HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/26/2012East Val ley
Water District
3694 HIGHLAND AVE., SUITE #30, HIGHLAND, CA
BOARD MEETING September 26, 2012 5:30 P.M
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed with t
District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting r
requireag departmental investigation, will be considered by the Board of Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
--- ----
PUBLIC COMMENTS - At this time, members of the public may address the Board of Director. -,
regarding any items within the subject matter jurisdiction of the East Valley Water District. T'-.;
Board of Directors may BRIEFLY respond to statements made or questions; posed. Comments
limited tc three minutes per speaker.
• Mr. Roger Light from Cajon High School (2013 Inland Solar Challenge)
AGENDA - This agenda contains a brief general description of each item to be considered. Exce;
as othercA-4-se provided by law, no action shall be taken on any item not appearing on the followi
agenda unless the Board of Directors makes a determination that an emergency exists or that a nc
to take immediate action on the item came to the attention of the District subsequent to the posti
of the agenda.
Approval of Agenda
2. CONSENT CALENDAR - All matters listed under the Consent Calendar are consider -
by the Board of Directors to be routine and will be enacted in one motion. There will be
discussion of these items prior to the time the board considers the motion unless member
of the board, the administrative staff, or the public request specific: items to be discussed
and/or removed from the Consent Calendar.
a. Approval of the Board meeting minutes for August 22, 2012
Approval of the Board meeting minutes for September 12, 2012
c. Accounts Payable Disbursements: Accounts Payable Checks 233952 through 23411
which were distributed during the period of September 6, 2012 through Septeml
1.9, 2012 in the amount of $904,689.32. Payroll and benefit contributions for t :
period ended September 19, 2012 and included checks and direct deposits, in t
amount of $252,802.49. Total Disbursements for the period $1,157,491.81.
NEW BUSINESS
3. Award of agreement to Balfour Beatty Construction to provide design -build -finance services
for the new District Headquarters and to authorize the General Manager to negotiate the
cost of agreement based on the approved concept and design of the District Headquarters
Discussion regarding the District's Investment Policy
REPORTS
5. General Manager / Staff Reports
6. Legal Counsel Report
Oral comments from Board of Directors
CLOSED SESSION
S. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
[Government Code Section 54956.9(a)]
Name of Case: Bear Valley Mutual Water, et al. v. Kenneth L. Salazar, et al.,
United States District Court Case No. 11-CV-01263"IVS.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland,
during normal business hours. Also, such documents are available on the District's website at
www.eastvalley.org subject to staffs ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability -related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at
least 72 hours prior to said meeting.
Cajon Cowboy Solar Report
The first month of school is behind us now and The Cowboys are hard at
work on research and development for the 2013 Solar Challenge. As a
class, the students wanted to try jet power as a possible drive train for
this years boat. We involved our physics teachers and their students and
came up with a design to test. We are currently building the support for
the jet assembly and fitting it to our old boat. In September, we plan to
gest our boat in the pool and then take it to the lake. If it produces the
speeds we are hoping for, we will run the design in the next event. We
will keep you posted on our progress.
Thanks again for your support,
Roger Light and the Solar Team
Cutting out jet location
Hanging jet system into place
Support assembly design model Construction students holding design
a p xova1:
FASTVALLEY WATER DISTRICT
REGULAR BOARD MEETING
MINUTES
AUGUST 22, 2012
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Kasten led the flap_
salute.
PRI -SENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
APSI�T: Directors: None
STAFF: John Vega, Assistant General Manager, Brian Tompkins, Chiel
Financial Officer; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GU EST(s): Members of the public
APPROVAL OF AGENDA
M/S'C (Wilson -Morales) that the August 22, 2012 agenda be approval as
subm`:tted.
PLFBI_IC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p m.
The Assistant General Manager introduced three new District employees to the public
And t} ic Board of Directors. (Marie Nguyen, Brenda VanMeter, Kelly Malloy)
There being no further written or verbal comments, the public participation section was
clo�cd
APPROVAL OF BOARD MEETING MINUTES FOR JULY 25, 2012
M,/S;C (Wilson -Sturgeon) that the Board meeting minutes for July 25, 2012 be
approved as submitted.
Minutes: 08/22/ 12 jph
APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 8, 2012
M/S/C (Wilson -Sturgeon) that the Board meeting minutes for August 8, 2012 be
approved as submitted.
DISBURSEMENTS
M/S/C (Wilson -Sturgeon) that General Fund Disbursements #233617 tlu-ough
#233767 distributed during the period of August 2, 2012 through August 15, 2012 in the
amount of $397,473.62 and Payroll Fund Disbursements for the period August 15, 2012 in
the amount o1$341,998.00 totaling $739,47L62 be approved.
RESOLUTION 2012.14 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY
M/S/C (Wilson -Morales) that Resolution 2012.14 be approved
PUBLIC HEARING
The Chairman of the Board opened the public hearing at 5:37 pm.
CONSIDERATION OF WATER AND SEWER DISCONNECT NOTICE CHARGE
A. STAFF PRESENTATION
B. PUBLIC COMMENTS
Brian Tompkins, Chief Financial Officer, provided a detailed report outlining the recourse
for collecting payments on delinquent accounts and the notification requirements for the
disconnection of water service. He stated that District staff hang approximately 125
disconnect tags per day; that this is a very labor intensive process and has become a large
burden for the Field Services Department, and inhibits their involvement in more positive
programs. Mr. Tompkins proposed that a third party carrier deliver the disconnect
notices and that the cost for this service be passed through only to those customers
receiving the notices. Mr. Tompkins also summarized the benefits of utilizing a third
party vendor:
• Real time tracking and delivery confirmation
• Availability of field services staff for other programs
• Reduced risks to District staff inherent with manual delivery
Mr. Tompkins stated that if the recommendations are approved, staff would begin a two
to three month campaign to notify customers of the impending changes and charges.
Director Sturgeon is concerned that if a large number of customers cannot pay their bill
they will probably not be able to afford to pay the increased fee.
The Chairman opened the floor for public comments.
There being no written or verbal comments, the public participation section -was closed.
Minutes: 080212ph
I-hc Chairman closed the public hearing at 5:37 p.m.
ADOPTION OF ORDINANCE 383 — "ESTABLISHING RATES AND CHARGES
FOR SEWER SERVICE"
M/S/C (Wilson -Coleman) that Ordinance 383 be approved.
A roti c:.tli vote was taken: Board member Coleman voted yes.
Board member Sturgeon voted yes.
Board member Wilson voted yes.
Vice Chairman Morales voted yes.
Chairman LeVesque voted yes.
ADOPTION OF ORDINANCE 384 — "ESTABLISHING RULES AND REGULATION
FOR WATER SERVICE"
M/S!C (Wilson -Sturgeon) that Ordinance 384 be approved.
A roll call vote was taken: Board member Coleman voted yes.
Board member Sturgeon voted yes.
Board member Wilson voted yes.
Vice Chairman Morales voted yes.
Chairman LeVesclue voted yes.
ADOPTION OF RESOLUTION 2012.13 — "ESTABLISHING RATES AND CHARGES
FOR WATER SERVICE"
M/S/C (Wilson -Coleman) that Resolution 2012.13 be approved.
A roll call vote was taken: Board member Coleman voted yes.
Board member Sturgeon voted yes.
Board member Wilson voted yes.
Vice Chairman Morales voted yes.
Chairman LeVesque voted yes.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO, Assistant General Manager and CFO reported on the
(-,II ing items:
• RFQ's for the Headquarters Project are due on August 27, 2012
The vactor truck was delivered to the District
The District is discussing the possibility of partnering with the City of Hig:7land
on projects that affect both agencies
The auditors began their field work this week
Cisco Systems is working on an IT/Communication Assessment for the District
3 Minutes: 08/22/12 jph
LEGAL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Coleman stated he recently attended a recent Master Gardner Program
and that many of the ideas he received could possibly reduce the landscaping costs at the
District's future Headquarters site. He also stated that he attended a recent meeting at
Western Municipal Water District where they discussed a credit card rebate program
that may be of interest to our accounts payable department.
Board Member Sturgeon offered his appreciation to Board Member Wilson for donating
to this year's Route 66 Rendezvous.
Vice Chairman Morales thanked employees for attending the board meeting and
welcomed the three new staff members. Vice Chairman Morales stated that leveraging
resources with the City is critical and he appreciates staffs efforts. Vice Chairman
Morales also reported that the Senate and Assembly are back in session; that the
Legislative &r Public Affairs Committee is working on the District's legislative and grant
platform and will be bringing this item to the board for reviev`, in September; he also
stated that the committee is diligently working on the District's Strategic
Communication Plan.
Chairman LeVesque offered his appreciation to the Board and staff for their tireless
efforts over the past few months.
The Board took a break at 6:11 p.m.
