HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/24/2012EastVasiey
Water District
3694 HIGHLAND AVE., SUITE 3#30, HIGHLAND, CA
BOARD MEETING October 24, 2012 5:30 P.M.
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not
requiring departmental investigation, will be considered by the Board of Directors".
----------------- - --------------------------------------- I -----------
CALL
---------„---------------------------------------
CALL TO ORDER
PLEDGE OF ALLEGIANCE
----------------------------------------------------------------------
PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors
regarding any items within the subject matter jurisdiction of the East Valley Water District. The
Board of Directors may BRIEFLY respond to statements made or questions posed. Comments are
limited to three minutes per speaker.
AGENDA - This agenda contains a brief general description of each item to be considered. Except
as otherwise provided by law, no action shall be taken on any item not appearing on the following
agenda unless the Board of Directors makes a determination that an emergency exists or that a need
to take immediate action on the item came to the attention of the District subsequent to the posting
of the agenda.
Approval of Agenda
2. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered
by the Board of Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless members
of the board, the administrative staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar.
a. Approval of the Board meeting minutes for September 26, 2012
b. Approval of the Board meeting minutes for October 10, 2012
C. Resolution 2012.17 - A resolution of the Board of Directors of the East Valley Water
District naming the authorized representative for the Plant 150 Centralized
Treatment Facility Project
d. Accept and file the Investment Report for the quarter ended September 30, 2012
e. Accept and file the Financial Statements for July 2012
f. Resolution 2012.18 - A resolution of the Board of Directors of the East Valley Water
District establishing an Investment Policy for public funds
g. Accounts Payable Disbursements: Accounts Payable Checks 234113 through 234266
which were distributed during the period of September 20, 2012 through October 3,
2012 in the amount of $927,603.87. Payroll and benefit contributions for the period
ended October 3, 2012 and included checks and direct deposits, in the amount of
$375,622.57. Total Disbursements for the period $1,303,226.44
OLD BUSINESS
3. Presentation from Inland Water Works Supply Company regarding the District's
Automated Meter Reading Program
4. Presentation from Lewis Homes regarding the Harmony Project
5. Discussion regarding the District's quarterly budget review including revenue and
expenditures through the first three months of the fiscal year 2012-13
REPORTS
6. General Manager / Staff Reports
Legal Counsel Report
S. Oral comments from Board of Directors
CLOSED SESSION
9. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(a)]
Name of Case: In re City of San Bernardino, United States Bankruptcy C
bk-28006-M1
10. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
One (1) Potential Case
11. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(c)
One (1) Potential Case
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are
available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland,
during normal business hours. Also, such documents are available on the District's website at
wwwx stvallcy.or< subject to staff's ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability -related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at
least 72 hours prior to said meeting.
3
Subject to Approval
EAST VALLEY WATER DISTRICT SEPTEMBER 26, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director Wilson led the
flag salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Cecilia Contreras,
Executive Assistant
LEGAL COUNSEL:
GUEST(s):
Steve Kennedy
Members of the public
APPROVAL OF AGENDA
Pursuant to Government Code Section 54954.2(b)(2), the Board added the following item on
the closed session agenda for the meeting after unanimously determining that that there is a
need for immediate action which arose after the agenda was posted.
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAURELEASE
(Government Code Section 54957)
M/S/C (Wilson -Morales) that the September 26, 2012 agenda be approved as
amended.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m.
Mr. Michael Henderson stated that he has been with the District for 16 years and with the
incoming General Manager and Assistant General Manager, the changes are making it easier
to work.
Mr. Kennedy arrived to the meeting at 5:32 pm.
Ms. Martha Duran stated that she has been with the District for 23 years and that she can see
the light at the end of the tunnel with a new headquarters building.
There being no further written or verbal comments, the public participation section was
closed.
Minutes: 09/26/12 cmc.
APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 22, 2012
M/S/C (Wilson -Morales) that the board meeting minutes for August 22, 2012 be
approved as submitted.
APPROVAL OF THE BOARD MEETING MINUTES FOR SEPTEMBER 12, 2012
M/S/C (Wilson -Morales) that the board meeting minutes for September 12, 2012 be
approved.
DISBURSEMENTS
M/S/C (Wilson -Morales) that General Fund Disbursements §233952 through
#234112 distributed during the period of September 6, 2012 through September 19, 2012 in the
amount of $904,689.32 and Payroll Fund Disbursements for the period ending September 19,
2012 in the amount of $252,802.49 totaling $1,157,491.81 be approved.
AWARD OF AGREEMENT TO BALFOUR BEATTY CONSTRUCTION TO PROVIDE
DESIGN -BUILD -FINANCE SERVICES FOR THE NEW DISTRICT HEADQUARTERS
AND TO AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE THE COST OF
AGREEMENT BASED ON THE APPROVED CONCEPT AND DESIGN OF THE
DISTRICT HEADQUARTERS
The General Manager/CEO gave on overview of the current headquarters and the steps and
changes that the District has taken including but not limited to:
• The current lease at Highland and Palm Ave.
• Strategic Plan
o Key Performance Indicators
• Property chosen for future site
o Analyses done
• Request for Qualifications sent out in August for a contractor to Design -Build -
Finance
• Interviews were held for the four (4) most qualified candidates
The General Manager/CEO stated that after careful consideration, the recommendation is to
enter into an agreement with Belfour Beatty Construction.
The team from Balfour Beatty Construction was introduced to the Board.
The Board of Directors discussed the award of contract for the headquarters project at great
length.
The team from Balfour Beatty collectively answered a number of questions relating to the
headquarters project.
Minutes: 09/26/12 cmc
Mr. Kennedy stated that the Request for Qualifications document included a copy of the
contract agreement; that there should be no modifications to the agreement and there is
language included with respect to surety and indemnification.
M/S/C (Morales -Wilson) to select Balfour Beatty Construction to provide design -
build -finance services for the new District Headquarters and to authorize the General
Manger to negotiate the cost of agreement based on the approved concept and design of the
District Headquarters.
A roll call vote was taken:
Board member Coleman voted Yes.
Board member Sturgeon voted No.
Board member Wilson voted Yes.
Vice Chairman Morales voted Yes.
Chairman LeVesque voted Yes.
the Board took a break at 6:59 pm.
The Board returned to session at 7:07 pm.
DISCUSSION REGARDING THE DISTRICT'S INVESTMENT POLICY
The General Manager/CEO stated that the District's Financial Investment team will provide
an update on the District's investments, allocations, and adjustments.
The Chief Financial Officer stated that the investment policy is reviewed each year; that the
Strategic Initiatives and Key Performance Indicators help pursue better investments.
Mr. Richard McDonald and Mr. Bob Swan gave an overview of the Districts overall portfolio.
Board member Coleman inquired about how much could the District yield if we went
through California Code.
Vice Chairman Morales stated that the fiscal policy that is in place settled on this prudent
policy which helped the District achieve a AA- Fitch rating.
Chairman LeVesque stated that he is comfortable with the fiscal policy as it is, and
recommends that the policy be reviewed annually and that this item should be added to the
next board meeting agenda.
Information only.
GENERAL MANAGER / STAFF REPORTS
The General Manager/CEO, Assistant General Manager and CFO reported on the
following items:
New sewer vactor purchased
Minutes: 09/26/12 cmc
• Invitation from California Department of Public Health to submit a construction
grant application for Plant 150
• Reporting of pensions by Governmental agencies
Information only.
LEGAL REPORT
No report at this time
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales congratulated Board and staff on the bold move towards a new
headquarters facility. Vice Chairman Morales commended staff for the bar -b -q trailer and
lunch that he had attended; that he wanted the Board to understand that at the Legislative 6z
Public Affairs Committee meeting his decision was to bring the branding efforts and new
logo to the full Board for review and discussion.
Board Member Sturgeon apologized for his comments made in regards to military bases and
was not trying to offend anyone; that he feels that the countdown clock can hinder our ability
to negotiate, and the new headquarters contractor will have a hold on the District; that the
District should try and negotiate an arrangement with the landlord as a backup if the new
building is not completed by the end of the current lease.
Board member Coleman stated that the District is moving forward tremendously, that he
appreciated staff asking Balfour Beatty to attend the meeting so that they can answer any
questions the board members had.
Chairman Levesque stated that this is another step in the right direction; that the agreement
with the contractor is keeping the strategic planning process that was agreed to in April; that
any items discussed in committee meetings will be brought to the full board for discussion
and approval before any decisions are made.
Information only.
CLOSED SESSION
The Board entered into Closed Session at 8:02 p.m. as provided in the California Open
Meeting Law. Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 8:33 p.m. The items listed on the agenda were
discussed in closed session with the follow action being taken:
Minutes: 09/26/12 cmc
With respect to item #8: - No reportable action taken.
With respect to item #9: - The Board unanimously authorized President LeVesque to execute
the written decision that was prepared following the oral decision previously issued by the
Board in connection with the personnel matter.
ADJOURN
The meeting adjourned at 8:33 p.m.
JohnJ. Mura, ecretary
Matt LeVesque, President
Minutes: 09/26/12 cmc
Subject to Approval
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
MINUTES
OCTOBER 10, 2012
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Brian Tompkins
led the flag salute.
PRESENT: Directors: Coleman, Levesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
The General Manager requested that item #2a be removed from the consent calendar and
re-agendized for the October 24, 2012 meeting.
M/S/C (Wilson -Sturgeon) that the October 10, 2012 agenda be approved as
amended.
PUBLIC PARTICIPATION
Chairman Levesque declared the public participation section of the meeting open at 5:31
p.m.
Members of the public addressed the board regarding the discussion that took place at
the Legislative & Public Affairs Committee meeting regarding the District's branding
efforts.
Mr. Roger Light from Cajon High School provided an update to the Board regarding the
2013 Inland Solar Challenge.
Minutes: 10/10/12 jph
There being no further written or verbal comments, the public participation section was
closed.
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR JUNE 2012
M/S/C (Wilson -Coleman) that the Financial Statements for June 2012 be
accepted.
DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2012
M/S/C (Wilson -Coleman) that the Directors fees and expenses for September
2012 be approved as submitted.
DISBURSEMENTS
M/S/C (Wilson -Coleman) that General Fund Disbursements #234113 through
#234266 distributed during the period of September 20, 2012 through October 3, 2012 in
the amount of $927,603.87 and Payroll Fund Disbursements for the period October 3,
2012 in the amount of $375,622.57 totaling $1,303,226.44 be approved.
ADOPT THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
CATEGORICAL EXEMPTION FINDING UNDER SECTION 15302 FOR THE
BRIDGE REPAIR AT PLANT 134 PROJECT AND AUTHORIZE STAFF TO
RECORD A NOTICE OF EXEMPTION FOR THIS PROJECT
Mr. Tom Dodson (Tom Dodson & Associates) provided a brief update to the board
regarding the categorical exemption for the access bridge to Plant 134.
M/S/C (Wilson -Coleman) that the Board adopt the California Environmental
Quality Act (CEQA) Categorical Exemption finding under Section 15302 for the bridge
repair at Plant 134 and authorize staff to record a Notice of Exemption for this project.
REVIEW AND APPROVE THE DISTRICT'S 2012/2013 STRATEGIC
COMMUNICATIONS PLAN
Ms. Malloy reviewed the draft Strategic Communications Plan with the Board; she
discussed six primary goals for all District Communications:
1. To improve and coordinate all District communications, both internal and
external;
2. To align EVWD's communications efforts with the District's mission;
3. To increase public awareness of EVWD's services, quality and value while
showcasing stakeholder benefits;
4. To develop a brand that clearly distinguishes the District's identity in the minds of
stakeholders;
5. To increase overall communications effectiveness; and
2 Minutes: 10/10/12 jph
6. To support the District's legislative platform and grant strategy.
Ms. Malloy stated that building on these goals, six key messages emerged to be
consistently woven into both internal and external actions and that the Strategic
Communications Plan supports EVWD's Strategic Plan recently adopted by the Board.
The Board discussed the draft communications plan in great detail.
Director Wilson requested that the District's 2012/2013 Communications Plan be
amended, and that the key initiative bullet point that states "Compile Board and staff
input on District renaming, logo and tagline; align with existing plans" be removed.
M/S/C (Wilson -Coleman) that the Board adopt the District's 2012/2013 Strategic
Communications Plan as amended.
GENERAL MANAGER/STAFF REPORTS
The General Manager, Assistant General Manager and Chief Financial Officer reported
on the following items:
• Water Resources Institute Event - October 27, 2012
Information only.
LEGAL COUNSEL REPORT
Mr. Kennedy stated that he discussed with the Chairman of the Board a way to improve
the District's committee structure.
The Chairman requested that this item be brought back to the board for further
discussion at the October 24th or November 14t meeting.
Information only.
COMMITTEE REPORTS
• Legislative & Public Affairs Committee Update - Vice Chairman Morales stated
that the Governor's last day to sign bills was September 30th; he also thanked the
Board for adopting the District's 2012/2013 Communications Plan.
• Accept minutes for Legislative & Public Affairs Committee
o January 9, 2012
o May 14, 2012
o June 4, 2012
o August 29, 2012
3 Minutes: 10/10/12 jph
M/S/C (Wilson -Sturgeon) that the January 9,2012; May 14,2012; June 4, 2012 and
August 29, 2012 minutes for the Legislative & Public Affairs Committee be
accepted.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales stated that he looks forward to increasing the District's
community engagement.
The Board took a break at 6:47 p.m.
CLOSED SESSION
The Board entered into Closed Session at 6:52 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 7:23 p.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting adjourned at 7:24 p.m.
John J. Mura, Secretary
Matt LeVesque, President
4 Minutes: 10/10/12 jph
BOARD AGENDA STAFF REPORT
Meeting Date: October 24, 2012
East Valley
Water District Public Hearing: E3
Discussion Item: E3
Consent Item: F-1
October 18, 2012
TO: GOVERNING BOARD MEMBERS
FROM: CHIEF FINANCIAL OFFICER
SUBJECT: RESOLUTION TO APPOINT NEW AUTHORIZED REPRESENTATIVE FOR
PLANT 150 STATE REVOLVING FUND (SRF) PROJECT APPLICATION
RECOMMENDATION:
Staff recommends that the Board approve Resolution 2012.17.
