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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 01/23/2013 East Valley tooWater District _'>694 HIGHLAND AVE, SUITE#30, HIGHLAND,CA 1(--)ARD MEETING January 23, 2013 5:30 P.M. AGENDA `'In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors". CALL TO CORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors e,aarding any items within the subject matter jurisdiction of the East Valley Water District The Board of 1.)irectors may BRIE_FL)'respond to statements made or questions posed. Comments are limited to three r'iinutes per speaker. a) New Employee Introductions z�GENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. Approve the December 12, 2012 board meeting minutes b. Approve Resolution 2013.01 for the Funding Agreement for annexation of Baseline Gardens Mutual Water Company into East Valley Water District C. Adopt standard mileage reimbursement rate established by IRS for 2013 d. Accept:and file the November 2012 Financial Statements C. Accept and file the Investment Report for the quarter ended December 31, 2012 1 f. Accounts Payable Disbursements: Accounts Payable Checks #235190through #235417 which were distributed during the period of January 3, 2013 through January 16, 2013 in the amount of $1,841,945.43. Payroll and benefit contributions for the period ended January 16, 2013 and included checks and direct deposits, in the amount of $306,309.25. Total Disbursements for the period $2,148,254.98 OLD BUSINESS 3. Authorize General Manager to execute contract for Balfour Beatty Construction to provide preconstruction services for entitlements including environmental documents, schematic design, as well as construction drawings and contract document development of the bidding stage for construction of the new District Headquarters and associated off-site utilities 4. Amend contract for construction management services for the Plant 143 Improvement project with ARCADIS U.S., Inc., to provide Owner's Representative Services during construction of the new District Headquarters and associated off-site utilities NEW BUSINESS 5. Award of contract for design and construction phase services to Albert A. Webb Associates for the 7`h Street Sewer Main Replacement REPORTS 6. General Manager/Staff Reports 7. Legal Counsel Report S. Oral comments from Board of Directors ADJOURN PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland, during normal business hours. Also, such documents are available on the District's wcbsite at w,,vw.eastvalley.org subject to staff's ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at least 72 hours prior to said meeting. 2 Subject to approval: EAST VALLEY WATER DISTRICT DECEMBER 12, 2012 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Corneille led the flag salute. PRESENT: Directors: LeVesque, Sturgeon, Wilson ABSENT: Directors: Coleman, Morales STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer;Justine Hendricksen,Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Members of the public APPROVAL OF AGENDA M/S/C (Wilson-Sturgeon) that the December 12, 2012 agenda be approved as submitted. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at: 5:31 p.m. Mr. Steve Berliner from Liebert Cassidy Whitmore provided an overview of the California Public Employees' Pension Reform Act of 2013. There being no further written or verbal comments, the public participation section was closed. ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR OCTOBER 2012 M/S/C (Sturgeon-Wilson) that the Financial Staterlents for October 2012 be accepted. Minutes:12/12/12 jph RESOLUTION 2012.22 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING AND APPROVING THE 2013 BUREAU OF RECLAMATION WATERSMART WATER AND ENERGY EFFICIENCY GRANT APPLICATION M/S/C (Sturgeon-Wilson) that Resolution 2012.22 be approved. DISBURSEMENTS M/S/C (Sturgeon-Wilson) that General Fund Disbursements #234771 through #234933 distributed during the period of November 28, 2012 through December 5, 2012 in the amount of $1,094,128.41 and Payroll Fund Disbursements for the period December 5, 2012 in the amount of$334,836.81 totaling $1,428,965.22 be approved. DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2012 M/S/C (Sturgeon-Wilson) that the Directors fees and expenses for November 2012 be approved as submitted. ADOPT AND FILE THE AUDITED FINANCIAL STATEMENTS FOR YEAR ENDED JUNE 30, 2012 Mr. Tompkins provided an overview of the comprehensive annual financial report to the Board. Mr. Tompkins reviewed the following information: EVWD background, water supply and reliability, local economy, financial management, internal control, budgetary control, debt administration,investment policy and, audit and financial reporting. Mr. Greg Fankhanel (Reaman, Ramiriz &r Smith, Inc.) reviewed the independent auditors report, single audit report on federal award programs, generally accepted auditing standards and the Government Auditing Standards with the Board; he noted that there were no significant findings with the audit. M/S/C (Wilson-Sturgeon) that the Board adopt and file the audited financial statements for year ended June 30, 2012. GENERAL MANAGER/STAFF REPORTS The General Manager, Chief Financial Officer and the Public Affairs/Water Conservation Officer reported on the following items: • Third party payment options, San Bernardino County Fire Department inspections, payment drop box at the Del Rosa facility, damage to District vehicles, awards banquet, Highland Chamber of Commerce breakfast &z luncheon, ACWA conference, employee retirement luncheon, Cal State Intern and, community presentations. 2 Minutes: 12/12/12 jph Information only. LEGAL COUNSEL REPORT No reports at this time. ORAL_COMMENTS FROM THE BOARD OF DIRECTORS Board member Sturgeon offered his appreciation for the payment box being installed at the Dcl Rosa facility. Chairman L eVesque stated that he attended the recent ACWA conference. Chairman [_eVesque also thanked Board member Sturgeon for his recent contribution to the Employee Events Committee. A special board meeting has been scheduled for January 7, 2013 at 5:30 pm to provide an Engineering&r Facilities update. The Board did not go into closed session. ADJOURN The meeting adjourned at 6:26 pm Matt LeVesque, President tA John J. Mura, Se retary 3 Minutes:12/12/12 jph BOARD AGENDA STAFF REPORT East Valley Meeting Date: January 23,2013 Water District Public Hearing: ❑ Discussion Item: ❑ Consent Item Closed Session ❑ ,January 11, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: RESOLUTION 2013.01 RECOMMENDATION: Approve Resolution 2013.01 for the Funding Agreement for annexation of Baseline Gardens Mutual Water Company into East Valley Water District. BACKGROUND,!ANALYSIS: Baseline Gardens Mutual Water Company (Baseline Gardens) operates a community water system that has limited resources and capacity to serve their constituents within their service area. California Department of Public Health (CDPH) ordered Baseline Gardens to discontinue water service from their groundwater well approximately one year ago. Baseline Gardens is receiving water through an emergency connection from the City of San Bernardino Water Department. However,Baseline Gardens is within EVWD's sphere of influence. Baseline Gardens requested their water system and customers be annexed into EVWD's service area. To facilitate this annexation, Baseline Gardens and East Valley Water District pursued a Safe Drinking Water State Revolving Fund (SDWSRF) Grant and a Proposition 84 Fund Grant, both administered through CDPH. On December 18, 2012, the District received a Funding Agreement letter from CDPH awarding $3,000,000 (in SDWSRF grant) and $3,475,835 (in Proposition 84 grant) for a total project funding of $6,475,835. As part of the conditions for the Funding Agreement, the District is required to designate an agency representative to sign all documents pertaining to the consolidation project who is a registered engineer. Page I I SR#0189 AGENDA DATE:January 23,2013 SUBJECT: RESOLUTION 2013.01 STRATEGIC INITIATIVE(S): Strategic Initiative I-Provide Safe and Reliable Water Supply (A) - Meet all regulatory requirements (B) -Address system flexibility constraints (C) -Transparent and efficient financial management REVIEW BY OTHERS: The Engineering and Finance Departments have reviewed this item. FISCAL IMPACT: There is no fiscal impact associated with this item. Respectfully submitted: Recommended by: John Mura Brian Tompki General Manager/CEO Chief Financial Officer ATTACHMENTS: Resolution 2013.01 Page 12 SR#0189 RESOLUTION NO. 2013.01 A RESOLUTION OF THE EAST VALLEY WATER DISTRICT AUTHORIZING THE ENGINEERING MANAGER TO SIGN FUNDING AGREEMENT, AMMENDMENTS, AND C1 RTIFICATIONS FOR FUNDING UNDER THE SAFE DRINKING WATER STATE REVOLVING FUND; AUTHORIZING THE ENGINEERING MANAGER TO APPRON'T CLAIMS FOR REIMBURSEMENT; AUTHORIZING THE ENGINEERING MANAGER TO EXECUTE BUDGET AND EXPENDITURE SUMMARY; AUTHORIZING THE ENGINEERING MANAGER TO SIGN THE CONTRACTOR'S RELEASE FORM AND THE ENGINEERING MANAGER TO SIGN THE CERTIFICATION OF PROJECT COMPLETION, WHEREAS, Baseline Gardens Mutual Water Compaq made application to the California. Department of Public Health for funding under the Safe Drinking Watcr State Rcvolving Fund (SDWSR.F); and Proposition 84; and NA'HEREAS, on_December 18, 2012 the California Department of Public Health issued a Notice of Application Acceptance to East Valley Water District committing $3,000,0130 in Grant Funding from the SDWSRF and $3,475,835 in Grant Funding from Proposition for