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Agenda Packet - EVWD Board of Directors - 02/13/2013
t4oEast Valley Water District 3694 HIGHLAND AVE.,SUITE#30, HIGHLAND,CA BOARD MEETING February 13, 2013 5:30 P.M. AGENDA "In order to comply with legal requ cements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors regarding any items within the subject matter jurisdiction of the East Valley Water District.The Board of D°rectors may BRIEFLY respond to statements made or questions posed. Comments are limited to three in inutes per speaker. a) Presentation by Daniel Cozad (Water Conservation District) AGENDA - -Phis agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate a•:_tion on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda 2, CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. Approve the January 9, 2013 board meeting minutes b. Approve the January 23, 2013 board meeting minutes C. Adopt Resolution 2013.02 - Accepting easements on the Bright Water Senior Assisted Living Facility d. Adopt Resolution 2013.03 - Reimbursement resolution related to headquarters project costs e Accept and file the December 2012 Financial Statements I f. Approve the Directors' fees and expenses for January 2013 g. Accounts Payable Disbursements: Accounts Payable Checks #235418 through #235659 which were distributed during the period of January 18, 2013 through February 6, 2013 in the amount of $1,444,994.66. Payroll and benefit contributions for the period ended February 6, 2013 and included checks and direct deposits, in the amount of $561,338.92. Total Disbursements for the period $2,006,333.58 NEW BUSINESS 3. Approve the proposed mid-year budget adjustments for FY 2012-13 REPORTS 4. General Manager/Staff Reports 5. Legal Counsel Report 6. Oral comments from Board of Directors CLOSED SESSION 7. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Government Code Section 584957] Title: General Manager/CEO S. CONFERENCE WITH LABOR NEGOTIATORS [Government Code Section 54957.6 (a)] District Negotiators: Dr. Bill Mathis, Steve Kennedy Unrepresented Employee: General Manager/CEO ANNOUNCEMENT OF CLOSED SESSION ITEMS RETURN TO OPEN SESSION 9. Discussion and possible action regarding adjustment to General Manager/CEO's compensation. ADJOURN PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 3654 E. Highland Ave, Suite 18, Highland, during normal business hours. Also, such documents are available on the District's website at www.castvallcy.org subject to staffs ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Manager at (909) 885-4900 at least 72 hours prior to said meeting. 2 2/8/2013 Bernardino San ` Conservation, District hJ�P,SR CONSERVAT ION p�R NAME IS OUR W5`'`Ot, SBVW('.D- Public Agency • Special Purpose District under §74000 California Water Code WCD Act 1931 • One of 11 such Districts in California • Water Conservation in Bunker Hill Basin • 100 years of service • Commitment to economic and environmental future of the Valley L 1 2/8/2013 Your Groundwater Basin Your District 44 SBVWCD Services in Planning, Operation & Maintenance of Santa Ana and Mill Creek Spreading Facilities • Daily water flow readings & report • Annual Report on Groundwater Conditions • Land Mgt. Planning - SA Wash Plan • Aggregate and Mining Management 2 2/8/2013 SBVWCD- Board & Staff Board Members Staff • Richard Corneille, President x 2 Field Operations Staff • Clare Henry Day x 2 Office Staff • Bob Glaubig x General Manager • John Longville x 2 Interns it David E. Raley • Melody A. McDonald, VP • Manuel Aranda, Jr. District Divisions 2012 San Bernardino Valley Water conservation District Division Boundaries MN+n! .551. maw .ss5 spsna ri 3 2/8/2013 History Flood, Fire and Drought x Severe Drought from 1889-1903 x 4 sections of Homestead Land dedicated x Tri-Counties Reforestation Committee 1907 • Water Conservation Association Inc. 1909 art Funded Voluntarily by Orange Exports • First works built in October 1911 • Transferred to SBVWCD 1932 JLLFLirstHeadgates 1918 4 JLE1'arly Spreading Grounds A Permanent Weir f r4F t • • Gates Dedicated November 21 , 1930 Still Working Today ties 2012 G .ti 1 �r s' 4 I - �, q t ,r ���:■ 'gip � .a Redlis �1Mcnton� ,", VCurrent Santa Ana Basins VCurrent Mill Creek Basins a� J i 1 3 f 1/ `7CE2_f�TL kl'�Py 1 1 � r.f ailK .i n 2/8/2013 Acre Feet of Conserved Water Recharge to the Bunker Hill Basin Acre Feet Rechamed .ro Total from 1912-2011 Over 1,000,000 Acre Peet w 30 30 District Recharge and Production 1993-2011/12 o,000 lm% District Production and Recharge 1993-2012 58M OD Reritame 9a% DI#riff vrad.ctl♦t ♦ 90% ♦%ol VroduRlon Recharged iW.OL ]fi% .GI6 Average 1993-2011 18% 5 year rolling average 28% 31% iU.W] ♦ 3GM � le% ♦ M 10 W] i 13% 113% lqi 11% ♦ la% 1993 199G 1995 1996 ]991 199. 1999 30]I .1 1N1 .3 1. 1.1 1. 10]] ]WB I— 1010 1011 2,/8/2013 Engineering Investigation xr •°°iii" -� --, r�r �e Jn ae � { a w Bunker Hill Water Sub Basins 4 m 9 2/8/2013 Wash Plan Area Existing Land Uses c.M rf M. LYLb vYl yy�� � R '• Y1 M - U nil If yd3aw tk b ` Land Use Management Wash Plan Purpose • Improve land use and habitat of Wash Area • Wash Plan Task Force • Changes in ownership with BLM and others • Improves habitat and ensures future recharge operations • Benefits Cities, District and Mining Partners 10 2/8/2013 VWashlan Status Update X Conservation Strategy being renegotiated X USFWS additional land for habitat X Permits additional water conservation and mining activities covers existing maintenance X Maintains Wash Plan partners value in habitat for future projects X Includes permitting coverage for trails and other uses Enhanced Recharge/Facilities • Enhanced Recharge under a collaborative Agreement for Expansion of SA Spreading Facilities - SBVMWD & WMWD • East Branch Extension Easement Agreement- DWR & SBVNIWD � i 2/8/2013 Map of Enhanced Recharge Enhanced Recharge In The Sdn,aA na Rlve 5 p atl ng Baslns Proec, ' I_ FiscLand Management Changes • Rates Adjusted 2011 and 2012 • Balanced Budget for Fiscal 2013 and 2014 st Rates likely unchanged $3. 14/$11 .28 st Paid off PERS side loan reducing costs • Updated and expanded Operational Management Manual • Enhancements and automation of the Daily Flow information and report 12 2/8/2013 Map Plunge Creek Plunge Creek Conservation Plunge Creek Habitat Plunge Creek Water X Multipurpose pro,icet creates x Redirects flows from Plunge 110 aces of SBKR habitat Creek: Channel x On District Land already x Recreates wider braded slated for Conservation stream system X Advances Nash Plan goals x Improves percolation or 1 10 X Developed in cooperation acres with USFWS x Estimated average recharge x Selected for `f,500,000 grant 1250 AF/Year in SAWPA OWOW x With Grant the 10 Year 1RWMP round Il Capital and O&M cost of water S31/AF 13 2/8/2013 LAFCO Sphere of Influence I Iistory It 2006 Sphere reduced to Zero It 2009 Consolidation Proposal to LAFCO Commission u EVWD and others supported SBVWCD * Commission did not approve Consolidation. but sphere was not reinstated * District Board Authorized LAFCO application reestablishment— Seek letters of support from partners LAFCO Sphere of Influence 7 .11 102 14 2/8/2013 Cooperative Agreement Working with CVP✓D staff on agreement • Shared services and facilities with reimbursement • Will be new neighbors x Field Services or equipment • Vehicle or equipment storage • Point of Access to our Spreading Basins • HR and Training services • Biological Resources and Mitigation • Aggregate Materials Thank you! • Questions? • Additional Information? • Contact — Daniel Cozad or any Board Member I i 15 2/8/2013 District Divisions 2001-2011 IF u mvisioN e 1�17i1 . � � i� .• P 5 I, �y Water District Division Boundaries °"-- 16 EAST VALLEY WATER DISTRICT JANUARY 9, 2013 RLGUI_ARBOARD MEETING MINUTES the Chairman of the Board called the meeting to order at 5:35 p.m. Ms. Mathis led the flair,alutc. PRESFNI': Directors: Coleman, LcVcsque, Morales, Sturgeon, Wilson 1BSFNT: None S FAIT John Mura, General Manager/CFO, Brian Tompkins, Chief Financial Officer; John Vega, Assistant General Manager, Justine Nendricksen, Administrative Manager I_LGiyL COUNSEL: Steve Kennedy G U I'S 1(4 N-1emhcrs of the puhlie APPROVAL OF AGENDA V1/S/C (Wilson-Coleman) that the January 9, 2013 agcncla be approved as submitted. PUBI IC PARTICIPATION Chain11 In LCVesque declared the public participation section of the meeting open at 5:35 p.n;. I hcrc being no further written cr verbal comments, the public pardciparion section was �lnscd_ AD)ODUUURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING ,AT 5:36 PM RECONVFNF TO EAST VALLEY WATER DISTRICT REGULAR BOARD M EFTI NG AT 5:38 PM N I/S/C (Morales-Wilson) that the Board adjourn to the East Valley Water District's Financing Authority. M11Ictc5 01/09/13 CH) ADJOURN TO EAST VALLEY WATER DISTRICT'S FINANCING AUTHORITY MEETING AT 5:38 PM RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AT 5:40 PM APPROVAL OF BOARD MEETING MINUTES FOR NOVFMBER 28, 2012 M/S/C (Wilson-Morales) that the Novemher 28, 2012 board mccting minutes he approved as submitted. DISBURSEMENTS M/S/C (Wilson-Morales) that General Fund Disbursements 7,`234934 through #235189 