HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/10/2012East Val ley
Nater District
3694 HIGH] AND AVE., SUITE #30, HIGHLAND, CA
BOARD! MEETING October 10, 2012 5:30 P.M.
AGENDA.
"In ord r to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not
requiring departmental investigation, will be considered by the Board of Directors".
CALL 10 ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors
rc;,aidim, any items within the subject matter jurisdiction of the East Valley Water District. The
Board of Lirectors may BRIEFLY respond to statements made or questions posed. Comments are
limited to three minutes per speaker.
Mr. Roger Light from Cajon High School (2013 inland Solar Challenge)
AGENDA - This agenda contains a brief general description of each item to be considered. Except
as otherwise provided by law, no action shall be taken on any item not appearing on the following
agenda unless the Board of Directors makes a determination that an emergency exists or that a need
to take immediate action on the item came to the attention of the District subsequent to the posting
of the agenda.
Approval of Agenda
2. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered
ty the Beard of Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless members
of the board, the administrative staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar.
It. Approval of the Board meeting minutes for September 26, 2012
b. Accept and file the Financial Statements for June 2.012
C. D rectors fees and expenses for September 2012
d. Accounts Payable Disbursements Accounts Payable Checks 234113 through 234266
which were distributed during the period of September 20, 2012 through October 3,
2012 in the amount of $927,603.87. Payroll and benefit contributions for the period
ended October 3, 2012 and included checks and direct deposits, in the amount of
$375,622.57. Total Disbursements for the period $1,303,226.44
OLD BUSINESS
3. Adopt the California Environmental Quality Act (CEQA) Categorical Exemption finding
under Section 15302 for the Bridge Repair at Plant 134 Project and authorize staff to record a
Notice of Exemption for this project
NEW BUSINESS
4. Review and approve the District's 2012/2013 Strategic Communications Plan
REPORTS
5. General Manager / Staff Reports
• Water Resources Institute Event -October 27, 2012
6. Legal Counsel Report
7. Committee Reports
• Legislative & Public Affairs Committee Update
• Accept minutes for Legislative & Public Affairs Committee
o January 9, 2012
o May 14, 2012
o June 4, 2012
o August 29, 2012
8. Oral comments from Board of Directors
CLOSED SESSION
9. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
One (1) Potential Case
10. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8]
Property: 3654 Suites 18, 3694 Suite 30
E. Highland Ave
Party with whom District will negotiate: Highland Star LLC
Party who will be negotiating on behalf of the District: General Manager
Under Negotiation: Price and Terms of Paymcnt
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURN
PLEASE N(-) CE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
availa.blc for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland,
during normal business hours. Also, such documents are available on the District's website at
V, e w__ai,t _ally subject to staffs ability to post the documents before the ince-ting.
Pursuant to Government Code Section 54954.2(a), any request for a disability -related modification or
accommodation, including auxiliary aids or services, that is sought in order w participate in the above-
agcndiz.,d public meeting should be directed to the District's Administrative Managcr at (909) 885-4900 at
least 72 flours prior to said meeting.
c,ul tc? Approval
LAST VALLEY WATER DISTRICT SEPTEMBER 26, 2012
IFGULAR BOARD MEETING
MINUTES
the Chu.irman of the Board called the meeting to order at 530 p.rn. Director Wilson led the
I lag Sal tt c.
PRLSE^:T: Directors. Coleman, 1_eVesque, Morales, Sturgeon, Wilson
�BSi-^17`, Directors: None
SiAE'F'. John Mura, General Manager/CLO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Cecilia Contreras,
Executive Assistant
I I GAL COI NSEL: Steve Kennedy
(I ll LSTf s): Amembers of the public
APPROVAI. OF AGENDA
1'111-suant to Government Code Section 54954.)(b)(2.), the Board added the following item on
tie � los, session agenda for the meeting after unanimously determinirig that that there is a
FCC -1 1 or iniunediate action which arose after the agenda was posted.
1'1 11 IC EN9PLOYEE DISCIPI_INE/DISMISSAL/RLI EASE
(Go,. crnmen - Code Section 54957)
PVI/SIC (Vdilson-Morales) that the September 26, 2012 agenda be approved as
z nunde;.1.
PUNIC PARTICIPATION
Cli.urnrn LcVcsque declared the public participation section of the meeting open at 5:31 p.m.
'11-��lichael Henderson stated that he has been with the District for IF year,,, and with the
me inI--n L;eneral fylanager and Assistant General Manager, the changes are making it easier
o v% ork-
�1r Ken neck arrived to the meeting at 5:32 pm.
'Is ' 1a -tha )uran stated that she has been with the District for 23 years and that she can see
the 1 i�4 vat the end of the tunnel with a new headquarters building.
here Le ng no further �N ritten or verbal comments, the public participation section u+as
closed.
Minutes: 09/26/12 cmc
APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 22, 2012
M/S/C (Wilson -Morales) that the board meeting minutes for August 22, 2012 be
approved as submitted.
APPROVAL OF THE BOARD MEETING MINUTES FOR SEPTEMBER 12, 2012
M/S/C (Wilson -Morales) that the board meeting minutes for September 12, 2012 be
approved.
DISBURSEMENTS
M/S/C (Wilson -Morales) that General Fund Dishurscments #233952 through
#234112 distributed during the period of September 6, 2012 through September 19, 2012 in the
amount of $904,689.32 and Payroll Fund Disbursements for the period ending September 19,
2012 in the amount of $252,802.49 totaling $1,157,491.81 be approved.
AWARD OF AGREEMENT TO BALFOUR BEATTY CONSTRUCTION TO PROVIDE
DESIGN -BUILD -FINANCE SERVICES FOR THE NEW DISTRICT HEADQUARTERS
AND TO AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE THE COST OF
AGREEMENT BASED ON THE APPROVED CONCEPT AND DESIGN OF THE
DISTRICT HEADQUARTERS
The General Manager/CEO gave on overview of the current headquarters and the steps and
changes that the District has taken including but not limited to:
• The current lease at Highland and Palm Ave.
• Strategic Plan
o Key Performance Indicators
• Property chosen for future site
o Analyses done
• Request for Qualifications sent out in August for a contractor to Design -Build
Finance
• Interviews were held for the four (4) most qualified candidates
The General Manager/CEO stated that after careful consideration, the recommendation is to
enter into an agreement with Belfour Beatty Construction.
The team from Balfour Beatty Construction was introduced to the Board; that the team
provides quality parts that include engineering, environmental, architectural, and financial
aspects; that the team that has been established to work on the project is made up of
members from the Highland planning commission, local East Valley Water District
Residents, and an environmental firm who has signed off on the location. Each member g<n°c a
brief overview of their history and how they can be an effective tram player in the future
headquarters.
2 Minutes: 09/26/12 cmc
P r. .2os� �oncs complimented the Board on moving forward; that he is a lifelong East valley
Water District customer and is impressed by the depth, interest, and. motivation of John
Nlu-t
iyIF. Larry Madmberg stated that whr_n he was on the Board that the Headquarters project
�: as a very Fnistrating issue and that he is happy that the employees will soon have a new
1,omc.
I t r. Aaron Hodgdon stated that the team that was selected was a good choice and that this is
gutxl decision of the Board to move forward.
1r. ,Allen W.hiams stated that this it great effort put forth and it would he a shame if it fails;
that the employees of East Valley Water District need a permanent home.
Mr. Andrew Theisen stated that he is an employee of the District and that and the yard
f.iciiitics are not easy to work at but that he makes do; that he is looking forward to the
District moving forward.
I oard member Wilson inquired about the type of relationships the team has with each other,
t',cV h;tve s, -,en the future site, and if they will be using a value engineering concept.
ioar.l nienrber Coleman inquired about the cost per square footage and if this will be a frugal
i wilding.
Hoard member Sturgeon had concerns with corporate headquarters of Balfour Beatty being
locaTCd in London; that he would like staff to attempt to contact other contractors with the
s:nnc qualifications within the United States.
The teen hiom Balfour Beatty collectively answered the board mernbers inquiries by the
lmvim,:
• The other entities involved are sub -contractors to Balfour Beatty;
Ilie future site is a beautiful site and that they will be looking into a way to
incorporate the current landscape into the project;
They will be using a life cycle analysis to help with the design of the building;
• Until the building is designed, they do not have a cost; that as the project moves
G:rrwatrd, staff will be presented with costs; and
R That iI'allOur Beatty has a local office in San Bernardino and all the subcontractors that
are hired are local; that the 1 1/2�/o goes to the corporate office and the rest goes into the
L>c:11 economy.
ce Chairman Morales stated that a company like Balfour Beatty has the resources of
letting together a team like they have done is an example of best practces; that he feels the
Ptsrrict couldn't find a better contractor and believes that they will go out and find the best
quahlicd subcontractors; that he read the entire Request For Qualifications packet that was
<ent oUt and it %vas very welt crafted.
3 Minutes: 09/26/12 cine
Chairman LeVesque stated that the board has tried for the past 15-20 years to build a new
facility; that the countdown clock means a great deal and a decision needs to be made.
Chairman LeVesque reviewed amount of costs that have bean spent over the past years at
trying to progress with a new headquarters building.
Board member Wilson stated that he doesn't want the District to be Locked into anything
and that the verbiage on the agreement needs to cover any items that may arise in the future.
The General Manager/CEO stated that staff has done the clue diligence with the
environmental prior to moving forward; that a needs assessment will be starting soon with
staff; that as the project progresses, cost and design will he brought to the board and a not
to -exceed cost will be set.
Mr. Kennedy stated that the Request for Qualifications document included a copy of the
contract agreement; that there should be no modifications to the agreement and there k
language included with respect to surety and indemnification.
M/S/C (Morales -Wilson) to select Balfour Beatty Constriction to provide clesign
build -finance services for the new District Headquarters and to authori7c the General
Manger to negotiate the cost of agreement based on the approved concept and design of the
District Headquarters.
A roll call vote was taken:
Board member Coleman voted Yes.
Board member Sturgeon voted No.
Board member Wilson voted Yes.
Vice Chairman Morales voted Yes.
Chairman LeVesque voted Yes.
The Board took a break at 6:59 pm
The Board returned to session at 7 07 pin.
DISCUSSION REGARDING THE DISTRICT'S INVESTMEN'I POLICY
The General Manager/CEO stated that the District's Financial Investment team will provide
an update on the District's investments, allocations, and adjustments.
The Chief Financial Officer stated that the investment policy is reviewed each year; that the
Strategic Initiatives and Key Performance Indicators help pursue better investments.
Mr. Richard McDonald and Mr. Bob Swan gave an overview of the Districts overall portfolio.
Board member Coleman inquired about how much could the District yield if we \-vent
through California Code.
4 Minutes: 09/26/12 cine
\ ice Chairman Montles stated that the fiscal policy that is in place settled on this prudent
poIk y ;which helped the District achieve a AA- Fitch rating.
ha_irnuui LeVesque stated that he is comfortable with the fiscal policy as it is, and
teeoirtfn'inds that the policy be reviewed annually and that this item should be added to the
next boc.rd meeting agenda.
Information only.
GENERAL MANAGER / STAFF REPORTS
-i lie General Manager/CFO, Assistant General Manager and CFO reported on the
f nlhw nig items:
• New sewer vactor purchased
• Im ttation from California Department of Public Health to submit a construction
grant apphcation for Plant 150
• Repo ting of pensions by Governmental agencies
Information nl lv.
LEGAL REPORT
No report at this time.
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
vicc Chairran Morales congratulated Board and staff on the bold move towards a new
jcaclquarters Facility. Vice Chairman Morales commended staff for the bar -b -q trailer and
larch that he had attended; that he wanted the Board to understand that at the Legislative 6z
P ib:ic Pflaits Committee meeting his decision was to bring the branding efforts and new
lcgo to the fill Board for review and discussion.
Boaar t Mcmber Sturgeon apologized for his comments made in regards to military bases and
waa not trying to offend anyone; that he feels that the countdown clock can hinder our ability
.o ncgoriate, and the new headquarters contractor will have a hold on the District; that the
District shoidd try and negotiate an arrangement with the landlord as :i backup if the new
)mlding isnot completecl bV the end of the current lease.
;pard nicmhcr Coleman stated that the District is moving forward tremendously; that he
tip vci,xcd wadi asking Balfour Beatry to attend the meeting so that they can answer any
Iucstions th--board members had.
.-h tiri:m LeVesque stated that this is another step in the right direction; that the agreement
.vitli the contractor is keeping the strategic planning process that was agreed to in April; that
5 Minutes: 09/26/12 cmc
any items discussed in committee meetings will be brought to the full board for discussion
and approval before any decisions are made.
Information only.
CLOSED SESSION
The Board entered into Closed Session at 8:02 p.m. as provided in the California Open
Meeting Law. Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 8:33 p.m. The items listed on the agenda wctc
discussed in closed session with the follow action being taken.
With respect to item #8: - No reportable action taken.
With respect to item #9: - The Board unanimously authorized President LcA/csdue to CyeCUCC
the written decision that was prepared following the oral decision previously issued by the
Board in connection with the personnel matter.
ADJOURN
The meeting adjourned at 8:33 p.m.
John J. Mora, Secretary
Matt Levesque, President
6 Minutes: 09 20,12 cmc
BOARD AGENDA STAFF REPORT
Meeting Date: October 10, 2012
*o
East Valley
Public Hearing: EDWaterDistrict
Discussion Item: �
Consent Item
Closed Session
September 27, 2012
TO: GOVERNING BOARD MEMBERS
1 It() N4, GENERAL MANAGERICEO
SUBIEC'I: FINANCIAL STATEMENTS FORJUNE 2012
R.ECOM MENDATION:
Staf [ recommends that the Board of Directors accept and file the attached financial statements,
sr_tbjcct to audit.
BACKGROUND/ANALYSIS:
Balance Sheet
Totai Assers increased by $134,004 during June. This net change included.
• A $242 thousand increase in Construction in Progress (explained below)
• An increase to grants receivables of $1,782,079 for grant eligible expenses through June
30,2012
• An increase of $3,625,413 in accumulated depreciation for the year ended June 30, 2012
• An increase of $1,203,456 in unrestricted crash due to SRF reimbursements of costs
related to Plant 150 and Eastwood Farms
• An increase in Accounts Receivable due to the increase in water sales for June 2012
Change in financial condition indicators during June:
• the ctrrent ratio (working capital) increased significantly from 1.76:1 to 3.12:1
• coverage of current liabilities by cash increased from 1170/0 to 1900/0
Budget : amendments
Budget amendments approved by the Board of Directors on March 14th have been entered, and
a Located to the fiscal periods affected by the amendments, including retroactive changes to
l eriods that n ere previously presented and adopted. Both the original and amended budgets are
shown in the right hand columns on the attached Statement of Revenue and Expenditures.