SDSWRF project number 3610007-007C and Proposition 84 project number P84C-3610007- (206C, the consolidation of Baseline Gardens Mutual Water Company into East Valley Water District; and WHEREAS, on _December 14, 2012, East Valley Water District's Board of Directors aclopted a project budget totaling $6,475,835; and WHEREAS, on December 18, 2012, the California Department of Public Health committed funding in the amount of $3,000,000 under the SDWSRF and $3,475,835 under Proposition 84 for total funding in the amount of$6,475,835; and WHEREAS, prior to the California Department of Public Health executing a funding agreement, East Valley Water District is required to pass a resolution formally authorizing an officer to execute all funding agreements, amendments, and certifications, designating a person to approve claims for reimbursement, designating a person (registered engineer) to sign the i?udgct and Expenditure Summary, designating a person (registered engineer) to sign C;crtilicat:ion of Project Completion, and designating a person to sign the Contractor's Release Eorm. NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the Engineering Manager is hereby authorized to sign the funding agreement; and BF IT FURTHER RESOLVED AND ORDERED, that the Engineering Manager is hereby authorized to approve Claims for Reimbursement under the Safe Drinking Water State Revolving Fund program; and BI: IT FURTHER RESOLVED AND ORDERED, that the Engineering Manager is hereby authorized to execute the Budget and Expenditure Summary for the Safe Drinking tiVater St�ac Revolving Fund program; and BE IT FURTHER RESOLVED AND ORDERED, that the Engineering Manager is hereby authorized to sign the Contractor's Release Form for the Safe Drinking Water State Revolving Fund Program; and BE IT FURTHER RESOLVED AND ORDERED, that the Engineering Manager is hereby authorized to certify that the project is complete and ready for final inspection; and BE IT FURTHER RESOLVED AND ORDERED, the authority granted hereunder shall be deemed retroactive. All acts authorized hereunder and performed prior to the date of this Resolution are hereby ratified and affirmed. The California Department of Public Health is authorized to rely upon this Resolution until written notice to the contrary, executed by each of the undersigned, is received by the California Department of Public Health. The California Department of Public Health shall be entitled to act in reliance upon the matters contained herein, notwithstanding anything to the contrary contained in the formation documents of the East Valley Water District or in any other document. Passed and adopted by the East Valley Water District Board of Directors on January 23, 2013,by the following vote: AYES: Directors NOES: Directors EXCUSED: Directors President ATTEST: Secretary of the By: Deputy Clerk BOARD AGENDA STAFF REPORT Meeting Date: January 23,2013 Eastualley Water District Public Hearing: O Discussion Item: O Consent Item Closed Session O January 14, 2013 TO: GOVERNING BOARD MEMBERS FROM GENERAL MANAGER/CEO SUBJECT: 2013 STANDARD MILEAGE RATE RECOMMENDATION: Adopt standard mileage reimbursement rate established by IRS for 2013. BACKGROUND/ANALYSIS: The IRS has announced that it will be adjusting the mileage rates for business travel from $.551/2 to $.561..,/2 per mile for 2013. In the past the Board has voted to conform the rate at which the District reimburses Directors and employees for District related miles driven to the standard mileage rate established by the IRS. STRATEGIC INITIATIVE: Strategic Initiative I -Provide safe and Reliable Water Supply (E) -Transparent and efficient financial management REVIEW BY OTHERS: The Administration Department and Finance Department has reviewed this agenda item. FISCAL IMPACT: The fiscal impact associated with this agenda item is a budgeted expenditure. Page fl SR#0200 AGENDA DATE: January 23, 2013 SUBJECT: 2013 STANDARD MILEAGE RATE Respectfully submitted: Recommended by: John Mura J ine Hendricksen General Manager/CEO Administrative Manager ATTACHMENTS: IRS Standard Mileage Rates for 2013 Page 12 SR#0200 Standard Mileage Rates for 2013 Page 1 of 1 OIRS News Essentials Standard Mileage Rates for 2013 • 11Jhat's Hot R-.2012-95, Nov. 21,2012 News Releases IRS-The B�.sics WASHINGTON—The Internal Revenue Service today issued the 2013 optional standarc mileage IRS Guidance rates used to calculate the deductible costs of operating an automobile for business,charitable, Media Contacts medical or moving purposes. f=acts& Fi ores Beginning on Jan. 1,2013, the standard mileage rates fo,the use of a car also vans, !cku s or Problem Alerts panel trucks)will be: g (also p Around the Nation e_News_S_ubscrtions 56.5 cents per mile for business miles driven. • 24 cents per mile driven for medical or moving purposes. The Newsroom Topics 14 cents per mile driven in service of charitable organ'zations. • Multimedia Center The rate for business miles driven during 2013 increases 1 cent from trie 2012 rate. The medical and • N Dticias en Espanol moving rate is also up 1 cent per mile from the 2012 rate. • 2012 Radio PSAs • Tax Scams — The standard mileage rate for business is based on an arnual study of the fixed and variable costs • _The Tam:Gap of operating an automobile. The rate for medical and moving purposes is based on the variable • 2-012 Fact Sheets costs. • 2Q12 Tax TTPs • Armed ForceS Taxpayers always have the option of calculating the actual costs of using their vehicle rather than • Latest News Home using the standard mileage rates. A taxpayer may not use the business standard mileage rate for a vehicle after using any depreciation method under the Modified Accelerated Cost Recovery System(MACRS)or after claiming a Section 179 deduction for that vehicle. In addition, the business standard mileage rate cannot be used for more than four vehicles used simultaneously. These and other requirements for a taxpayer to use a standard mileage rate to calculate the amount of a deductible business, moving, medical,or charitable expense are in Rev. Proc.2010-51. Notice 2012-72 contains the standard mileage rates,the amount a taxpayer must use in calculating reductions to basis for depreciation taken under the business standard mileage rate, and the maximum standard automobile cost that a taxpayer may use in computing the allowance under a fixed and variable rate plan. Follow the IRS on New Media Subscribe to IRS Newswire Page Last Reviewed or Updated: 13-Dec-2012 llttl,,://xvww.irs.gov/uac,'2013-Standard-Mileage-Rates-Up-l-Cent-per-Mile-for-Business,-... 1;15/2013 BOARD AGENDA STAFF REPORT East Valley Meeting Date: January 23,2013 Water District Public Hearing: ❑ _ — Discussion Item: Consent Item Closed Session ❑ January 14, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: FINANCIAL STATEMENTS FOR NOVEMBER 2012 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached financial statements. BACKGROUNDIANALYSIS: Revenue&r Expenses Water sales were $298,440 over projection for November, during which the District sold 545.8 MG of water. Customer consumption for November 2012 was significantly lower (8.4,1/c) than consumption during November 2011. Other District operatin, revenues were $13,460 over projection in November., and Sewer Treatment revenue, which is passed through to the City of' SB was $27,870 over projection. Sales Volume by Month-Current Fiscal Year (with 2 previous rs for comparison) 1,200,000 -- } 1,100,000 1 1,000,000 900,000 _-.-- f 800,000 700,000 - - - ---- - 2010-11 600,000 500,000 ---------_-. "'—. -- -2011-12 400,000 --- ----------` ns " — 300,000 _._..__.. _.__---- __ _.____.___._.—.___._._.__._ 2012-13(Est Dec- 200,000 June) 3 100,000 _...__ _..._ 2. Q � 0 Z 0 -' LL 2 Q Page 1 SR.#0201 AGENDA DATE: January 23, 2013 SUBJECT: FINANCIAL STATEMENTS FOR NOVEMBER 2012 Operating Expenses Water operating expenses were $328,310 under budget, and sewer operating expenses $82,910 under budget in November. Significant savings in the water department included Contracted Treatment, where costs of $49,960 were $47,310 under budget for the month. There are two reasons for significant savings: 1) Plant 27 remains offline due to fluoride readings, and 2) Alternative sources to Plant 107 are being utilized, whenever possible, to avoid the $497 per acre foot treatment charge that is incurred on water produced by this plant. Capital Projects Total capital expenditures during November were $602,410. Of this amount, $576,160 was spent on CIP projects,including $32,270 on the Plant 134 upgrade project, $261,260 on the Plant 143 new reservoir project and $239,530 spent on our AMR Meter Replacement Program. STRATEGIC INITIATIVE: The District's financial statements support: Strategic Initiative I-Provide Safe and Reliable Water Supply (B)-Identify unit cost for delivery sources (D) -Develop cost effective Water Supply Mix (E) -Transparent and efficient financial management REVIEW BY OTHERS: Not applicable FISCAL IMPACT: There is no fiscal impact associated with this item. Respectfully submitted: Recommended by: John Mura rian Tompk s General Manager/CEO Chief Financial Officer ATTACHMENTS: November Financial Statements Page 12 SR#0201 East Valley Water District Balance Sheet by fund - Unaudited November 30, 2012 Water Sewer Fund F=und Totals ASSETS UTILITY PLANT - at cost: Utility Plant in Service $126,001,027 $31,964,418 $157,965,445 Less: Accumulated Depreciation (39,702,971) (1q,375,24 (54,078,211) 86,298,056 17,589,178 103,887,234 Construction in Progress 16,560,808 60,552 16,621,360 102,858,864 