HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/12/2012 East Valley
too'Water District
3694 HIGHLAND AVE., SUITE #30, HIGHLAND, CA
BOARD MEETING September 12, 2012 5:30 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not
requiring departmental investigation, will be considered by the Board of Directors".
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLN=COMMENTS - At this time, members of the public may address the Board of Directors
regarding my items within the subject matter jurisdiction of the East Valley Water District. The
Board of Directors may BRIEFLY respond to statements made or questions posed. Comments are
limited to three minutes per speaker.
AGENDA - This agenda contains a brief general description of each item to be considered. Except
as otherwise provided by law, no action shall be taken on any item not appearing on the following
agenda unless tl.e Board of Directors makes a determination that an emergency exists or that a need
to take immediate action on the item came to the attention of the District subsequent to the posting
of the agenda.
I. Approval of Agenda
?.. Adiourn to East Valley Water District Financing Authority
3. Reconvene to East Valley Water District's regular board meeting
4. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by
the Board of Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless members of
the board, the administrative staff, or the public request specific items to be discussed and/or
removed from the Consent Calendar.
e.. Accept and file the Financial Statements for May 2012
b. Directors' fees and expenses
C. Accounts Payable Disbursements: Accounts Payable Checks 233768 through 233951
which were distributed during the period of August 15, 2012 through September 5,
2012 in the amount of$2,011,542.81. Payroll and benefit contributions for the period
ended September 5, 2012 and included checks and direct deposits, in the amount of
$326,506.25. Total Disbursements for the period $2,338,049.06.
1
OLD BUSINESS
5. Discussion and possible action regarding the District's 2012 committee structure and
assignments
NEW BUSINESS
6. Approve the revisions to the list of projects available for funding with 2010 Revenue Bond
proceeds by adoption of Resolution 2012.15
7. Award of contract for design of a bridge access for Plant 134 to URS Corporation
8. Discussion and possible action regarding the District's Grant Strategy and Legislative
Platform
REPORTS
9. General Manager/ Staff Reports
LAFCO Service Review
10. Legal Counsel Report
11. Oral comments from Board of Directors
CLOSED SESSION
12, CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(c)
One (1) potential case
13. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
[Government Code Section 54956.9(a)]
Name of Case: Mora et al., v City of Highland et al San Bernardino County Superior
Court Case No. CIVDS1114384.
14. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
[Government Code Section 549571
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland,
during normal business hours. Also, such documents are available on the District's website at
www.eastvalley.org subject to staffs ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at
least 72 hours prior to said meeting.
2
EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
3694 11. Highland Avenue Suite 30 September 12, 2012
Highland, California 5:30 p.m.
AGENDA
CALL TO ORDER
Public Participation
I Approval of December 14, 2010 Board meeting minutes.
:4. Approve the revisions to the list of projects available for funding with
2010 Revenue Bond proceeds by adoption of Resolution No. 2012.01.
4. Adjourn to East Valley Water District board meeting.
Subject to approval
EAST VALLEY WATER DISTRICT'S December 14, 2010
FIN NG AUTHORITY
MINUTES
President Wilson called the meeting to order at 3:02 p.m.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Cecilia Contreras,
Administrative Office Specialist; Justine Hendricksen,
Administrative Manager; Gary Sturdivan, Safety & Regulatory
Affairs
LfiGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Dr. Bill Mathis
(Mathis Group); Larry Sharp (CSUSB), Mike Kovac (CSUSB);
Susie Earp (CSUSB); Cara Van Dijk(CV Strategies); Alex Altman
(CV Strategies); Dick Corneille (CDM); Terry Jones (Baseline
Gardens Mutual Water District); Board Members from Baseline
Gardens Mutual Water Company
PUBLIC PARTICIPATION
President `Nilson declared the public participation section of the meeting open at 3:02
pm.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF SEPTEMBER 28,20 10 BOARD MEETING MINUTES
M/S/C (Morales-LeVesque) that the September 28, 2010 board meeting minutes
be approved as submitted.
1 Minutes 12/14110
cmc
RESOLUTION 2010.05 — A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY
INVESTMENT FUND
M/S/C (Sturgeon-LeVesque)that Resolution 2010.05 be approved.
ADJOURN
President Wilson declared the Public Facilities Corporation meeting be closed and
adjourned to the Regular Board Meeting of the East Valley Water District Board of
Directors at 3:04 pm.
Matt LeVesque, President
John J. Mura, Secretary
2 Minutes 12/14/10
cmc
BOARD AGENDA STAFF REPORT
Meeting Date: September 12,2012
East Valley
Water District Public Hearing: ❑
Discussion Item: Q
Consent Item ❑
Closed Session ❑
Septeribcr 5, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: CHANGE IN PROJECT LIST-2010 BOND PROCEEDS
RECOMMENDATION:
Adopt East Valley Water District Resolution 2012.15, and East Valley Water District Financing
Authority Resolution 2012.01 approving revisions to the list of projects available for funding
with 2010 Revenue Bond proceeds.
BACKGROUND/ANALYSIS:
The 2010 Refunding Revenue Bond issue included $16 million in new money for District
projects - $15 million for water projects and $1 million for sewer projects. The majority of the
sewer funds were used for the Conejo sewer main replacement project, the balance will be used
on seviet main projects budgeted for this year.
A significant portion of the water funds, approximately $12.3 million, remained unspent as of
June 30, 21012 and are held in accounts with the Trustee. There are two reasons for the large
balance in unspent water bond proceeds:
1) Larger projects, such as the tank at Plant 143 and the 6'h Street 30" pipeline, required
significant time for design and bidding, or coordination with the City, and
2) Not all of the bond proceeds allocated for the expansion of Plant 134 are needed for that
project, and approximately leaving approximately$1.5 million to be repurposed.
DISCUSSION
East Valley Water District's 2012-13 budget adopted on June 27th, 2012, included the use of
$1.5 million in repurposed proceeds from the District's 2010 Revenue ]Bonds to commence
studies, planning, design, and other tasks which would move the Headquarters project forward as
Pagel
SR#0146
AGENDA DATE: MARCH 14, 2012
SUBJECT: CHANGE IN PROJECT LIST-2010 BOND PROCEEDS
required by the timeline established in the Board's strategic initiatives. Consultation with the
District's Bond Council, Stradling, Yocca, Carslon & Rauth, confirmed that substitution of
projects on the project list was permissible, but that the District and Financing Authority Boards
would have to formally approve new projects by adoption of Resolutions. The required
Resolutions are attached for your consideration.
Staff recommends adoption of attached Resolution 2012.15 by the East Valley Water District
governing board, and Resolution 2012.01 by the East Valley Water District Financing Authority
governing board.
REVIEW BY OTHERS:
Legal Council
FISCAL IMPACT:
There is no fiscal impact associated with this item. Use of$1.5 million in bond proceeds for
Headquarters start-up costs was included in the 2012-13 Capital Budget.
Respectfully submitted Recommended by:
John a rian Tompkx s
General Manager, CEO CFO
ATTACHMENTS:
Resolution 2012.15
Resolution 2012.01 (East Valley Water District Financing Authority)
Page 12
SR#0146
REVISED PROJECT DESCRIPTION
by and between
EAST VALLEY WATER DISTRICT
and
EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
Dated as of September 12, 2012
Relating to
$33,545,000
EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
REFUNDING REVENUE BONDS
SERIES 2010.
DOCSOC/I 569130),3/022497-0011
REVISED PROJECT DESCRIPTION
THIS REVISED PROJECT DESCRIPTION (this "Supplement") is dated as of September
12, 2012 and is effective as of the date of recordation hereof, by and between the EAST VALLEY
WATER DISTRICT, a county water district duly organized and existing under and by virtue of
the laws of the State of California (the "District'), and the EAST VALLEY WATER DISTRICT
FINANCING AUTHORITY, a public body duly organized and existing under the joint Exercise
of Powers Agreement, dated as of August 20, 2010, by and between the District and California
Municipal Finance Authority, and under the Constitution and laws of the State of California
(the "Authority").
RECITALS:
A. WHEREAS, the District and Authority have entered into an Installment
Purchase Agreement, dated as of October 1, 2010 (the "Agreement'), relating to the $33,545,000
East Valley Water District Financing Authority, Refunding Revenue Bonds, Series 2010 (the
"Bonds"), which Bonds were issued for the purpose of refinancing certain facilities within its
Water System and Wastewater System (as defined and described in the Agreement) (the "Prior
Project") and of financing the acquisition and construction of certain improvements,
betterments, renovations and expansions of facilities within its Water System and Wastewater
System as described in the Agreement (the "2010 Project' and together with the Prior Project,
the "Project');
B. WHEREAS, a full listing and description of the components of the Project is
found in Exhibits B-1 and B-2 to the Agreement, and Section 3.5 of the Agreement provides that
-[t]he District may substitute other improvements for those listed as components of the Prior
Project and the 2010 Project in Exhibits B-1 and B-2, respectively, hereto, but only if the District
first files with the Authority and the Trustee a statement of the District: (a) identifying the
improvements to be substituted and the improvements to District facilities they replace in the
Prior Project or the 2010 Project, as applicable; and (b) stating that the estimated costs of
construction, acquisition and installation of the substituted improvements are not less than
such costs for the improvements previously planned";
C. WHEREAS, the costs for constructing the 2010 Project have been less than
originally calculated and anticipated by the District and Authority, and the District and
Authority now desire to substitute into the list of components of the 2010 Project a portion of
new District administration and operations buildings that are attributable to and will inure to
the benefit of the Water System (the "New Component');
D. WHEREAS, this Supplement is subject to and contingent upon the satisfaction
of the condition precedent to this supplement contained in Section 1 below; and
NOW,THEREFORE, the parties hereto hereby agree as follows:
1
DOCSOC/15691300/022497-0011
1. Conditions Precedent. As a condition precedent to the effectiveness of this
Supplement, the District shall have issued and sent to the Trustee, Union Bank, N.A., a Notice of
Change to the Project substantially in the form attached hereto as Exhibit A.
2 Notice to Authority. The District and Authority agree that by execution of this
Agreerneat, inter alia, the Authority has received all necessary notices from the District, pursuant
to Sectio 1 3.5 of the Agreement or otherwise, sufficient to effect a change to the Project pursuant
to the Agreement. The Authority acknowledges that the estimated costs of construction,
acquisition and installation of the 2010 Project with the administration and operations buildings
are not less than such costs for the improvements previously planned.
3. Change to the Project. The 2010 Project now includes a portion of the
admin:st-ation and operations buildings, and the list of 2010 Project components attached
hereto as Exhibit B now supersedes the list attached to the Agreement as Exhibit B-2.
4. Counterparts. This Supplement may be executed in any number of counterparts,
each of which shall be deemed to be an original and all of which, when taken together, shall
constitute one agreement. The signature and acknowledgment pages from each counterpart
maybe rclnoved and attached to a single document in order to create one original instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.]
2
DOCSOC/15691300/022497-0011
IN WITNESS WHEREOF,this Revised Project Description has been executed by each
party's respective duly authorized officers, as of the date first above written.
EAST VALLEY WATER DISTRICT
By:
Its: President of the Board
ATTEST:
Secretary of the Board
EAST VALLEY WATER DISTRICT FINANCING
AUTHORITY
By:
Its: President of the Board
ATTEST:
Secretary of the Board
S-1
DOC SOC/15691300/022497-0011
EXHIBIT A
NOTIC E TO UNION BANK, N.A. REGARDING CHANGE TO THE PROJECT
This notice is provided to you pursuant to Section 3.5 of the Installment Purchase
Agreement, dated as of October 1, 2010 (the"Agreement"),by and between the East Valley
Water District(the"District') and the East Valley Water District Financing Authority (the
"Authority").. relating to the $33,545,000 East Valley Water District Financing Authority,
Refunding Revenue Bonds,Series 2010 (the"Bonds").All capitalized terms used herein and not
defined herein shall have the meanings ascribed thereto in the Agreement.
Pursuant to the Agreement, the "Project"is composed of the "Prior Project" and the `2010
Project",i:be component for which are respectively listed in Exhibits B-1 and B-2 to the
Agreement. Because the costs for constructing the 2010 Project have been less than originally
calculated ;and anticipated by the District,pursuant to a certain Revised Project Description,
dated as of September 12, 2012, the District has proposed to substitute into the list of 2010
Projects, a portion of new District administration and operations buildings that are attributable
to and wi ll iru re to the benefit of the Water System(the"New Component').
Section 3.5 of the Agreement provides that"the District may substitute other
improvements for those listed as components of the Prior Project and the 2010 Project in
Exhibits 3.1 and B-2,respectively,hereto,but only if the District first files with the Authority
and the Tnasr_ee a statement of the District: (a)identifying the improvements to be substituted
and the improvements to District facilities they replace in the Prior Project or the 2010 Project,
as applic,.ble; and (b) stating that the estimated costs of construction, acquisition and
installation of the substituted improvements are not less than such costs for the improvements
previously planned."
Tlie District hereby gives you, the Trustee,notice of a change to the Project. Specifically,
the complete list of components of the 2010 Project shall be as attached hereto as Attachment
No. 1,wh ch list shall supersede the list attached to the Agreement:as Exhibit B-2. The estimated
costs o construction, acquisition and installation of the 2010 Project,with the New Component,
arc not less than such costs for the improvements previously planned.
Dated: September 12, 2012 EAST VALLEY WATER. DISTRICT
By:
Its: President of the Board
A-1
DOCSOC/1569130v3/022497-001 1
ATTACHMENT NO. 1 to NOTICE TO UNION BANK, N.A. REGARDING CHANGE TO
THE PROJECT
2010 PROJECT
Component
Water System Components
General
Plant 134 Upgrade/Expansion
Plant 143 Blending and Air Reduction Tank
Plant 150 Design
Plant 150 Construction—Local Share
Sixth Street Pipeline—Plant 151 to Plant 40
Sixth Street Pipeline—Plant 150 to Plant 12
Vine/Union/Live Oak Main Replacements
Bruce Street Main Replacement
District Administration &t Operations Buildings
Plant 40 Boosters
Other Capital Improvements to the Water
System identified in the Capital Improvement
Plan of the District (Bond Counsel Opinion
Required)
Wastewater System Components
Replacement of approximately 2,630 linear feet of
a 6 inch and 8 inch diameter vitrified clay pipe
sewer main
Attachment No. 1
DOC SOC/1569130x3/022497-0011
EXHIBIT B
2010 PROJECT
Pursuant to the Installment Purchase Agreement Supplement No. l elated as of
September 12 1012,the 2010 Project comprises the following described improvements to the
Water System and Wastewater System.
Component
Neater System Components
General
Plant 134 Upgrade/Expansion
Plant H3 Blending and Air Reduction Tank
Plant 150 Design
Plant 150 Construction—Local Share
Sixth Street Pipeline—Plant 151 to Plant 40
Sixth Street Pipeline—Plant 150 to Plant 12
Vine/Union/Live Oak Main Replacements
Bruce Street Main Replacement
District Administration &Operations Buildings
Plant 40 Boosters
0-her Capital Improvements to the Water
System identified in the Capital Improvement
Plain of the District (Bond Counsel Opinion
Required)
N/asteNaterSystem Components
Replacement of approximately 2,630 linear feet of
a 6 inch and 8 inch diameter vitrified clay pipe
seeder main
B-1
UOCSOG 1569130,/31022497-0011
RESOLUTION NO. 2012.01
RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST
VALLEY WATER DISTRICT FINANCING AUTHORITY
APPROVING THE EXECUTION OF A REVISED PROJECT
DESCRIPTION FOR THE PURPOSE OF CHANGING THE 2010
PROJECT TO INCLUDE A PORTION OF THE NEW
ADMINISTRATION AND OPERATIONS BUILDINGS AND
APPROVING DELIVERY OF A NOTICE. TO THE TRUSTEE IN
CONNECTION THEREWITH AND CERTAIN OTHER
MATTERS (SERIES 2010 BONDS)
WHEREAS, the East Valley Water District Financing Authority (the "Authority") is a
public.- entity duly organized and existing under a joint exercise of powers agreement and under
the ConstiLution and laws of the State of California (the "State"), has the powers, among others,
to issue bonds and to refinance and finance water supply and wastewater facilities on behalf of
its members; and;
WHEREAS, the East Valley Water District (the "District"), a county water district duly
organized and existing under and by virtue of the laws of the State of California (the "State"),
and is a member of the Authority; and
bVHEREAS, the District and the Authority have entered into an installment Purchase
Agreement, dated as of October 1, 2010 (the "Agreement"), relating to the $33,545,000 East
Valley \Vater District Financing Authority, Refunding Revenue Bonds, Series 20E) (the
"Bond;"), which Bonds were issued for the purpose of refinancing certain facilities within its
Water System and Wastewater System (the "Prior Project") and of financing the acquisition and
construction of certain improvements, betterments, renovations and expansions of facilities
within its Water System and Wastewater System as described in the Agreement (the °2010
Project" and together with the Prior Project,the "Project");
WHEREAS, a full listing and description of the components of the Project can be found
in Exhib is B-1 and B-2 to the Agreement, and Section 3.5 of the Agreement provides that "[t]he
District may substitute other improvements for those listed as components of the Prior Project
and tl-.e 2010 Project in Exhibits B-1 and B-2, respectively, hereto, but only if the District first
files va?th the Authority and the Trustee a statement of the District: (a) identifying the
improvelents to be substituted and the improvements to District facilities they replace in the
Prior ?roject or the 2010 Project, as applicable; and (b) stating that the estimated costs of
construction, acquisition and installation of the substituted improvements are not less than
such costs for the improvements previously planned";and
VJHER.EAS, the costs for constructing the 2010 Project have been less than originally
calculated and anticipated by the District and Authority, and the District now desires to
substitute into the list of components of the 2010 Project: a portion of new District
adrninist ation and operations buildings that are attributable to and will inure to the benefit of
the Water System (the"New Component"); and
UOCSOC I i72528v3/022497-0011
WHEREAS, in order to effect the change to the 2010 Project, the District must comply
with the provisions of Section 3.5 of the Agreement, as stated above, including the provision of a
notice to Union Bank, N.A. (the "Trustee') and the Authority; and
WHEREAS, the Board of Directors of the Authority (the "Board") has determined that it
is in the best interest of the Authority to adopt a Revised Project Description, by and between
the District and the Authority (the "Supplement"), substantially in the form attached hereto
with such changes as the Executive Director of the Authority (the "Executive Director") shall
approve, and to approve certain other documents to provide for the financing and refinancing of
the Project; and
NOW, THEREFORE, THE AUTHORITY'S BOARD OF DIRECTORS DOES HEREBY
RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Findings. The Authority's Board hereby specifically finds and declares
that each of the statements, findings and determinations of the Authority set forth in the above
recitals and in the preambles of the documents approved herein are true and correct and that the
change to the 2010 Project will result in significant public benefits for the residents of the
District.
SECTION 2. Authorization of Supplement and Change to 2010 Project Description.
The form of the Supplement presented to this meeting and on file with the Secretary of the
Authority, are hereby approved. The Executive Director or the designee thereof and any other
proper officers of the Authority, acting singly,be and each of them (collectively, the "Authorized
Officers") hereby is authorized and directed, for an in behalf of the Authority, to do any and all
things and to execute and deliver any and all documents and certificates which such officers
may deem necessary or advisable in order to effect the change to the description of 2010 Project
contemplated in this Resolution, including the execution and delivery of the Supplement and
the notice to the Trustee attached thereto. The Board hereby finds and determines that, as of the
effectiveness of the Supplement, the description of the 2010 Project shall be as stated in Exhibit
B to the Supplement.
SECTION 3. Receipt of Notice. The Authority agrees and acknowledges that as of the
execution of the Supplement by the Authority, the Authority shall have received any and all
notice required by the Agreement,including Section 3.5 thereof,in order to effect a change to the
description of the 2010 Project.
SECTION 4. Effect. This Resolution shall take effect immediately.
2
DOCSOC/1572528v3/022497-001 1
SI,CTION 5. Recitals. Each of the foregoing recitals are true and correct.
PASSED AND ADOPTED THIS 12th DAY OF SEPTEMBER, 2012
President of the Board of Directors of East Valley
Water District Financing Authority
(SEAL)
ATTEST
Secretary of the Board of Directors of
East Valley Water District Financing Authority
3
DOCSOC/15 72528v3 1022497-001 I
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN BERNARDINO )
I, , Secretary of East Valley Water District Financing
Authority, DO HEREBY CERTIFY that the foregoing resolution was duly adopted by the Board
of Directors of said Authority at a regular meeting of said Board of Directors held on the day
of , 2012,and that it was so adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Secretary of the Board of Directors East Valley
Water District Financing Authority
(SEAL)
4
DOCSOC/1572528v3/022497-0011
STA7:"E OF CALIFORNIA )
) ss.