BACKGROUND ANALYSIS
Funding Agreements with the Safe Drinking Water State Revolving Fund (SDWSRF) require
that agencies receiving State Revolving Fund grants and loans appoint an authorized
representative to sign Claims for Reimbursement and other documents relating to the grant
application. District staff is completing the SDWSRF funding application for construction of
Plant 150, and, as part of the application process needs to provide documentation that a current
member of District staff has been duly appointed as authorized representative.
STRATEGIC INITIATIVE:
Appointment of an Authorized Representative for the Plant 150 project supports:
Strategic Initiative III - District Resources Enhancement Efforts
(D) - System Maintenance and Modernization
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
Jo ura
General Manager/CEO
ATTACHMENTS
Resolution 2012.17
Page I 1
Recommended by:
Brian Tompkins
CFO
SR#0167
Resolution No. 2012.17
WHEREAS, the East Valley Water District has the authority to construct, operate, and
maintain the Plant 150 Centralized Treatment Facility; and
WHEREAS, the East Valley Water District desires to enhance the provision and
protection of the drinking water supplied to the consumers of East Valley Water District,
therefore;
BE IT RESOLVED by the East Valley Water District that, pursuant and subject to all of
the terms and provisions of the Safe Drinking Water State Revolving Fund (SDWSRF) program,
application be made to the State of California Department of Public Health for funding; and
BE IT FURTHER RESOLVED that the Engineering Manager of said East Valley
Water District is hereby authorized and directed to cause the necessary data to be prepared and
application to be signed and filed with the State of California Department of Public Health.
Passed and adopted at a regular meeting of the Board of Directors of the East Valley
Water District on the 24th of October, 2012.
Signature:
Print name clearly: Matt LeVesque
Title: Board President
Clerk of said Water Agency: John M. Mura, General Manager
BOARD AGENDA STAFF REPORT
East Val ley Meeting Date: October 24, 2012
Water District Public Hearing: 13
Discussion Item: 0
Consent Item
Closed Session
October 15, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2012
RECOMMENDATION:
Staff recommends that the Board of Directors accept and file the attached Investment Report.
BACKGROUND/ANALYSIS:
California Government Code §53646(b) requires the Treasurer or CFO of a local agency to
submit a quarterly report on the agency's investments to the legislative body of the agency
within 30 days of the end of each quarter.
DISCUSSION
The attached schedule shows all of the District's cash and investments, restricted and
unrestricted, as of September 30, 2012. The supplemental, smaller schedule shows the
investment securities purchased and retired during the quarter July to September 2012.
Increases and decreases in highly liquid funds, such as LAIF, are explained in the narrative
below.
Unrestricted Investments
LAIF
The balance held in LAIF at the beginning of the quarter was $5,043,258. Staff initiated one
deposit to LAIF for $700,000 during the quarter as a result of reimbursements received from the
state for the Eastwood Farms, Plant 134 construction and Plant 150 design projects. During the
quarter, $5,124 in interest earned during the second quarter of 2012 was also posted to the
account, resulting in an ending balance of $5,746,688 -
Page I I
5,746,688.
Pagel
SR#0168
AGENDA DATE: OCTOBER 24, 2012
SUBJECT: INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2012
Third quarter earnings for 2012 were $5,124 calculated at an apportionment rate of .35%; a slight
drop from .38% which had been in effect for the previous three quarters. The earnings were
posted to our account on October 13, 2012.
Citizen's Business Bank Wealth Management
The total (book) value of the assets held with CBB increased $6,810 to $4,130,616 during the
quarter ended 6/30/12. This balance is held both in a money market account ($483,785) and in a
portfolio of Treasury and mortgage backed securities. The purchase and sale of securities is
shown on the attached supplemental schedule. Setni-annual interest payments received on
securities in the District's portfolio were $19,336. Funds held in money market accounts earned
$227- These earnings were reduced by losses of $11,005 realized when bonds purchased at a
premium, and therefore having a carrying value higher than their face value, matured.
Investment manager fees paid during the quarter were $1,748.
There were no transfers to or from this investment account during the second quarter of 2012.
The following schedule summarizes the activity for Unrestricted Investments during the
Quarter ended September 30, 2012:
Unrestricted
Beg Posted Ending
Account Balance Earnings Deposits Fees Transfers Balance
IAIF 5,041,565 5,124 700,000 5,746,689
CBB Wealth Mgt 4,130,616 12,107 600,000 1,651 4,741,072
Restricted Investments
Union Bank
Five trustee accounts with Union Bank handle the debt service transactions and expenditure of
proceeds from the 2010 Revenue Bond Issue.
Water Acquisition Fund - the balance in the Water Acquisition account at the beginning of the
quarter was $12,643,377. Interest earnings of $12,124 posted to this account during the quarter,
and a Requisition was submitted to reimburse the District for expenditures on design for Plants
143 and 150. The ending balance at June 30th was $12,351,952.
Sewer Acquisition Fund - the balance in the Sewer Acquisition account at the beginning of the
quarter was $199,035. Interest earnings during the quarter were all transferred to the Interest
account resulting in an ending balance of $199,035. EVWD submitted no requisitions to draw
money from this account during the quarter.
Page 12
SR#0168
AGENDA DATE: OCTOBER 24, 2012
SUBJECT: INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2012
Revenue Fund - this account accumulates monthly installments from the District sufficient to
make semi-annual debt service payments on the 2010 Revenue Bonds. Balances in this account
are transferred to the Principal and Interest Accounts immediately prior to the due dates of
April 1st and October 1st
Interest Account - this account receives the earnings of other accounts, and transfers from the
Revenue Fund, in order to make semi-annual debt service payments to the bond holders on April
1st and October 1st of each year,
Principal Acct - this account receives a transfer from the Revenue Fund equal to the annual
bond principal being remitted to bondholders, immediately before the principal payment is due.
Bond principal payments are due each October 1st. There was no activity in this account
between April l and June 30, 2012.
The following schedule summarizes the activity for Unrestricted Investments during the
Quarter ended September 30, 2012:
Restricted- Union Bank
STRATEGIC INITIATIVE:
The Investment report supports:
Strategic Initiative I - Provide Safe and Reliable Water Supply
(E) - Transparent and efficient financial management
PageJ3
SR#0168
Beg Posted
Ending
Account
Balance Earnings Deposits Withdrawals
Transfers
Balance
Wtr Acquis Fd
12,352,230 11,231
12,363,461
Swr Acquis Fd
199,035
199,035
Remnue Fd
1,260,678 13 650,967
(1,889,381)
22,277
Interest Acct
28 22
714,381
714,431
Principal Acct
-
1,175,000
1,175,000
STRATEGIC INITIATIVE:
The Investment report supports:
Strategic Initiative I - Provide Safe and Reliable Water Supply
(E) - Transparent and efficient financial management
PageJ3
SR#0168
AGENDA DATE: JANUARY 24, 2012
SUBJECT: Investment Report for Quarter Ended September 30, 2012
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Respectfully submitted: Recommended by:
IL
John Mura Brian Tompkins
General Manager/eEO Chief Financial Officer
ATTACHMENTS:
Third Quarter Investment Report
Page 14
SR#0168
Funds field by EVIND 1
C a,,hiel c ct,mn ac fiord
t. ... n'c'l Acct
( herkmn ar�nunt
Cinzenc Business Bank
EAST 4':SLLEY !EATER DISTRICT
INVESTMEN I REPORI
QUARTER ENDED
¢rptrnaber 30.2012
Funds Purc,ia5e MatuH,Tv interest Face Book Market Source of
Managed By Date Date Rate value II .line Name "':uelation
District N,A NrA NSA -50.00 700.0(1 710.00 N'A
`,--„'ict N,'A N!A NIA 6.00om 6,11(10.00 61)00.00 N
Disuict NiA NiA N A 1,148.895.39 1144.595.39 1 lv5 9'1539 N A
I I • 1 1 I 1' I I I 1 '
1.155.645.39
4.4
18.109.872.14
69.4
3.553.360.15
13.6
3,269,160.12
125
State of California
N/A
N/A
0300';%
5,746,688.78
5,746,688.78
5;746,688.78
LAI}
Local Agency Investment Fund (L.AIF)(Yield)
-7
(768.447.00)
2.5
(2,186.450.00)
-8..
6.439.149.20
24.1
Citizens Business Bank
CBB Wealth Mgt
See Attached
3,491,316.00
3.582,932.64
3 553,360.15
Interactive Data
US Treasury / Agency Bonds
CBB Wealth Mgt
N/A
N/A
0.100"/0
1,158.138.88
58,138.88
158,I38.88
NIA
CBB Money Market Fund CBB Money Market Fund
Onion Bank (2010 Refunding Revenue Bond Trustee)
278.80
278.20
278.20
Union Bank
W ater Acquisition Fund BlackrockT-Fund Inst Shares
Union Bank
N/A
N/A
0.010IG,
Union Bank
N/A
N/A
0.360%
12363,183.36
12363,183.36
12,363,183.36
.AIF
Water Acquisition Fund LAIF
Union Bank
N/A
N.,A
0.010%
199 034.54
199,034.54
199 034.54
Union Bank
Sewer Acquisition Fund BlackrockT-Fund Inst Shares
N/A
0.0101%1
22,277 25
22,277.25
22,277.25
Union Bank
Res enue Fund Blackrock -1 -Fund Inst Shares
Union Bank
N/A
N/A
0.010%
714,431.25
714,431.25
7147431.25
Union Bank
Interest Account BlackrockT-Fund Inst Shares
Union Bank
N/A
N/A
0.010%
1,175,00000
1.175,000.00
1,175,000.00
Union Bank
Principal Account BlackrockT-Fund Inst Shares
Union Bank
N/A
Total Cash and Investments
LAIF
reasurv,Agency Securities
Toney Market Treasury Funds
Total Cash and Investments
ess: Funds restricted for Capital lmproxements
ess: Funds restricted for Bond debt service
ess: Restricted Capacity Fees
ess Customer' Construction Deposits
.ess: Funds designated for rate stabilization
ass: Funds designated for emergency reserve
Total Unrestricted / Cndcsi2nated
and Investments
1,155,645.39
18,109,872.14
3,582,932.64
3,269.160.12
6.1 17.610.29
(12,570,800.10)
(1,918.183.50)
(295,040.00)
(1,909.968.00)
(768,447.00)
(2.186,450.00)
6.468,721.69
Market Value
1.155.645.39
4.4
18.109.872.14
69.4
3.553.360.15
13.6
3,269,160.12
125
26.088.037.80
10O.0
(12,570.800.10)
-48.1
1.918.183.50)
-7'
(295,040.00)
-1.1
(1,909.968.00)
-7
(768.447.00)
2.5
(2,186.450.00)
-8..
6.439.149.20
24.1
26.025.99425 26,117.610.29 26.088.037.80
certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Sec. 53646 as amended 111196. This report is also in conformity with the
investment policy of East Valley Water District. As Treasurer of East Valley Water District, 1 hereby, certify that sufficient investment liquidity and anticipated revenue are available to meet the
next si_x month's estimated expenditures.
Signature Date
Purch
Date
Issuer
051181.10
Federal Hone Loan Bank
081031.10
Federal Homu loan Bank
11101110
US Trea&iry Note
01/19/11
Fatinie Mae
01/2.4111
GNMA Pool 0623163
04108/11
Fannie Mac .Pool 9ADO170
04118/11
GN MA. Pool #496601
04/18/11
111' fool #5029613
09114111
F reddie We Series 2780 V J
09129/1.1
federal Home Loan Bank
11/25/11
Freddie Mar, Series ]003
12105/11
IJS 'l'rensm Note
01119112
GNMA Scries 2004405
02127112
Freddie Mac Series 3578
03/15/12
US TreaSUry Note
04119112
FHLB Series Y.P-2017
06/05/12
FHLB
061.12112
Freddie Mac
06/12112
FHLB
06115/12
GNMA Series 2009-78
08/13112
Federal Nam Credit Batik
LAST VALLEY '4 ArI ER DISTR ICT
CBB - US Ti-easury / Agency Bonds Held
uafter Ended
September 30,24
Market
1J1tits ! Maturity Matured ! Value
CUS1P Yield
3133 XWB9
1.500%
25,000
11/28/12
25,192.50
25,192.50
3133 I `. B7
4.875%
100,000
12114/12
109,496.00
109,496.00
91 828PD6
0.375%
500,000
10/31/12
499,900.61
499,900.61
3135GOAK9
0.750%
300,000
02126113
300,000.00
300,000.00
36291BT 3
6.000%
41,165
11115/13
56,436.15
t3,354.83
43,081.32
3141 Wn 1.
5.624%
t,389
H /O t /12
54,066.71
52,637.40
1,429.31
36210MU25
6.500%
21,474
04115114
25,973.84
3,426.11
22,547.73
36210 1 Y5
6.500%
16,554
04115/14
2.2,963.74
5,582,50
17,351.24
31394 T22
5.000%
49,855
04115115
82,116.77
29,395.41
52,721.36
3133X 1 0
2.375%
500,000
03114114
522,495.00
522,495.00
3.1396C3X6
5.500%
127,892
08115116
143,435.74
7,570.24
135,565.50
912828161 51
0.250%
500,000
11/30/13
499,902.35
499,902,35
38374 GRg
5.500%
157,822
061.17/16
179,061.94
10,192.02
168,869.92
313 8J S9
4.500%
277,026
09115116
327,317.92.