17,649,730 120,508,594 RESTRICTED ASSETS: Customer/ Constr. Deposits 1,806,744 112,842 1,919,586 (rapacity Fees 320,172 35,978 356,150 Rate Stabilization Reserve 672,081 96,366 768,447 Construction Funds 12,374,220 199,036 12,573,256 Debt Service Funds - Trust Accts 518,339 518,339 15,371,384 408,244 15,779,628 CURRENT ASSETS: Cash and Investments 23,073,075 4,231,176 27,304,251 Less: Restricted Cash and Investments 15,371,384 408,244 15,779,628 7,701,691 3,822,932 11,524,623 Accounts Receivable (net of allowance) 1,828,296 1,828,296 Interest Receivable 4,725 2,650 7,375 Assessments receivable 116,203 116,203 Other Receivables 28,937 28,937 Grants Receivable 829,147 829,147 Inventory 942,726 942,726 Prepaid Expenses 153,692 153,692 11,605,417 3,825,582 15,430,999 OTHER ASSETS: Deferred financing charges 520,943 16,156 537,099 Property held for resale 751,842 684,725 1,436,567 I-Due from Other Funds 7,000,000 7,000,000 1,272,785 7,700,881 8,973,666 TOTAL ASSETS 131,108,450 29,584,437 160,692,887 Balance Sheet Page 1 East Valley Water District Balance Sheet by fund - Unaudited November 30, 2012 Water Sewer Fund Fund Totals LIABILITIES AND EQUITY LONG-TERM LIABILITIES: 2010 Revenue Bonds $29,575,000 $685,000 $30,260,000 Premium on 2010 Rev Bonds 1,985,485 86,282 2,071,767 DWR Loans 5,532,088 5,532,088 Due To Other Fund 7,000,000 7,000,000 Less: Deferred Amt on Refunding (416,055) (416,055) 43,676,518 771,282 44,447,800 CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS: Customer service deposits 1,707,744 1,707,744 Construction deposits 99,000 112,842 211,842 Accrued interest payable 234,987 5,720 240,707 2,041,731 118,562 2,160,293 CURRENT LIABILITIES: Accounts payable 1,560,012 387 1,560,399 Accrued payroll and benefits 352,244 49,515 401,759 Compensated absences 377,556 160,949 538,505 Long Term Debt - amt due within one yr 981,961 75,000 1,056,961 3,271,773 285,851 3,557,624 TOTAL LIABILITIES 48,990,022 1,175,695 50,165,717 EQUITY: Invested in Utility Plant 78,847,390 17,703,365 96,550,755 Restricted: Capacity Fees 320,172 35,978 356,150 Designated: Rate Stabilization Reserve 672,081 96,366 768,447 Unrestricted / Undesignated 2,278,785 10,573,033 12,851,818 Income Year To Date 4,488,766 658,980 5,147,746 TOTAL EQUITY 82,118,428 28,408,742 1101527,170 TOTAL LIAB AND EQUITY 131,108,450 29,584,437 160,692,887 Balance Sheet Page 2 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures -Unaudited November 30. 2012 'V'aler Fund Sewer Fund Total November November YTD November November YTD YID Adopted Actuall Budget Actual Actual Budget Actual Actual Budget OPERATING REVENUES Water Sales 1,289,844 991,400 7,591,315 0 0 0 7,591,315 13,798,600 Water Meter Charge 388.856 386,150 1,821,300 0 0 0 1,821,300 4,514.650 Sewer Collection System Charges 0 0 0 384,289 367,875 1,852,106 1,852,106 4,367.000 Sewer 1 reatment Charges 0 0 0 580,202 552.328 3,073,132 3,073,132 6,-176,908 Service In'tiatlon I Ir,stallatlon Chrgs 6,342 6,500 34,054 0 0 0 34,054 78,000 Collection Charges 22,410 11,500 124,827 4,967 0 25,285 150,112 138,000 Main Front Footage Fees 0 0 2,128 0 0 0 2,128 0 Permits&Inspection Charges 0 0 0 0 125 325 325 500 1,707,452 1,395,550 9,573,624 969,458 920,328 4.950.848 14,524,472 29,673,658 OPERATING EXPENSES Source Of Supply Supervision and Labor 8,369 18,975 59,592 0 0 0 59,592 164,500 Overtime Labor 281 3,250 2,605 0 0 0 2,605 39,000 Materials&Supplies 0 0 2,869 0 0 0 2,869 0 Purchased Water 0 0 0 0 0 0 0 200,000 Groundwater charge 0 0 0 0 0 0 0 208,680 North Fork/City Creek-Assesment 0 0 0 0 0 0 0 102,640 Maintenance 0 800 6,454 0 0 0 6,454 10,000 Treatment Chemicals 124 0 124 0 0 0 124 0 Water testing 5,320 13,050 59,413 0 0 0 59,413 156,600 CIP Labor Credit (329) 0 (329) 0 0 0 (329) 0 Total Source Of Supply 13,765 36,075 130,728 0 0 0 130,728 881,420 Pumping Supervision and Labor 40.162 62,850 224,011 0 0 0 224,011 544.800 Overtime Labor 1,008 1,500 5,175 0 0 0 5,175 18,000 Materials&Supplies 3,974 1,500 17,739 0 0 0 17,739 18,000 Maintenance 16,443 13.500 48,381 0 0 0 48,381 165,200 Fuel and Power 120,758 150,000 959,962 0 0 0 959,962 2,100,000 Treatment Chemicals 23,122 14,000 99-622 0 0 1 99,622 16u,UUu CIP Labor Credit (1,068) 0 (3,938) 0 0 0 (3,938) 0 Total Pumping 204,399 243,350 1,350,952 0 0 0 1,350,952 3,014,000 Revenue/Expense Stmt Page 1 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures -Unaudited November 30, 2012 Water Fund Sewer Fund Total November November YTD November November YTD YTD Adopted Actual Budget Actual Actual Budget Actual Actual Budget Water&Wastewater Treatment Supervision and Labor 6,482 17,350 40,222 0 0 0 40,222 150,200 Overtime Labor 546 1,500 7,399 0 0 0 7,399 18,000 Materials&Supplies 200 3,500 7,050 0 0 0 7,050 42,000 Maintenance 5,185 5,000 19,796 0 0 0 19,796 120,000 Fuel and Power 8,564 25,000 54,602 0 0 0 54,602 250,000 Contracted Treatment 49,960 97,270 177,912 0 0 0 177,912 1,290,950 Contracted Treatment-City 0 0 0 0 552,328 2,493,204 2,493,204 6,776,908 Treatment Chemicals 10,876 28,000 26,915 0 0 0 26,915 357,000 General&Admin Expenses 0 7,400 1,378 0 0 0 1,378 89,000 CIP Labor Credit (572) 0 (4,391) 0 0 0 (4,391) 0 Total Treatment Expensees 81,241 185,020 330,883 0 552,328 2,493,204 2,824,087 9,094,058 Trans&Distribution/Wastewater Collection Supervision and Labor 47,958 86,550 283.381 15,010 30,600 94,965 378,346 1,015,500 Overtime Labor 6,933 4,500 33.081 708 915 921 34,002 65.000 Materials&Supplies 27,020 23,300 118,347 601 3,000 5,609 123,956 316,000 Maintenance 25,467 21,500 155,103 580,202 13,000 615,933 771,036 420,000 CIP Labor Credit (171) (5,000) (2,281) (454) 0 (911) (3,192) (40,000) Total Trans&Distribution/Wastewater Collection 107,207 130,850 587,631 596,067 47,515 716,517 1,304.148 1,776,500 Customer Accounts Supervision and Labor 20,987 37,610 115,086 20,687 37,610 113,466 228,552 652,000 Overtime Labor 2,333 2,500 13,906 2.333 2,500 13,906 27,812 60,000 Postage-Billing 5,006 4,440 25,639 5,006 4,440 25,639 51,278 106,500 Contract Services-Billing 1,811 1,800 9,006 1,811 1,800 9,006 18,012 43,000 Contract Svcs-Pmt Processing 7,042 6,480 33,216 7,042 6,480 33,216 66,432 182,500 Credit Checks/Collections 1,351 235 6,713 1,351 0 6,713 13,426 5,540 Cash Short/Bad Debts 10 0 (22) 10 0 (22) (44) 3,500 Materials&Supplies 0 105 3,194 0 0 1,736 4,930 1,260 Total Customer Accounts 38.540 53,170 206.738 38,240 52.830 203,660 410,398 1,054,300 Revenue/Expense Stmt Page 2 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures -:;nal November 30, 2012 Water Fund Sewer Fund Total November November YTD November November Y fD YTD Adopted Actual Budget Actual Actual Budget Actual Actual Budget Gee ier ai&Adrninistrallve Supervision and Labor 115,878 156,320 582.309 61,859 89.050 314,968 897.277 2,172,000 Overtime Labor 1,397 1,565 2,541 425 700 1,177 3,718 25,000 Employee Benefits 113,211 138,576 651,365 44,959 56,942 240.775 892,140 2,346.172 CIP Labor/Benefits Credit (24,806) 110,900) (76,655) (6,123) (4,750) (18,490) (95,145) (172,000) Directors Fees and Expenses 5,930 7,400 22,141 5,930 4,930 22.141 44,182 148,000 rMlities&Telephone 6,877 7,122 42,807 2,850 3,107 18,079 60,886 124,450 Dues&Subscriptions 8,825 4,778 35,249 4.613 120 18,866 54,115 58,865 Office Supplies&Expenses 6,362 6,279 29,632 4,576 3,848 18,251 47,883 124,050 Postage 101 1,150 3,829 72 700 2,541 6,370 21,100 Office Equipment 3,333 7,342 29,033 3,009 5,881 21,638 50,671 184,275 General Plant Maintenance 11,728 14,468 68,834 632 1,415 5,021 73,855 190,565 Vehicle Maint/Fuel 11,344 23,882 82,865 2,893 3,460 34.852 117.717 335,700 Facilities Lease 8,893 9,239 52,913 6,047 6,319 35,890 88,803 186,750 Contractual Services 67,241 77,235 260,783 27,499 52,315 117,119 377,902 956,490 General Insurance 8,717 12,000 43,784 5,578 3,000 30,846 74,630 180,000 Professional Development 342 5,009 17,760 231 3,276 11,462 29,222 107,137 Employee Programs 67 6,315 1,873 67 0 808 2,681 27,850 Regulatory Fees&Compliance 0 2,500 5,786 0 830 8,247 14,033 60,000 Public Education/Outreach 2,747 3,545 6,781 1,832 735 3,990 10,771 50,300 Safety Equip/Emergency Ping 3,378 2,733 7,190 1,600 1,220 3,181 10,371 43,472 Total General&Administrative 351,565 476,558 1,870,820 168,549 233,098 891,362 2,762,182 7,170,176 Total Operating Expenses 796,717 1,125,023 4,477,752 802,856 885,771 4,304,743 8,782,495 22,990,454 OPERATING INCOME 910,735 270,527 5,095,872 166,602 34,557 646,105 5,741,977 6,683,204 Revenue/Expense Stmt Page 3 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures -Unaudited November 30, 2012 Water Fund Sewer Fund Total November November YTD November November YTD YTD Adopted Actual Budget Actual Actual Budget Actual Actual Budget NON-OPERATING ACTIVITY: Revenues: Interest Income 1 825 33,933 2 4,480 20,279 54,212 75,675 Other Income 7,901 1,375 30,962 0 1,375 0 30,962 33,000 Grant Revenue (154,926) 0 (154,926) 0 0 0 (154,926) 0 Legal Settlements 0 0 320 0 0 0 320 0 Cooperative Agreements-Enernoc 3,007 21,600 6,768 0 0 0 6,768 44,600 Gain on Sale of Fixed Assets 0 0 53,220 0 0 7,920 61,140 0 (144,017) 23,800 (29,723) 2 5,855 28,199 (1,524) 153,275 Expenses: Debt Service: 2010 Bond Principal 93,750 229,193 461,250 6,667 9,515 33,334 494,584 2,864,546 Capital Lease-Phone System 490 601 2,401 490 601 2,401 4,802 14,424 Interest on LT Debt 114,371 0 577,383 2,974 0 15,324 592,707 0 208,611 229,794 1,041,034 10,131 10,116 51,059 1,092,093 2,878,970 CAPITAL EXPENDITURES: CAPITAL OUTLAY/REPLACEMENTS Water Company Stock Purchase 0 0 0 0 0 0 0 14,000 Office Equipment/Furniture 0 3,000 1,391 0 0 1,391 2,782 71,600 Computer