COUNTY OF SAN BERNARDINO )
1. , Secretary of the East Valley Water District Financing
Authority, do hereby certify that the above and foregoing is a full, true and correct copy of
Resolution No. of said Board, and that the same has not been amended or repealed.
GATED: , 2012
Secretary of the Board of Directors of East Valley
Water District Financing Authority
(SEXL.)
5
DOCSOC/1 572528v3/022497-001 I
BOARD AGENDA STAFF REPORT
East Valley Meeting Date: September 12,2012
Water District Public Hearing: El
Discussion Item: ❑
Consent Item E?r
Closed Session O
September 5,2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJF("r: FINANCIAL STATEMENTS FOR MAY 2012
RECOMMENDATION:
Staff recommends that the Board of Directors accept and file the attached financial statements.
BACK GROUND/ANALYSIS:
Balance Sheet
Total Asets increased by $2,721,954 during May. This change included:
• A. $210 thousand increase in Construction in Progress (explained below)
• Am increase in unrestricted cash of $ 2.2 million due to SIZE reimbursement funds
received for Plant 134, Eastwood Farms and Plant 150 projects
Change in financial condition indicators during May:
• the current ratio (working capital) increased significantly with the ireceipt of SRF funds
from 1,76:1 to 2.34:1
• coverage of current liabilities by cash also increased from 117%to 168%
Budget Amendments
Budget amendments approved by the Board of Directors on March 14th have been entered, and
allocated to the fiscal periods affected by the amendments, including retroactive changes to
periods that were previously presented and adopted. Both the original and amended budgets are
shown i r the right hand columns on the attached Statement of Revenue and Expenditures.
Page d
SR.#0145
AGENDA DATE: SEPTEMBER 12, 2012
SUBJECT: FINANCIAL STATEMENTS FOR MAY 2012
Revenue & Expenses Statement
Operating Revenue
Water sales were $11,478 above projection for May, during which the District sold 661,406 HCF
(494.7 MG) of water. As shown in the graph below, customer consumption for May 2012 was
slightly higher than consumption during May 2010 and 2011.
Sales Volume by Month-Current Fiscal Year
(with 2 previous yrs for comparison)
',. 1,200,000
1,100,000
' 1,000,000
900,000 \\
800.000
700,000 _.. __ , _._.. _.
� ——— 2009-10
= 600,000
500,000 _.. ... . __. . -.�� ��
-2010-i1
400,000
300,000
2011-12
200,000
100,000 _.. __..
\A PJppy�Qc ooti�o� Oeo sac �y�o mac PQ��aA
Other District operating revenues were $34,820 over projection in May, and Sewer Treatment
revenue, which is passed through to the City of SB was $22,172 over projection.
Page 12
SR#0145
AGENDA DATE: SEPTEMBER 12, 2012
SUBJECT: FINANCIAL STATEMENTS FOR MAY 2012
OOerating,En,enses
Water operating expenses were $213,866 under budget, and sewer operating expenses $23,954
over budget in May. Year to date, operating expenses are $1,771,131 under amended budget:
• Source of Supply costs in May included the annual North Fork Water Company
assessments of$76,173, budget for these assessments was $110,000. As a result, Source
of Supply costs are $46,124 under budget year-to-date.
• Pumping costs were $28,451 lower than projected, primarily due to low power costs
resulting from lower than expected demand for water during the month. OT labor was
also well below budget.
• The treatment unit at Plant 27 remained off line in May due to high fluoride, also the
treatment units at Plant 40 and Plant 107 were off line for water sampling purposes. The
nm tirries at Plant 40 and Plant 107 have also purposely been cut back as it is more cost
effective to pump water from other sources. As a result costs for May are $54,918 under
budget.
• Transmission and Distribution costs were $49,749 below budget, primarily due to lower
labor costs as employees retiring in the current year have not been replaced.
• Sewer treatment costs for May were $22,172 over budget. The revenues were also over
b.q the same amount. This is the pass through fee we pay to the City of San Bernardino.
i
Operating Expenses Y-T-D
I
■Genrl &Admin
■Source
I
- : Pumping
■Water Treatment
r Trans/Distribution
Wastewater Treatment
Wastewater Collection
Customer Accounts
Page 3
SR#0145
AGENDA DATE: SEPTEMBER 12, 2012
SUBJECT: FINANCIAL STATEMENTS FOR MAY 2012
Capital Projects
Capital expenditures during May included a new Windows server to host the billing system
Expenditures related to the District's CIP program totaled $210,004 during May. This included:
• $67,501 in costs for Plant 134
• $77,812 in costs for design of Plant 150
These costs are reimbursable by either SRF funding through the State, or by 2010 bond proceeds
REVIEW BY OTHERS:
Not applicable.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Respectfully submitted Recommended by:
mw�-
Joi&Mura V Brian Tompl ' s
General Manager, CEO CFO
ATTACHMENTS:
May Financial Statements
Page 14
SR#0145
East Valley Water District
Balance Sheet by fund - Unaudited
May 31, 2012
Water Sewer
Fund Fund Totals
ASSETS
UTILITY PLANT - at cost:
Utility Plant in Service $123,891,197 $31„145,176 $155,036,373
Less: Accumulated Depreciation (36,746,393) (13,734,311) (50,480,704)
87,144,804 17,410,865 104,555,669
Construction in Progress 16,199,326 176,520 16,375,846
103,344,130 17,587,385 120,931,515
RESTRICTED ASSETS:
Customer / Constr. Deposits 1,793,272 111,398 1,904,670
Capacity =ees 265,512 29,528 295,040
Rate Stabilization Reserve 229,941 96,366 326,307
Construction Funds 12,655,501 199,035 12,854,536
Debt Service Funds -Trust Accts 1,110,480 1,110,480
15,789,194 406,799 16,195,993
CURRENT ASSETS:
Cash and Investments 18,927,482 4,289,268 23,216,750
Less: Restricted Cash and Investments 15,789,194 406,799 16,195,993
3,138,288 3,882,469 7,020,757
Accounts Receivable (net of allowance) 1,505,682 1,505,682
Interest Receivable 875 8,388 9,263
AssessmE,nts receivable 83,363 83,363
Other Receivables 115,320 115,320
Grants Receivable 905 905
Inventory 938,746 938,746
Prepaid Expenses 95,107 95,107
5,878,286 3,890,857 9,769,143
OTHER ASSETS:
Deferred financing charges 554,269 18,115 572,384
Property held for resale 751,842 684,725 1,436,567
Due from Other Funds 127 7,000,000 7,000,127
1,306,238 7,702,840 9,009,078
TOTAL ASSETS 126,317,848 29,587,881 155,905,729
Balance Sheet Page 1
East Valley Water District
Balance Sheet by fund - Unaudited
May 31, 2012
Water Sewer
Fund Fund Totals
LIABILITIES AND EQUITY
LONG-TERM LIABILITIES:
2010 Revenue Bonds $30,670,000 $765,000 $31,435,000
Premium on 2010 Rev Bonds 2,055,768 96,740 2,152,508
DWR Loans 2,180,945 2,180,945
Due To Other Fund 7,000,000 127 7,000,127
Less: Deferred Amt on Refunding (510,222) (510,222)
41,396,491 861,867 42,258,358
CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS:
Customer service deposits 1,699,372 1,699,372
Construction deposits 93,900 111,398 205,298
Accrued interest payable 238,635 238,635
2,031,907 111,398 2,143,305
CURRENT LIABILITIES:
Accounts payable 2,046,223 10,396 2,056,619
Accrued payroll and benefits 408,256 49,803 458,059
Compensated absences 361,530 228,893 590,423
Long Term Debt - amt due within one yr 987,694 75,000 1,062,694
3,803,703 364,092 4,167,795
TOTAL LIABILITIES 47,232,101 1,337,357 48,569,458
EQUITY:
Invested in Utility Plant 81,921,557 17,552,520 99,474,077
Restricted:
Capacity Fees 265,512 29,528 295,040
Designated:
Rate Stabilization Reserve 229,941 96,366 326,307
Unrestricted / Undesignated (3,331,263) 10,572,110 7,240,847
Income Year To Date 6,684,457 976,059 7,660,516
TOTAL EQUITY 79,085,747 28,250,524 107,336,271
TOTAL LIAB AND EQUITY 126,317,848 29,587,881 155,905,729
Balance Sheet Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
May 31, 2012
Water Fund Sewer Fund Total
May May May May ttD YTU .Adopted Nmendea
OPERATING REVENUES
Water Sales 1p71416 1,060,000 0 0 11,864,865 11,534,400 12,185,000 12,785,000
""ale-Mater arga 35.,4 .,.,.,.
Sevier Calls-"Sy stem Charges 0 346,320 335,000 3,727,123 3,620,000 3,365,000 3,365,000
Sewer Treatment Charges 0 0 590,572 568,400 5,842,647 5,772,600 5,819,000 6,361,000
Service Initiation/Installation Chrgs 7,304 3,250 0 3,250 94,902 71,500 78,000 78,000
Collection Charges 27,439 22,500 4,352 0 324,007 247 500 270,000 270,000
Main Front Footage Fees 0 0 0 0 11,519 0 20,000 0
Permits&Inspection Charges (150) 0 100 85 900 920 1.000 1,000
1,461,487 1439,195 941,350 906,735 25,663,033 25,022,660 27,067,185 27,589,185
OPERATING EXPENSES
Source Of Supply
Supervision and Labor 12,384 12,075 0 0 144,337 144,925 157,000 157,000
Overtime Labor 0 385 0 0 146 4,615 5,000 5,000
Materials&Supplies 0 0 0 0 155 0 0 0
Purchased Water 0 0 0 0 199,931 200,000 200,000 200,000
Groundwater charge 0 0 0 0 97,498 102,500 187,500 187,500
North Fork/City Creek-Assesment 76,173 110,000 0 0 76,173 110,000 110,000 110,000
Maintenance 0 850 0 0 0 9,000 10000 10,000
Water testing 5,629 17,000 0 0 113,578 203,210 216,000 216,000
Water Conservation 0 0 0 0 0 40,000 40,000 40,000
CIP Labor Credit 0 0 0 0 (1,074) 0 0 0
Total Source Of Supply 94,186 140,310 0 0 630,744 814,250 925,500 925,500
Pumping
Supervision and Labor 37,833 39,310 0 0 478,550 471,690 511,000 511,000
Overtime Labor 387 6,150 0 0 33,965 73,850 80,000 80,000
Materials&Supplies 1,776 4,150 0 0 22,237 45,800 50,000 50,000
Maintenarxx 17,116 19,585 0 0 114,072 215,415 335,000 235,000
Fuel and Power 139,019 155,000 0 0 1,631,203 1,760,000 2,100,000 2,000,000
Treatment Chemicals 13,845 13,750 0 0 145,379 151,250 165000 165,000
CIP Labor Credit (482) 0 0 0 (8,767) 0 0 0
Total Pumping 209,494 237,945 0 0 2,416,639 2,718,005 3,241,000 3,041,000
Water&Wastewater Treatment
Supervision and Labor 9,926 8,460 0 0 84.758 101,540 110,000 110,000
Overtime Labor 560 2,310 0 0 15,108 27,690 30,000 30,000
Materials&Supplies 169 1,700 0 0 111,637 118,300 120,000 120,000
Maintenance 1,719 4,200 0 0 7,855 45,800 50,000 50,000
Fuel and Power 7,490 11,000 0 0 86,571 110,000 125,000 125,000
Contracted Treatment 46,703 90,000 0 0 1,021,014 1,100,000 1,200,000 1,200,000
Contracted Treatment-City 0 0 591,572 568,400 6,172,694 6,051,600 6,640,000 6,640,000
Treatment Chemicals 1,060 4,170 0 0 19,476 45,835 50,000 50,000
CIP Lahr Credit (705) 0 0 0 (7,862) 0 n_ 0
Total Treatment Pxrwaaees 66,922 121,840 591,572 568,400 7,511.251 7.600.765 n 325,000 3,325,00n
Revenue/Expense Stmt Page
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
May 31, 2012
Water Fund Sewer Fund Total
May May May May YTD YTD- - Adopted Amended
Actual Budget Actual Budget Actual Budget Budget Budget
Trans&Distribution/Wastewater Collection
Supervision and Labor 52,645 77,380 18,779 21,170 1,048,168 1,282,850 1,481,400 1,381,400
Overtime Labor 4,385 5,690 45 850 58,672 78,460 85,000 85,000
Materials&Supplies 16,208 32,820 4,681 6,500 234,407 374,780 423,000 416,000
Maintenance 10,053 16,000 8,180 5,000 256,903 414,000 435,000 435,000
CIE Labor Credit (7,050) (5,900) 0 0 (31,847) (64,100) (570,000) (70,000)
Total Trans&DisldbutiorvWastewater Collection 76,241 125,990 31,685 33,520 1,566,503 2,085,990 1,854,400 2,247,400
Customer Accounts
Supervision and Labor 25,467 24,650 25,237 16,960 516,658 499,390 541,000 541,000
Overtime Labor 1,811 2,500 1,811 2,500 43,407 55,000 60,000 60,000
Postage-Billing 5,057 5,250 5,057 5,250 100,006 115,500 126,000 126,000
Contract Services-Billing 1,824 2,100 1,824 2,100 46,330 45,800 50.000 50,000
Contract Svcs-Pmt Processing 5,224 7,000 5,224 7,000 113,686 151,000 165,000 165,000
Credit Checks/Collections 1,269 0 1,269 0 27,604 0 0 0
Cash Short/Bad Debts 50 0 50 0 450 3,500 3,500 3,500
Materials&Supplies 104 340 104 330 950 7,420 8,100 8,100
Total Customer Accounts 40,806 41,840 40,576 34,140 849,091 877,610 953,600 953,600
General&Administrative
Supervision and Labor 97,088 99,845 51,666 53,050 1,681,112 1,909,105 2,062,000 2,062,000
Overtime Labor 450 2,220 234 1,016 5,336 36,614 40,000 40,000
Employee Benefits 109,705 121,541 36,249 46,071 2,064,066 2,190,693 2,355,417 2,355,417
CIP Labor/Benefits Credit (11,680) (12,000) (2,323) (3,400) (140,943) (146,600) (392,000) (162,000)
Directors Fees and Expenses 6,067 7,090 6,067 4,766 99,622 132,244 148,000 144,000
Utilities&Telephone 4,666 7,568 2,652 3,259 110,257 119,134 130,000 130,000
Dues&Subscriptions 435 2,785 353 1,882 42,415 53,897 58,600 58,600
Office Supplies&Expenses 4,214 5,255 2,577 3,110 100,658 91,675 100,000 100,000
Postage 66 995 44 630 19,182 28,805 26,000 37,000
Office Equipment 1,935 7,075 1,410 5,326 108,369 130,848 135,000 135,000
General Plant Maintenance 15,397 16,725 1,102 1,760 175,887 203,490 222,000 222,000
Vehicle Mainl/Fuel 22,221 28,840 11,027 3,001 276,489 350,173 375,000 382,000
Facilities Lease 9,184 9,425 5,641 6,015 182,069 169,600 185,000 185,000
Contractual Services 86,463 63,065 36,564 25,060 902,823 897,215 662,000 979,900
General Insurance 9,501 15,350 6,334 3,900 201,312 210,750 230,000 230,000
Education/Seminam/Conferences 1,198 1,755 418 770 13,592 38,150 40,000 40,000
Meals,Lodging,&Travel 780 1,360 437 810 18,877 27,640 30,000 30,000
Employee Programs 585 0 496 0 26,014 24,000 20,000 24,000
Licenses&Certifications 193 200 78 200 3,453 4,000 4,000 4,000
Regulatory Fees&Compliance 228 7,325 0 3,075 35,825 44,600 55,000 55,000
Public Education/Outreach 663 1,000 442 660 4,340 18,330 20,000 20,000
Election Expenses 0 5,250 0 3,500 84,709 96,250 105,000 105,000
Safety Equip/Emergency Ping 2,405 2,685 569 1,395 19,325 52,915 57,000 57,000
Total General&Administrative 361,764 395,354 162,037 165,856 6,034,789 6,683,528 6,668,017 7,233,917
Total Operating Expenses 849,413 1,063,279 825,870 801,916 19,009,017 20,780,148 21,967,517 22,726,417
OPERATING INCOME 612,074 375,916 115,480 104,819 6,654,016 4,242,512 5,099,668 4,862,768
Revenue/Expense Stmt Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
May 31, 2012
Water Fund Seae,Fund Total
May May May May YTD YID Adopted Amended
.,..._e: --.
tea=
NON-OPERATING ACTIVITY:
Revenues:
Interest Income 1,866 250 1,319 1,250 92,225 27,750 33,000 33,000
Other income 520 1,ouu 0 750 15,943 24.750 27,000 27,000
Grant Revenue 2,102,420 0 200 0 2,114,779 0 0 0
Cooperative Agreements-Enernoc 12,348 0 0 0 102,288 30,000 42,000 42,000
2,117,154 1,750 1,519 2,000 2,325,235 82,500 102.000 102,000
Expenses:
Debt Service:
2010 Bond Principal 91,250 91,250 6,667 6,666 1,072,745 1,071,061 1,168,978 1,166,978
Capital Lease-Phone System 461 562 461 562 9,660 12,366 13,490 13,490
Interest on LT Debt 116,225 116,080 3,136 2,992 1,318,737 1,139,527 1,258,600 1,258,600
207,936 207,892 10,264 10,220 2,401,142 2,222,954 2,441,068 2441,068
CAPITAL EXPENDITURES:
CAPITAL OUTLAY I REPLACEMENTS
Water Company Stock Purchase 0 0 IT n n 5 non 5 nnn 5 nnn
Office Equipment I Furniture 0 10,000 0 10,000 1,520 20,000 5,000 20,000
Computer Hardware/Software 991 0 991 0 28,358 61,000 61,000 61,000
General Equipment 48,488 0 2,251 0 50,739 400,500 394,500 400,500
Well Rehabilitation 39,648 38,000 0 0 88,024 230,000 260,000 260,000
CAPITAL PROJECTS-See Summary 209,708 0 296 0 7,837,851 1,327,000 1,737,000 1,327,000
298,835 48,000 3,538 10,000 8,006,492 2,043,500 2,462,500 2,073,500
EXCESS OF REVENUE
OVER EXPENDITURES: 2,222,457 121,774 11 86,599 (1,428,383) 58,558 298,100 450,200
Add Back Capital Expenditures&Principal 390,546 139,812 10,666 17,228 9,088,897 3,126,927 3,644,968 3.255,968
NET INCOME 2,613,003 261,586 113,863 103,827 7,660,514 3,185,485 3,943,068 3,706,168
Revenue/Expense Stint Page 3
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROGRAM
INCLUDING CAPITAL BUDGET FOR
FISCAL YEAR 2011 - 2012
Current Year Actual Updated through May 2012
Page 1
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through May 2012
Prior Current (Memo)
Projects - By Type Years Year 2011-12 2012-13
Actual Actual Budget Year 2
Source of Supply
Plant 150 Wells
Lower Zone Wells (2) - - -
Plant 24 Drain Line 14,486 36,702 240,000
Sunrise Ranch Wells (4) - - -
Total Source of Supply Projects 14,486 36,702 240,000
Treatment Facilities
Plant 134 - Upgrade Technology 4,271,639 5,188,866 7,211,715 1,253,895
Plant 134 - Membrane Replacement
Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,993,126 1,019,873 650,000 241,150
Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - -
Plant 152 - Inter. Zone Perch Treat. Plant - - - -
Total Treatment Projects 6,264,765 6,208,739 7,861,715 1,495,045
Pumping Facilities
Plant 9 - Rehab Forebay and Booster Station - - 30,000 270,000
Plant 40 - Inter to Upper Zone Transfer 2,221 - 400,000
Plant 127 - Lower to Inter Zone Transfer - - - -
Plant 12 - Replace Boosters /Well - - - 500,000
Plant 134 - Upper to Canal Zone Transfer - - - 520,000
Plant 39 - Inter to Upper Zone Transfer - - - -
Plant 25 - Inter to Upper Zone Transfer - - - -
Plant 143 - Inter to Upper Zone Transfer 32,120 296,252 900,000 550,000
Total Pumping Projects 34,341 296,252 930,000 2,240,000
Wastewater Collection System
Sewer System Studies / Planning - 408 200,000 100,000
Sewer Main Lining 51 - 117,000 450,000
Conejo Main Replacement 933,496 - - -
Total Wastewater Collection Projects 933,547 408 317,000 550,000
age
Projections
2013.14 2014-15 2015-16 2016-17 Beyond Project
Year 3 Year 4 Year 5 Year 6 Year 6 Totals
825,000 1,100,000 1,925,000
- 3,300,000 3,300,000
51,188
- 4,400,000 4,400,000
825,000 8,800,000 9,676,188
10,714,400
16,990,000 1,025,000 - - 21,269,149
5,050,000 2,850,000 - 7,900,000
- - - 19,160,000 19,160,000
16,990,0001 6,075,000 2,850,000 - 19,160,000 59,043,549
- - - - 270,000
- 200,000 - 602,221
300,000 - - 300,000
500,000 - - 1,000,000
780,000 - - - 1,300,000
- 2,200,000 - - 2,200,000
400,000 - - 400,000
- - - - 1,400,000 2,278,373
800,000 980,000 2,600,000 - 1,400,000 8,350,594
- - - - - 100,408
450,000 450,000 450,000 450,000 1,800,000 4,050,0:51
- - - 933,496
450,000 450,000 450,000 450,000 1,800,000 5,083,955
age
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through May 2012
Prior Current (Memo)
Projects - By Type Years Year 2011-12 2012-13
Actual Actual Budget Year 2
Transmission & Distribution System
6th St 20" Pipeline - Plants 11 & 12 to 150 131,985 - - 580,000
Live Oak Main Replacement 207,080 472 115,000 -
Harlan Lane Main Replacement 7,957 - - 160,000
Cunningham / Hillview/ Crest/ Bruce 631,254 - - -
6th St 30" Pipeline - Plant 151 to Plant 40 726,931 33,007 3,675,000 2,000,000
6th St 30" Pipeline - PI 40 to PI 143 - - - -
9th St 12" Pipeline - Del Rosa to Sterling - - - -
AMR Meter Replacement Program - 59,662 300,000 300,000
Plant 59 Recoating - - 50,000 250,000
Plant 143 - 10mg Inter Zone Storage - - - -
Reservoir-Greenspot Rd S Curve - -
Reservoir-Seven Oaks Dam Rd - - -
Relocation of Facilities for Other Agencies 88,378 44,994 100,000 150,000
Eastwood Farms Assessment District 171,772 938,315 2,211,399 -
Baseline Gardens 75,953 118,511 - -
Total Trans & Distribution Projects 2,041,310 1,194,962 6,451,399 3,440,000
General Projects
GIS Implementation 598,643 25,900 100,000 -
Headquarters Building - 28,115
Total General Projects 598,643 54,015 100,000 -
TOTAL CAPITAL IMPROVE. PLAN PROJECTS 9,887,092 7,791,079 15,900,114 7,725,045
Miscellaneous / Developer Projects
i
Developer Water Facilities (Reimb by Fees) 226,444 15,544
Developer Sewer Facilities (Reimb by Fees) (17,590) 9,908
Regional Treatment Plant 24,246
Seven Oaks Dam (SAR) Discharge
Northfork Replacement (Highland Ave @ VFW) 52,409
2010 Flood Clean Up - Highland (4,023)
2010 Flood Clean Up - EVWD Facilities 146,241 21,320
TOTAL MISC / DEVELOPER PROJECTS 427,727 46,772 -
Total Capital Projects 10,314,819 7,837,851 1 15,900,114 7,725,045
Projections
2013-14 2014-15 2015-16 2016-17 Beyond Project
Year 3 Year 4 Year 5 Year 6 Year 6 Totals
711,985
207,552
167,957
631,254
- - 2,759,939
1,300,000 1,000,000 5,400,000 7,700,000
700,000 - - - 700,000
300,000 300,000 300,000 300,000 1,559,662
- _ - - 250,000
_ - 10,700,000 10,700,000
_ - 10,700,000 10,700,000
_. _ _ - 10,700,000 10,700,000
150,000 150,000 150,000 150,000 - 883,372
-. _ - - 1,110,087
_. _ _ 194,464
450,000 2,450,000 1,450,000 450,000 37,500,000 48,976,272
- - - - 624,543
10,000,000 10,028,115
10,000,000 10,652,658
18,690,000 9,955,000 7,350,000 1,725,000 78,660,000 141,783,216
241,988
(7,682)
24,246
- 258,552
18,690,000 F 9,955,000 7,350,000 1,725,000 78,660,000 142,041,768
BOARD AGENDA STAFF REPORT
Meeting Date: September 12,2012
East Valley
Water District Public Hearing: ❑
Discussion Item: ❑
Consent Item I3
Closed Session ❑
September 5, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: BOARD COMPENSATION / BOARD MEMBER FEES AIVD EXPENSE'S FOR
AUGUST 2012
RECOMMENDATION:
Approve the Governing Board Members' fees and expenses for August 2012.
