenditures on design for Plants
143 and 150. The ending balance at June 30th was $12,351,952.
B al 3/31/12 12,643,3 7 7
Transfers Out 0
Payments 303,549) District Requisition#7
Earnings 12,124 LAIF earnings
Bal 3/31/12 12,351,952
Sewer Acquisition Fund — the balance in the Sewer Acquisition account at the beginning of the
quarter was $199,035. Interest earnings during the quarter were all transferred to the Interest
account resulting in an ending balance of$199,035. EVWD submitted no requisitions to draw
money from this account during the quarter.
P l 3/31/12 199,035
ansfers Out (5 Trustee enerated transfer to Interest Account
ents 0
Earnings 5
Ba16/30/12 199,035
Page 12
SR# 0125
AGENDA DATE: July 25,2012
SUBJE CT: INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2012
Revenue Fund -- this account accumulates monthly installments from the -District sufficient to
make semi-annual debt service payments on the 2010 Revenue Bonds. Balances in this account
are transfeired 0 the Principal and Interest Accounts immediately prior to the due dates of April
Is'and Oct)ber Is'.
Bat –31/12 609,712 _
Rec_ipt;__ 650,966 Three pmts from EVWD of$216,989
Eaniii�s 18 Trustee generated transfers from other accounts
Transfers Out 18 Transfers to Interest Acct _
Bal 3/31/12 1,260,678
Princal Acct– this account receives a transfer from the Revenue Fund equal to the annual bond
principal b, ing remitted to bondholders, immediately before the principal payment is due. Bond
principal payments are due each October 151. There was no activity in this account between April
I and June 30, 2012.
Ba13/31/12 0 --
Transfer In 0 Transfers from Revenue Fund
Earring; 0 --
Trar:sfers Out 0 Transfer to Interest Account _
Paymen 0
Bal 5/31J12 0
Interest Account – this account receives the earnings of other accounts, and transfers from the
Revenue Fund, in order to make semi-annual debt service payments to the bond holders on April
I st and October 15` of each year,
Bal3/31/12 714,431
Eaniing-- 0 Trustee generated transfers from other accounts
Transfer In 0 Transfers from Revenue Fund _
a�?neni — 714,431 Debt service interest payment
Transfers In 28 Earnings transfers from all other accounts
I3al 5/30/12 28 —
FISCAL MPACT:
There is no fiscal impact associated with this agenda item.
Page 13
SR#0125
AGENDA DATE: July 25, 2012
SUBJECT: INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2012
Respectfully submitted: Recommended by:
t111 A (I 1AA
John Mura
Brian T pl ins
General Manager CEO Chief Financial Officer
ATTACHMENTS:
Investment Report for Quarter ended June 30, 2012
Page 14
SR#0125
EAST VALLEY WATER DISTRICT
INVESTMENT REPORT
QUARTER ENDED
June 30, 2012
Funds Purchase Maturity Interest Face Book Market Source of
Managed By Date Date Rate Value Value Value Valuation
Funds Held by FVWD
Cashiers change fund District N/A N/A N/A 750.00 750.00 750.00 N/A
Petty cash/Imprest Acct District N/A N/A N/A 6,000.00 6,000.00 6,000.00 N/A
Checking account Citizens Business Bank District N/A N/A N/A 768,785.48 768,785.48 768,785.48 N/A
Funds Held by EVWD Under Management of an Outside Party
Local Agency Investment Fund (LAIF)(Yield) State of California N/A N/A 0.360% 5,743,258.45 5,743,258.45 5,743,258.45 LAIF
Citizens Business Bank
US Treasury/Agency Bonds CBB Wealth Mgt See Attached 3,646,830.84 3,646,830.84 3,622,191.74 Interactive Data
CBB Money Market Fund CBB Money Market Fund CBB Wealth Mgt N/A N/A 0.100% 483,785.41 483,785.41 483,785.41 N/A
Union Bank(2010 Refunding Revenue Bond Trustee)
Water Acquisition Fund BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 278.20 278.20 278.20 Union Bank
Water Acquisition Fund LAIF Union Bank N/A N/A 0.360% 12,351,952.06 12,351,952.06 12,351,952.06 LAIF
Sewer Acquisition Fund BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 199,034.54 199,034.54 199,034.54 Union Bank
Revenue Fund BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 1,260,677.77 1,260,677.77 1,260,677.77 Union Bank
Interest Account BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 28.11 28.11 28.11 Union Bank
Principal Account BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% - - - Union Bank
Total Cash and Investments 24,461,380.86 24,461,380.86 24,436,741.76
SUMMARY Book Value Market Value %
Cash 775,535.48 775,535.48 3.17%
LAIF 18,095,210.51 18,095,210.51 74.05%
Treasury/Agency Securities 3,646,830.84 3,622,191.74 14.82%
Money Market Treasury Funds 1,943,804.03 1,943,804.03 7.95%
Total Cash and Investments 24,461,380.86 24,436,741.76 99.99%
Less: Funds restricted for Capital Improvements (12,559,568.80) (12,559,568.80) -51.40%
Less: Funds restricted for Bond debt service (1,267,180.88) (1,267,180.88) -5.19%
Less: Restricted Capacity Fees (287,962.00) (287,962.00) -1.18%
Less: Customer/Construction Deposits (1,888,615.00) (1,888,615.00) -7.73%�
Less: Funds designated for rate stabilization (326,307.00) (326,307.00) -1.34%
�Lcss: Funds designated for emergency reserve (2,186A50.00) (2.186,450.00) -8.95%
T.._r .,_--- A �A1
I certi�v that this report aecuratei;' reflects all pooled investments and is in compliance with California Government Code \ec. 53646 at amended 1/1/96. %his repai`i is ai.so iii CoS;Tn7`S:l:ry lvirn th.=
T____-..._.. _r V_I1_.. rr/....... nZ.-,: r L,..._L. ..--,.•L. 11...• ....1'r�:�•�I :....nolwnul l:m.i.t:h. nsr.! nutlelnn/n.t rnuo/I r/a nro mini/n/./n /n /slant Nto
]VY.\/rrlCll/ t,"imv u, LUJI Yu,,ry rY U/CI 111.11/llL /i.l /reu.iurrr u/ l (/.\/ Y!///HV Witter Cl LlJIl ill. I Il Cl C//V CC/l!/V l/l(!! JN//euwu usvcu vuu.l .INnwsar uvu uo y».cu •.....•.».. »•.. »•»uu✓... .o ......,.
next six month's estimated expenditures.
/ �4s r.
gnature Date
EAST VALLEY WATER DISTRICT
Gineramcru rcasur' :gcr. .aids Held
Ouarter Ended
June 30.2012
Market
P.1ch Units/ Maturity Matacd! Value
Date Issuer Cl SIP Yield Face Value Date 4/1/2012 Purchases Called 6/30/2012 6/30/2012
Federal Home Loan Bank 3133XXWB9 1900% 25,000 11/28/12 25,19250 25,192 50 25,14490
08/03/10 Federal I tome Loan Bank 3133XDTB7 4.875°/ 100,000 12/14/12 109,496.00 109,496.00 102,07800
I1/Ol/10 US Treasury Note 912828PD6 0.375% 500,000 10/31/12 499,900.61 499,901161 500,370-00
01/19/11 Fannie Mae 3135GOAK9 0.750% 300,000 02/26/13 300,00000 300,00090 300,954-00
01/24/11 GNMA Pool 4623163 36291BJG3 6.000% 53,925 11/15/13 68,03032 11,594.17 56,436-15 58,734.30
04/08/11 Fannie Mae Pool#ADOI70 31418MFLI 5.624% 52,551 11/01/12 218,000.38 163,93167 54,066.71 52,712.71
04/18/11 GNMA Pool#496601 36210MU25 6.500% 24,737 04/15/14 29,340.67 3,366.83 25,973.84 27,348,47
04/18/11 GNMA Pool#502963 36210UWY5 6.500% 21,870 04/15/14 27,205.19 4,24145 22,963.74 24,179.07
06/28/11 FHLM Series 3591 31398KKP4 2-000% - 10/15/14 103,851.90 103,851.90 -
09/14/1.1 Freddie Mac Series 2780 VJ 31394XT22 500001. 77,652 04/15/15 88,867.66 6,750.89 82,116.77 78,561.82
09/29/11 Federal Home Loan Bank 3133XWKVO 2.375% 500,000 03/14/14 522,495.00 522,495.00 517,020.00
11/25/11 Freddie Mac Series R003 31396C3X6 5.500% 135,317 151,198.75 7,763.01 143,43574 138,435.33
12/05/11 US Treasury Note 912828RSI 0.250% 500,000 11130/13 499,902.35 499,902.35 499,670.00
Oi/19/12 GNMA Series 2004-105 38374KGR8 5.500% 167,348 06117/16 189,115.10 10,053,16 179,061.94 176,084,89
02/27/12 Freddie Mac Series 3578 31398JVS9 4.500% 310,698 09/15/16 257,888.63 103,045.01 33,615.72 327,317.92 322,703.01
03/15/12 US Treasury Note 912828SG6 0150% 300,000 0228/14 299,273.44 299,273.44 299,69400
03127/12 111'-Series IR90I' 3I33XMHQ7 5.050% - 06/25/12 165,858.41 165,85841 - -
04/19/12 FHLB Series YP-2017 3133XNDB2 5.250% 56,322 06/15/17 63,048.64 830.19 62,218.45 62,034.79
06/05/12 FHLB 313379JC4 0.500% 100,000 06/05/14 100,020.00 100,020.00 100,002.00
06/12/12 Freddie Mac 3128X9QXI 2520% 110,000 12/09/14 115,335.00 115,335.00 115,39770
06/12/12 FHLB 313371JD9 0.800°/ 125,000 126,000.00 126,000.00 125,998.75
06/15/12 GNMA Series 2009-78 38376FUD2 5.000% 87,229 09120/17 95,624.68 95,62468 95,063.90
3,s47,649 3.555 616 91 603.073 33 511,859 40 1646,93094 3,622,191 74
BOARD AGENDA STAFF REPORT
Meeting Date: July 25,2012
East Valley
Water District Public Hearing: 0
_ Discussion Item:
Consent Item:
July 10, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: FINANCIAL STATEMENTS FOR APRIL 2012
RECOMMENDATION:
Staff recorimends that the Board of Directors accept and file the attached financial statements.