which were distributed during the period of December 6, 2012 through January 2, 20H, in the amount of$1,596,219.81 and Payroll and Benefit contributions for the period ended January 2, 2013 and included checks and direct deposits, in the amount of $580,454.32 totaling $2,176,674.13 be approved. DIRECTOR'S FEES AND EXPENSES FOR DECEMBER 2012 M/S/C (Wilson-Morales) that the Directors fees and expenses for December 2012 be approved as submitted. AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A DESIGN-BUILD GUARANTEED MAXIMUM PRICE (GMP) CONTRACT WITH BALFOUR BEATTY CONSTRUCTION FOR THE DESIGN AND CONSTRUCTION OF THE DISTRICT'S HEADQUARTERS FACILITY The General Manager provided a brief overview of the January 7`� Board Worl<shop and the steps the District has taken to reach the goal of a Headquarters facility. Members of the public including Mr. Dennis Johnson, Camille Bahri, Ross Jones and Dr. Bill Mathis spoke in support of the District's Headquarters Project; that the project is an opportunity to provide essential services for our community; that the Board should he congratulated on their leadership, unity and achievements. Members of the Board discussed the contract in detail. M/S (Wilson-Morales) that the Board authorize the General Manager to enter into a Design-Build Guaranteed Maximum Price (GMP) contract with Balfour Beatty Construction for the design and construction of the District's Headquarters facility. Board Members Wilson and Morales amended their motions to request that the contract include language regarding the percentage of cost savings split hetwcen agencies. 2 M111utes. 01/09/13 c1h M/S/C (Wilson-Morales) that the Board authorize the General Manager to enter M10 a hcsign=Build Guaranteed Maximum Price (GMP) contract with Balfour Bcatty C OnsLILI'AjOn for the design and construction of the District's Headqpartcrs facility an-1 that the contract inctude language regarding the percentage of cost savings split hetween a�rrn,irs. The Board took a break at 6:27 PM I he Board returned from to session at 6:34 PM Board Member Wilson left the meeting at 6:28 PM BOARD REORGANIZATION I'residcnt I_cVesque declared nominations open for the Board Reorganization. M/S/C (Sturgeon-Coleman) that the election of officers for the President and Vir President he as follows: President- Matt I.eVesque Vice President-James Morales,Jr. vllS/C (Sturgeon Coleman) that the appointment of the General manager/CFO, C hie( Financial Officer and Board Secretary be as follows: General Man ager'CEO/Board Secretary -john Mura Chief Financial Officer - Brian Tompkins SFFTING TIME AND PLACE FOR HOLDING MEETINGS ?vl/SiC (Sturgeon-Coleman) that the District's meetings be held at 3694 1- Hip hlard Avenue, Suitc 30. Highland, California, on the second and fourth Wednesday of each month at 5.30 p.m. DISCUSSION AND POSSIBLE ACTION REGARDING SPONSORSHIP FOR THE 111GIILAND CHAMBER OF COMMERCE AND SAN BERNARDINO AREA CHAMBIIR OF COMMERCE C:huirman Levesque rccused himself from this item due to a possible conflict of interest. VI"( Chairman Morales stated that the Chambers program support is a great opportunity loo interaction and intersecting with businesses in the community. 1 c,.,al Counsel recommended that this item he tabled and he further reviewed to ermine if Chairman LeVesque is able to participate in the discussion of this item. 3 Minutes: 01/09/13 etb M/S/C (Sturgeon-Coleman) that this item be deferred for further review and be brought back to the Board at a later date. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the following items: • The District's Strategic Staffing Plan o Network Administrator • One year anniversary for the General Manager • The District's rc clesignccl website Information only. LEGAL COUNSEL REPORT No reports at this tine. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Vice Chairman Moralcs stated that this evening was a historical night for the District anLI is honored to be a part of the Board. Director Sturgeon requested bi-weekly updates on the progress A the Dish ict's Hcadquartcrs project. Chairman LcVesque thanked staff for all the progress that they accomplished on the Districts Headquarters project. ADJOURN The meeting adjourned at T06 p.m. Matt LeVesque, President john). Mura, Secretary 4 Mmulcs. 01 09:'13 eth Subje t,In approval: EAST VALLEY WATER DISTRICT JANUARY 23, 2013 REGULAR BOARD MEETING MINiTrES -1 lie Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Malmberg led the flag salute. PRESENT: Directors: LeVesque, Morales, Sturgeon, Wilson ABSENT: Directors: Coleman STAFF: John Mura, General Manager/CEO; John Vega, Assistant General Manager; Brian Tompkins, Chief Financial Officer Justine Elendrickscn, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUFST(s): Members of the public APPROVAL OF AGENDA M/S;C (Wilson-Morales) that the January 23, 2013 agenda be approved a.,, submitted. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at 5:3' p.m. Nlr- Coats offered his appreciation to the General Manager and the Public Outreach/Water Conservation Officer for attending the San Bernardino Area Chamber of Commerce Coffee Club meeting and providing an update on District activities. The General Manager/CEO introduced and welcomed recently hired employees: Crystal Hess, Mercedes King, Andrew Mata, Brishen Kruse and Rosie Gaede. There being no further written or verbal comments, the public participation section was closed. BOARD MEMBER COLEMAN ARRIVED AT 5:34 PM M i n u res:01/23/13jp h APPROVAL OF THE BOARD MEETING MINUTES FOR DECEMBER I2, 2012 M/S/C (Wilson-Sturgeon) that the board meeting minutes for December 12, 2012 be approved. Vice Chairman Morales abstained from the vote. APPROVE RESOLUTION 2013.01 FOR THE FUNDING AGREEMENT FOR ANNEXATION OF BASELINE GARDENS MUTUAL_ WATER COMPANY INTO EAST VALLEY WATER DISTRICT M/S/C (Wilson-Sturgeon) that Resolution 2013.01 be approved. ADOPT STANDARD MILEAGE REIMBURSEMENT RATE ESTABLISHED BY IRS FOR 2013 M/S/C (Wilson-Sturgeon) that the Board adopt the standard mileage reimbursement rate established by IRS for 2013. ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR NOVEMBER 2012 M/S/C (Wilson-Sturgeon) that the Board accept and file the Financial Statements for November 2012. ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 M/S/C (Wilson-Sturgeon) that the Board accept and file the Investment Report for the quarter ended December 31, 2012. DISBURSEMENTS M/S/C (Wilson-Sturgeon) that General Fund Disbursements #235190 through #235417 distributed during the period of January 3, 2013 through January 16, 2013 in the amount of $1,84.1,945.43 and Payroll Fund Disbursements for the period January t6, 2013 in the amount of$306,309.25 totaling $2,148,254.98 be approved. AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT FOR BALFOUR BEATTY CONSTRUCTION TO PROVIDE PRECONSTRUCTION SERVICES FOR ENTITLEMENTS INCLUDING ENVIRONMENTAL DOCUMENTS, SCHEMATIC DESIGN, AS WELL AS CONSTRUCTION DRAWINGS AND CONTRACT DOCUMENT DEVELOPMENT OF THE BIDDING STAGE FOR CONSTRUCTION OF THE NEW DISTRICT HEADQUARTERS AND ASSOCIATED OFF-SITE UTILITIES 2 Minutcv 01/23/13jph The Assistant General Manager reviewed the staff report with the Board and recommends that the Board authorize the General Manager to execute the contract with Balfour Beatty Construction. M/S/C (Sturgeon-Wilson) that the Board authorize the General Manager to execute contract for Balfour Beatty Construction to provide preconstruction services for entitlements including environmental documents, schematic design, as well as construction drawings and contract document development of the bidding stage for construction of the new District Headquarters and associated off-site Urilitics. AMEND CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLANT 143 IMPROVEMENT PROJECT WITH ARCADIS U.S., INC., TO PROVIDE OWNER'S REPRESENTATIVE SERVICES DURING CONSTRUCTION OF THE NEW DISTRICT HEADQUARTERS AND ASSOCIATED OFF-SITY UTILITIES Ilie Assistant General Manager reviewed the proposed contract amendment with the Board, that ARCADIS U.S., Inc. will provide Owner's Representative Services during the construction of the new District Headquarters and related off-site utilities and recommends that the Board amend the contract with ARCADIS U.S., Inc. M/S/C (Wilson-Sturgeon) that the Board approve the contract amendment with ARCADIS U.S., Inc. to provide Owners' Representative Services during the constriction Of the new District Headquarters and associated off-site utilities. AWARD OF CONTRACT FOR DESIGN AND CONSTRUCTION PHASE SERVICES TO ALBERT A. W"EBB ASSOCIATES FOR THE 7T" STREET SEWER MAIN REPLACEMENT The Engineering Manager provided a brief overview of the 7"' Street sewer main replacement project, that during a routine video sewer inspection staff identified approximately 1_260 linear feet of fractured sewer line. Based on the severity of the findings, staff has requested that the replacement project be expedited and is recommencing that the Board award a contract for design and construction to Albert A- Webb Associates. M/S/C (Wilson-Coleman) that the Board award a contract for design and consrruction phase services to Albert A. Webb Associates for the 7t" Street Sewer Main Rcpl acement. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO, Assistant General Manager and the Chief Financial Officer reported on the following: San Bernardino Rotary Club presentation, meeting with the Bureau of Reclamation (BOR), Model-Nerics Management Program, Special meeting on Jamiary 30'11, Headquarter Environmental. update, Employee Events soup cook-off on 3 Mimes.01/23/13 jph February 8`1i, Plant 143, Plant 134, Baseline Gardens Mutual Water Company consolidation. Information only. LEGAL COUNSEL REPORT No reports at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Board Member Sturgeon thanked the General Manager and Public Affairs/Conservation Officer for presenting at the San Bernardino Area Chamber of Commerce meeting; that San Bernardino Valley Municipal Water District is presenting at his Rotary luncheon if anyone is interested in attending. Board Member Sturgeon also stated that he voted yes on the ARCADIS contract amendment but would prefer that the District consider utilizing U.S. companies in the future. Board Member Coleman is glad to see that the District is moving forward with the Headquarters project. Board Member Coleman also stated that he would like to attend a future Rotary meeting. Vice Chairman Morales stated that the legislature is now in session; that there are a number of newly elected legislators, new committee assignments and a Democratic super majority; he stated that after the General Manager and the Public Affairs/Conservation Officer meet with the District's advocate, that the Board should schedule a legislative committee meeting to discuss the District's legislative strategies for the coming year. Vice Chairman Morales offered his appreciation to the District's regional partners and their letters of support for the District to secure 1.5 million in grant funding, he also commented on the LAIF Investment Report, utilizing cost centers, transfers to Citizens Business Bank and commended the District on advanced planning efforts. Vice Chairman Morales welcomed all newly hired employees to the District. Chairman LeVesque thanked the Board for their support and cooperative efforts; that the Board as a whole needs to discuss the District's legislative affairs and adjust goals as needed. ADJOURN The meeting adjourned at 6:01 pm. Matt LeVesque, President John J. Mura, Secretary 4 Mimics 01/23/13jph BOARD AGENDA STAFF REPORT Meeting Date: February 13,2013 East Valley Water District Public Hearing: El Discussion item: M i Consent Item: 0 Closed Session: February b, 2013 l0: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: ADOPT A RESOLUTION ACCEPTING EASEMENTS ON THE BRIGHT WATER SENIOR ASSISTED LIVING FACILITY, LOCATED AT 28807 BASELINE STREET, HIGHLAND,CA. RECOMMENDATION: Staff recommends that the Board of Directors adopt Resolution 2013.02, approving a Certificate of Dedication for Pipeline Easements to accommodate construction and maintenance of two fire- scrvice double detector checks (DDCs)to meet the fire protection needs of the Bright Water Assisted Senior Living facility. BACKGROUND/ANALYSIS: The Bright Water Senior Assisted Living facility is located at 28807 Baseline Street in the City of Highland, between Church Street and Marigold Avenue. In order to meet the fire service requirements of the new facility, the on-site fire protection system ties into EVWD's existing 12 inch water main in Baseline Street at two locations to complete a system loop. Per California Department of Public Health (CDPH) requirements, all fire connections to the potable water system require a DDC,which prevents backflow and a potential cross-connection into the potable water system. This facility will require two DDCs, which EVWD will install, own, and maintain (e.g. perform annual t(sting). The dedicated easements will enable EV) VD to perform these activities, while accommodating the owner's preferences in regards to site layout, functionality, and conducting their day---o day business. Attached for Board consideration is the proposed resolution, independent exhibits and legal descriptions for each dedicated easement, and a partially executed Certificate of Dedication of Pipeline Easement(s). Page i I SR#0207 AGENDA DATE: February 13, 2013 SUBJECT: ADOPT RESOLUTION 2013.02 STRATEGIC INITIATIVES(S): Strategic Initiative I -Provide Safe and Reliable Water Supply A) Meet all regulatory requirements Strategic Initiative III -District Resource Enhancement Efforts E) System maintenance and modernization REVIEW BY OTHERS: This agenda item has been reviewed by Engineering Staff and Legal Counsel. FISCAL IMPACT: There is no fiscal impact associated with this agenda item, as the installation costs are recovered through EVWD's fire service connection charge,per Resolution 2012.13,adopted August 22, 2012. Respectfully submitted: Recommended by: John Mura Nemesciano Ochoa General Manager/CEO Engineering Manager ATTACHMENTS: Resolution 2013.02 Certificate of Dedication of Pipeline Easement Exhibit IA- Easement No. l Exhibit 1B - Legal Description for Easement No. 1 Exhibit 2A- Easement No. 2 Exhibit 1B - Legal Description for Easement No. 2 Page � 2 EXHIBIT "C" RESOLUTION 2013.02 A Resolution Of The Board Of Directors Of The East Valley Water District Accepting Conveyance Of Pipeline Easement from Bright Water Senior Living- as Grantor(s) of an easement as described in Exhibits "A-1 & A-2° and "B" listed in Easement For The Right To Construct, Use, Maintain, Alter, Add To, Repair, Replace and/or Remove Pipeline Appurtenances, Under, Through And Across The Real Property Located In The City Of Highland, County of San Bernardino, State Of California. BE IT HEREBY RESOLVED AND ORDERED that the Conveyance of Pipeline Easement dated February 04, 2013, and signed by i4andall Corwin, President-Principal of Real Estate grantor(s) grants to the East Valley Water District, its successors and assigns a Pipeline Easement over, under, through and across the real property described therein, be and the same is hereby accepted for and on behalf of said Water Company. BE IT FURTHER RESOLVED, that a copy of this resolution be attached to said Conveyance of Pipeline Easement, and that the same be recorded in the Office of the County Recorder, County of San Bernardino, State of California, and filed in the records of said Board. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District by motion duly made, seconded and carried on February 13, 2013. Ayes: Directors: Noes: Absent: EAST VALLEY WATER DISTRICT Matt LeVesque, Board President ATTEST: John J. Mura, Board Secretary w25�0 o-v24,13cm RECORDING REQUESTED BY: East Valley Water District WHEN RECORDED MAIL TO: East Valley Water District Post Office Box 3427 San Bernardino, California 92413 FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 6103 CERTIFICATE OF DEDICATION OF PIPELINE EASEMENT as Grantor(s), for valuable consideration, receipt of which is hereby acknowledged, does hereby grant, bargain, sell and convey to the East Valley Water District, a County Water District, its successors and assigns, as Grantee, an easement and right-of-way in, over, upon, under and across the lands hereinafter described to construct, use, maintain, alter, add to, inspect, repair, replace and/or remove pipeline or pipelines together with all necessary appurtenances within the right-of-way and for the ingress and egress throughout the entire easement and right-of-way in connection with the exercise Of any of the foregoing rights. The property subject to this easement, located in the County of San Bernardino, State of California, is described as follows: See Exhibit"A-1 & A-2' and "B" attached hereto and made a part hereof Resolution attached as Exhibit"C" Grantor(s) and his successors and assigns agree to notify EAST VALLEY WATER DISTRICT of any future use across said easement and to coordinate with EAST VALLEY WATER DISTRICT the installation of any future facilities within said easement. Grantor(s) and his successors and assigns further agree that no buildings, fences, walls, structures of any kind, and no trees, shrubs or other plants or vegetation, shall be installed, constructed, erected, placed, planted or maintained in the easement and right-of-way and that,the existing ground elevation will not be increased or decreased, without the prior written consent of the Grantee. Grantee shall have the right to use gates in all fences which now cross said easement, and to trim, cut down or clear away any trees, shrubs or other plants or vegetation whenever, in the Grantee's judgement, it is necessary for the convenient and safe exercise of the rights hereby granted. This instrument shall be binding upon and inure to the benefit of the successors and assigns of the Grantor(s). IN WITNESS WHEREOF, the Grantor(s) has executed this instrument this = _day of 2013. i =R - !