BACKGROUND/ANALYSIS:
The Board has instructed staff to list all director fees and expenses as a separate agenda item to
show full fiscal transparency. Only after Board review and approval will the compensation and
expenses be paid.
REVIEW BY OTHERS:
This agenda item has been reviewed by the administrative staff.
FISCAL IMPACT:
The fiscal impact associated with this agenda item is $7,300.16, which is included in the current
fiscal budget.
Respec. telly submitted: Recommended by: /
r i
John Vtura IT e Hendricksen
General Manager/CEO Administrative Manager
ATTACHMENT'S:
Fiscal year summary
Monthly summary report
August 2012 fees and expense reports
Page !, 1
SR#0150
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Blatt Le Vesque MONTH August , 2012
Beard Meetings t3-_Aug, 22-Aug
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE:
1-Arm_ EVWD _ Meeting w/B. Mathis, J. Mura
3-Auk EVWD Meeting w/J. Morales, J. Mura
7-Aug SBVMWD Board Meeting
8-Aug 'Highland Chamber Board Meeting
8-Aug 'Iii hland Senior Center GM Presentation
10 Pug Highland Chamber Discover Highland Planning Committee
13-Aug EVWD Meeting w/J. Mura re HO RFP _
15-Au!S SBVMWD Committee Meeting
20-Aug Highland Chamber Promotions Committee
21-Au SBVMWD Board Meeting
29-Aug EVWD Legislative&Community Affairs Committee
31-Au�c Hi hg. land Chamber Hearing
TOTAL#OF MEETINGS 10@ $175.00 each $ 1,750.00
Travel Expenses: (Details on Back) $
Total Director's Meetings & Expenses $ 1,750.00
Director's Signature Less Any Advance Payments$
Date of
Board Approval TOTAL DUE DIRECTOR$ 1,750.00
Administrative
Manager
Miscellaneous
Notes _�
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES $
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached*)
DATE FUNCTION/NATURE OF EXPENSE AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR George E. "Skip" Wilson MONTH August , 2012
Board Meetings August:8, August 22
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
7-Aug I:VWD Meet with the General Manager
2t3-Aug I:VWD Meet with the General Manager _
TOTAL#OF MEETINGS 4 @ $175.00 each $ 700.00
'T'ravel Expenses: (Details on Back) $
Total Director's Meetings & Expenses$ 700.00
Director's Signature ! Less Any Advance Payments$
Date of
Board Approval TOTAL DUE DIRECTOR.$ 700.00
Administrative
Manager
Miscellaneous
Notes
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES $
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached*)
DATE FUNCTION/NATURE OF EXPENSE AMOUNT
TOTAL OTHER $
* ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $
BAST VALLEY WATER DISTRICT
DI RECTORS FEES AND EXPENSE REPORT
DIRECTOR James Morales jr, MONTH Au us 2012
Board Meetings August 8f Ayqust 22
Conferences and Other Meetino
DATE ORGANIZATION --PURPOSE
3-Aug IEVWD Meeting with General Mann r and the Board Chairman
9-Au2 EVWD GM/Closed Session...Agenda
1 -Aug EVWD Meefi ng with General Manager
28-Aug EVWD Legislative & Public Affairs Agenda
.......................
29-Aug EVWD ,LeVislative & Public Affairs Committittee Mee fin
30-A� EVWD p ive & Grant Platform Update, Q I�jl
TOTAL OF MEETINGS 8 $175.00 each $ 1,400.00
Travel Expenses: (Details on Back) $
Total Director's Meetings & Expenses $ 11400.00
Director's S1 Less Any Adv3nce Payments S
Date of
Board A$prova1-_ TOTAL DUE DIRECTOR$ 1 400,0
0
Administrative
Manager ............
Miscellaneous
Notes
TRAVEL EXPENSES
Lodgjpgs. C
(Detailed receipts aattched*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
TOTAL FEES S
CURRENT RATE: $0.555 TOTAL MILES
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
------------------ $
TOTAL MEALS $
Other., (Detailed receipts attac-,hed*)
DATE ..... FUNCTION NATURE OF EXPENSE AMOUNT
---------------
--------------------------- $
TOTAL OTHER S
ORIGINAL RFCEIPTS REQUIRED TRAVEL EXPENSES $
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Ben Coleman MONTH Aug 2012
Board Meetings E, 22, 25
C_qnferences and Other MeEtRO
DATE ORGANIZATION PURPOSE:
14-Aug _ Highland City Council City Council Meeting
15-Aug _ VVMWD Western Muni Water District, credit card rebate program
UCCE _ Master Gardener Program introduction _
23-Aug Sbdno Chamber San Bernardino Chamber of Commerce
27Au�_ SBVMWD Baseline Feeder Committee Workshop _
E!VWp Meeting with John Mura
UCCE Master Gardener Program, Sustainable Gardens and Landscaping
29-Aug EIVWD Legislative &Community Affairs Committee _
3G_Au EIVWD Meeting with John Mura, GM
TOTAL#OF MEETINGS 10@ $175.00 each $ 1,750.00
Travel Expenses: (Details on Back) $ 76.32
Total Director's Meetings & Expenses$ 1,826.32
J .
Director's Signature Less Any Advance Payments$
Date of i
Board Approval TOTAL DUE DIRECTOR$ 1,826.32
Administrative
Manager
Miscellaneous
Notes
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
$
$
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
15-Aug WMWD Board Meeting 53.1 $
21 &28 Aug UCCE Master Gardener Program 30.4 $
23-Aug San Bernardino Area Chamber of Commerce 23.6 $
27-Aug SBVMWD, Baseline Feeder Committee 21.4 $
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES 128.5 $ 71.32
Meals:
RECEIPT AMOUNT
DATE
—I ( tiJ $
San Bernardino Area Chamber of Commerce $
—j Business After Hosts
Thursday,August 23;20 12 $
—i Hilton Garden Inn SB
$
—! Amount Paid $5.00 $
_i
__ lJ CL0. TOTAL MEALS $
Authorized Signulure
Other: (Detail('
DATE T FUNCTION/NATURE OF EXPENSE AMOUNT
23-Aug San Bernardino Area Chamber of Commerce meeting Cover Charge $ 5.00
TOTAL OTHER $ 5.00
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Sturgeon MONTH 08 , 2012
Board Meetings 8 & 22
Conferences and Other Meetings
_
DATE ORGANIZATION PURPOSE,
6 BTAC Meeting
7 RCAC Safe Drinking Water Act Update
9 SBVMWD Advisory Board Meeting
14 Ziff' Davis Strategic Management Seminar
1.5 SBVMWD Board Workshop
17 �EVWD Meet with CEO
21 SBVMWD Board Meeting
21 USPS Workshop
22 Ziff Davis Website Vulnerability Seminar
29 SBVMWD Engineering Committee
TOTAL#OF MEETINGS 9 @ $175.00 each $ 1 ,575 . 00
48 . 84
Tavel Expenses: (Details on Back) $
Total Director's Meetings & Expenses $ 1 , 623 . 84
Director's Signature \ t ��-� Less Any Advance Payments $
Date of September 12 , 2012 1 , 623 . 84
Board Approval TOTAL DUE DIRECTOR $
Administrative
Manager
Miscellaneous
Notes —.—
TRAVEL EXPENSES
Lodaings: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached')
PARKING
DATE FUNCTION ATTENDED MILES FEES
6 BTAC 22 $
9 SBVMWD 22 $
15 SBVMWD 22 $
21 SBVMWD 22 $
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES 88 $ 48 . 84
Meals: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached')
DATE FUNCTION/NATURE OF EXPENSE AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 48 . 84
F D,CT\/AI EY WATER DISTRICT
BOARD OF DiREG 1ORS
2011-2012
PRESIDENT LEVESQUE DIRECTOR MALMBERG DIRECTOR MORALES DIRECTOR STURGEON DIRECTOR WILSON DIRECTOR COLEMAN
FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES
_tnY 1gnn nn n1 �� 135n�n0 107�07
' - . i �V.VV IG IV.JJ
AUG 1350.00 9.48 1050.00 14.69 1350.00 19.69 1050.00 15.00 1400.00 23.97
SEPT 1500.00 50.49 1400.00 56.42 1350.00 1253.43 1350.00 876.71 1050.00 13.15
OCT 1500.00 616.52 1400.00 72.72 600.00 700.00 63.05
NOV 1500.00 232.58 1225.00 11.73 1500.00 750.00 6.78 525.00
DEC 1350.00 119.90 450.00 600.00 21.50 350.00
JAN 1500.00 352.13 1200.00 15.37 1350.00 75.00 525.00 11.80 1750.00 284.38
FEB 1500.00 81.41 1200.00 10.00 1200.00 85.00 1225.00 11.34 1750.00 339.08
MAR 1500.00 533.18 1200.00 684.86 1575.00 1399.59 1225.00 8.00 1750.00 85.88
APRIL 1500.00 151.45 900.00 0.00 1225.00 830.75 1125.00 1750.00 860.00
MAY 1500.00 231.08 900.00 36.05 1575.00 134.41 700.00 34.50 1750.00 38.85
JUNE 1500.00 68.02 1200.00 33.00 1575.00 98.50 700.00 11.50 1750 313.72
TOTAL
REIMB 17700.00 2538.01 5075.00 155.56 12600.00 2460.37 13900.00 2879.52 11275.00 139584 10500.00 1921.91
IVIAL
EXPS 17700.00 2538.01 5075.00 155.56 12600.00 2460.37 13900.00 2879.52 11275.00 1395.84 10500.00 1921.91
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2011-2012 MATT LE VESOUE
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC
Independence Flag 713/2011 12,64
Inland Action 7112/2011 11.10
Succession Plan 711412011 16.10
LAFCO 7/14/2011 16.65
SBVMWD 7119/2011 12.21
Meeting w/Robin Deloach 7/21/2011 23.07
Meeting w/Robert Deloach 8/17/2011 948
Succession Plan 9/3/2011 26.64
Meeting wlRoben Deloach 9/21/2011 831
SBVMWD 9130/2011 15.54
Meeting w/Robert Deloach 1012/2011 19.72
Meeting w/Robert Deloach 10/512011 16.01
Meeting w/Robert Deloach 10/11/2011 14.80
Green Tech Expo 10/17/2011 9.00
Succession Plan 10/18/2011 26.64 1638
Meeting wlDeloach 10/20/2011 1238
Stale of Community 10/25/2011 30.00
Facilities Expo 10/27/2011 421.40 50.19
Meeting w/Shorett 11/1/2011 31.06
Meeting w/Robed Deloach 1102011 7,49
Meeting wIS Been&Sturgeon 11/812011 73.51
Succession Plan 11/4/2011 26.64
Meeting w/Robert Deloach 11/16/2011 1288
GETS Wireless Priority Sery 11130/2011 81.00
Meeting wlRoben Deloach 1211512011 11.38
Meeting W/John Mura 12/8/2012 27.00
Chino Hills City Yard 12/9/2012 45.51 36B1
Calif Special District Assoc 1112/2012 225.00 5106
Mtg w/Dr Mathis 1/19/2012 32.77
Meeting w/John Mura 1/2012012 1333
ASBCSD 1/23/2012 29.97
Meeting w/Dr.Mathis,J Mura 2/6/2012 15.54 13.66
Meeting w/John Mura 2113/2012 10.00
Meeting w/Dr.Mathis,J Mura 2/28/2012 15.54
Highland Chamber 212812012 1500
Meeting W/John M 2128/2012 11.67
Meeting W/John M 31612012 25.30
ACWA 316112-3/7/12 190.00 21560 3600 995
Meeting W/Jahn Mura 317/2012 23.33
Highland Chamber 312712012 2000.
Meeting W/John M 312812012 13.00
Highland Chamber 4/12/2012 5.00
Meeting WI John M 4/13/2012 8.50
Meeting W/Or Mathis 4123/2012 15.54 27.66
Highland Chamber 412412012 69.00 15.00
Meeting W/John M 41272012 10.75
Meeting W/John M 51112012 9.00
Mathis Meeting 5/3/2012 15.54
Book Reinventing Board 5/72012 4995
Meeting W/John M 519/2012 8.00
Highland Chamber 51912012 15.00
Leg Comm Meeting 5/14/2012 7.05
Expo Long Beach 5/1612012 9435
NBS Rancho Cucamonga 5124/2012 32.19
Meeting W/John M 616/2012 650
Meeting W/John M 6/11/2012 20.50
Special District 611912012 3300
Meeting W/John Mura 712112012 802
TOTAL 587.00 637,00 60805 000 55242 81 00 72.54
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2011 - 2012 LARRY MALMBERG
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
Meeting w/Robert Deloach 8/22/2011 14.69
Rnrraccion Planning R/3/2n11 91 42
ASBCSD 9126/2011 35.00
Meeting w/Robert Deloach 10/2/2011 19.72
Meeting w/Robert Deloach 10/5/2011 16.01
Meeting w/Robert Deloach 10/11/2011 14.79
Succession Planning 10/2112011 22.20
Meeting w/Robert Deloach 11/14/2011 11.73
TOTAL 35.00 0.00 43.62 0.00 76.94 0.00
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2011 - 2012 JAMES MORALES
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC
Meeting w/Robert Deloach 6/27/2011 11.74
Ca State University Sac 7/1/2011 63.55
Main Event Mngmt Corp 7/14/2011 150.00
Meeting w/Deloach 7/21/2011 23.08
Meeting w/Deloach 7/27/2011 9.60
GFOA Membership 7/27/2011 150.00
Meeting w/Robert Deloach 8/25/2011 19.69
ACWA Conference 9/22/11-9/23/11 675.00 199.65 316.44 43.79
Meeting w/Robert Deloach 9/26/2011 18.55
Meeting w/Robert Deloach 1/6/2012 15.37
Meeting w/John Mura 2/3/2012 10.00
Meeting w/John Mura 3/6/2012 13.25
Meeting w/John Mura 3/7/2012 23.34
ACWA Conference 3/7/12-3/8/12 68.19 156.48
ACWA Conference 3/17112-3/18/12 190.00 233.60
Meeting w/John Mura 5/1/2012 9.00
Meeting w/John Mura 5/4/2012 20.00
Leg Comm Meeting 5/14/2012 7.05
Special District 6/19/2012 33.00
TOTAL 898.00 233.60 267.84 472.92 224.46 150.00 213.55
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2011 -2012 KIP STURGEON
DATE CONFERENCE RAILFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
WEF Tour 4/13/11-4/15/11 -695.00
Meeting w/Robert Deloach 7/19/2011 11.28
Highland Chamber Comm 7/2612011 20.00
Highland Chamber Comm 8230011 i5.00
Water Education Foundation 9/812011 450.00 123.75 172.47
Meeting w/Robert Deloach 9/12/2011 14.45
Route 66 9/17/2011 21.04
UCLA Inland Empire Conf 9/2212011 95.00
Meeting wiRobert Deloach 11/14i2011 6.76
TED 1213/2012 8.38 5.00
Meeting w/Robert Deloach 12/15/2011 8.12
SBCSDA 1/23/2012 35.00
IEEAC 1/3112012 40.00
San Endo County 21912012 50.00
ASBCSD 2/28/2012 35.00
meeting w/John M 3/6/2012 18.25
ACWA 3/6/12-3/7/12 190.00 7.50 312.96
Water Education Foundation 3/13/12-3116/12 695.00 115.88
Highland Chamber Comm ,27/2012
IEEAC 3/28/2012 40.00
Water Education Foundation 4/10/12-4/13/12 695.00
SAWPA 4/25/2012 125.00
Meeting W/John M 412712012 1075
MWD Water conservation 5/312012 54.00
Meeting W/John M 51712012 9.00
Meeting W/John M 5/9/2012 8.00
Meeting W/John M 5/15/2012 8.19
Alternative Clean Trans 5/16/2012 10.00
ASBCSD 512112012 36.00
Haaker 51221102 37.22
Highland Chamber Comm 5/22/2012 15.00
Meeting w/Robert Reeb 5/2812012 15.00
Reimburse Dist!meals) -58.00
IEEAC 6/1212012 4000
Meeting m/r Johnn.M 6/12/2012 1250
Special Di,tnct 0119/20/2 33.00
eetm; .. 7!21!2012 i nn
TOTAL 1942.38 61.50 52.22 552.59 77.32 193.51
BOARD OF DIRECTORS EXPENSES
DRAFT FISCAL YEAR 2011 -2012 GEORGE WILSON
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
SAS Congressional Briefing 7/9/11-7/13/11 515.00 689.64
Meeting w/Robert Deloach 7/29/2011 13.89
Meeting w/Robert Deloach 8/2/2011 11.77
Meeting w/Robert Deloach 8/17/2011 12.20
Meeting w/Robert Deloach 9/2/2011 13.15
Meeting w/Robert Deloach 10/4/2011 1105
ACWA Conf 11/29/2011 635.00
ACWA Conf refund 11129/2011 -585.00
Meeting w/Robert Deloach 1/4/2012 11.80
Meeting w/John Mura 2/21/2012 11.34
Meeting w/John Mura 3/2/2012 8.00
Meeting w/John Mura 5/2/2012 22.50
Meeting w/John Mura 5/18/2012 12.00
Meeting w/John Mura 6/8/2012 11.50
TOTAL 50.00 515.00 0.00 689.64 141.20 0.00
BOARD OF DIRECTORS EXPENSES
DRAFT FISCAL YEAR 2011 -2012 BEN COLEMAN
DATE CONFERENCE CARFARE MILEAGE
NAIVE OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
Calendar for EVWD notes 1/5/2012 19.38
CSDA 1/12/2012 225.00
IEEAC 1/31/2012 40.00
Meeting w/John Mura 2/2/2012 7.87
CSDA Training 2/17/2012 225.00 27.92
ASBCSD 2/27/2012 35.00 43.29
ASBCSD 3/19/2012 26.00 30.41
W M W D 3/21/2012 29.47
Model Netics Web Course 4/1312012 850.00
Meeting w/John Mura 4/25/2012 10.00
ASBCSD 5/21/2012 38.85
Special District Leadership 6/7/2012 27.92
Role in Human Resoures 6/7/2012 225.00
Special District Meeting 6119/2012 33.00
Water Conservation Proqram 6/28/2012 27.80
TOTAL 1659.00 0.00 225.66 0.00 17.87 19.38
EAST VALLEY WATER DISTRICT
BOARD OF DIRECTORS
2012-2013
PRESIDENT LEVESQUE DIRECTOR MORALES DIRECTOR STURGEON DIRECTOR WILSON DIRECTOR COLEMAN
FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPEI A'S CS
JULY 1750.00 8.50 1225.00 150.00 1575.00 371.97 875.00 12.50 1400.00 35.00
AUG
SEPT
OCT
NOV
DEC
JAN
FEB
MAR
APRIL
MAY
JUNE
TOTAL
REIMB 1750.00 8.50 1225.00 150.00 1575.00 371.97 875.00 12.50 1400.00 35.00
TOTAL
EXPS 1750.00 8.50 1225.00 150.00 1575.00 371.97 875.00 12.50 1400.00 35.00
BOARD OF DIRECTORS EXPENSES
DRAFT FISCAL YEAR 2012 -2013 BEN COLEMAN
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
ACWA 7/12/2012 35.00
TOTAL 35.00 0.00 0.00 0.00 0.00 0.00
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2012 -2013 MATT LE VESOUE
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC
Meeting w/Mura 7/19/2012 8.50
TOTAL 0.00 0.00 0.00 0.00 8.50 -6-06 -6-66
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2012-2013 JAMES MORALES
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC
GFOA Renewal 7/30/2012 150.00
TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 150.00
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2012 -2013 KIP STURGEON
DATE CONFERENCE RAILFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
BTAC 7/2/2012 9.99
SBVMWD Rnard mtn 7/30012 9.99
SBVMWD Workshop 7/9/2012 9.99
ACWA 7/12/2012 50.00
ESRI Conf 7/26/2012 250.00 7.00
River Report Newspaper 8/13/2012 35.00
TOTAL 300.00 0.00 36.97 0.00 0.00 35.00
BOARD OF DIRECTORS EXPENSES
DRAFT FISCAL YEAR 2012 -2013 GEORGE WILSON
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
Meeting w/Mura 7/12/2012 12.50
TOTAL 0.00 0.00 0.00 0.00 12.50 0.00
BOARD AGENDA STAFF REPORT
East Valley Meeting Date: September 12,2012
Water District Public Hearing: ❑
Discussion Item: ❑
Consent Item 121-
Closed Session ❑
September 5, 2012
TO: GOVERNING BOARD MEMBERS
FROM: CHIEF FINANCIAL OFFICER
SUBJECT: DISBURSEMENTS
RECOMMENDATION:
Approve the attached list of accounts payable checks and payroll issued
BACKGROUNDlANALYSIS:
Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are
submitted to the board of directors for review and approval with each board packet. The
attached check register, and the total for payroll cited below, were disbursed during the period
August 15, 2012 through September 5, 2012.