BACKGROUND/ANALYSIS:
Balance Sheet
Total Assets increased by $1,360,547 during April. This change included:
• An $552 thousand increase in Construction in Progress (explained below)
• A :6715 thousand decrease to the 2010 Bond Debt Service Funds due to an April 1
interest payment
• A >590 thousand decrease in unrestricted cash as the Plant 134 and Eastwood Farms
projects were being funded by operations until SRF reimbursements can be requested and
received
Change in financial condition indicators during April:
• the current ratio (working capital) remained level, with a very small increase from 1.75:1
to 1 .76:1
• coy erage of current liabilities by cash decreased slightly from 118% to 117%
The District hac not received SRF reimbursement of nearly $1.9 million for the Plant 134 project
as of April 3uth.
Budget Amendments
Budge- amendments approved by the Board of Directors on March 14th have been entered, and
allocat'-d to the fiscal periods affected by the amendments, including retroactive changes to
periods thz.t were previously presented and adopted. Both the original and amended budgets are
shown in fie right hand columns on the attached Statement of Revenue and Expenditures.
Page II
SR#0124
AGENDA DATE: July 25,2012
SUBJECT: FINANCIAL STATEMENTS FOR APRIL 2012
Revenue & Expenses Statement
Operating Revenue
Water sales were $32,657 below projection for April, during which the District sold 483,977
HCF (362.0 MG) of water. As shown in the graph below, customer consumption for April 2012
dipped below consumption during April 2010 and 2011.
Sales Volume by Month-Current Fiscal Year
(with 2 previous yrs for comparison)
1,200,000 —
1,100,000 ........._..
i
1,000,000 �
\
900,000
800,000 \
700,000
♦ --- 2009-10
LL
= 600,000 \ ♦
500,000 j
400,000 -2010-11
300,000 —
200,000 —2011-12(May-J u n est.)
100,000
,J\� PJ�heQti O�c moo, oe` 41111
Other District operating revenues were $12,281 over projection in April, and Sewer Treatment
revenue, which is passed through to the City of SB was $2,893 under budget.
Operating Expenses
Water operating expenses were $145,609 under budget, and sewer operating expenses $1,712
under budget in April. Year to date, operating expenses are $1,565,390 under amended budget:
• Source of Supply costs in April included semi-annual billing from DPH for monitoring
(July through December of 2011), but water testing and other SOS costs were still $8,498
below budget for the month.
Page 12
SR#0124
AGENDA DATE: July 25, 2012
SUBJECT: FINANCIAL STATEMENTS FOR APRIL 2012
• Pu nping costs were $68,373 lower than projected, primarily due to low power costs
resulting; from lower than expected demand for water during the month. Chemical,
maintenance and OT labor were also well below budget.
• Th, treatment unit at Plant 27 remained offline in April due to high fluoride, but the
treatment plant at 107 was run nearly full time to meet demand and, as a result,
contract,,d treatment fees exceeded budget by $10,665; Water 'Treatment costs are
S1:i5,690 under budget year-to-date
• Tn nsmission and Distribution costs were $36,602 below budget, primarily due to labor
as ;niployees retiring in the current year have not been replaced. In addition, water line
repair work has slowed while the old Vactor that is used for hydro-excavation on main
repairs is being rebuilt.
Operating Expenses Y-T-D
■Genrl &Admin
■Source
■Pumping
i
■Water Treatment
■Trans/Distribution
s Wastewater Treatment
N Wastewater Collection
■Customer Accounts
• Wastewater Collection line maintenance was $10,403 below budget in April as sewer line
spot repair work was put on hold while the District explored alternate, cheaper methods
of repairing cracks rather than trenching and applying clamps.
Capital Projects
Capital expendilures during April included a new Windows server to host the billing system
Page 13
SR#0124
AGENDA DATE: July 25,2012
SUBJECT: FINANCIAL STATEMENTS FOR APRIL 2012
Expenditures related to the District's CIP program totaled $525,747 during April. This included:
• $367,847 in costs for Plant 134
• $116,172 for work at Eastwood Farms
These costs are reimbursable by either SRF funding through the State, or by 2010 bond proceeds
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Respectfully submitted: Recommended by:
John ura Brian Tompkins
General Manager/ EO Chief Financial Officer
ATTACHMENTS:
April Financial Statements
Page 4
SR# 0124
East Valley Water District
Balance Sheet by fund .• Unaudited
April 30, 2012
Water Sewer
Fund Fund Totals
ASSETS
UTILITY PLANT -at cost:
Utility Plant in Service $123,839,553 $31,144,186 $154,983,739
Less: Accumulated Depreciation (36,746,393) (13,;x34,311) (50,480,704)
87,093,160 17 409,875 104,503,035
Constructior in Progress 15,974,168 '175,959 16,150,127
103,067,328 17,585,834 120,653,162
RESTRICTED ASSETS:
Customer/ Constr. Deposits 1,790,369 111,259 1,901,628
Capacity Fees 265,512 28,483 293,995
Rate Stabilization Reserve 229,941 96,366 326,307
Constructior Funds 12,655,501 199,035 12,854,536
Debt Se vice Funds - Trust Accts 893,484 893,484
15,569,295 406,660 15,975,955
CURRENT ASSETS:
Cash and Investments 16,776,698 4,174,421 20,951,119
Less: Restricted Cash and Investments 15,569,295 406,660 15,975,955
1,207,403 3,767,761 4,975,164
Accounts Receivable (net of allowance) 1,335,753 1,335,753
Interest Receivable 875 8,388 9,263
Assessments receivable 84,674 84,674
Other Receivables 87,772 87,772
Grants Receivable 905 905
Inventorr 929,193 929,193
Prepaid Expanses 93,222 93,222
3,739,797 3,776,149 7,515,946
OTHER ASSETS:
Deferrec financing charges 554,269 18,115 572,384
Property held for resale 751,842 684,725 1,436,567
Due from Other Funds 7,000,000 7,000,000
1,306,111 7,702,840 9,008,951
TOTAL ASSETS 123,682,531 29,471,483 153,154,014
Balance Sheet Page 1
East Valley Water District
Balance Sheet by fund - Unaudited
April 30, 2012
Water Sewer
Fund Fund Totals
LIABILITIES AND EQUITY
LONG-TERM LIABILITIES:
2010 Revenue Bonds $30,670,000 $765,000 $31,435,000
Premium on 2010 Rev Bonds 2,055,768 96,740 2,152,508
DWR Loans 2,180,945 2,180,945
Due To Other Fund 7,000,000 7,000,000
Less: Deferred Amt on Refunding (510,222) (510,222)
41,396,491 861,740 42,258,231
CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS:
Customer service deposits 1,696,330 1,696,330
Construction deposits 94,039 111,259 205,298
Accrued interest payable 122,555 122,555
1,912,924 111,259 2,024,183
CURRENT LIABILITIES:
Accounts payable 2,147,596 2,481 2,150,077
Accrued payroll and benefits 410,356 46,811 457,167
Compensated absences 365,426 228,893 594,319
Long Term Debt- amt due within one yr 988,616 75,000 1,063,616
3,911,994 353,185 4,265,179
TOTAL LIABILITIES 47,221,409 1,326,184 48,547,593
EQUITY:
Invested in Utility Plant 81,643,833 17,550,969 99,194,802
Restricted:
Capacity Fees 265,512 28,483 293,995
Designated:
Rate Stabilization Reserve 229,941 96,366 326,307
Unrestricted /Undesignated (5,678,164) 10,469,481 4,791,317
Income Year To Date 4,059,832 871,878 4,931,710
TOTAL EQUITY 76,461,122 28,145,299 104,606,421
TOTAL LIAB AND EQUITY 123,682,531 29,471,483 153,154,014
Balance Sheet Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
April 30, 2012
Water Fund _ i Sevier-Fund Total _
April April April April YTD YTD Adopted Amended
Actual Budget Actual Budget Actual Budget Budget Budget
CFERATD4G DO\fFr411ES
Water Sales 784.043 816.700 0 0 10,793,387 10.474.400 12.785,000 12.785,000
Water Meter Charge 354,270 353,445 0 0 3.441,655 3,422,295 4,129,185 4,129,185
Sowar rnllx,ion SVaterrl Cherries 0 0 337.361 331.000 3.380.797 1285.000 3.965.000 3.965.000
Sevver Treatment Charges 0 0 560,507 563,400 5,269,089 5,204,200 5,819,000 6,361,000