��.E1i#iAn.1_1 >ti i-c�Gt1iFi�iJL rRC� 0(4.X.4) (Attach Notary Cert.) �r lt;StpS�TC, ?2�JC�@-ri. Last Revised:08-15-07 ck �(,t1c ofOrc�)n Uouuto of Deschutes )n the fourth da of Fcbruarv_2013, bclorc na, pel:aonalh appcao'd Randedl Corwin, pci,on>dh knomi to me to be dIc perwn whose name is subscribed to M(Ilin the insinunenl. Certificate of Dedication of Pmeluic Easement . , i i Sharon L.,joll�1�0nl - - - \_,;;,.r) Public. Scllco(()rc�ou OFFICIAL SL'_AL SHARON L JOfiNSON NOTARY PUBLIC-OREGON Nl%corunti;mon ( cpires on OU, Nlac 20l:_) COMMISSION NO.468353 MY COMMISSION EXPIRES IdAY 09,2015 Elk, EXHIBIT "A"A" LEGAL DESCRIPTION WATERLINE EASEMENT A PORTION OF THE EAST ONE-HALF (1/2) OF THE EAST ONE-HALF (1/2) AND THE EAST 3 RODS OF THE WEST ONE-HALF (1/2) OF THE EAST ONE-HALF (1/2) OF LOT 2 OF THE NORTHEAST ONE-QUARTER (1/4) OF SECTION 3, TOWNSHIP I SOUTH. RANGE 3 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: COMMENCING AT THE INI-ERSEC"170N OF BASELINE AND CHURCH STREET AS SHOWN ON PARCEL MAP NO, 3500, AS PER MAP RECORDED IN BOOK 32 OF PARCEL MAPS. PAGE 82. RECORDS OF THE COUNI-Y OF SAN BERNARDINO, STATE OF CALIFORNIA: THENCE NORTH 90 000'00" WEST, ALONG THE CENTERLINE OF BASELINE. 421 .47 FEET. "THENCE SOUTH 00033'16" EAST 50.00 FEET TO A POINT BEING THE NORTHWEST CORNER OF PARCEL 1 OF SAID PARCEL MAP NO. ?.500. SAID POINT BEING ON THE SOUTHERLY RIGHT-OF-WAY LINE, OF BASE LINE AS SHOWN ON SAID PARCEL MAP: THENCE NORTH 90 000'00" WEST, ALONG SAID SOUTHERLY RIGHT-OF-WAY OF BASE LINE, A DISTANCE: OF 5.00 FEET TO A LINE PARALLEL WITH AND DIS ['ANT 5.00 FEET WEST OF THE WEST LINE OF SAID PARCEL l: I'HE;NCE SOUTH 00°33'16" EAST, ALONG SAID PARALLEL, LINE, A DISTANCE OF 2.00 FEET TO A LINE PARALLEL WITH AND DISTANT 2.00 FEET SOUTH OF SAID SOUTHERLY RIGHT-OF-WAY LINE OF BASE LINE; IHENCE NORTH 90 000'00" WEST. ALONG SAID PARALLEL. LINE. A DISTANCE OF 32.74 FEET TO THE TRUE POINT OF BEGINNING: HENCE SOUTH 00033'16" EAST 8.75 FEE-1 : THENCE, SOUTH 44 026'44" WEST 15.24 FEET; THENCE SOUTH 00033)']6" EAST 9.08 FEET; THLNCE SOUTH 89°26'44" WEST 10.00 FEET: THENCE. NORTH 00033'l 6" WEST 1322 FEET: THENCE NORTH 44 026'44° EAST 15.24 FEET: PAGE 1 OF -2 THENCE NORTH 0003Y167! WEST. A DISTANCE OF 4.70 FEET TO A LINE PARALLEL WITH AND DISTANT 2.00 FEET SOUTH OF SAID SOUTHERLY RIGHT-OF-WAY OF BASE LINE: TFIENCE NORTH 90 000'00" EAST, ALONG SAID PARALLEL LINE. A DISTANCE OF 10.00 FEET TO THE TRUE POINT OF BEGINNING. SAID EASEMENT CONTAINS 331 SQUARE FEET. MORE OR LESS. ON POINT LAND SURVEYING, INC. apt LANp PREPARE4SrVf ��� N,I L SG o Q ANTHON , PI,S 8133 y ° DATE: * No. 8 / D(P. 12-31-14 Q. �9re Of CA10 PAGE 2 OF 2 EXHIBIT "B" NT. EASE L1NE CHURCH Sr _ -- 421.47' BASE LINE N90'00'00"W Ll NW CORNER W PARCEL 1 \ LI PMB 32182 L U) T.P.o.B. co 5'LY ROW BASE LINE PER N90'00'00"W 5.00' U ` P.M8 32/82 — O — \ 31.74' U CI \ N90'00'00`W / 500'J,3'7 6 E 5�'G♦ �� (2� � 5' Q ` WEST LINE PARCEL 1 PMH 32182 LINE DATA �7� — S00'33'16'E 8. 75' 0 — N00'33'16°W 13.22' 544'26'44'W 15.24' © — N442644"E 15.24' S00'33'16'E 9.08' O7 — N0033'16'W 4.70' 589'26'44'W 10.00' ® — N90'00'00'E 10.00' WATERLINE EASEMENT LAND D S SGP PREPARED AT THE REQUEST OF TIATCHER ENGINEERING & ASSOCIATES, INC. PREPARED BY THIS PLAT IS SOLELY AN AID IN LOCATING P : NT LAND THE PARCEL(S) DESCRIBED IN THE ON POISURVEYING, INC. No. 8133 ATTACHED DOC*ET( JOT A PART `\ E}:P 12 .31_14 \ OF THE WRITTEJ THEREIN. SCALE: 1'-20' �j\ — OF�(�A` CFO PREPARED BY:�-- DATE: JANUARY ZOi;I DATE: SHEET OF _1 WATERLINE CLOSURE l . txt On Point Land surveying , Inc . closure Report Date: 01/09/2013 AT 9 : 18 AM Project: Description : created by: Tony Traverse of: Lot 1 - WATERLINE EASEMENT 1 Bearing Distance Northing Easting Startin at 10059 . 0352 50476 . 0461. 5 00 33 16 E 8 . 75 to 10050 . 2856 50476 . 1307 S 44 26 44 W 15 . 24 ' to 10039 . 4056 50465 . 4592 S 00 33 16 E 9 . 08 ' to 10030 . 3260 50465 . 5471 s 89 26 44 w 10 . 00 ' to 10030 . 2292 50455 . 5476 N 00 33 16 w 13 . 22 ' to 10043 . 4486 50455 . 4196 N 44 26 44 E 15 . 24 ' to 10054 . 3287 50466 .0912 N 00 33 16 W 4 . 70 ' to 10059 . 0285 50466 . 0457 N 90 00 00 E 10 .00 ' to 10059 . 0285 50476 . 0457 Error of closure North = 0 . 00677151 East = 0 . 00040270 Bearing N 03 24 12 E Distance = 0 . 0068 Area = 331. 18 SF 0 .008 Acres Perimeter = 86 . 23 ' Precision = 1 : 12712 Page 1 EXHIBIT "A"-2" LEGAL DESCRIPTION WATERLINE EASEMENT A PORTION OF THE EAST ONE-HALF (1/2) OF THE EAST ONE-HALF (1/2) AND THL EAST 3 RODS OF THE WEST ONE-HALF (1/2) OF THE EAST ONE-HALF (1;2 OF LOT 2 OF THE NORTHEAST ONE-QUARTER (1114) OF SEC"LION 3, FOWNSHIP I SOUTH, RANGE 3 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA. DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF BASELINE AND CHURCH STREET AS SHOWN ON PARCEL MAP NO. 3500_ AS PER MAP RECORDED IN BOOK 32 OF PARCEL MAPS, PAGE 82, RECORDS OF THE COUNTY OF SAN BERNARDINO. STATE OF CALIFORNIA: THENCE NORTH 90 000'00" WEST, ALONG THE CENTERLINE OF BASELINE. 421.47 FEET, THENCE SOL-TH 00°33'16" EAST 50.00 FEET TO A. POINT BEING THE NORTHWEST CORNER OF PARCEL, I OF SAID PARCEL MAP NO. 3500, SAID POIN1 BEING ON THE SOUTHERLY RIGHT-OF-WAY LINE OF BASE LINE AS SHOWN ON SAID PARCEL MAP: THENCE NORTH 90 000'00" WEST, ALONG SAID SOUTHERLY RIGHT-OF-WAY OF BASE LINE. A DISTANCE OF 5.00 FEET TO A LINE PARALLEL. WITH AND DISTANT 5.00 FEET WES'l OF THE WEST LINE OF SAID PARCEL l: THENCE SOUTH 00033'16" EAST, ALONG SAID PARALLEL LINE, A DISTANCE OF 200 FEET F0 A LINE PARALLEL. WITH AND DISTANT 2.00 FEET SOUTH OF SAID SOUTHERLY RIGHT-OF-WAY LINE OF BASF, LINE: THENCE NORTH 90 000'00" WEST, ALONG SAID PARALLEL LINE. A DISTANCE OF 232.43 FEET TO THE TRL E POINT OF BEGINNING: I HENCE SOU"l H 00033'16" LAST 2853 FEET: THENCE SOU FH 89°26'44° WEST 10.00 FEET: 1 HENCE NORTH 00 03 1'16- WEST. A DISTANCE OF 28.62 FEET TO A LINE PARALLEL WITH AND DISTANT 2.00 FEET SOUTH OF SAID SOUTHERLY R1GH 1-OF-WAY OF BASE LINE: VIIENCE NORTH 90 000'00" EAST, ALONG SAID PARALLEL LINE. ,\ DISTANCE' OF 10.00 FEET TO THE TRUE POINT OF BEGINNING. PAGE I OF 2 CONTINUED ON SHEET 2 SAID EASEMENT CONTAINS 286 SQUARE FEET. MORE OR LESS. ON POINT LAND SURVEYING, INC. PREPARED BY: L Na SG A)s ANTHONY D. IT . PI_S 8133 No, 8133 DATE: ) oca. 12-31-14 777777���7777����"' 91E OF k-\% PAGF. 2 OF 2 EXHIBIT "B" N0 BASE L,NE CHURCH ST BASE LINE 421.4'' - N,90,00,00"w NW CORNER W Ql LLI o PARCEL 1 00 SLY ROW PUB ;2/82 0 BASE i INE PER o PM8 321182 N90'00"00'"W 5.00" N90'00'00°W 232.43' \� TP.OB 2.00 500'33'16'E ij l�V 5 r7 WEST LINE Q- PARCEL 1 Q PUB 32182 LINE DATA i O — S00'33'16'E 28.53' 2O — S89'26'44 'W 10.00' 3O — N00'33"16°W 28.62' 4O — N90'00'00'E— 10.00' I r is ---� WATERLINE EASEMENT PREPARED AT THE REQUEST OF THATCHER ENGINEERING & ASSOCIATES, INC. THIS PLAT IS SOLELY AN AID IN LOCATING PREPARED BY- THE PARCEL(S) DESCRIBED IN THE ON POINT LAND �� 99 No. 81:,3 * ATTACHED DOCU EbT. 11 IS NOT A PART SURVEYING, INC. \ EXP. 12-31-14 OF THE WRITTE IPTION THEREIN. _ SCALES !"=20' Ii P PREPARED B' �_ DAT JANUARY 2C!3 DATE _ SHEET I OF WATERLINE CLOSURE 2 . txt On Point Land Surveying , Inc . Closure Report Date : 01/09/2013 AT 9 : 26 AM Project : Description : Created by : Tony Traverse of: Lot 2 - WATERLINE EASEMENT 2 Bearing Distance Northing Easting Starting at 9784 . 7423 50403 . 2741 5 00 33 16 E 28 . 53 to 9756 . 2136 50403 . 5502 5 89 26 44 W 10 . 00 ' to 9756 . 1168 50393 . 5506 N 00 33 16 W 28 . 62 ' to 9784 . 7355 50393 . 2737 N 90 00 00 E 10 .00 ' to 9784 . 7355 50403 . 2737 Error of closure North = 0 . 00677151 East = 0 .00040270 Bearing N 03 24 12 E Distance = 0 . 0068 Area = 285 . 74 SF 0 . 007 Acres Perimeter = 77 . 15 ' Precision = 1 11373 Page 1 BOARD AGENDA STAFF REPORT Meeting Date: February 13,2013 East Valley Water District Public Hearing: 0 Discussion Item: F-1 Consent Item 17� Closed Session E3 February 4, 2013 TO GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: REIMBURSEMENT RESOLUTION RELATED TO HEADQUARTERS PROJECT COSTS RECOMMENDATION: Staff recommends that the Board of Directors adopt Resolution 2013.03 BACKGROUND/ANALYSIS: On January 9, 2013 the Board of Directors approved a Finance Plan for the headquarters project, and that plan included issuing tax exempt bonds to finance approximately two-thirds of the total project cost. Staff has since had discussions with the principals from the District's financial advisors, Fieldman Rolapp, to discuss the timing of issuing bonds, and next steps to be taken in order to be ready to issue bonds once the project is permitted and the headquarters is a 'shovel-ready' project. Two imperative steps are 1)passing a Reimbursement Resolution and 2) engaging Bond Counsel. Bond Counsel will prepare bond documents and assist staff in compliance with IRS regulations in order to ensure that the bonds qualify for tax-exempt status, and will therefore be attractive to investors. Staff recommends using Stradling, Yocca, Carlson &Y Rauth, who have assisted the District with past bond issues, including the 2010 Revenue Bonds, and are familiar with the tax issues related to the 3rd & Sterling property the District: is currently trying to sell. SYCR's fee schedule is attached. A Reimbursement Resolution establishes a date from which the District can incur project costs that can then be reimbursed From bond proceeds. That date will be established as of the adoption of the Reimbursement Resolution. Page I I SR#0203 AGENDA DATE: February 13, 2013 SUBJECT: REIMBURSEMENT RESOLUTION RELATED TO HEADQUARTERS PROJECT COSTS Staff