Page I I
SR#015?
AGENDA DATE: October 10, 2012
SUBJECT: FINANCIAL STATEMENTS FOR NNE 2012
Revenue & Expenses Statement
Operating Revenue
Water sales were $247,744 above projection for June, during which the District sold 984,688
HCF (736.5MG) of water. As shown in the graph below, customer consumption for June 2012
was substantially higher than consumption during June 2010 and 2011.
Sales Volume by Month - Current Fiscal Year
(with 2 previous yrs for comparison)
1,200,000
1,100,000 ',..
1,000,000
900,000 \�
800,000
1
700,000 - -----
600,000
500,000
400,000
300,000 _. _.....
200,000 __.. ... __....
100,000 _._.. _....._...
' Jy ' Jp '42Q' O�� ' p: Qeo ,ac'<yo'a� Qg9 4a1 'oc
– – – 2009-10
— -2010-11
2011-12
Other District operating revenues were $28,702 over projection in June, and Sewer Treatment
revenue, which is passed through to the City of SB was $39,275 over projection.
Operating Expenses
Water operating expenses were $86,178 under budget, and sewer operating expenses $45,117
over budget in June. Year to date, operating expenses are $1,756,864 under amended budget:
• Source of Supply costs in June included the semiannual payment of $82,555 to the San
Bernardino Valley Water Conservation District for groundwater production. Source of
Supply costs are $7,274 under budget forJune.
Page 12
SR#0157
AGENDA DATE: October 10, 2012
SUPJEC"f: FINANCIAL STATEMENTS FOR JUNE 2012
Pumping power costs were $56,400 under budget for the month. Labor costs came in at:
$22,889 over budget due to the increase in vacation and sick liability at the end of the
year. Overall the pumping department is $38,767 under budget for the month.
The treatment unit at Plant 27 remained off line in June due to high fluoride. The run
times at Plant 40 and Plant 107 have purposely been cut back as it is more cost effective
to pump water from other sources. As a result costs for June are $59,356 under budget.
• Transmission and Distribution costs were $28,864 below budget, and are skewed by two
year end adjustments. The first is a negative $64,720 charge in labor expense caused by a
t: rminating employee cashing out his sick leave, but rather than taking a cash payment,
rolling the leave over to PERS for service credit. In effect, this is the deferral of a current
exper..se to future periods in the form of increased pension costs.
• The second is a one-time charge to materials and supplies for $69,277 for meters that
were scrapped because they did not comply with the AB 1953 lead ruling.
• Sewer treatment costs for June were $39,275 over budget. The revenues were also over
by the same amount. This is the pass through fee we pay to the City of San Bernardino.
Operating Expenses Y -T -D
■ Genrl & Admin
■ Source
Pumping
■ Water Treatment
• Trans I Distribution
Wastewater Treatment
Wastewater Collection
Customer Accounts
Page 13 SR#0157
AGENDA DATE: October 10, 2012
SUBJECT: FINANCIAL STATEMENTS FOR JUNE 2012
Capital Projects
Capital expenditures during June include new dump trailers for use in the field and an ice
machine for the administrative offices
Expenditures related to the District's CIP program totaled $242,553 during June. This included:
• $93,840 in costs for Plant 134
• $38,055 in costs for design of Plant 150
These costs are reimbursable by either SRF funding through the State, or by 2010 bond
proceeds.
STRATEGIC INITIATIVE:
The District's financial statements support:
Strategic Initiative I - Provide Safe and Reliable Water Supply
(B) - Identify unit cost for delivery sources
(D) - Develop cost effective Water Supply Mix
(E) - Transparent and efficient financial management
REVIEW BY OTHERS:
Not applicable
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Respectfully submitted:
John Mura
General Manager/CEO
ATTACHMENTS:
June Financial Statements
Page 14
Recommended by:
ian Tompk' s
Chief Financial Officer
SR#0157
East Valley Water District
Balance Sheet by fund - Unaudited
June 30, 2012
Balance Sheet Page 1
Water
Sewer
_Fund
Fund
Totals
ASSETS
UTILITY PLANT - at cost:
Utility Plant in Service
$125,720,334
$31,633,112
$157,353,446
Less: Accumulated Depreciation
X9,702,971)14,375,240)
(54,078,211)
86, 017, 363
17, 257, 872
103,275,235
Construction in Progress
14,323,667
(3,942)
14,319,725
100, 341, 030
17, 253, 930
117, 594, 960
RESTRICTED ASSETS:
Customer / Constr. Deposits
1,797,744
110,292
1,908,036
Capacity Fees
265,512
29,528
295,040
Rate Stabilization Reserve
229,941
96,366
326,307
Construction Funds
12,351,952
199,035
12,550,987
Debt Service Funds - Trust Accts
1,325,404
1,325,404
15, 705, 041
405,693
16,110, 734
CURRENT ASSETS:
Cash and Investments
19,138,681
5,281,525
24,420,206
Less: Restrictec Cash and Investments
15,705,041
405,693
16,110,734
3,433,640
4,875,832
8,309,472
Accounts Receivable (net of allowance)
2,045,499
2,045,499
I-iterest Receivable
18,642
3,404
22,046
Assessments receivable
116,345
116,345
Other Receivables
5,739
5,739
Grants Receivable
1,782,079
1,782,079
I ,iventory
935,891
935,891
Prepaid; Expenses
143,302
143,302
8,481,137
4,879,236
13,360,373
OTHER ASSETS:
Deterred financing charges
520,943
16,156
537,099
Prcperty held for resale
751,842
684,725
1,436,567
Duo from Other Funds
7,000,000
7,000,000
1,272,785
7,700,881
8,973,666
TOTAL ASSETS
125,799,993
30„239,740
156,039,733
Balance Sheet Page 1
East Valley Water District
Balance Sheet by fund - Unaudited
June 30, 2012
CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS
Customer service deposits
Water
Sewer
1,703,844
Construction deposits
Fund
Fund
Totals
LIABILITIES AND EQUITY
354,715
354,715
LONG-TERM LIABILITIES:
2,152,459
110,292
2010 Revenue Bonds
$30,670,000
$765,000
$31,435,000
Premium on 2010 Rev Bonds
1,985,485
86,282
2,071,767
DWR Loans
3,969,578
2,230,015
3,969,578
Due To Other Fund
7,000,000
424,859
7,000,000
Less: Deferred Amt on Refunding
(416,055)
663,318
(416,055)
986,762
43,209,008
851,282
44,060,290
CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS
Customer service deposits
1,703,844
1,703,844
Construction deposits
93,900
110,292
204,192
Accrued interest payable
354,715
354,715
2,152,459
110,292
2,262,751
CURRENT LIABILITIES:
Accounts payable
1,010,118
1,219,897
2,230,015
Accrued payroll and benefits
362,808
62,051
424,859
Compensated absences
502,369
160,949
663,318
Long Term Debt - amt due within one yr
986,762
75,000
1,061,762
2,862,057
1,517,897
4,379,954
TOTAL LIABILITIES
48,223,524
2,479,471
50,702,995
EQUITY:
Invested in Utility Plant
76,769,997
17,227,564
93,997,561
Restricted:
Capacity Fees
265,512
29,528
295,040
Designated:
Rate Stabilization Reserve
229,941
96,366
326,307
Unrestricted / Undesignated
311,019
10,406,811
10,717,830
Income Year To Date
3,402,700
507,692
3,910,392
TOTAL EQUITY
77,576,469
27,760,269
105,336,738
TOTAL LIAB AND EQUITY
125,799,993
30,239,740
156,039,733
Balance Sheet Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
,lune 30. 2012
rater Fund Sewer Fund 'sial
ui o Jllne jine. L.ne YTD _.. ndCpl n
YTD An't ,SRodoo,r
Acetal Budges Actual Budget Actual 8udeet Rudner Rudget
OPERATING REVENUES
Water Sales
1,561.835
1.250,600
0
0
13,426,700
12,785,000
12.785,000
12,785,000
dvutr"'tele, Clumye
.78 ,452
3.x,445
u
u
41/b,b22
4,129.185
4,129,185
4,129.185
Sewer Collection System Cnarges
0
0
387,498
345,000
4,114,621
3,965,000
3,965.000
3,965,000
Sewer Treatment Charges
G
0
627,675
588,400
6470,322
6.361.000
5,819.000
6,361.00D
Service Initiation i installation Chrgs
7,433
3,250
0
3,250
102,335
78.000
78,000
78,000
Criiection Ciharyes
22,062
22,500
4,079
0
350,148
270,000
270,000
270,000
Main Front Footage Fees
0
0
0
0
11,519
0
20,000
0
Permits& Inspection Charges
(50
0
0
80
850
1.000
1,000
1,000
1,969,732
1629.795
1,019,252
936,730
28,652.017
27.589,185
22067,185
27,589,185
OPERATING EXPENSES
Source Of Supply
Supervision and Labor
11,715
12,075
0
0
156,052
157,000
157,000
157,000
Overtime Labor
0
385
0
0
146
5,00^,
5,000
5,000
Metnals &Supplies
205
03591.
Purchased Wale,
0
0
0
0
199,931
200,000
200,000
200,000
Groundwater charge
82,555
85,000
U
0
180,053
187,500
187,500
187,500
North ForWCLy Creek - Assesment
65
0
0
0
76,238
110,000
110,000
110,000
Maintenance
0
1,000
0
0
0
10,000
10,000
10,000
Water testing
9,436
12,790
0
0
123,014
216,000
216,000
216.000
Water Conservation
0
0
0
0
0
40,000
40,000
40.000
CIP Labor Credit
0
0
0
0
(1,074)
0
0
0
T.,,al Source O! Supplyti3,978-
0
0
734,,19
925.500
925,506
925.500
Pumping
Supervision and Labor
69,210
39,310
0
0
547,760
511,000
511,000
511,000
Overtime Labor
(861)
6,150
0
0
33,104
80,000
80,000
80,000
Materials & Supplies
5,754
4,200
0
0
27,992
50,000
50,000
50,000
Maintenance
16,679
19,585
0
0
130,951
235,000
335,000
235,000
Fuel and Power
183.513
240,000
0
0
1,814.716
2,000.000
2.100,000
2,000,000
Treatment Chemicals
11,364
13,750
0
0
156,743
165,000
1665,000
165.000
CIP Labor Credit
(1,631)
0
0
0
(10,399)
0
0
0
Total Pumping
284.228
322,995
0
0
2,700,867
3.041.000
3,241,000
3,041,000
Water & Wastewater Treatment
C.pc Y;s-n and La.- r
6,4005
6,460
ll
0
93,16)
110000
11 U,000
11U UUU
Overtime Labor
545
2,310
0
0
15,653
30,000
30,000
30,000
Materials & Supplies
1,019
1,700
0
0
112,655
120,000
120,000
120,000
Maintenance
694
4,200
0
0
8,549
50.000
50,000
50,000
Fuel and Power
11.057
15,000
0
0
97,628
125,000
125,000
125,000
Contracted Treatment
41,650
100,000
0
0
1.062,664
1,200,000
1,200,000
1,200,000
Contracted Treatment - City
0
0
627,675
588,400
6,600,369
6,640,000
6,640.000
6,640,000
Treatment Chemicals
12.853
4,165
0
0
32,329
50,000
50,000
54000
CIP Labor Credit
(744)
_ 0
0
0
(8,607)
U
0
0
Total Treatment Expensees 75,479 135,835 627,675 588,400 8,214,403 8.325,000 8,325000 8,325.000
Revenue/Expense Stmt Page 1
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
June 30, 2012
Water Fund Sewer Fund Total
June June June June YTD YTD Adopted Amended
Actual Budget Actual Budget Actual Budget Budget Budget
Trans & Distribution/Wastewater Collection
26,922
24,650
26,412
16,960
569,992
541,000
541,000
541,000
Supervision and Labor
(3,249)
77,380
9,963
21,170
1,054,882
1,381 400
1,481,400
1,381,400
Overtime Labor
6,056
5.690
122
850
65,050
85,000
85,000
85,000
Mai & Supplies
83,348
32,720
584
8,500
318,340
416,000
423,000
416,000
Maintenance
16,235
16,000
16
5,000
273,152
435,000
435,000
435,000
CIP Labor Credit
(5,434)
(5,900)
0
0
(37,281)
(70,000)
(570,000)
(70,000)
General & Admin Expenses
70
0
0
0
70
0
0
0
Total Trans & Distribution/Wastewater Collection
97,026
125,890
10,685
35,520
1,674,213
2,247,400
1.854,400
2,247,400
Customer Accounts
Supervision and Labor
26,922
24,650
26,412
16,960
569,992
541,000
541,000
541,000
Overtime Labor
2,979
2,500
2,979
2,500
49,365
60,000
60,000
60,000
Postage - Billing
4,632
5.250
4,632
5,250
109,270
126,000
126,000
126,000
Contract Services - Billing
1,687
2,100
1,687
2,100
49,703
50,000
50,000
50,000
Contract Svcs - Pmt Processing
5,228
7,000
5,228
7,000
124,142
165,000
165,000
165,000
Credit Checks/Collections
1,370
0
1,370
0
30,344
0
0
0
Cash Short / Bad Debts
4,531
0
1,247
0
6,229
3,500
3,500
3,500
Materials & Supplies
0
340
0
340
950
8,100
8,100
8,100
General & Admin Expenses
204
0
0
0
204
0
0
0
Total Customer Accounts
47,553
41,840
43,555
34,150
940,199
953,600
953,600
953,600
General & Administrative
Supervision and Labor
172,885
99,845
83,837
53,050
1,937,834
2,062,000
2,062,000
2,062,000
Overtime Labor
3,012
2,120
1,964
1,266
10,311
40,000
40,000
40,000
Employee Benefits
92,092
121,541
29,622
43,183
2.185,780
2,355,417
2,355,417
2355,417
CIP Labor/Benefits Credit
(9,598)
(12,000)
(3,484)
(3,400)
(154,025)
(162,000)
(392,000)
(162,000)
Directors Fees and Expenses
8,163
7,090
8,163
4,666
115,948
144,000
148,000
144,000
Utilities & Telephone
7,936
7,557
3,820
3,309
122,013
130,000
130,000
130,000
Dues & Subscriptions
977
2,800
840
1,903
44,233
58,600
58,600
58,600
Office Supplies & Expenses
5,009
5,185
3,618
3,140
109,284
100,000
100,000
100,000
Postage
3,860
5.590
2,542
2,605
25,584
37,000
26,000
37,000
Office Equipment
242
2,450
(86)
1,702
108,524
135,000
135,000
135,000
General Plant Maintenance
13,490
16,725
844
1,785
190.221
222,000
222.000
222,000
Vehicle Maint / Fuel
18,372
28,815
5,046
3,012
299,906
382,000
375,000
382000
Facilities Lease
431
9.410
406
5.990
182,907
185,000
185,000
185,000
Contractual Services
61,701
59.845
27,662
22,840
992,185
979,900
662,000
979,900
General Insurance
18,031
15,350
6,335
3,900
225,678
230,000
230,000
230=0
Education/Seminars.'Conterences
1.108
1,180
632
670
15,332
40,000
40,000
40,000
Meals, Lodging, & Travel
803
1,585
571
775
20,249
30,000
30,000
30,000
Employee Programs
850
0
473
0
27,337
24,000
20,000
24,000
Licenses & Certifications
51
0
0
0
3,504
4,000
4,000
4,000
Regulatory Fees & Compliance
1,049
7,325
415
3,075
37,288
55,000
55,000
55,000
Public Education / Outreach
8,805
1,000
5,868
670
19,014
20,000
20,000
20,000
Election Expenses
0
5,250
0
3,500
84,709
105,000
105,000
105,000
Safety Equip / Emergency Ping
23,235
2,695
262
1,390
42,822
57,000
57,000
57,000
Total General &Administrative
432,504
391,358
179,350
159,031
6,646,638
7,233,917
6,668,017
7,233,917
Total Operating Expenses
1,040,766
1,129,168
861,265
817,101
20,911,039
22,726,417
21,967,517
22,726,417
OPERATING INCOME
928,966
500,627
157,987
119,629
7,740,978
4,862,768
5,099,668
4,862,768
Revenue/Expense Stmt Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
June 30, 2012
CAPITAL EXPENDITURES:
VJatat FundS."