Service Initiation/Installation Chrgs 7,924 3,250 0 3,250 87,598 65,000 78,000 78,000
Collection Charges 20,672 22,500 4,064 0 292,216 225,000 270,000 270,000
Main Front Footage Fees 2,160 0 0 0 11,519 0 20,000 0
Permits&Inspection Charges 100 0 0 85 950 835 1,000 1,000
1,169,169 1,195,895 901,932 897,735 23,277,211 22,676,730 27,067,185 27,589,185
OPERATING EXPENSES
Source Of Supply
Supervision and Labor 12,196 12,075 0 0 131,953 132,850 157,000 157,000
Overtime Labor 0 385 0 0 146 4,230 5,000 5,000
Materials&Supplies 0 0 0 0 155 0 0 0
Purchased Water 0 0 0 0 199,931 200,000 200,000 200,000
Groundwater charge 0 0 0 0 97,498 102,500 187,500 187,500
North Fork/City Creek-Assesment 0 0 0 0 0 0 110,000 110,000
Maintenance 0 525 0 0 0 8,150 10,000 10,000
Water testing 8,022 19,000 0 0 107,946 186,210 216,000 216,000
Water Conservation 0 0 0 0 0 40,000 40,000 40,000
CIP Labor Credit 0 0 0 0 (1,074) 0 0 0
Total Source Of Supply 20,218 31,985 0 0 536.557 673,940 925,500 925.500
Pumping
Supervision and Labor 37,170 39,310 0 0 440,717 432,380 511,000 511,000
Overtime Labor 1,448 6,150 0 0 33,578 67,700 80,000 80,000
Materials&Supplies 880 4,150 0 0 20,462 41,650 50,000 50,000
Maintenance 4,880 19,585 0 0 96,956 195,830 335,000 235,000
Fuel and Power 99,944 135,000 0 0 1,492,184 1,605,000 2,100,000 2,000,000
Treatment Chemicals 5,901 13,750 0 0 131,534 137,500 165,000 165,000
CIP Labor Credit (651) 0 0 0 (8,285) 0 0
Total Pumping 149,572 217,945 0 0 2,207,146 2,480,060 3,241,000 3,041000
Water&Wastewater Treatment
Supervision and Labor 10,627 8,460 0 0 74,632 93,080 110,000 110,000
Overtime Labor 1,416 2,310 0 0 14,548 25,380 30,000 30,000
Materials&Supplies 310 1,600 0 0 111,468 116,600 120,000 120,000
Maintenance 2,026 4,100 v 0 6,136 41,600 50,000 50,000
Fuel and Power 6,743 10,000 0 0 79,081 99,000 125,000 125.000
Contracted Treatment 90,665 80,000 0 0 974,311 1,010,000 1,200,000 1,200,000
Contracted Treatment-City 0 0 560,507 563,400 5,581,123 5,483,200 6,640,000 6,640,000
Treatment Chemicals 8,736 4,165 0 0 18,416 41,665 50,000 50,000
CIP Labor Credit (313) 0 0 0 (7,157) 0 0 0
Total Treatment Expensees 120,210 110,635 560,507 563,400 6,852,758 6,910,525 8,325,000 8,325,000
Revenue/Expense Stmt Page 1
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
April 30, 2012
Water Fund_= i - Sewer Fund - Total _
April April April Apnl YTD - YTD Adopted Amended
Actual Budget Actual Budget Actual Budget Budget Budget
Trans&Distribution/Wastewater Collection
Supervision and Labor 49,957 77,380 20,775 21,170 976,744 1,184,300 1,481,400 1,381,400
Overtime Labor 527 5,690 178 850 54,442 71,920 85,000 85,000
Materials&Supplies 16,896 27,710 332 4,500 213,518 335,460 423,000 416,000
Maintenance 19,519 16,000 0 5,000 238,670 393,000 435,000 435,000
CIP Labor Credit (2,521) (5,800) (168) 0 (24,797) (58,200) (570,000) (70,000)
Total Trans&Distribution/Wastewater Collection 84378 120,980 21,117 31,520 1,458,577 1,926,480 1,854,400 2,247,400
Customer Accounts
Supervision and Labor 24,611 24,650 24,311 16,960 465,953 457,780 541,000 541,000
Overtime Labor 1,665 2,500 1,665 2,500 39,785 50,000 60,000 60,000
Postage-Billing 5,111 5,250 5,111 5,250 89,892 105,000 126,000 126,000
Contract Services-Billing 1,849 2,100 1,849 2,100 42,682 41,600 50,000 50,000
Contract Svcs-Pmt Processing 5,066 7,000 5,066 7,000 103,238 137,000 165,000 165,000
Credit Checks/Collections 1,297 0 1,297 0 25,066 0 0 0
Cash Short/Bad Debts 0 0 0 0 350 3,500 3,500 3,500
Materials&Supplies 0 330 0 340 742 6,750 8,100 8,100
Total Customer Accounts 39,599 41,830 39,299 34,150 767,708 801,630 953,600 953,600
General&Administrative
Supervision and Labor 97,920 99,845 51,120 53,050 1,532,358 1,756,210 2,062,000 2,062,000
Overtime Labor 889 2,120 332 1,016 4,651 33,378 40,000 40,000
Employee Benefits 151,246 156,263 49,486 49,328 1,918,111 2,023,081 2,355,417 2,355,417
CIP Labor/Benefits Credit (10,967) (12,500) (1,555) (3,400) (126,940) (131,200) (392,000) (162,000)
Directors Fees and Expenses 4,652 7,090 4,562 4,766 87,488 120,388 148,000 144,000
Utilities&Telephone 6,170 7,532 2,949 3,264 102,939 108,307 130,000 130,000
Dues&Subscriptions 542 2,800 287 1,903 41,628 49,230 58,600 58,600
Office Supplies&Expenses 7,029 5,185 5,221 3,125 93,866 83,310 100,000 100,000
Postage 66 990 137 625 19,071 27,180 26,000 37,000
Office Equipment 4,034 2.450 2,452 1,602 105,024 118,447 135,000 135,000
General Plant Maintenance 14,906 16,725 1,919 1,785 159,387 185,005 222,000 222,000
Vehicle Maint/Fuel 19,474 28,815 4,225 3,012 243,240 318,332 375,000 382,000
Facilities Lease 9,452 9,415 6,581 5,995 167,243 154,160 185,000 185,000
Contractual Services 64,057 61,920 33.599 24,690 779,797 809.090 662,000 979.900
General Insurance 9,666 15,350 6,444 3,900 201,312 191,500 230,000 230,000
Education/Seminars/Conferences 1,047 4,185 784 1,845 11,976 35,625 40,000 40,000
Meals,Lodging,&Travel 716 2,460 716 1,305 17,659 25,470 30,000 30,000
Employee Programs 126 0 84 0 24,933 24,000 20,000 24,000
Licenses&Certifications 208 200 23 0 3,182 3,600 4,000 4,000
Regulatory Fees&Compliance 296 2,450 46 1,000 35,597 34,200 55,000 55,000
Public Education/Outreach (11) 1,000 (7) 670 3,235 16,670 20,000 20,000
Election Expenses 0 5,250 0 3,500 84,709 87,500 105,000 105,000
Safety Equip/Emergency Ping 4,511 2,695 1,405 1,395 16,351 48,835 57,000 57,000
Total General&Administrative 386,029 422,240 170,810 164,376 5,526,817 6,122,318 6,668,017 7,233,917
Total Operating Expenses 800,006 945,615 791,733 793,446 17,349,563 18,914,953 21,967,517 22,726,417
OPERATING INCOME 369,163 250,280 110,199 104,289 5,927,648 3,761,777 5,099,668 4,862,768
Revenue/Expense Stmt Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
April 30, 2012
VJaier Fund F
I_. _fewer rund
F7 -_Total
April April April Hpril YTD_ YTD Adopted Amended
Actual Budget Actual Budget Actual Budget Budget Budget
NON-OPERATiNG ACTIVITY:
lnlerest Income 13.579 250 3.101 1,250 85,921 26,250 33,000 33,000
Other Income 435 1,500 0 750 15,422 22,500 27,000 27,000
C'em pa„e,.yo n n n n .2159 n
Cooperative Agreements-Enemoc 0 3,000 0 0 89,939 30,000 42,000 42,000
14,014 4,750 3,101 2,000 203,441 78,750 102,000 102,000
Expenses:
Debt Service:
2010 Bond Principal 91,250 91,250 6,667 6,667 974,828 973,145 1,168,978 1,168,978
Capital Lease-Phone System 457 562 457 562 8,738 11,242 13,490 13,490
Interest on LT Debt 116,230 116,080 3,141 2,991 1,199,376 1,020,455 1,258,600 1,258,600
207,937 207,892 10,265 10,220 2,182,942 2,004,842 2,441,068 2,441,068
CAPITAL EXPENDITURES:
CAPITAL OUTLAY/REPLACEMENTS
Water Company Stock Purchase 0 0 0 0 0 5,000 5,000 5,000
Office Equipment(Furniture 0 0 0 0 1,520 0 5.000 20,000
Computer Hardware/Software 3,839 0 3,839 0 26,376 61,000 61,000 61,000
General Equipment 0 50,000 0 16,000 0 400,500 394,500 400,500
Well Rehabilitation 0 38,000 0 0 48,376 192,000 260,000 260,000
CAPITAL PROJECTS-See Summary 526,940 0 2,365 0 7,627,847 1,327,000 1,737,000 1,327,000
530379 88.000 6.204 16.000 7.704.119 1.985.500 2.462.500 2.073.500
EXCESS OF REVENUE
OVER EXPENDITURES: (355,539) (40,862) 96,831 80,069 (3,755,972) (149,815) 298,100 450,200
Add Back Capital Expenditures 8 Principal 622,486 179,812 13,328 23,229 8,687,685 2,969,887 3,644,968 3,255,968
NET INCOME 266,947 138,950 110,159 103,298 4,931,713 2,820,072 3,943,068 3,706,168
Revenue/Expense Stmt Page 3
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROGRAM
INCLUDING CAPITAL BUDGET FOR
FISCAL YEAR 2011 - 2012
Current Year Actual Updated through Apriil 2012
Page 1
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through April 2012
Prior Current (Memo) t,-r tea.