Accounts payable checks for the period included check numbers 233768 through 233951 for a
total of$2,011,542.81.
The source of fiords for this amount is as follows:
Unrestricted Funds $2,011,542.81
Bond Financing $
State Firancing $
Payro:I End benefit contributions paid for this period totaled $326,506.25.
Total disbursed during the period $2,338,049.06
REVIEW BY OTHERS:
This agenda item has been reviewed by the Chief Financial Officer and the Accounting
Supervisor.
Page I1
SR#0148
AGENDA DATE: September 12, 2012
SUBJECT: DISBURSEMENTS
FISCAL IMPACT:
$2,338,049.06 (budgeted expenditures)
Respectfully submitted: Recommended by:
Jo ura Brian W. To pkins
General Manager/CEO Chief Financial Officer
ATTACHMENTS:
List of Accounts Payable checks
Page 12
SR#0148
Date_ '.Nedneed-ey,3,0,,iva,05.2012 Fage. i of 15
East Valley Water District
Time 11 13A Check Register-EVWD Check Register Report: APCHK,Tt
User: KATHY ..ompanv: EvV
C:,e,n Ni,, Ty Ue Daie i_ N....e F,o eci;D Project Description DISCOuni vYiquocAmt DC(
7'!'170.9_ CK (19/1 512012 21-1 EC21 (`UEMF
-69825 '✓O ��� Education!Semir.ars/Conference %70.00 u
2233769 CK 00122120 12 ADNIO02 ADMIRAL LOIN SUL Ti NG GROUP 92.bu
089909 VO 71560 Computer System MaintContrac 92.50 D
233770 CK 08/22/2012 ADVO01 ADVANCED TELEMETRY SYS INTL 371.74
089851 VO 62500 Maintenance Telemetry 371.74 D
233771 CK 08/22/2012 ADVO07 ADVANTAGE RED 56.34
089503 VO 22210 Customer Refunds 56.34 D
233772 CK 08/22/2012 AIR005 AIRGAS USA,LLC 276.01
089886 VO 79100 Safety Equipment 46.79 D
0899" VO 61000 Materials&Supplies-Oper. 229.22 D
233773 CK 08/22/2012 ALL001 ALLIED REFRIGERATION INC 477.96
089887 VO 61010 Materials&Supplies-Maint. 97.28 D
089894 VO 71615 Building Repairs/Maintenance 169.56 D
089895 VO 71615 Building Repairs/Maintenance 211.12 D
233774 CK 08122/2012 ALL049 ALLIANT CONSULTING,INC 1,114.00
089915 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 1,114.00 D
233775 CK 08/22/2012 ALT006 ALTISOURCE SOLUTIONS 47.01
089650 VO 22210 Customer Refunds 47.01 D
233776 CK 08/22/2012 AME026 AMERIGAS-BLOOMINGTON 1120 161.59
089917 VO 61000 Materials&Supplies-Oper. 161.59 D
233777 CK 08/22/2012 ASP002 LLC—ASPEN CO 78.59
089504 VO 22210 Customer Refunds 33.42 D
089651 VO 22210 Customer Refunds 45.17 D
233778 CK 08/2212012 ATT007 AT&T 358.25
089910 VO 71015 Telephone 275.50 D
089911 VO 71015 Telephone 35.30 D
089912 VO 71015 Telephone 47.45 D
233779 CK 08/22/2012 BAR074 BARRY'S SECURITY SERVICES,INC 2,733.09
33e8:3 VO 728uu Security Services 1,378.08 D
389847 VO 72500 Security Services 1,355.01 D
233780 CK 08/2212012 BR0001 BRUNICK,MCELHANEY&BECKETT 13,756.25
Data Wednesday.September 05,2012 P., 2 of 15
East Valley Water District
rme-. 11:1 anM Check Register-EVWD Check Register Report: APCHK.rpt
User: KATHY Company LVWD
Check Nbr Type Date Id Name ProiectlD Proiect Description Discount OrigDocAmt DrCr
089903 VO 11200 Construction in Progress SE002538 SEWER MASTER PLAN 743.75 D
089903 VO 11200 Construction in Progress WA002487 PLT151 TO PLT40 PIPELINE DES 1,187.50 D
089903 VO 11200 Construction in Progress WA002507 Western Wtr Mtr Collaboration 156.25 D
089903 VO 11200 Construction in Progress WA002509 Baseline Garden Wtr Company 100.00 D
089903 VO 11200 Construction in Progress WA002516 GREENSPOT RD&BRIDGE PROJECT 976.25 D
089903 VO 11200 Construction in Progress WA002526 PLANT 40 DRAINLIN 800.00 D
089903 VO 11200 Construction in Progress WA002531 IVDA(Cordoba) 112.50 D
0899D3 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 500.00 D
089903 VO 72400 Legal Fees 9,180.00 D
233781 CK 08/22/2012 CHE007 CHEM-TECH INTERNATIONAL INC 19,318.83
089850 VO 65100 Treatment Chemicals 3,206.48 D
089852 VO 65100 Treatment Chemicals 12,849.38 D
089853 VO 65100 Treatment Chemicals 3,262.97 D
233782 CK 08/22/2012 CIN002 CINTAS DOCUMENT MANAGEMENT 70.00
089881 VO 71620 Janitorial Services-Contracd 35.00 D
089882 VO 71620 Janitorial Services-Contracd 35.00 D
233783 CK 08/22/2012 CIT021 S.B.M.W.D. 1,336.73
089865 VO 71010 Utilities 279.86 D
069866 VO 71010 Utilities 851.08 D
089867 VO 71010 Utilities 119.18 D
089868 VO 71010 Utilities 86.61 D
233784 CK 08/22/2012 CRE001 CREST CHEVROLET 134.35
089862 VO 71720 Vehicle Parts/Supply 134.35 D
233785 CK 08/22/2012 DA1001 DAILY JOURNAL CORPORATION 100.90
089845 VO 71650 Printing and Publishing 50.45 D
089906 VO 13750 Other A/R-City Creek 50.45 D
233786 CK 08/22/2012 FER035 FERNANDEZ-JEFFERSON 34.34
089505 VO 22210 Customer Refunds 34.34 D
233787 CK 08/22/2012 FILD04 WATT LLP-FILARSKY& 6,768.93
089908 VO 72400 Legal Fees 6,768.93 D
233788 CK 08/22/2012 FJA001 FJAERAN-RANDI 380.62
089506 VO 22210 Customer Refunds 179.78 D
089507 VO 22210 Customer Refunds 200.84 D
233789 CK 08122/2012 HAR004 HARRINGTON INDUSTRIAL PLASTIC 6,465.54
089900 AD 61010 Materials&Supplies-Maint. -14.97 C
oete. .^aec�-esa;v.3eptemue,oS 2012 East Valley Water District �°'e 30 i5
Time: 11:13AM Check Register-EVWD Check Register Repot APCHK.,pt
User: IUTHY s., F`VWp
Ciiecn Nut Type Dale Id ;Jame pro'eCIID Hroject Uescrimon Discount umg UoF1m1 UrOr
IIflOPOV VIl "Cant
... �...... ...�w�.iai--iu '.iyyii�----i,r...�.�.. aIV..Ii V
233790 ZC CO22/2012 HIL030 HILBURN-DEANNA 0.00
0637N AD 2221U Customer Kefuntls -140.75 C
089653 VO 22210 Customer Refunds 140.75 D
233791 CK 08/22/2012 HOR016 HORIZON 2010 ENTERPRISE 26.24
089481 VO 22210 Customer Refunds 26.24 D
233792 CK 08/22/2012 HUB001 HUB CONSTRUCTION SPECIALTIES 471.74
089896 VO 61000 Materials&Supplies-Oper. 471.74 D
233793 CK 08/2212012 INL004 INLAND DESERT SECURITY& 386.10
089827 VO 71300 Communications Services 386.10 D
233794 CK 0812212012 INL005 INLAND WATER WORKS SUPPLY CO 845.66
089863 VO 61000 Materials&Supplies-Oper. -17.26 862.92 D
233795 CK 08/22/2012 INT005 INTERSTATE BATTERY 121.28
089870 VO 61000 Materials&Supplies-Oper. 121.28 D
233796 CK 08/22/2012 JAC038 JACK HENRY&ASSOCIATES INC 616.87
089828 VO 66250 Payment/Collection Fees 616.87 D
233797 CK 08/22/2012 JON050 REALTY-JONES&COMPANY 30.99
089508 VO 22210 Customer Refunds 30.99 D
233798 CK 0 8122/2 01 2 JRF001 J.R.FREEMAN CO.,INC 85.05
089826 VO 71500 Office Supplies 85.05 D
233799 CK 08/22/2012 LEP008 LEPE-JUAN 24.73
089509 VO 22210 Customer Refunds 24.73 D
233800 CK 08/22/2012 L00006 LOUDEN LLC 55.57
089482 VO 22210 Customer Refunds 11.92 D
089655 VO 22210 Customer Refunds 43.65 D
233801 CK 08/22/2012 MAI002 MAINTENANCE SOLUTIONS INC 2,103.26
089902 VO 61010 Materials&Supplies-Maint. 2,103.26 D
'33802 UK Uf$i22i2UI2 I17"kT036 MATHi6 u o A-HOBERTW 3,000.011
089875 VO 74900 Miscellaneous Consultants 3,000.00 D
233803 CK 08/22/2012 MEN050 MENOR-RICHARD 220.89
Data Wadresday,September 05,2012 East Valley Water District Page: 40115
➢me: 1T1a3AM Check Register-EVWD Check Register Report APCHKrpt
User: KATHY ComOany: EVWD
Check Nbr Type Date Id Name ProiectlD Project Description Discount OrlgDocAmt DrCr
069897 VO 76800 Uniforms 220.89 D
233804 CK 08122/2012 MIL001 MILOBEDZKI--JACEK 800.00
089849 VO 74100 Computer Consultants 800.00 D
233805 CK 08/22/2012 MIL061 MILLER SPATIAL SERVICES, LLC 3,240.00
089883 VO 51700 Temporary Labor 3,240.00 D
233806 CK 08/22/2012 NAP007 NAPAAUTO PARTS/BOSS MOSS 18.31
089854 VO 71727 Garage Supplies/Small Tools 18.31 D
233807 CK 08/2212012 OAS001 PROPERTIES-OASIS INVESTMENT 86.39
089483 VO 22210 Customer Refunds 86.39 D
233808 CK 08122/2012 OFF007 OFFICETEAM 1,293.68
089884 VO 51700 Temporary Labor 634.48 D
089885 VO 51700 Temporary Labor 659.20 D
233809 CK 08/22/2012 ORE003 O'REILLYS AUTOMOTIVE STORES,1 96.98
089864 VO 71727 Garage Supplies/Small Tools 96.98 D
233810 CK 08/22/2012 PAC005 PACIFIC COAST TOOL 8 SUPPLY 377.49
089898 VO 71725 Vehicle Repairs/Maintenance 377.49 D
233811 CK 08/22/2012 PAL035 PALOMARES-FRANK 3,892.50
089872 VO 51700 Temporary Labor 3,892.50 D
233812 CK 08/22/2012 REE017 RELATION, LLC-REEK GOVERNMENT 5,400.00
089876 VO 74210 Legislative Consultants 5400.00 D
233813 CK 08/22/2012 RIM002 RIMROCK TELECOM SERVICES 55.60
089871 VO 71305 CommunicationsEquip Rep/Mair 55.60 D
233814 CK 08/22/2012 SEN001 SENTRY-TECH SYSTEMS,L.L.C. 1,475.00
089848 VO 72500 Security Services 1,475.00 D
233815 CK 08/22/2012 SHA027 SHARER-JAMES 15.25
089510 VO 22210 Customer Refunds 15.25 D
233816 CK 08/22/2012 SMI076 SMITH-TIMOTHY M 13.07
089511 VO 22210 Customer Refunds 13.07 D
233817 CK 08/22/2012 S00002 SO CAL GAS COMPANY 15.78
089869 VO 71010 Utilities 15.78 D
pate. WedneSdey.Seplarnber 05.2012 Page- 5 of is
➢me' 11'.13AM East Valley Water District Report: APCHK.rpt
Check Register-EVWD Check Register
User: KATHY Company. EVWn
rha x Nhr Tv
2336':8 CK. n8.n2/2012 sprMA SO C.AL EDISON COMPANY 212,406.55
089905 VC, 63900 Dectfic 239,928.55 D
OB9905 \/n 71nln 1.1 ;1r o.vv v
233819 CK 08/22/2012 TAN009 TANG-TIN LUN 28.32
088718 VO 22210 Customer Refunds 28.32 D
233820 CK 08/2212012 THE021 EMBROIDERY C-THE COMPUTERIZED 538.75
089907 VO 76800 Uniforms 538.75 D
233821 CK 08/2212012 TOR054 TORRES-OSCAR 44.08
089512 VO 22210 Customer Refunds 44.08 D
233822 CK 08/22/2012 UNI002 UNITED PARCEL SERVICE 12.74
089914 VO 71505 Postage 12.74 D
233823 CK 08/2212012 UNI021 UNITED SITE SERVICES 119.18
069901 VO 62000 Maintenance 119.18 D
233824 CK 08/22/2012 VAL068 VALERO MARKETING&SUPPLY COMP 9,886.06
089874 AD 71756 Equipment Fuel and Oil -82.76 C
089873 VO 71756 Equipment Fuel and Oil 9,968.82 D
233825 CK 08/22/2012 VER004 VERIZON CALIFORNIA 43.77
089913 VO 71015 Telephone 43.77 D
233826 CK 08122/2012 WIR003 WIRELESS WATCHDOG,LLC 212.00
089916 VO 71305 CommunicationsEquip Rep/Mair 21200 D
233827 CK 08/29/2012 ADP002 ADP, INC 325.00
089990 VO 71200 Payroll Processing Service-ADP 325.00 D
v6i29/20i2 AK000I DHINGRA DBA-ASHOK K. 6,142.50
089991u VO 74500 Engineering Consultants 6,142.50 D
233829 CK 08/29/2012 ALVO64 ALVARADO-JOSE L 21.47
089601 VO 22210 Customer Refunds 21.47 D
233830 CK 08i29i2012 AND052 ANDERSON-PAMELA 87.68
089694 VO 2221^ Customer Refunds .•
233831 CK 08129/2012 AR1019 ARIZONA PIPELINE CO. 1,549.12
089963 VO 22210 Customer Refunds 1,549.12 0
Dale-. Wednesday,September 05,2012 age
P . 6 of 15
Time 11..13AM East Valley Water District Repoli. APCHK rpt
Check Register•EVWD Check Register
User KATHY Company EVWD
Check Nbr Type Date Id Name Pro ectID Proiect Description Discount OrigDocAmt DrCr
233832 CK 08/29/2012 ARRO09 ARROWHEAD UNITED WAY 45.00
090007 VO 23191 United Way Deduction 45.00 D
233833 CK 08/29/2012 ATT007 AT&T 246.08
089992 VO 71015 Telephone 37.35 D
089993 VO 71015 Telephone 69.39 D
089994 VO 71015 Telephone 139.34 D
233834 CK 08/29/2012 AVA005 AVAYA FINANICIAL SERVICES 1,212.00
089995 VO 22503 LTD due within 1 year 950.58 D
089995 VO 85100 Interest Expense 261.42 D
233835 CK 08/29/2012 BAR074 BARRY'S SECURITY SERVICES,INC 5,462.54
089930 VO 72500 Security Services 1,351.37 D
089931 VO 72500 Security Services 1,378.08 D
090003 VO 72500 Security Services 1,355.01 D
090004 VO 72500 Security Services 1,378.08 D
233836 CK 08/29/2012 BLA033 BLAIS&ASSOCIATES, INC 2,338.98
089927 VO 74900 Miscellaneous Consultants 275.00 D
089928 VO 74900 Miscellaneous Consultants 500.00 D
089929 VO 74900 Miscellaneous Consultants 1,563.98 D
233837 CK 08129/2012 CAM004 CDM SMITH INC. 94,161.69
090005 VO 11200 Construction in Progress WA002502 Plant 143 Fac Planing Study 94,161.69 D
233838 CK 08/29/2012 CLI003 CLIFF'S PEST CONTROL 95.00
089958 VO 71610 Building Maintenance Contracts 95.00 D
233839 CK 08/2912012 COL046 PIONEER REAL-COLDWELL BANKER 93.86
089613 VO 22210 Customer Refunds 22.77 D
089831 VO 22210 Customer Refunds 71.09 D
233840 CK 08/2912012 CON047 CONTRERAS-ANA 3.12
089602 VO 22210 Customer Refunds 3.12 D
233841 CK 08/29/2012 CRA015 CRAIGHEAD-COURTNEY 76.03
089695 VO 22210 Customer Refunds 76.03 D
233842 CK 08/29/2012 CVS001 STRATEGIES-CV 7,157.44
090012 VO 74200 Public Relations Consultants 7,157.44 D
233843 CK 08/29/2012 DAI001 DAILY JOURNAL CORPORATION 184.80
Date WctlnesCay.September 05,2012 I., i f 15
Time: 11: need East Valley Water District Repom APCHK.rpt
Check Register-EV WD Check Register
Jaer. KATHY
Check Nbr Tyne Date Id Name ProiectlD Project Description Discount 0naDocAmt DrCr
ca=932 vu ?ioou rrinhng ana Puoiishing i84.50 C
233844 CK 08/29/2012 DAR016 DARR-PAUL 49.40
089603 VO 22210 Customer Refunds 49.40 D
233845 CK 08/29/2012 DEL055 CORPORATION-DELAFIELD 764.62
089938 VO 71720 Vehicle Parts/Supply 764.62 D
233846 CK 08129/2012 DEV010 GROUP-DEVINE REALTY 9.18
089614 VO 22210 Customer Refunds 9.18 D
233847 CK 08/29/2012 DIA001 DIAMOND FENCE CO 290.00
089933 VO 71705 Grounds Repairs/Maintenance 290.00 D
233848 CK 0812912012 DIA038 DIAZ-TERESA 7.12
089696 VO 22210 Customer Refunds 7.12 D
233849 CK 0812912012 EAS003 East Valley Water District 1 038.63
090008 VO 23195 FSA Withholding 1,038.63 D
233850 CK 08/29/2012 EXCO04 EXCEL LANDSCAPE 10,180.00
089996 VO 71700 Grounds Maintenance Contracts 10,180.00 D
233851 CK 08129/2012 FAI002 FAIRVIEW FORD SALES,INC 592.48
089937 VO 71720 Vehicle Parts/Supply 440.10 D
089956 VO 71720 Vehicle Parts/Supply 64.52 D
089957 VO 71720 Vehicle Parts/Supply 87.86 D
233852 CK 08/29/2012 FLOO52 FLOTHO-FRED 63.70
089832 VO 22210 Customer Refunds 63.70 D
233853 CK 08/2912012 FRIO12 FRIDENBERG-STEVE 100.00
089604 VO 22210 Customer Refunds 100.00 D
233854 CK 08/29/2012 FRI013 FRIDENBERG-STEVE 1.82
089697 VO 22210 Customer Refunds 1.82 D
233855 CK 08129/2012 GAR147 GARCIA-JANETTE 80A2
089605 VO 22210 Customer Refunds 25.95 D
089833 VO 22210 Customer Refunds 54.47 D
233856 CK 08/2912012 GEO004 GEORGE-MICAH 80.00
089997 VO 77400 Licenses and Certifications 80.00 D
Data Mdnesday,September 05,2012 .