Fund
.Juno
Total
June
June.
Junc
YTD
YTD
Alcatel
Amenced
Actual
budoet
Actual
Budoet
Acrt¢wI
Runner
Budget
Padget
CN -0PERAT1Nto AC T 1 I Y:
1•Revenues:
5,000
Office Equipment I Furniture
2,296
0
2,296
0
6,112
20,000
5,000
20,000
Computer l lardwarelSotN:are
991
0
991
0
30,340
61,000
Interest Income
11,203
250
4,795
500C
1C8,223
33.000
33.000
33,000
Other Income
993
1.500
0
750
16.936
27 000
27100
27,000
Grant Revenue
(1.000.998)
0
0
0
1,113,781
0
0
0
Cooperative Agreements- I- ne rnoc
0
12,000
0
0
102,288
42.000
42,000
42,000
1,737,000
(980,802)
13,750
4,795
5 7501,341,228
1G,727
162,000
102,600
102,006
Expenses:
2,073,500
EXCESS OF REVENUE
Amortization of COP issuehefund costs
33,326
0
1,958
0
35,284
0
0
0
Depreciation
3,022,245
0
662.767
0
3.585,012
0
0
0
3,644,968
3,055,571
0
664,725
0
3,720,296
0
0
0
Debt Service:
i VIA 1AA
2010 Bond Principal
91.250
91,250
6667
6,667
1,170,662
1,168,978
1,168,978
1,168,978
Capital Lease -Phone System
466
562
466
562
10,592
13,490
13,490
13,490
Interest on LT Debt
166,355
116,081
(33,577)
2,992
1,451,516
1,258600
1,258,600
1,2b8600
258,071
207,893
(26444)
10,221
2632,770
2,441,068
2,441,068
2441,068
CAPITAL EXPENDITURES:
CAPITAL OUTLAY I REPLACEMENTS
Water Company Stock Purchase
0
0
0
0
0
5,000
5,000
5,000
Office Equipment I Furniture
2,296
0
2,296
0
6,112
20,000
5,000
20,000
Computer l lardwarelSotN:are
991
0
991
0
30,340
61,000
61.000
61,00
Vehicles
20,441
0
9,517
0
29,958
1
0
General Equipment
0
0
0
0
50,739
400,500
394,500
400,500
Well Rehabilitation
48,874
30,000
0
0
136,898
260,000
260,000
260,000
CAPITAL PROJECT'S - See Summary
238,630
0
3,923
0
8,080,404
1,327.000
1,737,000
1,327,000
311.232
30,000
1G,727
0
8,334,451
0073,500
2462,50G
2,073,500
EXCESS OF REVENUE
OVER EXPENDITURES:
(3,684,710)
276,484
(492,226)
115,158
(5,605,311)
450,200
298,100
450,200
Add Back Capital Expenditures 8 Principal
402,948
121,612
23,860
7,229
9,515.705
3.255,968
3,644,968
3.255,968
NFT INCOMF
11 281 7621
iQR 2QA
tAAA IRR)
122 3A7
3 41n 14d
3'06 1AA
1 4d3 nAR
i VIA 1AA
Revenue/Expense Stmt Page 3
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROGRAM
INCLUDING CAPITAL BUDGET FOR
FISCAL YEAR 2011 - 2012
Current Year Actual Updated through June 2012
Page 1
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through June 2012
dye
Prior Current
(Memo)
Projects - By Type
Years Year
2011-12 2012-13
Actual Actual
Budget Year 2
Source of Supply
Plant 150 Wells
Lower Zone Wells (2)
-
-
Plant 24 Drain Line
14,486
46,780
240,000
Sunrise Ranch Wells (4)
-
-
-
Total Source of Supply Projects
14,486
46,780
240,000
Treatment Facilities
Plant 134 - Upgrade Technology
4,271,639
5,282,707
7,211,715 1,253,895
Plant 134 - Membrane Replacement
Plant 150 - Lower Zn Perch Treat. PI - Phase 1
1,993,126
1,057,928
650,000 241,150
Plant 150 - Lower Zn Perch Treat. PI - Phase 2
-
-
- -
Plant 152 - Inter. Zone Perch Treat. Plant
-
-
-
Total Treatment Projects
6,264,765
6,340,635
7,861,715 1,495,045
Pumping Facilities
Plant 9 - Rehab Forebay and Booster Station
-
-
30,000 270,000
Plant 40 - Inter to Upper Zone Transfer
2,221
- 400,000
Plant 127 - Lower to Inter Zone Transfer
-
-
- -
Plant 12 - Replace Boosters / Well
-
-
- 500,000
Plant 134 - Upper to Canal Zone Transfer
-
-
- 520,000
Plant 39 - Inter to Upper Zone Transfer
-
-
- -
Plant 25 - Inter to Upper Zone Transfer
-
-
- -
Plant 143 - Inter to Upper Zone Transfer
32,120
299,839 ,
I
900,000 550,000
Total Pumping Projects
34,341
299,839
930,000 2,240,000
Wastewater Collection System
Sewer System Studies / Planning
- 3,089
200,000 100,000
Sewer Main Lining
51 -
117,000 450,000
Conejo Main Replacement
933,496 -
- -
Total Wastewater Collection Projects
933,547 'E 3,089
317,000 550,000
dye
2013-14
Projections
2014-15
2015-16
2016-17
Beyond
Project
Year 3
Year 4
Year 5
Year 6
Year 6
Totals
825,000
1,100,000
1,925,000
-
3,300,000
3,300,000
-
61,266
-
4,400,000
4,400,000
825,000
8,800,000
9,686,266
_
-
10,808,241
16,990:000
1,025,000
-
-
-
21,307,204
5,050,000
2,850,000
-
-
7,900,000
_
_
-
19,160,000
19,160,000
16,990,000
610751000
2,850,000
-
19,160,000
59,175,445
_
270,000
-
200,000
-
602,221
300.000
-
300,000
500.000
-
1,000,000
-
780,000
1,300,000
-
2,200,000
-
2,200,000
400,000
-
-
400,000
-
1,400,000
2,281,959
800,000
980,000
2,600,000
-
1,400,000
8,354,180
_
103,089
450,000
450,000
450,000
450,000
1,800,000
4,050,051
-
933,496
450,000
450,0001
450,000
450,000
1,800,000
5,086,636
avc.
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Current Year Actual Updated through June 2012
Prior Current
(Memo)
Projects - By Type
Years Year
Actual Actual
2011-12 2012-13
Budget Year 2
Transmission & Distribution System
6th St 20" Pipeline - Plants 11 & 12 to 150
131,985
-
- 580,000
Live Oak Main Replacement
207,080
1,039
115,000 -
- 160,000
Harlan Lane Main Replacement
7,957
-
Cunningham / Hillview / Crest / Bruce
631,254
726,931
-
53,867
- -
3,675,000 2,000,000
6th St 30" Pipeline - Plant 151 to Plant 40
6th St 30" Pipeline - PI 40 to PI 143
-
9th St 12" Pipeline - Del Rosa to Sterling
65,397
300,000 300,000
AMR Meter Replacement Program
50,000 250,000
Plant 59 Recoating
Plant 143 - 10mg Inter Zone Storage
Reservoir-Greenspot Rd S Curve
Reservoir -Seven Oaks Dam Rd
Relocation of Facilities for Other Agencies
-
88,378
47,880
100,000 150,000
Eastwood Farms Assessment District
171,772
1,017,179
2,211,399 -
Baseline Gardens
75,953
118,887
-
Total Trans & Distribution Projects
2,041,310
1,304,249
6,451,399 3,440,000
General Projects
GIS Implementation
598,643
31,127
100,000 _
Headquarters Building
-
28,115
-
Total General Projects
598,643
59,242
100,000 T' -
TOTAL CAPITAL IMPROVE. PLAN PROJECTS
9,887,092.'
8,053,833
15,900,114 7,725,045
Miscellaneous / Developer Projects
EI
Developer Water Facilities (Reimb by Fees)
226,444 15,420
Developer Sewer Facilities (Reimb by Fees)
1 (17,590)' 11,150
Regional Treatment Plant
24,246
Seven Oaks Dam (SAR) Discharge
Northfork Replacement (Highland Ave @ VFW)
52,409
2010 Flood Clean Up - Highland
(4,023)
2010 Flood Clean Up - EVWD Facilities
146,241
TOTAL MISC / DEVELOPER PROJECTS
427,727 26,571
Total Capital Projects
10,314,819 8,080,404
15,900,114 7,725,045
2013-14
Year 3
Projections
2014-15
Year 4
2015-16
Year 5
2016-17
Year 6
Beyond
Year 6
Project
Totals
711,985
208,119
167,957
631,254
_
-
2,780,799
1,300,000
1,000,000
5,400,000
7,700,000
700,000
-
700,000
300,0(:10
300,000
300,000
300,000
1,565,397
-
_
-
-
250,000
10, 700, 000
10, 700, 000
_
-
10,700,000
10,700,000
_
_
_
-
10,700,000
10,700,000
150,000
150,000
150,000
150,000
-
886,258
_
_
_
_
1,188,951
_
_
_
-
194,840
450,000
2,450,000
1,450,000
450,000
37,500,000
49,085,559
_
-
629,770
10, 000, 000
10, 028,115
_
-
10,000,000
10,657,884
18,690,000
9,955,000
7,350,000
1,725,000
78,660,000
142,045,971
241,864
(6,440)
24,246
--
-
259,671
18,690,0(70
9,955,000 1
7,350,000 1
1,725,000
78,660,000
142,305,642
BOARD AGENDA STAFF REPORT
East Valley Meeting Date: October 10,201")
Water District Public Hearing: ❑
Discussion Item: ❑
Consent Item ❑
Closed Session ❑
October 4, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SIJBIECT: BOARD COMPENSATION / BOARD MEMBER FEES AND EXPENSES FOR
AUGUST 2012
RECOMMENDATION:
Approve the Governing Board Members' fees and expenses for September 2012.
BACKGROUND/ANALYSIS:
The Board has instructed staff to list all director fees and expenses as a separate agenda item to
shoNN full fiscal transparency. Only after Board review and approval will the compensation and
expenses be paid.
STRATEGIC INITIATIVE:
Presentation of the Governing Board Members fees and expenses supports:
Strateeie Initiative I - Provide Safe and Reliable Water Supply
(I) - Transparent and efficient financial management
R.EV IEUJ BY OTHERS:
'I his age~rda item has been reviewed by the administrative staff.
FISCAL IMPACT:
"f he fiscal impact associated with this agenda item is $7,885.05, which is included in the current
fiscal budget.
Page 1
SR#0162
AGENDA DATE: JANUARY 24, 2012
SUBJECT:
PAGE TWO
:Respgctfully subm tted:
I i11
John Mura
General Manager/ EO
Attachments:
Monthly summary report
August 2012 fees and expense reports
Recommended�y:
Jus ' Hendricksen
Administrative Manager
#0063
i L LY
AUG
1010111
NOV
DEC
JAN
FEB
MAR
APRIL
MAY
JUNE
TOTAL
FAST VAI 1 FY WATER nIgTRICT
BOARD OF DIRECTORS
2012-2013
PRESIDENT LEVESQUE
DIRECTOR MORALES
DIRECTOR STURGEON
DIRECTOR WILSON
DIRECTOR COLEMAN
FEES EXPENSES
FEES EXPENSES
FEES EXPENSES
FEES EXPENSES
FEES EXPENSES
1750.00 21.84
1225.00 150.00
1575.00 371.97
875.00 12.50
'1400.00 35.00
1750.00 21.54
1400.00 33.00
1575.00 68.79
700.00
1750.00 76.32
15.00
REIMB 3500.00 58.38 2625.00 183.00 3150.00 440.76 1575.00 12.50 3150.00 111.32
TOTAi
EXPS 3500.00 58.38 2625.00 183.00 3150.00 440.76 1575.00 12.50 3150.00 111.32
DRAFT
NAME
ACWA
WMWD
UCCE Master Gardener
SB Chamber of Commerce
SBVMWD
BOARD OF DIRECTORS EXPENSES
FISCAL YEAR 2012 - 2013 BEN COLEMAN
DATE CONFERENCE CARFARE MILEAGE
OF MEETING FEES AIRFARE PARKING LODGING
7/12/2012 35.00
8/15/2012
8/21/2012
8/23/2012 5.00
8/27/2012
29.47
16.87
13.10
11.88
MEALS MISC
TOTAL 40.00 0.00 71.32 0.00 0.00 0.00
DRAFT
Rn=n nr: fIIRRT(1A EXPENSES
u f FISCAL YEAR 2012- 2013y�v MATT LE VESf2. UE
DATE CONFERENCE CARFARE MILEAGE
NANIC U'r iv5ttilNG FtCJ AIRFARE F'AKtCIIVG LVUt�INIi
WILAUb EL?LIGAI1UN mIJC
Meeting WiMura
7i19/2012
8.50
rvAleeting w/Mura
30x2012
13.34
Meeting w/Mura
8/1/2012
9.54
Meeting w/Mura
8/3/2012
12.00
Monthly Luncheon
9/18/2012
15.00
TOTAL _ 0.00 0.00 0.00 0.00 58.38 0.00 0.00
DRAFT
BOARD OF DIRECTOR EXPENSES
FISCAL YEAR 2012 - 2013 JAMES MORALES
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING
GFOA Renewal 7/30/2012
Meeting w/John M 8/3/2012
Meeting w/John M 8/15/2012
MEALS EDUCATION MISC
12.00
21.00
150.00
TOTAL 0.00 0.00 0.00 0.00 33.00 0.00 150.00
BOARD OF DIRECTOR EXPENSES
DRAFT r133CAL YEAR 20 12 - 2013
DATE CONFERENCE RAILFARE
NWE O MEETING FEES AiRFARE
KiP STURGEON
MILEAGE
PARKING LODGING MEALS MiSC
BTAC
7/2/2012
9.99
SBVMWD Board mtg
7/3/2012
9.99
SBVMWD Workshop
7/9,2012
9.99
ACWA
7/12/2012 50.00
ESRI Conf
7/26/2012 250.00
7.00
River Report Newspaper
8/13/2012
35.00
BTAC
8/6/2012
12.21
SBVMWD
8/9/2012
12.21
SBVMWD
8/15/2012
12.21
SBVMWD
8/21/2012
12.21
Subscription High Comm
8/20/2012
19.95
TOTAL 300.00 0.00 85.81 0.00 0.00 54.95
BOARD OF DIRECTORS EXPENSES
DRAFT FISCAL YEAR 2012 - 2013 GEORGE WILSON
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
Meeting w/Mura 7/12/2012 12.50
TOTAL 0.00 0.00 0.00 0.00 12.50 0.00
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DRECTOR Ben Coleman
Board Meetings 12,- 18, 26
Conferences and Other Meetings
DATE ORGANIZATION
4 -Sep UCCE
10 -Sep _
CB,WCD
11 Sep
UCCE
1:F�
Hiyhiand Community Trails
Lewis & Company
14-Sep
EVWD
1,Sep _ —.