is recommending that the Board of Directors adopt Resolution 2013.03 establishing a bond reimbursement date, and authorizing staff to utilize Stradling Yocca Carlson &r Rauth as bond counsel for a 2013 Headquarters bond issue. STRATEGIC INITIATIVE: Adopting Resolution 2013-03 supports: Strategic Initiative 11 - Create an Environment more Conducive to Efficient and Effective Public Service FISCAL IMPACT: There is no fiscal impact associated with this item. Respectfully submitted: Recommended by: John Mura Brian Tompki General Manager/CEO Chief Financial Officer ATTACHMENTS: Resolution 2013-03 SYCR fee schedule Page 12 SR#0203 Exhibit A Description of the Project RESOLUTION NO. 2.013.03 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT REGARDING ITS INTENTION TO ISSUE TAX-EXEMPT OBLIGATIONS (HEADQUARTERS PROJECT) WHEREAS, the Board of Directors of the East Valley Water District (the "Issuer") desires to finance the costs of acquiring and constructing certain public facilities and improvements, for a new Issuer headquarters facility, to be located at Highland, California and to consist of administrative and operations buildings encompassing approximately 154,000 square feet, with appurtenant improvements (the "Project'); and WHEREAS, the Issuer intends to finance the acquisition of the Project, or portions of the Project, with the proceeds of the sale of obligations the interest upon which is excluded from gross income for federal income tax purposes (the "Obligations"); and WHEREAS, prior to the issuance of the Obligations, which may be issued in one or more series, the Issuer desires to incur certain expenditures with respect to the Project from available monies of the Issuer which expenditures are desired to be reimbursed by the Issuer from proceeds of the sale of the Obligations; NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS: SECTION 1. The Issuer hereby states its intention and reasonably expects to reimburse Project costs incurred prior to the issuance of the Obligations with proceeds of the Obligations. Exhibit A describes either the general character, type, purpose, and function of the Project, or the fund or account from which Project costs are to be paid and the general functional purpose of the fund or account. SECTION 2. The reasonably expected maximum principal amount of the Obligations is $13,000,000. SECTION 3. This resolution is being adopted on or prior to the date (the "Expenditures Date or Dates") that the Issuer will expend monies for a portion of the Project costs to be reimbursed from proceeds of the Obligations. SECTION 4. Except as described below, the expected date of issue of a series of the Obligations will be within eighteen months of the later of the Expenditure Date or Dates for a Project or the date the Project is placed in service; provided, the reimbursement may not be made more than three years after the original expenditure is paid. For Obligations subject to the small issuer exception of Section148(f)(4)(D) of the Intemal Revenue Code, the "eighteen-month limit' of the previous sentence is changed to "three years" and the limitation of the previous sentence beginning with '; provided, ......is not applicable. 1 DOCSOC 1 604025x2/022497-0013 Exhibit A Description of the Project SECTION 5. Proceeds of a series of the Obligations to be used to reimburse for Project costs are not expected to be used, within one year of reimbursement, directly or indirectly to pay debt service with respect to any obligation (other than to pay current debt service coming due within the next succeeding one year period on any tax-exempt obligation of the Issuer (other than the Obligations)) or to be held as a reasonably required reserve or replacement fund with respect to an obligation of the Issuer or any entity related in any manner to the Issuer, or to reimburse any expenditure that was originally paid with the proceeds of any obligation, or to replace funds that are or will be used in such manner. SECTION 6. This resolution is consistent with the budgetary and financial circumstances of the Issuer, as of the date hereof. No monies from sources other than the Obligation issue are, or are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside by the Issuer (or any related party) pursuant to their budget or financial policies with respect to the Project costs. To the best of our knowledge, this Board of Directors is not aware of the previous adoption of official intents by the Issuer that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax-exempt obligations have not been issued. SECTION 7. The limitations described in Section 3 and Section 4 do not apply to (a) costs of issuance of the Obligations, (b) an amount not in excess of the lesser of$100,000 or five percent (5%) of the proceeds of the Obligations, or (c) any preliminary expenditures, such as architectural, engineering, surveying, soil testing, and similar costs other than land acquisition, site preparation, and similar costs incident to commencement of construction, not in excess of twenty percent (20%) of the aggregate issue price of the Obligations that finances the Project for which the preliminary expenditures were incurred. SECTION 8. This resolution is adopted as official action of the Issuer in order to comply with Treasury Regulation §1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Issuer expenditures incurred prior to the date of issue of the Obligations, is part of the Issuer's official proceedings, and will be available for inspection by the general public at the main administrative office of the Issuer. SECTION 9. All the recitals in this Resolution are true and correct and this Board of Directors so finds, determines and represents. SECTION 10. Stradling Yocca Carlson and Rauth is hereby engaged to act as Special Counsel to the District in connection with the Obligations in accordance with the fee agreement on file with the General Manager. 2 DOCSOC/1604025v2/022497-0013 Exhibit A Description of the Project APPROVED and ADOPTED this__day of _ 2013. AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: ABSTAIN: DIRECTORS: Approved: President of the Board of Directors of East Valley Water District (Seal) Attest: Secretary of the Board of Directors of Fast Vallev Water District 3 DOCS00 1604025v2/022497-0013 Exhibit A Description of the Project SECRETARY'S CERTIFICATE STATE OF CALIFORNIA ) SS COUNTY OF SAN BERNARDINO ) 1 , Secretary of the East Valley Water District, hereby do certify that the foregoing Resolution was adopted at a regular meeting of the Board of Directors of the East Valley Water District held on the day of , 2013, by the following roll call vote: AYES: NOES: ABSENT Secretary of the Fast Valley Water District STATE OF CALIFORNIA ) SS COUNTY OF SAN BERNARDINO ) 1 , Secretary orthe East Valley Water District, hereby do certify that the above and foregoing is a full, true and correct copy of RESOLUTION NO. of said District and that the same has not been amended or repealed. DATED: , 2013 Secretary of the East Valley Water District 4 DOCSOC/1604025v2/022497-0013 Exhibit A Description of the Project Administrative and Operations facility capital improvements to benefit the water and wastewater systems of the District, included in the District's Capital Improvement Program, and included in the Fiscal Year 2012-13 Capital Budget: • 58,300 square foot Administrative and Operations Building with Board Room • 5,900 square foot Warehouse, Fleet maintenance building • On-site improvements • Off-site utilities 5 1)0CSOC/I b04025 v2/022497-0013 BOARD AGENDA STAFF REPORT Meeting Date.: February 13,2013 East Valley Public Hearing: L-1 Water District Discussion item: EJ Consent Item: Closed Session: January 31, 2013 TO GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT: FINANCIAL STATEMENTS FOR DECEMBER 2012 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached financial statements. BAC KG ROUND/ANALYSIS: Revenue & Expenses Water and sewer revenues for December 2012 were lower than in prior years due to the District being closed during the final week of the month. To compensate for the closure, December billings for cycles 16 through 18, and the related revenue, were not posted until the beginning of January. therefore. January revenue will be higher than in prior years. Customer consumption during December was 489,750 HCF, or 366.3 MG of water, which is within lob of consumption during December 2010 and 2011. Sales Volume by Month-Current Fiscal Year 1,200,000 (with 2 previous yrs for comparison) 1,1/0.0,000 _.. .. 1,0130,000 900,000 �. /.. 800,000 700,000 ` / 2010-11 I, i i 600,000 500,000 -2011-12 400,000 300,000 .... __------- - -...- . 