CLOSED SESSION
The Board entered into Closed Session at 6:16 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(x), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 6:31.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
The meeting adjourned at 6:31 p.m
John J. Mura, Secretary
Matt LeVesque, President
4 Minutes: 08/22! 12 j ph
SLINUci toApAKmv9
FAS -1 VALLEY WATER DISTRICT
REGULAR BOARD MEETING
MINUTES
SEPTEMBER 12, 2012
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Malloy led the
Elag salute.
PPv SEN I: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen, Administrative Manager; Eileen Bateman, Executive
Assistant; Kerrie Bryan, Human Resources &r Safety Risk Manager
LEGAL COUNSEL Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson -Sturgeon) that the September 12, 2012 agenda be approved as
subin tted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
There being no further written or verbal comments, the public participation section was
closed.
ADJOURN TO EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
RECONVENE TO EAST VALLEY WATER DISTRICT'S REGULAR BOARD
MFF HNG
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR MAY 2012
Minutes- 09/12/12 etb
M/S/C (Wilson -Morales) that the Financial Statements for May 2012 be accepted
DIRECTOR'S FEES AND EXPENSES FOR AUGUST 2012
The General Manager stated that Director Morales' expense report needs to be amended
and reflect that Director Morales met with the General Manager on August 28 and
August 30, 2012.
M/S/C (Wilson -Morales) that the Directors Fees for and expenses for August 2012
be approved as amended.
DISBURSEMENTS
M/S/C (Wilson -Morales) that General Fund Disbursements #233768 through
#233951 distributed during the period of August 15, 2012 through September 5, 2012 in
the amount of $2,011,542.81 and Payroll Fund Disbursements for the period September 5,
2012 in the amount of $326,506.25 totaling $2,338,049.06 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2012
COMMITTEE STRUCTURE AND ASSIGNMENTS
Chairman LeVesque stated that Director Sturgeon has been frequently attending the San
Bernardino Valley Municipal Advisory Committee meetings; that he is changing the
Districts representative to reflect Director Sturgeon as primary representative and
Director Wilson as alternate representative.
APPROVE THE REVISIONS TO THE LIST OF PROJECTS AVAILABLE FOR
FUNDING WITH 2010 REVENUE BOND PROCEEDS BY ADOPTION OF
RESOLUTION 2012.15
M/S/C (Sturgeon -Wilson) that Resolution 2012.15 be approvec
AWARD OF CONTRACT FOR DESIGN OF A BRIDGE ACCESS FOR PLANT 134
TO URS CORPORATION
The Assistant General Manager provided a detailed review, of the project for Plant 134.
M/S/C (Morales -Wilson) the contract for design of a bridge access for Plant 134 be
awarded to URS Corporation.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S GRANT
STRATEGY AND LEGISLATIVE PLATFORM
The General Manager gave a detailed review of the 2012/2013 Grant Strategy and
Legislative Platform; that he recommends the approval of the District's Grant Strategy
2 M i n utce. 09/12/12 ccb
and i_:gislative Platform and that the Board authorize the General Manager to provide
di rection on grants and the ability to be engaged in strategic programs.
Vicc Chairman Morales stated that once the Strategic Initiatives were approved the
Bau-a has been able to move forward with a set of guidelines on how the Board will
operarc
Chairman LeVesque stated that this is a great mechanism to direct staff to work with
con:,ciltants and move forward on Legislative and Grant efforts.
M/S/C (Wilson-Sturgeon) to approve the 2012/2013 Legislative Platform,
20122013 Grant Strategy; and to authorize the General Manager to participate on behalf
of t'ie Board of Directors in legislative advocacy which is consistent with the Strategic
Irdt[Mtkcs and Legislative Platform; and that the General Manager is authorized apply for
grant orograms that are consistent with the Strategic Initiatives and Grant Strategies.
GEN FRAL MANAGER/STAFF REPORTS
-Che Gencral Manager, Assistant General Manager and Chief Financial Officer reported
on the following items:
Headquarters location, delivery schedule and RFQ interview process
e Mr. Dhingra gave a brief review of the RFQ proceedings
• LA FCO Service Review
o Mr. DeLoach gave a brief report of the LAFCO Service Review
• 'Upcoming employee events
a Recent power outage
+ AMR meter changes
• Paperless bill pay for the District
• Plant 134 project completion date
LECFAI_ COUNSEL REPORT
Mr. k�-nnedy reported that the Santa Ana Sucker Fish litigation has b(,en postponed until
Sepcmber 20, 2012.
OR yl. COMMENTS FROM THE BOARD OF DIRECTORS
Board member Coleman stated that he attended the Master Gardener Program and
recciv,�d information regarding new water use regulations for new construction. Mr.
Colcn.an also stated that the District would be saving money if the phone system lease be
paid oR rather that a monthly lease payment.
Board member Sturgeon thanked staff and consultants for their efforts in recent reports;
that he is Looking forward to the RFQ completion; that he and Charles Roberts attended
the Lt1FCO meeting regarding the Sphere of Influence of the Gage Canal. Mr. Sturgeon
3 Minutes 09/12/72) etb
also wished a Happy Birthday to Chairman LeVesque and Chairman Morales and
congratulated Mr. Mura on the new addition to his family.
Vice Chairman Morales thanked staff for their work on the Legislative Platform �md
Grant Strategy; that August 31, 2012 was the last day of Legislation and Government to
sign or veto bills.
Chairman LeVesque stated that the countdown and the Districts' Strategic Initiatives are
the drive behind the Headquarters project completion.
The Board took a break at 659 p.m.
CLOSED SESSION
The Board entered into Closed Session at 7:03 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 7:34 p.m. The items listed on the agenda were
discussed in closed session with the follow action being taken:
With respect to item #12 — No reportable action taken.
With respect to item #13: The Board reviewed the Claim and unanimously determined
that it had no jurisdiction to accept the Claim under the California Tort Claims Ace,
Government Code Section 900 et.seq. ("the Act"), since the Claim was not signed by the
claimant or by some person acting on the claimant's behalf as required by Government
Code Section 910.2.
With respect to item #14 — No reportable action taken.
ADJOURN
The meeting adjourned at 7:35 p.m.
John J. Mura, Secretary
Matt LeVesque, President
4 Minutes09/12/12 ctb
BOARD AGENDA STAFF REPORT
Meeting Date: September 26, 2012
East Valley
Water District Public Hearing: E3
Discussion Item: 0
Consent Item 12r
Closed Session F-1
September 13, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: DISBURSEMENTS
RECOMMENDATION:
Approve the attached list of accounts payable checks and payroll issued
BACK G-ROUND/ANALYSIS:
Listings of accounts payable checks, and the total for payroll and benefits costs incurred, .
submitted to the board of directors for review and approval with each board packet. I
attached check register, and the total for payroll cited below, were disbursed during the peri
September 6, 2012 through September 19, 2012.
Accounts payable checks for the period included check numbers 233952 through 234112 foc
total of $904,689.32.
The source of funds for this amount is as follows:
Unrestricted Funds
$817,416.01
Bond Financing
$
State Financing
$87,273.31
Payroll and benefit contributions paid for this period totaled $252,802.49.
Total •disbursed during the period $1,157,491.81.
REVIEW BY OTHERS:
This agenda item has been reviewed by the Chief Financial Officer and the Account,
Supervisor.
Page d
SR#0
AGENDA DATE: September 26, 2012
SUBJECT: INVESTMENT POLICY
FISCAL IMPACT:
$2,338,049.06 (budgeted expenditures)
Respectfully submitted:
,,,�_ li
Jo n Mura
General Manager/CEO
Recommended by:
I�A rC�w, /r/ CGi4 D
Brian W. Tompkins
Chief Financial Officer
Page 12
SR#0155
Date:
Adednesday, Sepecrnuet 19, 2.12
East Valley Water District
Page:
1 of 14
Time
12:19PM
Check Register - EVWD Check Register
Ropon: APCHK.,pt
user.
KATHY
Company,
EVWD
Check Nbr
Type
Date
Id Name ProiectlD Proiect Description
Discount OngDocAmt
DrCr
233952
CK
09/12/2012
ADP005 SELECTION SERV -ADP SCREENING A
354.03
090160
VO
74950
Other Contracted Services
354.03
D
233953
CK
09/12(2012
ADV001 ADVANCED TELEMETRY SYS INTL
7,320.00
090206
Vn
625nn
Maintenance Telemetry
7,320.00
D
233954
CK
09,f12/2012
AKDO01 DHINGRA DBA-ASHOK K.