ASBCSD
24 .Sep
EVWD Committee Meeting
UCCE
Trave€ Expenses: (Details on Back)
Director's Signature i
Date of
Board Approval _
Ad,ninistrative
Manager
Miscellaneous
Notes
MONTH Sep 2012
PURPOSE'.
MasterGardener Program
Chino Basin Water Conservation District board meeting
Master Gardener Program
Committee meeting _
Lewis and Company Project meeting
EVWD Employee BBQ _
Dinner meeting in Twin Peaks
Legislative & Community Affairs Committee
Master Gardener Program _
TOTAL # OF MEETINGS 10@ $175.00 each $ 1,750.00
$ 88.97
Total Director's Meetings & Expenses $ 1,838.97
Less Any Advance Payments $
TOTAL DUE DIRECTOR $ 1,838.97
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
R
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*) PARKING
DATE FUNCTION ATTENDED MILES FEES
10 -Sep Chino Basin Water Conservation District board meeting 69.6 $
4 11, 25 Sep UCCE Master Gardener Program 45.6 $
17 -Sep ASBCSD MEETING 45.1 $
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES 160.3 $ 66.97
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached*)
DATE FUNCTION I NATURE OF EXPENSE AMOUNT
TOTAL OTHER $
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Matt Le Vesque
Board Meetings 12 -Sep. 26 -Sep
Conferences and Other Meetings
DATE
ORGANIZATION
5SSe
CSDA
6 -Sep_—_
Highland Chamber
10 -Sep _—
E),"D
1'!-Sem_--
Highland Chamber
12 -Sed_—_
_ Flighland Chamber
17 -Sep
ASBCSD
18-Se�
EVWD
20 -Sep __—
W -RI
24 -Sep --
EVWD
25 -Sep --
Highland Chamber
2ES-Sem—_
SIS Chamber
Travel Expenses: (Details on Back)
D rector's Signature
Dare of
Board Approval
Administrative
Manager
Miscellaneous
Notes
MONTH September, 2012
PURPOSE
Board / Staff Protocals
Nominations Committee
Meeting w/ J Mura _
Quarterly B eakfast w/City of Highland
Board Meetinq
Special Districts Meeting
Employee Termination Hearing
Dedication/Luncheon
Leegislative & Community Affairs Committee
Monthly Meeting _
Breakfast Meeting - Miller/Dutton
TOTAL # OF MEETINGS 10@ $175.00 each $ 1,750.00
$ 30.00
Total Director's Meetings & Expenses $ 1,780.00
Less Any Advance Payments $
TOTAL- DUE DIRECTOR $ 1,780.00
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED
AMOUNT
R
TOTAL LODGING $
Personal Auto:
(Detailed receipts attached*)
PARKING
DATE
FUNCTION ATTENDED
MILES
FEES
20 -Sep
WRI
$
5.00
$
TOTAL FEES $
5.00
CURRENT RATE:
$0.555
TOTAL MILES $
Meals:
(Detailed receipts attached*)
DATE
FUNCTION ATTENDED
AMOUNT
28 -Sep
SB Chamber
$
25.00
TOTAL MEALS $ 25.00
Other: (Detailed receipts attached*)
DATE FUNCTION / NATURE OF EXPENSE AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 30.00
DIRECTOR Morales
Board Meetings 12, 26
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
MONTH September, 2012
Conferences and Other Meetin(Is
DATE _
_ ORGANIZATION
4 -Sep
E10ND
10 -Sep
EVWD
1eSep
EVWD
2t -Sep
E`J1ND
28-3ep
EVWD
Travel Expenses: (Details on Back)
Director's Signature
Date of
Board Approval
Administrative
Manager
Miscellaneous
Notes
PURPOSE
Meet with General Manager Mura
Meet with General Manager Mura
Special Hearingi
Legislative/Public Affairs Committee
Meet with General Manager Mura
TOTAL # OF MEETINGS 7 @ $175.00 each $ 1,225.00
Total Director's Meetings & Expenses $ 1,225.00
Less Any Advance Payments $
TOTAL DUE= DIRECTOR $ 1,225.00
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
$
TOTAL LODGING $
Personal Auto: (Detailed receipts attached*)
PARKING
DATE FUNCTION ATTENDED MILES FEES
TOTAL FEES $
CURRENT RATE: $0.555 TOTAL MILES $
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
$
TOTAL MEALS $
Other: (Detailed receipts attached*)
DATE FUNCTION NATURE OF EXPENSE AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
D'RECTOR
Sturgeon
MONTH 09 2012
Board Meetings
_ 12 - 13 - 26
Cgafgrences and
Other Meetings
_DATE
ORGANIZATION
PURPOSE
4
S.AWPA
Board Meeting
10
CBWCD
Board Meeting
12
Ziff Davis
Cloud Security Seminar
12
SBVWCD
Board Meeting
13
USARA
Meeting
17
A.SBCSD
Meeting
19
ACWA Region 9
Meeting
24
EVWD
Meet with CEO
23
SB C of C
Legislative Breakfast
20
WRI
Dedication Ceremony
TOTAL # OF MEETINGS 9 @ $175.00 each $ 1575.00
Travel Expenses: (Details on Back)
_ $ 241 .08
Total Director's Meetings & Expenses $ 1816.08
Director's Signature
Date of October 10 2012
Soard Approval
Administrative
Manager
Miscellaneouis
Notes _
Less Any Advance Payments $
TOTAL DUE DIRECTOR $ 1,816.08
TRAVELEXPENSES
Lodgings: (Detailed receipts attached`)
DATE FUNCTION ATTENDED
AMOUNT
P
$
TOTAL LODGING $
Personal Auto: (Detailed receipts attached')
PARKING
DATE FUNCTION ATTENDED MILES FEES
19 ACWA Region 9 117 $
ASBCSD
SAWPA
SB C of C
CURRENT RATE: $0.555
Meals: (Detailed receipts attached`)
TOTAL MILES
55 $
56 $
28 $
TOTAL FEES $
256 $142.08
DATE FUNCTION ATTENDED
TOTAL MEALS $
Other: (Detailed receipts attached')
AMOUNT
DATE FUNCTION INATURE OF EXPENSE AMOUNT
28 SB C of C $ 25.00
17 ASBCSD -- Matt & Kip -- $37 Each $ 74.00
' ORIGINAL RECEIPTS REQUIRED
TOTALOTHER $ 99.00
TRAVEL EXPENSES $ 241 . 08
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT:
DIRECTOR Wilson _ MONTH Sept 12012
Board Meetings 9/12;9/26
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
_0 -Sep _ _ EVWD _ Mtg w/ Gen Mqr _
18 -Sep EVWD Dis hearing _
19 -Sep ACWA Region 9 _
25 -Sep E::VWD Mtg w/ Gen Mgr _
27 -Sep _ _ EVWD Mtg w/ Gen Mgr _
TOTAL # OF MEETINGS 7 @ $175.00 each $ 1,225.00
1 -ravel Expenses: (Details on Back) $
Total Director's Meetings & Expenses $ 1,225.00
Director's Signat.Ure jl Less Any Advance Payments $
Date of
Board Approval TOTAL. DUE DIRECTOR $ 1,225.00
Administrative
Manager
Miscellaneous
Notes
BOARD AGENDA STAFF REPORT
to
Meeting Date: October 10, 2012
East Valley
Public Hearing: 0
_ Water District Discussion Item:
Consent Item
Closed Session EJ
October 3, 2012
TO: GOVERNING BOARD MEMBERS
FROM GENERAL MANAGER/CEO
SUBJEC'I: DISBURSEMENTS
RECOMMENDATION:
Approve the attached list of accounts payable checks and payroll issued
BACk GROU ND/ANALYSIS:
Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are
submitted to the board of directors for review and approval with each board packet. The
;attar-hed check register, and the total for payroll cited below, were disbursed during the period
September 20, 2012 through October 3, 2012.
Accounts payable checks for the period included check numbers 234113 through 234266 for a
total of $927,603.87.
The .source of funds for this amount is as follows:
Unrestricted Funds $927,603.87
bond Financing $
State Financing $
Payroll and benefit contributions paid for this period totaled $375,622.57.
1 otal di!:bursed during the period $1,303,226.44.
S. CRA't EGIC INITIATIVE:
Presentation of the District's disbursements at regular board meetings supports:
Stri[ef,ic: Initiative I - Provide Safe and Reliable Water Supply
(E) - Transparent and efficient financial management
Iage II SR#0161
AGENDA DATE: October 10, 2012
SUBJECT: DISBURSEMENTS
REVIEW BY OTHERS:
This agenda item has been reviewed by the Chief Financial Officer and the Accounting
Supervisor.
FISCAL IMPACT:
$1,303,226.44 (budgeted expenditures)
Resp ctfully submit ed:
John Mura
General Manager/C O
Attachments:
Disbursements
Page 12
Recommended:
Brian Tompki s
Chief Financial Officer
SR#0161
Dale. Wednesday. Goober 03. 2n12
fire.E2$S'valiEy Water .�.7$.f:Et
. 12.52PM
UserKATHY Check Register -EVWD Check Register
'
Check Nhr
Tina
flats
Irl Name orn{oren m.o--• Description
234113
CK
09/26%2012
AG1001 AGINIGA-ARM.ANDINA
050115
VO
22210
Customer Refunds
234114
CK
09%26/2012
AHM006 ARMED-SAJJAD
090095
VO
22210
Customer Refunds
234115
CK
09/26/2012
AKD001 DHINGRA DBA-ASHOK K.
090392
VO
74500
Engineering Consultants
234116
CK
09/26/2012
ALP002 GROUP-ALPAONE
090097
VO
22210
Customer Refunds
234117
CK
09/26/2012
ALV066 ALVI-JONELL
090120
VO
22210
Customer Refunds
234118
CK
09126/2012
AND055 ANDERSON -ROSE MARY
090098
VO
22210
Customer Refunds
234119
CK
09/26/2012
ARRO09 ARROWHEAD UNITED WAY
090413
VO
23191
United Way Deduction
234120
CK
09/26/2012
ATT007 AT&T
090357
VO
71015
Telephone
090393
VO
71015
Telephone
090394
VO
71015
Telephone
090430
VO
71015
Telephone
090431
VO
71015
Telephone
090432
VO
71015
Telephone
234121
CK
09/26/2012
AUT010 AUTO UPHOLSTERY INC.
090425
VO
71725
Vehicle Repairs/Maintenance
090426
VO
71725
Vehicle Repairs/Maintenance
234122
CK
09/26/2012
AVA005 AVAYA FINANICIAL SERVICES
090410
VO
22503
LTD due within 1 year
090410
VO
85100
Interest Expense
234123
CK
09/26/2012
BAR074 BARRY'S SECURITY SERVICES, INC
090349
VO
72500
Security Services
090350
VO
72500
Security Services
234124
CK
09!26/2012
BEN033 BENWAY-CHARLES
090099
VO
22210
Customer Refunds
234125
CK
09126!2012
BLA033 BLAS & ASSOCIATES, INC
Dag_
1 _
Report APCHK.rpi
Qampan'
E'WVD
DiJuuufll Drig DocAmt
DF 1l
z+5
3.15
D
32.94
32.94
D
6,087.00
6,087.00
D
56.34
56.34
D
63.22
63.22
D
134.75
134.75
D
45.00
45.00
D
696.59
47.45
D
40.88
D
320.18
D
165.39
D
81.17
D
41.52
D
412.00
154.00
D
258.00
D
1,212.00
960.15
D
251.85
D
3,607.29
1,815.18
D
1,792.11
D
42.46
42.46
D
'.558.96
Date: Wednesday, October 03, 2012
East Valley Water District
Page'.
2 of 13
Tme: 12:52PM
Check Resister - EVWD Check Resister
Repo": APCHK.rpt
User: KATHY
Company: EVWD
Check Nbr
Type
Date
Id Name ProiectlD Proiect Description
Discount OriDDocAmt
DrCr
090396
VO
74900
Miscellaneous Consultants
2,012.94
D
090397
VO
74900
Miscellaneous Consultants
1,546.02
D
234126
CK
09/26/2012
BRA062 BRAVO—ELENA
84.82
090037
AD
22210
Customer Refunds
-84.82
C
090028
VO
22210
Customer Refunds
84.82
D
090045
VO
22210
Customer Refunds
84.82
D
234127
CK
09/26/2012
BRA063 BRADFORD—WAYNE
11.07
090100
VO
22210
Customer Refunds
11.07
D
234128
CK
09/26/2012
CAM004 CDM SMITH INC.
30,767.92
090433
VO
11200
Construction in Progress WA002292 Plant 134 Upgrade
16,029.24
D
090434
VO
11200
Construction in Progress WA002292 Plant 134 Upgrade
14,738.68
D
234129
CK
09/26/2012
CAS070 CASILLAS—ROBIN PLUEGER
320.00
090409
VO
22210
Customer Refunds
320.00
D
234130
CK
09/26/2012
CEN023 CENTRAL MORTGAGE
25.92
090169
VO
22210
Customer Refunds
25.92
D
234131
CK
09/26/2012
CIT021 S.B.M.W.D.