35,473.11
291,844.51
912828SG6
0.250%
300,000
02/28114
299,273,44
299,273.44
31 3 i DB2
5.250%
54,609
06/15/17
62,218.45
1,892,97
60,325.45
313379JC4
0,500%
06105114
.100,020,00
100,020.00
-
3128 [9 X1
1520%
1.10,000
12109/14
115,335.00
1.15,335.00
31 371 JD9
0.80010
125,000
11112/14
126,000.00
126,000.00
38376FUD2
5.000%
83,531
09/20117
95,624, 5
4,053.61
91$7.1,07
3133EA1168
0.300%
200,000
05113114
200,000.00
200,000.00
31646,830.84 200,000.00
2635598,20
3$82,932.64
3,491,316
25,057.00
100,937.00
500,095.00
300,711.00
44,750.85
1,393.99
22,583.81
17,449,05
49,928.76
515,425.00
12.9,175.139
500,255.00
165,473,75
257,327.71
300,141.{0
60,097.67
115,142,50
126,323,75
91,157.42
199,974.04
3,553,360.15
BOARD AGENDA STAFF REPORT
East Valley Meeting Date: October 24, 2012
Water District Public Hearing: 13
Discussion Item: I]
Consent Item D
Closed Session F1
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: FINANCIAL STATEMENTS FOR JULY 2012
RECOMMENDATION:
Staff recommends that the Board of Directors accept and file the attached financial statements,
subject to audit.
BACKGROUND/ANALYSIS:
Revenue &C Expenses
Water sales were $26,768 below projection For July, during which the District sold 720.9 MG of
water. As shown in the graph below, customer consumption for July 2012 was slightly lower
than consumption during July 2010 and 2011.
Other District operating revenues were $28,908 over projection in July, and Sewer Treatment
revenue, which is passed through to the City of SB was $25,745 over projection.
Operating_ Expenses
Water operating expenses were $72,305 under budget, and sewer operating expenses $11,051
under budget in July, though one significant variance should be noted:
• Transmission and Distribution costs were $45,504 over budget due emergency repairs to
the 30" pipeline in 6th Street.
Page I 1
SR#0164
AGENDA DATE: October 10, 2012
SUBJECT: FINANCIAL STATEMENTS FOR JUNE 2012
1,200,000
1,100,000
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
Sales Volume by Month - Current Fiscal Year
(with_2 previous yrs for comparison)
�3\a PJyoS�Qc Oc'` moa fie`' bac 4e� �a� QQ� mai
Capital Projects
--- 2010-11
— -2011-12
...--.,,..2012-13 (Est Oct -
lune)
Capital expenditures during July include 10 new desktop computers and a new server for the
GIS system, and $508,740 on CIP projects, including:
• $122,605 in costs for Plant 134
• $274,498 in costs for the AMR meter replacement program
• $94,539 in costs for Plant 143
The costs for Plant 134 and Plant 143 are reimbursable by SRF funding through the State, or by
2010 bond proceeds
STRATEGIC INITIATIVE:
The Districts financial statements support:
Strategic Initiative I - Provide Safe and Reliable Water Supply
(B) - Identify unit cost for delivery sources
(D) - Develop cost effective Water Supply Mix
(E) - Transparent and efficient financial management
Page 12
SR#0164
AGENDA DATE: October 10, 2012
SUBJECT: FINANCIAL STATEMENTS FOR JUNE 2012
REVIEW BY OTHERS:
Not applicable
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Respectfully submitted: Recommended by:
F
John Mura Brian Tompkins
General Manage /CEO Chief Financial Officer
ATTACHMENTS:
July Financial Statements
Page l3
SR#0164
East Valley Water District
Balance Sheet by fund - Unaudited
July 31, 2012
Water
Fund
ASSETS
UTILITY PLANT - at cost:
Sewer
Fund
Totals
Utility Plant in Service $125,992,611
$31,654,429
$157,647,040
Less: Accumulated Depreciation (39,702,971)
(14,375,240)
(54,078,211)
86,289,640
17,279,189
103,568,829
Construction in Progress 14,839,885
167
14,840,052
101,129,525
17,279,356
118,408,881
RESTRICTED ASSETS:
Customer/Constr. Deposits
1,789,559
112,842
1,902,401
Capacity Fees
265,512
29,528
295,040
Rate Stabilization Reserve
672,081
96,366
768,447
Construction Funds
12,363,183
199,035
12,562,218
Debt Service Funds - Trust Accts
1,542,403
1,542,403
16,367,226
408,243
16,775,469
CURRENT ASSETS:
Cash and Investments
19,427,585
5,479,850
24,907,435
Less: Restricted Cash and Investments
16,367,226
408,243
16,775,469
3,060,359
5,071,607
8,131,966
Accounts Receivable (net of allowance)
2,209,395
2,209,395
Interest Receivable
4,725
2,650
7,375
Assessments receivable
116,345
116,345
Other Receivables
58,410
58,410
Grants Receivable
1,782,079
1,782,079
Inventory
923,951
923,951
Prepaid Expenses
227,177
227,177
8,382,441
5,074,257
13,456, 698
OTHER ASSETS:
Deferred financing charges 520,943 16,156 537,099
Property held for resale 751,842 684,725 1,436,567
Due from Other Funds 7,000,000 7,000,000
1,272,785 7,700,881 8,973,666
TOTAL ASSETS 127,151,977 30,462,737 157,614,714
Balance Sheet Page 1
East Valley Water District
Balance Sheet by fund - Unaudited
July 31, 2012
LIABILITIES AND EQUITY
LONG-TERM LIABILITIES:
2010 Revenue Bonds
Premium on 2010 Rev Bonds
DWR Loans
Due To Other Fund
Less: Deferred Amt on Refunding
Water
Fund
$30,670,000
1,985,485
3,969,578
7,000,000
(416,055)
43,209,008
Sewer
Fund
$765,000
86,282
851,282
CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS:
Customer service deposits 1,693,559
Construction deposits 96,000 112,842
Accrued interest payable 470,796 2,992
CURRENT LIABILITIES:
Accounts payable
Accrued payroll and benefits
Compensated absences
Long Term Debt - amt due within one yr
TOTAL LIABILITIES
EQUITY:
Invested in Utility Plant
Restricted:
Capacity Fees
Designated:
Rate Stabilization Reserve
Unrestricted / Undesignated
Income Year To Date
TOTAL EQUITY
TOTAL LIAB AND EQUITY
2,260,355
1,484,350
300,562
493,343
985,821
3,264,076
48,733,439
77,570,664
265,512
672,081
(89,719)
842,070
78,418,538
127,151,977
115,834
1,274,658
58,490
160,949
75,000
1,569,097
2,536,213
17,252,990
29,528
96,366
10,547,640
166,254
27,926,524
30,462,737
Totals
$31,435,000
2,071,767
3,969,578
7,000,000
(416,055)
44,060,290
1,693,559
208,842
473,788
2,376,189
2,759,008
359,052
654,292
1,060,821
4,833,173
51,269,652
94,823,654
295,040
768,447
10,457,921
1,008,324
106,345,062
157,614,714
Balance Sheet Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
July 31, 2012
Water Fund Sewer Fund Total
July July July July YTD YTD Adopted
Actual Budget Actual Budget Actual Budget Budget
OPERATING REVENUES
Water Sales
1,561,132
1,587,900
0
0
1,561,132
1,587,900
13,798,600
Water Meter Charge
354,234
353,150
0
0
354,234
353,150
4,514,650
Sewer Collection System Charges
0
0
366,048
356,000
366,048
356,000
4,367,000
Sewer Treatment Charges
0
0
643,930
618,185
643,930
618,185
6,776,908
Service Initiation I Installation Chrgs
7,740
6,500
0
0
7,740
6,500
78,000
Collection Charges
23,366
11,500
4,670
0
28,036
11,500
138,000
Permits & Inspection Charges
0
0
0
0
0
0
500
Treatment Chemicals
1,946,472
1,959,050
1,014,648
974,185
2,961,120
2,933,235
29,673,658
OPERATING EXPENSES
0
7,500
0
0
0
7,500
89,000
Source Of Supply
(666)
0
0
0
(666)
0
0
Supervision and Labor
10,988
12,655
0
0
10,988
12,655
164,500
Overtime Labor
0
3,250
0
0
0
3,250
39,000
Materials & Supplies
1,696
0
0
0
1,696
0
0
Purchased Water
0
0
0
0
0
0
200,000
Groundwater charge
0
0
0
0
0
0
208,680
North Fork/City Creek - Assesment
0
0
0
0
0
0
102,640
Maintenance
1,740
850
0
0
1,740
850
10,000
Water testing
22,950
13,050
0
0
22,950
13,050
156,600
Total Source Of Supply
37,374
29,805
0
0
37,374
29,805
881,420
Pumping
Supervision and Labor
43,077
41,910
0
0
43,077
41,910
544,600
Overtime Labor
1,011
1,500
0
0
1,011
1,500
18,000
Materials & Supplies
7,186
1,500
0
0
7,186
1,500
18,000
Maintenance
12,027
13,500
0
0
12,027
13,500
165,200
Fuel and Power
266,677
250,000
0
0
266,677
250,000
2,100,000
Treatment Chemicals
17,221
14,000
0
0
17,221
14,000
168,000
CIP Labor Credit
(510)
0
0
0
(510)
0
0
Total Pumping
346,689
322,410
0
0
346,689
322,410
3,014,000
Water & Wastewater Treatment
Supervision and Labor
6,373
11,550
0
0
6,373
11,550
150,200
Overtime Labor
606
1,500
0
0
606
1,500
18,000
Materials & Supplies
1,548
3,500
0
0
1,548
3,500
42,000
Maintenance
119
5,000
0
0
119
5,000
120,000
Fuel and Power
12,573
12,500
0
0
12,573
12,500
250,000
Contracted Treatment
40,436
97,270
0
0
40,436
97,270
1,290,950
Contracted Treatment - City
0
0
643,930
618,185
643,930
618,185
6,776,908
Treatment Chemicals
2,014
17,000
0
0
2,014
17,000
357,000
General & Admin Expenses
0
7,500
0
0
0
7,500
89,000
CIP Labor Credit
(666)
0
0
0
(666)
0
0
Total Treatment Expensees
63,003
155,820
643,930
618,185
706,933
774,005
9,094,058
Revenue/Expense Stmt Page 1
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
July 31, 2012
Revenue/Expense Stmt Page 2
Water Fund
Sewer Fund
Total
July
July
July
_�
July
YTD
YTD
Adopted
Actual
Budget
Actual
Budget
Actual
Budget
Budget
Trans & Distribution/Wastewater Collection
Supervision and Labor
51,524
57,710
21,325
20,410
72,849
78,120
1,015,500
Overtime Labor
6,381
4,500
206
915
6,587
5,415
65,000
Materials & Supplies
18,242
23,600
406
3,000
18,648
26,600
316,000
Maintenance
69,171
21,750
260
13,500
69,431
35,250
420,000
CIP Labor Credit
(254)
(5,000)
0
0
(254)
(5,000)
(40,000)
Total Trans & Distribution/Wastewater Collection
145,064
102,560
22,197
37,825
167,261
140,385
1,776,500
Customer Accounts
Supervision and Labor
22,201
25,078
21,901
25,078
44,102
50,156
652,000
Overtime Labor
2,321
2,500
2,321
2,500
4,642
5,000
60,000
Postage - Billing
5,494
4,440
5,494
4,440
10,988
8,880
106,500
Contract Services - Billing
1,725
1,790
1,725
1,790
3,450
3,580
43,000
Contract Svcs - Pmt Processing
5,489
6,480
5,489
6,480
10,978
12,960
182,500
Credit Checks / Collections
1,337
230
1,337
0
2,674
230
5,540
Cash Short! Bad Debts
0
0
0
0
0
0
3,500
Materials & Supplies
971
105
971
0
1,942
105
1,260
Total Customer Accounts
39,538
40,623
39,238
40,288
78,776
80,911
1,054,300
General & Administrative
Supervision and Labor
100,088
106,336
53,825
61,788
153,913
168,124
2,172,000
Overtime Labor
408
1,385
336
700
744
2,085
25,000
Employee Benefits
84,066
138,572
15,990
56,946
100,056
195,518
2,346,172
CIP Labor/ Benefits Credit
(8,943)
(10,675)
(1,035)
(4,750)
(9,978)
(15,425)
(172,000)
Directors Fees and Expenses
1,374
7,400
1,165
4,935
2,539
12,335
148,000
Utilities & Telephone
9,031
7,127
3,813
3,311
12,844
10,438
124,450
Dues & Subscriptions
27,678
4,788
1,942
120
29,620
4,908
58,865
Office Supplies & Expenses
5,124
6,323
3,611
3,818
8,735
10,141
124,050
Postage
3,126
1,100
2,015
650
5,141
1,750
21,100
Office Equipment
10,339
5,101
4,199
4,920
14,538
10,021
145,855
General Plant Maintenance
15,480
14,468
1,269
1,415
16,749
15,883
190,565
Vehicle Maint I Fuel
9,214
23,907
9,277
3,450
18,491
27,357
335,700
Facilities Lease
14,534
9,240
406
6,325
14,940
15,565
186,750
Contractual Services
64,293
51,335
31,327
25,065
95,620
76,400
915,690
General insurance
9,966
12,000
5,597
3,000
15,563
15,000
180,000
Education/Seminars/Conferences
4,610
3,285
2,826
1,701
7,436
4,986
59,052
Meals, Lodging, & Travel
1,714
2,350
1,609
1,405
3,323
3,755
45,075
Employee Programs
90
915
82
0
172
915
27,850
Licenses & Certifications
0
125
0
0
0
125
3,010
Regulatory Fees & Compliance
858
2,500
0
835
858
3,335
60,000
Public Education/Outreach
1,979
3,545
789
735
2,768
4,280
50,300
Safety Equip / Emergency Ping
2,694
2,310
1,379
1,210
4,073
3,520
44,272
Total General & Administrative
357,723
393,437
140,422
177,579
498,145
571,016
7,091,756
Total Operating Expenses
989,391
1,044,655
845,787
873,877
1,835,178
1,918,532
22,912,034
OPERATING INCOME
957,081
914,395
168,861
100,308
1,125,942
1,014,703
6,761,624
Revenue/Expense Stmt Page 2
NON-OPERATING ACTIVITY:
Revenues:
Interest Income
Other Income
Cooperative Agreements-Enernoc
Expenses:
Debt Service:
2010 Bond Principal
Capital Lease -Phone System
Interest on LT Debt
CAPITAL EXPENDITURES:
CAPITAL OUTLAY/ REPLACEMENTS
Water Company Stock Purchase
Office Equipment / Furniture
Computer Hardware/Software
Vehicles
General Equipment
Well Rehabilitation
Booster Rehabilitation
CAPITAL PROJECTS - See Summary
EXCESS OF REVENUE
OVER EXPENDITURES:
Add Back Capital Expenditures & Principal
NET INCOME
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
July 31, 2012
- ----
Water Fund
-. S_. _-- ----
Fund
-
Total
9,520
July
_
July
_ _ _ew_e_r
July
July
_
YTD -
YTD
Adopted
Actual
Budget
Actual
Budget
Actual
Budget
Budget
775
825
520
4,485
1,295
5,310
75,675
431
1,375
0
1,375
431
2,750
33,000
0
0
0
0
0
0
44,600
1,206
2,200
520
5,860
1,726
8,060
153,275
91,250
229,193
6,667
9,520
97,917
238,713
2,864,546
471
601
471
601
942
1,202
14,424
116,216
0
3,127
0
119,343
0
0
207,937
229,794
10,265
10,121
218,202
239,915
2,878,970
0
0
0
0
0
0
14,000
999
3,500
999
0
1,998
3,500
71,600
20,319
3,250
20,319
3,250
40,638
6,500
136,700
0
0
0
0
0
0
30,000
0
0
0
0
0
0
93,200
0
6,250
0
0
0
6,250
75,000
0
4,900
0
0
0
4,900
59,000
504,632
881,265
4,108
481,950
508,740
1,363,215
2,726,429
525,950
899,165
25,426
485,200
551,376
1,384,365
3,205,929
224,400
(212,364)
133,690
(389,153)
358,090
(601,517)
830,000
617,671
1,128,959
32,564
495,321
650,235
1,624,280
6,084,899
842,071
916,595
166,254
106,168
1,008,325
1,022,763
6,914,899
Revenue/Expense Stmt Page 3
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROGRAM
INCLUDING CAPITAL BUDGET FOR
FISCAL YEAR 2012-13
Expenses updated through July 31, 2012
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Page t
Prior
Curren
Projections
-
Projects - By Type
Years
Year
2012-13
2013.14
2014-15
2015-16
2016.17
2017.18
Beyond
Project
Actual
Actual
Budget
Year
Year
Year
Years
Year
Year
Totals
Source of Supply
Plant 150 Wells
-
-
-
825,000
1,100,000
1,925,000
Lower Zone Wells (2)
-
-
-
-
-
3,300,000
3,300,000
Harmony Wells (4)
-
-
-
4,400,000
4,400,000
TotA Source of Supply Projects
825,000
1,100,000
7,700,000
9,625,000
Pumping Facilities
Plant 9.- Rehab Forebay& Booster Station
305,000
-
-
-
305,000
Plant 40 - Inter to Upper Zone Transfer
2,221
620,000
-
-
-
-
622,221
Plant 127 - Lower to Inter Zone Transfer
-
-
300,000
-
-
300,000
Plant 12 - Replace Boosters /Well
510,000
510,000
-
-
1,020,000
Plant 134, Upper to Canal Zone Transfer
310,000
320,000
-
-
-
630,000
Plant 39 - Inter to Lepper Zone Transfer
-
-
-
2,200,000
2,200,000
Plant 25 - Inter to Upper Zone Transfer
-
-
400,000
-
400,000
Plant 143 - Inter to Upper Zone Transfer
331,959
94,539
2,520,000
560,000
-
-
-
1,400,000
4,906,498
Total Pumping Projects
334,180
94,539
3,755,000
1,390,000
810,000
400,000
2,200,000
1,400,000
10,383,719
Treatment Facilities
Plant 134 - Upgrade Technology
9,554,346
122,605
1,204,469
-
-
-
10,881,420
Plant 134 - Membrane Replacement
-
-
-
-
460,000
460,000
Plant 134 - Bridge Replacement
111
648,468
-
-
-
-
648,579
Plant 150- Lower Zn Perch Treat. -Ph1
3,051,054
789
1,510,000
7,320,000
7,520,000
1,310,000
-
20,711,844
Plant 150- Lower Zn Perch Treat. Ph 2
-
-
5,050,000
2,850,000
-
7,900,000
Plant 152 - Inter. Zn Perch Treat.