7,107.00
090202
VO
74500
Engineering Consultants
7,107.00
D
233955
CK
09/12/2012
ALV065 ALVAREZ-DEBORAH
54.74
089811
VO
22210
Customer Refunds
54,74
D
233956
CK
09/12/2012
AME019 AMERIPRIDE SERVICES, INC
1,926.93
089948
VO
76800
Uniforms
25.00
D
089949
VO
76800
Uniforms
25.00
D
089950
VO
76800
Uniforms
25.00
D
089951
VO
76800
Uniforms
25.00
D
089952
VO
76800
Uniforms
350.73
D
089953
VO
76800
Uniforms
678.81
D
089954
VO
76800
Uniforms
248.30
D
089955
VO
76800
Uniforms
277.85
D
090143
VO
76800
Uniforms
25.00
D
090144
VO
76800
Uniforms
246.24
D
233957
CK
09/12/2012
AME037 RENT LLC -AMERICAN HOMES FOR
26.48
089855
VO
22210
Customer Refunds
26.48
D
233958
CK
09/12/2012
AMS002 PRINTING -AMSTERDAM
202.82
090181
VO
77600
Public Education/Outreach
202.82
D
233959
CK
09/12/2012
AND052 ANDERSON -PAMELA
84.91
090168
VO
22210
Customer Refunds
84.91
D
233960
CK
09/12/2012
ARE014 ARELLANO-DIANA
36.78
089877
VO
22210
Customer Refunds
36.78
D
233961
CK
09/12/2012
ARRO09 ARROWHEAD UNITED WAY
45.00
090207
VO
23191
United Way Deduction
45.00
D
233962
CK
09/12/2012
ATT007 AT&T
35.07
090185
VO
71015
Telephone
35.07
D
BAR(,'
sec�,rry
Date: Wednesday, September 19, 2012
East Valley Water District
Page: 2 of 14
-rime: 12 19P
Check Register - EVWD Check Register
Repoli: APCHK. t
`�
User: KATHY
Company: EVWD
Check Nbr
Type
Date
Id Name ProiectlD Project Description
Discount Orio DocAmt DrCr
090222
VO
72500
Security Services
1,355.01 D
090223
VO
72500
Security Services
1,378.08 D
090224
VO
72500
Security Services
1,355.01 D
233964
CK
09/12/2012
BUD006 BUDGET TRANSMISSIONS II INC
1,864.32
090215
VO
71725
Vehicle Repairs/Maintenance
1,864.32 D
233965
CK
09/12/2012
CAL132 CALIFORNIA HIGHWAY PATROL
10.00
090225
VO
71725
Vehicle Repairs/Maintenance
10.00 D
233966
CK
09/12/2012
CER019 CERVANTES-DAVID
34.53
089812
VO
22210
Customer Refunds
34.53 D
233967
CK
09/12/2012
CHE007 CHEM -TECH INTERNATIONAL INC
22,671.77
090145
VO
65100
Treatment Chemicals
8,544.47 D
090146
VO
65100
Treatment Chemicals
4,449.26 D
090147
VO
65100
Treatment Chemicals
6,584.54 D
090148
VO
65100
Treatment Chemicals
3,093.50 D
233968
CK
09/12/2012
COL058 COLE -VERONICA
4929
089856
VO
22210
Customer Refunds
4929 D
233969
CK
09/12/2012
COM019 COMMUNITY DEVELOPMENT
856.80
090231
VO
62100
Permit Fees
856.80 D
233970
CK
09/12/2012
COR059 CORELOGIC INFORMATION
315.00
090232
VO
71405
Subscription Info Services
315.00 D
233971
CK
09/12/2012
CRU030 CRUZ-MARYGRACE
32.15
089857
VO
22210
Customer Refunds
32.15 D
233972
CK
09/12/2012
DEL045 Delta Care USA
788.96
090182
VO
23188
Dental Insurance -PMI
677.66 D
090182
VO
76500
Health/Dental/Life Insurance
55.65 D
090182
VO
76600
OPEB - Retiree Medical
55.65 D
233973
CK
09/12/2012
DIR004 DIRECTV
105.96
090226
VO
71010
Utilities
52.98 D
090227
VO
71010
Utilities
52.98 D
233974
CK
09/12/2012
EAS003 East Valley Water District
1,246.97
090208
VO
23195
FSAWithholding
1,246.97 D
233975
CK
09/12/2012
EHWO01 E H WACKS COMPANY
630.93
Date: Wednesday, September 19, 2012
Time, 12A 9PM
User: KATHY
Check Nbr
Type
Date
090133
VO
61010
233976
CK
09;12;2012
090233
VO
65000
090234
`;/O
65000
090235
VO
65000
233977
CK
090186
VO
233978
CK
090171
VO
233979
CK
090134
VO
090135
VO
233980
CK
090055
VO
090055
VO
090056
1/O
090056
VO
233981
CK
090216
VO
233982
CK
089813
VO
233983
CK
090191
VO
233984
CK
090158
VO
233985
090136
090137
090138
090139
090156
CK
VO
VO
VO
VO
VO
09/12/2012
61000
09/12/2012
66200
09/12/2012
14300
71720
09/12/2012
14310
61000
14310
61000
09/12/2012
71720
09/12/2012
22210
09/12/2012
22210
09,'12,'201
61010
09/12/2012
71720
71720
71720
71720
71720
-1�on
East Valley Water District
Check Register . EVWD Check Register
Id Name ProiectlD Pro act Description
Materials & Supplies-Maint.
ENV005 ENVIROGEN TECHNOLOGIES. INC
Contracted Treaiment Vendors
Contracted Treatment -Vendors
Contracted Treatment -Vendors
EVE001 EVERSOFT,INC
Materials & Supplies-Oper.
EXP002 EXPERIAN
Credit Reporting Fee
FA1002 FAIRVIEW FORD SALES,INC
Inventory -Vehicle Parts
Vehicle Parts/Supply
FER009 FERGUSON ENTERPRISES INC 1350
Inventory-Constr. Materials
Materials & Supplies-Oper.
Inventory-Constr. Materials
Materials & Supplies-Oper.
FLE011 FLEET SERVICES INC
Vehicle Parts/Supply
GOZ001 GOZALIANS-SHARLENE
Customer Refunds
GUT045 GUTIERREZ-STEVEN
Customer Refunds
i
1ARvv4 11ARRING T ON iNDiiG T RIAL PLAST ii.
Materials & Supplies-Maint.
HAT001 HATFIELD BUICK
Vehicle Parts/Supply
Vehicle Parts/Supply
Vehicle Parts/Supply
Vehicle Parts/Supply
Vehicle Parts/Supply
Page:
3 of 14
Repert. APCHK.r
t
Company:
EVWD
Discount OfigDocAmt
DrCr
630.93
D
.}7,106.511
0,596.23
D
4,994.63
D
22,513.65
D
168.83
168.83
D
103.20
103.20
D
247.55
199.34
D
48.21
D
4,506.09
1,638.42
D
159.15
D
2,661.44
D
47.08
D
94.96
-1.94 96.90
D
23.64
23.64
D
15.91
15.91
D
31.45
31.45
D
1,820.46
209.62 D
134.04 D
52.22 D
5.60 D
21.73 D
Date:
Time:
User:
Wednesday, September 19, 2012
12:19PM
KATHY
East Valley Water District
Check Resister - EVWD Check Resister
Check Nbr Type
Date
Id Name ProiectlD Project Description
233986
CK
09/12/2012
HER154 HERNANDEZ-RUBEN
089814
VO
22210
Customer Refunds
233987
CK
09/12/2012
HOR016 HORIZON 2010 ENTERPRISE
089858
VO
22210
Customer Refunds
233988
CK
09/12/2012
HS0001 HsuBu
090228
VO
74950
Other Contracted Services
233989
CK
09/12/2012
HUN018 HUNTINGHOUSE-JAMES
089878
VO
22210
Customer Refunds
233990
CK
09/12/2012
IND005 INDUSTRIAL RUBBER & SUPPLY
090240
VO
71720
Vehicle Parts/Supply
233991
CK
09/12/2012
INF005 INFOSEND, INC
090246
VO
66000
Postage - Billing
090246
VO
66050
Outsource Billing
090247
VO
66050
Outsource Billing
233992
CK
09/12/2012
INL005 INLAND WATER WORKS SUPPLY CO
090159
VO
61000
Materials & Supplies-Oper.
090162
VO
11200
Construction in Progress WA001226 Meter Replacement/Turnover Prg
090163
VO
11200
Construction in Progress WA001226 Meter Replacement/Turnover Prg
090183
VO
61010
Materials & Supplies-Maint.
090241
VO
61100
Small Tools
090242
VO
61010
Materials & Supplies-Maint.
090243
VO
61000
Materials & Supplies-Oper.