Projects -By Type Years Year 2011-12 2012-13
Actual Actual Budget Year 2
Source of Supply
Plant 150 Wells
Lower Zone Wells (2) - - -
Plant 24 Drain Line 14,486 21,197 240,000
Sunrise Ranch Wells (4) - - -
Total Source of Supply Projects 14,486 21,197 240,000
Treatment Facilities
Plant 134 - Upgrade Technology 4,271,639 5,121,364 7,211,715 1,253,895
Plant 134 - Membrane Replacement
Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,993,126 942,061 650,000 241,150
Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - -
Plant 152 - Inter. Zone Perch Treat. Plant - - - -
Total Treatment Projects 6,264,765 6,063,425 71861,715 1,495,045
Pumping Facilities
Plant 9 - Rehab Forebay and Booster Station 30,000 270,000
Plant 40 - Inter to Upper Zone Transfer 2,221 - 400,000
Plant 127 - Lower to Inter Zone Transfer - - - -
Plant 12 - Replace Boosters /Well - - - 500,000
Plant 134 - Upper to Canal Zone Transfer - - - 520,000
Plant 39 - Inter to Upper Zone Transfer - - - -
Plant 25 - Inter to Upper Zone Transfer - - - -
Plant 143 - Inter to Upper Zone Transfer 32,120 293,453 900,000 550,000
Total Pumping Projects 34,341 293,453 930,000 2,240,000
Wastewater Collection System
Sewer System Studies/ Planning 181,049 - 200,000 100,000
Sewer Main Lining 51 117,000 450,000
Conejo Main Replacement 933,496 - - -
Total Wastewater Collection Projects 1,114,596 - 317,0001 550,000
age
2013-14 2014-15 2015-16 2016-17 Beyond Project
Year 3 Year 4 Year 5 Year 6 Year 6 Totals
825,000 1,100,000 1,925,000
3,300,000 3,300,000
- 35,683
- 4,400,000 4,400,000
�C 825,000 8,800,000 9,660,683
- - 10,646,898
16,990,C,00 1,025,000 - - - 21,191,337
5,050,000 2,850,000 - - 7,900,000
- - - 19,160,000 19,160,000
16,990,C-00 J 6,075,0001 2,850,000 - 19,160,000 58,898,235
- - - 270,000
- 200,000 - 602,221
300,000 - - 300,000
500,000 - - 1,000,000
- 780,000 - - - 1,300,000
- 2,200,000 - - 2,200,000
400,000 - - 400,000
- - 1,400,000 2,275,573
800,O'Ej_980,000 1 2,600,000 - 1,400,000 8,347,795
- - - - - 281,049
450,000 450,000 450,000 450,000 1,800,000 4,050,051
- - 933,496
450,6=450,0001 450,0001 450,000 1,800,000 5,264,596
age
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through April 2012
Prior Current (Memo) ;1 w
Projects -By Type Years Year 2011-12 2012-13
Actual Actual Budget Year 2
Transmission & Distribution System
6th St 20" Pipeline - Plants 11 & 12 to 150 131,985 - 580,000
Live Oak Main Replacement 207,080 427 115,000 -
Harlan Lane Main Replacement 7,957 - - 160,000
Cunningham / Hillview/ Crest/ Bruce 631,254 - - -
6th St 30" Pipeline - Plant 151 to Plant 40 726,931 19,389 3,675,000 2,000,000
6th St 30" Pipeline - PI 40 to PI 143 - - - -
9th St 12" Pipeline - Del Rosa to Sterling - - - -
AMR Meter Replacement Program - 53,130 300,000 300,000
Plant 59 Recoating - - 50,000 250,000
Plant 143 - 10mg Inter Zone Storage - - - -
Reservoir-Greenspot Rd S Curve - -
Reservoir-Seven Oaks Dam Rd - - - -
Relocation of Facilities for Other Agencies 88,378 42,576 100,000 150,000
Eastwood Farms Assessment District 171,772 945,442 2,211,399 -
Baseline Gardens 75,953 118,147 - -
Total Trans & Distribution Projects 2,041,310 1,179,111 6,451,399 3,440,000
General Projects
GIS Implementation 598,643 24,340 100,000 -
Headquarters Building - 2,077 -
Total General Projects 598,643 26,418 100,000
TOTAL CAPITAL IMPROVE. PLAN PROJECTS 10,068,141 7,583,604 15,900,114 7,725,045
Miscellaneous / Developer Projects
Developer Water Facilities (Reimb by Fees) 226,444 12,963
Developer Sewer Facilities (Reimb by Fees) (17,590) 9,930
Regional Treatment Plant 24,246
Seven Oaks Dam (SAR) Discharge
Northfork Replacement (Highland Ave @ VFW) 52,409
2010 Flood Clean Up - Highland (4,023)
2010 Flood Clean Up - EVWD Facilities 146,241 21,320
TOTAL MISC / DEVELOPER PROJECTS 427,727 44,213 -
Total Capital Projects 10,495,868 7,627,817 15,900,114 7,725,045
2013-14 2014-15 2015-16 2016-17 Beyond- Project
Year:1 Year 4 Year 5 Year 6 Year 6 Totals
711,985
207,507
167,957
631,254
- - 2,746,320
1,300,000 1,000,000 5,400,000 7,700,000
700,000 - - - 700,000
300,000 300,000 300,000 300,000 1,553,130
- - - - - 250,000
- - 10,700,000 10,700,000
- - 10,700,000 10,700,000
- - - - 10,700,000 10,700,000
150,000 150,000 150,000 150,000 - 880,954
- - - - 1,117,214
- 194,100
450,C00 2,450,000 1,450,0001 450,000 37,500000 48,960,421
- - - 622,983
10,000,000 10,002,077
10,000,000 10,625,060
18,690,000 9,955,000 7,350,000 1,725,000 78,660,000 ' 141,756,791
239,407
(7,660)
24,246
255,993
18,690,01)0 9,955,000 7,350,000,525,000 78,660,000 142,012,783
BOARD AGENDA STAFF REPORT
East Val ley Meeting Date: July 25,2012
Water District Public Hearing: D
--- — — Discussion Item:
Consent Item:
July I E, 2C 12
TO: GOVERNING BOARD MEMBERS
FROM: CHIEF FINANCIAL OFFICER
SUBJECT DISBURSEMENTS
RECO MENDATION:
Approve &e attached list of accounts payable checks and payroll issued.
BACK 3ROUND/ANALYS IS:
Listingi of accounts payable checks, and the total for payroll and benefits costs incurred, are
submit,ed to the board of directors for review and approval with each board packet. The attached
check register, and the total for payroll cited below, were disbursed during the period July 5,
2012 tfrou, h. July 18, 2012.
Accounts Favable checks for the period included check: numbers 233294 through 233448 for a
total of $640,171.45.
The sot tree of funds for this amount is as follows:
Unrestricted Funds $618,029.91
Bond Financing $
State F`nancing $ 22,141.54
Payroll and benefit contributions paid for this period totaled $135,550.12.
Total disbursed during the period $775,721.57
REVIE W I 1 OTHERS:
This a,.YCnda item has been reviewed by the Chief Financial Officer and the Accounting
Supery_s+ r.
Page d
SR#0130
AGENDA DATE: July 25,2012
SUBJECT: DISBURSEMENTS
FISCAL IMPACT:
$775,721.57(budgeted expenditures)
Respectfully submitted: Recommended by:
John Mura Brian . Tompkins
General Manager/CEO Chief Financial Officer
ATTACHMENTS:
List of Accounts Payable checks
Page 12
SR#0130
Date: Wednesday,Jury 1R,2n12 ��_._ 'rase. i nr i4
�.n„ _ fast Valley Water District
T y"" '' Check Register-EVWD Check Register Repnd: APCHK.mt
ll" KATHY Company: FVVVD
Check Nbr Tvpe Date Id Name ProiectlD Proiect Description n....,..,... nrinn^�Aml _nrCr
233295 CK 07/11!2012 ABB004 .ABBCO SERVICES, INC. .. 1,113`66
089193 VO 62000 Maintenance 1.113.66 D
233296 CK 07!11/2012 ADV001 ADVANCFn TFI FMFTRV cVR WTI
089160 VO 62500 Maintenance Telemetry 7,320.00 D
233297 CK 07111/2012 AIR005 AIRGAS USA, LLC 487.33
089163 VO 79100 Safety Equipment 194.49 D
089164 VO 79100 Safety Equipment 143.63 D
089165 VO 79100 Safety Equipment 52.54 D
089189 VO 61000 Materials&Supplies-Oper. 96.67 D
233298 CK 07/11/2012 AME019 AMERIPRIDE SERVICES, INC 918.06
089235 AD 76800 Uniforms -345.00 C
089233 VO 76800 Uniforms 284.45 D
089234 VO 76800 Uniforms 257.45 D
089236 VO 76800 Uniforms 278.87 D
089237 VO 76800 Uniforms 261.06 D
089238 VO 76800 Uniforms 25.00 D
089239 VO 76800 Uniforms 25.00 D
089240 VO 76800 Uniforms 25.00 D
089241 VO 76800 Uniforms 25.00 D
089254 VO 76800 Uniforms 8123 n
233299 CK 07/11/2012 ATT007 AT&T 34.83
089257 VO 71015 Telephone 34.83 D
233300 CK 07/11/2012 AUD001 COUNTY TREASURER/CONTROLLER 150.00
089265 VO 73100 AudittAccounting Fees 150.00 D
233301 CK 07/11/2012 AUT010 AUTO UPHOLSTERY INC. 387.00
089278 VO 71725
V.p_h..i.r_l.p_ .._�_.._...
—10
4�0.0 r.