-
-
-
-
19,160,000
19,160,000
Total Treatment Projects
12,605,400
123,505
3,362,937
7,320,000
7,520,000
67360,000
F 2,850,000 1
19,620,000
59,761,843
Transmission & Distribution System
6th St 20' Pipeline - Plants 11 &r 12 to 150
131,985
505,000
-
-
-
-
636,985
Live Oak Main Replacement
208,119
399
245,000
-
100,000
-
-
553,517
Harlan Lane Main Replacement
7,957
160,000
-
-
-
-
167,957
6th St 30" Pipeline - PI 151 to P140
780,798
1,891
3,560,000
-
-
-
4,342,689
6th St 30" Pipeline - P140 to PI 143
-
1,300,000
1,000,000
5,400,000
7,700,000
9th St 12"Pipeline - Del Rosa to Sterling
-
-
700,000
-
700,000
AMR Meter Replacement Program
65,397
274,498
980,000
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
6,319,895
Plant 59 Recessing
282,000-
-
-
-
282,000
Plant 143 -10mg Inter Zone Storage
-
-
-
-
10,700,000
10,700,000
Reservoir-Greenspot Rd S Curve
-
-
-
-
10,700,000
10,700,000
Reservoir -Seven Oaks Dam Rd
-
-
-
-
10,700,000
10,700,000
Reloc, of Facilities for Other Agencies
136,258
2,046
250,000
150,000
150,000
150,000
150,000
150,000
1,138,304
Baseline Gardens
194,840
100
5,198,933
-
-
5,393,873
Total Trans &c Distribution Projects
1,525,354
278,934
11,180,933
1,150,000 1
1,250,000
1 3,150,000
2,150,000
1,150,000
37,500,000
59,335,221
Page t
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Page 2
Prior
Current
Projections
Projects - By Type
Years
Year
2012.13
2013-14
2014.15
2015-16
2016.17
2017-I8
Beyond
Project
Actual
Actual
Budget
Year 2
Year 3
Year 4
Year 5
Year 6
Year 6
Totals
General Projects
GIS Implementation
629,770
5,992
100,000
-
-
-
-
735,762
Headquarters Building
28,115
609
1,500,000
14,600,000
-
-
-
16,128,724
Total General Projects
657,885
6,601
1,600,000
14,600,000
16,864,486
Wastewater Collection System
Sewer System Studies/Planning
3,089
2,956
250,000
-
-
-
-
256,045
Sewer Main Lining
225,000
225,000
225,000
225,000
225,000
225,000
1,800,000
3,150,000
Del Rasa Main Replacement
238,000
638,000
-
-
-
876,000
Lanl<ershim Main Replacement
450,000
-
-
-
-
450,000
Total Wastewater Collection Projects
3,089
2,956
1,163,000
863,000
225,000
225,000
225,000
225,000;68200",'00000
4,732,045
TOTAL CIP'PROfECTS ' -
15,125;909
506;534
-21,061,670
'25,323,000
9,805;000
10,135,000
8,250,000
-2,475,000
1fi0;702,313
Miscellaneous / Developer Projects
Dev. Water Facilities (Reimb by Fees)
237,345
1,053
238,398
Dev. Sewer Facilities (Reimb by Fees)
(9,125)
1,153
(7,972)
2010 Flood Clean Up-EVWD Facilities
167,561
167,561
TOTAL MISC/ DEVELOPER PROJECTS
395;781
2,206
397,987Total
Capital Projects -"
15,521,690
508,740
21061,870
25,323,000-
9,805,000
10,13.5,000
8,250,000
2,475000
161;100,300.
Page 2
BOARD AGENDA STAFF REPORT
tovst Val I ey Meeting Date: October 24, 2012
ater District Public Hearing: 0
Discussion Item: 0
Consent Item
Closed Session
October 15, 2012
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: INVESTMENT POLICY
RECOMMENDATION:
Staff recommends that the Board of Directors approve Resolution 2012.18 adopting the attached
Statement of Investment Policy during the 2012-13 fiscal year.
BACKGROUND/ANALYSIS:
Government Code sections 53646(a) requires that the Treasurer of a local agency annually
render to the legislative body a Statement of Investment Policy for consideration at a public
meeting.
At the September 26, 2012 board meeting, the Policy was put on the agenda, and discussions
held with the District's investment managers, from Citizen's Business Bank Wealth
Management, to consider diversifying the District's investment portfolio in pursuit of higher
yields. After discussion, the Board instructed staff to maximize yields within the scope of the
Investment Policy as it was presented_ Accordingly, attached and submitted for your approval is
East Valley Water District's investment policy as adopted in previous years.
In the future, the Investment Policy will consistently be brought to the Board in March of each
year, during the budget process, as part of the development of revenue projections for the
coming fiscal year.
STRATEGIC INITIATIVE:
Review, and adoption, of the District's Investment Policy supports:
Strategic Initiative II - Create an Environment more Conducive to Efficient and Effective Public
Service and key performance objectives
(D) - Review District's Reserve Investment Program
Pagel
SR#0163
AGENDA DATE: OCTOBER 24, 2012
SUBJECT: INVESTMENT POLICY
FISCAL IMPACT:
Higher yield on investments could result in additional revenue to the District.
Respectfully sub "tted: Recomm ded by:
John Mura Brian T mpkins
General Maner/CEO CFO
ATTACHMENTS:
Resolution 2012.18
Investment Policy
Page 12
SR#0163
RESOLUTION 2012.18
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS
WHEREAS, the Board of Directors of the East Valley Water District ("the
District") desires to maintain a formal policy regarding the investment of public funds
pursuant to the requirements of Government Code Sections 5921 and 53600 et seq.; and
WHEREAS, the Board of Directors of the District has employed qualified staff to
invest those funds in accordance with the law and the terms of the District's investment
policy, as well as in a manner that advances the District's investment objectives of safety,
liquidity and yield.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
District that the East Valley Water District Investment Policy attached hereto as Exhibit
A and incorporated in full herein by this reference is hereby adopted as the formal
investment policy of the District.
BE IT FURTHER RESOLVED that the General Manager and the Treasurer/Chief
Financial Officer of the District are hereby authorized and directed to invest the District's
funds in a manner consistent with the terms hereof and in accordance with any further
directions of the District's Board of Directors.
BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No.
2011.15 adopted by the Board of Directors of the District on June 28, 2011. This
Resolution shall take effect immediately upon its adoption.
ADOPTED this 24th day of October 2012
Ayes:
Noes:
Abstain:
Absent:
Attest:
John J. Mura, Board Secretary
Matt LeVesque, Board President
Exhibit "A"
POLICY AND PROCEDURE
0EastValley EAST VALLEY WATER DISTRICT
'0Water District
APPROVAL DATE
MANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
VqVESTMENT POLICY
June 2&,2011
Page 1 of 7
INVESTMENT POLICY:
Purpose:
The purpose of this policy is to establish uniform procedures for investing District funds
in a manner that will provide the highest investment return, with the maximum security,
while meeting the daily cash flow demands of the District. This policy is intended to
conform to all statutes governing the investment of East Valley Water District funds.
Scope:
This policy applies to all financial assets of the East Valley Water District. These funds
are accounted for in the annual District audit. There are no funds excluded from this
policy.
Prudence:
A. Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs; not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to
be derived.
B. The standard of prudence to be used by investment officials shall be the
"prudent investor" standard (CGC §53600.3) and shall be applied in the context
of managing an overall portfolio.
C. Investment officers acting in accordance with written procedures (Attachment 1)
and the investment policy and exercising due diligence shall be relieved of
personal responsibility for an individual security's credit risk or market price
changes, provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
Exhibit "A'
POLICY AND PROCEDURE
nEastvalley EAST VALLEY WATER DISTRICT
�y/ Water District
APPROVAL DATE
MANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE 11EFFECTIVE
DATE
BOARD OF DIRECTORS
MVESTMIENT POLICY
June 28, 2011
Page 2 of 7
Objectives:
A. As specified in CGC §53600.5, when investing, reinvesting, purchasing,
acquiring, exchanging, selling and managing public funds, the primary
objectives, in priority order, of the investment activities shall be:
1. Safety: Safety of principal is the foremost objective of the investment
program. Investments of the East Valley Water District shall be undertaken
in a manner that seeks to ensure the preservation of capital in the overall
portfolio. To attain this objective, diversification is required in order that
potential losses on individual securities do not exceed the income generated
from the remainder of the portfolio.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the
East Valley Water District to meet all operating requirements that might be
reasonably anticipated.
3. Return on Investments: The investment portfolio shall be designed with the
objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the investment risk constraints and the
cash flow characteristics of the portfolio.
Delegation of Authority:
A. Authority to manage the investment program is derived from California
Government Code Sections 53600, et seq. Management responsibility for the
investment program is hereby delegated to the General Manager, who shall
establish written procedures for the operation of the investment program
consistent with this investment policy.
B. Procedures should include references to: safekeeping, repurchase agreements,
wire transfer agreements, collateral/depository agreements and banking
services contracts, as appropriate.
C. Such procedures shall include explicit delegation of authority to persons
responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the
Exhibit "A"
POLICY AND PROCEDURE
�Eastvalley EAST VALLEY WATER DISTRICT
Waxer District
APPROVAL DATE
MANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
UqVESTMENT POLICY
June 28, 2011
Page 3 of 7
procedures established by the General Manager. The General Manager shall
be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials.
D. Under the provisions of California Government Code 53600.3, the General
Manager is a trustee and a fiduciary subject to the prudent investor standard.
Ethics and Conflicts of Interest:
A. Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with the proper execution of the
investment program, or which could impair their ability to make impartial
investment decisions.
Authorized Financial Institutions and Dealers:
A. The General Manager and/or Financial Officer will maintain a list of financial
institutions, selected on the basis of credit worthiness, financial strength,
experience and minimal capitalization authorized to provide investment services.
No public deposit shall be made except in a qualified public depository as
established by state laws.
B. For brokers/dealers of government securities and other investments, the
designated official shall select only broker/dealers who are licensed and in good
standing with the California Department of Securities, the Securities and
Exchange Commission, the National Association of Securities Dealers or other
applicable self-regulatory organizations.