233993
CK
09/12/2012
INT017 INVESTMENT -INTEGRATED
089977
VO
22210
Customer Refunds
233994
CK
09/12/2012
JAC047 DEVELOPEMENT-JACKSON PENDO
089859
VO
22210
Customer Refunds
233995
CK
09/12/2012
JOH090 JOHANSEN-WILLIAM
089888
VO
22210
Customer Refunds
089978
VO
22210
Customer Refunds
233996
CK
09/12/2012
JRF001 J.R. FREEMAN CO., INC
090118
VO
71500
Office Supplies
090118
VO
71570
Computer Supplies
090124
VO
71500
Office Supplies
Discount
Page. 4 of 14
Report: APCHK.rpt
Company: EVWD
OrigDocAmt DrCr
53.80
53.80
D
1.67
1.67
D
550.00
550.00
D
33.25
33.25
D
125.90
-2.57
128.47
D
13,646.79
10,021.46
D
3,325.33
D
300.00
D
66,325.64
-10.89
544.32
D
-1,004.40
50,220.00
D
-334.80
16,740.00
D
-0.32
16.20
D
-1.60
79.92
D
-0.41
20.47
D
-1.17
58.32
D
50.57
50.57
D
60.52
60.52
D
74.87
48.52
D
26.35
D
2,052.80
1,111.60
D
863.46
D
77.74
D
Dare: Wednesday, September 19, 2012
East Valley !Haler District
Time i219FAnRe^.ort:
r`hor•k. Ra4ieier • F_Vyyp Cheek ReQ14le!
APCHY,.tp1
User KATHY
company: EVWD
Check Nbr
Type
Date
id Name Proiect!D Protect Description
Discount OriaDocAmt
DrCr
233997
CK
09/12/2012
KAH005 KAHLER-CHAY
33.14
089815
VO
22210
Custorn-r Refunds
33.14
D
233998
CK
091112120 141
KEE008 KEEGAN-Jc'FFERY
43.38
098979
VO
22210
Customer Refunds
43.38
D
233999
CK
09112/2012
KLH001 K & L HARDWARE
237.06
089939
VO
71625
Janitorial Supplies
10.21
D
089940
VO
71625
Janitorial Supplies
11.83
D
089941
VO
71727
Garage Supplies/Small Tools
-24.28 46.85
D
089942
VO
71720
Vehicle Parts/Supply
15.61
D
069943
VO
71755
Equipment Repairs/Maintenancc
43.49
D
089944
VO
71615
Building Repairs/ Maintenance
86.73
D
089945
VO
71615
Building Repairs / Maintenance
21.53
D
089948
VO
71727
Garage Supplies/Small Tools
3.76
D
089947
VO
71500
Office Supplies
9.23
D
090057
VO
71615
Building Repairs / Maintenance
10.76
D
090245
VO
71720
Vehicle Parts/Supply
1.34
D
234000
CK
09/12/2012
KON004 KONICA MINOLTA BUSINESS
53.00
090218
VO
71550
Office Equipment MaintContract
53.00
D
234001
CK
09/12/2012
tAB007 LABRIE-CAROL
50.64
089973
VO
22210
Customer Refunds
50.64
D
234002
CK
09/12/2012
LAW023 COMPANY -LAWYERS TITLE
18.85
089979
VO
22210
Customer Refunds
18.85
D
234003
CK
09/12/2012
LDT001 TOPLIFF JR. -LES D
182.34
090184
VO
62000
Maintenance
182.34
D
234004
CK
V9i 12;201"
LES002 LESLIE -S FLCL SUPPLIES, INC;
193.73
090153
VO
65100
Treatment Chemicals
193.73
D
234005
CK
09/12/2012
LOU008 LLC -LOUDEN
58.43
089981
VO
22210
Customer Refunds
58.43
D
234006
CK
09/12/2012
MEZ003 MEZA-JUAN
44.90
089889
VO
22210
Customer Refunds
44.90
D
.........-.
Date: Wednesday, September 19, 2012
Time: t2:19PM
user: KATHY
East Valley Water District
Check Register - EVWD Check Register
Check Nbr
Type
Date
Id Name ProiectlD Pro act Description
234008
CK
09/12/2012
MON065 MONTAGUE-KIMBERLY
089816
VO
22210
Customer Refunds
234009
CK
09/12/2012
MON066 MONTIEL-JULIO
089817
VO
22210
Customer Refunds
234010
CK
09/12/2012
MOR118 MORA -SALVADOR
089818
VO
22210
Customer Refunds
234011
CK
09/12/2012
NAP007 NAPA AUTO PARTS /BOSS MOSS
090214
VO
71727
Garage Supplies/Small Tools
234012
CK
09/12/2012
NEX001 NEXTEL COMMUNICATIONS
090152
AD
71015
Telephone
090151
VO
71015
Telephone
234013
CK
09/12/2012
NGU135 NGUYEN-TRANG
089819
VO
22210
Customer Refunds
234014
CK
09/12/2012
NUN012 NUNO-AL
089982
VO
22210
Customer Refunds
234015
CK
09/12/2012
OFF007 OFFICETEAM
090236
V0
51700
Temporary Labor
090237
VO
51700
Temporary Labor
234016
CK
09/12/2012
OSK001 OSKI LLC
089860
VO
22210
Customer Refunds
234017
CK
09/12/2012
PAT001 PATTON'S SALES CORP
090165
VO
71720
Vehicle Parts/Supply
090244
VO
71755
Equipment Repairs/Maintenance
234018
CK
09/12/2012
RAD009 RADER-JENNIFER
099620
VO
22210
Customer Refunds
234019
CK
09/12/2012
RAS003 RASCON-ANDREA
089821
VO
22210
Customer Refunds
234020
CK
09/12/2012
R00001 ROQUET PAVING
090238
VO
62000
Maintenance
234021
CK
09/12/2012
RRT001 R & R TIRE SERVICE
090140
VO
71725
Vehicle Repairs/Maintenance
Page: 6 of 14
Report: APCHK.rpt
Company: EVWD
Discount Orig DocAmt
DrCr
64.45
64.45
D
3.14
3.14
D
45.70
45.70
D
25.82
25.82
D
172.81
-258.57
C
431.38
D
53.78
53.78
D
78.14
78.14
D
1,256.60
597.40
D
659.20
D
116.94
116.94
D
29.27
18.36
D
10.91
D
21.27
21.27
D
68.04
68.04
D
5,665.51
5,665.51
D
457.89
18.00
D
Date. Wednesday, Sepwrnber 19, 2012
East Valley Water District
Nage:
Tat 14
Time. 12:19PM
Check Register - EVWD Check Register
ReGor,: AP^ CH
,,.t
User: KATHY
company:
EVWD
Check Nbr
Type
Date
.d Name ProiectlD Protect Description
Discount Orig DocAmt
DrCr
090141
VO
71725
Vehicle Repairs/Maintenance
423.89
D
090157
VO
71725
Vehicle Repairs/Maintenance
16.00
D
234022
CK
09112/2012
SAF001 SAFETY KLEEN ACCOUNTS PAYABLE
284.21
090125
VO
71725
Vehicle Repairs!Mainterance
284.21
D
234023
CK
09/12/2012
SAF005 COMPANY-SAFETY COMPLIANCE
200.00
090149
VO
74400
Safety Consultants
200.00
D
234024
CK
09/12/2012
SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN
703.57
090209
VO
23170
Union Dues
703.57
D
234025
CK
09/12/2012
SEN008 SENDOUW-EDDY
13.04
089822
VO
22210
Customer Refunds
13.04
D
234026
CK
09/12/2012
SHA026 INVESTMENTS, LLC-SHARK
20.47
089823
VO
22210
Customer Refunds
20.47
D
234027
CK
09/12/2012
SKY004 EQUITIES-SKYLINE VISTA
11.68
089891
VO
22210
Customer Refunds
11.68
D
234028
CK
09/12/2012
SM1077 SMITH-PATRICIAJ
62.56
089880
VO
22210
Customer Refunds
62.56
D
234029
CK
09/12/2012
S00004 SO CAL EDISON COMPANY
3,315.87
090239
VO
71010
Utilities
3,315.87
D
234030
CK
09/12/2012
SPE015 SPECIAL DISTRICT RISK MGMT
32,125.85
090142
VO
76400
Workers Compensation Insuranc
32,125.85
D
234031
CK
09/12/2012
STA055 STATE DISBURSEMENT UNIT
3,153.12
090210
VO
23190
Miscellaneous Deductions
1,744.62
D
090211
VO
23190
Miscellaneous Deductions
Lana Sn
n
234032
CK
09/12/2012
THRO09 CALIFORNIALLC-THR
225.90
089892
VO
22210
Customer Refunds
225.90
D
234033
CK
09/12/2012
TR1018 TRI-COUNTY PUMP COMPANY
2,280.81
090150
VO
62000
Maintenance
2,280.81
D
234034
CK
09/12/2012
TS0002 TSUI-REBEKAH
788.09
089861
VO
22210
Customer Refunds
7RP no
n
;'.K
;;9,1212012
^dD002 �., !".EALERT
Date: Wednesday, September 19, 2012 Page: 8 of 14
East Valley Water District Report,
Time. 1A19PM Check Register- EVWD Check Register Company:
APC VWD
User: KATHY Company: EVWD
Check Nbr
Type
Date
Id Name ProiectlD Project Description
Discount Orig DocAmt
DrCr
090205
VO
71400
Memberships and Dues
93.00
D
234036
CK
09/12/2012
USA006 USA MOBILITY WIRELESS, INC
118.48
090187
VO
71300
Communications Services
118.48
D
234037
CK
09/12/2012
US8003 U.S. BANK
10,493.24
090220
AD
71570
Computer Supplies
-72.70
C
090219
VO
11130
Office Equipment/Furniture
785.94
D
090219
VO
51605
Directors Expenses
67.88
D
090219
VO
61000
Materials & Supplies-Oper.