East Valley Water District Page B of 15
Tire. 11:13AM Check Register-EVWD Check Register Repod: APCHK.Mt
User: KATHY Company: EVP/D
Check Nbr Tvpe Date Id Name ProiectlD Project Description Discount Ong DocAmt DrCr
233857 CK 08/29/2012 GON117 GONALEZ JR-GERARDO 18.94
089606 VO 22210 Customer Refunds 18.94 D
233858 CK 08129/2012 HAC001 HACH COMPANY 2,537.31
089983 VO 61000 Materials&Supplies-Oper. 2,537.31 D
233859 CK 08/29/2012 HAR004 HARRINGTON INDUSTRIAL PLASTIC 83.75
090006 VO 61010 Materials&Supplies-Maint. 83.75 D
233860 CK 08/2912012 HAR033 HARRIS COMPUTER SYSTEMS 600.00
089969 VO 71565 Computer System Repairs/Main1 600.00 D
233861 CK 08/29/2012 HIG028 HIGHLAND STAR LLC 14,102.40
089926 VO 71950 Facilities Rent 14,102.40 D
233862 CK 08/29/2012 HIW001 HI WAY SAFETY 145.46
089934 VO 79100 Safety Equipment 145.46 D
233863 CK 08/29/2012 HUT003 HUTABARAT-MARINGAN 23.19
089607 VO 22210 Customer Refunds 23.19 D
233864 CK 08/29/2012 IEE001 IEERC 57.98
089835 VO 22210 Customer Refunds 57.98 D
233865 CK 08/29/2012 INL005 INLAND WATER WORKS SUPPLY CO 514,456.49
089984 VO 22207 Contracts Payable -4,124.95 206,247.60 D
089985 VO 22207 Contracts Payable -894.24 44,712.00 D
089986 VO 11200 Construction in Progress VVA001226 Meter Replacement/Turnover Prg -3,265.92 163,296.00 D
089987 VO 11200 Construction in Progress WA001226 Meter Replacement/Turnover Prg -874.80 43,740.00 D
089988 VO 11200 Construction in Progress VVA001226 Meter Replacement/Turnover Prg -887.22 44,361.00 D
089989 VO 11200 Construction in Progress WA001226 Meter Replacement/Turnover Prg -451.98 22,599.00 D
233866 CK 08/29/2012 JON050 REALTY-JONES&COMPANY 43.07
089836 VO 22210 Customer Refunds 4107 D
233867 CK 08/29/2012 KEL025 KELLER WILLIAMS REALTY 7.24
089837 VO 22210 Customer Refunds 7.24 D
233868 CK 08/2912012 KON004 KONICA MINOLTA BUSINESS 412.13
089959 VO 71550 Office Equipment MaintContract 306.13 D
089960 VO 71550 Office Equipment MaintContract 53.00 D
089961 VO 71550 Office Equipment MaintContract 53.00 D
233869 CK 08/29/2012 LAW003 LAWSON PRODUCTS,INC 929.93
Dare A.",, `P!.Ile'n5 P., 90115
East Valley Water District
rime: 11 13A Check Register-EVWD Check Register R.,n APCHKmt
User: KATHY Company EV
rL No — 0.n n1111 ll.i..11,.
069970 VC) 61000 Maienals R Sonnlles-Ooer. ,-1 02 v122 15 n
989971 VO 0^000 Materials a Supphes-Opec -125 144.18 D
090015 VO 111, Garage Supplies/Small Tools -6.73 072.60 D
233870 CK 08/29/2012 LEM010 LEMBO-GUS 64.22
089698 VO 22210 Customer Refunds 64.22 D
233871 CK 08129/2012 LIN034 ASSOCIATES-LINDANAND 57.04
089615 VO 22210 Customer Refunds 57.04 D
233872 CK 08/29/2012 LO0008 LLC-LOUDEN 55.22
089838 VO 22210 Customer Refunds 55.22 D
233873 CK 08/29/2012 LUN017 LUNA-CARMEN DE 60.96
089609 VO 22210 Customer Refunds 60.96 D
233874 CK 08/29/2012 MAL032 MALDONADO-IRENE VALTIERRA 16.54
089610 VO 22210 Customer Refunds 16.54 D
233875 CK 08/29/2012 MAR198 MARYLAND INDUSTRIAL TRUCKS,IN 303,206.76
090016 VO 22207 Contracts Payable 303,206.76 D
233876 CK 08/29/2012 MAX006 LLC-MAXIMZES 59.75
089839 VO 22210 Customer Refunds 59.75 D
233877 CK 0812912012 MAX007 EQUITY GROUP-MAXIMUM 29.49
089616 VO 22210 Customer Refunds 29.49 D
233878 CK 08/29/2012 IMEL017 MELCHOR-DCPo7I NICK 10.11
089617 VO 22210 Customer Refunds 10.11 D
233879 CK 08129/2012 MEY009 MEYER-MARK 41.76
089618 VO 22210 Customer Refunds 41.76 D
233880 CK 08/29/2012 M00009 MOORE-MICHAEL B 102.59
089998 VO 79100 Safety Equipment 102.59 D
233881 CK 08/29/2012 NAP007 NAPAAUTO PARTS/BOSS MOSS 238.99
089935 VO 71727 Garage Supplies/Small Tools 161.63 D
0300;3 VO 71720 Vehicle Pans/Supply 77.36 D
233882 CK 08/29/2012 ONL001 ONLINE RESOURCES CORPORATION 48.55
089924 VO 66250 Payment/Collection Fees 48.55 0
Dale: Wednesday,September 05,2012 .
East Valley Water District Page 10 of 15
nme. 11 13A Check Register-EVWD Check Register Ra,rt� APCHK.rpt
User KATHY Company. EVWD
Check Nbr Type Date Id Name ProiectlD Project Description Discount OngDocAmt DrCr
233883 CK 08/29/2012 ORT037 ORTIZ-ADRIANA 72,67
089699 VO 22210 Customer Refunds 72.67 D
233884 CK 08/2912012 PAC052 REALTY-PACIFIC 71,87
089619 VO 22210 Customer Refunds 71.87 D
233885 CK 08/29/2012 PR0001 PRUETTS PRECISION ALIGNMENT 1,386.69
089936 VO 71725 Vehicle Repairs/Maintenance 1,386.69 D
233886 CK 08/29/2012 RAN018 RANDOLPH-CHRIS 58.62
089611 VO 22210 Customer Refunds 58.62 D
233887 CK 08/29/2012 SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN 360.75
090009 VO 23170 Union Dues 360.75 D
233888 CK 08/29/2012 SAN015 SAN BDNO CO FIRE PROTECTION 2,321.00
089999 VO 77550 Regulatory Compliance 854.00 D
090000 VO 77550 Regulatory Compliance 443.00 D
090001 VO 77550 Regulatory Compliance 443.00 D
090002 VO 77550 Regulatory Compliance 581.00 D
233889 CK 08/29/2012 SAN038 SAN BERNARDINO COUNTY RECORDER 176.00
089925 VO 22218 Lien Release Fee Payable 176.00 D
233890 CK 08/29/2012 STA040 VEHICLE REGISTRATION COLLECT 28.01
090010 VO 23190 Miscellaneous Deductions 28.01 D
233891 CK 06/29/2012 STA041 STAR AUTO PARTS 8,61
09OD14 VO 71720 Vehicle Parts/Supply 8.61 D
233892 CK 08/29/2012 STA055 STATE DISBURSEMENT UNIT 1,744.62
090011 VO 23190 Miscellaneous Deductions 1,744.62 D
233893 CK 08/29/2012 STA083 STARLIGHT MGMT VI LP 70.14
089700 VO 22210 Customer Refunds 45.17 D
089701 VO 22210 Customer Refunds 24.97 D
233894 CK 08/2912012 TEA007 INC-TEAMAN,RAMIREZ&SMITH 8,000.00
089962 VO 73100 Audit/Accounting Fees 8,000.00 D
233895 CK 08/29/2012 TOP004 TOPETE-JOSE 70,94
089702 VO 22210 Customer Refunds 70.94 D
233896 CK 08/29/2012 WHI046 WHITT-AMY 7.40
Date: v ao6snF+,sep�e,,,ne,es,201? Page n M ss
East Palley Water District
nme: 11:13AM Check Register-EVWD Check Register Repon: APCHK.Tt
User: KATHY Company. EVWD
^heck Nhr Tv,,, vfe '_ Prn_ _,H_n - n. - .n... n.r_.
089703 VO 22210 Customer Refunds 740 D
233897 CK 0910512012 ADM002 ADMIRAL CONSULTING GROUP 138.75
090093 \/fl 71580 r..,,,P��te.cy Ufa...nnai�tr0,^.t•yC �a...,., v
233898 CK 09/05/2012 ADP002 ADP,INC 321.86
090094 VO 71200 Payroll Processing Service-ADP 321.86 D
233899 CK 09/05/2012 ADP004 ADP, INC 143.22
090036 VO 77300 Employee Programs 143.22 D
233900 CK 0910 5/2 01 2 AND034 ANDERSON-PAMELA 24.45
089768 VO 22210 Customer Refunds 24.45 D
233901 CK 09/05/2012 BAT011 BATEMAN--EILEEN 40.26
090113 VO 23132 Life Insurance-Phoenix Hm Life 40.26 D
233902 CK 09/05/2012 BAX002 MARY BAXTER 476.16
090071 AD 76500 Health/Dental/Life Insurance -73.84 C
090070 VO 76600 OPEB-Retiree Medical 550.00 D
233903 CK 09/05/2012 BOA001 BOARD OF WATER COMMISSIONERS 158.00
090065 VO 22310 Sewer Trunk Charges 158.00 D
233904 CK 09/05/2012 B00002 BOCANEGRA-JOSE 69.32
069829 VO 22210 Customer Refunds 69.32 D
233905 CK 09/0512012 BOL001 BOLL-MICHAEL 1,315.62
090067 AD 76500 Health/Dental/Life Insurance -33.06 C
090069 AD 76500 Health/Dental/Life Insurance -33.06 C
090073 AD 76500 Health/Dental/Life Insurance -33.06 C
090066 VO 76600 OPEB-Retiree Medical 471.60 D
090068 VO 76600 OPEB-Retiree Medical 471.60 D
- v0 76600 OPEB-Retiree Medical 4/1.6U U
233906 CK 09/05/2012 BR0001 BROWNING-JAMES 493.24
090075 AD 76500 Health/Dental/life Insurance -56.76 C
090074 VO 76600 OPEB-Retiree Medical 550.00 D
233907 CK 09/05/2012 CAS071 SERVICES, INC-CASA REALTY 73.49
009630 _ 2221.G Cstemer Refunds 7 3.40 D
233908 CK 09105/2012 CHU013 REALTY-CHUNGS 57.31
089974 VO 22210 Customer Refunds 57.31 D
Date-. Wednesday,September 05,2012 East Valley Water District Page. 12 of 15
Time 11.13AM Check Register-EVWD Check Register Report APCHK.rpt
User KATHY Company. EV
Check Nbr Type Date Id Name ProiectlD Project Description Discount OngDocAmt DrCr
233909 CK 09/05/2012 COL047 COLONIAL LIFE,PREMIUM 245.60
090114 VO 23132 Life Insurance-Phoenix Hm Life 245.60 D
233910 CK 09/05/2012 CON002 CONSOLIDATED ELECTRICAL DIST 89,10
090023 VO 61010 Materials&Supplies-Maint. 89.10 D
233911 CK 09/05/2012 DEM007 DEMELLO-JOHN 76.49
089769 VO 22210 Customer Refunds 76.49 D
233912 CK 09/05/2012 DIA039 DIAZ-ROSAURA 68.92
089770 VO 22210 Customer Refunds 68.92 D
233913 CK 09/05/2012 EVA013 EVANS-TRISTA 14,78
089771 VO 22210 Customer Refunds 14.78 D
233914 CK 09/05/2012 FAR002 FARRINGTON-STEVEN 550.00
090076 VO 76600 OPEB-Retiree Medical 550.00 D
233915 CK 0910512012 FER009 FERGUSON ENTERPRISES INC 1350 1,630.41
090024 VO 14310 Inventory-Constr.Materials 1,072.44 D
090054 VO 14310 Inventory-Constr.Materials 433.81 D
090054 VO 61000 Materials&Supplies-Oper. 124.16 D
233916 CK 09/05/2012 FOX001 FOX-JANA 364.65
090078 AD 76500 Health/Dental/Life Insurance -35.35 C
090077 VO 76600 OPEB-Retiree Medical 400.00 D
233917 CK 09/05/2012 GRA003 GRANT-GORDON 550.00
090079 VO 76600 OPEB-Retiree Medical 550.00 D
233918 CK 09/05/2012 HAR103 THE WATER CONNECTION 143.00
09DO96 VO 71500 Office Supplies 143.00 D
233919 CK 09/05/2012 HDS001 HD SUPPLY WATERWORKS, LTD 5,604.25
090025 VO 61000 Materials&Supplies-Oper. 1,568.85 D
090092 VO 61000 Materials&Supplies-Oper. 4,035.40 D
233920 CK 09/05/2012 HER153 HERNANDEZ-MARY 25.80
089772 VO 22210 Customer Refunds 25.80 D
233921 CK 09/05/2012 HOL031 HOLBERT-CHRISTINA 28.70
089773 VO 22210 Customer Refunds 28.70 D
Gale Arao,aay,September C5,2C12 Page: 1.30115
Time: 11:13AM East Valley Water District Report: APCHK.rpt
Check Register•EVWD Check Register
User: KATHY Company. EVWD
^nec. N1.• r,,..e n.,.., a n-_:,.,..0-. _ _Namc
233922 CK 09/n5/2012 HI IT003 HI ITARARAT-MARINr:AN ~y1 O3 d0
980834 VO ?':0 }_mer P _pdc ^.n3 40 n
090026V VO 6&il00 Small Tools •�^ VV -5.18 259.20 D
233924 CK 09/0512012 JRF001 J.R.FREEMAN CO.,INC 791.59
090058 VO 71500 Office Supplies 243.00 D
090059 VO 71500 Office Supplies 107.99 D
090110 VO 71500 Office Supplies 12.90 D
090110 VO 71570 Computer Supplies 107.98 D
090111 VO 71570 Computer Supplies 226.95 D
090112 VO 71500 Office Supplies 92.77 D
233925 CK 09105/2012 LDK001 GROUP LLC-LDKA 53.18
089775 VO 22210 Customer Refunds 53.18 D
233926 CK 09/05/2012 LEGO06 COLLIER DBA-KEITH 927.40
090060 VO 62000 Maintenance 264.00 D
090061 VO 62000 Maintenance 663.40 D
233927 CK 09/0512012 LE0021 LEON-ANGELA 35.00
089960 VO 22210 Customer Refunds 35.00 D
233928 ZC 09/05/2012 LEW023 LEWIS-MISTERE 0.00
090017 AD 22210 Customer Refunds -81.70 C
089608 VO 22210 Customer Refunds 81.70 D
233929 CK 009/05/2012 MAN003 nAANTEK 5229.20
090027 VO 71727 Garage Supplies/Small Tools 529.20 D
233930 CK 09/05/2012 MET002 METROPOLITAN LIFE INS CO 338.79
090080 VO 23130 Life Insurance-Met Life 326.88 D
GS0080 VO 76500 Health/Dental/Lite Insurance 11.91 D
233931 CK 09/05/2012 MIL001 MILOBEDZKI-JACEK 800.00
090053 VO 74100 Computer Consultants 800.00 D
233932 CK 09/05/2012 MIL061 MILLER SPATIAL SERVICES,LLC 3,600.00
090115 VO 51700 Temporary Labor 3,600.00 D
233933 CK 09105/2012 NUN012 NUNO-AL 24.19
089840 VO 22210 Customer Refunds 24.19 D
Data Wednesday.September 95,2012 East Valley Water District Page'. 14 a 15
❑me: 1113AM Check Register-EVWD Check Register Report APCHK.rpt
User: KATHY Company: EVWD
Check Nbr Type Date Id Name ProiectlD Project Description Discount OngDocAmt DrCr
233934 CK 09/05/2012 OFF007 OFFICETEAM 2,632.68
090019 VO 51700 Temporary Labor 655.08 D
090020 VO 51700 Temporary Labor 659.20 D
090089 VO 51700 Temporary Labor 659.20 D
090090 VO 51700 Temporary Labor 659.20 D
233935 CK 09105/2012 ORC001 PROPERTY MGMT-ORCA 35.12
089844 VO 22210 Customer Refunds 35.12 D
233936 CK 09/05/2012 PAL035 PALOMARES-FRANK 3,780.00
090064 VO 51700 Temporary Labor 3,780.00 D
233937 CK 09/05/2012 REA002 REARDON-MICHAEL 293,77
090082 AD 76500 Health/Dental/Life Insurance -3148 C
090081 VO 76600 OPEB-Retiree Medical 327.25 D
233938 CK 09/05/2012 RIC036 RICO-SYLVIA 3,42
089841 VO 22210 Customer Refunds 3.42 D
233939 CK 09/05/2012 R00001 ROQUET PAVING 2,485.48
090018 VO 62000 Maintenance 2,485.48 D
233940 CK 09105/2012 SAN004 SAN BERNARDINO-CITY OF 643,929.84
089731 VO 64000 Contracted Treatment-City 643,929.84 D
233941 CK 09/05/2012 SAN013 SANTINI-STEVE 400.00
090083 VO 76600 OPEB-Retiree Medical 400.00 D
233942 CK 09/05/2012 SAN200 S.B.M.W.D. 17,056.36
090021 VO 49750 Sewer Treatment 17,056.36 D
233943 CK 09/05/2012 SKY004 EQUITIES-SKYLINE VISTA 24.01
089842 VO 22210 Customer Refunds 24.01 D
233944 CK 09/05/2012 S00024 SOUTHERN CALIF OCCUPATIONAL 150.00
090116 VO 71540 Medical Fees 100.00 D
090117 VO 71540 Medical Fees 50.00 D
233945 CK 09/05/2012 STA013 STAFFORD-FRED 476.16
090085 AD 76500 Health/Dental/Life Insurance -73.84 C
090084 VO 76600 OPEB-Retiree Medical 550.00 D
233946 CK 09/05/2012 ST0003 STURDIVAN-GARY 476.16
090087 AD 76500 Health/Dental/Life Insurance -73.84 C
Date wednesdzy,sepieinoe�os,2i li East Valley Water District re9:.. 'Ee!15
Tme: 11:13AM Check Register-EVWD Check Register Rep°n. APCHK.Tt
User HATHY .,Ompeny: EVWD
Cneck.Nbr Type Dale IQ Name Pru u,dD Pro 9ct Description Discount yr1VDUV1nd D,Ct
233947 CK U9/05/2012 SWA002 SWAINS ELECTRIC MOTOR SERVICE i,669.45
0y00e' VO 5zuuu Maintenance 1,669.45 D
233948 CK 09105/2012 VER004 VERIZON CALIFORNIA 329.71
090022 VO 71015 Telephone 30.85 D
090088 VO 71010 Utilities 91.99 D
090088 VO 71015 Telephone 206.87 D
233949 CK 09/05/2012 WES043 CORP-WESTCRAFT RESIDENTAL 88.53
089843 VO 22210 Customer Refunds 88.53 D
233950 CK 09/05/2012 WIR004 WIRZ&COMPANY PRINTING,INC 111.89
090063 VO 71575 Forms, Bills&Checks 111.89 D
233951 CK 09/05/2012 WJA001 ESTATE FUND-WJA SOURCE REAL 229.67
089776 VO 22210 Customer Refunds 189.17 D
089777 VO 22210 Customer Refunds 40.50 D
Total 2,011,542.81
BOARD AGENDA STAFF REPORT
Meeting Date: September 12,2012
East Valley
Water District Public Hearing: ❑
Discussion Item:
Consent Item ❑
Closed Session ❑
August 31, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJEC"I': 2012 COMMITTEE AND REPRESENTATIVE ASSIGNMENTS
BACKGROUND/ANALYSIS:
The District's Governing Board utilizes the committee process to improve the efficient
management of items that may be considered by the Board of Directors. This process provides
committee members and staff the opportunity to conduct additional analysis and/or address items
prior to Board consideration.