C. Before engaging in investment transactions with a broker/dealer, the General
Manager shall have received from said firm a signed Certification Form
(Attachment II). This form shall attest that the individual responsible for the East
Valley Water District's account with that firm has reviewed the East Valley Water
District's Investment Policy and that the firm understands the policy and intends
to present investment recommendations and transactions to the East Valley
Water District that are appropriate under the terms and conditions of the
Investment Policy.
Exhibit "A"
POLICY AND PROCEDURE
�Eastvalley EAST VALLEY WATER DISTRICT
Water District
APPROVAL DATE
UANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
HWESTMENT POLICY
June 28, 2011
Page 4 of 7
Authorized and Suitable Investments:
A. The East Valley Water District as empowered by California Government Code
§53601, et. Seq., established the following as authorized investment:
1. Bonds and Certificates of Participation issued by the East Valley Water District.
2. United States Treasury Bills, Notes & Bonds
3. Registered state warrants or treasury notes or bonds issued by the State of
California.
4. Bonds, Notes, warrant or other evidence of debt issued by a local agency within
the State of California.
5. Negotiable Certificates of Deposit issued by federally or state chartered banks or
associations. Not more than 30% of surplus funds can be invested in
certificates of deposit
6. Shares of beneficial interest issued by diversified management companies
(Money Market Mutual Funds) investing in the securities and obligations
authorized by this section. Such funds must carry the highest rating of at least
two of the three largest national rating agencies. Not more than 15% of surplus
funds can be invested in Money Market Mutual funds.
7. Funds held under the terms of a Trust Indenture or other contract or agreement
may be invested according to the provisions of those indentures or agreements.
8. Collateralized bank deposits with a perfected security interest in accordance
with the Uniform Commercial Code (UCC) or applicable federal security
regulations.
B. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5,
the East Valley Water District shall not invest any funds covered by this
Investment Policy in inverse floaters, range notes, interest -only strips derived
from mortgage pools or any investment that may result in a zero interest accrual
Exhibit "A"
POLICY AND PROCEDURE
�EastValley EAST VALLEY WATER DISTRICT
Water District
APPROVAL DATE
06/28/2011
MANUAL
FISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
ITWESTMENT POLICY
June 28, 2011
Page 5 of 7
if held to maturity.
Collateralization:
A. All certificates of deposit must be collateralized by U.S. Treasury Obligations.
Collateral must be held by a third party trustee and valued on a monthly basis
Safekeeping and Custody:
A. All security transactions entered into by the East Valley Water District shall be
conducted on a delivery -versus -payment (DVP) basis.
B. All securities purchase or acquired shall be delivered to East Valley Water
District by book entry, physical delivery, or by third party custodial agreement as
required by CGC §53601.
Diversification:
A. The East Valley Water District will diversify its investment by security type and
institution. It is the policy of the East Valley Water District to diversifyits
investment portfolio. Assets shall be diversified to eliminate the risk of loss
resulting from over concentration of assets in a specific maturity, a specific
issuer or a specific class of securities.
B. Diversification strategies shall be determined and revised periodically. In
establishing specific diversification strategies, the following general policies and
constraints shall apply:
1. Portfolio maturities shall be matched versus liabilities to avoid undue
concentration in a specific maturity sector.
2. Maturities selected shall provide for stability of income and liquidity.
3. Disbursement and payroll dates shall be covered through maturities
investments, marketable U.S. Treasury bills or other cash equivalent
instruments such as money market mutual funds.
Exhibit "A"
POLICY AND PROCEDURE
t ley
vater
District
District EAST VALLEY WATER DISTRICT
APPROVAL DATE
06/28/2011
ANUAL
ISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
POLICY TITLE ..
EFFECTIVE DATE
BOARD OF DIRECTORS
EWESTMENT POLICY
June 28, 2011
Page 6 of 7
Reporting:
A. In accordance with CGC §53646(b)(1), the General Manager and/or Financial
Officer shall submit to each member of the Board of Directors a quarterly
investment report. The report shall include a complete description of the
portfolio, the type of investments, the issuers, maturity dates, par values and the
current market values of each component of the portfolio, including funds
managed for EVWD by third party contracted managers. The report will also
include the source of the portfolio valuation.
B. As specified in CGC §53646(e), if all funds are placed in LAIF and /or FDIC
insured accounts, the foregoing report elements may be replaced by copies of
the latest statement from such institutions.
C. The report must also include a certification that (1) all investment actions
executed since the last report have been made in full compliance with the
Investment Policy and (2) the East Valley Water District will meet its
expenditures obligations for the next six months is required by CGC
§53646(b)(2) and (3) respectively. The General Manager and/or Financial
Officer shall maintain a complete and timely record of all investment
transactions.
Investment Policy Adoption:
A. The Investment Policy shall be adopted by resolution of the East Valley Water
District. Moreover, the Policy shall be reviewed on an annual basis, and
modifications must be approved by the Board of Directors.
Table 1
Investments Authorized By East Valley Water District
In Accordance With California Government Code §53601
Exhibit "A"
POLICY AND PROCEDURE
�EastValley EAST VALLEY WATER DISTRICT
4Water District
APPROVAL DATE
MANUAL
POLICY NO.
06/28/2011
FISCAL POLICIES MANUAL
53601 a)
APPROVED BY
POLICY TITLE "
EFFECTIVE DATE
BOARD OF DIRECTORS
EWESTMENT POLICY
June 28, 2011
5 Years
None
None
Page 7 of 7
CGC
Investment Type
Maximum
Maturity
Auth.
Limit %
Required
Rating
53601 a)
Local Agency Bonds
5 Years
None
None
53601 (b)
U.S. Treasury Bills, Notes, Bonds
5 Years
None
None
53601 (c)
State Registered Warrants, Notes or Bonds
5 Years
None
None
53601 (d)
Notes, Bonds of Other Local Calif. Agencies
5 Years
None
None
53601 (e)
U.S. Agencies
5 Years
None
None
53601 (h)
Negotiable Certificates of Deposit
5 Years
30%
None
53601 (k)
Money Market Mutual Funds & Mutual Funds
5 Years
15%
2 -AAA
53601 (m)
Collateralized Bank Deposits
5 Years
None
None
53601 (d)
Local Agency Investment Fund (LAIF)
N/A
None
None
Mutual funds maturity may be defined as the weighted average maturity,- money market mutual rungs
must have an average maturity of 90 days or less, per SEC regulations
Supersedes Investment Policy adopted on October 13, 2009.
BOARD AGENDA STAFF REPORT
Meeting Date: October 24, 2012
'LoEast Valley
Water District Public Hearing 0
Discussion Item: 0
Consent Item F-1
October 17, 2012
TO: GOVERNING BOARD MEMBERS
FROM: CHIEF FINANCIAL OFFICER
SUBJECT: DISBURSEMENTS
RECOMMENDATION:
Approve the attached list of accounts payable checks and payroll issued
BACKGROUND/ANALYSIS:
Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are
submitted to the board of directors for review and approval with each board packet. The
attached check register, and the total for payroll cited below, were disbursed during the period
October 9, 2012 through October 17, 2012.
Accounts payable checks for the period included check numbers 234267 through 234429 for a
total of $618,386.32.
The source of funds for this amount is as follows:
Unrestricted Funds $618,386.32
Bond Financing $
State Financing $
Payroll and benefit contributions paid for this period totaled $247,025.96.
Total disbursed during the period $865,412.28.
REVIEW BY OTHERS:
This agenda item has been reviewed by the Chief Financial Officer and the Accounting
Supervisor.
Pagel
SR#0166
AGENDA DATE: October 24, 2012
SUBJECT: DISBURSEMENTS
Strategic Initiative I — Provide Safe and Reliable Water Supply
(E) — Transparent and efficient financial management
FISCAL IMPACT:
$865,412.28 (budgeted expenditures)
Respectfully submitted: Recommended by:
John Mura Brian W. Tompkins
General Manager/�EO Chief Financial Officer
ATTACHMENTS:
List of Accounts Payable checks
Page 12
SR#OI66
Date: Wednesday, October 17, 2012
Time: 02:34: PM
User KATHY
Check Nbr Tvpe Date
234267
090556
234268
090546
234269
090582
090582
090582
090582
090582
090582
090582
090582
090582
234270
090287
090288
234271
090576
090578
234272
090557
234273
090289
234274
090558
090559
East Valley Water District
Check Register - EVWD Check Register
Id Name
ProiectlD Project Description Disco
unt
CK
10/09/2012
ABB004 ABBCO SERVICES, INC.
VO
62000
Maintenance
CK
1010912012
ADP002 ADP, INC
VO
71200
Payroll Processing Service -A
CK
10/09/2012
BR0001 BRUNICK, MCELHANEY & BECKETT
VO
11200
Construction in Progress SE002538 SEWER MASTER PLAN
VO
11200
Construction in Progress WA002602 Plant 143 Fac Planing Study
VO
11200
Construction in Progress WA002507 Western Wtr Mtr Collaboration
VO
11200
Construction in Progress WA002514 SUNRISE. RANCH DEVELOPME
VO
11200
Construction in Progress WA002515 Plant 24 Run to Waste
VO
11200
Construction in Progress WA002516 GREENSPOT RD & BRIDGE PF
VO
11200
Construction in. Progress WA002533 NEW DISTRICT OFFICES
VO
11200
Construction in Progress WA002641 PLT 134-Bridge-Fema Job 1952
VO
72400
Legal Fees
CK
10/09/2012
BUR059 RAGI BURHUM
VO
22210
Customer Refunds
VO
22210
Customer Refunds
CK
10/09/2012
CAL131 LUBRICANTS—CALIFORNIA FUELS &
VO
14300
Inventory -Vehicle Parts
VO
71725
Vehicle Repairs/Maintenance
CK
10/09/2012
CHE007 CHEM -TECH INTERNATIONAL INC
VO
65100
Treatment Chemicals
CK
10/09/2012
CHH004 CHHARAN^RAJINDER SATWANT
VO
22210
Customer Refunds
CK
10109/2012
CLI003 CLIFF'S PEST CONTROL
VO
71610
Building Maintenance Contra
VO
71610
Building Maintenance Contra
Page:
Repoli:
Company:
OrigDocAmt Or
Cr
2,400.00
2,400.00 D
341.24
341.24 D
11,403.96
387.50 D
312.50 D
593.75 D
298.75 D
868.75 D
175.00 D
1,343.75 D
637.50 D
6,786.46 D
75.45
13.52 D
61.93 D
1,002.53
972.65 D
29.88 D
4,053.83
4,053.83 D
29.36
29.36 D
242.00
95.00 D
65.00 ❑
I of 15
APCHK.rpt
EVWD
090560
VO
71610
Building Maintenance Contra
82,00 D
234275
CK
10/09/2012
COM019 COMMUNITY DEVELOPMENT
2,784.30
090540
VO
62100
Permit Fees
2,784.30 D
234276
CK
10/0912012
CVS001 STRATEGIES—CV
4,033.46
090581
VO
74200
Public Relations Consultants
4,033.46 D
234277
CK
10/09/2012
DEP002 DEPARTMENT OF PUBLIC HEALTH
11,869.12
090569
VO
85210
Other Contracted Services
11,869.12 D
234278
CK
10/09/2012
DIA001 DIAMOND FENCE CO
1,460.00
090561
VO
71705
Grounds Repairs/Maintenanc
1,460.00 D
234279
CK
10109/2012
ELL005 ELLIOTT—GRACE H
41.64
090290
VO
22210
Customer Refunds
41.64 D
234280
CK
101090012
ENVO05 ENVIROGEN TECHNOLOGIES, INC
66,535.57
090550
VO
65000
Contracted Treatment-Vendo
26,D42.27 D
090551
VO
65000
Contracted Treatment-Venda
4,943.54 D
090552
VO
65000
Contracted Treatment-Vendo
9,450.56 D
090553
VO
65000
Contracted Treatment-Vendo
24,899.20 D
090554
VO
65000
Contracted Treatment-Venda
1,200.00 D
234281
CK
10/09/2012
FER009 FERGUSON ENTERPRISES INC 1350
7,126.50
090544
VO
14310
Inventory-Constr. Materials
2,276.69 D
090544
VO
61000
Materials & Supplies-Oper.
0.03 D
090545
VO
14310
Inventory-Constr. Materials
4,849.78 D
234282
CK
10/09/2012
HER156 HERNANDEZ^MELISSA
20.33
090374
VO
22210
Customer Refunds
20.33 D
234283
CK
1010912012
H0,002 HO—PAUL
21.16
090375
VO
22210
Customer Refunds
21.16 D
234284
CK
10/09/2012
HORD16 HORIZON 2010 ENTERPRISE
40.14
090291
VO
22210
Customer Refunds
40.14 D
234285
CK
10/0912012
HUB008 HUBBARD—ADRIENNE E
10.40
090376
VO
22210
Customer Refunds
10.40 D
234286
CK
10/09/2012
IND005 INDUSTRIAL RUBBER & SUPPLY
242.00
090562
VO
61000
Materials & Supplies-Oper,
-2.66 132,84 D
090563
VO
61000
Materials & Supplies-Oper.
-2.28 114.10
D
234287
CK
10/09/2012
INL005 INLAND WATER WORKS SUPPLY CO
165.11
090555
VO
61000
Materials & Supplies-Oper.