2012-13fESt 200,000 - .. .. . .. _._ - __-__—... Jan-June) 100,000 _ _..... Pagel SR#02[1? AGENDA DATE: February 13, 2013 SUBJECT: FINANCIAL STATEMENTS FOR DECEMBER 2012 Operating Expenses Water operating expenses were $211,000 under budget, and sewer operating expenses $84,250 under budget in December. Significant savings in the water department included both Pumping and Treatment savings of $91,830 on lower than expected electric bills. Administration spent $54,390 less than anticipated on various contract services in water and$15,550 in sewer. Contracted water treatment included the annual take-or-pay settlement with Envirogen, which was $176,868 for the period December 2011 through November 2012. This amount represents 1,081 acre-feet less than the required minimum of 2,000 acre-feet per year, for which the District paid $163.60 per AF. Had the 1,081 AF been treated by Envirogen's units, the charge would have been $496.99 per AF. Customer Service payment processing costs included an additional $30,650 in December, the first month in which final notices (pink tags) were delivered by Fedex; . Fedex delivered 1,650 notices during the month. These delivery costs were offset by charges to customers who received the notices. Capital Projects Total capital expenditures during December were $1,082,000. Of this amount, $1,082,000 was spent on CIP projects, including $1,007,610 on the Plant 134 upgrade project, $37,700 on the Plant 143 new reservoir project and$15,160 on the headquarters project. STRATEGIC INITIATIVE: The District's financial statements support: Strategic Initiative I - Provide Safe and Reliable Water Supply (B)- Identify unit cost for delivery sources (E)-Transparent and efficient financial management FISCAL IMPACT: There is no fiscal impact associated with this item. Page 12 SR#0202 AGENDA DATE: February 13,2013 SUBJECT: FINANCIAL STATEMENTS FOR DECEMBER 2012 Respectfully submitted: Recommended by: i <1 John Mura Brian Tompkins General Manager/CEO Chief Financial Officer ATTACHMENTS: December Financial Statements Page 13 SR#0202_ East Valley Water District Balance Sheet by fund - Unaudited December 31, 2012 Water Sewer Fund F=und Totals ASSETS UTILITY PLANT- at cost: Utility Plant in Service $126,001,027 $31 ,964,418 $157,965,445 Less: Accumulated Depreciation 39,702,971) (14,375,240) __ 4,078,211) 86,298,056 17,589,178 103,887,234 Construction in Progress 17,767,801 64,756 17,832,557 104,065,857 17,653,934 121,719,791 RESTRICTED ASSETS: Customer / Constr. Deposits 1,810,613 124,092 1,934,705 Capacity Fees 381,345 41,719 423,064 Rate Stabilization Reserve 672,081 96,366 768,447 Construction Funds 11,684,192 199,036 11,883,228 Debt Service Funds - Trust Accts 734,015 734,015 14,900,901 419,494 15,320,395 CURRENT ASSETS: Cash and Investments 24,22:2,291 4,305,003 28,527,294 Less: Restricted Cash and Investments 14,900,901 419,494 15,320,395 9,321,390 3,885,509 13,206,899 Accounts Receivable (net of allowance) 1,330,141 1,330,141 Interest Receivable 4,725 2,650 7,375 Assessments receivable 116,203 116,203 Other Receivables (2,462) (2,462) Grants Receivable 532,577 532,577 Inventory 993,041 993,041 Prepaid Expenses 157,769 157,769 12,453,384 3,888,159 16,341,543 OTHER ASSETS: Deferred financing charges 520,943 16,156 537,099 Property held for resale 751,842 684,725 1,436,567 Due from Other Funds 7,000,000 7,000.000 1,272,785 7,700,881 3,973,666 TOTAL ASSETS 132,692,927 29,662,468 161355,395 Balance Sheet Page 1 East Valley Water District Balance Sheet by fund - Unaudited December 31, 2012 Water Sewer Fund Fund Totals LIABILITIES AND EQUITY LONG-TERM LIABILITIES: 2010 Revenue Bonds $29,575,000 $685,000 $30,260,000 Premium on 2010 Rev Bonds 1,985,485 86,282 2,071,767 DWR Loans 5,532,088 5,532,088 Due To Other Fund 7,000,000 7,000,000 Less: Deferred Amt on Refunding (416,055) (416,055) 43,676,518 771,282 44,447,800 CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS: Customer service deposits 1,711,613 1,711,613 Construction deposits 99,000 124,092 223,092 Accrued interest payable 349,242 8,578 357,820 2,159,855 132,670 2,292,525 CURRENT LIABILITIES: Accounts payable 3,076,888 291 3,077,179 Accrued payroll and benefits 357,485 49,515 407,000 Compensated absences 333,599 160,949 494,548 Long Term Debt - amt due within one yr 980,971 75,000 1,055,971 4,748,943 285,755 5,034,698 TOTAL LIABILITIES 50,585,316 1,189,707 51,775,023 EQUITY: Invested in Utility Plant 79,365,345 17,707,569 97,072,914 Restricted: Capacity Fees 381,345 41,719 423,064 Designated: Rate Stabilization Reserve 672,081 96,366 768,447 Unrestricted / Undesignated 1,688,840 10,627,107 12,315,947 Income Year To Date 4,416,777 717,258 5,134,035 TOTAL EQUITY 82,107,611 28,472,761 110,580,372 TOTAL LIAB AND EQUITY 132,692,927 29,662,468 162,355,395 Balance Sheet Page 2 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures:Unaudited December 31, 2012 Nate,F ind aew ir Juno _ - - Iotai Grember December -C :.e.,embe . ..giber YT, YfD - Actua: F3udoei Actual Actual Aaopei _. Budge[ Actual Actual 8utlget OPERATING REVENUES Water Sales 765.104 766500 A.3s6.420 `Naier;lleie�Charye 319.551 316.150 2.140.851 0 D 8.35B.A20 13]98.600 Sewer Collection System Charges 0 0 0 2.140.851 4.514.650 0 0 0 307.390 317,875 2.159.497 2.159.497 4.367,000 Sewer Treatment Charges 0 467279 445 700 3.540 411 3.540.411 C61,eIniCnargIInstallation Chrgs 0 0 6.776.908 5.21E 6.500 39.270 8.-00 Cu!lection Charges C 0 0 39270 7 n 38.485 11 -00 183.323 4 06 0 29.352 192.675 138.00[1 Peen Front Footage Fees 8.886 0 11.014 p Permlls&Inspection Charges 0 C 0 0 11.014 p 0 200 0 525 525 500 1,137253 1.700.650 10.710.878 778.936 763,575 5.729.785 16.440.663 29.673.658 OPERATING EXPENSES Source Of Supply Supervision and Labor 11 7av Overtime Labor '- `6 24 3250 55 1,3'5 2,629 0 0 0 0 71375 164,500 ' Materials d Supplies 479 0 0 2.629 396000 Purchased Water 0 3.348 0 0 0 3,348 0 45.000 45.000 45,000 0 0 0 45.000 2006000 North Fork]Cr Creek 108,761 108.761 108.761 0 0 0 108,761 208.680 North Maintenance Creek-Assesment 0 0 0 0 Treal nance 0 0 D 102,640 Treatment Chemicals ..,7�3 850 12,187 0 D 0 12187 10.000 Water testing 0 0 124 0 0 0 124 0 CIP Labor Credit 5,418 13.050 64.832 0 0 0 64.832 156,600 (32) 0 (361) 0 0 0 (361) 0 Total Source Of Supply 177 167 183.566 307.895 0 0 0 3076895 881.420 Pumping Supervision and Labor 41.91v 264,502 0 Overtime Labor "1 G 0 264.502 544.800 �V 500 5,921 Materials&Supplies 746 1, 0 0 0 5.921 18.000 Maintenance 250 1.500 17,989 0 0 0 17.989 186000 Fuel Power 11.002 14,300 59.383 D 0 0 59,383 165.200 Treatment 76,487 150,000 1,0366450 0 0 Trnt Chemicals 5,358 14.000 104,980 0 1.036.450 2,100.000 CIP Labor Credit X1180) (5,118) 0 0 0 104.980 168.000 0 0 0 0 (5.118) 0 Total Pumping 133,154 2236210 1.484.107 0 0 0 1484.107 36014.000 Revenue/Expense Stmt Page 1 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures -Unaudited December 31, 2012 Water Fund Sewer Fund Total December December YTD December December YTD 1`TD Adopted Actual Budget Actual Actual Budget Actual Actual Budget Water&Wastewater Treatment Supervision and Labor 6.612 11.550 46.835 0 0 0 46.835 150,200 Overtime Labor 916 1.500 8.316 0 0 0 8.316 18,000 Materials&Supplies 671 3.500 7.721 0 0 0 7.721 42.000 Maintenance 3249 5000 23,046 0 0 0 23.046 120.000 Fuel and Power 6.688 25,000 61.289 0 0 0 61.289 250.000 Contracted Treatment 196,539 221.020 374.451 0 0 0 374.451 1.290.950 Contracted Treatment-City 0 0 0 467.279 520.700 3,540.685 3.540.685 6,776.908 Treatment Chemicals 8.217 33.000 35,133 0 0 0 35133 357,000 General&Admin Expenses 7.328 7,400 8,706 0 0 0 8,706 89.000 CIP Labor Credit (842) 0 (5.234) 0 0 0 (5234) 0 Total Treatment Expensees 229.378 307,970 560.263 467279 520.700 3.540.685 4.100.948 9.094.058 Trans&DistributionfWastewater Collection Supervision and Labor 46.537 57 710 329.918 16.319 20,410 111.285 441.203 1.015.500 Overtime Labor 3.882 4.500 36,963 135 920 1.056 38,019 65.000 Materials&Supplies 17485 23.350 135,832 256 3.000 5.864 141.696 316,000 Maintenance 45,528 23.417 200.632 148 13.000 35,879 236,511 440.000 CIP Labor Credit 0 0 (2281) 0 0 (911) (3,192) (40.000) General&Admin Expenses 180 0 180 20 0 20 200 0 Total Trans&Disinbution/Wastewater Collection 113,612 108.977 701.244 16,878 37,330 153,193 854.437 1.796.500 Customer Accounts Supervision and Labor 21,641 25,078 136,727 21,281 25.078 134.747 271,474 652.000 Overtime Labor 1.742 2,500 15.647 1.742 2.500 15,647 31294 60.000 Postage-Billing 3.991 4 440 29.630 3,991 4,435 29.630 59.260 106,500 Contract Services-Billing 17.681 1.790 26.687 17,681 1.790 26.687 53.374 43.000 Contract Svcs-Pmt Processing 7.100 6.480 40.316 7.100 6A80 40,316 80,632 182300 Credit Checks l Collections 1.308 230 8.021 1,308 231 8.021 16.042 5.540 Cash Short 1 Ead Debts 0 0 (22) 0 0 (22) (44) 3.500 Materials&Supplies 0 105 3.194 0 0 1 736 4.930 1.260 iotaI Customer A c runs 53.463 40 623 260.200 53.103 40 514 256.762 516.962 1.054.300 Revenue/Expense Stmt Page 2 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures-Unaudited December 31, 2012 VvaterFUno ce vor Fdnr q;,.a Cc.,ember .cemoer fTO December - - - - b Oerember ID 1^C doc!ea �.acal _... utlge! _ _ Acmai Actual on Q! ecca Fctue�_ tivoget General&Administrative e-✓Sinn Ind Labor 1+7.569 106.336 699.878 64.899 1788 379 86-1 1.b79.745 2'72.000 ! rome tabor 1.884 Employee Benefits 1-360 4.426 353 625 1.53C 9s5 25-0OC 152.987 138.571 804.352 50.014 56.934 290,789 1,095.141 2.346.172 Directors Labor ors Fees and Credit (16.578) (10.175) (93.233) (4.805) (2.500) (23294 Direies&Telephone Expenses ) (116.527) (1 7Z000 5.488 7.400 27,629 5.488 4.935 27,629 55256 148.000 Utilities&telephone 6,502 7 