70.05
D
090219
VO
61010
Materials & Supplies-Maint.
1,060.00
D
090219
VO
66100
Merchant Settlement Fees
283.55
D
090219
VO
71010
Utilities
21.95
D
090219
VO
71105
Meals, Lodging, Travel
2,890.91
D
090219
VO
71305
CommunicationsEquip Rep/Mair
161.83
D
090219
VO
71405
Subscription Info Services
18.95
D
090219
VO
71500
Office Supplies
434.26
D
090219
VO
71615
Building Repairs / Maintenance
735.37
D
090219
VO
71720
Vehicle Parts/Supply
25.30
D
090219
VO
71727
Garage Supplies/Small Tools
59.14
D
090219
VO
71755
Equipment Repairs/Maintenance
143.81
D
090219
VO
71756
Equipment Fuel and Oil
75.00
D
090219
VO
74950
Other Contracted Services
50.00
D
090219
VO
77100
Education/Seminars/Conference
3,425.00
D
090219
VO
77400
Licenses and Certifications
257.00
D
234038
CK
09/12/2012
UTI001 UTILITY SUPPLY OF AMERICA
130.58
090154
VO
61010
Materials & Supplies-Maint.
130.58
D
234039
CK
09/12/2012
VAL074 VALLEY OFFICE EQUIPMENT
303.35
090229
VO
71555
Office Equipment Repairs/Maint
232.40
D
090230
VO
71555
Office Equipment Repairs/Maint
70.95
D
234040
CK
09/12/2012
VAN031 VANN-MONTEL
54.70
089893
VO
22210
Customer Refunds
54.70
D
234041
CK
09/12/2012
VER003 VERIZON WIRELESS
3,207.94
090203
VO
71010
Utilities
266.07
D
090203
VO
71015
Telephone
2,249.89
D
090203
VO
71305
CommunicationsEquip Rep/Mair
691.98
D
234042
CK
09/12/2012
WIC005 WICKERD-GAYLE
61.56
089824
VO
22210
Customer Refunds
61.56
D
Date: Wednesday. September 19. 2017
East Valley Water District
-age
e,12 19PM
Check Register-E'v'WD Check Register
aeo�rr aa�uu
-- _--I
.m
User: KATHY
Company:
E%AND
Check Nbr
Ty0e
Date
id Name ProiectiD Protect Description
Discount OrigDocAmt
DrCr
234043
CK
09/12/2012
W1096 WILLDAN FINANCIAL SERVICES
2,080.00
090188
VO
74900
,M, i cn
ellaonpc Consultants
"^W v0
D
234044
CK
0911212012
'%APAG001 GRAINGER
36.03
090164
VO
61000
Materials & Supplies-Oper.
36.03
D
234045
CK
09/12/2012
YUC001 YUCAIPA VALLEY WATER DISTRICT
480.00
090161
VO
77100
Education/Seminars/Conference
480.00
D
234046
CK
09/19/2012
ABJ001 ASSOCIATION INC -AB JACOBS
171.53
089972
VO
22210
Customer Refunds
60.42
D
090166
VO
22210
Customer Refunds
111.11
D
234047
CK
09/19/2012
ACW004 ACWA/JPIA
5,235.03
090326
VO
23186
Dental Insurance -ASC
4,210.15
D
090326
VO
51610
Director- Benefits
208.87
D
090326
VO
76500
Health/Dental/Life Insurance
816.01
D
234048
CK
09/19/2012
ADP002 ADP, INC
325.00
090330
VO
71200
Payroll Processing Service -ADP
325.00
D
234049
CK
09/19/2012
AIR005 AIRGAS USA, LLC
143.82
090279
VO
61000
Materials & Supplies-Opec
96.67
D
090261
VO
79100
Safety Equipment
47.15
D
234050
CK
09/19/2012
ATWO02 CAPITAL-ATWOOD
40.82
069916
VO
22210
Customer Refunds
40.82
D
234051
CK
09/19/2012
CIN002 CINTAS DOCUMENT MANAGEMENT
158.00
090268
VO
71620
Janitorial Services - Contracd
35.00
D
090269
VO
71620
Janitorial Services - Contracd
123.00
D
234052
CK
09i19/20 -i2
CiT029 CITY NATIONAL BANK
8,727.33
090276
VO
22275
Retention Payable
8,727.33
D
234053
CK
09/19/2012
CLE009 CLEVELAND -JAMES
166.43
089964
VO
22210
Customer Refunds
166.43
D
234054
CK
09{19/2012
CI In( 3 CI_IFF'R PFRT r.nNTRCII
1,17 nn
090258
VO
71610
Building Maintenance Contracts
82.00
D
090259
VO
71610
Building Maintenance Contracts
65.00
D
Date: Wednesday, September 19, 2012
East Valley Water District
Time: 12:19PM
Company: EVWD
Discount OrigDocAmt
Check Register - EVWD Check Register
User . KATHY
D
427.00
Check Nbr
Type
Date
Id Name ProiectlD Pro act Description
090172
VO
22210
Customer Refunds
234056
CK
09/19/2012
CON043 CONSTRUCTION TESTING &
090334
VO
11200
Construction in Progress WA002292 Plant 134 Upgrade
234057
CK
09/19/2012
CSR001 CSRAIR CONDITIONING & HEATING
090333
VO
71615
Building Repairs / Maintenance
234058
CK
09/19/2012
DA1001 DAILY JOURNAL CORPORATION
090263
VO
71650
Printing and Publishing
234059
CK
09/19/2012
DIB001 DIG'S SAFE & LOCK SERVICE
090319
VO
71720
Vehicle Parts/Supply
234060
CK
09/19/2012
EMG001 GROUP -EMG REALTY
089919
VO
22210
Customer Refunds
089975
VO
22210
Customer Refunds
234061
CK
09/19/2012
EMP012 EMPLOYMENT DEVELOPMENT DEPT.
090297
VO
76300
State Unemployment Insurance
234062
CK
09/19/2012
FA1002 FAIRVIEW FORD SALES,INC
090340
VO
71720
Vehicle Parts/Supply
234063
CK
09/19/2012
FAR001 FARMER BROS CO
090336
VO
71503
Kitchen Supplies
234064
CK
09/19/2012
FAS002 FASTENAL COMPANY
090327
VO
79100
Safety Equipment
234065
CK
09/19/2012
FED001 FedEx
090310
VO
11200
Construction in Progress SE002538 SEWER MASTER PLAN
090310
VO
11200
Construction in Progress WA002533 NEW DISTRICT OFFICES
234066
CK
09/19/2012
FER009 FERGUSON ENTERPRISES INC 1350
090282
VO
61000
Materials & Supplies-Oper.
234067
CK
09/19/2012
FIE015 FIELDMAN ROLAPP&ASSOC
090306
VO
73100
Audit/Accounting Fees
234068
CK
09/19/2012
FIL004 WATT LLP-FILARSKY&
090280
VO
72400
Legal Fees
234069
CK
09/19/2012
GEA002 INSTRUMENT INC -GE ANALYTICAL
Page: 10 of 14
Report: APCHK.rpt
Company: EVWD
Discount OrigDocAmt
DrCr
71.75
D
427.00
427.00
D
60.00
60.00
D
74.75
74.75
D
60.39
60.39
D
80.42
35.25
D
45.17
D
5,295.97
5,295.97
D
27.00
27.00
D
330.05
330.05
D
187.25
187.25
D
219.55
18.15
D
201.40
D
76.54
76.54
D
1,209.00
1,209.00
D
3,980.83
3,980.83
D
17.106.00
Date: WPHnesr!ay. Sentemher 19, 2012
Water
EastRe Valiistef
rictReg
Page: 11 of 14
rma�. izi9PFvi
-
:,heck Reuister - EVWD Check Register
Check
;.eoerl APCHKrpi
User. KATHY
Com.any: EVWD
Check Nbr
Type
Date
Id Name ProiectlD Project Description
Discount
OrigDocAmt
DrCr
090313
VO
11200
Construction in Progress WA002292 Plant 134 Upgrade
17,106.00
D
234070
CK
^9;191X12
CL!T044 GUT!ERREZ-SCN!A
15.22
089955
VO
22210
Customer Refunds
:5.22
D
234071
CK
09/19/2012
HAC001 HACH COMPANY
1,209.61
090256
VO
61000
Materials & Supplies-Oper.