-3.37 168.48
D
234288
CK
10/09/2012
INT018 INTERMEDIA
824.45
09057a
VO
74950
Other Contracted Services
824.45
D
234289
CK
10/09/2012
JRF001 J.R. FREEMAN CO., INC
3,184.12
090541
VO
71500
Office Supplies
92.77
D
090542
VO
71750
Equipment MaintenanceCont
1,195.20
D
090543
VO
71500
Office Supplies
988.60
D
099543
VO
71570
Computer Supplies
589.86
D
090597
VO
71500
Office Supplies
64.41
D
090575
VO
71500
Office Supplies
68.56
D
090583
VO
71570
Computer Supplies
184.72
D
234290
CK
10/09/2012
LAW003 LAWSON PRODUCTSJNC
323.13
090577
VO
71727
Garage Supplies/Small Tools
-2.82 325.95
D
234291
CK
10/09/2012
LEGO06 COLLIER DBA—KEITH
616.00
090564
VO
62000
Maintenance
616.00
D
234292
CK
10/09/2012
MAC002 MAC'S SPRING SHOP
593.16
090578
VO
71720
Vehicle Parts/Supply
593.16
D
234293
CK
10/09/2012
MAX008 MAXHEIMER^JAMES
25.92
090377
VO
22210
Customer Refunds
25.92
D
234294
CK
10/09/2012
MI1_001 MILOBEDZKI—JACEK
800.00
990571
VO
74100
Computer Consultants
800.00
D
234295
CK
10/09/2012
MIL061 MILLER SPATIAL SERVICES, LLC
3,285.00
090549
VO
51700
Temporary Labor
3,285.00
D
234296
CK
10/09/2012
MIL062 MILLS—EULAT
84.57
090376
VO
22210
Customer Refunds
84.57
D
234297
CK
10/09/2012
OTT004 OTT^P JOSEPH
2.79
090379
VO
22210
Customer Refunds
2.79
D
234298
CK
10/09/2012
PER115 PEREZ—PATRICIA
19.29
090380
VO
22210
Customer Refunds
19.29
0
234299
CK
10/09/2012
PET001
PETTY CASH
194,71
090580
VO
66500
Cash Over/ Short
22.56 D
090580
VO
71105
Meals, Lodging, Travel
137.05 D
090580
VO
71500
Office Supplies
9.71 D
090580
VO
71503
Kitchen Supplies
6.39 D
090580
VO
71727
Garage Supplies/Small Tools
19.00 D
234300
CK
10109/2012
R00002
ROUNSVILLE'S AUTO BODY
383.65
090579
VO
71725
Vehicle Repairs/Maintenance
383.65 D
234301
CK
10/09/2012
RU1027
RUIZ—DIXIE
27,96
090381
VO
22210
Customer Refunds
27.96 D
234302
CK
10/09/2012
SH1006
SHIDLER DEVELOPMENT INC
130.62
090292
VO
22210
Customer Refunds
51.82 D
090382
VO
22210
Customer Refunds
78.80 D
234303
CK
1 0/0 912 01 2
S00016
SO CA NEWS CIRCULATION -
99.84
990572
VO
71410
Books and Subscriptions
99.84 D
234304
CK
10/09/2012
TRE002
SBC TAX COLLECTOR
71.40
090574
VO
13750
Other A/R -City Creek
71.40 D
234305
CK
10/09/2012
TRI018
TRI -COUNTY PUMP COMPANY
974.69
090565
VO
11200
Construction in Progress
WA002292 Plant 134 Upgrade
974.69 D
234306
CK
10/09/2012
UNI002
UNITED PARCEL SERVICE
38.92
090573
VO
71505
Postage
38.92 D
234307
CK
10109/2012
UN1021
UNITED SITE SERVICES
114.73
090548
VO
62000
Maintenance
114.73 D
234308
CK
1010912012
WIR004
WIRZ & COMPANY PRINTING, INC
76.68
090568
VO
71575
Forms, Bills & Checks
76.68 D
234309
CK
1010912012
ZEE001
ZEE MEDICAL INC.
51.14
090566
VO
71545
First Aid Suppllies
51.14 D
234310
CK
10/11/2012
ARRO09
ARROWHEAD UNITED WAY
45.00
090632
VO
23191
United Way Deduction
45.00 D
234311
CK
10/11/2012
EAS003
East Valley Water District
1,246.97
090633
VO
23195
FSA Withholding
1,246.97
D
234312
CK
10/11/2012
SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN
703.57
090634
VO
23170
Union Dues
703.57
D
234313
CK
10/11/2012
STA055 STATE DISBURSEMENT UNIT
3,153.12
090635
VO
23190
Miscellaneous Deductions
1,744.62
D
090636
VO
23190
Miscellaneous Deductions
1,408.50
D
234314
CK
10/17/2012
ABRO09 ABRIL—SUSAN L
19.09
090517
VO
22210
Customer Refunds
19.09
D
234315
CK
10/17/2012
ADP002 ADP, INC
322.19
090756
AD
77300
Employee Programs
-5.38
C
090755
VO
71200
Payroll Processing Service -A
327.57
D
234316
CK
10/17/2012
ADP005 SELECTION SERV—ADP SCREENING A
58.55
090726
VO
74950
Other Contracted Services
58.55
D
234317
CK
10/17/2012
ADVO01 ADVANCED TELEMETRY SYS INTL
1,293.00
090664
VO
13760
Other A/R -North Fork
646.50
D
090664
VO
62000
Maintenance
646.50
D
234318
CK
10/17/2012
AIR005 AIRGAS USA, LLC
98.47
090742
VO
79100
Safety Equipment
98.47
D
234319
CK
10/17/2012
AKD001 DHINGRA DBA—ASHOK K.
7,362.00
090719
VO
74500
Engineering Consultants
7,362.00
D
234320
CK
10/17/2012
ALL041 MGMT^ALLIED PACIFIC PROPERTY
52.62
090647
VO
22210
Customer Refunds
52.62
D
234321
CK
10117/2012
ALT008 SOLUTIONS—ALTISOURCE
60.51
090584
VO
22210
Customer Refunds
60.51
D
234322
CK
10/17/2012
AME019 AMERIPRIDE SERVICES, INC
1,472.35
090362
VO
76800
Uniforms
25.00
D
090363
VO
76800
Uniforms
25.00
D
090364
VO
76800
Uniforms
25.00
D
090365
VO
76800
Uniforms
592.32
D
a9omr;
VO
76800
Uniforms
257.98
D
090367
VO
76800
Uniforms
249.23
D
090461
VO
76800
Uniforms
25.00
D
090462
VO
76800
Uniforms
272.B2 D
234323
CK
10/17/2012
ARI014
PIPELINE—ARIZONA
171.00
090565
VO
22210
Customer Refunds
171.00 D
234324
CK
10/17/2012
ATT007
AT&T
89.84
090666
VO
71015
Telephone
42.39 D
090757
VO
71015
Telephone
47.45 D
234325
CK
10/17/2012
BAR074
BARRY'S SECURITY SERVICES, INC
5,466.18
090701
VO
72500
Security Services
1,355.01 D
090702
VO
72500
Security Services
1,378.08 D
090703
VO
72500
Security Services
1,355.01 D
090704
VO
72500
Security Services
1,378.08 D
234326
CK
10/17/2012
BIL003
BILL & WAGS INC.
143.44
090727
VO
71725
Vehicle Repairs/Maintenance
143.44 D
234327
CK
10/17/2012
BOW015
BOWMAN—ALICE
39.42
090531
VO
22210
Customer Refunds
39.42 D
234328
CK
10/1712012
BUR060
BURNHAM^BRIAN
65.96
090523
VO
22210
Customer Refunds
65.96 D
234329
ZC
10/17/2012
C21003
LAUER REALTY—C21 LOIS
0,00
090677
AD
22210
Customer Refunds
-85.00 C
090609
VO
22210
Customer Refunds
85.00 D
234330
CK
10/1712012
CAN032
LLC—CANTERBURY LOTS-68
63.66
090524
VO
22210
Customer Refunds
63.66 D
234331
CK
10/17/2012
CAR119
CARRASCO—ALEX
15.01
090518
VO
22210
Customer Refunds
15.01 D
234332
CK
10/1712012
CEN017
CENTURY 21 DESERT ROCK
75.91
090525
VO
22210
Customer Refunds
75.91 D
234333
CK
10/17/2012
CH1018
CHIEM—JOHNSTON
8,46
090610
VO
22210
Customer Refunds
8.46 D
234334
CK
10/17/2012
CHU013
REALTY—CHUNGS
102.51
090611
VO
22210
Customer Refunds
102.51 D
234335
CK
10/17/2012
CIN002 CINTAS DOCUMENT MANAGEMENT
70.00
090643
VO
71620
Janitorial Services - Contracd
35.00
D
090644
VO
71620
Janitorial Services - Contracd
35.00
D
234336
CK
10/17/2012
CON002 CONSOLIDATED ELECTRICAL DIST
113.61
090653
VO
71615
Building Repairs / Maintenam
113.61
D
234337
CK
10/17/2012
COR059 CORELOGIC INFORMATION
315.00
090645
VO
71405
Subscription Info Services
315.00
D
234338
CK
10/1712012
C00025 COUNTY OF SAN BERNARDINO
532.40
090655
VO
62100
Permit Fees
532.40
D
234339
CK
10/17/2012
C00036 COUNTY OF SAN BDNO FLEET
18,291.92
09D603
VO
71756
Equipment Fuel and Oil
726.64
D
090604
VO
71756
Equipment Fuel and Oil
983.59
D
090670
VO
71756
Equipment Fuel and Oil
117.45
D
090675
VO
22207
Contracts Payable
1,281.56
D
090678
VO
71725
Vehicle Repairs/Maintenance
4,646.13
D
090680
VO
71725
Vehicle Repairs/Maintenance
880.60
D
090681
VO
71725
Vehicle Repairs/Maintenance
1,934.46
D
090682
VO
22207
Contracts Payable
7,721.49
D
234340
CK
10/17/2012
C00041 COUTE—JOHN
54.89
090586
VO
22210
Customer Refunds
54.89
D
234341
CK
10/17/2012
CSR001 CSR AIR CONDITIONING & HEATING
265.00
090740
VO
71615
Building Repairs / Maintenam
55.00
D
090743
VO
71615
Building Repairs / Maintenam
210.00
D
234342
CK
10/17/2012
DEL045 Delta Care USA
788.96
090883
VO
23188
Dental Insurance-PMI
677.66
D
090683
VO
76500
Health/Dental/Life Insurance
55.65
D
090683
VO
76600
OPEB - Retiree Medical
55.65
D
234343
CK
1011712012
DEV010 GROUP—DEVINE REALTY
63.33
090587
VO
22210
Customer Refunds
63.33
D
234344
CK
10/17/2012
DIA039 DIAZ—ROSAURA
68.92
089770
VO
22210
Customer Refunds
68.92
D
234345
CK
10117/2012
DIR004 DIRECTV
105.96
090705
VO
71010
Utilities
52.98
D
090706
VO
71010
Utilities
52.98 D
234346
CK
10/17/2012
D00004 DOOLEY-DARRIN
58.44
090532
VO
22210
Customer Refunds
58.44 D
234347
CK
10/1712012
D00006 DUONG-BINH
87,92
090526
VO
22210
Customer Refunds
87.92 D
234348
CK
10/17/2012
EKE001 EKE-EUCHARIA & CLIFFORD
62.00
090519
VO
22210
Customer Refunds
62.00 D
234349
CK
10/17/2012
EVE001 EVERSOFT, INC
168.83
a90667
VO
61000
Materials & Supplies-Oper.
168.83 D
234350 -
CK
10/17/2012
EXP002 EXPERIAN
102.72
090646
VO
66200
Credit Reporting Fee
102.72 D
234351
CK
10/17/2012
FED001 FedEx
75.80
090738
VO
11200
Construction in Progress WA002372 Blending Plant 150
28.15 D
090738
VO
71505
Postage
47.65 D
234352
CK
10/17/2012
FER009 FERGUSON ENTERPRISES INC 1350
13,551.88
090655
VO
61000
Materials & Supplies-Oper.
107.93 D
090733
VO
14310
Inventory-Constr. Materials
8,964.54 D
090734
VO
14310
Inventory-Constr. Materials
2,885.38 D
090735
VO
14310
Inventory-Constr. Materials
1,594.03 D
234353
CK
1 0/1 712 01 2
FIL004 WATT LLP^FILARSKY &
3,791.35
090722
VO
72400
legal Fees
3,791.35 D
234354
CK
10/17/2012
FL0053 FLORES-RYAN LEE
52.83
090527
VO
22210
Customer Refunds
52.83 D
234355
CK
10/17/2012
GOM049 GOMEZ-FIDEL
78.11
090383
VO
22210
Customer Refunds
78.11 D
234356
CK
10/17/2012
GUT046 GUTIERREZ-SONIA
76.10
090528
VO
22210
Customer Refunds
76.10 D
234357
CK
10/17/2012
HAC001 HACH COMPANY
955.15
090656
VO
61000
Materials & Supplies-Oper.
955.15 D
234358
CK
10117/2012
HAL026 HALO BRANDED SOLUTIONS, INC
224.84
090687
VO
77600
Public Education/Outreach
224.84
D
234359
CK
10/17/2012
HAR004 HARRINGTON INDUSTRIAL PLASTIC
52.38
090657
VO
61000
Materials & Supplies-Oper.
52.38
D
234360
CK
1 0/1 712 01 2
HAR033 HARRIS COMPUTER SYSTEMS
700.00
090637
VO
71565
Computer System Repairs/M
700.00
D
234361
CK
10/17/2012
HAT001 HATFIELD BUICK
753.62
090758
AD
71720
Vehicle Parts/Supply
-83.72
C
090605
VO
71720
Vehicle Parts/Supply
5.45
D
090671
VO
71720
Vehicle Parts/Supply
548.94
D
090744
VO
71720
Vehicle PartslSupply
282.95
D
234362
CK
1011712012
HIG023 CARWASH^HIGHLAND HAND
207.84
090741
VO
71725
Vehicle Repairs/Maintenance
207.84
D
234363
CK
10/17/2012
HIG028 HIGHLAND STAR LLC
14,102.40
090736
VO
71950
Facilities Rent
14,102.40
D
234364
CK
10/17/2012
HON006 HONG—DET
28.41
090620
VO
22210
Customer Refunds
28.41
D
234365
CK
10/17/2012
HUB001 HUB CONSTRUCTION SPECIALTIES
1,621.56
090658
VO
61000
Materials & Supplies-Oper.
64.42
D
090658
VO
61100
Small Tools
99.14
D
090859
VO
61000
Materials & Supplies-Oper.