574.58
090389
VO
71010
Utilities
279.86
D
090390
VO
71010
Utilities
119.18
D
090391
VO
71010
Utilities
175.54
D
234132
CK
09/26/2012
CSR001 CSR AIR CONDITIONING & HEATING
375.00
090399
VO
71615
Building Repairs / Maintenance
275.00
D
090400
VO
71615
Building Repairs / Maintenance
100.00
D
234133
CK
09/26/2012
DAN021 ANGELA DANIELLY
61.60
090121
VO
22210
Customer Refunds
61.60
D
234134
CK
09/26/2012
DAV049 G. DAVIDSONS ELECTRIC, INC. DB
1,170.00
090418
VO
71705
Grounds Repairs/Maintenance
1,170.00
D
234135
CK
09/26/2012
DEL067 DELOACH DBA—ROBERTA
2,750.00
090398
VO
74900
Miscellaneous Consultants
2,750.00
D
234136
CK
09/26/2012
DEV010 GROUP—DEVINE REALTY
63.63
090038
AD
22210
Customer Refunds
-63.63
C
090029
VO
22210
Customer Refunds
63.63
D
090046
VO
22210
Customer Refunds
63.63
D
234137
CK
09/26/2012
EAS003 East Valley Water District
1,246.97
Date: Wednesday, October 03, 2012acne
East'Valley Water District
3 �r :a
l;me: 1252P
Check Register - EVWD Check Register
ke;ort'. APCHK.rpt
User: KATHY
Com O.'ry
E4"1J7
Check Nbr
Tvoe
lista
-
Ili Name ProlectnD o...;Cct n,.3c.iption.
_ ""'
Diswurit
n_;,. n..,.n...a
n.n..
090414
VO
23195
FSA Withholdinq
1 onp q7
n
234138
CK
09i26i2012
ENG001 ENGINEERING RESOURCES OF
5,91.6.00
090355
VC
111200
Construction in Progress WA002527 STERLING AVE STORM DRAIN PIPEL
5.216.00
D
234139
CK
09/26/2012
FAI002 FAIRVIEW FORD SALES,INC
369.44
090401
VO
71720
Vehicle Parts!Supply
369.44
D
234140
r_,K
09/26/2012
F.AR001 FARMER BROS CO
343.36
090344
VO
71503
Kitchen Supplies
206.59
D
090345
VO
71503
Kitchen Supplies
136.77
D
234141
CK
09126/2012
FER009 FERGUSON ENTERPRISES INC 1350
1,115.09
090419
VO
14310
Inventory-Constr. Materials
1,092.58
D
09(419
VO
61000
Materials & Supplies-Oper.
22.51
D
234142
CK
09,26/2012
FIE014 FIELD ASSET SERVICES, INC
81.15
090174
VO
22210
Customer Refunds
81.15
D
234143
CK
09/26/2012
FLE011 FLEET SERVICES INC
19.73
090402
VO
71720
Vehicle Parts/Supply
-0.40
20.13
D
2:54144
CK
09/26/2012
FON009 FONSECA-SILVIA
40.16
090122
VO
22210
Customer Refunds
40.16
D
234145
CK
09/26/2012
FR0004 FRUHAUF-RAINER
49,86
090101
VO
22210
Customer Refunds
49.86
D
234146
CK
09126/2012
HER155 HERNANDEZ-JESUS D
14.67
090039
AD
22210
Customer Refunds
-14.67
C
090030
VO
22210
Customer Refunds
14.67
D
090047
VO
22210
Customer Refunds
14.67
D
234147
CK
09/26/2012
HIG021 HIGHLAND EQUIPMENT RENTAL
91.82
090360
VO
61000
Materials & Supplies-Oper.
91.82
D
234148
CK
09/26/2012
HYD001 HYDRO-SCAPE PROD. INC.
56.14
090371
VO
71720
Vehicle Parts/Supply
-1.15
57.29
D
234149
CK
09/26/2012
INL005 INLAND WATER WORKS SUPPLY CO
1,690.79
090385
VO
61000
Materials & Supplies-Oper.
-1.62
81.00
D
090403
VO
61000
Materials & Supplies-Oper.
-27.22
1,360.80
D
090420
VO
61000
Materials & Supplies-Oper.
-2.16
108.00
D
090421
VO
61000
Materials & Supplies-Oper.
-3.51
175.50
D
Date: Wednesday, October 03, 2012
Time: 12:52PM
user: KATHY
East Valley Water District
Check Register - EVWD Check Register
Check No
Tvoe
Date
Id Name ProiectlD Proiecl Description
234150
CK
09/26/2012
INLO34 PARTNERS—INLAND INVESTMENT
090102
VO
22210
Customer Refunds
090103
VO
22210
Customer Refunds
234151
CK
09/26/2012
JOH001 JOHNSON MACHINERY CO
090404
VO
71755
Equipment Repairs/Maintenance
234152
CK
09/26/2012
LES002 LESLIE'S POOL SUPPLIES, INC
090405
VO
65100
Treatment Chemicals
234153
CK
09/26/2012
LOP100 LOPEZ—MARGARET
090175
VO
22210
Customer Refunds
234154
CK
09/26/2012
MCCO23 MC CROMETER INC
090386
VO
62000
Maintenance
234155
CK
09/26/2012
MCN016 MCNAIR—SARAH
090044
AD
22210
Customer Refunds
090031
VO
22210
Customer Refunds
090052
VO
22210
Customer Refunds
234156
CK
09/26/2012
MIL001 MILOBEDZKI—JACEK
090356
VO
74100
Computer Consultants
234157
CK
09/26/2012
MOR119 MORGAN—JOSEPH
090104
VO
22210
Customer Refunds
234158
CK
09/26/2012
MPP001 2010-3—MPP
090105
VO
22210
Customer Refunds
234159
CK
09/26/2012
NAP007 NAPAAUTO PARTS /BOSS MOSS
090406
VO
71755
Equipment Repairs/MaintenancE
234160
CK
09/26/2012
OFF007 OFFICETEAM
090411
VO
51700
Temporary Labor
090412
VO
51700
Temporary Labor
234161
CK
09/26/2012
ONL001 ONLINE RESOURCES CORPORATION
090423
VO
66250
Payment/Collection Fees
234162
CK
09/26/2012
PAC005 PACIFIC COAST TOOL & SUPPLY
090343
VO
71755
Equipment Repairs/Maintenance
234163
CK
09/26/2012
PAR074 TIRE, INC—PARKHOUSE
090348
VO
71725
Vehicle Repairs/Maintenance
Page:
4 of 13
Report: APCHK.rpt
Company:
EVWD
Discount Or!gDOCAmt
DrCr
137.43
15.25
D
122.18
D
28.74
28.74
D
18.45
18.45
D
6.80
6.80
D
1,199.01
1,199.01
D
76.05
-76.05
C
76.05
D
76.05
D
1,000.00
1,000.00
D
51.61
51.61
D
5.72
5.72
D
38.88
38.88
D
1,193.48
534.28
D
659.20
D
50.25
50.25
D
553.20
553.20
D
1,632.65
1,632.65
D
Date. Wednesday. Octoher 03. 2n!2
EastValley Water District
Pace:
5of 13
rme 1252PM
Check Register - EVWD Check Register
ReportAPCHK.rp!
(Jeer: KATHY
Company: EMrn
ChPrk Nhr
Tina
Mato
Irl NamP ProiartlD Prc;ect Description
n:.........,. Ori-,DocAmt
Drrr
234164
CK
09/26/2012
PCC001 CONNECTION -PC
5,256.84
090352
VO
89202
Computer Hard/Software - temp
68.64
D
09C353
VO
89202
Computer Hard/Software - temp
179.00
D
090354
VO
89202
Computer Hard/Software - temp
5.009.20
D
234165
CK
09126/2012
PIT001 PITNEY BOWES
779.23
090342
VO
71552
Office Equipment Rental
255.37
D
osoam
V0
71505
Postage
523.86
D
234166
CK
09/26/2012
PL0002 PLUS 1 PERFORMANCE
679.78
090427
VO
71725
Vehicle Repairs/Maintenance
679.78
D
234167
CK
09/26/2012
REE017 RELATION, LLC -REEK GOVERNMENT
5,400.00
090388
VO
74210
Legislative Consultants
5,400.00
D
234168
CK
09/26/2012
REM012 ADVANTAGE-REMAX
44.89
090106
VO
22210
Customer Refunds
44.89
D
234169
CK
09/26/2012
REY050 REYES-SANTIAGO J
41.90
090176
VO
22210
Customer Refunds
41.90
D
234170
CK
09/26/2012
ROS058 LLC-ROSECOMP
59.36
090177
VO
22210
Customer Refunds
59.36
D
234171
CK
09/26/2012
SAF001 SAFETY KLEEN ACCOUNTS PAYABLE
260.62
090346
VO
71725
Vehicle Repairs/Maintenance
260.62
D
234172
CK
09/26/2012
SAF005 COMPANY -SAFETY COMPLIANCE
200.00
090372
VO
74400
Safety Consultants
200.00
D
234173
OK
n9/26/2012
SAL055 S.ALAZAR-A.LBARO C
q&72
09UU40
AD
22210
Customer Refunds
-35.72
C
090032
VO
22210
Customer Refunds
35.72
D
090048
VO
22210
Customer Refunds
35.72
D
234174
CK
09/26/2012
SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN
703.57
090415
VO
23170
Union Dues
703.57
D
234175
CK
09/26/2012
SH1025 SHIPLEY --DAN
121.77
090178
VO
22210
Customer Refunds
121.77
D
234176
CK
09/26/2012
S00024 SOUTHERN CALIF OCCUPATIONAL
420.00
090373
VO
71540
Medical Fees
420.00
D
Date: Wednesday, October 03, 2012
East Valley Water District
Page. 6o 13
Time. 12:52PM
Check Resister - EVWD Check Resister
Report: APCHK.rpt
User: KATHY
Company EVWD
Check Nbr
Type
Date
Id Name ProiectlD Proiect Description
Discount OrigDocAmt
DrCr
234177
CK
09/26/2012
STA055 STATE DISBURSEMENT UNIT
3,153.12
090416
VO
23190
Miscellaneous Deductions
1,744.62
D
090417
VO
23190
Miscellaneous Deductions
1,408.50
D
234178
CK
09/26/2012
STA081 STATISTICAL RESEARCH, INC
1,170.00
090428
VO
11200
Construction in Progress WA002374 GIS SYSTEM
630.00
D
098429
VO
11200
Construction in Progress WA002374 GIS SYSTEM
540.00
D
234179
CK
09/26/2012
SYRO01 SYRKO, JR-MICHAEL J
1,042.47
090361
VO
71727
Garage Supplies/Small Tools
1,024.92
D
090408
VO
71727
Garage Supplies/Small Tools
17.55
D
234180
CK
09/26/2012
TAS001 TASSO-JAMES
11.35
090107
VO
22210
Customer Refunds
11.35
D
234181
CK
09/26/2012
TIF001 TIFCO INDUSTRIES
391.01
090347
VO
61000
Materials & Supplies-Oper.
391.01
D
234182
CK
09/26/2012
TOM003 BRIAN TOMPKINS
567.84
090424
VO
71105
Meals, Lodging, Travel
567.84
D
234183
CK
09/26/2012
TOV003 TOVAR-BERTHA L
22.61
090108
VO
22210
Customer Refunds
22.61
D
234184
CK
09/26/2012
V&B001 V&B INVESTMENTS
11.30
090041
AD
22210
Customer Refunds
-11.30
C
090033
VO
22210
Customer Refunds
11.30
D
090049
VO
22210
Customer Refunds
11.30
D
234185
CK
09/26/2012
VCDO01 CORP-VCD
55.66
090042
AD
22210
Customer Refunds
-55.66
C
090034
VO
22210
Customer Refunds
55.66
D
090050
VO
22210
Customer Refunds
55.66
D
234186
CK
09/26/2012
VER004 VERIZON CALIFORNIA
329.49
090358
VO
71015
Telephone
43.77
D
090359
VO
71015
Telephone
46.82
D
090395
VO
71010
Utilities
91.99
D
090395
VO
71015
Telephone
146.91
D
234187
CK
09/26/2012
VUL001 VULCAN MATERIALS COMPANY
2,040.91
090368
VO
61000
Materials & Supplies-Oper.
315.94
D
090369
VO
61000
Materials & Supplies-Oper.
1,093.22
D
090387
VO
61000
Materials & Supplies-Oper.
631.75
D
nate n.. „tie. n- m:o
-----__--
Tim=: 12.52PM-
E`.OID
user. KATHY
DC,
4,738.80
ch., A0.r
��
D..t..
234188
CK
09/26/2012
090370
VO
72400
234189
CK
09/26/2012
090179
VO
22210
234190
090123
234191
090422
234192
090043
090035
090051
090109
234193
090448
234194
090467
234195
090476
234196
090505
234197
090449
234198
090167
234199
090510
234200
090436
234201
090248
CK
V0
CK
VO
CK
AD
VO
VO
VO
CK
VO
CK
Vo
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
09!26/2012
22210
09/26!2012
71625
09/26/2012
22210
22210
22210
22210
09/28/2012
77500
09/28/2012
22210
10/01/2012
15200
10!03/2012
71560
10!03/2012
77300
10/03/2012
22210
10/03/2012
61000
10/03/2012
61000
10/03/2012
22210
East :'alley Water :District
Check Register- EVWD Check Register
!= Name Proi@^t!D _ O0 ect Description
WAGO05 WAGNER & BONSIGNORE
Leaal Fees
WAGO06 WAGNER-CRYSTAL R
Customer Refunds
WAN007 WANG -FANG
Customer Refunds
WAX001 WAXIE SANITARY SUPPLY
Janitorial Supplies
WIL114 HOMES-WILLIAMS
Customer Refunds
Customer Refunds
Customer Refunds
Customer Refunds
SECO01 SECRETARY OF STATE
Regulatory Fees
SHE031 SHEARER -TIFFANY TROCKEL
Customer Refunds
SAN267 Robert Sandoval
Suspense Account
ADM002 ADMIRAL CONSULTING GROUP
Computer System MaintContrac
ADP004 ADP, INC
Employee Programs
AHM006 AHMED-SAJJAD
Customer Refunds
AIR005 AIRGAS USA, LLC
Materials & Supplies-Oper.
AME026 AMERIGAS - BLOOMINGTON 1120
Materials & Supplies-Oper.