Hardware/Software 0 6,000 26,709 0 18,000 26,709 53,418 136,700 Vehicles 0 0 0 0 0 0 0 30,000 General Equipment 0 58,000 0 0 0 0 0 93,200 Well Rehabilitation 26,245 6,250 26,245 0 0 0 26,245 75,000 Booster Rehabilitation 0 4,900 0 0 0 0 0 59,000 CAPITAL PROJECTS-See Summary 547,527 0 2,186,483 28,636 0 87,494 2,273,977 2,726,429 573,772 78,150 2,240,828 28,636 18,000 115,594 2,356,422 3,205,929 EXCESS OF REVENUE OVER EXPENDITURES: (15,665) (13,617) 1,784,287 127,837 12,296 507,651 2,291,938 751,580 Add Back Capital Expenditures&Principal 668,012 307,944 2,704,479 35,793 28,116 151,329 2.855.808 6,084,899 NET INCOME 652,347 294,327 4,488,766 163,630 40,412 658,980 5,147,746 6,836,479 Revenue/Expense Stmt Page 4 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2012-13 Expenses updated through November 30, 2012 EAST VALLEY WATER DISTRICT Capital Improvement Program Projects- By Type and Funding Source Current Year 2012-13 Service Type Project Type Project Name Funding Source Actual Budget Unexpended Spent Water Source of Supply Harmony Wells(4) Operating Revenue (37,244) 37,244 011/o Total Source of Supply Projects (37,244) 37,244 011/0 Pumping Facilities Plant 9-Rehab Forebay&Booster Statio Operating Revenue 5,000 5,000 Oryo Bond Proceeds 300,000 300,000 011/0 Plant 40- Inter to Upper Zone Transfer Operating Revenue 20,000 20,000 00/0 Bond Proceeds 600,000 600,000 0 11/0 Plant 134 Upper to Canal Zone Transfer Operating Revenuc 10,000 10,000 011/0 Bond Proceeds 300,000 300,000 0% Plant 143- Inter to Upper Zone Transfer Operating Revenue 19,480 20,000 520 9711/o Bond Proceeds 690,028 2,500,000 1,809,972 28% Total Pumping Projects 709,508 3,755,000 3,045,492 1911/0 Treatment Facilities Plant 134 -Upgrade Technology Operating Revenue 14,732 10,000 (4,732) 147`% Loans 447,369 1,003,230 555,861 45% Bond Proceeds 191,239 191,239 011/0 Plant 134- Bridge Replacement Operating Revenue 26,565 40,529 13,964 66% Grants 607,939 607,931) 001% Plant 150- Loyv el-7 1 Perch Treat. Ph I Operating Revenuc 12 210 10,000 ('_,�1 122% Grants 1,000,000 1,000,000 0,),/,, Bond Proceeds 500,000 500,000 00/6 Total Treatment Projects 500,876 3,362,937 2,862,061 lit'/o Transmission&Distribution System 6th St 20' Pipeline-Plants 11 L 12 to 150 Operating Revenue 5,000 5,000 0"/0 Grants 500,000 500,000 00/0 Live Oak Main Replacement Operating Revenue 651 15,000 14,349 41116 Bond Proceeds -130,000 X30,000 01)0 Harlan Lane Main Replacement Operating Revenue 5,000 5,000 0`;0 Bond Proceeds 155,000 155,000 0% 6th St 30 Pipeline-PI lil to PI 40 Operating Revenuc 2,1 8 10,000 10%o Bend Proceeds 3,000,000 VN,O(`l) 0°,'b Other 550,1)00 550,001) t 1,0 Pagel FAST VALLEY Ev i/\,lATE rylCV°1 t�!C`T Capital Improvement Program Projects By Type and Funding Source Current Year 2012-13 0,,, Scrvicc Type Pr.,,��. t Type Project iarne Funding Source Actual Budget Unexpendcd Spent AMR Mctcr Replacement Program Operating Revenue 892.,223 980,000 87,777 91 Plant 59 Recoating Operating Revenue - 282,000 282,000 03t Reloc of Fx:hies for Other Agencies Operating Revcnuc 28,058 250,000 221,942 110/0 Baseline Gardcn.s Operating Rcvcnue 4,899 - (4,899) 09/11 Grants - 4,679,040 4,670 nan 1,,, v�u Development Fees - 519,893 519,893 0"/0 Developer\,Vater Facilities Development Fees 7,762 (7,762) 0°/0 Total Trans&Distribution Projects 935,772 11,180,933 10,245,161 8°1110 General Projects GIS Implementation Operating Revenue 43,467 100,000 56,53 43°!0 Headquarters Building Operating Revenue 8,991 (8,991) 011/0 Bond Proceeds 25,323 1,500,000 1,474,677 2% Total General Projects 77,781 1,600,000 1,522,219 5% Total Water Projects 2,186,693 19,898,870 17,712,17 11°/b Sewer Wastewater Collection System Sewer System Studies/Planning Operating Revenue 83,811 250,000 166,189 34°/u Sewer Main Lining Operating Revenue 63 275,000 224,937 011/0 Del Rosa Main Replacement Operating Revenue - 38,900 38,900 011/0 Bond Proceeds 199,100 199,100 011/0 Lankershim Main Replacement Operating Revenue 450,000 450,000 n��i, Developer Sewer facilities Development Fees 3,409 - (31409) 0% Total Wastewater Collection Projects 87,283 1,163,000 1,075,717 81310 TOTAL CIP PROJECTS 2,273,977 21,061,870 15,787,894 110/0 Summary by Funding Source Operating Revenue 1,100,086 2,726,429 1,626,343 4011/6 Reserve Transfer - 0°io Grants 6,786,979 6,786,979 00/11 Loans 447369 1,003,2312 55s Q A I I C 1") Bond Procceds 715,351 9,475,339 S,759,988 S°/u Development Fecs 11,171 519,893 505,722 29/o Other 550,000 550,000 011/6 Total Funding Sources 2,273,977 21,061,570 18,787,894 llryo Page 2 BOARD AGENDA STAFF REPORT Meeting Date: January 23,2013 East Valley Water District Public Hearing: ❑ �.._ Discussion Item: ❑ Consent Item Closed Session ❑ _(anuary 14, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: INVESTMENT REPORT FOR QUARTER ENDED DECEM13ER 31, 2012 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached Investment Report. 13ACKGROUND/ANALYSES: California Government Code 453646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency's investments to the legislative body of the agency within 30 days of the end of each quarter. DISCUSSION The attached schedule shows all of the District's cash and investments, restricted and unrestricted, as of December 31, 2012. The supplemental,smaller schedule shows the investment securities purchased and retired during the quarter October to December 2012. Increases and decreases in highly liquid funds,such as LAIF,are explained in the narrative below. Unrestricted Investments LAIF 'The balance held in LAIF at the beginning of the quarter was $5.746,688. Staff initiated three c!eposits to LAIF totaling $3,350,000 during the quarter as a result of reimbursements received from the state for the Eastwood Farms, Plant 134 construction and Plant 150 design projects. Curing the quarter, $5,125 in interest earned during the third quarter of 2012 was also posted to the account,resulting in an ending balance of$9,101,813. Fourth quarter earnings for 2012 were $5,382 calculated at an apportionment rate of .32 0/0; another drop from .36% which had been in effect for the previous quarter. The earnings were posted to our account on January 15, 2013. Page I 1 SR#0198 AGENDA DATE: January 23, 2013 SUBJECT: INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 Citizen's Business Bank Wealth Management The total (book) value of the assets held with CBB increased $695,511 to $5,436,583 during the quarter ended 12/31/12. This balance is held both in a money market account ($701,634) and in a portfolio of Treasury and mortgage backed securities. The purchase and sale of securities is shown on the attached supplemental schedule. Interest payments received on securities in the District's portfolio were $17,886. Funds held in money market accounts earned $675. These earnings were reduced by losses of $20,859 realized when bonds purchased at a premium, and therefore having a carrying value higher than their face value,matured. Investment manager fees paid during the quarter were $2,191. There was one transfer of$700,000 to this investment account during the fourth quarter of 2012. The following schedule summarizes the activity for Unrestricted Investments during the Quarter ended December 31, 2012: Beg Posted Ending Account Balance Earnings Deposits Fees Transfers Balance LA I F 5,746,688 5,125 3,350,000 9,101,813 CBB Wealth Mgt 4,741,072 12,107 700,000 1,651 5,451,528 Restricted Investments Union Bank Five trustee accounts with Union Bank handle the debt service transactions and expenditure of proceeds from the 2010 Revenue Bond Issue. Water Acquisition Fund-the balance in the Water Acquisition account at the beginning of the quarter was $12,363,183. Interest earnings of $11,038 posted to this account during the quarter, and a Requisition was submitted to reimburse the District for expenditures on design for Plants 143 and 150. The ending balance at December 31st was $11,684,193. Sewer Acquisition Fund - the balance in the Sewer Acquisition account at the beginning of the quarter was $199,035. There was no change in the account balance during the quarter ended December 31", 2012. Revenue Fund - this account accumulates monthly installments from the District sufficient to make semi-annual debt service payments on the 2010 Revenue Bonds. Balances in this account are transferred to the Principal and Interest Accounts immediately prior to the due dates of April 15`and October 15` Interest Account - this account receives the earnings of other accounts, and transfers from the Revenue Fund,in order to make semi-annual debt service payments to the bond holders on April Page 12 SR#0198 AGENDA DATE: January 23, 2013 SUBJECT: INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 1st and October 1St of each year. The table below reflects a bond payment made on October 1, 2012. Principal Acct: - this account receives a transfer from the Revenue Fund equal to the annual bond principal being remitted to bondholders, immediately before the principal payment is due. Bond principal payments are due each October 1St. The table below reflects a bond payment made on October 1, 2012. The following schedule summarizes the activity for Restricted l;nvestments during the Quarter ended December 31, 2012: Restricted- Union Bank Beg Posted Ending Account Balance Earnings Deposits Withdrawals Pmts Balance WtrAcquis Fd 12,363,183 11,038 690,028 11,684,193 Swr Acquis Fd 199,035 199,035 Revenue! Fd 22,277 647,018 669,295 Interest Acct 714,431 22 (714,431) 22 Principal Acct 1,175,000 (1,175,000) - STRATEGIC INITIATIVE: The Investment report supports: Strategic Initiative I - Provide Safe and Reliable Water Supply (E) -Transparent and efficient financial management FISCAL IMPACT: "There is no fiscal impact associated with this agenda item. Respectfially submitted: Recommended by: John Muni Brian Tomp s General Manager,/CEO Chief Financial Officer ATTACHMENTS: Fourth Quarter Investment Report Page 13 SR#0198 FAST VAI,i,F.Y WATER DISTRICT INVESTMENT REPORT QUARTER ENDED December 31, 2012 Funds Purchase Maturity Interest Face Book Market Source of Managed By Date Date Rate Value Value Value Valuation Funds Held by 1 Cashiers change fund District N/A N/A N/A 750.00 750.00 750.00 N/A Petty cash/Imprest Acct District N/A N/A N/A 6,000.00 6,000.00 6,000.00 N/A ______._. 