HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/08/2012Appr August 22, 2012
EAST VALLEY WATER DISTRICT AUGUST 8, 21312
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Theisen led. the
flag salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager /CEO; John Vega, .Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Kathleen Burke,
Accounting Specialist II; Cecilia Contreras, Executive Assistant;
Kerrie Bryan, Human Resources /Safety & Risk Manager; Andrew
Theisen, Water Quality Worker I; Rick Becerra, Water Service
Supervisor; Allen Williams, Production Supervisor; Gerald Sievers,
Field Superintendent
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
Vice Chairman Morales requested that item #2b be removed from the consent calendar for
discussion purposes.
M /S /C (Wilson- Morales) that the August 8, 2012 agenda be approved as amended.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
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APPROVAL OF BOARD MEETING MINUTES FOR JULY 11, 2012
M/S /C (Wilson - Morales) that the board meeting minutes for July 11, 2012 be
approved as submitted.
DIRECTORS' FEES AND EXPENSES FOR JULY 2012
M/S /C (Wilson - Morales) that the Directors' fees and expenses for July 2012 be
approved.
DISBURSEMENTS
M/S /C (Wilson - Morales) that General Fund Disbursements #233449 through
#233616 distributed during the period of July 19, 2012 through August 1, 2012 in the
amount of $1,278,306.72 and Payroll Fund Disbursements for the period August 1, 2012
in the amount of $213,472.93 totaling $1,491,779.65 be approved.
ITEM 211
RESOLUTION 2012.12 — A RESOLUTION OF THE BOARD OF DHIECTORS OF
THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY,
STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO
ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE
CHARGES ARE DELINQUENT AND UNPAID
The Chairman of the Board opened the floor for public comments.
Mr. Malmberg would like to know if a tenant does not pay his bill if the owner is
ultimately responsible for any outstanding charges.
No other public comments were received.
M/S /C (Wilson - Morales) that Resolution 2012.12 be approved.
CLAIM FO DAMAGES AT 27261 BASELINE ST. #28, HIGHLAND, FROM
ABRAHAM SHOMRON
To the extent that the Addendum relates to a cause of action with an accrual date that is
outside the applicable limitations period, the Board had no jurisdiction to accept the
Addendum under the California Tort Claims Act, since the presentation thereof is
untimely.
To the extent that the Claim Portion and/or Addendum seeks money for all other damages
and losses alleged therein that relate to a cause of action with an accrual date that is within
the applicable limitations period.
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M/S /C (Wilson - Morales) that the Board voted (unanimously 5 -0) to reject. the
Claim and the Addendum and referred the matter to the District's legal counsel and
insurance carrier.
AWARD OF CONTRACT TO DOTY BROTHERS EQUIPMENT COMPANY
FOR CONSTRUCTION IMPROVEMENTS FOR PLANT 143
The Assistant General Manager reviewed the staff report and recommendations with the
Board.
M/S /C (Sturgeon- Wilson) that the construction improvement contract for Plant 143
be awarded to Doty Brothers Equipment Company.
AWARD OF CONTRACT TO ARCADIS U.S., INC. FOR CONSTRUCTION
MANAGEMENT SERVICES FOR PLANT 143
The Assistant General Manager reviewed the construction project at Plant 143 with the
Board.
Board member Sturgeon would like to know where ARCADIS' main and satellite offices
are located. Board member Sturgeon stated that the Board has struggled with the hiring of
inteniational companies in the past, and he would like to do whatever we can do to keep
jobs local.
Vice Chairman Morales stated that staff has followed best practices and procurement
processes and sees no reason why the Board would deny awarding the contract to
ARCADIS U.S. Inc.
Chairman LeVesque stated that if Board member Sturgeon would like to consider a local
preference policy then he should request that this item be agendized for a future meeting.
WS /C (Wilson - Morales) that the construction management services contract for
Plant 143 be awarded to ARCADIS U.S., Inc.
GENERAL MANAGER/STAFF REPORTS
The General Manager, Chief Financial Officer and Assistant General Manager reported on
the following items:
• RFQ's for the District's Headquarters Project
• Senior Center Presentation — August 8, 2012
• Recruitment Process
• First assessments for the Eastwood Farms Mutual Water Company were added to
1 he tax rolls
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• Meeting on Friday with CISCO Systems to discuss the District's IT assessment
• Valve stem thefts
• Phone system and internet communication outage
The General Manager stated that he received a request from a Board member for copies of
the District's landscape contract and job descriptions for the recent recruitments.
Information only
LEGAL REPORT
Mr. Kennedy stated that the escrow transaction between the City of Highland and East
Valley Water District closed on August 3, 2012 and that the District received a check on
August 6, 2012 in the amount of $45,300.
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Wilson would like to know how the audit is coming along
Vice Chairman Morales stated that the State Legislature reconvened this week and that the
deadline for two -year bills is approaching; that the County of San Bernardino is holding a
Water Conference on August 10` in Ontario.
Board member Sturgeon would like to know if the District's sewer funds are in jeopardy
due to the City of San Bernardino filing bankruptcy.
Board member Coleman stated that he attended the Master Gardner Program on July 21 &
28 and Water Wise & Sustainable Gardening programs will begin soon.
Information only.
The Board took a break at 6:39 pm.
The Board returned to session at 6:45 pm.
CLOSED SESSION
The Board entered into Closed Session at 6:45 p.m. as provided in the California Open
Meeting Law. Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
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ANP401JNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 8:40 p.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
The meeting adjourned at 8:41 p.m.
Matt LeVesque, President
John J. Mura, Secretary
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