ARR033 ARROYO -LOUIE
Customer Refunds
Pao. 7 of 13
Report: A.PCHK.rpt
E`.OID
Disuoun" OrigDocAmt
DC,
4,738.80
4;738.80
D
49.42
49.42
D
44.43
44.43
D
1,331.37
1,331.37
D
41.45
-16.16
C
16.16
D
16.16
D
25.29
D
20.00
20.00
D
170.00
170.00
D
116.98
116.98
D
370.00
370.00
D
137.84
137.84
D
45.17
45.17
D
169.56
169.56
D
124.41
124.41
D
61.33
61.33
D
Date: Wednesday, October 03, 2012
East Valley Water District
Page:
8 of 13
Time,152YM
Check Register - EVWD Check Reaister
Report: qpC
User: KATHY
Company:
EVWD
WD
Check Nb r
Type
Date
Id Name ProiectlD Project Description
Discount OnQDocAmt
DrCr
234202
CK
10/03/2012
BAR074 BARRY'S SECURITY SERVICES, INC
5,466.18
090499
VO
72500
Security Services
1,355.01
D
090500
VO
72500
Security Services
1,378.08
D
090506
VO
72500
Security Services
1,378.08
D
090507
VO
72500
Security Services
1,355.01
D
234203
CK
10/03/2012
BAX002 MARY BAXTER
476.16
090479
AD
76500
Health/Dental/Life Insurance
-73.84
C
090478
VO
76600
OPEB - Retiree Medical
550.00
D
234204
CK
10/03/2012
BER033 BERUMEN-SALVADOR
60.28
090189
VO
22210
Customer Refunds
60.28
D
234205
CK
10/03/2012
BER034 BERRY-CHAD
66.04
090249
VO
22210
Customer Refunds
66.04
D
234206
CK
10/03/2012
BOL001 BOLL-MICHAEL
435.54
090481
AD
76500
Health/Dental/Life Insurance
-36.06
C
090480
VO
76600
OPEB - Retiree Medical
471.60
D
234207
CK
10/03/2012
BR0001 BROWNING-JAMES
493.24
090483
AD
76500
Health/Dental/Life Insurance
-56.76
C
090482
VO
76600
OPEB - Retiree Medical
550.00
D
234208
CK
10/03/2012
BUR022 BURGESS MOVING 8 STORAGE
1,958.24
090435
VO
71910
Outside Storage Rental
837.70
D
090484
VO
71500
Office Supplies
282.84
D
090484
VO
71910
Outside Storage Rental
837.70
D
234209
CK
10/03/2012
CHE007 CHEM-TECH INTERNATIONAL INC
7,373.29
090437
VO
65100
Treatment Chemicals
4,061.90
D
090438
VO
65100
Treatment Chemicals
3,311.39
D
234210
CK
10/03/2012
COL047 COLONIAL LIFE, PREMIUM
245.60
090450
VO
23132
Life Insurance-Phoenix Hm Life
245.60
D
234211
CK
10/03/2012
C00036 COUNTY OF SAN BDNO FLEET
576.12
090521
VO
71725
Vehicle Repairs/Maintenance
576.12
D
234212
CK
10/03/2012
CRU031 CRUZ-LILIANA
30.29
090250
VO
22210
Customer Refunds
30.29
D
234213
CK
10/03/2012
DA0006 DAUGHTERY-KRISTINE
8.55
090204
VO
22210
Customer Refunds
8.55
D
Date. Wednesday. October C3, 2012 East itaiigy Water District
Time. 12:52PM
Check Register - EVWD Check Register
uzar� KATHY
Check Nhr
Tvna
nat.
Irl NamcP.r.lort(n
Corryany bVfi
UIJWUnt V1 MLtVVAl I Il
D l"ii
rroieVt Description
234214
CK
10/03/2012
DC1001 INVESTMENTS LLC -DCI
090173
VO
22210
Customer Refunds
234215
CK
10/03/2012
DIB001 DIB'S SAFE & LOCK SERVICE
090502
VO
71720
Vehicle Parts/Supply
234216
CK
10/03/2012
DOT001 DOTY BROS EQUIPMENT
090537
VQ
112n0
Construction in Progress NrA002502 Plant 143 Fac Planing Study
234217
CK
10/03/2012
EMG001 GROUP -EMG REALTY
090190
VO
22210
Customer Refunds
234218
CK
10/03/2012
EXC004 EXCEL LANDSCAPE
090501
VO
71700
Grounds Maintenance Contract=_
234219
CK
10/03,2012
FAR002 FARRINGTON-STEVEN
090485
VO
76600
OPEB - Retiree Medical
234220
CK
10/03/2012
FAS002 FASTENAL COMPANY
090460
VO
61000
Materials & Supplies-Oper.
234221
CK
10/03/2012
FER009 FERGUSON ENTERPRISES INC 1350
090439
VO
61000
Materials & Supplies-Oper.
234222
CK
10/03/2012
FOX001 FOX-JANA
090487
AD
76500
Health/Dental/Life Insurance
090486
VO
76600
OPEB - Retiree Medical
234223
CK
10/03/2012
GRA003 GRANT-GORDON
090488
VO
76600
OPEB - Retiree Medical
234224
CK
10/03/2012
HAN046 HANNOUN-TONY F
090192
VO
22210
Customer Refunds
234225
CK
10/03/2012
HIG007 HIGHLAND AREA CHAMBER
090534
VO
77600
Public Education/Outreach
090538
VO
51605
Directors Expenses
090538
VO
71105
Meals, Lodging, Travel
090539
VO
51605
Directors Expenses
234226
CK
1 010 3/2 01 2
HRO001 HAM RADIO OUTLET, INC
090444
VO
11130
Office Equipment/Furniture
234227
CK
tn/n3/2012
HSU001 HsuBu
P.;_
9^'13
Report APCHK.rpt
Corryany bVfi
UIJWUnt V1 MLtVVAl I Il
D l"ii
113.21
113.21
D
34.45
34.45
D
120,794.00
120,794.00
D
47.30
47.30
D
10,180.00
10,180.00
D
550.00
550.00
D
408.25
408.25
D
111.15
111.15
D
364.65
-35.35
C
400.00
D
550.00
550.00
D
74.08
74.08
D
420.00
300.00
D
30.00
D
60.00
D
30.00
D
783.94
783.94
D
550.00
Data Wednesday, October 03, 2012
Time: 12 52P
User: KATHY
Check Nbr
Type
Date
090504
VO
74950
234228
CK
10/03/2012
090440
VO
61000
090452
VO
61000
090452
VO
61100
234229
CK
10/03/2012
090453
VO
61000
090511
VO
61000
090512
VO
11200
090513
VO
61000
234230
CK
10/03/2012
090251
VO
22210
234231
CK
10/03/2012
090451
VO
77100
234232
CK
10/03/2012
090475
VO
71550
234233
CK
10/03/2012
090193
VO
22210
234234
CK
10/03/2012
090441
VO
61000
234235
CK
10/03/2012
090442
VO
62000
234236
CK
10/03/2012
090194
VO
22210
234237
CK
10/03/2012
090252
VO
22210
234238
CK
10/03/2012
090454
VO
71720
090455
VO
71720
090456
VO
71720
234239
CK
10/03/2012
090508
VO
51700
090509
VO
51700
East Valley Water District
Check Register - EVWD Check Register
Id Name ProiectlD Project Description
Other Contracted Services
HUB001 HUB CONSTRUCTION SPECIALTIES
Materials & Supplies-Oper.
Materials & Supplies-Oper.
Small Tools
INL005 INLAND WATER WORKS SUPPLY CO
Materials & Supplies-Oper.
Materials & Supplies-Oper.
Construction in Progress WA001226 Meter Replacement/Turnover Prg
Materials & Supplies-Oper.
KEL025 KELLER WILLIAMS REALTY
Customer Refunds
KIN002 KING -ED
Ed u ration/S em in ars/Conference
KON004 KONICA MINOLTA BUSINESS
Office Equipment MaintContract
LAN028 LAN-JIAN
Customer Refunds
LAW003 LAWSON PRODUCTSJNC
Materials & Supplies-Oper.
LEGO06 COLLIER DBA -KEITH
Maintenance
LID001 LIDSTRAND-HARRIS E
Customer Refunds
MPP002 MPP 2010-1 LP
Customer Refunds
NAP007 NAPAAUTO PARTS /BOSS MOSS
Vehicle Parts/Supply
Vehicle Parts/Supply
Vehicle Parts/Supply
OFF007 OFFICETEAM
Temporary Labor
Temporary Labor
Discount
Page: 10 of 13
Report: APCHK.rpt
Company EVWD
OriaDocAmt DrCr
550.00 D
490.54
87.26 D
204.99 D
198.29 D
32,281.20
-0.80
40.18 D
-5.14
256.82 D
-634.50
31,725.00 D
-18.36
918.00 D
103.16
103.16 D
285.00
285.00 D
53.00
53.00 D
24.62
24.62 D
307.23
-2.69
309.92 D
970.00
970.00 D
4.40
4.40 D
15.81
15.81 D
381.35
14.20 D
150.83 D
216.32 D
1,260.72
659.20 D
601.52 D
na�P 'inlPringp,fay nch,be, 03, 2012
Time: 12 52P
User: KATHY
Chock Nbr
T��o
Harp
234240
CK
10/03/2012
090201
VO
22210
234241
CK
10/03/2012
090195
VO
22210
234242
CK
10/03/2012
090522
VO
51700
234243
CK
10/03/2012
090253
VO
22210
234244
CK
10/03/2012
090477
VO
23132
090489
VO
23132
234245
CK
10/03/2012
090196
VO
22210
234246
CK
1 0/0 312 01 2
090536
VO
11200
234247
CK
10/0312012
090491
AD
76500
090490
VO
76600
234248
CK
10/03/2012
090197
VO
22210
234249
CK
10/03/2012
090445
VO
62000
090447
VO
62000
234250
CK
10/03/2012
090198
VO
22210
234251
CK
10/03/2012
090514
VO
74400
090515
VO
74400
234252
CK
10.103/2012
090155
VO
64000
234253
CK
10/03/2012
East Valley Water District
Page " 011
Check Register - EVWD Check Reaister
Company: EVWD
id Name ProiectlD Project Descriotion
Discount OrigDocAmt
DrCr
01_0001 OLOBOR-OMESHAM
100.00
Customer Refunds
100.00
D
PACO23 PACIFIC 1"REND PROP
10.98
Customer Refunds
10.98
D
PAL035 PALOMARES-FRANK
3,555.00
Temporary Labor
3,555.00
D
PAL036 PALMER-LAQUTANA
19.41
Customer Refunds
19.41
D
PH0001 PHOENIX HOME LIFE
243.12
Life Insurance -Phoenix Hm Life
121.56
D
Life Insurance -Phoenix Hm Life
121.56
D
POL013 POLITO-JEFFREY
48.35
Customer Refunds
48.35
D
RBF001 RBF CONSULTING
6,750.00
Construction in Progress WA002516 GREENSPOT RD & BRIDGE PROJECT
6,750.00
D
REA002 REARDON-MICHAEL
291.19
Health/Dental/Life Insurance
-36.06
C
OPEB - Retiree Medical
327.25
D
REA024 REACTION PROPERTIES
52.33
Customer Refunds
52.33
D
ROQ001 ROQUET PAVING
6,565.92
Maintenance
835.98
D
Maintenance
5,729.94
D
ROS059 ROSALES-ROSALINDA
2.05
Customer Refunds
2.05
D
SAF005 COMPANY -SAFETY COMPLIANCE
400.00
Safety Consultants
200.00
D
Safety Consultants
200.00
D
SAN004 SAN BERNARDINO-CITY OF
617,760.01
Contracted Treatment -City
617,760.01
D
SAN013 SANTINI-STEVE
400.00
Date: Wednesday, October 03, 2012
East Valley Water District
Page: 12 of 13
Time. 1252P
Check Register - EVWD Check Register
Report: APCHK.r
p t
User KATHY
Company: EVWD
Check Nbr
Type
Date
Id Name ProiectlD Project Description
Discount OrigDocAmt
DrCr
090492
VO
76600
OPEB - Retiree Medical
400.00
D
234254
CK
10/03/2012
SEGO10 SEGURAII-RUBEN
12.06
090254
VO
22210
Customer Refunds
12.06
D
234255
CK
10/03/2012
SH1006 SHIDLER DEVELOPMENT INC
56.34
090159
VO
22210
Customer Refunds
56.34
D
234256
CK
10/03/2012
SIS004 SISNEROS-ABEL
35.39
090200
VO
22210
Customer Refunds
35.39
D
234257
CK
10/03/2012
STA013 STAFFORD-FRED
476.16
090494
AD
76500
Health/Dental/Life Insurance
-73.84
C
090493
VO
76600
OPEB - Retiree Medical
550.00
D
234258
CK
10/03/2012
ST0003 STURDIVAN-GARY
476.16
090496
AD
76500
Health/Dental/Life Insurance
-73.84
C
090495
VO
76600
OPEB - Retiree Medical
550.00
D
234259
CK
10/03/2012
TRP001 TRP FUND I LLC
24.16
090255
VO
22210
Customer Refunds
24.16
D
234260
CK
10/03/2012
VAL074 VALLEY OFFICE EQUIPMENT
360.55
090457
VO
71555
Office Equipment Repairs/Maint
109.84
D
090458
VO
71555
Office Equipment Repairs/Maim
250.71
D
234261
CK
10/03/2012
VER004 VERIZON CALIFORNIA
94.08
090497
VO
71015
Telephone
62.96
D
090498
VO
71015
Telephone
31.12
D
234262
CK
10/03/2012
VIS002 VISTAPAINTS
356.96
090443
VO
61000
Materials & Supplies-Oper.
-7.29 226.32
D
090443
VO
61010
Materials & Supplies-Maint.
-7.29 137.93
D
234263
CK
10/03/2012
VUL001 VULCAN MATERIALS COMPANY
2,170.46
090459
VO
61000
Materials & Supplies-Oper.
855.80
D
090516
VO
61000
Materials & Supplies-Oper.
1,314.66
D
234264
CK
10/03/2012
WHI047 WHITMORE-LEISERT CASSIDY
70.00
090535
VO
77100
Education/Seminars/Conference
70.00
D
234265
CK
10/03/2012
WIN019 WINDISH-JAMES
37.71
090180
VO
22210
Customer Refunds
37.71
D
234266
CK
10/03/2012
WIR003 WIRELESS WATCHDOG, LLC
184.00
Date: Wednesday, October 03, 2012 East l3r QV V3:ur District Page13 or 13
rime 1252PM Check Register - EVWD Check Register R',„!: 4Pc,��.ru;
User: KATHY Company: EVWD
Check Nor TVDe Date
090446 VO 71305
Id Name ProlectID Project Description
CommunicationsEquip Rep/Mair
Discount OrigDocAmt DrCr
184.00 D
Tota! Q27,603.87
BOARD AGENDA STAFF REPORT
East Valley Meeting Date: October 10, 2012
Water District public Hearing: ED
Discussion Item:
Consent Item
Closed Session
Septern.her 21, 2012
'10: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: CEQA REQUIREMENTS FOR PLANT 134 BRIDGE PROJ ECT
RECOMMENDATION:
Staff recommends that the Board of Directors adopt the California Environmental Quality Act
(CEQA) Categorical Exemption finding under Section 15302 for the Bridge Repair at Plant 134
Project and authorize staff to record a Notice of Exemption for this project:.