0,44 o n.. ;.o ..R� L T)ictrirt NIA N/A N/A 1.359.109.42 1,359,109.42 1,359,109.42 N/A Cliecking of Outside Local Agency Investment Fund(LAIF)(Yield) State of California N/A N/A 0.320% 9,101,812.91 9,101,812.91 9,101,812.91 LAIF Citizens Business Bank US Treasury/Agency Bonds CBB Wealth Mgt See Attached 4,597,775.77 4,734,948.97 4,709,307.17 Interactive Data CBB Money Market Fund CBB Money Market Fund CBB Wealth Mgt N/A N/A 0.250% 701,633.73 701,633.73 701,633.73 N/A Union Bank(2010 Refunding Revenue Bond Trustee) Water Acquisition Fund BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 250.57 250.57 250.57 Union Bank Water Acquisition Fund LAIF Union Bank N/A N/A 0.320% 11,683,942.91 11,683,942.91 11,683,942.91 LAIF Sewer Acquisition Fund BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 199,034.54 199,034.54 199,034.54 Union Bank Revenue Fund BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 669,294.63 669,294.63 669,294.63 Union Bank Interest Account BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% 22.24 22.24 22.24 Union Bank Principal Account BlackrockT-Fund Inst Shares Union Bank N/A N/A 0.010% - - - Union Bank Total Cash and Investments 28,319,626.72 28,456,799.92 28,431,158.12 SUMMARY Book Value Market Value % Cash 1,365,859.42 1,365,859.42 4.80% LAIF 20,785,755.82 20,785,755.82 73.11% Treasury/Agency Securities 4,734,948.97 4,709,307.17 16.56% Money Market Treasury Funds 1,570,235.71 1,570,235.71 5.52% Total Cash and Investments 28,456,799.92 28,431,158.12 99.99 io Less: Funds restricted for Capital Improvements (11,891,532.02) (11,891,532.02) -41.83% Less: Funds restricted for Bond debt service (669,316.87) (669,316.87) -2.35% Less. Restricted Capacity Fees (295,040.00) (295,040.00) -1.04% Less: Funds designated for rate stabilization (768,447.00) (768,447.00) -2.70% Less: Funds designated for emergency reserve (2,170,000.00) (2,170,000.00) -7.63% ,� ��c o�� nn nnoi Total Unrestricted/UndesignatedCash and investments 12,662,464.03 jL,OJU,OLL. 3 144.44%] ] certify that this YBpOIl fCCCICIBlV YBJEBCPS all pOOl61 IyVeS ZiBiZS and is in compliance Wll/ California i _-.m-,:J !.su1e, :.0;e-ms1.• .`.:?�4T,t.f. ._-. M., •�-=t. z,K %h • r an nc•t it nlcn ic:- rnas•;f n--ronih— wit?; tho , .. ,._-. .., .�. . . . . m r ■7 n ' Jll J=d• . ;»x�.t,y,»sdd nrvu°rnp, arc- availahle in meet the !lvecyi6l s[JvcEiy 1 i S ffd'y 83£ii JISI F t• 4 BT Of CC! VUll6j r llL rl�8. C`F; L> se e.Ly Li iscfj s ii f -. .J_r_ ne%a�av rr�:i•es.•_ J eJlS!!6R6rR 6R ea�cRRU■RU."c... 1�IE%liic uaEc EAS I VALLEY WATER DISTRICT (-BFI-US i reasurc/Agency Bonds Held f?uarler Ended December 31.21112 Acfvitv800ic Yii)ael Ninikcl P rcll t'nits: Matrnily Nlatured \attic Date Issuer C Us1P Yield Face Value Date 10,1'2012 Purchases Called 1231 2012 12 31 2012 t" is, 10 Fora.-r_tt 11 Will Lean Bank tz�,a:�:11'?9 1 0803.10 Federal Home Loan Bank 3133XDTB7 4.8758;, 100,000 1214/12 109,496.00 109,496.00 I 1 01;10 t1S I rcasury Note 912828PD6 0375% 500,000 10;3IF2 499,900.61 499,900 01 - 01 19 11 Fannie Nlae 3135GOAK9 0.750% 300,000 02%26`13 300,000.00 300,000.00 300,282.011 0 24%11 GNN1A Pool#623163 3629113,163 6.000% 28,790 11115%13 43,081.32 12,950.72 30,130.60 31,101.33 040S I I Fannie Mae Pool#AD0170 31418MF1 1 5.624% 0 11/01/12 1,429.31 1,429.31 - 041811 GNN1A Pool#496601 36210MU25 6.5000/o 16,666 04.15 14 22,547.73 5,048.43 17,499.30 17,410.30 04'1811 0NN1A Pool#502963 3621OUWY5 6.500% 12,283 04/15/14 17,381.24 4,484.04 12,897.20 12,83L61 09141 1 Freddie Mac Series 2780 VJ 31394XT22 5.000% - 041515 52,721.36 52,721.36 - 0929;11 Federal home Loan Bank 3133XWKVO 2,375% 500.000 03/14:14 521495.00 522,495.00 512,980.00 1 I ZS 11 Freddie Mae Series ROW 31396('3X6 5.500% 48,502 0815,16 135,565.50 84,153.79 51,411.71 48,573.59 12SOS'II liSTreasury Note 912828RSI 0.250 1/0 500,000 113013 499,902.35 499.90235 500,295.00 01 19'12 GNMA Series 2004-105 38374KGR8 5.500% 148,166 0617/16 168,869.92 10,332.80 158,537.12 152,577.61 0'_'27'12 Freddie Mac Series 3578 31398JVS9 4500% 249,621 09!15'16 291,1344.81 28,870.46 262.974.35 258.372.91 03 1512 US Treasury Note 912828SG6 0.250% 300,000 022814 299,273.44 299,273.44 300,106.00 04 19'12 FHLB Series YP-2017 3133XNDB2 5.250% 5 3,95 8 06'15.17 60,325.48 715.39 59.610.09 59,103.30 06 1212 Freddie Mae 3128X9QX1 2.520% 110,000 1209+14 115,335.00 115,335.00 1 14.658.50 06 1212 FHLB 113371JD9 O8SOO o 125,000 11'1214 126.000.00 126,0110.00 126,173.75 0615112 GNMA Series 2009-78 38376FUD2 5.000% 79,787 09/20/17 91.571.07 4,104.51 87,466.56 85,463.02 fPd l i2 Vc,cml l ar,Ctcua Blink 3I3,EAi16S 0.300% 200,000 08.131i4 21111'+(i L00 '_00,000.00 200,092.00 1002/12 Freddie Mac 3134,\47}"3 5.75046 125,000 06 2216 147,041.25 147,04L25 144;,676.2s 101 1 12 Federal Farrar Credit Bank ',I33LA3K2 0.620% 300,00u 10 1 1 16 300000.00 300 000,111 299 988.00 10 11 12 Federal Fann Credit Bank 111IF:A3119 0.470% 200.000 0111 l!) 200,000 00 200,000.00 200.018.00 EAST VALLEY WATER DISTRICT CBB-US Treasury/Ahency Bonds Held Quarter Ended December 31,2012 Atd*lty io6ok Valalej Markrt Punch ((nits Maturity Matured, Value Datc Issuer (,t1SIP Yield Face Value Date 10,12012 Purchases Called 12!31,2012 1231 2012 1024 12 Pcdcral Home Loan Bank 313380226 0625% 400,000 10,24'16 400,000110 4011,000.00 399.944.00 11'01 12 Pcdcral Ilome Loan Bank 3133813Gs 0.640% 400.000 11,01!16 400,000.00 400,000.00 400,416.00 11 23;12 1 J ItcasuyNote 912828MA5 2.750% 500000 11'30/16 544,375.00 544,375.00 343,125.011 5.22',773 3.572.932.64 1,991,416.'5 839,399.92 4,734,948.97 4.709.307.17 BOARD AGENDA STAFF REPORT ,,Loo East Val ley Meeting Date: January 23,2013 _ Water District public Hearing: 0 Discussion Item: M V Consent Item Closed Session January 14, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: DISBURSEMENTS RECOMMENDATION: Approve the attached list of accounts payable checks and payroll issued. BACKGROUND/ANALYSIS: Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet. The attached check register, and the total for payroll cited below, were disbursed during the period (anuary 3, 2013 through January 16, 2013. Accounts payable checks for the period included check numbers #235190 through#235417 for a total of$1,841,945.43. "The source of funds for this amount is as follows: Unrestricted Funds $1,780,897.98 Bond Financing $ State Financing $61,047.45 Payroll and benefit contributions paid for this period totaled$306,309.25. 'Total disbursed during the period$2,148,254.98. STRATEGIC INITIATIVE: Strategic Initiative I -Provide safe and Reliable Water Supply (I -Transparent and efficient financial management Page I 1 SR#0199 AGENDA DATE: January 23, 2013 SUBJECT: DISBURSEMENTS REVIEW BY OTHERS: This agenda item has been reviewed by the Chief Financial Officer and the Accounting Supervisor. FISCAL IMPACT: The fiscal impact associated with this agenda item is $2,148,254.98(budgeted expenditures) Respectfully submitted: Recommended by: A John Mura Brian Tompki General Manager/CEO Chief Financia Officer ATTACHMENTS: List of Accounts Payables checks Page 12 SR#0199 East Valley Water District Date: Wpdnpizday,january 16 2013 Page: i of 12 Check Register-EV1/ND Check Register Time: 04:46:r m Report: APCHK.f t P User: KATHY Company: EVWD Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt Dr Cr 235190 CK 01/09/2013 ADM002 ADMIRAL CONSULTING GROUP 1,018.01 092006 VO 71560 Computer System MaintContr 0.51 D 092007 VO 71560 Computer System MaintContr 1,017.50 D 235191 CK 01/09/2013 ADP002 ADP, INC 1,069.89 091927 VO 71200 Payroll Processing Service-A[ 749.45 D 092008 VO 71200 Payroll Processing Service-A[ 320.44 D 235192 CK 01/09/2013 ALL049 ALLIANT CONSULTING, INC 2,862.00 091987 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 2,862.00 D 235193 CK 01/0912013 ATT007 AT&T 37.84 092013 VO 71015 Telephone 37.84 D 235194 CK 01/09/2013 BAR074 BARRY'S SECURITY SERVICES, INC 6,340.38 091933 VO 72500 Security Services 1,792.11 D 091934 VO 72500 Security Services 1,792.11 D 091974 VO 72500 Security Services 1,378.08 D 091975 VO 72500 Security Services 1,378.08 D 235195 CK 01/09/2013 BAR120 BARTOLI—PATRICIAA 191.93 091977 VO 22210 Customer Refunds 191.93 D 235196 CK 01/09/2013 BLA033 BLAIS&ASSOCIATES, INC 3,918.35 092016 VO 74900 Miscellaneous Consultants 3,918.35 D 235197 CK 01/09/2013 CAL113 DAMON CALDWELL 83.36 091695 VO 22210 Customer Refunds 83.36 D 235198 CK 01/09/2013 CHE007 CHEM-TECH INTERNATIONAL INC 3,774.07 091980 VO 65100 Treatment Chemicals 3,774.07 D 235199 (.K 01/09/20113 r•intnn-) vnvvv[. CINT DOCUMENT MANAGEMENT "1 141 MID LIV 70.00 091924 VO 71620 Janitorial Services-Contracd 35.00 D 091925 VO 71620 Janitorial Services-Contracd 35.00 D 235201 CK 01/09/2013 CON037 CECILIA CONTRERAS 408.84 092015 VO 77100 Education/Seminars/Conferer 408.84 D 235202 CK 01109/2013 COR059 CORELOGIC INFORMATION 315.00 092009 VO 71405 Subscription Info Services 315.00 D 235203 CK 01/09/2013 C00036 COUNTY OF SAN BDNO FLEET 1,679.56 091936 VO 71725 Vehicle Repairs/Maintenance 1,679.56 D 235204 CK 01/09/2013 DAL011 LLC-VDALLIN 68.95 091994 VO 22210 Customer Refunds 68.95 D 235205 CK 01/09/2013 DEN010 DENTAL HEALTH SERVICES 531.20 091926 VO 23188 Dental Insurance-HMO 531.20 D 235206 CK 01/09/2013 DIB001 DIG'S SAFE & LOCK SERVICE 3.20 091930 VO 71500 Office Supplies 3.20 D 235207 CK 01/09/2013 DIR004 DIRECTV 105.96 091971 VO 71010 Utilities 52.98 D 091972 VO 71010 Utilities 52.98 D 235208 CK 01/09/2013 EXCO04 EXCEL LANDSCAPE 11,732.50 091981 VO 62000 Maintenance 1,480.00 D 091985 VO 71700 Grounds Maintenance Contra 10,180.00 D 091986 VO 71700 Grounds Maintenance Contra 72.50 D 235209 CK 01/09/2013 EXP002 EXPERIAN 107.67 091976 VO 66200 Credit Reporting Fee 107.67 D 235210 CK 01/09/2013 FAR001 FARMER BROS CO 134.91 092024 VO 71503 Kitchen Supplies 134.91 D 235211 CK 01/09/2013 FIT009 FITZPATRICK-GARY 48.44 091995 VO 22210 Customer Refunds 48.44 D 235212 CK 01/09/2013 GMS001 G M SAGER CONSTRUCTION CO, INC 22,577.20 091914 VO 62000 Maintenance 6,736.80 D 091915 VO 62000 Maintenance 6,869.60 D 091916 VO 62000 Maintenance 2,134.00 D 091917 VO 62000 Maintenance 6,836.80 D 235213 CK 01/09/2013 HAR004 HARRINGTON INDUSTRIAL PLASTIC 120.29 092004 VO 61010 Materials&Supplies-Maint. 