14 49.308 2,616 3106 20.695 70-003 124A50 Once Su plies bons 1,301 4_'788 36.550 257 120 19 123 Office Supplies&Expeoses 65.673 58.065 7.50G 6.319 37.132 5,102 4.028 23353 60.485 124.050 Postage Office Equipment 90 1.100 1918 10 650 2,551 6.469 21.100 10.045 5.294 39.078 9,759 7.910 31.397 70,475 145.855 Vehicle Plant Maintenance 15,928 14467 84.762 1.350 1.415 6.370 91.132 190.565 Vehicle Leas Fuel 10,328 23.681 93,193 3.220 4.075 38.072 131,265 335.700 Facilities Lease 8,893 9.240 61.806 6.047 6.325 41.937 103.743 186.750 General I Insurance 39.764 93.825 300.547 18.865 32.010 135.984 436.531 915.690 General D1,e 8.367 12.000 52.151 5578 3.000 36.424 88.575 180.000 Professional Development 5,269 7.147 23.029 3,573 3.937 15.035 38.064 107.137 Employee Programs a eun Regulatory Fees&Compliance b 995 4.339 14,792 27.850 Public Education!Outreach 0 2.500 5,786 0 835 8.247 14.033 60.000 Safety Equip%Emergency Ping 1.892 3.545 8,673 1.261 735 5.252 13.925 50.306 887 2,310 8.078 51 1,220 3.231 11.309 44,272 Total General&Administrative 386,696 440.215 2.257.515 177.169 200143 1.068.531 3.326.046 7.091,756 Total Operatina Expenses 1,093,470 1,304,561 5,571,224 714,429 798,687 5,019,171 10,590,395 22,932,034 OPERATING INCOME 43,783 (203,911) 5,139,654 64,507 (35,112) 710,614 5,850,268 6,741,624 Revenue/Expense Stmt Page 3 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures-Unaudited December 31,2012 Water Fund Sewer Fund Total December December VTD December December YTD YTD Adopted Actual Budget Actual Actual Budget Actual Actual Budget NON-OPERATING ACTIVITY: Revenues: Interest income 798 3.820 34.731 (3.260) 4480 17.019 51,750 75.675 Other Income (3.958) 1,375 27.005 0 1,375 0 27.005 33.000 Grant Revenue 0 0 (154.926) 0 0 0 (154.926) 0 Legal Settlements 0 0 320 0 0 0 320 0 Cooperative Agreements-Enernoc 1.750 0 8.518 0 0 0 8.518 44,600 Gain on Sale of Fixed Assets 0 0 53.220 0 0 7,920 61.140 0 (1,410) 5.195 (31.132) (3.260) 5.855 24,939 (6.193) 153.275 Expenses: Debt Service: 2010 Bond Principal 93,750 229.192 555.000 6,667 9.520 40.001 595.001 2.864.546 Capital Lease-Phone System 495 601 2.895 495 601 2.895 5.790 14.424 Interest on LT Debt 114,366 0 691.749 2.969 0 18.294 710,043 0 208.611 229.793 1.249.644 10.131 10.121 61,190 1.310,834 2.878.970 CAPITAL EXPENDITURES: CAPITAL OUTLAY/REPLACEMENTS Water Company Stock Purchase 0 0 0 0 0 0 0 14,000 Office Equipment/Furniture 0 6.350 1,391 0 2.250 1.391 2,782 71.600 Computer Hardware/Software 0 63.000 26.709 0 10.000 26,709 53.418 136300 Vehicles 0 0 0 0 0 0 0 30.000 General Equipment 0 0 0 0 0 0 0 93,200 Well Rehabilitation 0 6.250 26.245 0 0 0 26.245 75.000 Booster Rehabilitation 0 4.900 0 0 0 0 0 59.000 CAPITAL PROJECTS-SeeSummary 1.077.793 0 3264.276 4204. 0 91,697 3.355,973 2726,429 1.077 793 80.500 3.318.621 4.204 12.250 119 797 3.438418 3.205.929 EXCESS OF REVENUE OVER EXPENDITURES: (1,244,031) (509,009) 540,257 46,912 (51,628) 554,566 1,094,823 810,000 Add Back Capital Expenditures 8 Principal 1.172038 310.293 3,876.516 11.366 22371 162,693 4,039.209 6.084.899 NET INCOME (71,993) (198,716) 4,416,773 58,278 (29,257) 717,259 5,134,032 6,894,899 Revenue/Expense Stmt Page 4 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2012-13 Expenses updated through December 31, 2012 EAST VALLEY WATER DISTRICT Capital Improvement Program Projects-By Type and Funding Source Current Year 2012-13 % Service Type Project Type Project Name Funding Source Actual Budget Unexpended Spent Water Source of Supply Harmony Wells(4) Operating Recenuc (37,192) 37,192 0°fib Total Source of Supply Projects (37,192) 37,192 0 11/0 Pumping Facilities Plant 9- Rehab Forcbac 6.Gooster Stario Operating Revenuc 5,000 5,000 0"'0 Bond Proceeds 300,000 300,000 00b Plant 40- Inter on Upper Zone Transfer Operating Revenue 30,000 20,000 0`)", Bond Proceeds 600,099 6100,000 0`vo Plant 134 Upper to Canal Zone Transfer Operating Recenuc IOSC00 10,000 0", Bond Proceeds 300,000 3015,000 0°b Plant 143- Inter to Upper Zone Transfer Operating Revenuc 57,181 -10,000 (37.151) 28600 Bond Proceeds 690.028 3,500,000 1,809,972 ?8"b Total Pumping Projects 747,209 3,755,000 3,007,791 201)10 Treatment Facilities Plant 134-Upgrade Technology Operating Revenuc 1,022 347 10,000 (1,01-347) 10233"!0 Loans 447,369 1,003,2 30 »5,861 45°0 Bond Proceeds 191?3 191,139 0110 Plant 134 - Bridge Replacement Operating Revenuc 34,065 40,539 0.464 S400 Grants 607.939 Fi�7.939 000 Phut li0 I.mci �n Pct�n Ti,it. Ph 1 Operating Recenuc 1-9_4 1C,i�00 ('_,V74) Grant: 1 00,000 1 A)0,000 00 r Bnnd Proceed, 50(7,O00 1 500,000 0", Total Treatment Projects 1.516,705 3,361937 1.546.132 4590 Transmission 6z Distribution System 6th St 20 Pipeline Plana Ilk L m 150 Operatin7 Recenuc 5,000 5.000 0 0l, Grants 500,000 500,000 0°0 Live Oal,Alain Replacement OperannR Rccenuc F51 15.000 14343 4":, Bond Proceed. '30.000 :30.000 0`0 Harlan Lane Main Replaccme!r( Operarira Rccenuc 5.000 S.O,c0 0) Bond Prnceed- 155 ti0P iSsPi'-0 0a„ 6dt Sr 30 Pipclinc N 151 to PI 4,' Operarim R0a1He ,J-, t0000 Bond PRheed` 3.000 Oi!0 ;.J��010!V ,to„ l)thcr 550wl' Page 1 PAST VALLEY :MATER CISTPI• I T V I \I V Capital improvement Program Projects By Typc and Fundi11-1 Source Current Year 2012-13 Service Tvne Prn�ect Tv-e P-n1 Name r vndrn I b Source Actual Budget Unexpended Spent AMR \, LerReplacement Program One;atmgRevenue 980.000 85.169 9P Plant 59 Recoating Operating Revenue - 182,000 282,000 O90 Reloc of Facilities for Other agencies Operating Revenue 30.414 ]511,000 195;6 hasehne Gardens, l;;crating Revemlc 6.891 6,8911 Grants ( 0"' -1.679.040 4.679,041 pry, Development Fees - X19,893 519.893 0311 Developer WaLer Facilities Development Fees 10,11 - 0 IO Oq0 Total Trans FQ Distribution Projects 945,097 11.180933 10?35,837 General Projects GIS Implementation Operating Revenue 43,367 1110000 56,533 ,, O Headquarrers Building 43>` perating Revenue 24,li (24,152) 010 Bond Proceeds 25 1300,000 1,474,67,1 2811 Total Genera!Pro ,3'3 jects 9?942 1.600,000 1307,058 6 O Total Warer Projects 3 264,760 19.89$870 16,634,110 1690 Sewer Wastewater Collection System SeN'er System Studies/Planning Operating Revenue 84,900 250,000 165,100 Sewer Main Lining Operating Revenue 34ryo p a 2.746 1?5,000 1�1 dsn 1-µl Del Rosa Main Replacement Operating Revenue 38,900 38,900 01Y0 Bond Proceeds 199,100 199,100 Me Lankershim brain Replacement Operating Revenue 450,000 471000 00/11 Developer Sewer Facilities Development Fees 3,767 3,767 �� ) D`7a Total Wastewater Collection Projects gl'2h 1,163,000 1,071,787 Bhp TOTAL CIP PROJECTS 3,355,973 21,061,870 17,705,897 16`711 Summary by Funding Source ()perming Revenue 1,179,365 1,726,419 547,064 BO% Reserve Transfer Grant, c,;86,979 6,186.979 L Loans 447,369 111003.'30 SS,S61 45oti Bond Proceeds ,15,351 4,5319 8.759.988 811, i?<vciolar.<nt reez G,8E8 119.;93 506.1105 3°h Other 550,0011 SQ000 0`yo Toral Funding Sources 3,3551 73 --��61,870 I 17,705,897 16Yu Page 2 BOARD AGENDA STAFF REPORT Meeting Date: February 13,2013 East Valley Water District Public Hearing: ❑ --------- - — Discussion Item: ❑ Consent Item .lr Closed Session ❑ February 6,2013 TO: GOVERNING BOARD MEMBERS FROM: GENERAL MANAGER/CEO SUBJECT BOARD COMPENSATION/BOARD MEMBER FEES AND EXPENSES FOR JANUARY 2013 RECOMMENDATION: .Approve the Governing Board Members'fees and expenses for January 2013. BACKGROUND/ANALYSIS- The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval will the compensation and expenses be paid. STRATEGIC INITIATIVE: Presentation of the Governing Board Members fees and expenses supports: Strategic Initiative I - Provide Safe and Reliable Water Supply (E)-Transparent and efficient financial management REVIEW BY OTHERS: This agenda item has been reviewed by the administrative staff. FISCAL IMPACT- The fiscal impact associated with this agenda item is $7,449.42 which is included in the current Fiscal budget. Page I 1 SR#0204 AGENDA DATE: February 13, 2013 SUBJECT: BOARD COMPENSATION/BOARD MEMBER FEES AND EXPENSES FOR JANUARY 2013 Respectfully submitted: Recommended by: John Mura ju4iiie Hendricksen General Manager/CEO Administrative Manager ATTACHMENTS: Monthly Summary Report January 2013 fees and expense reports Page 12 SR#0204 EAST VALLEY WATER DISTRICT BOARD O�F DIRECTORS 2VIL-2013 PRESIDENT LEVESQUE DIRECTOR MORALES DIRECTOR STURGEON DIRECTOR WILSON DIRECTOR COLEMAN FEES EXPENSES FEES EXPENSES FEES EXPENSES FPFS EXPENSES FEES EXPENSES JULY 175000 21.84 1225.00 150.00 1575.00 371.97 875.00 1250 1400.00 35.00 AUG 1750.00 21.54 1400.00 33.00 1575.00 68.79 700.00 1750.00 7632 SEPT 1750.00 82.00 1225.00 13.38 1575.00 204.09 1225.00 23.00 1750.00 88.96 OCT 1750.00 77.96 1575.00 37.99 1575.00 178.57 1225.00 8.50 1750.00 55.61 NOV 1750.00 91.22 1400.00 45.00 1050.00 23.31 875.00 350.00 17.14 DEC 1750.00 349.43 350.00 699.29 1225.00 625.16 350.00 350.00 JAN FEB MAR APRIL MAY JUNE TOTAL REIMS lnFnn nn anz 00 _ ---- -- 1i uv x10.00 8575.00 1471.89 5250.00 44.00 7350.00 273.03 BOARD OF DIRECTORS EXPENSES DRAFT FISCAL YEAR 2012 - 2013 BEN COLEMAN DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC ACWA 7/12/2012 35.00 W M W D 8/15/2012 29.47 UCCE Master Gardener 8/21/2012 16.87 SB Chamber of Commerce 8/23/2012 