1,458.00
D
234366
CK
10/17/2012
INCO01 INCONTACT
72.60
090665
VO
71015
Telephone
72.60
D
234367
CK
10/17/2012
INF005 INFOSEND, INC
13,245.93
090647
VO
66000
Postage -Billing
9,718.52
D
090647
VO
66050
Outsource Billing
3,227.41
D
090648
VO
66050
Outsource Billing
300.00
D
234368
CK
10/17/2012
INL004 INLAND DESERT SECURITY &
386.10
090718
VO
71300
Communications Services
386.10
D
234369
CK
10/17/2012
INL005 INLAND WATER WORKS SUPPLY CO
110,265.28
090660
VO
14310
Inventory-Constr. Materials ####
2,160.00
D
090661
VO
11200
Construction in Progress WA001226 Meter Replacement/Turnover Fri
-590.98 29,548.80
D
090662
VO
11200
Construction in Progress WA001226 Meter Replacement/Turnover Fri
-505.55 25,277.40
D
090663
090723
090720
090729
090730
090731
234370
090732
234371
090720
234372
090621
234373
090612
234374
090672
234375
090737
234376
090721
234377
090707
234378
090463
090464
090465
090466
090468
090469
090470
090471
090472
090473
090474
VO
VO
VO
VO
VO
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
CK
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
11200 Construction in Progress WA001226 Meter Replacement/Turnover Pr! -669.60
11200 Construction in Progress WA001226 Meter Replacement/Turnover Pr! -363.66
14310 Inventory-Constr. Materials ####
61010 Materials & Supplies-Maint. -6.74
61000 Materials & Supplies-Oper. ##f/#
61000 Materials & Supplies-Oper. #pqp
10/17/2012 INT005 INTERSTATE BATTERY
61000 Materials & Supplies-Oper.
10/17/2012 JAC038 JACK HENRY & ASSOCIATES INC
66250 Payment/Collection Fees
10/17/2012 JAM016 JAMISON^HERIBERTHA
22210 Customer Refunds
10/17/2012 JIM027 JIMENEZ-ERIC
22210 Customer Refunds
10/17/2012 JOH001 JOHNSON MACHINERY CO
71727 Garage Supplies/Small Tools
10/17/2012 JRF001 J.R. FREEMAN CO., INC
71500 Office Supplies
10/17/2012 KEN002 KENNEDY/JENKS CONSULTANTS
74500 Engineering Consultants
10/17/2012 KIWO01 KIWANIS CLUB OF HIGHLAND
77600 Public Education/Outreach
10/17/2012 KLH001 K & L HARDWARE
61010 Materials & Supplies-Maint. #p##
71755 Equipment Repairs/Maintena
71615 Building Repairs / Maintenanc
61000 Materials & Supplies-Oper.
71720 Vehicle Parts/Supply
71615 Building Repairs / Maintenan(
71615 Building Repairs / Maintenanc
71720 Vehicle Parts/Supply
71615 Building Repairs / Maintenant
71720 Vehicle Parts/Supply
61010 Materials & Supplies-Maint.
33,480.00 D
18,183.00 D
669.60 D
336.96 D
756.00 D
2,103.84 D
127.53
127.53 D
586.42
586.42 D
57.25
57.25 D
30.00
30.00 D
140.34
140.34 D
560.96
560.96 D
4,414.25
4,414.25 D
20.00
20.00 D
186.35
46.32 D
3.23 D
54.90 D
4.06 D
7.53 D
10.76 D
48.21 D
2.31 D
5.92 D
6.53 D
8.58 D
990679
VO
71720
Vehicle Parts/Supply
7.11
D
234379
CK
10/17/2012
LIN039
LIN—TERESA
33.54
090384
VO
22210
Customer Refunds
33.54
D
234380
CK
10/17/2012
L00006
LOUDEN LLC
98.63
090588
VO
22210
Customer Refunds
98.63
D
234381
CK
1011712012
L00008
LLC—LOUDEN
136.57
090529
VO
22210
Customer Refunds
19.78
D
090589
VO
22210
Customer Refunds
72.71
D
090622
VO
22210
Customer Refunds
44.00
D
090766
VO
22210
Customer Refunds
0.08
D
234382
CK
10/17/2012
M&M001
M&M COURT REPORTERS, INC
325.00
090725
VO
72400
Legal Fees
325.00
D
234383
CK
10/17/2012
MAL008
MALONEY—MIKE
200.00
090708
VO
79100
Safety Equipment
200.00
D
234384
CK
10/17/2012
MAX009
HOLDINGS LLC—MAXMAR
233.84
090533
VO
22210
Customer Refunds
233.84
D
234385
CK
10/17/2012
MER026
MERCO ENT, DBA MERRIWOOD MGMT
75.45
090590
VO
22210
Customer Refunds
75.45
D
234386
CK
10/17/2012
MIL059
MILESTONE TROPHIES & AWARDS
64.26
090724
VO
71500
Office Supplies
64.26
D
234387
CK
10/17/2012
MIL061
MILLER SPATIAL SERVICES, LLC -
2,835.00
090709
VO
51700
Temporary Labor
2,835.00
D
234388
CK
10/17/2012
MPP001
2010-3—MPP
80.38
090591
VO
22210
Customer Refunds
80.38
D
234389
CK
10/17/2012
NAP007
NAPA AUTO PARTS /BOSS MOSS
377.68
090606
VO
71720
Vehicle Parts/Supply
14.80
D
090873
VO
71720
Vehicle Parts/Supply
160.35
D
090745
VO
71727
Garage Supplies/Small Tools
25.43
D
090746
VO
71755
Equipment Repairs/Maintena
20.77
D
090747
VO
71720
Vehicle Parts/Supply
46.94
D
090748
VO
71727
Garage Supplies/Small
Tools
7.96
D
090749
VO
71720
Vehicle Parts/Supply
25.85
D
090750
VO
71727
Garage Supplies/Small Tools
75.58 D
234390
CK
10/17/2012
OFF007 OFFICETEAM
2,532.48
090549
VO
51700
Temporary Labor
659.20 D
090550
VO
51700
Temporary Labor
655.08 D
090710
VO
51700
Temporary Labor
659.20 D
090711
VO
51700
Temporary Labor
559.00 D
234391
CK
10/17/2012
ONL001 ONLINE RESOURCES CORPORATION
45.50
090739
VO
66250
Payment/Collection Fees
45.50 D
234392
CK
10/17/2012
ONL002 ONLINE RESOURCES CORPORATION
79.02
090712
VO
22210
Customer Refunds
79.02 D
234393
CK
10/17/2012
OSK001 OSKI LLC
108.35
090592
VO
22210
Customer Refunds
108.35 D
234394
CK
10/17/2012
PAL035 PALOMARES--FRANK
3,352.50
090713
VO
51700
Temporary Labor
3,352.50 D
234395
CK
10/1712012
PAM001 MGMT—PAMA
40.14
090593
VO
22210
Customer Refunds
40.14 D
234396
CK
10/17/2012
REE017 RELATION, LLC—REEB GOVERNMENT
5,400.00
090751
VO
74210
Legislative Consultants
5,400.00 D
234397
CK
10/17/2012
RRT001 R & R TIRE SERVICE
314.62
090607
VO
71725
Vehicle Repairs/Maintenance
187.92 D
090508
VO
71725
Vehicle Repairs/Maintenance
118.20 D
090752
VO
71725
Vehicle Repairs/Maintenance
8.50 D
234398
CK
10/17/2012
SAM017 LLC-SAMSHAN
6,99
090530
VO
22210
Customer Refunds
6.99 D
234399
CK
10/1712012
SAN004 SAN BERNARDINO—CITY OF
13,326.66
090759
VO
49750
Sewer Treatment
13,326.66 D
234400
CK
10/17/2012
SAN004 SAN BERNARDINO—CITY OF
12,340.59
090750
VO
49750
Sewer Treatment
12,340.59 D
234401
CK
10/17/2012
SAN038 SAN BERNARDINO COUNTY RECORDER
242.00
090714
VO
22218
Lien Release Fee Payable
242.00 D
234402
CK
10/17/2012
SAN072
SAN BERNARDINO COUNTY ASSESSOR
5.75
090651
VO
66250
Payment/Collection Fees
5.75
D
234403
CK
10/1712012
SAN257
SANCHEZ—ALMA C
50.64
090626
VO
22210
Customer Refunds
50.64
D
234404
CK
10/17/2012
SEN001
SENTRY -TECH SYSTEMS, L.L.C.
1,475.00
090761
VO
72500
Security Services
1,475.00
D
234405
CK
10/17/2012
SH1006
SHIDLER DEVELOPMENT INC
45.17
090594
VO
22210
Customer Refunds
45.17
D
234406
CK
10/17/2012
S00002
SO CAL GAS COMPANY
17.27
090754
VO
71010
Utilities
17.27
D
234407
CK
10/17/2012
S00004
SO CAL EDISON COMPANY
3,212.52
090652
VO
71010
Utilities
3,212.52
D
234408
CK
10/17/2012
SPE015
SPECIAL DISTRICT RISK MGMT
2,937.88
090716
VO
76100
General Insurance
2,937.88
D
234409
CK
10/17/2012
STA041
STAR AUTO PARTS
5.67
090674
VO
71755
Equipment Repairs/Maintena
5.67
D
234411
CK
10117/2012
STE072
STEVENS—LETICIA
54.97
090595
VO
22210
Customer Refunds
54.97
D
234412
CK
10/1712012
SWR001
SWRCB
466.00
090802
VO
62100
Permit Fees
466.00
D
234413
CK
10/17/2012
TEL011
TELEPACIFIC COMMUNICATIONS
3,006.27
090668
VO
71010
Utilities
793.00
D
090668
VO
71015
Telephone
2,213.27
D
234414
CK
10/17/2012
TRA035
KARLTRAUTWEIN
26.15
090351
VO
22210
Customer Refunds
26.15
D
234415
CK
1 0/1 71201 2
TRE002
SBC TAX COLLECTOR
387.69
090638
VO
13750
Other A/R -City Creek
52.06
D
090639
VO
13750
Other A/R-Clty Creek
165.51
D
090640
VO
13750
Other A/R -City Creek
46.18
D
090641
VO
13750
Other A/R -City Creek
53.73
D
090642
VO
13750
Other A/R-City Creek
70.21 D
234416
CK
10117/2012
UNI013
UNION BANK OF CALIFORNIA
215,672.46
090664
VO
13540
Installment Fund-2010
215,672.46 D
234417
CK
10/17/2012
UN1021
UNITED SITE SERVICES
119.18
090716
VO
62000
Maintenance
119.18 D
234418
CK
10/17/2012
VAL068
VALERO MARKETING & SUPPLY COMP
10,820.15
090765
AD
71756
Equipment Fuel and Oil
-78.08 C
090764
VO
71756
Equipment Fuel and Oil
10,898.23 D
234419
CK
10/17/2012
VAN028
VANGUARD CLEANING SYSTEMS,INC
1,345.00
090717
VO
71620
Janitorial Services - Contracd
1,345.00 D
234420
CK
10/17/2012
VER004
VERIZON CALIFORNIA
137.21
090669
VO
71015
Telephone
46.62 D
090762
VO
71015
Telephone
43.77 D
090763
VO
71015
Telephone
46.82 D
234421
CK
10/17/2012
VIL057
VILCHEZ^MARIAG
87,68
090613
VO
22210
Customer Refunds
87.68 D
234422
CK
10/1712012
WHI048
WHITE—KEITH
97,48
090596
VO
22210
Customer Refunds
17.48 D
234423
CK
10/17/2012
WICO05
WICKERD—GAYLE
61.56
090614
VO
22210
Customer Refunds
61.56 0
234424
CK
10/17/2012
WIL114
HOMES—WILLIAMS
191.88
090597
VO
22210
Customer Refunds
48.30 D
090590
VO
22210
Customer Refunds
82.32 D
090599
VO
22210
Customer Refunds
61.26 D
234425
CK
10/1712012
WIL134
WILLIAMS—BARBARA
74,41
090520
VO
22210
Customer Refunds
74.41 D
234426
CK
10/17/2012
WIL135
WILLIAMS—VESTELLA
34.00
090615
VO
22210
Customer Refunds
34.00 D
234427
CK
10/17/2012
W0006
WU—SZU WEI
63.77
090601
VO
22210
Customer Refunds
63.77 D
234428 CK 10/17/2012 WWG001 GRAINGER 356.48
090753 VO 61000 Materials & Supplies-Oper. 356.48 D
Total 618,386.32
BOARD AGENDA STAFF REPORT
u4
Meeting Date: October 24, 2012
East Valley
Water District Public Hearing: ED
Discussion Item:
Consent Item: l7
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: FIRST QUARTER REVIEW
RECOMMENDATION:
This informational item presents revenue and expenditures through the first three (3) months of
Fiscal Year 2012-13. This report will also provide a status update on the progress of the key
performance indicators as they relate to the District's Strategic Initiatives.
No action is requested on this item.
BACKGROUND/ANALYSIS:
The District's Strategic Plan outlines the core values, mission and vision for the District. The
plan encompasses four major goal areas:
1. Provide safe and reliable water supply
2. Create an environment conducive to more efficient and effective public service
3. Resource Enhancement Efforts
4. Brand development and community involvement.
From these four (4) initiatives, staff developed key performance indicators in pursuit of
achieving these goals. Key performance indicators and targets are a critical element of the
strategic plan and are designed to ensure the day-to-day operations of the District are meeting
expectations. In order to meet these expectations, staff is focusing on, not only the highest
priority goals, but also examining the details of what the District does every day to continuously
improve the efficiency and effectiveness of our business processes.
Since the adoption of the Strategic Plan and the FY 2012-13 Budget, staff has taken great strides
to identify challenges and become a more results oriented organization with the following
noteworthy accomplishments in the first quarter of the year:
Page II SR#0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
Complete implementation and continuing evolution ofthe Strategic StaffmgPlan
As of October 1, 2012, the Office Specialist I, Public Affairs/Conservation Officer, and Budget
Analyst positions have been filled as proposed in the Strategic Staffing Plan presented to the
Board in May 2012. In addition to filling vacant positions, certain positions have been re-
designed and re -purposed to increase efficiency and benefit to the District:
L The Water Quality Supervisor position made vacant by a retirement in September,
was redefined as a Water Quality Coordinator. The Water Quality Technician II
was promoted to the Water Quality Coordinator, leaving his position vacant.