120.29 D ?35214 CK .0,1/0912013 HSL;C01 IlsuBu 600 00 091918 VO 74950 ✓thcr Contracted acted Ser-Oces 600.00 D 2:5.",/15 C;K 01,09/2013 HI IDnn4 HUB n TnI� 6 72 vuw I CONS i RU TiON >PFCIALTIES 3. 091946 VO 61100 Small Tools 63.72 D 235216 CK 01/09/2013 IMP006 PRINTING-IM-PRESS 432.00 091960 VO 715nn Office c.Inriros 432.00 D 235217 CK 01/09/2013 INL005 INLAND WATER WORKS SUPPLY CO 152.76 092005 VO 61000 Materials&Supplies-Oper. -3.12 155.88 D 235218 CK 01/09/2013 INT018 INTERMEDIA 1,004.33 091928 VO 74950 Other Contracted Services 1,004.33 D 235219 CK 01/09/2013 JOH092 VISTA LLC-JOHNSON BUENA 53.45 091771 VO 22210 Customer Refunds 53.45 D 235220 CK 01/09/2013 JRF001 J.R. FREEMAN CO., INC 933.36 091961 VO 71570 Computer Supplies 113.40 D 091962 VO 71500 Office Supplies 406.14 D 091962 VO 71570 Computer Supplies 413.82 D 235221 CK 01/09/2013 KER007 GROUP-KERRY THOMSON 116.78 087254 VO 22210 Customer Refunds 116.78 D 235222 CK 01/09/2013 KLH001 K& L HARDWARE 126.86 091963 VO 71727 Garage Supplies/Small Tools 14.30 D 091964 VO 71615 Building Repairs/Maintenanc 38.77 D 091965 VO 71615 Building Repairs/Maintenanc 35.49 D 091966 VO 71720 Vehicle Parts/Supply -12.24 26.93 D 091967 \Rl 81000 naterials o nuNNaa_ 5.33 D Ivi Iw a a 091968 VO 71615 Building Repairs/Maintenanc 12.90 D 091969 VO 61000 Materials &Supplies-Oper. 5.38 D 7_- -- I A%AIQl Kf;r77� 01/(9!)( 13 Lnv0V3 nrnnnvrul In�.TI�n,ivn 1,03t.6trK 091955 AD 71727 Garage Supplies/Small Tools -0.58 C 091947 VO 61000 Materials &Supplies-Oper. -5.51 635.98 D 091948 VO 61000 Materials&Supplies-Oper. -0.29 43.04 D 091954 VO 71727 Garage Supplies/Small Tools -3.20 369.24 D 235224 CK 01/09/2013 LE0006 COLLIER IFR IIRA-KEITH 1 UV 091982 VO 62000 Maintenance 3,682.00 D 235225 CK 01/09/2013 MAT036 MATHIS DBA-ROBERT W 3,692.50 091920 VO 74900 Miscellaneous Consultants 1,262.50 D 091921 VO 74900 Miscellaneous Consultants 2,430.00 D 235226 CK 01/09/2013 MAT043 MATA—ANDREW 151.54 091970 VO 79100 Safety Equipment 151.54 D 235227 CK 01/09/2013 MIL061 MILLER SPATIAL SERVICES, LLC 2,160.00 092014 VO 51700 Temporary Labor 2,160.00 D 235228 CK 01/09/2013 NAP007 NAPA AUTO PARTS/BOSS MOSS 116.85 091953 AD 71720 Vehicle Parts/Supply -59.26 C 091929 VO 71755 Equipment Repairs/Maintenar 30.66 D 091944 VO 61010 Materials&Supplies-Maint. 61.73 D 091945 VO 71720 Vehicle Parts/Supply 83.72 D 235229 CK 01/09/2013 NEX001 NEXTEL COMMUNICATIONS 12.53 091935 VO 71015 Telephone 12.53 D 235230 CK 01/09/2013 NGU115 NGUYEN—SHAWN 4.90 091773 VO 22210 Customer Refunds 4.90 D 235231 CK 01/09/2013 ONL002 ONLINE RESOURCES CORPORATION 94.49 091919 VO 22210 Customer Refunds 44.49 D 092022 VO 22210 Customer Refunds 50.00 D 235232 CK 01/09/2013 PAL035 PALOMARES—FRANK 2,160.00 091951 VO 51700 Temporary Labor 2,160.00 D 235233 CK 01/09/2013 POA001 PAOM—KIM S 82.28 091708 VO 22210 Customer Refunds 82.28 D 235234 CK 01/09/2013 POW011 SALAMANCA—ANTONIO 152.50 091978 VO 71725 Vehicle Repairs/Maintenance 152.50 D 235235 CK 01/09/2013 ROU002 ROUNSVILLE'SAUTO BODY 1,075.31 091931 VO 71725 Vehicle Repairs/Maintenance 950.31 D 091979 VO 71725 Vehicle Repairs/Maintenance 125.00 D 235236 CK 01/09/2013 SAF005 COMPANY—SAFETY COMPLIANCE 250.00 091922 VO 74400 Safety Consultants 50.00 D 091923 VO 74400 Safety Consultants 200.00 D 235237 CK 01/09/2013 SAN004 SAN BERNARDINO—CITY OF 13,261.27 091937 VO 49750 Sewer Treatment 13,261.27 D 235238 CK 01/09/2013 SAN006 SAN BERNARDINO VALLEY MUNI 45,000.00 092012 VO 61030 Purchased Water 45,000.00 D 235239 CK 01/09!2013 S00017 CUSTOM INC-SO CAL 1,652.54 091700 VO 22210 Customer Refunds 1,652.54 D 235240 CK 01/09/2013 STA041 STAR AUTO PARTS 8.22 091932 VO 71720 Vehicle Parts/Supply 8.22 D 235241 CK 01/09!2013 TEL 011 TELEPACIFIC' r`nnnnn� N11—nTink[S iv vvrvuri vi lulu 2,907.45 092023 VO 71010 Utilities 793.00 D 092023 VO 71015 Telephone 2,174.45 D 235242 CK 01/09/2013 UND002 UNDERGROUND SERVICE ALERT 91.50 092010 VO 71400 Memberships and Dues 91.50 D 235243 CK Oii09i2013 UNi021 UNIT ED SITE SERVICES 119.18 091973 VO 62000 Maintenance 119.18 D 235244 ZC 01/09/2013 USB001 U S BANK 0.00 090787 AD 11130 Office Equipment/Furniture -883.45 C 091956 VO 11130 Office Equipment/Furniture 883.45 D 235245 CK 01/09/2013 USB003 U.S. BANK 9,275.47 091957 AD 11130 Office Equipment/Furniture -883.45 C 091959 AD 71105 Meals, Lodging, Travel -254.79 C 091959 AD 71756 Equipment Fuel and Oil -8.32 C 091958 VO 51605 Directors Expenses 515.00 D 091958 VO 61010 Materials&Supplies-Maint. 122.00 D 091958 VO 65100 Treatment Chemicals 303.43 D 091958 VO 66100 Merchant Settlement Fees 312.65 D 091958 VO 71105 Meals, Lodging, Travel 2,872.23 D 091958 VO 71405 Subscription Info Services 18.95 D 0911958 Vo /1410 Books and Subscriptions 114.00 D 091958 VO 71500 Office Supplies 683.00 D 091958 VO 71570 Computer Supplies 1,256.98 D 091958 VO 71720 Vehicle Parts/Supply 279.67 D 09958 VO 71755 Equipment Repairs/Maintenai 94.21 D 091958 VO 71756 Equipment Fuel and Oil 100.00 D 091958 VO 77100 Education/Seminars/Conferer 1,270.00 D 091958 VO 77600 Public Education/Outreach 2,479.91 D 235246 CK 01!09/2013 VAL074 VALLEY OFFICE EQUIPMENT 132.50 091983 VO 71555 Office Equipment RepairsiMa 90.93 D 091984 VO 71555 Office Equipment Repairs/Ma 41.57 D 235247 CK 01/09/2013 VA0005 VAUGHNMAKONA-LEOLA 3.44 091774 VO 22210 Customer Refunds 3.44 D 235248 CK 01/09/2013 VIS002 VISTA PAINTS 271.61 091949 VO 61000 Materials&Supplies-Oper. -5.48 277.03 D 091952 VO 61000 Materials&Supplies-Oper. 0.06 D 235249 CK 01/09/2013 WES016 WESTERN WATER WORKS 1,877.27 091991 AD -6,459.09 C 091758 VO 14310 Inventory-Constr. Materials 8,336.32 D 092033 VO 61000 Materials&Supplies-Oper. 0.04 D 235250 CK 01/09/2013 WWG001 GRAINGER 576.55 091950 VO 61000 Materials&Supplies-Oper. 94.05 D 091950 VO 79100 Safety Equipment 482.50 D 235251 CK 01/09/2013 ZEN002 ZENON ENVIRONMENTAL CORP 936,895.00 091988 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 886,895.00 D 092011 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 50,000.00 D 235344 CK 01/16/2013 ABB004 ABBCO SERVICES, INC. 5,787.57 092113 VO 62000 Maintenance 5,787.57 D 235345 CK 01/16/2013 ADP002 ADP, INC 147.92 092094 VO 71200 Payroll Processing Service-A[ 147.92 D 235346 CK 01/16/2013 AGU040 AGUILAR—JOSE 54.91 092108 VO 22210 Customer Refunds 54.91 D 235347 CK 01/16/2013 AIR005 AIRGAS USA, LLC 108.27 092116 VO 61000 Materials&Supplies-Oper. 22.30 D 092118 VO 79100 Safety Equipment 85.97 D 235348 CK 01/16/2013 AKD001 DHINGRA DBA—ASHOK K. 8,238.00 092047 VO 74500 Engineering Consultants 8,238.00 D 235349 CK 01/16/2013 ALL052 ALLIANCE FOR WATER EFFICIENCY, 220.82 092078 VO 71400 Memberships and Dues 220.82 D 235350 CK 01/16/2013 AME019 AMERIPRIDE SERVICES, INC 1,320.94 091938 VO 76800 Uniforms 25.00 D 091939 VO 76800 Uniforms 25.00 D 091940 VO 76800 Uniforms 25.00 D 091941 VO 76800 Uniforms 324.75 D 091942 VO 76800 Uniforms 309.65 D 091943 VO 76800 Uniforms 306.66 D 092052 1/O 76800 .,I n I!orms ' 5.00 IJ 092053 VO 7conn 1 i_:r____ n�„�, vlIIIU!IIIJ 279.88 D 23535 r n�11612n1� 1 .,K �I, lo,��!.� AR.^,012 ARCADIS U.S., INC 32,573.00 092095 VO 11200 Construction in Progress WA002502 Plant 143 Fac Planing Study 32,573.00 D 235352 CK 01/16/2013 ARRO09 ARROWHEAD UNITED WAY 25.00 092079 VO 23191 United kAla Dedu. i�R . rva�J vcu uutiOn 25.00 U 235353 CK 01/16/2013 BAR074 BARRY'S SECURITY SERVICES, INC 4,423.21 092054 VO 72500 Security Services 2,608.03 D 092096 VO 72500 Security Services 1,815.18 D 235354 CK 01/16/2013 BLA033 BLAIS&ASSOCIATES, INC 1,965.51 692697 VO 74900 Miscellaneous Consultants 1,965.51 D 235355 CK 01/16/2013 BUR023 BURKE—KATHLEEN R 1,052.93 092063 VO 23190 Miscellaneous Deductions 1,052.93 D 235356 CK 01/16/2013 BUR023 BURKE—KATHLEEN R 100.00 092081 VO 23190 Miscellaneous Deductions 100.00 D 235357 CK 01/16/2013 C&M001 C&M ELECTRIC 5,733.32 092137 VO 62000 Maintenance 5,733.32 D 235358 CK 01/16/2013 CAL131 LUBRICANTS—CALIFORNIA FUELS& 777.52 092122 VO 61010 Materials&Supplies-Maint. 