The District currently has two standing committees, one ad-hoc committee and eight local
representative: assignments.
The Chairman of the Board is considering changes to the District's committee structure and
assignments and has requested that this item be placed on the agenda.
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department.
FISCAL, IMPACT:
There is no fiscal impact associated with this agenda item.
Respect Fully submitted: Recommended by:
John Mi !,:I, us firfe Hendricksen,
General Manager/CEO Administrative Manager
ArrACHMENTS:
2012 Committee & Representative Assignments
Page d
SR#0147
East Valley
topWater District
2012 EAST VALLEY WATER DISTRICT
COMMITTEE & REPRESENTATIVE ASSIGNMENTS
STANDING COMMITTEES
Engineering& Facilities Committee Legislative & Public Affairs Committee;
Mat- Levesque, Chair James Morales, Chair
J<mas Morales, Member Matt Levesque, Member
AD-HOC COMMITTEE
Board Member Policy Committee
Kip Sturgeon, Chair
Goo-ge "Skip" Wilson, Member
REPRESENTATIVE ASSIGNMENTS
U 2per Santa Ana Exchange Plan
CEG/GM to assign CEO/GM to assign
Ciiy Creek Water Company SBVMWD
George "Skip" Wilson George "Skip" Wilson
Kip Sturgeon
North Fork Water Company JPA
James Morales CEO/GM
City LjH hg land City of San Bernardino
AS required James Morales/as required
Keoi,cd'.10ne 2012
BOARD AGENDA STAFF REPORT
East Valley Meeting Date: September 12,2012
Water District Public Hearing:
Discussion Item:
Consent Item ❑
Closed Session ❑
September 5,2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: CHANGE IN PROJECT LIST-2010 BOND PROCEEDS
RECOMMENDATION:
Adopt East Vadley Water District Resolution 2012.15, and East Valley Water District Financing
Authority Resolution 2012.01 approving revisions to the list of projects available for funding
with 2010 Revenue Bond proceeds.
BACK GROUND/ANALYSIS:
The 2010 Refunding Revenue Bond issue included $16 million in new money for District
projects - $15 million for water projects and $1 million for sewer projects. The majority of the
sewer funds were used for the Conejo sewer main replacement project, the balance will be used
on sewer main projects budgeted for this year.
A significant portion of the water funds, approximately $12.3 million, remained unspent: as of
June 30, 21012 and are held in accounts with the Trustee. There are two reasons for the large
balance in unspent water bond proceeds:
1) Larger projects, such as the tank at Plant 143 and the 61h Street 30" pipeline, required
s:gnifieant time for design and bidding, or coordination with the City, and
2) Not all of the bond proceeds allocated for the expansion of Plant 134 are needed fur that
project, and approximately leaving approximately $1.5 million to be repurposed.
DISCUSSION
East Valley Water District's 2012-13 budget adopted on June 27`s, 2012, included the use of
$1.5 million in repurposed proceeds from the District's 2010 Revenue ]Bonds to commence
studies, planning, design, and other tasks which would move the Headquarters project forward as
Page I 1
SR#0146
AGENDA DATE: MARCH 14, 2012
SUBJECT: CHANGE IN PROJECT LIST-2010 BOND PROCEEDS
required by the timeline established in the Board's strategic initiatives. Consultation with the
District's Bond Council, Stradling, Yocca, Carslon & Rauth, confirmed that substitution of
projects on the project list was permissible, but that the District and Financing Authority Boards
would have to formally approve new projects by adoption of Resolutions. The required
Resolutions are attached for your consideration.
Staff recommends adoption of attached Resolution 2012.15 by the East Valley Water District
governing board, and Resolution 2012.01 by the East Valley Water District Financing Authority
governing board.
REVIEW BY OTHERS:
Legal Council
FISCAL IMPACT:
There is no fiscal impact associated with this item. Use of$1.5 million in bond proceeds for
Headquarters start-up costs was included in the 2012-13 Capital Budget.
Respectfully submitted Recommended by:
John g4a Ll ITRan Tompk s
General Manager, CEO CFO
ATTACHMENTS:
Resolution 2012.15
Resolution 2012.01 (East Valley Water District Financing Authority)
Page 12
SR#0146
REVISED PROJECT DESCRIPTION
by and between
EAST VALLEY WATER DISTRICT
and
EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
Dated as of September 12, 2012
Relating to
$33,545,000
EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
REFUNDING REVENUE BONDS
SERIES 2010
DOCSOC/ 9691300/022497-0011
REVISED PROJECT DESCRIPTION
THIS REVISED PROJECT DESCRIPTION (this "Supplement") is dated as of September
12, 2012 and is effective as of the date of recordation hereof, by and between the EAST VALLEY
WATER DISTRICT, a county water district duly organized and existing under and by virtue of
the laws of the State of California (the "District"), and the EAST VALLEY WATER DISTRICT
FINANCING AUTHORITY, a public body duly organized and existing under the Joint Exercise
of Powers Agreement, dated as of August 20, 2010, by and between the District and California
Municipal Finance Authority, and under the Constitution and laws of the State of California
(the "Authority').
RECITALS:
A. WHEREAS, the District and Authority have entered into an Installment
Purchase Agreement, dated as of October 1, 2010 (the "Agreement"), relating to the $33,545,000
East Valley Water District Financing Authority, Refunding Revenue Bonds, Series 2010 (the
`Bonds"), which Bonds were issued for the purpose of refinancing certain facilities within its
Water System and Wastewater System (as defined and described in the Agreement) (the "Prior
Project") and of financing the acquisition and construction of certain improvements,
betterments, renovations and expansions of facilities within its Water System and Wastewater
System as described in the Agreement (the "2010 Project' and together with the Prior Project,
the "Project");
B. WHEREAS, a full listing and description of the components of the Project is
found in Exhibits B-1 and B-2 to the Agreement, and Section 3.5 of the Agreement provides that
"[t]he District may substitute other improvements for those listed as components of the Prior
Project and the 2010 Project in Exhibits B-1 and B-2,respectively, hereto, but only if the District
first files with the Authority and the Trustee a statement of the District: (a) identifying the
improvements to be substituted and the improvements to District facilities they replace in the
Prior Project or the 2010 Project, as applicable; and (b) stating that the estimated costs of
construction, acquisition and installation of the substituted improvements are not less than
such costs for the improvements previously planned";
C. WHEREAS, the costs for constructing the 2010 Project have been less than
originally calculated and anticipated by the District and Authority, and the District and
Authority now desire to substitute into the list of components of the 2010 Project a portion of
new District administration and operations buildings that are attributable to and will inure to
the benefit of the Water System (the "New Component');
D. WHEREAS, this Supplement is subject to and contingent upon the satisfaction
of the condition precedent to this supplement contained in Section 1 below; and
NOW,THEREFORE, the parties hereto hereby agree as follows:
1
DOCSOC/1569130x3/022497-001 1
1. Conditions Precedent. As a condition precedent to the effectiveness of this
Supplement, the District shall have issued and sent to the Trustee, Union Bank, N.A., a Notice of
Change tc the Project substantially in the form attached hereto as Exhibit A.
2. Notice to Authority. The District and Authority agree that by execution of this
Agreement, interalia, the Authority has received all necessary notices from the District, pursuant
to Section 3.5 of the Agreement or otherwise,sufficient to effect a change to the Project pursuant
to the Agreement, The Authority acknowledges that the estimated costs of construction,
acquisitioi and installation of the 2010 Project with the administration and operations buildings
are not less than such costs for the improvements previously planned.
3. Change to the Project. The 2010 Project now includes a portion of the
administration and operations buildings, and the list of 2010 Project components attached
hereto ais Exhibit B now supersedes the list attached to the Agreement as Exhibit B-2.
4 Counterparts. This Supplement may be executed in any number of counterparts,
each of which shall be deemed to be an original and all of which, when taken together, shall
constitute one agreement. The signature and acknowledgment pages from each counterpart
may be removed and attached to a single document in order to create one original instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.)
2
DOCSOC/P 50130010224 97-00 1 1
IN WITNESS WHEREOF,this Revised Project Description has been executed by each
party's respective duly authorized officers, as of the date first above written.
EAST VALLEY WATER DISTRICT
By:
Its: President of the Board
ATTEST:
Secretary of the Board
EAST VALLEY WATER DISTRICT FINANCING
AUTHORITY
By:
Its: President of the Board
ATTEST:
Secretary of the Board
S-1
DOCSOC/1569130v3/022497-0011
EXHIBIT A
NOTICE TO UNION BANK, N.A. REGARDING CHANGE TO THE PROJECT
I 1-.is notice is provided to you pursuant to Section 3.5 of the Installment Purchase
Agreement, dated as of October 1, 2010 (the "Agreement"),by and between the East Valley
Water District (the"District") and the East Valley Water District Financing,Authority (the-_
"Authority"),relating to the $33,545,000 East Valley Water District Financing Authority,
Refunding Revenue Bonds, Series 2010 (the"Bonds"). All capitalized terms used herein and not
defined herein shall have the meanings ascribed thereto in the Agreement.
Pursuant to the Agreement, the "Project"is composed of the "Prior Project" and the "2010
Project', tie component for which are respectively listed in Exhibits B-1 and B-2 to the
Agreement. Because the costs for constructing the 2010 Project have been less than originally
calculated and t.nticipated by the District, pursuant to a certain Revised Project Description,
datecl as o September 12, 2012, the District has proposed to substitute into the list of 2010
Projects, a portion of new District administration and operations buildings ghat are attributable
to and will inure to the benefit of the Water System (the"New Component").
Section 3.5 of the Agreement provides that"the District may substitute other
improvements for those listed as components of the Prior Project and the 2010 Project in
Exhibits B-1 and 13-2,respectively,hereto,but only if the District first files wiith the Author%ty
and the Trustee a statement of the District: (a) identifying the improvements to be substituted
and the improvements to District facilities they replace in the Prior Project or the 2010 Project,
as applicable; and (b) stating that the estimated costs of construction,acquisition and
installation of the substituted improvements are not less than such costs for the improvements
previously planned."
I-he District hereby gives you, the Trustee, notice of a change to the Project. Specifically,
the comilcre list of components of the 2010 Project shall be as attached hereto as Attachment
No. 1, which list shall supersede the list attached to the Agreement as Exhibit B-2. The estimated
costs of co istruction, acquisition and installation of the 2010 Project, with the New Component,
are not less than such costs for the improvements previously planned.
Dated September 12, 2012 EAST VALLEY WATER DISTRICT
By:
Its: President of the Board
A-1
DOCSOC/1560]30v3/022497-001 1
ATTACHMENT NO. I to NOTICE TO UNION BANK, N.A. REGARDING CHANGE TO
THE PROJECT
2010 PROJECT
Component
Water System Components
General
Plant 134 Upgrade/Expansion
Plant 143 Blending and Air Reduction Tank
Plant 150 Design
Plant 150 Construction—Local Share
Sixth Street Pipeline—Plant 151 to Plant 40
Sixth Street Pipeline—Plant 150 to Plant 12
Vinc/Union/Live Oak Main Replacements
Bruce Street Main Replacement
District Administration & Operations Buildings
Plant 40 Boosters
Other Capital Improvements to the Water
System identified in the Capital Improvement
Plan of the District (Bond Counsel Opinion
Required)
Wastewater System Components
Replacement of approximately 2,630 linear feet of
a 6 inch and 8 inch diameter vitrified clay pipe
sewer main
Attachment No. I
DOCSOC/1569130x3/022497-0011
EXHIBIT B
2010 PROJECT
Pursuant to the Installment Purchase Agreement Supplement No. l dated as of
September 12 2012, the 2010 Project comprises the following described improvements to the
Water Svitern and wastewater System.
Component
hti.ater System Components
General
Plant 1.34 Upgrade/Expansion
Plant '43 Blending and Air Reduction Tank
Plant 150 Design
Plant 150 Construction—Local Share
Sixth Street Pipeline—Plant 151 to Plant 40
5i}:th Street Pipeline—Plant 150 to Plant 12
Vine/Urion/Live Oak Main Replacements
Bnice Street Main Replacement
District Administration &Operations Buildings
PL.nt 40 Boosters
Other Capital Improvements to the Water
System identified in the Capital Improvement
Pian of the District (Bond Counsel Opinion
Required)
Wastewater System Components
Replacement of approximately 2,630 linear feet of
a 6 inch and 8 inch diameter vitrified clay pipe
,ewer main
B-1
DOCSOG 150130v.3/022497-0011
RESOLUTION NO. 2012.15
RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST
VALLEY WATER DISTRICT APPROVING THE EXECUTION
OF A REVISED PROJECT DESCRIPTION FOR THE PURPOSE
OF CHANGING THE 2010 PROJECT TO INCLUDE A
PORTION OF NEW ADMINISTRATION AND OPERATIONS
BUILDINGS AND APPROVING DELIVERY OF A NOTICE TO
THE TRUSTEE IN CONNECTION THEREWITH AND
CERTAIN OTHER MATTERS (SERIES 2010 BONDS)
WHEREAS, the East Valley Water District (the "District"), a county water district duly
organized and existing under and by virtue of the laws of the State of California (the "State"), is
a mcnber of the East Valley Water District Financing Authority (the "Authority"), a public
entity c:uly organized and existing under a joint exercise of powers agreement and under the
Constitution and laws of the State; and
'vVHEREAS, the District and the Authority have entered into an Installment Purchase
Agreement, dated as of October 1, 2010 (the "Agreement'), relating to the $33,545,000 East
Valley Water District Financing Authority, Refunding Revenue Bonds, Series 2010 (the
"Bonds"), which Bonds were issued for the purpose of refinancing certain facilities within its
Water System and Wastewater System (the"Prior Project") and of financing the acquisition and
constru tion of certain improvements, betterments, renovations and expansions of facilities
within its Water System and Wastewater System as described in the Agreement (the_ "2010
Projer_t" and together with the Prior Project,the"Project");
`JPHEREAS, a full listing and description of the components of the Project can be found
in Exhibits 13-1 and B-2 to the Agreement, and Section 3.5 of the Agreement provides that "ft]he
District may substitute other improvements for those listed as components of the Prior Project
and the 2010. Project in Exhibits B-1 and B-2, respectively, hereto, but only if the District first
files with the Authority and the Trustee a statement of the District: (a) identifying the
improvements to be substituted and the improvements to District facilities they replace in the
Prior Project or the 2010 Project, as applicable; and (b) stating that the estimated costs of
construction, acquisition and installation of the substituted improvements are not less than
such costs for the improvements previously planned";and
).VHEREAS, the costs for constructing the 2010 Project have been less than originally
calculatecl and anticipated by the District and Authority, and the District now desires to
substitute into the list of components of the 2010 Project a portion of new District
administration and operations buildings that are attributable to and will inure to the benefit of
the Water System(the "New Component"); and
INHE_tEAS, in order to effect the change to the 2010 Project, the ]District must comply
with the provisions of Section 3.5 of the Agreement, as stated above,including the provision of a
notice to 1Jnion Bank, N.A. (the"Trustee") and the Authority; and
WHEREAS, the Board of Directors of the District (the "Board") has determined that it is
in the blest interest of the District to adopt a Revised Project Description, by and between the
DOCS00 15704320/022497-001 I
District and the Authority (the "Supplement"), substantially in the form attached hereto with
such changes as the President or Vice President of the Board or the General Manager of the
District shall approve, and to approve certain other documents to provide for the financing and
refinancing of the Project;and
VOW, THEREFORE, THE DISTRICT'S BOARD OF DIRECTORS DOES HEREBY
R ES(--)I_JE_, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Findings. The District's Board hereby specifically finds and declares that
each of the statements,findings and determinations of the District set forth in the above recitals
and in the preambles of the documents approved herein are true and correct and that the change
to the 2110 Project will result in significant public benefits for the residents of the District.
SF:CT[ON 2. Authorization of Supplement and Change to 2010 Project Description.
The for;n of the Supplement presented to this meeting and on file with the Secretary of the
Board, are hereby approved. Each of the President or Vice President of the Board, or the General
Manager of the District or the designee thereof and any other proper officers of the District,
acting singly, be and each of them (collectively, the "Authorized Officers") hereby is authorized
and directed, for an in behalf of the District, to do any and all things and to execute and deliver
any and all documents and certificates which such officers may deem necessary or advisable in
order to effect the change to the description of 2010 Project contemplated in this Resolution,
including the execution and delivery of the Supplement and the notice to the Trustee attached
thereto. 7 he Board hereby finds and determines that, as of the effectiveness of the Supplement,
the description of the 2010 Project shall be as stated in Exhibit B to the Supplement.
SECT[ON 3. Effect. This Resolution shall take effect immediately.
5FCT10N 4. Recitals. Each of the foregoing recitals are true and correct.
PASSED AND ADOPTED THIS 12th DAY OF SEPTEMBER, 2012
President of the Board of Directors of East Valley
Water District
(SEAL)
ATTEST.
Secretary of the Board of Directors of
of Fast`Talley Water District
2
DOCSOC/1 570432x3/022497-0011
STAKE[ OF CALIFORNIA )
) ss.
COU\7Y OF SAN BERNARDINO )
1, _ , Secretary of the Board of Directors of East Valley Water
District. DO HEREBY CERTIFY that the foregoing resolution was duly adopted by the Board of
Directors of said District at a regular meeting of said Board of Directors held on the _ day of
2012, and that it was so adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Secretary of the Board of Directors East Valley
Water District
(SEAL)
3
DOCS00 1570432%,3/022497-0011
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN BERNARDINO )
i,_ _ , Secretary of the Board of Directors of the East Valley
Water District, do hereby certify that the above and foregoing is a full, true and correct copy of
Resolution No. of said Board, and that the same has not been amended or repealed.
DATED: , 2012
Secretary of the Board of Directors of East Valley
Water District
(SEAL)
4
DOCSOC,1 X704320/022497-0011
BOARD AGENDA STAFF REPORT
Meeting Date: September 12,2012
Eaater District
East Valley
W Public Hearing: O
Discussion Item:
Consent Item
Closed Session F-1
September 5,2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: PLANT 134 BRIDGE DESIGN
RECOMMENDATION:
Staff recommends that the Board of Directors award the contract lbr design of a bridge to access
Plant 134 to 1U RS Corporation.
BACK,GROUhp/ANALYSIS:
The Plant 134 Bridge is located north of Highland Ave. and East of City Creek in the City of San
Bernardino. The bridge provides ingress and egress to the Plant 134 Treatment Facility, located
across Cook Creek. Cook Creek starts at the Cook Creek Basin and flows south, flowing away
from 1he mountains, then turns west, running parallel to Highland Avenue ending at City Creek.