u
089280 VO 71725 Vehicle Repairs/Maintenance 154.00 D
233302 CK 07/11/2012 BRA061 BRADFORD-ROZALYNN 36.88
089180 VO 22210 Customer Refunds 38.88 D
233303 CK 07/1112012 BRY012 ASSOCIATES-BRYAN AUER AND 87,96
088874 VO 22210 Customer Refunds 48.41 D
088875 VO 22210 Customer Refunds 39.55 D
233304 CK 07/1112012 BUR022 BURGESS MOVING&STORAGE 837.70
089211 VO 71910 Outside Storage Rental 837.70 D
Dale: Wednesday,July 18,2012 Page'. 2 d 14
East Valley Water District
Time: 02:24PM Check Register-EVWD Check Register Report: APCHK.rpt
User: KATHY Company: EVWD
Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr
233305 CK 07/11/2012 CAL096 CAL PACIFIC PROPERTIES 52.64
088914 VO 22210 Customer Refunds 52.64 D
233306 CK 07/11/2012 CASD69 CASTANEDA-MANUEL 47.35
088850 VO 22210 Customer Refunds 47.35 D
233307 CK 07/11/2012 COL057 COLLINS-BRIAN 32.67
088851 VO 22210 Customer Refunds 32.67 D
233308 CK 07/11/2012 CON043 CONSTRUCTION TESTING& 714.00
089206 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 714.00 D
233309 CK 07/11/2012 COR059 CORELOGIC INFORMATION 315.00
089266 VO 71405 Subscription Info Services 315.00 D
233310 CK 07/11/2012 CSR001 CSR AIR CONDITIONING&HEATING 1,335.00
089221 VO 71615 Building Repairs/Maintenance 210.00 D
089222 VO 71615 Building Repairs/Maintenance 275.00 D
089223 VO 71615 Building Repairs/Maintenance 100.00 D
089255 VO 71615 Building Repairs/Maintenance 750.00 D
233311 CK 07/11/2012 DEL045 Delta Care USA 733.31
089243 AD 76500 Health/Dental/Life Insurance -55.65 C
089242 VO 23188 Dentallnsurance-PMI 677.66 D
089242 VO 76500 Health/Dental/Life Insurance - 55.65 D
089242 VO 76600 OPEB-Retiree Medical 55.65 D
233312 CK 07/11/2012 DOR010 DORADOR-JORGE 158.72
088852 VO 22210 Customer Refunds 93.54 D
088986 VO 22210 Customer Refunds 65.18 D
233313 CK 07/11/2012 EHWO01 E H WACKS COMPANY 2,005.63
089166 VO 11200 Construction in Progress WA002374 GIS SYSTEM 2,005.63 D
233314 CK 07/11/2012 ENVO05 ENVIROGEN TECHNOLOGIES, INC 41,650.49
089267 VO 65000 Contracted Treatment-Vendors 23,358.53 D
089268 VO 65000 Contracted Treatment-Vendors 6,272.03 D
089269 VO 65000 Contracted Treatment-Vendors 12,019.93 D
233315 CK 07/11/2012 EVE001 EVERSOFT, INC 168.83
089258 VO 61000 Materials&Supplies-Oper. 168.83 D
233316 CK 07/11/2012 EXP002 EXPERIAN 102.48
089228 VO 66200 Credit Reporting Fee 102.48 D
Date: WaAnasday,Ally 18,2012 _
East Valley Water District rase: :i m i4
""1'"' Check Register-EVWD Check Resister Report APCHK.rpt
User: 'r CATHY Company: EVWO
Check Nbr Tvoe Date Id Name Pro
iectlD Proiect Description ni ,,nlin+ nrinf),,,-nr„r nrer
233317 CK 07/1112012 FER009 FERGUSON ENTERPRISES INC 1350 2 697 fit
UdVU49 VO 14310 Inventory-Constr. Materials 95879 D
089049 VO 61000 Materials R Sunnlips-oner
089050 VO 14310 Inventory-Constr. Materials 1,490.94 D
089051 VO 14310 inventory-Constr.Materials �17 a� n
233318 CK 07/11/2012 GOV001 GOVERNMENT FINANCE OFFICERS 160.00
089212 VO 71400 Memberships and Dues 160.00 D
233319 CK 07/11/2012 HAT001 HATFIELD BUICK 346.96
089194 VO 71720 Vehicle Parts/Supply 346.96 D
233320 CK 07/11/2012 HIG023 CARWASH-HIGHLAND HAND 285,82
089281 VO 71725 Vehicle Repairs/Maintenance 285.82 D
233321 CK 07111/2012 ICW001 I.C.WA. 75.00
089218 VO 71105 Meals, Lodging,Travel 75.00 D
233322 CK 07/11/2012 INCO01 INCONTACT 73.58
089261 VO 71015 Telephone 73.58 D
233323 CK 07/11/2012 INF005 INFOSEND, INC 12,637.61
089207 VO 66050 Outsource Billing 300.00 D
089208 VO 66000 Postage-Billing 9,264.07 D
089208 VO 66050 Outsource Billing 3,073.54 D
233324 CK 01111,2012 INL005 INLAND WATERWORKS SUPPLY CO 23.28
089199 VO 61010 Materials 8 Supplies-Maint. -0.48 23.76 0
233325 CK 07/11/2012 IR0001 SERVICES-IRONMAN PARTS AND 650.00
089232 VO 71725 Vehicle Repairs/Maintenance asn nn n
233326 CK 07/11/2012 JRF001 J.R. FREEMAN CO., INC 752.61
089227 AD 71500 Office Supplies 4.40 C
069190 VO 71500 Office Supplies 92.77 D
089191 VO 71500 Office Supplies 347.77 D
089191 VO 71570 Computer Supplies 108.91 D
089195 VO 71570 Computer Supplies 45.34 D
089196 VO 71500 Office Supplies 135.00 D
089197 VO 71500 Office Supplies 20.76 D
088198 VO 71500 Office Supplies 6.46 D
233327 CK 07111/2012 KEN002 KENNEDY/JENKS CONSULTANTS 1,675.00
Date: Wednesday,July 18,2012 Page: a of 14
East Valley Water District
rme: 02'.24PM Check Register-EVWD Check Register Report: APCHK.rpt
User: KATHY Company: EVWD
Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr
089262 VO 74500 Engineering Consultants 1,675.00 D
233328 ZC 07/11/2012 KIN030 KINKADE-DERRELLG 0.00
069175 AD 22210 Customer Refunds -74.71 C
088886 VO 22210 Customer Refunds 74.71 D
233329 CK 07/11/2012 KLH001 K&L HARDWARE 471.50
089231 AD 71727 Garage Supplies/Small Tools -7.53 C
089058 VO 61010 Materials&Supplies-Maint. 9.24 D
089059 VO 61010 Materials&Supplies-Maint. 2.97 D
089060 VO 71727 Garage Supplies/Small Tools 47.88 D
089061 VO 61010 Materials&Supplies-Maint. 12.25 D
089062 VO 71727 Garage Supplies/Small Tools 3.76 D
089063 VO 61000 Materials&Supplies-Oper. 1.61 D
089064 VO 71727 Garage Supplies/Small Tools 21.46 D
089065 VO 71720 Vehicle Parts/Supply -48.30 56.56 D
089066 VO 71705 Grounds Repairs/Maintenance 42.01 D
089067 VO 61000 Materials&Supplies-Oper. 38.76 D
089068 VO 71727 Garage Supplies/Small Tools 26.14 D
089069 VO 71727 Garage Supplies/Small Tools 2.13 D
089070 VO 71755 Equipment Repairs/Maintenance 27.76 D
089071 VO 61010 Materials& Supplies-Maint. 36.09 D
089072 VO 61010 Materials&Supplies-Maint. 6.73 D
089073 VO 71727 Garage Supplies/Small Tools 18.82 D
089074 VO 61010 Materials&Supplies-Maint. 31.17 D
089075 VO 61010 Materials&Supplies-Maint. 17.76 D
089076 VO 61010 Materials&Supplies-Maint. 56.23 D
089100 VO 71727 Garage Supplies/Small Tools 27.99 D
089101 VO 71615 Building Repairs/Maintenance 2.13 D
089102 VO 61010 Materials&Supplies-Maint. 13.46 D
089230 VO 61000 Materials&Supplies-Oper. 24.42 D
233330 CK 07111/2012 KOD003 KODAD-SHIRLEY 64.61
088889 VO 22210 Customer Refunds 64.61 D
233331 CK 07/11/2012 LAW003 LAWSON PRODUCTS,INC 892.21
089283 VO 71727 Garage Supplies/Small Tools -7.84 900.05 D
233332 CK 07/11/2012 LIE005 WHITMORE LCW-LIEBERT CASSIDY 3,190.00
089161 VO 71400 Memberships and Dues 3,190.00 D
233333 CK 07/11/2012 LRH001 HIGHLAND LP-LRHC STERLING& 181.71
088915 VO 22210 Customer Refunds 58.56 D
088917 VO 22210 Customer Refunds 44.75 D
Date Wednesday,j---!y 18.2012 �}
EdDt Valley Water District Page- 5oe 14
0c24P"i Check Register-EVWD Check Reqister Report APCHK.rpt
User: KATHY Company: EVVyD
Check Nbr Tvce Date Id. Name ProiectlD Pr criptin n:.. n.i..n,.,.A..t n.r.
.oiect Des .
088988 VO 22210 Customer Refunds v 33.60 D v
088989 VO 22210 Customer Refunds en an n
^4zQ'Sd rK rnrt I ion» I :thintn : ::NA_:nDA
-.._
088853 VO 22210 Customer Refunds. 66.46
66.40 D
233335 CK 07111/2012 L00004 LUONG-JESSICA 52.53
088854 VO 22210 Customer Refunds 52.53 D
233336 CK 07/11/2012 MCGO04 MC GEE-STEVE 151.19
089213 VO 79100 Safety Equipment 151.19 D
233337 CK 07/11/2012 MIL001 MILOBEDZKI-JACEK 800.00
089214 VO 74100 Computer Consultants 800.00 D
233338 CK 07/11/2012 MIL061 MILLER SPATIAL SERVICES, LLC 1,764.00
089202 VO 51700 Temporary Labor 756.00 D
089204 VO 51700 Temporary Labor 1,008.00 D
233339 CK 07111/2012 MOR115 MONTANO-LAVERNE 137.99
088993 VO 22210 Customer Refunds 137.99 D
233340 CK 07/11/2012 M00008 MOURI-DANI 57.19
088918 VO 22210 Customer Refunds 57.19 D
233341 CK 07/11/2012 MPNO02 HOLDINGS LLC-MPND 55.64
088855 VO 22210 Customer Refunds 55.64 D
233342 CK 07/11/2012 MUL017 MULHORN-JIM 57.73
088919 VO 22210 Customer Refunds 57.73 D
233343 CK 07111/2012 NAP007 NAPA AI)TO PARTS/ROSS MOSS 270 82
089278 AD 71720 Vehicle Parts/Supply -13.66 C
089200 VO 71755 Equipment Repairs/Maintenance 1227 D
089272 VO 71727 Garage Supplies/Small Tools 5.26 D
089273 VO 71720 Vehicle Parts/Supply 261.25 D
089282 VO 71727 Garage Supplies/Small Tools 5.70 D
233344 CK 07111/2012 NEX001 NEXTEL COMMUNICATIONS 685.23
089283 VO 71015 Telephone 597.78 D
089283 VO 71305 CommunicationsEquip Rep/Mair 87.45 D
233345 CK 07/11/2012 OFF007 OFFICETEAM 1,318.40
089209 VO 51700 Temporary Labor 659.20 D
Dale: Wednesday,July 18,2012 Page: 6 of 14
East Valley Water District
Time. 02:24PM Check Register-EVWD Check Register Report: APCHK.rpt
User: KATHY Company: EVWD
Check Nbr Type Date Id Name ProiectlD Proiect Description Discount OrigDocAmt DrCr
089229 VO 51700 Temporary Labor 659.20 D
233346 CK 07/11/2012 PAL035 PALOMARES-FRANK 2,031.75
089203 VO 51700 Temporary Labor 1,071.00 D
089205 VO 51700 Temporary Labor 960.75 D
233347 CK 07/11/2012 PAR074 TIRE, INC-PARKHOUSE 1,502.09
089224 VO 71725 Vehicle Repairs/Maintenance 757.51 D
089225 VO 71725 Vehicle Repairs/Maintenance 744.58 D
233348 CK 07/11/2012 PAT001 PATTON'S SALES CORP 14.58
089192 VO 61000 Materials&Supplies-Oper. 14.58 D
233349 CK 07/11/2012 PEA005 PEARPOINTINC 875.56
089264 VO 71720 Vehicle Parts/Supply 875.56 D
233350 CK 07/11/2012 PRO035 PROCESS SOLUTIONS, INC 575.00
089167 VO 62000 Maintenance 575.00 D
233351 CK 07/11/2012 RAT003 RATZEL-AMY 74.89
088856 VO 22210 Customer Refunds 74.89 D
233352 CK 07/11/2012 REM013 MASTERS REALTY-REMAX 152.61
088876 VO 22210 Customer Refunds 152.61 D
233353 CK 07/11/2012 REM014 SERVICES LLC-RE MANAGEMENT 64.81
088857 VO 22210 Customer Refunds 46.11 D
088858 VO 22210 Customer Refunds 18.70 D
233354 CK 07/11/2012 RRT001 R&R TIRE SERVICE 502.38
088201 VO 71725 Vehicle Repairs/Maintenance 486.38 D
089274 VO 71725 Vehicle Repairs/Maintenance 16.00 D
233355 CK 07/11/2012 SAF005 COMPANY-SAFETY COMPLIANCE 200.00
089226 VO 74400 Safety Consultants 200.00 D
233356 CK 07/11/2012 SAN038 SAN BERNARDINO COUNTY RECORDER 187.00
089210 VO 22218 Lien Release Fee Payable 187.00 D
233357 CK 07/11/2012 SAN038 SAN BERNARDINO COUNTY RECORDER 198.00
089219 VO 22218 Lien Release Fee Payable 154.00 D
089219 VO 73100 Audit/Accounting Fees 44.00 D
233358 CK 07/11/2012 S00004 SO CAL EDISON COMPANY 2,636.38
'uaie. Vvednesday..iuiy i8,i0ii Cast Va1feV Water District
Fage inns
Timm. 02 24PM Check Register-EVWD Check Register Re oft APCHK.rpt
User: KATHY Company: FVWD
Check Nbr Tynp nntp Id Name ProiectlD Proiect Description ��---•• nn n.. An f nrrr
- . . ..,,,,...,w..,.. _
089270 VO 71010 Utilities 2,636.38 D
233359 CK 1V2 .1 S17E015 SPECIAL DIST RICT RISK MGMT 82.30
.190117 .10 7csnn cam. r_-!i...............