766.96 D 092122 VO 71725 Vehicle Repairs/Maintenance 10.56 D 235359 CK 01/16/2013 CIT007 CITY OF HIGHLAND 50.00 092145 VO 62100 Permit Fees 50.00 D 235360 CK 01/16/2013 CIT022 CITY OF SAN BERNARDINO FIRE 188.55 092080 VO 77500 Regulatory Fees 188.55 D 235361 CK 01/16/2013 CIT029 CITY NATIONAL BANK 6,104.75 092153 VO 22275 Retention Payable 6,104.75 D 235362 CK 01/16/2013 CIV001 ICON ENTERPRISES, INC DBA CIVI 19,802.66 092132 VO 74900 Miscellaneous Consultants 9,901.33 D 092133 VO 74900 Miscellaneous Consultants 9,901.33 D 235363 CK 01/16/2013 CL1003 CLIFF'S PEST CONTROL 242.00 092134 VO 71610 Building Maintenance Contrac 65.00 D 092135 VO 71610 Building Maintenance Contra( 82.00 D 092136 VO 71610 Building Maintenance Contrac 95.00 D 235364 CK 01/16/2013 COM019 COMMUNITY DEVELOPMENT 185.62 092147 AD 62100 Permit Fees -50.00 C 092148 AD 62100 Permit Fees -185.62 C 091989 VO 62100 Permit Fees 50.00 D 091990 VO 62100 Permit Fees 185.62 D 092146 VO 62100 Permit Fees 185.62 D 235365 CK 01/16/2013 COM025 METAL SYSTEMS—COMMERCIAL DOOR 1,882.00 092138 VO 71615 Building Repairs/Maintenanc 1,882.00 D 235366 CK 01/16/2013 CSR001 CSR AIR CONDITIONING &HEATING 95.80 092155 VO 71615 Building Repairs/Maintenanc 95.80 D 235367 CK 01/16/2013 CVS001 STRATEGIES—CV 1,710.48 092098 VO 74200 Public Relations Consultants 1,710.48 D 235368 CK 01/16/2013 DA1001 DAILY JOURNAL CORPORATION 198.00 092060 VO 71650 Printing and Publishing 198.00 D 235369 CK 01/16/2013 DDD001 INVESTMENTS—DDD REALTY 56.42 092110 VO 22210 Customer Refunds 56.42 D 235370 CK 01/16/2013 EAS003 East Valley Water District 1,114.35 092082 VC, 23195 FSA Withholding 1,114.35 D 235371 CK 01/16/2013 ENVO05 ENVIROGEN TECHNOLOGIES, INC 196,539.01 092103 AD 65000 Contracted Treatment-Vendoi -7,708.10 C 092100 VO 65000 Contracted Treatment-Vendoi 4,815.80 D 092101 VO 65000 Contracted Treatment-Vendoi 22,563.35 D 092102 VO 65000 Contracted Treatment-Vendoi 176,867.96 D 235372 CK 01/16/2013 EVE001 EVERSOFT, INC 175.33 092107 VO 61000 Materials&Supplies-Oper. 175.33 D 235373 CK 01/16/2013 FIL004 WATT LLP—FILARSKY& 140.00 092154 VO 72400 Legal Fees 140.00 D 235374 CK 01/16/2013 HAA001 HAAKER EQUIPMENT COMPANY 11,229.49 092149 VO 71725 Vehicle Repairs/Maintenance 11,229.49 D 235375 CK 01/16/2013 HAC001 HACH COMPANY 478.87 092139 VO 61000 Materials&Supplies-Oper. 478.87 D 235376 CK 01/16/2013 HAR033 HARRIS COMPUTER SYSTEMS 430.00 092157 VO 79200 Disaster Emergency 430.00 D 235377 CK 01;16/2013 HUB001 HIUB CONS T RUCTION SPECIALTIES 291.31 092064 VO 61000 Materials&Supplies-Open. 2203 D 092065 VO 61000 Materials&Supplies-Open_ 269.28 D 235378 CK 01/16/2013 INCO01 INCONTACT 73.58 092056 VO 71015 Telephone 73.58 D 235379 CK 01/16/2013 INT005 INTERSTATE BATTERY 121.59 092050 VO 61000 Materials&Supplies-Oper. 121.59 D 235380 CK 01/16/2013 JRF001 J.R. FREEMAN CO., INC 101.48 092067 VO 71500 Office Supplies 17.04 D 092125 VO 71500 Office Supplies 84.44 D 235381 CK 01/16/2013 L&S001 L&S CHRISTMAS TREES 1,568.18 092029 VO 22210 Customer Refunds 1,568.18 D 235382 CK 01/16/2013 LAW003 LAWSON PRODUCTS,INC 226.92 092126 VO 61000 Materials&Supplies-Oper. 53.13 D 092127 VO 71727 Garage Supplies/Small Tools -1.49 175.28 D 235383 CK 01/16/2013 LEGO06 COLLIER DBA—KEITH 3,130.00 092140 VO 62000 Maintenance 3,130.00 D 235384 CK 01/16/2013 LIN038 LINCOLN FINANCIAL GROUP 1,201.83 092158 VO 76500 Health/Dental/Life Insurance 565.75 D 092159 VO 76500 Health/Dental/Life Insurance 636.08 D 235385 CK 01/16/2013 MAN041 MANAGED HEALTH NETWORK 215.04 092160 VO 77300 Employee Programs 215.04 D 235386 CK 01/16/2013 MAT044 CORPORATION—MATICH 1,536.12 092030 VO 22210 Customer Refunds 1,536.12 D 235387 CK 01/1612013 MET001 MFTROpni ITAN WATER DISTRICT 092057 VO 13710 A/R Utility Billings 93,930.16 D 092057 VO 22210 Customer Refunds 36,841.40 D 235388 CK 01/16/2013 MIL001 MILOBEDZKI—JACEK 2,400.00 092049 VO 74100 Computer Consultants 2,400.00 D 235389 CK 01/16/2013 MIT010 MITCHELLI 1,608.00 092141 VO 71727 Garage Supplies/Small Tools 1,608.00 D 235390 CK 01/16/2013 MON056 MONTIEL—SUSAN C 23.99 092114 VO 22210 Customer Refunds 23.99 D 235391 CK 01/16/2013 NAP007 NAPA AUTO PARTS/BOSS MOSS 3.34 092128 VO 71720 Vehicle Parts/Supply 3.34 D 235392 CK 01/16/2013 PAC005 PACIFIC COAST TOOL&SUPPLY 273.05 092051 VO 71755 Equipment Repairs/Maintenai 273.05 D 235393 CK 01/16/2013 PAL035 PALOMARES—FRANK 1,800.00 092058 VO 51700 Temporary Labor 1,800.00 D 235394 CK 01/16/2013 RE1011 REID &HELLYER,A.P.C. 97.70 092046 VO 72400 Legal Fees 97.70 D 235395 CK 01/16/2013 SAF005 COMPANY—SAFETY COMPLIANCE 200.00 092129 VO 74400 Safety Consultants 200.00 D 235396 CK 01/16/2013 SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN 722.07 092083 VO 23170 Union Dues 722.07 D 235397 CK 01/16/2013 SAN038 SAN BERNARDINO COUNTY RECORDER 154.00 092084 VO 22218 Lien Release Fee Payable 154.00 D 235398 CK 01/16/2013 SAN072 SAN BERNARDINO COUNTY ASSESSOR 3.75 092105 VO 66250 Payment/Collection Fees 3.75 D 235399 CK 01/16/2013 SEN001 SENTRY-TECH SYSTEMS, L.L.C. 1,475.00 092085 VO 72500 Security Services 1,475.00 D 235400 CK 01/16/2013 S00004 SO CAL EDISON COMPANY 1,421.79 092106 VO 71010 Utilities 1,421.79 D 235401 CK 01/16/2013 SPE015 SPECIAL DISTRICT RISK MGMT 75.00 092161 VO 71500 Office Supplies 75.00 D 235402 CK 01/1612013 SSC001 SSC CONSTRUCTION, INC. 54,942.70 092152 AD 22275 Retention Payable -6,104.75 C 092151 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 61,047.45 D 235403 CK 01/16/2013 STA055 STATE DISBURSEMENT UNIT 3,153.12 092086 VO 23190 Miscellaneous Deductions 1,744.62 D 092087 VO 23190 Miscellaneous Deductions 1,408.50 D 235404 CK 01/16/2013 STE069 SAVER, INC—STEP 2,180.25 092144 VO 65100 Treatment Chemicals 2,180.25 D 235405 CK 01/1G/2013 STUO03 STURDiVAN--GARY 4/1.59 092089 AD 76500 Hcalth/Dental/Life Insurance (t.41 C 092088 VO 76600 OPEB- Retiree Medical 5,0.^r, D 235406 CK 01/16/2013 THRO10 CALIFORNIA LLC—THR 60.47 092123 VO 22210 Customer Refunds 60.47 D 235407 Cv nei�rfnn�0 riFnn� 11 V�� IJI-IJ T i vv i T IFCO INDUSTRIES 411.66 092059 VO 61000 Materials&Supplies-Oper. 411.66 D 235408 CK 01/16/2013 TOM001 TOM DODSON &ASSOCIATES 3,750.00 092142 VO 11200 Construction in Progress WA002541 PLT 134-Bridge-Fema Job 1952 1,740.00 D 092143 VO 11200 Construction in Progress WA002541 PLT 134-Bridge-Fema Job 1952 2,010.00 D 235409 CK 01116/2013 UN1013 UNION BANK OF CALIFORNIA 215,672.46 092090 VO 13540 Installment Fund-2010 215,672.46 D 235410 CK 01/16/2013 USA006 USA MOBILITY WIRELESS, INC 118.49 092091 VO 71300 Communications Services 118.49 D 235411 CK 01/16/2013 USB003 U.S. BANK 8,756.71 092048 VO 51605 Directors Expenses 17.14 D 092048 VO 61010 Materials&Supplies-Maint. 427.46 D 092048 VO 62100 Permit Fees 1,468.80 D 092048 VO 66100 Merchant Settlement Fees 318.25 D 092048 VO 71105 Meals, Lodging, Travel 2,181.30 D 092048 VO 71405 Subscription Info Services 18.95 D 092048 VO 71500 Office Supplies 398.80 D 092048 VO 71570 Computer Supplies 838.57 D 092048 VO 71756 Equipment Fuel and Oil 20.00 D 092048 VO 77100 Education/Seminars/Conferer 2,498.00 D 092U48 VO 77300 Employee Programs 334.69 D 092048 VO 77400 Licenses and Certifications 173.50 D 092048 VO 77600 Public Education/Outreach 61.25 D 235412 CK 01/16/2013 VER003 VERIZON WIRELESS 2,139.00 092062 AD 71015 Telephone -28.87 C 092061 VO 71010 Utilities 228.06 D 092061 VO 71015 Telephone 1,907.42 D 092061 VO 71305 CommunicationsEquip Rep/M.. 32.39 D 235413 CK 01116/2013 VER004 VERIZON CALIFORNIA 93.90 092092 VO 71015 Telephone 47.05 D 092093 VO 71015 Telephone 46.85 D 235414 CK 01/16/2013 VUL001 VULCAN MATERIALS COMPANY 1,383.91 092130 VO 61000 Materials&Supplies-Oper. 1,383.91 D 235415 CK 01/16/2013 WES016 WESTERN WATER WORKS 8,376.13 092150 VO 14310 Inventory-Constr. Materials 1,901.78 D 092150 VO 61000 Materials&Supplies-Oper. 6,474.35 D 235416 CK 01/16/2013 WIR004 WIRZ&COMPANY PRINTING, INC 281.45 092044 VO 71500 Office Supplies 76.25 D 092045 VO 71500 Office Supplies 205.20 D 235417 CK 01/16/2013 WWG001 GRAINGER 11.65 092131 VO 61000 Materials&Supplies-Oper. 11.65 D T 1,841,945.43 BOARD AGENDA STAFF REPORT East`/alley Meeting Date: January 23,2013 Water District Public Hearing: ❑/ Discussion Item: Consent Item L] Closed Session El January 14,2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: NEW HEADQUARTERS—ENVIRONMENTAL AND DESIGN ENGINEERING SERVICES—BALFOUR BEATTY CONSTRUCTION RECOMMENDATION: Staff recommends that the Board of Directors authorize a contract:for Balfour Beatty to provide preconstruction services for entitlements including environmental documents,schematic design as well as construction drawings and contract documents pursuant to the bidding stage for construction of the new District Headquarters and associated off-site utilities. BACKGROUND/ANALYSIS: The new District Headquarters consists of an Administration Building (approximately 29,000 square feet) and an Operations Building (approximately 5,900 square feet). In addition to the construction of these two buildings, the project includes significant site work and construction of major off-site utilities. Balfour Beatty Construction was selected through a competitive selection process as the District's Design Build Entity following the receipt of Statement of Qualifications and a project interview, on September 12, 2012. The Board took formal action to execute the Professional Services Agreement with Balfour Beatty to perform preconstruction services. This agreernent established that the District would pay Balfour Beatty a not-to-exceed amount of $444,262 in the event the project did not move forward. On January 9, 2013, the Board approved the project and the associated financing plan. The contract authority requested under the current item will move the project forward to the construction drawings development phase and also will establish. a contractual mechanism to pay Balfour Beatty for the work performed to date, and includes preparation of