2. The Engineering Technician II position will be redesigned to fill the vacant Water
Quality Iechnician II position.
3. A Water Service Worker II with an IT degree and background with AMR technology
will be assigned to the IT Department to provide helpdesk support.
4. A Field Services Representative was redesigned to create a Project Manager position
in the Engineering Department.
5. A Field Service Representative position will be redesigned to create a Network
Administrator position in the IT Department
Staff is currently completing the recruitment to fill four vacant Water Service Worker and
Customer Service positions. Once filled, the total staffing level for the District will be 60,
whereas the Strategic Staffing Plan presented to the Board in May called for 63 positions.
As the District continues to successfully implement its strategic mission, management no longer
fills vacancies as they occur, instead a fall evaluation of the position is considered in order to
improve the overall effectiveness of staffing levels. That evaluation process has included a
review, over several months, of the District's IT department, leading to the proposal to create
and fill a Network Administrator position. This position will play a key role in designing and
maintaining the Districts network and telephony for the new Headquarters.
District Headquarters
The District Board and Staff have taken significant steps toward providing employees with the
tools and working environment that will enhance their efforts to provide effective and efficient
public service. Specifically, the headquarters project, revitalized through the strategic planning
process, has progressed since the beginning of the fiscal year. Since July 1, 2012, the District has:
• Evaluated options and selected a headquarters site
• Developed and distributed RFQs for design/build services
• Conducted the design/build team selection process resulting in the selection of Balfour
Beatty
Page 12
SR#0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
• Conducted needs assessment meetings with all members of staff and the Board of
Directors
• Conduct pre -construction meetings with the City of Highland
• Continued to work closely with the architects Ruhnau Ruhnau Clarke to complete the
headquarters design and present a project to the Board for approval.
Automated Meter Reading (AMR) Installation
The Board's approval to significantly increase investment in smart meter technology during
fiscal year 2012-13 will increase billing accuracy and provide customers with the tools they need
to better manage their water usage. The District has made significant progress in it's
implementation of AMR during the first quarter of fiscal year 2012-13, including:
• Developed and distributed RFP's to provide and install up to 3,500 smart meters
• Selected and contracted with Inland Water Works through the RFP process
• Developed hang tags to inform customers about conversion of their meter to AMR, how
the technology benefits them, and how they will be affected by the process
• Converted 946 meters (27%) to radio read meters.
• The District is on target to accomplish the FY 2012-13 goal of converting at least 15% of
the District's meters to AMR by January 2013.
Information TechnologyAssessment
Staff is working with a consultant to complete a comprehensive review of the District's
technology systems and infrastructure. The appraisal provides an evaluation of the existing
technology and how it helps or hinders core business processes, and will recommend how to
improve technology to meet the District's objectives. Interim recommendations by the
consultant include:
Use of enterprise level network switches (as opposed to small business level) to
provide reliability for large volumes of traffic in the network, redundant power
supplies, virus detection and security.
In addition to the above mentioned accomplishments, staff has included the progress report on
key performance indicators adopted in the FY 2012-13 Budget (Attachment A), and a I" Quarter
Budget Review - Budget to Actual - for both the water and sewer departments (Attachment B).
In conclusion, this information report represents the Quarterly Review and has been prepared in
response to the District's objective of establishing regular quarterly budget updates.
STRATEGIC INITIATIVE:
The Quarterly Review supports:
Strategic Initiative I - Provide Safe and Reliable Water Supply
(B) - Identify unit cost for delivery sources
Page 13 SR#0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
(D) — Develop cost effective Water Supply Mix
(E) — Transparent and efficient financial management
FISCAL IMPACT:
There is no fiscal impact associated with this item.
Resectfully sub "tted: Recommended by:
Ila
John Mura Brian Tompkins
General Manager/CEO Chief Financial Officer
ATTACHMENTS
Attachment A: Performance Measure Progress Report
Attachment B: Budget Reviews
Page 14
SR#0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
ATTACHMENT A
EAST VALLEY WATER DISTRICT
STRATEGIC INITIATIVES
FY 2012-13 PERFORMANCE MEASURES
1. Provide Safe and Reliable Water Supply
Goals and Objectives
Performance Mcisure/Indicaror
Status/Prol,ress
Make changes to chart of accounts to
In progress. Staff has a draft chart of accounts
capture pertinent information
to implement.
Develop a Sewer Maintenance Plan
and fee for service for Patton State
In progress. Staff has a draft of the fee schedule
Identify unit cost for
Hospital
beirm be'reviewed mternally before final approval.
each source of delivery
In progress. Maintenance, Finance and
Develop unit cost for sewer cleaning
services
Engineering staff are working together to
calculate the unit costs.
Continue sewer video inspection (63
miles annually)
31 miles cleaned = 49% complete
Complete 30" pipeline from plant 151 to
plant 40 which will allow transmission
of water from lower zones in the
Project is scheduled to be rebid early next year.
District staff is in discussion with the City of
Highland to combine construction projects
Address current
constraints to system
District's west end to higher zones in
the east end
which occur within common public right of
wa .
flexibility
Complete Plant 40 Booster Station
which will allow the District to boost
water from the Intermediate Pressure
Zone to the Upper Zone.
Construction is scheduled to begin in early 2013.
Meet Federal and Stare
Regulatory
Requirements
Complete Baseline Gardens Mutual
Water Cornpny Project
Project pending SRF funding.
Complete treatment technology
upgrade and expansion to Plant 134,
from 4 to 8 MGD
In progress. Scheduled to be complete and have
ribbon cutting ceremony in early 2013
Not started. Operations is waiting for the
Develop cost effective
water supply mix
Complete efficiency rehabilitation of
Well 39
winter (low demand period) to begin taking the
well off-line for rehab
Complete 8 booster efficiency
rehabilitations
Not started Operations is waiting for the
winter (low demand period) to begin taking the
pump stations off-line for rehab
In progress. Operations is working with Edison
on efficiency testing of pumps and looking at
Automated Demand Response programs to
Increase energy rebare incentives
receive rebates during energy shedding events.
Page 15
SR#0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
2. Create an Environment Conducive to more Efficient and Effective Public Service
Goalsand Objectives
performance Measure/Indicator
Status/Prol,rcss
Select location
Complete. July 2012 Board Meeting.
Complete. September 26, 2012 Board Meeting
contract was awarded to Balfour Beatty
Select architect
Construction for design -build -finance
Consolidate facilities
Conduct functional needs assessment
Complete.
In progress. Architects are working with staff
Adopt Project concept
to have a plan completed by December 2012.
Approve plans and construction
contract
Architects are working with staff to have a
concept bDecember 2012.
Approve project
Pending final design approval.
Not started will begin when the concept and
plan for the building have completed and
Commence construction
approved.
Address consolidation/relocation
Not started, will begin as construction of
logistics
building is nearing completion
Review District1n
progress. Staff is exploring potential
Reserve Investment
Increase investment portfolio yields to
investments with longer holding times to
Poli—
310 while maintainingsafe
increase yields -
Page 16
SR#0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
3. District Resource Enhancement Efforts
Goals and Objectives
Performance Measure/indicator
Status/Progress
The Budget Analyst, Engineering Manager, Lead
Field Service Representative, Office Specialist I,
and Public Affairs/Conservation Officer
Maintain appropriate
staffing levels
Fill all vacancies by August 2012
positions have been filled; the Water Quality
Coordinator position was filled through an
internal promorion; the Customer Service
Representative I and Water Service Worker I
recruitments are currently in Progress-
roess.Advertise
Advertisevacancies in-house and via
the internet and local news a ers
Complete
Increase employee
involvement
Establish Employee Recognition
Committee
Complete, meeting monthly
Establish
accountability
Hire & utilize Office Specialist for
reporting and administrative functions
at Del Rosa facility.
Complete. Brenda VanMeter started 8/14/12
Automated meter
Convert 15-20% of the District to AMR
reading
3,450 per ear
Began 9-10.12, 652 installed =18.9%
Plant 143. This project consists of
installing a 1 million gallon storage
tank and plumbing to Plants 143,146
and 147 to the new reservoir to
dissipate excessive air in the
distributions stem.
The construction contract was awarded August
20th. Construction is in progress.
Complete Baseline Gardens Mutual
Water Compmy Project.
Project was awarded September 10 and is
scheduled to be completed by May of 2013.
System Maintenance
and Modernization
Repair cracks and small holes
identified by Sewer Video Program
utilian new repair sleeve tedmolooR
In progress. Scheduled to complete and have
I ribbon cutting ceremony after 2012 holidays
ID sewer flow capacities through
I
Sewer system Flow Monitoring
In progress.
Page 17 SRA0165
AGENDA DATE: October 24, 2012
SUBJECT: FIRST QUARTERLY REVIEW
4. District Brand Development and Community Involvement
Goals and Objectives
Performance Measure/Indicator
Sratus/Prol,rcss
FI Capabilities/Web
In progress. Staff is awaiting a draft prepared
Presence Enhancement
Complete IT Strategic Plan
bV the IT Consultants.
Conservation Program
Hire Public Information Officer
Complete: Kelly Malloy started 8/22/12
Emergency Planning,
Certify managers/supervisors in ICS
Prep and Response
200,300 and 400
Training scheduled for.larnimy 8t February
In progress. Staff is working a 3rd parry to
Establish alternate third party
make them an authorized payment center.
payment center (retail cmter/kiosk)
Staff anticipates having them as a live
payment center by anua 2013.
Implement more efficient method for
Beginning December 2012, notices will be
Customer Service
delivering 48 hour notices
sent by Fed Ex to delinquent customers by an
Improvement
outside contractor.
Initiatives
Implement continuous service
in progress. A draft agreement has been
agreements for establishing service
completed and is awaiting legal review prior
tenant back to landlord
to implementation
implement website solution to allow
customers to mm off service without
In progress. This service will be rolled out
caflui5z or visiting the District office
with the new website.
Regional Water
Attend board meetings of regional
Partners
water partners
Ongoing.
Complete audit by September; submit
comprehensive Annual Financial
in progress. Field work has been completed
Report to GFOA for consideration of
by the Auditors and a report is currently in
State and Federal
award for reporting excellence by
production. Submittal of the report is on
Organizations
December
schedule in December 2012 to the GFOA
Hire grant writing firm to access
state/federal funds
Ongoing.
Update and maintain inventory of
Emergency Prep
equipment for Mutual Aid Agreements
Mutual Aid
with neighboring utilities.
Ongo .
Increase staff attendance at monthly
ERNIE meetings
Ongoing.
Page 18
SR#0165
ATTACHMENT B
FAST VALLEY WATER DISTRICT
IST QUARTER BUDGET REVIEW
FY 2012-13 WATER FUND
Revenue
478,332
1,422,368
25%
161,700
O eratin
106,094
34%
1,022,086
140,042
Water Sales
13,798,600
4,841,621
8,956,979
35%
Meter Charges
4,514,650
1,063,408
3,451,242
24%
Initiation of Service
78,000
21,437
56,563
27%
Shutoff Charges
138,000
75,477
62,523
55%
Other
-
8,106
514,563
1,835,437
Non -Operating
14,790
1,546
13,244
100/0
Interest Income
21,890
6,710
15,180
31%
Cooperative Agreements - Power
44,600
3,761
40,839
80/0
Other
16,500
59,022
178,777
611,363
TOTALREVENUES
18,612,240
6,079,542
12,583,326
33%
Expenses
O eratin
Labor
Overtime
Benefits
Water Purchases
Materials &c Supplies
Chemicals
Contract Services
Contract Treatment
Electricity
Trairung/Certification
Vehicle Maintenance
Other Expenses
Allocated General &r Administrative
Allocated Engineering Services
Non Orating
1,900,700
478,332
1,422,368
25%
161,700
55,606
106,094
34%
1,022,086
140,042
882,044
14%
511,320
-
511,320
0%
347,960
80,891
267,069
23%
525,000
69,659
455,341
13%
970,215
202,017
768,198
21%
1,290,950
103,642
1,187,308
80/0
2,350,000
514,563
1,835,437
22%
14,790
1,546
13,244
100/0
257,600
35,996
221,604
14%
199,992
50,912
149,080
25%
2,566,235
454,753
2,111,482
18%
790,140
178,777
611,363
23%
Capital Outlay
373,500
24,810
348,690
7%
Transfer for Capital Projects
1,762,529
440,632
1,321,897
25%
Transfers to Trustee for Debt Service
2,757,523
621,991
2,135,532
23%
TOTAL EXPENSES
17,802,240
3,454,169
14,348,071
19010
ENDINGBALANCE $ 810,000 $ 2,625,373
EAST VALLEY WATER DISTRICT
1ST QUARTER BUDGET REVIEW
FY 2012-13 SEWER FUND
O eratin
Sewer System Charges
4,367,000
1,092,799
3,274,201
25%
Sewer Treatment Charges
6,776,908
1,891,258
4,885,650
28%
Other Charges
500
125
375
25%
Non -Operating
Interest Income
53,785
2,567
51,218
50/0
Other
16,500
-
16,500
00/0
TOTAL REVENUES $
71,214,693 $
2,986,749
$ 8,227,944
27%
Expenses
0 erarin
Labor
591,300
139,323
451,977
24%
Overtime
41,000
8,983
32,017
22%
Benefits
333,368
31,476
301,892
9%
Materials & Supplies
36,850
4,210
32,640
110/0
Contract Services
160,000
1,500
158,500
10/0
Contract Treatment
6,776,908
1,891,259
4,885,649
28%
Training/Certification
1,625
744
881
46%
Vehicle Maintenance
62,220
17,280
44,940
28%
Other Expenses
170,520
37,790
132,730
22%
Allocated General & Administrative
1,541,541
29LI30
1,250,411
19%
Allocated Engineering Services
308,014
71,819
236,195
23%
Non Operatin¢
Capital Outlay
106,000
21,318
84,682
20%
Transfer for Capital Projects
963,900
240,975
722,925
25%
Transfers to Trustee for Debt Service
121,447
28,975
92,472
24%
TOTAL EXPENSES
11,214,693
2,786,782
8,427,911
25%
ENDING BALANCE $
- $
199,967