1,209.61
D
234072
CK
09/19/2012
HIG005 HIGHLAND COMMUNITY NEWS
19.95
090277
VO
51605
Directors Expenses
19.95
D
234073
CK
09/19/2012
HIG007 HIGHLAND AREA CHAMBER
45.00
090331
VO
71105
Meals, Lodging, Travel
30.00
D
090332
VO
51605
Directors Expenses
15.00
D
234074
CK
09/19/2012
HIG023 CARWASH-HIGHLAND HAND
233.82
090335
VO
71725
Vehicle Repairs/Maintenance
233.82
D
234075
CK
09/19/2012
HIG028 HIGHLAND STAR LLC
14,102.40
090294
VO
71950
Facilities Rent
14,102.40
D
234076
CK
09/19/2012
HUB001 HUB CONSTRUCTION SPECIALTIES
2,765.84
090265
VO
61000
Materials & Supplies-Oper.
1,229.56
D
090283
VO
61000
Materials & Supplies-Oper.
1,432.08
D
0902a4
VO
61000
Materials & Supplies-Oper.
104.20
D
234077
CK
09/19/2012
HUL005 HULSEBUS-MARJORIE
11.90
089920
VO
22210
Customer Refunds
11.90
D
234078
CK
09/19/2012
IEE001 IEERC
63.33
089976
VO
22210
Customer Refunds
63.33
D
L34079
CK
/19/19/21112
iMA002 IMAGING PLUS
;526.3u
090314
VO
71550
Office Equipment MaintContract
325.30
D
234080
CK
09/19/2012
INC001 INCONTACT
72.60
090298
VO
71015
Telephone
72.60
D
234081
CK
09/19/2012
INI ons IN!_AND WATFR WORKS SI IPPI Y CO
626.58
090285
VO
61000
Materials & Supplies-Oper.
-1.94
97.20
D
090286
VO
61000
Materials & Supplies-Oper.
-2.20
110.16
D
.- -
.,..
,c..
...
..
Date.
Time:
User:
Wednesday, September 19, 2012
12:19PM
KATHY
East Valley Water District
Check Register - EVWD Check Register
Check Nbr Type
Date
Id Name ProiectlD Project Description
090278
VO
61000
Materials & Supplies-Oper.
090337
VO
71727
Garage Supplies/Small Tools
234083
CK
09/19/2012
JAC038 JACK HENRY & ASSOCIATES INC
090264
VO
66250
Payment/Collection Fees
234084
CK
09/19/2012
JRF001 J.R. FREEMAN CO., INC
090316
VO
71500
Office Supplies
234085
CK
09/19/2012
KON004 KONICA MINOLTA BUSINESS
090296
VO
71550
Office Equipment MaintContract
234086
CK
09/19/2012
MIL061 MILLER SPATIAL SERVICES, LLC
090299
VO
51700
Temporary Labor
234087
CK
09/19/2012
MIN019 MINGUCHA-DAISY
089921
VO
22210
Customer Refunds
234088
CK
09/19/2012
MPP001 2010 -3 -MPP
089922
VO
22210
Customer Refunds
234089
CK
09/19/2012
NAP007 NAPA AUTO PARTS /BOSS MOSS
090266
VO
71727
Garage Supplies/Small Tools
090338
VO
71727
Garage Supplies/Small Tools
090339
VO
71720
Vehicle Parts/Supply
090341
VO
71720
Vehicle Parts/Supply
234090
CK
09/19/2012
OFF007 OFFICETEAM
090307
VO
51700
Temporary Labor
090308
VO
51700
Temporary Labor
234091
CK
09/19/2012
ONL002 ONLINE RESOURCES CORPORATION
090293
VO
22210
Customer Refunds
090300
VO
22210
Customer Refunds
234092
CK
09/19/2012
PAL035 PALOMARES-FRANK
090305
VO
51700
Temporary Labor
234093
CK
09/19/2012
PAT039 PATEL-AANAND
089966
VO
22210
Customer Refunds
234094
CK
09/19/2012
PCC001 CONNECTION -PC
090267
VO
71570
Computer Supplies
090311
VO
89202
Computer Hard/Software - temp
Page. 12 of 14
Report. APCHK.rpt
Company:
EVWD
Discount OrigDocAmt
DrCr
99.37
D
96.27
D
637.01
637.01
D
26.99
26.99
D
401.59
401.59
D
3,240.00
3,240.00
D
24.28
24.28
D
27.85
27.85
D
76.74
11.69
D
11.20
D
27.99
D
25.86
D
1,054.72
527.36
D
527.36
D
103.01
20.00
D
83.01
D
3,442.50
3,442.50
D
41.19
41.19
D
11,549.96
459.81
D
3,038.55
D
Data Wednesday, September 19, 2012
East Palley Water District
Page: 13 & 14
,mp o�
-- """'''
Check RegCheck Register
sepe»: APCHK.rptister-EVWD
User: KATHY
Company. EVWD
Check Nbr
Type
Date
Id Name ProiectlD Protect Description
Discount Orig DocAmt
DrCr
090312
VO
89202
Computer Hard/Software - temp
43559.65
D
090320
VO
89202
Computer Hard/Software - temp
36.80
D
090321
VO
SW02
Computer Hard/Software -temp
105,66
p
090322
VO
89202
Comp,.+.er Hard!Software - temp
1,49241
D
090323
V0
69202
Computer Hard/Software - temp
36.81
D
090324
VO
89202
Computer Hard/Software - temp
234.94
D
090325
VO
89202
Computer Hard/Software - temp
1,495.33
D
234095
CK
09/19/2012
PRE027 PROPERTIES -PREFERRED GROUP
62.25
089967
VO
22210
Customer Refunds
62.25
D
234096
CK
09/19/2012
RE6003 REBOLLAR-CAROLINA S
102.37
089923
VO
22210
Customer Refunds
102.37
D
234097
CK
09/19/2012
SEN001 SENTRY -TECH SYSTEMS, L.L.C.
1,475.00
090261
VO
72500
Security Services
1,475.00
D
234098
CK
09/19/2012
S00002 SO CAL GAS COMPANY
24.49
090309
VO
71010
Utilities
24.49
D
234099
CK
09/19/2012
S00004 SO CAL EDISON COMPANY
238,008.43
090295
VO
63000
Electric
235,311.98
D
090295
VO
71010
Utilities
2,696.45
D
234100
CK
09/19/2012
SSC001 SSC CONSTRUCTION, INC.
78,545.98
090275
AD
22275
Retention Payable
-8,727.33
C
090274
VO
11200
Construction in Progress WA002292 Plant 134 Upgrade
87,273.31
D
234101
CK
09/19/2012
STA085 STATE OF CALIF CA EMERGENCY MG
17,828.00
090273
VO
22203
Grant Payable
17,828.00
0
234102
CK
09119/2012
TEL011 TELEPACIFIC COMMUNICATIONS
2,980.71
09=3=1.
27`0
711010
iililities
793.00
0
090301
VO
71015
Telephone
2,187.71
D
234103
CK
09/19/2012
TER001 TERRY -NORM
37.57
090302
VO
79100
Safety Equipment
37.57
D
234104
CK
09/19/2012
TOD002 TOnD PFTFRS FI_FCTRICAI_
125,nn
090303
VO
71615
Building Repairs! Maintenance
125.00
D
Date: Wednesday, September 19, 2012
Time: 12:19PM
user: KATHY
Check Nbr
Type
Date
234106
CK
09/19/2012
090304
VO
13540
234107
CK
09/19/2012
090257
VO
62000
090260
VO
62000
234108
CK
09/19/2012
090329
AD
71756
090328
VO
71756
234109
CK
09/19/2012
090262
VO
71620
234110
CK
09/19/2012
090271
VO
71015
090272
VO
71015
234111
CK
09/19/2012
090270
VO
72400
234112
CK
09/19/2012
090317
VO
61000
090318
VO
61000
East Valley Water District
Check Register - EVWD Check Register
Id Name ProiectlD Proiect Description
UN1013 UNION BANK OF CALIFORNIA
Installment Fund -2010
UN1021 UNITED SITE SERVICES
Maintenance
Maintenance
VAL068 VALERO MARKETING & SUPPLY COMP
Equipment Fuel and Oil
Equipment Fuel and Oil
VAN028 VANGUARD CLEANING SYSTEMS,INC
Janitorial Services - Contracd
VER004 VERIZON CALIFORNIA
Telephone
Telephone
WAGO05 WAGNER & BONSIGNORE
Legal Fees
WWG001 GRAINGER
Materials & Supplies-Oper.
Materials & Supplies-Oper.
Page: 14 of 14
Report: APCHK.mt
Company: EVWO
Discount OrigDocAmt DrCr
216,988.55
216,988.55 D
233.91
114.73 D
119.18 D
12,248.61
-94.26 C
12,342.87 D
1,345.00
1,345.00 D
78.10
46.62 D
31.48 D
2,134.05
2,134.05 D
34.59
19.91 D
14.68 D
Total 904,689.32
BOARD AGENDA STAFF REPORT
Meeting Date: September 26, 2042
East Valley
Water District Public Hearing: O
Discussion Item: A�!r
Consent Item O
Closed Session ❑
September 12, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUIijE.C::T: DESIGN -BUILD -FINANCE SERVICES
RECOMMENDATION:
Staff recommends that the Board of Directors:
1. ,Select Balfour Beatty Construction to provide design -build -finance services for the n,
District Headquarters; and
2. Authorize the General Manager to negotiate the cost of the Headquarters Project bay:
on the approved concept and design.