final plans and contract documents for bidding various trades. The amount of this contract: is included in the previously authorized Guaranteed Maximum Price(GMP).Because the preconstruction Page I 1 SR#0197 AGENDA DATE: January 23,2013 SUBJECT: NEW HEADQUARTERS—ENVIRONMENTAL AND DESIGN ENGINEERING SERVICES—BALFOUR BEATTY CONSTRUCTION services is a cost component within the GMP,this request will not impact(increase or decrease) the GMP.This request simply provides a contractual instrument to provide payment for services rendered. STRATEGIC INITIATIVES(S): Strategic Initiative II—Create an Environment more Conducive to Efficient and Effective Public Service Strategic Initiative III—District Resource Enhancement Efforts Strategic Initiative IV—District Brand Development&Community Involvement REVIEW BY OTHERS: The Engineering Department and District's Legal Counsel have reviewed this item. FISCAL IMPACT: The fiscal impact associated with this agenda item is $1,096,000 and is included in the 2012/13 adopted budget. Respectfully submitted: Recommended by: John Mura Nemesciano Ochoa General Manager/CEO Engineering Manager Page 12 SR#0197 BOARD AGENDA STAFF REPORT Meeting Date: January 23,2013 East Walley Water District Public Hearing: ❑/ --—— — Discussion Item: Consent Item ❑ Closed Session ❑ January 14, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: NEW HEADQUARTERS -ENVIRONMENTAL AND DESIGN ENGINEERING SERVICES -BALFOUR BEATTY CONSTRUCTION RECOMMENDATION: Staff recommends that the Board of Directors authorize a contract for Balfour Beatty to provide preconstruction services for entitlements including environmental documents, schematic design as well as construction drawings and contract documents pursuant to the bidding stage for construction of the new District Headquarters and associated off--site utilities. BACKGROUNDiANALYSIS: The new District Headquarters consists of an Administration Building (approximately 29,000 square feet) and an Operations Building (approximately 5,900 square feet). In addition to the construction of these two buildings, the project includes significant site work and construction of major off-site utilities. Balfour Beatty Construction was selected through a competitive selection process as the District's Design Build Entity following the receipt of Statement of Qualifications and a project interview, on September 12, 2012. The Board took formal action to execute the Professional Services Agreement with Balfour Beatty to perform preconstruction services. This agreement established that the District would pay Balfour Beatty a not-to-exceed amount of $444,262 in the event the project did.not move forward. On January 9, 2013, the Board,approved the project and the associated financing plan. The contract authority requested under the current item will move the project forward to the construction drawings development phase and also will establish a contractual mechanism to pay Balfour Beatty for the work performed to date, and includes preparation of final plans and contract documents for bidding various trades. The amount of this contract is included in the previously authorized Guaranteed Maximum Price (GMP). Because the preconstruction Page i 1 SR40197 AGENDA DATE: January 23, 2013 SUBJECT: NEW HEADQUARTERS-ENVIRONMENTAL AND DESIGN ENGINEERING SERVICES-BALFOUR BEATTY CONSTRUCTION services is a cost component within the GMP, this request will not impact (increase or decrease) the GMP. This request simply provides a contractual instrument to provide payment for services rendered. STRATEGIC INITIATIVES(S): Strategic Initiative II - Create an Environment more Conducive to Efficient and Effective Public Service Strategic Initiative III -District Resource Enhancement Efforts Strategic Initiative IV-District Brand Development&Community Involvement REVIEW BY OTHERS: The Engineering Department and District's Legal Counsel have reviewed this item. FISCAL IMPACT: The fiscal impact associated with this agenda item is $1,096,000 and is included in the 2012/13 adopted budget. Respectfully submitted: Recommended by: OdAr,-- john Mura Nemesciano Ochoa General Mana r/CEO Engineering Manager Page 12 SR#0197 BOARD AGENDA STAFF REPORT Meeting Date: January 23,2013 East Valley Water" District public Hearing: 0 Discussion Item: Consent Item ❑ Closed Session ❑ January 14, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: NEW HEADQUARTERS -OWNER'S REPRESET14TATIVE SERVICES RECOMMENDATION: Staff recommends that the Board of Directors amend the contract for construction management services for the Plant 143 Improvement project with ARCADIS U.S., Inc.., to provide Owner's Representative Services during construction of the new District: Headquarters and associated off-site utilities. BACKGROUND/.ANALYSIS: The new District Headquarters consists of an Administration Building (approximately 2.9,000 square feet) and an Operations Building (approximately 5,900 square feet). In addition to the construction of these two buildings, the project includes significant site work and construction of major off-site utilities. Construction of the project is anticipated to last 15 months and will involve various trades including, but not limited to: mechanical, plumbing, framing, rough carpentry, concrete, masonry, electrical wiring, and control systems. The project's complexity and magnitude requires the expertise and knowledge of a qualified construction management firm, to act as the Owner's Representative and provide complete oversight of all construction activities,in order to facilitate an efficient and timely project completion. ARCADIS U.S., Inc., is an experienced management firm that has successfully demonstrated their expertise within the industry by implementing construction projects that meet their design intent, in an efficient and timely manner . Furthermore, ARCADIS U.S., Inc. will perform value engineering, establish project controls (e.g. budget and schedule items), provide constructabi.lity review, and be actively involved in partnering sessions with the Design-Build Entity and the District. ARCADIS U.S., Inc.was selected to perform the construction management services for the ',Plant Page I 1 SRt##0196 AGENDA DATE: January 23, 2013 SUBJECT: NEW HEADQUARTERS-OWNER'S REPRESENTATIVE SERVICES 143 project through a competitive proposal process.To date, their project team has performed exemplary towards the completion of the Plant 143 project. In the interest of time, staff recommends that their contract be amended to provide Owner's Representative services for the new District Headquarters project. STRATEGIC INITIATIVES(S): Strategic Initiative II - Create an Environment more Conducive to Efficient and Effective Public Service Strategic Initiative III-District Resource Enhancement Efforts Strategic Initiative IV-District Brand Development Esc Community Involvement REVIEW BY OTHERS: The Engineering Department and the District's Engineering consultant have reviewed this item. FISCAL IMPACT: The fiscal impact for this project is $293,000. The District will account for the District Headquarters project and the Plant 143 project independently (e.g. separate invoices and payment). Funding for these services are included in the adopted 2012/13 budget. Respectfully submitted: Recommended by: John Mura Nemesciano Ochoa General Manager/CEO Engineering Manager Page 12 SR#0196 BOARD AGENDA STAFF REPORT Meeting Date: January 23,201.3 East Valley Water District Public Hearing: ❑ ——. — Discussion Item: 10— Consent Item: ❑ Closed Session ❑ January 11, 2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: 7TH STREET SEWER MAIN REPLACEMENT RECOMMENDATION: Staff recommends that the Board of Directors award a contract for design and construction phase services to Albert A.Webb Associates for the 7th Street Sewer Main Replacement. BACKGROUND/ANAL'YSIS: District staff recently identified approximately 1,260 linear feet of sewer main located on 7th Street, east of Sterling Avenue that requires immediate replacement. Staff conducted a CCTV video inspection of the sewer main which revealed cracks, fractures, breaks, and voids throughout the entire alignment of the 6-inch vitrified clay pipe (VCP). Based on these findings, staff is pursuing an expedited design and replacement of the sewer main. Staff requested proposals from qualified engineering firms with significant experience in preparing design plans and specifications, and providing construction phase services, for public sewer main projects. Proposals were received from Albert A. Webb Associates, RBF Consulting, and Psomas on January 3rd, 2013. Staff reviewed the proposals using an evaluation matrix based on the following criteria: • Relevant experience • Project team • Methodology • Manpower efficiency • Scope clarity • Project schedule Based on proposal evaluation scores from three independent reviewers, Albert A. Webb Associates ranked highest in meeting the needs of the District for this particular project. Page I 1 SR#0195 AGENDA DATE: January 23, 2013 SUBJECT: 7TH STREET SEWER MAIN REPLACEMENT STRATEGIC INITIATIVE: Strategic Initiative III - District Resource Enhancement Efforts (E) - System maintenance and modernization REVIEW BY OTHERS: The Engineering and Finance Departments have reviewed this item. FISCAL IMPACT: This project is identified in the Adopted 2012-13 Budget. The requested authorization of $67,650 will be funded by working capital available in the Sewer Fund. Respectfully submitted: Recommended by: John Mura , Nemesciano Ochoa General Manager/CEO Engineering Manager Page 12 SR#0195