Cook Creek doesn't have a constant flow in it, but during rain events Cook Creek will take
runoff'w ater from the basin and convey it to City Creek.
During the December 2010 storm event, mud, debris and boulders were washed down from the
rain soaked hills into the Creek. Large debris continued to wash down the creek, eventually
collecting between the spans supporting the bridge. As a result, the span between each box
culvert becamte dammed up causing the debris to pile up and ultimately over topping the bridge,
blocking; access to and from the plant. As the amassing mud flow continued to accumulate, it
started to spill', across Highland Avenue.
In early 2011, the District obtained the services of CDM Smith to do an analysis and prepare a
report to mitigate future damage to both the bridge and surrounding area. The District also
applied for and received FEMA funding to replace and repair the existing bridge. FEMA granted
the District $648,468, based on the CDM report, and gave the District a deadline of August 2012
to complete construction. However, due to the current upgrade and expansion of the Plant 134
Treatment Facility, the District was not able to begin the bridge replacement project and made a
Page I 1 SR#0144
AGENDA DATE: SEPTEMBER 12, 2012
SUBJECT: PLANT 134 BRIDGE DESIGN
request to FEMA for a project extension. FEMA granted the extension, moving the project
completion date 12 months out to August 2013.
In early July 2012 the District sent out Request for Proposals (RFP) to 5 local Engineering
Consulting firms that provide these design and construction management services. The District
received two proposals in response. The two proposals were received from URS and Parsons
Brinkerhoff. After review and evaluation of the proposals, District staff selected the URS
Corporation as the most responsive and qualified bidder to design and provide construction
support.
REVIEW BY OTHERS:
The Engineering Department has reviewed this item as well as the District's consultant Ashok Dhingra.
FISCAL IMPACT:
There is no fiscal impact to the District as this is a FEMA funded project. The total contract
amount is $89,500, which includes design and geotechnical work, bid services and support
during construction.
Respectfully submitted Recomm ded by:
John Mu& chi
General Manager/CEO Engineering Manager
Page 12
SR#0144
BOARD AGENDA STAFF REPORT
Meeting Date: September 12,201'2
East Valley
Water District Public Hearing: ❑
Discussion Item: Ga,
Consent Item ❑
Closed Session ❑
Septemer 7, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: LEGISLATIVE PLATFORM & GRANT STRATEGY
RECOMMENDATION:
Staff recommends approval of the following items:
I. Review and Approve 2012/2013 Legislative Agenda
2. Review and Approve 2012/2013 Grant Strategy
3. Authorize General Manager/CEO to participate in legislative advocacy on behalf
of the Board of Directors, so long as it is consistent with the Strategic Initiatives
and Legislative Platform.
4. Authorize General Manager,'CEO to apply for grant programs that are consistent
with the adopted Strategic Initiatives and Grant Strategy.
BACI{GROUND/ANALYSIS:
The Board adopted a Strategic Plan that included an initiative to become engaged on a regional
basis and to develop an Annual Legislative Platform.
Over th. past several months the Legislative/Public Outreach Committee has been working with
staff and grant management firm and legislative advocates to develop a focused Legislative
Agenda and Grant Strategy to support the District's effort to be a proactive leader in the water
community.
The Legislative Agenda has been designed to summarize the Board of Directors positions
regarding legislative and regulatory issues of concern while also outlining internal roles and
respons'bilities throughout this process. Maintaining a legislative platform allows for the timely
Page I I
SR#0151
response to issues identified as important to the District including, the foundational principal that
local control is beneficial to the rate payers and district operations as a whole.
The Grant Strategy has been designed to outline priority projects and foreseeable grant
opportunities through 2014. The development of a long term grant strategy addresses various
funding cycles, schedules and requirements for key funding sources. While there are many grant
and loan opportunities available to the District, the Strategic Plan and Capital Improvement
Program will serve as the basis to ensure that staff efforts are in line with the District's mission.
Staff is also seeking approval to authorize the General Manager/CEO to respond to pending
legislative requests and apply for grant programs that are consistent with the approved Strategic
Plan. In most cases these items require a rapid response and obtaining Board approval may limit
the Districts ability to be responsive within the required time frame. Items that have an impact
on the adopted budget will be taken to the Board for approval prior to any financial commitments
If approved, these documents will provide staff and partner entities clear adopted positions of
East Valley Water District as it relates to the current legislative session and grant programs. This
will enable the District to respond in a timely manner and increase the possibility of successfully
influencing policy and receiving grant approvals.
REVIEW BY OTHERS:
This document was presented and recommended for approval by the Legislative/Public Outreach
Committee.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Respectfully submitted:
06 Mur
General Manager/CEO
ATTACHMENTS:
2012/2013 Legislative Platform
2012/2013 Grant Strategy
Page 12
SR#0151
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Legislative Platform
Fiscal Year 2012/2013
O*EastValley Fiscal Year 2012/2013 Legislative Platform
Water District
Table of Contents
East Valley Water District Service Area Demographics...........................................3
ServiceArea & Population ..................................................................................................4
CustomerBase (Exhibit 1) ...................................................................................................4
Future Water & Sewer Service Potential........................................................................4
WaterResources.................................................................................................................... 5
RecycledWater...................................................................................................................... 5
ServiceMap (Exhibit 2) ....................................................................................................... 5
LegislativePlatform ............................................................................................................6
East Valley Water District Roles & Responsibilities (Exhibit 3) ............................... 6
Legislative & Regulatory Platform (Exhibit 4).............................................................. 7
For more information,please contact:
Matt LeVesque, President
James Morales,Jr., Vice President
George"Skip"Wilson, Director• Kip Sturgeon, Director• Benjamin C. Coleman, Director
Or
Mr.John Mura
General Manager/CEO
East Valley Water District
909-889-9501
Adopted by East Valley Water District Board of Directors on
t East Valley Fiscal Year 2012/".2013 Legislative Platform
Water District
East Valley Water District Service Area Demographics
East Valley Water District (EVWD) is a California Special District governed by a five member Board of
Directors elected to :four year terms by the District's constituents. East Valley Water District is a 100% rate
based organization that receives no tax related revenue and operates in accordance with Division 12 of the
California Water Code. The District was formed on January 18, 1954, through an election of local residents,
mostly citrus grove operators, to have water service provided by a public water agency.
East Valley Water District,known as the East San Bernardino County Water District until 1982, was originally
formed to provide domestic water service to the then unincorporated and agriculturally-based communities of
Highland and East Highland in southwestern San Bernardino County. Over the years, much of the District's
unincorporated service area has been annexed by the Cities of San Bernardino and Highland respectively,
however water service has remained a function of the District. Today, East Valley Water District's once
agriculturally dominated area has become urbanized,with few of the once prominent orange groves remaining.
The District is a retail water agency operating in accordance with Division 12 of the California Water Code. It
treats and distrbutes potable water to customers through 293 miles of water distribution mains and 20,670
service connections. Wastewater is collected through 19,370 sewer connections throughout the 219 mile system
:and sent to the �:ity of San Bernardino wastewater treatment facility where it is treated in accordance with a
feint Powers Agreement between the agencies.
Service Area and Ponulation
East Valley Water District is located approximately 65 miles east of Los Angeles. The entire service area is in
the County of San Bernardino, California, along the foothills of the San Bernardino National Forest, and
includes the t:ity of Highland, eastern portion of the City of San Bernardino, and pockets of unincorporated
areas.
The District's service area encompasses 27.7 square miles, with a current service population of approximately
63,000 residents San Bernardino County, including the EVWD service area, experienced many years of steady
population growth prior to 2008. Since that point the District, like most of California, has experienced a
noticeable recluction in population growth, but retains great growth potential. Of the area conducive to
urbanization within the 17,750 acre service area, it is estimated that 70% of this land has already been
developed, and roughly 5,200 acres is mountainous and unlikely to be developed. The District currently serves
water to an area encompassing approximately 6,550 acres; it is estimated that there are an additional 6,000
vacant and developable acres in the service area. Parcels being currently served by the District consist of 73%
single family res'dential properties, 10% significant commercial land use and the remaining 17% in other types
of land uses (1,xh ibit 1).
stValley Fiscal Year 2012/2013 Legislative Platform
Owvater District
Exhibit 1
East Valley Water District Customer Base*
METER TYPE NUMBER WATER 016 OF COMMFNTS
OF USAGE CUSTOMERS VS.
METERS USAGE
Residential 20,098 12,771 91.5%/60.5% Includes single-and multi-family homes.
Commercial 1,557 6,399 7.1%/30.4% Includes retail,services,restaurants,schools,
public buildings and fire service meters.
Landscape 309 1,923 11.4%/9.1% Includes parks,large commercial,community
and institutional landscape areas,and schools.
Agricultural 0 0 0%/0% Agricultural customers are diminishing and
expected to become a minimal water user
within the next five years.They are not
metered,but receive delivery of North Fork
water through a system of canals.
TOTAL 21,965 1 21,093 100%/1000/0
*2009 actuals based on 2010 RUWMP Figures
Future Water and Sewer Service Potential
According to the 2010 San Bernardino Regional Urban Water Management Plan (RUWMP), Fast Valley
Water District's service area has great growth potential despite a dramatic slowing in population since 2008.
With a portion of the EVWD service area located within a mountainous area unlikely to be developed and 7011/o
of land already developed, 6,000 acres of developable vacant land remain within the service area. One of the
most significant areas of potential development within the District's service area is known as Harmony Project,
a 1,900 acre planned development that will result in an estimated additional 10,800 residents in 2020, 21,600 in
2025 and 32,400 in 2030. Undeveloped parcels consist of 63% single-family residential parcels with one-third
acre or larger lot sizes, 17% smaller lot single-family residential, 7% commercial, 4% multi-family residential,
with the remaining 9%in other types of land uses.
� DEastvalley Fiscal Year 2012/2013 Legislative Platform
Water District
Water Resources
East Valley Water District utilizes a mix of groundwater, local surface water, and minimal amounts of
imported water. Since 2005,groundwater has made up 85-89%of EVWD's annual water supply,surface water
from the Santa Ana River has made up between 9-15 %, and imported water, purchased from San Bernardino
Valley Municipal District,has been no more than 3%in any year(2010 RUWMP).
Recycled Water
EVWD provides sewage collection service to its customers. Wastewater treatment is provided by a regional
wastewater treatment plant, located downstream and outside of the District's sphere of influence. A Joint
Powers Agreement OPA) formed in 1957 between East Valley Water District and the neighboring City of San
Bernardino authorizes the City to treat all sewage generated within the EVWD service area.As a result,EVWD
is not responsible for the disposal of treated wastewater and cannot implement a Water Reclamation Plan
(2010 RUWMP).
E=xhibit 2
East Valley Water District Service Area
rEastvalley Fiscal Year 2012/2013 Legislative Platform
A �/Water District
Legislative Platform
The East Valley Water District 2012/2013 Legislative Platform summarizes the Board of Directors positions
regarding legislative and regulatory issues of concern without limiting the consideration of additional
legislative issues should they arise. Staff will seek the Board's guidance on issues that are not contained within
the adopted Legislative Platform. Maintaining this document allows for the timely response to issues
identified as important and consistent with the District's Legislative Platform, including letters to key
stakeholders and delegates in Sacramento,Washington D.C., and other public officials (Exhibit 3).
Exhibit 3
East Valley Water District Roles&r Responsibilities
Role Responsibilities
Board of Directors ✓ Review and adopt annual Legislative Platform.
✓ Participate in meetings with legislators,staff and other public
officials,as needed.
✓ Testify on behalf of the District,as needed.
✓ Refrain from lobbying, advocating or taking a position contrary
to the Board's adopted position. Board Members may,as
allowed by law,take positions as an individual citizen so long
as the correspondence clearly identifies that it is the position of
the individual rather than the District.
Legislative/Community Affairs Committee ✓ Review,study,advise and recommend the annual Legislative
Platform.
✓ Provide recommendations for additional legislative action
outside of items included in the Legislative Platforms.
General Manager/Staff ✓ Monitor legislation and regulations that impact the District.
✓ Coordinate advocacy efforts with the Board of Directors and
Legislative/Community Affairs Committee to promote the
interests of EVWD to decision makers at all levels of
government.
✓ Participate in meetings with legislators,Board of Directors and
other public officials,as needed.
✓ Prepare and present testimonies on behalf of the District,as
needed.
✓ Update the Legislative Platform, as approved by the Board of
Directors.
✓ Work with Legislative Advocates and Consultants to maintain
Legislative Platform, as needed.
✓ The General Manager may draft and distribute correspondence
on behalf of EVWD and the Board of Directors,so long as it is
consistent with the Strategic Initiatives and Legislative
�40EastValley Fiscal Year 2012/2013 Legislative Platform
Water District
_- — Platform.
The Legislative Platfcnn reflects the Board of Directors Strategic Initiatives and is designed to serve as a guide
to for East Valley Water District's legislative advocacy efforts (Exhibit 4).
Exhibit 4
Legislative&x Regulatory Platform
✓ State legislation that would examine water use, not building size or acreage,when determining whether a
water supply assessment is needed for commercial or industrial projects.
✓ Federal authorizations and appropriations, State General Obligation Bond financing and State General
Fund support for water supply development,including new surface and groundwater storage,water
cluall�_and conservation-related programs.
✓ Federal and State legislation and regulations that work to reduce the cost of electricity for EVWD core
functions.
✓iFederal and State efforts to encourage Endangered Species Act implementing resource agencies to
ement:amore integrated and diversified approach to species recovery efforts.
✓ State legislation that seeks to limit or alter the authority and fiduciary role of the Board of Directors to
manage the water and wastewater collection systems,impose unfunded state mandated programs,or
I increase fees,property-related charges or taxes on EVWD customers.
✓ State legislation that would inappropriately assert the authority of the Legislature to alter or condition
existing authority to construct,operate and maintain State Water Project facilities in order to convey
--water across the Sacramento-San Joaquin Delta.
✓ State legislation that would hinder the exercise of existing EVWD authority in the area of public
contracts,procurement,financial administration,public records,and human resources.
✓ Federal and State legislation and regulations that hinder the ability of EVWD to protect and secure
critical hilt astructure from cyber or physical threats and damages.
✓ State legislation to assert State control over groundwater resources and management. _
✓ Federal and,State legislation to establish Public Health Goals and Maximum Contaminant Levels outside
of theprocedares set forth in the Federal and California Safe Drinking Water Acts. _
L_ ✓ The expansion of water conservation and water use efficiency program mandates that remove or reduce
v� �Eastvalley Fiscal Year 2012/2013 Legislative Platform
A Water District
Consider Supporting
the authority of the Board of Directors to design and implement at the local level.
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Grant Strategy
Fiscal Year 2012/2013
Fiscal Year 2012/2013 Grant Strategy
ovEastValley
ater District
Table of Contents
.......... .... . .
East Valley Water District Service Area Demographics...........................................3
ServiceArea & Population................................................................................................... 3
CustomerBase (Exhibit 1) ...................................................................................................4
Future Water & Sewer Service Potential........................................................................4
WaterResources.................................................................................................................... 5
RecycledWater...................................................................................................................... 5
Service Ma Exhibit 2 5
GrantProgram Background..............................................................................................6
Recommended Grant Strategy 6
Grant Opportunities (Exhibit 4) ......................................................................................13
GrantOpportunities Timeline......................................................................................... .........
Grant & Loan Opportunity Timeline/Due Dates (Exhibit 5) ...................................13
For more information,please contact:
Matt Levesque,President
James Morales,Jr.,Vice President
George"Skip"Wilson, Director• Kip Sturgeon, Director•Benjamin C. Coleman, Director
Or
Mr.John Mura
General Manager/CEO
East Valley Water District
909-889-9501
Adopted by East Valley Water District Board of Directors on
vEastValley Fiscal Year 2012/2013 Grant Strategy
ater Districc
Fast Valley Water District Service Area Demographics
East Valley Water District (EVWD) is a California Special District governed by a five member Board of
Directors elected to lour year terms by the Districts constituents. East. Valley Water District is a 100% rate
based organization that receives no tax related revenue and operates in accordance with Division 12 of the
California Water Code. The District was formed on January 18, 1954, through an election of local residents,
mostly citrus grave operators,to have water service provided by a public water agency.
East Valley Water District,known as the East San Bernardino County Water District until 1982,was originally
formed to provide domestic water service to the then unincorporated and agriculturally-based communities of
Highland and East Highland in southwestern San Bernardino County. Over the years, much of the District's
unincorporated service area has been annexed by the Cities of San Bernardino and Highland respectively,
however water service has remained a function of the District. Today, East Valley Water District's once
agriculturally dominated area has become urbanized,with few of the once prominent orange groves remaining.
The District is a retail water agency operating in accordance with Division 12 of the California Water Code. It
treats and distributes potable water to customers through 293 miles of water distribution mains and 20,670
service connections. Wastewater is collected through 19,370 sewer connections throughout the 21.9 mile system
and sent to the Citv of San Bernardino wastewater treatment facility where it is treated in accordance with a
joint Powers Agreement between the agencies.
Service Area and Pomulation
East Valley VVa.er District is located approximately 65 miles east of Los Angeles. The entire service area is in
the County of San Bernardino, California, along the foothills of the San Bernardino National Forest, and
includes the City of Highland, eastern portion of the City of San Bernardino, and pockets of unincorporated
areas.
The District's service area encompasses 27.7 square miles, with a current service population of approximately
63,000 residents. San Bernardino County, including the EVWD service area, experienced many years of steady
population growth prior to 2008. Since that point the District, like most of California, has e xperienced a
noticeable reduction in population growth, but retains great growth potential. Of the area conducive to
urbanization w.thin the 17,750 acre service area, it is estimated that: 70% of this land has already been
developed, and roughly 5,200 acres is mountainous and unlikely to be developed. The District currently serves
water to an an°a ercompassing approximately 6,550 acres; it is estimated that there are an additional 6,000
var_ant and developable acres in the service area. Parcels being currently served by the District consist of 73%
single-family residential properties, 10% significant commercial land use and the remaining 1711/o in other types
Of land uses (Exlti bit 1).
0WOEastValley Fiscal Year 2012/2013 Grant Strategy
Water District
Exhibit 1
East Valley Water District Customer Base*
METER TYPE NUMBER WAIT R 1�10 0 F COMMFN FS
oF USAGE CUSTOMERS VS.
METERS USAGE
Residential 20,098 12,771 91.5 0/o/60.50/o Includes single-and multi-family homes.
Commercial 1,557 6,399 7.1%/30A% Includes retail,services,restaurants, schools,
public buildings and fire service meters.
Landscape 309 1,923 1.4%/9.1% Includes parks,large commercial,community
and institutional landscape areas,and schools.
Agricultural 0 0 0%/0% Agricultural customers are diminishing and
expected to become a minimal water user
within the next five years.They are not
metered, but receive delivery of North Fork
water through a system of canals.
TOTAL 21,965 21,093 1000/0/1000/0
I
*2009 Actual based on 2010 RUWMP Figures
Future Water and Sewer Service Potential
According to the 2010 San Bernardino Regional Urban Water Management Plan (RUWMP), Fast Valley
Water District's service area has great growth potential despite a dramatic slowing in population since 2008.
With a portion of the EVWD service area located within a mountainous area unlikely to be developed and 7011/o
of land already developed, 6,000 acres of developable vacant land remain within the service area. One of the
most significant areas of potential development within the District's service area is known as Harmony, a 1,900
acre planned development that will result in an estimated additional 10,800 residents in 2020, 21,600 in 2025
and 32,400 in 2030. Undeveloped parcels consist of 63% single-family residential parcels with one-third acre or
larger lot sizes, 17% smaller lot single-family residential, 7% commercial, 4 9/6 multi-family residential, with the
remaining 9%in other types of land uses.
DEastV, Hey Fiscal Year 2012/2013 Grant Strategy
Water District
Water Resources
East Valley Water District utilizes a mix of groundwater, local surface water, and minimal amounts of
imported water. Since 2005,groundwater has made up 85-89% of EVWD's annual water supply, surface water
from the Santa Ana River has made up between 9-15 %, and imported water, purchased from San Bernardino
Valley Municipal District,has been no more than 3%in any year(2010 RUWMP).
Recycled Water
EVWD provides sewage collection service to its customers. Wastewater treatment is provided by a regional
wastewater treatment plant, located downstream and outside of the District's sphere of influence. A Joint
Powers Agrccm_nt (JPA) formed in 1957 between East Valley Water District and the neighboring City of San
Bernardino authorizes the City to treat all sewage generated within the F.VWD service area.As a result, EVWD
is not responsible for the disposal of treated wastewater and cannot implement: a Water Reclamation Plan
(2010 RUWMP).
Exhibit 2
East Valley Water District Service Area
:y' S
N x
O*Water Eastvalley Fiscal Year 2012/2013 Grant Strategy
District
Gant Program Background
East Valley Water District (EVWD) has been very successful at securing and completing grant funded projects.