2g336n (:K Q7/11/7019 STAQ41 $TAR AI_ITn PART$ an 0 7
089275 VO 71727 Garage Supplies/Small Tools 8.49 D
089276 VO 71720 Vehicle Parts/Supply 10.24 D
089277 VO 71720 Vehicle Parts/Supply 12.24 D
233361 CK 07/11/2012 TEL011 TELEPACIFIC COMMUNICATIONS 2,976.68
089259 VO 71010 Utilities 793.00 D
089259 VO 71015 Telephone 2,183.68 D
233362 CK 07/11/2012 TRP002 TRP FUND 11 LLC 43.97
088859 VO 22210 Customer Refunds 43.97 D
233363 CK 07/1112012 UND002 UNDERGROUND SERVICE ALERT 111.00
089260 VO 71400 Memberships and Dues 111.00 D
233364 CK 07111/2012 UN1021 UNITED SITE SERVICES 275.46
089162 VO 62000 Maintenance 119.18 D
089220 VO 62000 Maintenance 15628 D
233365 CK 07/11/2012 USA006 USA MOBILITY WIRELESS, INC 118.48
089284 VO 71300 Communications Services 118.48 D
233366 CK 07/11/2012 USP001 US POSTAL SERVICEiPOSTAGE 5,000.00
089158 VO 71505 Postage 5,000.00 D
233367 CK 07/11/2012 VAS015 VASQUEZ—KYLE 140.39
089215 Vn 7ginn Coio6,Fn,dnmvM ,en In n
233368 CK 07/11/2012 VER003 VERIZON WIRELESS 586.77
089271 VO 71015 Telephone 586.77 D
233369 CK 07/11/2012 VER004 VERIZON CALIFORNIA 61.00
089157 VO 71015 Telephone 29.95 D
089216 VO 71015 Telephone 31.05 D
233370 CK 07/11/2012 WIR003 WIRELESS WATCHDOG, LLC 23.73
089256 VO 71305 CommunicationsEquip Rep/Mair 23.73 D
233371 CK 07/12/2012 LEGO06 COLLIER DBA^KEITH 47,596.39
Date: Wednesday,July 18,2012 Page: 8 0/14
East Valley Water District
Time: 02:24PM Check Register-EVWD Check Register Report: APCHK.rpl
User: KATHY Company: EVWD
Check Nor Type Date Id Name ProiectlD Project Description Discount OrioDocAmt DrCr
089292 VO 62000 Maintenance 272.25 D
089293 VO 11200 Construction in Progress WA002532 PLANT 9 WELL REHAB 47,324.14 D
233372 CK 07/18/2012 ACW004 ACW/JPIA 5,540.44
089371 VO 23186 Dentallnsurance-ASC 4,480.21 D
089371 VO 51610 Director-Benefits 208.87 D
089371 VO 76500 Health/Dental/Life Insurance 851.36 D
233373 CK 07/18/2012 ADP002 ADP, INC 314.72
089325 VO 71200 Payroll Processing Service-ADP 314.72 D
233374 CK 07/18/2012 ADVO01 ADVANCED TELEMETRY SYS INTL 425.00
089358 VO 62500 Maintenance Telemetry 425.00 D
233375 CK 07/18/2012 AFO001 TOMORROW-A FOUNDATION FOR 8.88
088957 VO 22210 Customer Refunds 8.88 D
233376 CK 07/18/2012 AKDO01 DHINGRA DBA-ASHOK K. 14,440.50
089359 VO 74500 Engineering Consultants 9,130.50 D
089360 VO 74500 Engineering Consultants 5,310.00 D
233377 CK 07/18/2012 ALL049 ALLIANT CONSULTING, INC 2,061.00
089381 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 2,061.00 D
233378 CK 07/18/2012 AME001 AMERICAN EXPRESS 75.00
089333 VO 71400 Memberships and Dues 75.00 D
233379 CK 07/18/2012 ARRO09 ARROWHEAD UNITED WAY 45.00
089372 VO 23191 United Way Deduction 45.00 D
233380 CK 07/18/2012 ATT007 AT&T 47.45
089334 VO 71015 Telephone 47.45 D
233381 CK 07/18/2012 BAR074 BARRY'S SECURITY SERVICES, INC 5,458.90
089326 VO 72500 Security Services 1,370.80 D
089327 VO 72500 Security Services 1,355.01 D
089328 VO 72500 Security Services 1,378.08 D
089329 VO 72500 Security Services 1,355.01 D
233382 CK 07/18/2012 CAM004 CDM SMITH INC. 66,192.58
089294 VO 11200 Construction in Progress WA002372 Blending Plant 150 34,228.82 D
089298 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 17,064.26 D
089299 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 14,899.50 D
nate W.Aneonay I.ny+a 2n12 _
East Valley Water District "a` 'ori4
"'" °"»"" Check Register-EVWD Check Register Report: APCHK.rpt
User KATHY Company: EVWD
Check Nbr Type Date Id Name Pr ectlD Proiect Description njenn,inr Orinnnr.Amt nrCr
233383 CK 07!18!2012 CER018 PROP LLC-CENTIFIED 10.82
088958 VO 22210 Customer Refunds 70.82 D
233384 CK 07!1817012 CHAO97 CHAIR F7-ANr;FI t no
088935 VO 22210 Customer Refunds 5.03 D
233385 CK 07/18/2012 CIT029 CITY NATIONAL BANK 2,214.15
089367 VO 22275 Retention Payable 2,214.15 D
233386 CK 07/18/2012 CLI002 CLINICAL LAB OF S B 9,436.00
089295 VO 65200 Water Testing 9,436.00 D
233387 CK 07/18/2012 CON043 CONSTRUCTION TESTING& 1,521.00
089382 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 1,521.00 D
233388 CK 07/18/2012 C00025 COUNTY OF SAN BERNARDINO 1,205.20
089296 VO 62100 Permit Fees 1,205.20 D
233389 CK 07/18/2012 DIR004 DIRECTV 105.96
089335 VO 71010 Utilities 52.98 D
089336 VO 71010 Utilities 52.98 D
233390 CK 07/18/2012 DSO002 DSOUZA-PETER 58.55
088959 VO 22210 Customer Refunds 58.55 D
233391 CK 07/1812012 EAS003 East Valley Water District 1,038.63
089373 VO 23195 FSA Withholding 1,038.63 D
233392 CK 07118/2012 ELCO01 EL-CO CONTRACTORS, INC 75,876.10
089297 VO 11200 Construction in Progress WA002448 EASTWOOD FARMS MUTUAL WATER 75,876.10 D
233393 CK 07/18/2012 EMG001 GROUP-EMG REALTY 2q.ri7
088981 VO 22210 Customer Refunds 29.57 D
233394 CK 07/18/2012 ESR001 ESRI 959.66
089346 VO 11200 Construction in Progress WA002374 GIS SYSTEM 959.66 D
233395 CK 07/18/2012 FA1002 FAIRVIEW FORD SALES,INC 929.92
088304 VO 71720 Vehicle Parts/Supply 607.70 D
089305 VO 71720 Vehicle Parts/Supply 165.99 D
089306 VO 71720 Vehicle Parts/Supply 156.23 D
233396 CK 07/1812012 FED001 Fed Ex 286.56
089356 VO 11200 Construction in Progress WA002502 Plant 143 Fac Planing Study 124.34 D
Date: Wednesday,July 18,2012 Page: 10 of 14
East Valley Water District
Time: East Check Register-EVWD Check Register Report: APCHK.rpl
User: KATHY Company: EVWD
Check Nbr Type Date Id Name ProiectlD Proiect Description Discount OrigDocAmt DrCr
089356 VO 11200 Construction in Progress WA002516 GREENSPOT RD&BRIDGE PROJECT 21.47 D
089356 VO 71505 Postage 140.75 D
233397 CK 07/18/2012 FIL004 WATT LLP-FI LARS KY& 3,430.00
089378 VO 72400 Legal Fees 1,820.00 D
089379 VO 72400 Legal Fees 1,610.00 D
233398 CK 07/18/2012 GAR160 GARDEA-MARY B 9.00
088982 VO 22210 Customer Refunds 9.00 D
233399 CK 07/18/2012 GON115 GONZALES-JENNIFER 34.56
088936 VO 22210 Customer Refunds 34.56 D
233400 CK 07/18/2012 HAC001 HACH COMPANY 505.10
089347 VO 61000 Materials&Supplies-Oper. 505.10 D
233401 CK 07/18/2012 HAR005 HARBER COMPANIES,INC 1,515.00
089303 VO 11200 Construction in Progress WA002515 Plant 24 Run to Waste 1,515.00 D
233402 CK 07/18/2012 HOR016 HORIZON 2010 ENTERPRISE 33.32
088937 VO 22210 Customer Refunds 33.32 D
233403 CK 07118/2012 HS1008 HSIEH-RAYMOND 41.48
088987 VO 22210 Customer Refunds 41.48 D
233404 CK 07/18/2012 HS0001 HsuBu 550.00
089337 VO 74950 Other Contracted Services 550.00 D
233405 CK 07/18/2012 HUB001 HUB CONSTRUCTION SPECIALTIES 505.75
069348 VO 61000 Materials&Supplies-Oper. 125.19 D
089349 VO 61000 Materials&Supplies-Oper. 335.72 D
089349 VO 79100 Safety Equipment 44.84 D
233406 CK 07/18/2012 INL004 INLAND DESERT SECURITY& 386.10
089361 VO 71300 Communications Services 386.10 D
233407 CK 07/1812012 INLOO5 INLAND WATER WORKS SUPPLY CO 476.28
089350 VO 61000 Materials&Supplies-Oper. -9.72 486.00 D
233408 CK 07/18/2012 INT005 INTERSTATE BATTERY 472.03
089307 VO 71755 Equipment Repairs/Maintenance 341.92 D
089308 VO 61000 Materials&Supplies-Oper. 130.11 D
233409 CK 07/18/2012 JAC047 DEVELOPEMENT-JACKSON PENDO 62.94
.^.31C. vNed..ea d af../u,V 1 e0 ie YaO 11 mi.