BAC KGROUND/ANALYSIS:
On April 11, 2012, the Board of Directors adopted the District's Strategic Initiatives, creatinl
series of key performance objectives in support of the District's new organizational directit
One of the District's key objectives is to enhance our role by creating an environment conduct
to more efficient and effective public service. In doing so, the District recognizes the need
build a new District Headquarters to better serve the needs of our customers and community.
In duly 2012, District staff completed a comprehensive property analysis that evaluated', vatic:
potential locations for the future District Headquarters. Staff presented the Greenspot proper:
for three. reasons.
It offers easy access and provided the required space to buIld the District Headquarters.
The site embodies the historical setting of the region, which includes a working citr.
grove as well as the handmade stone water troughs that delivered North Fork water
irrigate the groves in the late 1800's; and
Page I
SR#01
AGENDA DATE: September 26, 2012
SUBJECT: DESIGN -BUILD -FINANCE SERVICES
3. A completed Phase 1 Environmental Assessment that determined that there were no
environmental constraints that would restrict the District from building on this
property.
On July 25, 2012, the Board of Directors took formal action and selected the Greenspot property
as the preferred location.
With the Headquarters site selected, staff was able to complete the design -build -finance scope
of work to develop the Request for Qualifications (RFQ). Design -build -finance is a method of
project delivery in which one entity works under a single agreement with the District to provide
design, construction and financing services. This provides for one unified flow of work from
initial concept through completion. Under the current time constraints, this will streamline
project delivery as well as save money and time. Additionally, awarding one agreement will
decrease the administrative burden of managing disparate agreements, establish a not -to -exceed
amount, eliminate the need for change orders during construction, hold one entity accountable
for cost, schedule and performance, and allow staff to focus on the project itself.
On August 7, 2012, the District sent out RFQ's soliciting statements of qualifications from firms
with experience in design -build -finance projects. On August 27, 2012, the District received a
total of eight (8) Statements of Qualifications which staff reviewed/evaluated and chose the top
four (4) most qualified firms to interview.
1. Balfour Beatty Construction
San Bernarctno, (-A
-T Tilden — Coil Constructors
Riverside, CA
3. Lusardi Construction Company
San Marcos, CA
4. EDGE Construction, LLC
Temecula, CA
The interview process, which was conducted on September 12, 2012, was designed so that each
firm was able to bring their project team to meet with the District's Engineering and
Management team to further discuss their related experience and approach to the project. After
an overall evaluation of each of the top four (4) firms, it is staffs recommendation to select
Balfour Beatty Construction as the most qualified firm to partner with the District. Balfour
Beatty's west coast corporate office is located in San Diego and their Inland Empire office is in
San Bernardino.
Balfour Beatty Construction has a proven successful track record of completing over 38 design
build projects that include the Hemet Professional Development Service Center and the
Western Municipal Water District Operations Building. Balfour Beatty Construction presented
a comprehensive package that would provide professional quality services in the area of
architectural design and engineering services inclusive of a moving strategy to ensure successful
Page 12 SR#0149
AGENDA DATE: September 26, 2012
SUBJECT: DESIGN -BUILD -FINANCE SERVICES
and seamless transition from the existing Highland and Del Rosa locations to the new Dist
Headquarters on Greenspot Road. As a regionally based contractor, they recognize
importance of utilizing local work forces and plan to bid contract phases to local s
contractors. For these reasons, staff is confident that Balfour Beatty has the experience
expertise to meet the District's aggressive timeline and deliver a product: that meets the pure -
and needs of our organization and community.
If this recommendation is approved, staff will begin working with Balfour Beatty to complete
operational needs assessment and develop broad architectural concepts for considerati
Project elements that are identified by the Board will be considered in the design options. S: .i
anticipates that when the design elements and operational needs are identified, draft desi,,._
will be completed for the Board and the public to review prior to final approval.
Once a final project design is completed and approved by the Board, staff will work with Balf
Beatty to develop the project costs. The General Manager will negotiate the not-to-exc
agreement and construction schedule for consideration and approval by the Board of Direct
before any financial commitments are made by the East Valley Water District.
STRATEGIC INITIATIVE:
T'he District's Headquarters project supports:
Strategic Initiative lI - Create an Environment more Conducive to Efficient and Effective Pul
Service and key performance objectives
(D) Perform headquarters needs assessment
(E) - Deliver property options to Board and commence construction
REV I r W BY OTHERS:
The District's Engineering Staff has reviewed and evaluated the Statements of Qualifications.
FISCAL IMPACT:
The casts associated with the project will not be determined until the building concept has been
identified and each of the construction elements are estimated.
Respectfully submitted:
John rtra
General Manager/CEO
Page 13
Reco ded by:
John
Assistant General Manager
SR#0
BOARD AGENDA STAFF REPORT
t4East Valley Meeting Date: September 26, 20 t2
Water District Public Hearing: 0
—"-- --- Discussion Item:
Consent Item r_1
Closed Session r_1
September 13, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: INVESTMENT POLICY
RECOMMENDATION:
This item is informational only.
BACKGROUND/ANALYSIS:
Attached and submitted for your review is East Valley Water District's investment polic)
adopted in previous years. The District policy is more restrictive than the Government Codi
that certain types of investment allowed by Code Section 53601 are not incorporated into
I)istrct's policy. The omitted investment types are:
• Banker's acceptances - maximum 180 day maturity
a Commercial paper - restricted to highest Moody's rating; issued by US Corpora6
with in excess of $500 million in assets - maximum 270 day maturity
• Repurchase and Reverse Repurchase agreements
• Mortgage securities
• Medium term corporate notes -maximum of 5 years maturity
the Board has expressed a desire to pursue higher yields on our investment portfolio, wi-,!:c
maintaining a high level of safety and a sufficient level of liquidity. This will likely requ n-
diwi-sifying to investment types not currently permitted by the District's Investment Policy.
Staff has asked the investment managers from Citizen's Business Bank Wealth Managemem
review the District's investment history and performance, and to make suggestions ab
investment types that could be permitted under the District's Investment Policy with
sustaining significant incremental risk.
Page 1 SRA
AGENDA DATE: September 26, 2012
SUBJECT: INVESTMENT POLICY
Staff will incorporate suggested changes into the Investmenr Policy and bring the updated
Investment Policy back to the Board for adoption in October.
STRATEGIC INITIATIVE:
Review of the District's Investment Policy supports:
Strategic Initiative II. - Create an Environment more Conducive to Efficient and Effective Public
Service and key performance objectives
(D) — Review District's Reserve Investment Program
REVIEW BY OTHERS:
Not applicable.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
p UI Ni
J Mura
General Manager/CEO
ATTACHMENTS:
Investment Policy
Page 12
Recommended by:
Brian` ompkins
Chief Financial Officer
SR#0153
Exhibit "A"
POLICY AND PROCEDURE
OEastValley EAST VALLEY WATER DISTRICT
—_
INWater District.
APPROVAL DATE
06/28/2011
UAL
IES MANUAL
POLICY NO.
APPROVED ROVED BY POLICY TITLE EFFECTIVE DATE
ARD OF DIRECTORS INVESTMENT POLICY June 28, 201 1
Pagel of 7
INVESTMENT POLICY:
Purpose:
The purpose of this policy is to establish uniform procedures for investing District funds
in a manner that will provide the highest investment return, with the maximum security,
while meeting the daily cash flow demands of the District. This policy is intended to
conform to all statutes governing the investment of East Valley Water District funds.
Scope:
This policy applies to all financial assets of the East Valley Water District. These funds
are accounted for in the annual District audit. There are no funds excluded from this
policy.
Prudence:
A. Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs; not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to
be derived.
B. The standard of prudence to be used by investment officials shall be the
"prudent investor" standard (CGC §53600.3) and shall be applied in the context
of managing an overall portfolio.
C. Investment officers acting in accordance with written procedures (Attachment 1)
and the investment policy and exercising due diligence shall be relieved of
personal responsibility for an individual security's credit risk or market price
changes, provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
Exhibit "A"
POLICY" AND PROCEDURE
4DWater
EastValley EAST VALLEY WATER DISTRICT
District
APPROVAL DATE
MANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
June 28, 201 1
Page 2 of 7
Objectives:
A. As specified in CGC §53600.5, when investing, reinvesting, purchasing,
acquiring, exchanging, selling and managing public funds, the primary
objectives, in priority order, of the investment activities shall be:
1. Safety: Safety of principal is the foremost objective of the investment
program. Investments of the East Valley Water District shall be undertaken
in a manner that seeks to ensure the preservation of capital in the overall
portfolio. To attain this objective, diversification is required in order that
potential losses on individual securities do not exceed the income generated
from the remainder of the portfolio.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the
East Valley Water District to meet all operating requirements that might be
reasonably anticipated.