Staff expects to build on experience and adopt a Grant Strategy that incorporates federal, state, and regional
funding opportunities. These opportunities may include competitive grants, Federal appropriations, formula-
based funding and per capita allocations to reduce rate payer expenses.
Looking forward, EVWD has also focused on the following key strategic initiatives:
✓ Provide a safe and reliable water supply;
• Create an environment conducive to more efficient and effective public service (build headquarters);
• Enhance District resource efforts (improve human and physical resources); and
✓ Develop a District brand and improve community involvement (local and regional opportunities).
Recommended Grant Strategy
East Valley Water District will continue to pursue federal and state funding to establish new programs or
enhance existing programs that promote water supply reliability and reduce cost pressures in the water and
wastewater collection systems for the benefit of EVWD rate payers.
After reviewing the demographics and resources of EVWD, in combination with understanding the District's
needs, several grant opportunities from federal, state and private grant-making agencies were identified
(Exhibit 4). It is important to keep in mind that many of these programs are annual, so developing a successful
grant program will be accomplished over a period of time.
For reference purposes, EVWD is identified as part of the Upper Santa Ana River Watershed IRWMP
(adopted November 2007). The District is also identified in the 2010 San Bernardino Valley Regional Urban
Water Management Plan (RUWMP).
General Manager/CEO Application Authority
In an effort to streamline the grant application process, the General Manager/CEO is authorized to submit
grant program applications on behalf of the Board of Directors, so long as the grant is consistent with the
adopted Strategic Initiatives and Legislative Platform and is allowable within the specific grant requirements.
The Board of Directors will retain the responsibility of authorizing grant applications as required by individual
grants and authorize the execution of contracts as outlined in the adopted Purchasing Policy. Should the
consideration of a grant opportunity not addressed within the Strategic Initiatives and Legislative Platform
arise,the Board of Directors will be required to authorize the application prior to submission.
Exhibit 4
Grant Opportunities
OwoEastValley Fiscal Year 2012/2013 Grant Strategy
Wire• District
1 Headcuarters October CaIEMA EOC Grant. To improve Property location is approved.
Building emergency management and Design estimated to be complete
preparedness capabilities by by December 2012.
supporting flexible,sustainable,secure, EOC—building could serve as an
EOC and capitalize on support.
strategically located and fully
Flooding in 2010 caused millions
interoperable EOCs. Max request: $1 of dollars of damage. Possibly
million for construction.Local have EV WD partner with other
match: 250/6, jurisdiction(s)to create regional
EOC.
Fall 2012 Strategic Growth Council SGC Multipurpose Community
� ( ) Roam for general public use.
Urban Greening Project Grant.To - Water conservation-partner
fund projects that preserve,enhance with school district and/or
increase or establish community green commercial customers to
areas such as urban forests,open construct a learning facility to
spaces,wetlands and community educate the community about
spaces (e.g.community gardens). Max water conservation including
usage ET systems;audits;
request: None.Local match:None. artificial turf;etc.
- San Manuel Band of Indians-
April Southern California Area Office 200 members;consider
(SCAO)BOR Water Conservation partnerships
Field Services Program.To fund water
- Irrigation and la funds for perimnedscaping-
ter of
management and conservation headquarters.
planning;implementation of water
efficiency measures;demonstrate
innovative conservation technologies;
and water education and training.
B&A to coordinate meeting between
SCAO(Deb Whitney)and EVWD.
2 Plant 1.50 TBD DPH Safe Drinking Water State Final design at state for approval.
Centraliz_d Revolving Fund. Provides low- Awaiting invitation to apply.
Treatrr en Facility (General interest loans to fund public water Developing support letters.
Deadline:
OEastValley*Water Fiscal Year 2012/2013 Grant Strategy
District
Key EVWD Project Estimated
Need Due Date Possible Grant Opportunities Notcs/Coninients
(if known)
(Del Rosa between July) system infrastructure projects. No
5`f'&t 6`h) funding limit. No local match.
3 Plant 134 Cook Various CalEMA Public Assistance Grant. Repair damage to bridge from
Creck Bridge Dependent upon Presidential Disaster prior rains.
Declarations. Funds approved,deadline for
completion extended to August
30, 2013.
4 GIS Implementation N/A Nothing identified at this time. Conversion of maps,ctc
5 Automatic Meter January Bureau of Reclamation (BOR) Using GIS technology,could use
Replacement- $1.5 WaterSMART:Water and Energy Automated Metering
million Efficiency Grants. To fund water Infrastructure (AMD' ultimately
conservation,energy efficiency,or want fixed-post monitoring.
environmental projects among others.
Max Request:up to$1.5 million.
Local match: 50%.
6 Additional CIP TBD DPH Safe Drinking Water State - Wells; Drain Lines; Plants;
Projects Revolving Fund. Provides low- Plant Boosters, Blending Tanks
(General interest loans to fund public water &Transfers; Plant Expansions;
Deadline: system infrastructure projects. No Plant Perchlorate Treatment;
July) funding limit. No local match. Mainline replacements;
Pipeline extensions,
Meter/Hydrant replacement,
New Plants; New Storage
Tanks,reservoirs;Sewer
System Planning; Sewer Main
Lining and/or Replacement.
7 Emissions Control March/June National Clean Diesel Funding Desire funding for portable
Assistance Program. Funds projects generators (per John Vega).
that achieve significant reductions in Need for backup generation in
uoDEasi.Vafley Fiscal Year 2012/2013 Grant Strategy
Water District
diesel emissions in terms of tons of case of power loss. Have
pollution produced by diesel engines. restrictions on current use of
Funding varies by project.Investigate for generators close to schools due
next round per Cecilia to emissions.
Vehicle emissions to make
trucks more efficient;
June Homeland Security Grants (for Emissions credits;clean air
portable generators). Funds four "canister"scrubber for 2-ton
types of projects: trucks.
Offer Compressed Natural Gas
1) Equipment (CNG)stations for smaller
2) Planning trucks/public use.
3) Training
4) Exercises
San Bernardino Office of Emergency
Services Contact: Ericka Sampson 909-
387-5931.Budget was reduced 40%for
2012.B&A to coordinate meeting
between F_VWD&SBOES.
8 Emergency Varies. San Bernardino Office of Emergency SBLHMP updated in 2011;need
Preparedness- Services(SBOES). vulnerability assessment updated.
Update Emergency - Emergency Management Grants.
Respor se Plan and - Homeland Security Grants
Develop (Planning)
Vulnerability Dependent upon Presidential Disaster
Assessment Declaration.
9 SCAD.A S vstem January BOR WaterSMART:Water and
Energy Efficiency Grants.To fund
water conservation,energy efficiency,
or environmental projects among
others. Max Request:up to$1.5
million.Local match:50%.
�WoWater EastValley Fiscal Year 2012/2013 Grant Strategy
District
Key EV\VD project Estimated
Need Due Date Possible Grant 0pportUDitiCS Notes/Cornincrits
(it known)
April BOR WaterSMART: System
Optimization Review Grant. To
assess potential for water management
improvements in a river basin, system, l
or district and identify specific ways to
implement them.
10 Communication N/A Nothing identified at this time. - Water education;water
awareness;enhanced
communication.
11 Security-Based June SBOES Homeland Security Grants - Need video protection,
Grants (for technology equipment). Funds technology safety.
four types of projects: - Migrate all servers to
1) Equipment Windows OS.
2) Planning - Upgrade staff hardware and
3) Training software as needed.
4) Exercises - Homeland Security Grant was
already received.
San Bernardino Office of Emergency
Services Contact: Ericka Sampson
909-387-5931. Budget was reduced
40%for 2012. B&A to coordinate
meeting between EVWD At
SBOES.
12 Pumping Efficiency January BOR WaterSMART:Water and Need for replacement of pumps
Energy Efficiency Grants.To fund and motors.
water conservation,energy efficiency,
or environmental projects among
others. Max Request:up to $1.5
million. Local match:50%.
TBD Honeywell Energy Performance B&A sent email to John Vega
Contracts 412112 with information on
performance contracts and
DEastvalley Fiscal Year 2012/2013 Grant Strategy
Wager District
Honeywell contact, Scott Davis,
8�F8-784-1863. FV WD to meet
wlHoneywell on 811172
13 Patton State Mental April SCAO BOR Water Conservation - EVWD developing proposal to
Hospital(City of Field Services Program. To fund water assess their system.
San Bernardino) management and conservation - Consider a pilot program for
planning;implementation of water other state faciiities to emulate.
efficiency measures;demonstrate
innovative conservation technologies;
and water education and training.
B&A to coordinate meeting between
SCAO(Deb Whitney)and EVWD.
14 Demonstration N/A California Rural Water Association Partner with San Manuel Band
Project (CRWA). Provides technical of Indians.
assistance to rural and tribal water - Onsite treatment of pipes to
systems. B62A to provide eliminate corrosiveness of pipe.
informational email and coordinate
contact between EVWD and Dustin
Hardwick.Director ofResource
Development, (760)764-0029.
15 Conservation .January BOR WaterSMART:Water and - Comprehensive strategy and
Programs Energy Efficiency Grants.To fund program
water conservation,energy efficiency, - Customer water savings
or environmental projects among audits/support
others. Max Request.up to$L Regional conservation 5 collaboration
million.Local match: 50%.
April SCAO BOR Water Conservation
Field Services Program.To fund water
A*DWater EastValley Fiscal Year 2012/2013 Grant Strategy
District
Key FVWD Project Estimated
Need Due Date Possible Grant Opportunities Notcs/Comments
(if known)
management and conservation
planning;implementation of water
efficiency measures;demonstrate
innovative conservation technologies;
and water education and training.
B6zA to coordinate meeting between
SCAO(Deb Whitney)and EVWD.
16 Community&t April SCAO BOR Water Conservation Educational school programs,
Educational Field Services Program.To fund water district tours,community events;
Programs management and conservation Highland Harvest Festival,
planning;implementation of water Discover Highland Night;H2O
efficiency measures;demonstrate Solar Race;july 4'1' Parade.
innovative conservation technologies;
and water education and training.
B&A to coordinate meeting between
SCAO(Deb Whitney)and EVWD.
vEastValley Fiscal Year 2012/2013 Grant Strategy
ater District
Grant Opportunities Timeline
iC. bcrtci Nlai.roi Ki ant u 7—0ttuiuti 5, C ie iVUV wlii rovides a tanel lne of rants and correcr, n ' a estimated dates , 1 I
1 Y K P g _ro_ ain�e _i._ated due a,es (:n blue . .n general, call
for protects are gyenerally issued 6-12 weeks prior to anticipated due dares.Yellos v'bl o-Cs denote anticipated g.art de elop;,tcnt ti i e.
Exhibit 5
Grant&t Loan Opportunity Timeline/Due Dates
1 BOR WaterSMART:Water and Energy
Efficiency Grants
Projects:Automatic Meter Replacements;
SCADA;Pumping Efficiency;Conservation
ti�G
Programs. a
2 BOR WaterSMART: System Optimization , .' �d ^
Review Grant T'
Projects:SCADA System
3 SCAO BOR Water Conservation Field
Services Program
Projects:Headquarters Building;Pattonw
State Mental Hospital;Conservation k
Programs&r Education.
iaF�r:
'L40EastValley Fiscal Year 2012/2013 Grant Strategy
Water District
4 SGC Urban Greening Project Grant (Final
Round)
Projects:Headquarters Irrigation k
Landscaping.
5 CalEMA EOC Grant
Projects: Headquarters Building.
6 National Clean Diesel Funding Assistance
Program
Projects: Emissions Control.
7 Homeland Security Grant(SBOES)
Projects:Portable Generators;Technology
Security Equipment.Planning + ` x
Vim:
8 DPH Safe Drinking Water State Revolving
Fund(Pre Application)
Projects: Plant 150 and other CIP Projects.
9 CalEMA Public Assistance Grant Timing is dependent on a Presidential Disaster Declaration
Project: Plant 134 Cook Creek Bridge. Funds have been approved,andproject completion deadline has been extended until August 30,2013.
i
DLastValley Fiscal Year 2012%2013 Grant Strategy
Water District
10 CWSRF Low-Interest Financing Applications are accepted on a continuous basis.
Agreements
Projects:Eligible projects include,but are not
limited to,construction of publicly-owned
facilities such as wastewater treatment,local
sewers and sewer interceptors. Couid use for
beadc]uart- .
11 Local Water Supply Project Feasibility Applications are accepted on a continuous basis.
Loan
Projects: Designed to fund studies that
propose to assess the feasibility of
implementing an eligible local water supply
project.
12 New Local Water Supply Construction Applications are accepted on a continuous basis.
Loan
Projects:Canals,dams,reservoirs,
groundwater extraction facilities or other
construction or improvements.
LOCAL AGENCY FORMATION COMMISSION
FOR SAN BERNARDINO COUNTY
215 North D Street, Suite 204, San Bernardino, CA 92415-0490
(909) 383-9900 • Fax(909) 383-9901
E-MAIL: lafco@lafco.sbcounty.gov
www.sbclafco.org
DATE: AUGUST 6, 2012 �° f
FROM: KATHLEEN ROLLINGS-McD NALD, Executive Officer
TO: LOCAL AGENCY FORMATION COMMISSION
SUBJECT: AGENDA ITEM #11 — Initiation of Second Round of Service Reviews for
the Valley Region
RECOMMENDATION:
Staff recommends that the Commission:
1. Initiate the second round of service reviews required by Government Code Section
56430 for all cities and special districts located in the Valley Region and direct staff
to establish a stakeholders group for each of the primary services to be reviewed;
Direct staff to utilize, where available, the County Vision Project Element
Committees to draw for stakeholder group membership; and,
3. Direct staff to work with Orange County LAFCO to acquire the necessary software
and receive training on developing a shared services matrix and fiscal trend analysis
program and return with a contract for review and approval by the Commission as
soon as possible.
BACKGROUND:
During the fall of 2012, the Commission is anticipated to complete its initial service reviews
and sphere of influence updates mandated by State law. Wth that accomplishment comes
the requirement set forth in Government Code Section 56425(g) to begin the second cycle
of sphere of influence updates and service reviews. In the regional definitions established
by the Commission, the second round will begin with the Valley region. The Valley region
extends from the Los Angeles County Line eastward to Oak Glen, from the Riverside
County line northward to the National Forest Boundary.
Staff is proposing that the Commission undertake its second cycle of reviews on a service-
by-service basis. This change is proposed since the first cycle of reviews established or
amended the communities within the County under the Commission's sphere of influence
policies. At this juncture, it is the staff's position, that it would be appropriate to review the
individLal service types as outlined in the CPR Guidelines adopted by the Commission for
AGENDA ITEM #11
SECOND CYCLE SERVICE REVIEWS
AUGUST 6, 2012
efficiency and sustainability, as well as the possibility for sharing of services for cost
savings. This cost sharing interest has peaked because of the local economy and there are
many opportunities to share information through the Countywide Vision element committees
and other associations. As a part of the Final Budget approval process, staff identified the
services to be reviewed as generally:
A. Water— retail, wholesale, reclamation. This will include information related to
private water companies and mutual water companies within the region. At
the present time, staff is working with the mutual water companies to comply
with the provisions of AB 54 for submission of service area maps. This
review will also include a discussion about a sphere of influence for the
Metropolitan Water District of Southern California, a multi-county regional
agency, within our County.
B. Sewer—treatment, collection, recycled water.
C. Fire Protection, emergency medical response and ambulance service
D. Park and Recreation
E. Law Enforcement
F. Flood Control
G. Solid Waste
H. Other miscellaneous — streetlighting, detention basin management, cemetery,
open space and habitat preservation, healthcare, roads (not within a city or
county maintained system).
In addressing the questions for this service-based municipal service review, staff is
proposing to establish stakeholders groups for each of the major services identified above.
In order to coordinate the efforts of LAFCO in its review and those of the County's Vision
project, staff will be attempting to coordinate with the various elements of the County's
project. At present there are nine Vision elements as outlined on Attachment #1 to this
report. LAFCO staff is currently attending the Water Element and will be seeking
participants for the Service Review Water Stakeholders group from its membership.
Also as a part of the second cycle of service reviews, staff is proposing that the Commission
approve the development of two databases. First it is proposed that a shared service
inventory be developed, much like that previously implemented by Orange County LAFCO,
to allow our agencies to see what is available when the need arises. Second, staff is
proposing the development of a fiscal trend analysis which will provide several key
indicators in an easy to view and understand format. In order to develop these types of
data, staff is proposing that the Commission contract with Orange LAFCO to acquire and
utilize the proprietary programs they have developed. In this way we can build upon the
platform for specific San Bernardino LAFCO and County needs . In general discussion with
Orange County LAFCO, it is estimated that such an acquisition and training would be in the
range of$2,500. If staffs recommendation is approved, negotiations will be undertaken
2
AGENDA ITEM#11
SECOND CYCLE SERVICE REVIEWS
AUGUST 6, 2012
with Orange County LAFCO and a final contract returned to the Commission for review and
approval at a later date.
In initiating the Valley region second cycle reviews, the following agencies will be included:
CITIES:
Upland, Montclair, Chino, Chino Hills, Ontario, Rancho Cucamonga, Fontana, Rialto,
San Bernardino, Colton, Grand Terrace, Loma Linda, Highland, Redlands, and
"ucaipa
WATER AGENCIES (this includes water and wastewater providers):
Water Districts:
Monte Vista Water District, Cucamonga Valley Water District, West Valley Water
District, East Valley Water District, Yucaipa Valley Water District and Beaumont
Cherry Valley Water District (general Oak Glen area)
Municipal Water Districts:
I land Empire Utilities Water Agency (formerly Chino Basin Municipal Water District),
San Bernardino Valley Municipal Water District
Water Conservation Districts:
Chino Basin Water Conservation District and San Bernardino Valley Water
Conservation District
Other Water Providers:
Metropolitan Water District of Southern California (no sphere in Sari Bernardino
County needs to be established);
Privates and Mutual Water Companies, include but are not limited to: San Antonio
Heights Water Company, Fontana Water Company, Riverside Highland Mutual
Water Company, Olive Dell Ranch Water Company, Brookside Water Company, Mill
Creek Water Company, Rocky Comfort Mutual Water Company, Oak Glen Domestic
Water Company, Lytle Spring Water Company, Devore Mutual Water Company,
N4arygold Mutual Water Company, Baseline Gardens Mutual Water Company
FIRE PROTECTION DISTRICTS:
Chino Valley Independent Fire Protection District, Rancho Cucamonga Fire
Protection District, and Fontana Fire Protection District. The review will also include
the San Bernardino County Fire Protection District, its Valley Service Zone and its
special tax service zones of: PM-2 (Paramedics unincorporated San
Bernardino/Highland), PM-3 (Paramedics Oak Glen community), and CFD 2002-02
(Kaiser Commerce Specific Plan area)
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AGENDA ITEM#11
SECOND CYCLE SERVICE REVIEWS
AUGUST 6, 2012
PARK AND RECREATION DISTRICTS:
Bloomington Recreation and Park District
RESOURCE CONSERVATION DISTRICTS:
Inland Empire Resource Conservation District, Riverside-Corona Resource
Conservation District (Colton Grand Terrace area)
VECTOR CONTROL DISTRICT
West Valley Mosquito and Vector Control District
COUNTY SERVICE AREAS AND ZONES
County Service Area SL-1 (streetlighting), County Service Area 63 (Yucaipa/Oak
Glen Area), County Service Area 70 (unincorporated County-wide agency, multi-
function), County Service Area 120, and the following known Zones of CSA 70:
DB-1 (Bloomington), EV-1 (Citrus Plaza), GH (Glen Helen), P-8 (Fontana), P-10
(Mentone), P-12 (Montclair), P-13 (El Rancho Verde), P-14 (Mentone), P-16
(Mentone), R-8 (Riverside Terrace Chino), R-31 (Lytle Creek), S-3 (Lytle Creek), SL-
2 (Chino), SL-3 (Mentone), SL-4 (Bloomington), and SL-5 (Muscoy). It will also
include a review of CFD 2003-01 (Citrus Plaza) and CFD 2006-01 (Lytle Creek)
At the conclusion of the service reviews the Commission will need to determine which
spheres of influence would require further update. Government Code Section 56425(g)
states that "...every five years thereafter, the commission shall, as necessary, review and
update each sphere of influence (emphasis added by LAFCO staff). Staff anticipates that
only a portion of the agencies identified above will require further sphere of influence update
during the second round.
CONCLUSION
Approval of the recommendation outlined on page 1 will allow staff to move forward with
developing the program and stakeholder participants to begin the service review process for
the second cycle Valley Region reviews. Staff will provide the Commission with regular
updates on this process and will work diligently toward a summer 2013 consideration
process. This is the first step in the ongoing service responsibilities required of the
Commission.
KRM
Attachments:
1. County Vision Project Vision Elements
2. San Bernardino County Community Indicators Report
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