East vaney water Disinct
i ime: U2'Z4YM Report: APCHK.rpt
Check Resister-EVWD Check Resister
user: KATHY Company. EVWD
Check Nbr TVDe Date Id Name Proier_.t_ID orn ect Description
088960 VO 22210 Customer Refunds v 40.21 D v
088983 VO 22210 Customer Refunds 77 7; n
23311n . _ C7.:+or-nn.- .IRFcci i n
,.�".,..,. .. ... ci.54
069351 VO 71500 Office Supplies 21.54 D
233411 CK 07/18/2012 KE1001 KEIMACH JR-JONATHAN 38,04
088984 VO 22210 Customer Refunds 38.04 D
233412 CK 07/18/2012 KML001 HORIZONS COMPUTER-KMUNEW 6,820.00
089352 VO 77100 Education/Seminars/Conference 6,820.00 D
233413 CK 07118/2012 KON004 KONICA MINOLTA BUSINESS 520.20
089330 VO 71550 Office Equipment MaintContract 520.20 D
233414 CK 07118/2012 LAW003 LAWSON PRODUCTS,INC 440.90
089301 VO 61000 Materials&Supplies-Oper. -187 444.77 D
233415 CK 07/1812012 LEG006 COLLIER DBA-KEITH 440.00
089302 VO 62000 Maintenance 440.00 D
233416 CK 07/18/2012 LFR001 RESIDENTIAL LLC-LF 4.19
088938 VO 22210 Customer Refunds 4.19 D
233417 CK 07/18/2012 LRH001 HIGHLAND LP-LRHC STERLING& 113.91
088990 VO 22210 Customer Refunds 8.69 D
088991 VO 22210 Customer Refunds 54.48 D
088992 VO 22210 Customer Refunds 50.74 D
233418 CK 07/18/2012 MCA005 MCALPIN-CARLA 63.63
088961 VO 22210 Customer Refunds 63.63 D
233419 CK 07/18/2012 MCCO23 MC CROMETER INC 1,842.03
089309 VO 62000 Maintenance 352.01 D
089310 VO 62000 Maintenance 1,490.02 D
233420 CK 07/18/2012 ME1004 Rebecca Meisser 47.30
088939 VO 22210 Customer Refunds 47.30 D
233421 CK 07/18/2012 NAP007 NAPAAUTO PARTS/BOSS MOSS 87.87
089311 VO 71720 Vehicle Parts/Supply 75.41 D
089312 VO 71720 Vehicle Parts/Supply 12.46 D
233422 CK 07/18/2012 OFF007 OFFICETEAM 527.36
Date: Wednesday,July 18,2012 Page: 12 of
East Valley Water District
Time: 02:24PM Check Register-EVWD Check Register RepW: APCHK.rpt
User: KATHY Company: EVWD
Check Nbr Tvce Date Id Name ProiectlD Proiect Descriotion Discount OngDocAmt DrCr
089338 VO 51700 Temporary Labor 527.36 D
233423 CK 07/18/2012 ONL002 ONLINE RESOURCES CORPORATION 39,97
089339 VO 22210 Customer Refunds 39.97 D
233424 CK 07/18/2012 OPE004 OPENSHAW-KYLE 54.97
089184 VO 22210 Customer Refunds 54.97 D
233425 CK 07/18/2012 PAR081 PARKER-JILL 18.24
089185 VO 22210 Customer Refunds 18.24 D
233426 CK 07/18/2012 PRE028 PROPERTIES-PREFERRED GROUP 48.75
088962 VO 22210 Customer Refunds 48.75 D
233427 CK 07/18/2012 ROS037 ROSALES-ISRAEL 1.93
088940 VO 22210 Customer Refunds 1.93 D
233428 CK 07/18/2012 ROS056 LLC-ROSECOMP 78.48
088985 VO 22210 Customer Refunds 2.05 D
088994 VO 22210 Customer Refunds 76.43 D
233429 CK 07/18/2012 SAN001 SAN BERNARDINO COUNTY FLOOD 1,740.00
089357 VO 62100 Permit Fees 1,740.00 D
233430 CK 07/18/2012 SAN007 SAN BONO PUBLIC EMPLOYEES ASSN 712.82
069374 VO 23170 Union Dues 712.82 D
233431 CK 07/18/2012 SAN070 SAN BERNARDNO COUNTY TREASURER 20,000.00
089345 VO 71400 Memberships and Dues 20,000.00 D
233432 CK 07/18/2012 SOU003 SOUTH COAST Q M D 737.26
089331 VO 77500 Regulatory Fees 621.70 D
089332 VO 77500 Regulatory Fees 115.56 D
233433 CK 07/18/2012 SSC001 SSC CONSTRUCTION, INC. 19,927.39
089366 AD 22275 Retention Payable -2,214.15 C
089365 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 22,141.54 D
233434 CK 07/18/2012 STA040 VEHICLE REGISTRATION COLLECT 72.80
089375 VO 23190 Miscellaneous Deductions 72.80 D
233435 CK 07/18/2012 STA055 STATE DISBURSEMENT UNIT 3,751.27
089376 VO 23190 Miscellaneous Deductions 2,342.77 D
089377 VO 23190 Miscellaneous Deductions 1,408.50 D
Date' VJwinacAa� L,ly 1A �n12
-- -- East Valley Water District a 14
°"""" Check Resister•EVWD Check Register
nepon: HHUHK.rpt
Uses KATHY Company: EVWD
Check Nbr Type Date Id Name ProiectlD Project Description Discnimt OrioDocAmt DrCr
233436 CK 07/18/2012 STA081 STATISTICAL RESEARCH, INC 1.147.50
069366 VO 11200 Construction in Progress WA002374 GIS SYSTEM 270.00 D
089369 VO 11200 Construction in Prnoreas WA009374 GIR RYRTFM 117 sn n
089370 VO 11200 Construction in Progress WA002374 GIS SYSTEM 540.00 D
233437 CK 07/18/2012 TEL009 TELE-WORKS, INC 7,830.00
089362 VO 14420 Prepaid Expense 1,305.00 D
069362 VO 71560 Computer System MaintContrac 6,525.00 D
233438 CK 07/18/2012 THOO10 THOMPSON PUBLISHING GROUP 428.50
089363 VO 71410 Books and Subscriptions 428.50 D
233439 CK 07/18/2012 TOR053 TORRES—CRUZ 28.55
088941 VO 22210 Customer Refunds 28.55 D
233440 CK 07/18/2012 UN1013 UNION BANK OF CALIFORNIA 216,988.55
089340 VO 13540 Installment Fund-2010 216,988.55 D
233441 CK 07/18/2012 UN1021 UNITED SITE SERVICES 114.73
089364 VO 62000 Maintenance 114.73 D
233442 CK 07/18/2012 VAN028 VANGUARD CLEANING SYSTEMS,INC 1,345.00
089341 VO 71620 Janitorial Services-Contracd 1,345.00 D
233443 CK 07/18/2012 VER004 VERIZON CALIFORNIA 137.21
089342 VO 71015 Telephone 46.62 D
089343 VO 71015 Telephone 46.62 D
089344 VO 71015 Telephone 43.77 D
233444 CK 07/1812012 VIS002 VISTA PAINTS 154.03
089313 VO 61000 Materials&Supplies-Oder. -3.14 157 17 n
233445 CK 07/18/2012 WAX001 WAXIE SANITARY SUPPLY 1,939.16
089353 VO 71625 Janitorial Supplies 1,939.16 D
233446 CK 07/18/2012 WIR003 WIRELESS WATCHDOG, LLC 216.00
089380 VO 71305 CommunicationsEquip Rep/Mair 216.00 D
233447 CK 07/18/2012 VWVG001 GRAINGER 241.06
089354 VO 71500 Office Supplies 241.06 D
233448 CK 07/18/2012 ZEE001 ZEE MEDICAL INC. 109.08
089355 VO 71545 First AidSuppllies 109.08 D
Date: Wednesday,July 18,2012 East Valley Water District Page: 14 of 14
Time: 02.24PM Check Register-EVWD Check Register Report: APCHK.rpt
user: KATHY Company: EVWD
Check Nbr Type Date Id Name ProlectlD Proiect Description Discount OrigDocAmt DrCr
Total 639,546.75
BOARD AGENDA STAFF REPORT
Meeting Date: July 25, 2012
East Valley
Water District Public Hearing: 0
Discussion Item: 10�
Consent Item: O
July 2C, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT SELECTION FOR NEW DISTRICT HEADQUARTERS LOCATION
RECOMMENDATION:
Staff re con upends approval of the following items:
1. Careen Spot Property be selected as the fixture District Headquarters location
2. Direct staff to develop a Request for Qualifications to select a firm with the
capability to design, construct and finance the Headquarters Project
3. Direct staff to provide finance options to fund the Headquarters project in a way
that does not impact the current water and sewer rates
BACK 3Rt UND/ANALYSIS:
A majority of the District operations were forced to relocate from the Del Rosa site because of
health rela':ed reasons over 12 years ago. Since then, the District has relocated into a leased
space located at 3654 East Highland Avenue while considering options for a permanent facility.