BACKGROUND/ANALYSIS:
In 2011, an outside Engineering firm conducted a survey of the 134 bridge that provides access to
and from the Plant 134 Treatment Plant and determined that the structure and support was
compromised as a result of the mud, debris and boulders that were washed down Cook Creek
during the December 2010 storm event. The Engineering firm prepared a report which
recommended repairs to mitigate future damage to both the bridge and surrounding area.
On September 12, 2012, the Board authorized staff to award a contract to URS Corporation to
d,�si,n the reconstruction of the 134 bridge. FEMA granted the District: funds to complete the
project.. with the requirement that it be completed by August 2013. As part of the design
process, the District's Environmental Consultant, Tom Dodson and Associates (TDA) reviewed
the project and determined that this bridge project qualifies as categorically exempt under
CEQA. Section 15302 governing the replacement or reconstruction of existing structures and
facilities Tic Plant 134 Bridge Project meets the Class 2 Exemption because it is the
rceonstruction of an existing bridge on the same site which will be providing the same purpose
and capacity.
Proj:cts that have been determined not to have a significant effect on the environment are
e:rempt from the provisions of CEQA. The District must prepare a Notice of Categorical
Exempdon and file it with San Bernardino County. Once the notice has been filed, a 35 day
Pagel
SR#0158
AGENDA DATE: October 10, 2012
SUBJECT: CEQA REQUIREMENTS FOR PLANT 134 BRIDGE PROJECT
statute of limitation will begin that will allow for challenges to the project to be heard. While
the District may begin construction at any time, we have been advised to allow the comment
period to expire before we begin.
STRATEGIC INITIATIVE:
The District's plant 134 bridge project supports:
Strategic Initiative I - Provide Safe and Reliable Water Supply
(A) - Meet all regulatory requirements
Strategic Initiative III - District Resource Enhancement Efforts
(E) - System maintenance and modernization
REVIEW BY OTHERS:
The District's Engineering Staff and Environmental Consultant have reviewed this item.
FISCAL IMPACT:
The fee to file the Notice of Exemption with the County is $2,152, which will be covered by the
Capital Improvement funds received by FEMA for this project in the amount of $648,468.
Respe t�fullysubmit ed:
_ I v"_n-
John Mura,
General Manager/0
Attachments:
Reco nded by:' /
John V
Assistant General Manager
Memorandum from Tom Dodson & Associates
Page 12
SR#0158
TOM DODSON & ASSOCIATES
2150 N. ARROWHEAD AVENUE
SAN BERNARDINO, CA 92405 /10,71
TEL (909) 882-3612 • FAX (909) 882-7015 j
E-MAIL tda@tdaerrv.com-
MEMORANDUM
September 17, 2012
From: Tom Dodson
To: Mr. Eliseo Ochoa
Suhj: Categorical exemption package for the East Valley Water District's New Access Bridge to Plant 134
At your request, Tom Dodson & Associates (TDA) has reviewed the possibility of adopting a Categorical
Exemption (CE) as the appropriate environmental determination to comply with the California
Environmental Quality Act (CEQA) for the East Valley Water District's (District) New Access Bridge to
Plant 13A. Plant 134 is the District's sole facility for treating surface water and del iveriing it to potable water
customers. During December 2010 a severe storm cell stalled over the watershed upstream ofthe Plant 134
access road, which cause extreme flooding of the small creek in the watershed, sometimes referred to as
Cook. Creek. Figure 1 includes two photos of the flooding during the storm and the damage to bridge that
is part of the access road. The District applied to the Federal Emergency Management Agency (FEMA) for
funds to replace the bridge and FEMA has granted funding for a replacement bridge. However, before the
bridge can be replaced the District must adopt an environmental determination to comply with the CEQA.
Based on the type of project proposed by the District, bridge replacement, the possibility of adopting a
Categorical Exemption (CE) is being considered by the District for CEQA compliance.
Categorical exemptions are identified in Section 15300 of the State CEQA Guidelines as "a list ofclasses
of projects which have been determined not to have a signiftcant effect on the environment and which shall,
therefore, be exempt from the provision of CEQA. " To determine whether a project is categorically exempt
from CEQA, certain findings must be made for a project to verify that it qualifies for a specific exemption
class and that it can appropriately be exempted from the requirement for the preparation of a more detailed
environmental document. My analysis of these requirements follows.
The first step in this exemption process is to determine whether a specific project conforms to the criteria
outlined in one or more of the exemption classes. After careful review of the various exemption classes, I
have concluded and recommend to the District that the proposed replacement of the Plant 134 access road
bridge is a project that meets the criteria for a Class 2 Exemption. Class 2 exemptions consist of
"Replacement or Reconstruction " outlined tinder Section '15302 of the State CEQA Guidelines. Class 2
e:<emptiom; consist of "replacement or reconstruction of existing structures and facilities where the new
structurc wiii be ;ocated on the same site m the structure replaced and will have substantially the same
purpose and capacity as the structure replaced, including but not limited to: ( e ) Replacement or
reconstruction ofexisting utiloysystems and/orfaeilities involving negligible or no expansion ofcapacity. "
The proposed replacement of the access road bridge to Plant 134 clearly falls within this category of exempt
p ojects.
The proposed project will affect only the existing access road bridge to Plant 134 as a new bridge will be
installed to replace the existing bridge. Plant 134 facilities will continue to function during construction and
after the new bridge is installed. The key criteria that are met by this project include:
The proposed project will replace an existing bridge that is an essential component of access to Plant
134 and it will have the same purpose and capacity as the existing bridge structure;
The proposed bridge is being replaced because it is no longer safe due to the flood damage to the
bridge. It's replacement is essential to maintain access to a key water treatment facility.
Based on the evaluation presented above, it is my recommendation that the proposed District Plant 134 access
road bridge replacement project qualifies for a Categorical Exemption, Class 2. Therefore, when the District
is ready to approve this project for implementation (budget and installation), 1 recommend noticing it as
Categorically Exempt from CEQA for the reasons outlined above and have the District adopt and file the
attached Notice of Exemption with the San Bernardino County Clerk of the Board. This will initiate a 35 -day
statute of limitations for anyone seeking to challenge the project in court. If you have any questions, please
do not hesitate to give me a call.
Tom Dodson
Attachment
NOTICE OF EXEMPTION
To: San Bernardino County From: East Valley Water District
Clerk of the Board 3654 East Highland Avenue, Suite 18
385 North Arrowhead Avenue Highland, CA 92346
San Bernardino, CA 92415
Pro lect'ritler. East Valley Water District's Plant 134 Access Road Bridge Replacement Project
Project Location: The proposed bridge replacement project is located on the District's Plant 134 access road which
is located north of_Highland Avenue immediately west of State Highway 330 and City Creek in the City of San
Bernardino.
Project Location - City:
Project Location - County: San Bernardino _.
Description of Nature, Purpose,
and Beneficiaries of the Project: The proposed project consists ofreplacing the Plant 134 access road bridge that was damaged
by the severe floods during December 2010 storms. Anew bridge structure will be installed that will be designed to pass future storm
flow, and to ensure adequate access to Plant] 34 treatment facilities. No plant operations or capacity will be changed by this project
and no increase. or change in use of the treatment facilities will result from replacement of the existing bridge.
Name of Public Agency Approving Project: _East Valley Water District
Name of Person or Agency Carrying Out Project: East Valley Water District
Exempt Status: (Check One)
Ministerial (Sections 21080(b)(1); 15268)
Declared Emergency (Sections 21080(b)(3); 15269(a))
Emer;ency Project (Sections 21080(6)(4); 15269(b)
_✓ Categorical Exemption (Sections 21084; 15302( c
Reasons why project is exempt: The State CEOA Guidelines provide a series of categorical exemptions for projects
that have been deemed to have minimal impacts on the environment The proposed replacement of the Plant 134 access
Catwgorical Exemption Class 2 exempts actions that consist of "replacement or reconstruction ofexisting struclrtres and
1'a. where the new slly
tructure will be located on the same site as the structure replaced and will have substantia
the same purpose and capacity as the structure replaced. including but not limited 1o,' ( c 1 Replacement or
recartsl�m_tion o( xisting utility systems and/or facilities involying negligible or no expansion of capacity....... The
prq used Plant 134 access road bridge replacement project meets the requirement for a Class_2 Categorical Exemption.
Therefore,thjIpJtosed action is not forecast to cause any potential for significant adverse environmental impacts and
gualifies with the r. uiucuiirements for a Class 2 Exemption.
Lead Agency
Contact Penson: John J. Mura
Signature:
Telephone:90( 9) 888-8986 _
Title: General Manager Date:
L
.,
L
BOARD AGENDA STAFF REPORT
Meeting Date: October 10, 2012
j� East Valley
_��// Water District Public Hearing: El
Discussion [tem: El
Consent Item r-1
Closed Session 0
September 27, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT': STRATEGIC COMMUNICATIONS PLAN
RECOMMENDATION:
Staff recommends approval of the following items:
1. Review and approve the 2012/2013 Strategic Communications Plan
BACKGROU ND/ANALYSIS:
In late 2010, the District began the development of a comprehensive communication plan with
the support of CV Strategies, to create a blueprint for the District's comtTunications and public
outreach efforts. An initial survey was conducted by gathering input from the Board of
Directors, key community stakeholders, customers and staff to produce an assessment of
strengths, weaknesses, opportunities and challenges relating to the District's internal and
e sternal messaging, community relations, customer relations and media outreach.
In early 2012, the District's Board of Directors continued to chart a new course establishing four
(4) primary Strategic Initiatives to elevate the level of services and involvement in the
community. The development of an aggressive Strategic Communications Plan is key to the
successful execution of this new vision. The April 2012 decision paired with the survey results,
created a foundation to move forward with establishing consistent messaging and
commumacations priorities.
The Strategic Communications Plan creates a checklist of six primary goals for all District
Con) muricat ons including:
1. To improve and coordinate all District communications, both internal and external;
2. To align EVWD's communications efforts with the District's mission;
3. To increase public awareness of EVWD's services, quality and value while showcasing
stakeholder benefits;
Page 11 SR#0159
AGENDA DATE: October 10, 2012
SUBJECT: STRATEGIC COMMUNICATIONS PLAN
4. To develop a brand that clearly distinguishes the District's identity in the minds of
stakeholders;
S. To increase overall communications effectiveness; and
6. To support the District's legislative platform and grant strategy through integrated
communications efforts.
Building upon these goals, six key messages emerged to be consistently woven into both internal
and external actions including:
1. Value and Service. EVWD's commitment to ratepayers goes beyond providing its
services as affordably as possible; the District strives to elevate the level of service and
value it provides to each and every customer.
2. Reliability and Dependability. EVWD's customers have a provider that they can depend
on for a reliable supply of healthy water now and in the future, regardless of emergency,
drought, or other challenges.
3. Conservation and Stewardship. EVWD is dedicated to ensuring that the community's
precious water resources are available for future generations; a critical part of this effort
is educating its customers about how to use water as efficiently as possible.
4. Fiscal Responsibility. EVWD's desire to use financial resources as efficiently as possible
influences all aspects of District decisions; stewardship of ratepayer dollars is treated
with the utmost respect and care.
5. Efficient and Effective Governance. EVWD works consistently to set a new standard for
public agency effectiveness by creating a culture that embraces hard work, innovation,
new technology, efficiency and accountability.
6. Community Partnership. EVWD is a community -centered organization that is devoted
to building a close relationship with its community by communicating frequently and
providing a partnership that helps local businesses and residents succeed and thrive.
Not only is this document designed to support the over -arching Strategic Initiatives, it is
intended to serve as a road map to how and why the District communicates, thus creating a
consistent vision and tone for all projects and departments. This unified strategy will allow for
the development of a dependable brand while also encouraging increased participation from
community members in District activities.
This document was presented and recommended for approval by the Legislative &rPublic Affairs
Committee.
Page 12
SR#0159
AGENDA DATE: October 10, 2012
SUBJECT: STRATEGIC COMMUNICATIONS PLAN
STR.ATI;GIC INITIATIVE:
The Strategic Communications Plan supports:
Strate ig c Initiative IV — District Brand Development and Community Involvement
(A) - Enhance community outreach, brand identity and web presence
REVIEW BY OTHERS:
1 his irem was reviewed by the Legislative & Public Affairs Committee.
FISCAL IMPACT:
There ar;� not direct costs associated with the approval of the Strategic Communications Plan.
Respectfully submitted:
John Mura
General Manager/ EO
Attachments
2012'2013 Strategic Communications Plan
Recommended by:
Kelly— Uoy
Public Affairs / Conservation Officer
Page 13
SR#0159
East Valley
Water District
KKK 4 t, c k
;,SCP J.r ^�` ( %'4 6! 7♦ $ ti� w ..I r i � r
t �.,♦r t� M r jam r 1" � '`• Y� .4 !'` a
t� a
ii ' if tisu
siJ
J
h
^
r� T R A TE� GC�♦ - � � ���-. .
Y y
COMMUNIC
y r I O 1
Av— •fo! �' �+ ' Wi' tai:.
.i •
5e pteii�� ei� 2012 .
:kt}
•i�aPX4.
EXECUTIVE SUMMARY
East Valley Water District's Board ofDirectors and staffrecognize the critical role that both internal
and external communicationsplayin the effective operation ofagovernment agency.
In late 2010, East Valley Water District initiated the development of a Strategic Communications Plan (the
Plan) to serve as a blueprint for the District's community relations and public outreach efforts. The Plan is
intended to be the key communications resource supporting the District's execution of its Strategic Plan,
vision and goals.
The Plan is the result of a thorough exploratory process incorporating input from a wide spectrum of
sources. Guidance from EVWD's Board of Directors and its Legislative and Public Affairs Committee was
solicited, feedback from key District staff and regional stakeholders was gathered, and community
members and other respondents were surveyed.
This process yielded six primary goals of the Strategic Communications Plan:
L To improve and coordinate all District communications, both internal and external,
2. To align EVWD's communications efforts with the District's mission,
3. TomcreasepublicawarenessofEVWDsservices, quality and value while showcasing
stakeholder benefits,
4. To develop a brand that dearly distinguishes the District's identityin the minds of
stakeholders,
5. Toincrease overall communications effectiveness, and
6. To support the District's legislative platform andgrant strategy through integrated
communications efforts.