3. Return on Investments: The investment portfolio shall be designed with the
objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the investment risk constraints and the
cash flow characteristics of the portfolio.
Delegation of Authority:
A. Authority to manage the investment program is derived from California
Government Code Sections 53600, et seq. Management responsibility for the
investment program is hereby delegated to the General Manager, who shall
establish written procedures for the operation of the investment program
consistent with this investment policy.
B. Procedures should include references to: safekeeping, repurchase agreements,
wire transfer agreements, collateral/depository agreements and banking
services contracts, as appropriate.
C. Such procedures shall include explicit delegation of authority to persons
responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the
Exhibit "A"
POLICY AND PROCEDURE
r nEastValley— EAST VALLEY WATER DISTRICT
_ _ Water District
APPROVAL DATE MANUAL POLICY NO.
06/28/2011 FISCAL POLICIES MANUAL
APPROVED BY POLICY TITLE EFFECTIVE DATE
BOARD OF DIRECTORS INVESTMENT POLICY June 28, 201 1
Page 3 of 7
procedures established by the General Manager. The General Manager shall
be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials.
D. Under the provisions of California Government Code 53600.3, the General
Manager is a trustee and a fiduciary subject to the prudent investor standard.
Ethics and Conflicts of Interest:
A. Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with the proper execution of the
investment program, or which could impair their ability to make impartial
investment decisions.
Authorized Financial Institutions and Dealers:
A. The General Manager and/or Financial Officer will maintain a list of financial
institutions, selected on the basis of credit worthiness, financial strength,
experience and minimal capitalization authorized to provide investment services.
No public deposit shall be made except in a qualified public depository as
established by state laws.
B. For brokers/dealers of government securities and other investments, the
designated official shall select only broker/dealers who are licensed and in good
standing with the California Department of Securities, the Securities and
Exchange Commission, the National Association of Securities Dealers or other
applicable self-regulatory organizations.
C. Before engaging in investment transactions with a broker/dealer, the General
Manager shall have received from said firm a signed Certification Form
(Attachment ll). This form shall attest that the individual responsible for the East
Valley Water District's account with that firm has reviewed the East Valley Water
D'strict's Investment Policy and that the firm understands the policy and intends
to present investment recommendations and transactions to the East Valley
Water District that are appropriate under the terms and conditions of the
Investment Policy.
Exhibit "A"
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
*0WEaStValley
ater District
APPROVAL DATE
MANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
June 28, 201 1
Page 4 of 7�
Authorized and Suitable Investments:
A. The East Valley Water District as empowered by California Government Code
§53601, et. Seq., established the following as authorized investment:
1. Bonds and Certificates of Participation issued by the East Valley Water District.
2. United States Treasury Bills, Notes & Bonds
3. Registered state warrants or treasury notes or bonds issued by the State of
California.
4. Bonds, Notes, warrant or other evidence of debt issued by a local agency within
the State of California.
5. Negotiable Certificates of Deposit issued by federally or state chartered banks or
associations. Not more than 30% of surplus funds can be invested in
certificates of deposit
6. Shares of beneficial interest issued by diversified management companies
(Money Market Mutual Funds) investing in the securities and obligations
authorized by this section. Such funds must carry the highest rating of at least
two of the three largest national rating agencies. Not more than 15% of surplus
funds can be invested in Money Market Mutual funds.
7. Funds held under the terms of a Trust Indenture or other contract or agreement
may be invested according to the provisions of those indentures or agreements.
8. Collateralized bank deposits with a perfected security interest in accordance
with the Uniform Commercial Code (UCC) or applicable federal security
regulations.
B. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5,
the East Valley Water District shall not invest any funds covered by this
Investment Policy in inverse floaters, range notes, interest -only strips derived
from mortgage pools or any investment that may result in a zero interest accrual
Exhibit "A"
POLICY AND PROCEDURE
EastEAST VALLEY WATER DISTRICT
*vater District
A. P
BOARI
PROVAL DATF,
MANUAL
POLICY NO.
0812812011
FISCAL POLICIES MANUAL
PPROVED BY
POLICY TITLE
EFFECTIVE DATE
1 OF DIRECTORS
INVESTMENT POLICY
June 28, 201 1
Page 5 of 7
if held to maturity.
Collateralization:
A. All certificates of deposit must be collateralized by U.S. Treasury Obligations.
Collateral must be held by a third party trustee and valued on a monthly basis
Safekeeping and Custody:
A. All security transactions entered into by the East Valley Water District shall be
conducted on a delivery -versus -payment (DVP) basis.
B. All securities purchase or acquired shall be delivered to East Valley Water
District by book entry, physical delivery, or by third party custodial agreement as
required by CGC §53601.
Diversification:
A. The East Valley Water District will diversify its investment by security type. and
institution. It is the policy of the East Valley Water District to diversiy its
investment portfolio. Assets shall be diversified to eliminate the risk of loss
resulting from over concentration of assets in a specific maturity, a specific
issuer or a specific class of securities.
B. Diversification strategies shall be determined and revised periodically. In
establishing specific diversification strategies, the following general policies and
constraints shall apply:
1. Portfolio maturities shall be matched versus liabilities to avoid undue
concentration in a specific maturity sector.
?. Maturities selected shall provide for stability of income and liquidity.
3. Disbursement and payroll dates shall be covered through maturities
investments, marketable U.S. Treasury bills or other cash equivalent
instruments such as money market mutual funds.
Exhibit "A"
POLICY AND PROCEDURE
�*Vvater
EastValley EAST VALLEY WATER DISTRICT
District
APPROVAL DATE
06/28/2011
MANUAL
FISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
BOARD OF DIRECTORS
POLICY TITLE
INVESTMENT POLICY
EFFECTIVE DATE
June 28, 201 1
Page 6 of 7
Reporting:
A. In accordance with CGC §53646(b)(1), the General Manager and/or Financial
Officer shall submit to each member of the Board of Directors a quarterly
investment report. The report shall include a complete description of the
portfolio, the type of investments, the issuers, maturity dates, par values and the
current market values of each component of the portfolio, including funds
managed for EVWD by third party contracted managers. The report will also
include the source of the portfolio valuation.
B. As specified in CGC §53646(e), if all funds are placed in LAIF and /or FDIC
insured accounts, the foregoing report elements may be replaced by copies of
the latest statement from such institutions.
C. The report must also include a certification that (1) all investment actions
executed since the last report have been made in full compliance with the
Investment Policy and (2) the East Valley Water District will meet its
expenditures obligations for the next six months is required by CGC
§53646(b)(2) and (3) respectively. The General Manager and/or Financial
Officer shall maintain a complete and timely record of all investment
transactions.
Investment Policy Adoption:
A. The Investment Policy shall be adopted by resolution of the East Valley Water
District. Moreover, the Policy shall be reviewed on an annual basis, and
modifications must be approved by the Board of Directors.
Table 1
Investments Authorized By East Valley Water District
In Accordance With California Government Code §53601
Exhibit "A"
POLICY AND PROCEDURE
nEastValley EAST VALLEY WATER DISTRICT
�M/ Water District
APPROVAL DATE
06/28/2011
APPROVED BY
tD OF DIRECTORS
ANUAL
SCAL POLICIES MANUAL
)LICY TITLE
[VESTMENT POLICY
POLICY NO.
EFFECTIVE DATE
.lune 28, 201 1
Page 7 of 7
Mutuai funds maturity may be defined as the weighted average maturity, money marker muruai Tunas
must have an average maturity of 90 days or less, per SEC regulations
Supersedes Investment Policy adopted on October 13, 2009.
Maximum
Auth.
Required
CGC
Investment Type
Maturity
Limit %
Rating
53601 (a)
Local Agency Bonds
5 Years
None_
None
53601 (b)
U.S. Treasury Bills, Notes, Bonds
5 Years
None
None
53601 (c)
State Registered Warrants, Notes or Bonds
5 Years
None
None
53601 (d)
Notes, Bonds of Other Local Calif. Agencies
5 Years
None
None
53601 (e)
U.S. Agencies
5 Years
None
None
53601 (h)
Negotiable Certificates of Deposit
5 Years
30`yo
None
53601 (k)
Money Market Mutual Funds &Mutual Funds
5 Years
15`%
2 -AAA
53601 (m)
Collateralized Bank Deposits
5 Years
None
None
----
53601 (d)
Local Agency Investment Fund (LAIF)
-
N/A
None
—on
None
Mutuai funds maturity may be defined as the weighted average maturity, money marker muruai Tunas
must have an average maturity of 90 days or less, per SEC regulations
Supersedes Investment Policy adopted on October 13, 2009.