On April 11, 2012 the Board of Directors completed a. Strategic Planning process by formally
adopting tle following Strategic Initiatives:
1. Provide a safe and reliable water supply, which includes meeting all state and
federal water quality regulations, cost effectiveness and transparency
2. Creating an environment more conducive; to efficient and effective public service,
which includes improving organizational culture, Board training, and work
towards construction of a new headquarters
3. District resource enhancement efforts, which include employee retention and
development as well as improvements to the District's water and sewer system
4. District brand development and community involvement, which include
community outreach, conservation, emergency preparation, legislative agenda
development, and grant pursuit
Page 1
SR#0133
AGENDA DATE: July 25,2012
SUBJECT: SELECTION OF FUTURE DISTRICT HEADQUARTERS LOCATION
Following the adoption of the Strategic Plan, the Board approved several specific Key
Performance Indicators and an Annual Budget which provided the required funding and direction
to staff in order to achieve the stated goals. There are several critical elements of the Strategic
Plan, but no project has as much impact on all of the individual initiatives as the Headquarters
Project.
Over the past several years, the District has acquired several properties and considered several
locations for the future headquarters. For a variety of reasons an appropriate project was never
approved.
The following locations are currently available and suitable for consideration:
1. The 22 acre site located on Sterling Avenue between 3'd and 5th Streets
2. The 24.33 acre site on Green Spot Road
3. The 9.1 acre site that includes the 113,357 sq. foot vacant K-mart building
Over the past several months staff has reviewed and considered these potential sites based on the
following criteria:
1. Can the project be constructed in a cost-effective way maximizing existing
District resources that will not have an impact on existing rates?
2. Does the site allow for a project that meets current and future demands while not
being over built or creating excess space or un-needed long-term cost?
3. Would the site provide the creation of a facility that will become an asset to the
community which will enable increased outreach, participation and understanding
of the Districts' services and mission?
4. Which site will most support the adopted Strategic Initiatives?
Given the information currently available staff recommends the Green Spot property as the most
suitable location for the future Headquarters facility. If the recommendation is approved staff
will begin work on the creation of a Request of Qualifications to select a firm with the ability to
design, construct and finance the proposed project. In addition, staff will develop project
funding options that maximize existing District resources. Both of these items will be taken back
to the Board for consideration and final approval.
A detailed description and discussion of all the available properties and the specific findings for
each will be provided as part of a staff presentation at the July 23, 2012 Board Meeting.
Page 12
SR# 0133
AGENDA DATE: July 25, 2012
SUBJE, I': SELECTION OF FUTURE DISTRICT HEADQUARTERS LOCATION
FISCAL IMPACT:
The fis-al impact associated with this agenda item is unknown at this time.
Respecty submitted:
John M ura
General Manager/CEO
Page 13
SR#0133
BOARD AGENDA STAFF REPORT
Meeting Date: July 25,2012
East Valley
Water District Public Hearing: ❑
_ Discussion Item: ,lza-
Consent Item: ❑
July 1E, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT SEWER SYSTEM MASTER PLAN
RECO VIMENDATION:
Staff rocorimends that the Board of Directors award the contract for the Sewer System Master
Plan to Black and Veatch.
BACK GROUN-D/ANALYSIS:
The 2C 12 Sewer System Master Plan project will serve; as a comprehensive sewer system plan
and update to the District's 2002 Sewer Master Plan. The plan will provide direction to the
District or areas within the sewer collection system that require capital improvements and
system upgrades to meet current and future demands. The scope of the work includes
development of a new hydraulic model, calibration of the flow meter reading model, analyses of
the existing system and potential future flow scenarios in order to develop a capital improvement
program for the District's sewer collection system. The sewer system model will also include
Interactive Capital Improvement Planning, which is a decision support tool used to identify
condition changes and prioritization of projects.
The District's Engineering Department developed the Request for Proposals (RFP), soliciting 6
qualified Engineering Consulting Firms to update the Districts 2002 Sewer System Master Plan.
Engineering Consulting Firms listed below:
L Catollo ]Engineers
2. All-ert A. Webb and Associates
3. Mti✓H
4. Black and Veatch
5. AKM Consulting Engineers
6. Pscmas :Engineering
Of the 6 RFP's that were sent out, only 4 consulting firms responded with qualified proposals.
Staff n,viewed the proposals and ranked them, using an applied weighted evaluation process,
Page I 1
SR#0128
AGENDA DATE: July 25,2012
SUBJECT: SEWER SYSTEM MASTER PLAN
according to their qualifications. Each engineering consulting firm was to provide relative
background experience conducting similar work, Project team experience, Quality assurance
methods, Work plan & Schedule and Overall project cost.
Following the initial proposal review, staff invited the top 3 firms to participate in an interview
process. The process was designed so that each firm would bring their project team to interview
with the District's Engineering team to further discuss their related experience and approach to
the project. After an overall evaluation of each of the top 3 firms, it is staff's recommendation to
select Black &Veatch as the best qualified and responsive engineering firm.
REVIEW BY OTHERS:
The Engineering Department has reviewed this item.
FISCAL IMPACT:
The fiscal impact for this project is $230,000, which is the contract price. This item is budgeted
for 2012/2013 fiscal year.
Respectfully submitted: Recommended by:
IL
John ura Elisa
General Manager/C O Engineering Manager
Page 12
SR#0128
BOARD AGENDA STAFF REPORT
East Val ley Meeting Date: July 25, 2012
Water District Public Hearing: 0
---- Discussion Item: .Cr-
Consent Item: O
July 1 h, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: REJECT 30"PIPELINE PROJECT BID PROPOSALS
RECOMN/.ENDATION:
Staff is recommending that the Board of Directors reject. all contract bids for the 30"Pipeline
Project.
BACKGROUND/ANALYSIS:
The 3C° Pipeline Project consists of approximately 9,900 lineal feet of 30" ductile iron pipeline
that will be constructed from Plant 150 to Plant 40. As identified in the Districts 2008 Water
Master Plan, transferring water to Plant 40 will provide operational flexibility to boost additional
water supply from the intermediate zone to the upper zone. However, this operational flexibility
will nct bc: fully realized until Plant 150 is constructed. The pipeline project design has been
completed and staff has solicited construction bids. The District received and opened a total of
10 construction bid proposals on June 12, 2012.
District staff and its consultant, Land Engineering Consultant Inc. (LEC) has been conducting a
review o f t he l0 bid proposals to prepare a recommendation based upon their overall evaluation.
However, during the review process, several internal questions surfaced with respect to a
constrLctability concern related to the physical condition of the existing pipe material, the need
for adt itio ial coordination with the City of Highland regarding their storm drain construction
within Dur pipeline alignment and future City street improvements along 5`h Street.
While constructing the pipeline project is important to our ability to move treated water from the
intermediate zone to the upper zone, it will not become a reality until the water supply is made
available. from F'lant 150.
Based on the timing that is required for the plan review and grant approval process, staff is
anticipating that the Plant 150 project will not be completed until the fall of 2014. While staff
expect, to construct the 30" pipeline project in fiscal year 2012/2013 as budgeted, staff' is
Page I 1
SR#0132
AGENDA DATE: July 25, 2012
SUBJECT: REJECT 30"PIPELINE PROJECT BID PROPOSALS
recommending that the Board of Directors reject all bids, allowing additional time to adequately
address the concerns that were raised during the review process.
As stated in the District's Instruction to Bidders Section 00100 Article 12. Award of Contract,
"OWNER reserves the right to reject any or all bids, to waive any and all informalities if it is in
the OWNER's best interest to do so, and the right to disregard all non-conforming, non-
responsive, or conditional BIDS. "
REVIEW BY OTHERS:
The Engineering staff and the District's legal counsel has reviewed this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Respectfully submitte . Reco ded by:
i
Joohn�Mura John V
General Manager/CE Assistant General Manager
Page 12
SR#0132
]EAST VALLEY WATER DISTRICT 30" INCH
WATER LINE EXTENSION PROJECT
SECTION 00100
INSTRUCTION TO BIDDERS
East Valley Water District
30" Water Line Extension Project
Plant 151 to Plant 40
10.3 Any Bids received after the time and date specified shall not be considered. No Bid may
be withdrawn for a period of ninety (95) days after the actual date of the opening of the
Bids.
ARTICLE 11. DISQUALIFICATION OF BIDDERS
11.1 In the event that any Bidder acting as prime Contractor has an interest in more than one
proposal, all such proposals will be rejected, and the Bidder will be disqualified. This
restriction does not apply to subcontractors or suppliers who may submit quotations to
more than one Bidder, and while doing so, may also submit a formal proposal as a prime
contractor. At the time of Contract award, the prime contractor shall possess a Class "A"
contractor's license or a combination of Class "C" licenses as required to perform the
Work.
11.2 No Contract will be executed unless the Bidder is licensed in accordance with the
provisions of the State Business and Professions Code.
11.3 Unauthorized conditions, limitations or provisions attached to a proposal will render it
irregular and may cause its rejection. The completed proposal forms shall be without
interlineations, alterations or erasures. Alternative proposals will not be considered unless
specifically requested.
ARTICLE 12. AWARD OF CONTRACT
12.1 The Contract will be awarded to the lowest responsible and eligible Bidder (sometimes
referred to as Successful Bidder). Such a Bidder shall possess the skill, ability and
integrity necessary for the faithful performance of the Work. The term "lowest
responsible and eligible Bidder" as used herein shall mean the Bidder whose Bid is the
lowest of those Bidders possessing the skill, ability and integrity necessary to the faithful
performance of the Work.
12.2 OWNER reserves the right to reject any and all Bids, to waive any and all informalities if
it is in OWNER'S best interest to do so, and the right to disregard all nonconforming,
non-responsive or conditional Bids.
12.3 A Bid which includes for any item a Bid Price that is abnormally low or high may be
rejected as unbalanced.
12.4 OWNER also reserves the right to reject the Bid of any Bidder that OWNER considers to
be unqualified relative to Article 1 above.
12.5 If the Contract is to be awarded, OWNER will give the Successful Bidder a Notice of
Award within ninety-five (95) days, after the actual date of the opening of the Bids. All
Bids shall remain open for ninety-five (95) days, after the actual date of the opening of
Instruction to Bidders
Section 00100/Page 6