In early 2012, the District's Board of Directors continued to chart anew course by hiring anew General
Manager. Working in close collaboration, EVWD's Board of Directors and its new management developed
a broad vision incorporating a host of strategies and commitments to elevate the level of services and
involvement in the community. The development of an aggressive Strategic Communications Plan is key to
the successful execution of this new vision.
This document is intended to be a critical component of the District's larger Strategic Plan, its "North
Bound Train" visioning process. It is meant to serve as a guide for establishing effective, multidirectional
communication channels to solicit and convey information to and from all District stakeholders including
employees, the Board of Directors, customers, regional partners and the greater community.
The Strategic Communications Plan follows a basic road map and timeline format. It employs strategies
and tactics that will lay a foundation to communicate the District's mission and vision to all stakeholders
effectively and efficiently, ensuring that EVWD's commitment to outreach and community involvement is
consistent with its enhanced level of service, efficiency and operational effectiveness.
+a.
Planning Process and Advancement
1 VIND's updated Strategic Communications Plan includes the primarycomponents necessary to take
intmediat-e action, but lays them out in a strategic framework based on research conducted during the
District's "North Bound Train" process and related feedback. The feedback revealed a series of themes that
�up[ron_ EVWD's Strategic Plan, building upon District vision and goals:
i. Strategic vision and Planning
Z 1"rrandldentky
3. Comrarmications Policies and Standards
-f. Afessaging Campaigns and Outreach
i. Long- Term Public Information Planning
6. Resource Allocation and Cost Impacts
KEY MESSAGES
Before EVWD determines howthey will communicate with their customers, the District must first
determine whatthey will communicate. Development of key messages is a critical, foundational step that
must be conducted before communications strategies and objectives can be set. Evaluation of input from
the District Beard of Directors, its management and staff, as well as customers and other stakeholders was
critical in determining the key messages that best reflect the District's vision and community expectations.
I hese messages include:
1. Value and Service. EVVJD's commitment to ratepayers goes beyond providing its services as
al fordahly as possible; the District strives to elevate the level of service and value it provides to each
and every customer.
2. Reliability and Dependability. EVWD's customers have a provider that they can depend on for a
reliable supply of healthy water now and in the future, regardless of emergency, drought, or other
challenges.
3. Conservation and Stewardship. EVWD is dedicated to ensuring that the community's precious
water resources are available for future generations; a critical part of this effort is educating its
customers about how to use water as efficiently as possible.
4. Pascal Responsibility. EVWD's desire to use financial resources as efficiently as possible
influences all aspects of District decisions; stewardship of ratepayer dollars is treated with the
utmost respect and care.
5. 14ficient and Effective Governance. EVWD works consistently to set a new standard for public.
agency effectiveness by creating a culture that embraces hard work, innovation, new technology,
cficiccy and accountability.
6. Community Partnership. E-VWD is a community -centered organization that is devoted to
hmldHg a close relationship with its community by communicating frequently and providing a
partnership that helps local businesses and residents succeed and thrive.
Primary Communications Goals, Objectives and Strategies
L District Brand Development&lmplementation
A distinct, clearly identifiable and consistently deployed brand communicates District identity in the minds of
stakeholders and clarifies District vision.
Key initiatives:
o Compile Board and staff input on District renaming, logo and tagline; align with existing
plans
o Generate buy -in from each department through informal sessions
o Build and test a range of rebranding options and key messages
o Develop mission, vision and value statements in conjunction with rebranding process
o Develop new brand implementation strategy for all internal and external messaging
o Conduct internal messaging sessions to prepare staff and Board for dissemination
o Build and launch 12 -month brand development campaign (community engagement)
2 Development ofPubliclnformation Office
A staff member dedicated to developing community relationships is a critical, cost-effective investment that fosters
credibility and enhances stakeholder relations.
Key initiatives:
o Determine Plo roles and responsibilities for leading internal and external communications
efforts
o Build transitional and long-term strategy for division of responsibilities
o Develop comprehensive outreach program
o Create ongoing evaluation and measurement process for public information strategies
3 Strategic Planning Packaging Fa'Presentation
Aclear, well -presented strategic plan is a valuable resource, providing frequent support foreffective, high-level
decision-making.
Key initiatives:
o Hold board workshop on branding specifically for strategic planning documents
o Design and draft strategic plan document packaging "Northbound Train" concept
o Design and draft strategic outreach plan document to complement primary strategic plan
o Develop distribution strategy for stakeholder buy -in and participation
o Prepare related press release and website content
4. General Education &Media Outreach
Consistent community and media engagement tells the District's story, builds credibility, garners support and
demonstrates openness and transparency.
Key initiatives:
o Draft education messaging strategy for FY 2012/2013; Align with strategic planning
principles
o Draft broad media outreach strategy for FY 2012/2013; Align with strategic planning
principles
o Support high-value media strategy with media outreach as necessary
o Develop and facilitate special events, tours and sponsorships
o Maintain ongoing survey tool to test effectiveness of community engagement strategies
. District Website
A dynamic, visual, frequently updated and easy to use website communicates the personality of the District while
serving as a resource for customers.
Key initiatives:
o Support comprehensive effort and facilitate website project development as needed
o Incorporate new look, brand, tagline, etc.
o Develop framework/protocol for inter -departmental web content sharing
o Ensure active and consistent web updates for all District messaging (releases, video, etc.)
li. 1Establi5h Levislative- Platform & Grant Stratq,=y
Clear and active messaging and advocacy must support the District's legislative platform andgrant strategy as
FVWD increases its regional engagement.
Kxy initiatives:
o Develop messaging materials to support District's adopted 2012/2013 Legislative Platform
o Build media campaign to support District's adopted 201.2/2013 Legislative Platform
o Develop messaging materials to support District's adopted 2012/13 Grant Strategy
o Provide support to grant writing consultants when applicable
o Support Board of Directors advocacy efforts through increased trade/government/regional
outreach and related consistent messaging
7 .Headquarters Communication
F VW , must keep its customers, media and other stakeholders informed of headquarters _project developments, share
project benefits, and give the community a voice in the process as the project takes shape.
1,xv initiatives:
o Draft headquarters key messages for inclusion in District messaging and collateral
o Prepare Board and staff message support, including FAQs and relevant talking points
o Draft and design web content related to new headquarters
o Prepare community presentations or other necessary assistance
o Build community involvement campaign to solicit stakeholder input
o Prepare press releases as needed; Facilitate media relations efforts
S. On -Going Communication
F VWD must keep its customers, media and other stakeholders informed of the variety o f projects and activities
necessa ry f or effective operations.
h:ey it itiatives:
o Draft project and program key messages for inclusion in District messaging and collateral
o Prepare Board and staff message support, including FAQs and relevant talking points
o Draft and design web content related to on-going projects and programs
o Prepare community presentations or other necessary assistance
o Prepare press releases as needed; Facilitate media relations efforts
IMPLEMENTATION
Many of the communications tasks identified above are already underway as part of the District's
mmediai e ourreach efforts. All initiatives will be prioritized, implemented and evaluated in the 10-12
nonth period ahead, with this document providing a strategic framework.
Subject to Approval
January 9, 2012
EAST VALLEY WATER DISTRICT
EGVSI'_ATIVE &t PUBLIC AFFAIRS COMMITTEE MEETING
MINUTES
The Chairman of the committee called the meeting to order at 4:30 p.m. The General
Vianagcr led the flag salute.
'R1 SENIT: Directors'. LeVesque, Morales
\13�1_NT Nonc
STAFF: John Mura, General Manager; Justine Hendricksen, Administrative
Manager
U ;ST (S): Ben Coleman
PUBLIC PARTICIPATION
Ihr_re being no verbal or written comments the public participation section was closed.
DISCUSSION REGARDING THE TWO-YEAR CALIFORNIA LEGISLATIVE
SESSION
Che conmiitrec reviewed the District's legislative positions for the 2011-2012 legislative
sessions. The committee would like to review any and all letters of opposition or support
drat were circulated on the District's behalf.
DISCUSSION REGARDING AB3030
I]ic conunittee and the General Manager will explore legislative options and partnerships
Null local agencies regarding AB3030.
COMMITTEE MEMBER COMMENTS
Che commit -cc would like to move forward with the District's Strategic Communications
Plan. 1 -he committee also discussed whether or not a legislative component needs to be
addressed in the Plan.
I he a>runiitce would like the following items added to future agendas:
• Federal Activities/Partnerships
• Strategic Communications Plan
• Community Events (Highland Harvest Festival etc.)
• District Tour
• Budget Recommendations for Legislative Activities
• Legislative Talking Points
• Routine Meetings
ADJOURN
The ijectingwas I djourned at 5:46 p.m.
John J. Mura, Sf cretary
SOlice cc ]° ALrival
May 14, 2012
EAST VALLEY WATER DISTRICT
LEGISLATIVE &i PUBLIC AFFAIRS COMMITTEE MEETING
MINUTES
The Chairman of the committee called the meeting to order at 12:00 p in. and led the 1 -lag
white.
PR -)--SENT: Directors: Levesque, Morales
AFS1 N : None
STAFF: John Mura, General Manager; Justine Flendricksen, Administrative
Manager
DUES I (S): None
PUBLIC PARTICIPATION
Thcre being no verbal or written comments the public participation section was closed.
LEGISLATIVE UPDATE
The committee reviewed the Districts current legislative positions. The committee
recommended that the District continue to review legislation and to remain actively
en,agcd when necessary. The District continues its oppose position on AB 467 and SB
1146 unless amcrnded. The committee also discussed AB 1971, SB 1387, SB 1045 and
Proposition 84.
DISCUSSION REGARDING THE DISTRICT'S WEBSITE ENHANCEMENTS AND
BRANDING EFFORTS
-1-1-( committee discussed the District's website, logo, strategic communication plan,
tagline and ")randing efforts.
COMMITTEE MEMBER COMMENTS
No connects at this time.
ADJOURN
Tl-cmpeleting was adjourned at1:00 p.m.
John l. Mura, Secr nary
Subject to Approval
June 4, 2012
EAST VALLEY WATER DISTRICT
LEGISLATIVE &r PUBLIC AFFAIRS COMMITTEE MEETING
MINUTES
The Chairman of the committee called the meeting to order at 1:00 p.m. Director LeVesque
led the flag salute.
PRESENT: Directors: LeVesque, Morales
ABSENT: None
STAFF: John Mura, General Manager, Justine Hendricksen, Administrative
Manager
GUEST (S): Charles Roberts (Highland Community News), Ron Coats
PUBLIC PARTICIPATION
There being no verbal or written comments the public participation section was closed.
CONSIDER LETTER OF SUPPORT FOR CURRENT LEGISLATION BEING
PROPOSED BY LOCAL REPRESENTATIVES
The committee discussed AB 1508 introduced Assembly Member Carter as it relates to
sewer pass-through charges. The committee suggested that the District monitor the bill
and bring back for review and/or draft a letter of support should the need arise.
DEVELOP SCHEDULE AND WORK PLAN FOR THE 2012/13 LEGISLATIVE AGENDA
The committee discussed a number of items regarding the development of a legislative
agenda including but not limited to:
• Developing a legislative schedule
• Aligning a State and Federal platform (Regional and Local)
• Committee structures in line with the District's Strategic Plan
• Staff and board responsibilities
• Communication and outreach
STRATEGIC COMMUNICATION PLAN AND IMPLEMENTATION
The committee discussed the need to provide staff clear direction on the Board's
expectations, objectives, implementation, and timeline schedules for the communication
plan to be completed.
Legislatiec &r Public Affairs minutes: 06/04/12 jph
COMMITTEE MEMBER COMMENTS
No comrnents at this time.
,'1DJOURN
The nice ting was adjourned at 2:04 p.m.
--���l�i ljj14-mol_
J ohn J. bdura, Secretary
Legislative & Public Affairs minutes: 06/04/12 iph
Subject to Approval
August 29, 2012
EAST VALLEY WATER DISTRICT
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE MEETING
MINUTES
The Chairman of the committee called the meeting to order at 4:00 p.m. and led the flag
salute.
PRESENT: Directors: Levesque, Morales
ABSENT: None
STAFF: John Mura, General Manager; Justine Hendrickson, Administrative
Manager; Cecilia Contreras, Executive Assistant; Kelly Malloy,
Public Affairs/Conservation Officer
GUEST (S): Ben Coleman, Kip Sturgeon, Ron Coats, Destin Blais (Blais k
Associates), Andrea Owen (Blais &s Associates)
PUBLIC PARTICIPATION
There being no verbal or written comments the public participation section was closed.
DISCUSSION REGARDING THE DRAFT LEGISLATIVE PLATFORM
The General Manager stated that Legislative Platform follows the Strategic Initiatives that
the Board has adopted; that the District has contracted with Blais &r Associates to work
with the District to implement a legislative platform and that the District's legislative
advocate has been also been engaged in the process.
At the request of Director Morales, the committee skipped to item #4 in order to
teleconference with the District's State Legislative Advocate Mr. Bob Reeb.
DISCUSSION REGARDING STATE AND FEDERAL LEGISLATION
Mr. Rech, provided an update regarding current legislative activities including but not
limited to:
• AB685
• Pension reforms
Mr. Reeb stated that he has been working with Blais & Associates to identify items that
may arise in the next year which could affect the District.
Legislative 6z Public Affairs minutes: 08/29/12 cmc
The committee resumed discussion of item #2.
The General Manager stated that this Legislative platform was a collective effort
DISCUSSION REGARDING GRANT STRATEGIES, OPPORTUNITIES AND
TIMELINES
As. Blais thanked the District for allowing them to help staff research the best legislative
uid grant approach for the District; that they will help the District establish and maintain
relationships with agencies like Bw-eau of Reclamation (BOR) for grant opportunities;
hat thi:., document is a roadmap for the District.
The General Manager stated that Blais & Associates looks for grant opportunities and
sends them to staff to review and determine if it is attainable at that time; that most of the
grant opportunities are cyclical and they are in line with the District's C'.IP proram; that he
would like the Board to set a limit for staff to have authority to move forward with a grant
pursuits.
The General Manager recommends that the Legislative and Grant Strategy be taken to the
full board for review and adoption.
Director Levesque agreed with the recommendation and agrees that there should be
tuthoriration levels for staff in order pursue grant opportunities.
COMMITTEE MEMBER COMMENTS
Director Levesque stated the he was excited to see the BOR grant opportunities in the
documents.
Director Morales stated that these are the building blocks to propel the District as an
ndustry leader.
AD -1 (:)URN
The meeting was adjourned at 5:08 p.m.
Iohn). Mor*Sc'etary—
Legislative
&e Pubtic Affairs minutes: 08/29/12 cmc