5.00 13.10 SBVM W D 8/27/2012 11.88 Chino Basin Board Mtng 9/4/2012 38.63 UCCE Master Gardener 9/4/2012 25.31 ASBCSD Meeting 9/17/2012 25.02 UCCE Master Gardener 10/2012 42.18 S BVM W D 10/17/2012 13.43 Meeting w/John M 11/27/2012 17.14 TOTAL 40.00 0.00 215.89 0.00 17.14 0.00 TOTAL 27103 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2012 - 2013 MATT LE VESQUE DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC Meeting ,A,!Mura 7/19120 i2 8.50 Meeting w/Mura 7/30/2012 13.34 Meeting w/Mura 8/1/2012 9.54 Meeting wlMura 8/3/2012 12 00 ASBCSD 9/17/2012 37.00 Highland Area Chamber of Corn 9/18/2012 15.00 W RI 9/20/2012 5.00 SB Area Chamber of Comm 9/28/2012 25.00 Highland Area Chamber of Corn 10/3/2012 30.00 UCLA Economic Forecast 10/9/2012 29.97 Meeting w/Mura 10/12/2012 Meeting /Mura 17.99 9 10/15/2012 7 99 City of High Silver Jubilee 11/17/2012 50.00 Billed for Spouse Silver Jubilee 11117/2012 -25.00 Highland Area Chamber of Corn 11,20/2012 15.00 Meeting w/Reeb 11/28/2012 32.35 Meeting w/Mathis 11/29/2012 18.87 ACWA 12/4/2012 82.14 211.02 ACWA 12/5/2012 22.27 ASBCSD 12/612012 34.00 TOTAL 203.27 0.00 135.98 211.02 93.72 0.00 0.00 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2012 -2013 JAMES MORALES DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION MISC GFOA Renewal 7/30/2012 150.00 Meeting w/John M 8/3/2012 12.00 Meeting w/John M 8/15/2012 21.00 Meeting w/CV Strat 9/24/2012 13.38 Highland area Chamber Comm 10/3/2012 30.00 Meeting w/John M 10/15/2012 7.99 Meeting w/John M 11!7/2012 20.00 City of High Silver Jubilee 11/17/2012 50.00 Billed for Spouse Silver Jubilee 11/17/2012 -25.00 ACWA 12/4/12-12/6/12 465.00 69.38 149.91 15.00 TOTAL 520.00 0.00 69.38 149.91 89.37 0.00 150.00 TOTAL 978.66 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2012 - 2013 KIP STURGEON DATE CONFERENCE RAILFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MiSC BTAC 7/2/2012 9.99 SBVMWD Board mtg 7/3/2012 9.99 SBVMWD Workshop 7/9/2012 9.99 ACWA 7/12/2012 50.00 ESRI Conf 7/26/2012 250.00 7.00 River Report Newspaper 8/13/2012 35.00 BTAC 8/6/2012 12.21 SBVMWD o/nnnnn J/LV IG 12.21 SBVMWD 8115/2012 12.21 SBVMWD 8/21/2012 12.21 Subscription High Comm 8/20/2012 19.95 SAWPA 9/4/2012 31.08 ASBCSD 9/1712012 37.00 30.53 ACWA 9/19/2012 64.94 SB Chamber 9/28/2012 25.00 15.54 SBVMWD 10/212012 12.21 fv1WD 10/8/2012 50.00 ASBCSD 10/15/2012 32.00 59.94 SBVMWD 10118/2012 12.21 SBVMWD 10/22/2012 12.21 U SAW RA 11/8/2012 5.55 SBVWCD 11/14/2012 5.55 SBVMWD 11/26/2012 12.21 °C "••°• 12%4/2U IL 465.00 131.10 123.96 ACWA 12/5/2012 -232.50 ACWA 12/6/2012 47.00 ASBCSD 12/10/2012 34.00 18.87 CV W D 12/11/2012 25.53 SBVMWD 12/18/2012 12.20 TOTAL 707.50 50.00 535.48 123.96 0.00 54.95 BOARD OF DIRECTORS EXPENSES DRAFT FISCAL YEAR 2012 -2013 GEORGE WILSON DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC Meeting w/Mura 7/12/2012 12.50 Meeting w/Mura 9/11/2012 11.50 Meeting w/Mura 9/25/2012 11.50 Meeting w/Mura 10/5/2012 8.50 TOTAL 0.00 0.00 0.00 0.00 44.00 0.00 TOTAL 44.00 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Morales MONTH January 2013 Board Meetings 9, 23 Conferences and Other Meetings DATE ORGANIZATION PURPOSE _3-Jan EVWD General Manager- District Update 7-Jan EVWD Special Meeting 17-Jan EVWD General Manager- District Update _18-Jan EVWD ACWA- State. Legislative Committee (review) 22-Jan EVWD Mathis Group _30-Jan EVWD Special Meeting TOTAL#OF MEETINGS 8 @ $175.00 each $ 1,400.00 Travel Expenses: (Details on back) $ _ - Total Director's Meetings & Expenses $ 1,400.00 Director's Signature Less Any Advance Payments Date of Approval TOTAL DUE DIRECTOR $ 1,400.00 Administrative Manager Miscellaneous Notes Filename:rAmales Expense Report January 2013.x1sx Form Last Revsec. 1/31/13 ck EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT TRAVELEXPENSES Lodging (Original, detailed receipts attached and required) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto (Original, detailed receipts attached and required) PARKING DATE FUNCTION ATTENDED MILES FEES TOTAL PARKING FEES $ CURRENT RATE $0.565 TOTAL MILES 0 TOTAL PERSONAL AUTO $ Meals (Original, detailed receipts attached and required) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other (Original, detailed receipts attached and required) DATE FUNCTION I NATURE OF EXPENSE AMOUNT TOTAL OTHER $ TRAVEL EXPENSES $ Filename: Morales Expense Report January 2013.x1sx Form Last Revised: 1/31/13 ck U EASI Vf,,l_l_[ vub'-1 Ji'- ! f J ; UIR vli!aon ",O.N rH Jan �Q�ld -;-";;,is V9;_ 1/23; 1130 'A"D Y '11), Iq .1 C J II-Jan NItq W/GM 24-JL'Il EVY"_' Ma 1"ll!1'.. TO t F �"�L ? Cf 75.00 each Tre."O I xj"'!: Totai NtucAvi' r, Date of Manage r R 1,050.00 MiscCTI-, N,)as EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Sturgeon MONTH 01 — 2013 Board Meetings 7 — 23 — 30 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 8 SBVMWD Board Meeting 8 SBVMWD Financing Corporation Meetinq 9 SB C of C Meeting 10 USAWRA Meeting 15 SBVMWD Board Meeting 16 SB C of C Meeting 16 AAUW Customer Service Seminar 23 SB C of C Meeting 24 `!VWD Ethics Training 28 SBVMWD Baseline Feeder Committee TOTAL#OF MEETINGS 9 @ $175.00 each $ 1 , 575 . 00 Travel Expenses: (Details on Back) $ 50_85 Total Director's Meetings & Expenses $ 1 , li 2 5 . 8 5 Director's Signature ` �J Less Any Advance Payments $ Date of Board Approval February 13 , 2013 TOTAL DUE DIRECTOR$ 1 , 625 . 85 Administralive Manager Miscellaneous Notes TRAVEL EXPENSES Lodcinos: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached') PARKING DATE FUNCTION ATTENDED MILES FEES 8 SBVMWD 22 $ 10 USAWRA 10 $ 24 YVWD 36 $ 28 SBVMWD 22 $ TOTAL FEES $ CURRENT RATE: $0.565 TOTAL MILES 90 $ 50 . 85 Meals: (Detailed receipts attached`) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached') DATE FUNCTION NATURE OF EXPENSE AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 50 . 85 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTCR Matt L.e Vesque MONTH January 2012 Board Meetings 9-Jan, 23-Jan Conferences and Other Meetin s DATE ORGANIZATION PURPOSE 7-Jan EVWD Engineering & Facilities Committee Workshop _ 8-Jan EVWD Mtg. w/J. Mura _ 10-Jan Highland Chamber Board Meeting 12-Jan Highland Chamber Annual Planning Meeting 15-Jan US Water Alliance Hydaulic Fracturing 15-Jan EVWD Mtg, w/J. Mara 17-Jan EVWD _ Mtg. w/B. Mathis 22-Jan Highland Chamber Monthly Luncheon _ 23-Jan SB Chamber Coffee Clatch - EVWD Presenting 24-Jan Rotary North Lunch Meeting - EVWD Presenting 28-Jan ASBCSD Monthly Meeting 30-Jan EVWD GM Evaluation TOTAL#OF MEETINGS 14 @ $175 00 each $ 1,750.00 Travel Expenses. (Details on Back) $ _ Total Director's Meetings & Expenses $ 1,750.00 D rector's Signature Less Any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR$ 1,750.00 Administrative Manager Miscellaneous Notes TRAVEL EXPENSES Lodgings- (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached*) PARKING DATE FUNCTION ATTENDED MILES FEES TOTALFEES $ CURRENT RATE: $0.555 TOTAL MILES $ Meals: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT $ TOTAL MEALS $ Other: (Detailed receipts attached*) DATE FUNCTION NATURE OF EXPENSE AMOUNT TOTAL OTHER $ ` ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Ben Coleman MIONTH Jan 2012 Board Meetings 7. 9, 23, 30 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 10-Jan SBVWCD Upper Santa Ana Water Resources Association 16-Jan SBVMWD BTAC Meeting 17-Jan SBVMWD — BTAC 2013 Regional Water Management Plan 22-Jan EVWD Meet with Bill Mathis 24-Jan YVWD — Ethics Training: Know Your Obligations Under California Law TOTAL#OF MEETINGS 9 @ $175.00 each $ ####### Travel Expenses. (Details on Back) $ 48.57 16~1,57 Total Director's Meetings& Expenses$ Director's Signature _ _ Less Any Advance Payments $ Crate of 14'.3,.51 Board Approval _ TOTAL DUE DIRECTOR $ ####9J## Administrative Manager Miscellaneous Notes TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT $ $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached') PARKIN DATE FUNCTION ATTENDED MILES G FEES 16-Jan BTAC Meeting 21.4 $ 17-Jan BTAC 2013 Regional Water Management Plan - 21.4 $ TOTALFEES $ CURRENT RATE: $0.555 TOTAL MILES 42.8 $ 23.75 Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached') DATE FUNCTION/NATURE OF EXPENSE AMOUNT 4-Jan Day planner calendar $ 14.03 4-Jan Business Card Holder $ 10.79 TOTAL OTHER $ 24.82 ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 48.57 BOARD AGENDA STAFF REPORT Meeting Date: February 13,2013 East Valley Water District Public Hearing: ❑ Discussion Item: ❑ Consent Item: Closed Session: ❑ February 6, 2013 TO GOVERNING BOARD MEMBERS FROM GENERAL MANAGER/CEO SIJBIECT: DISBURSEMENTS RECOMMENDATION: Approve the attached list of accounts payable checks and payroll issued BACKGROUND/ANALYSIS Listings of accounts payable checks, and the total for payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet_ The attached check register, and the total for payroll cited below, were disbursed during the period January 18,2013 through February 6, 2013. Accounts payable checks for the period included check numbers 235418 through 235659 for a total of 1,444,994.66. The source of funds for this amount is as follows: Unrestricted Funds $1,444,994.66 Bond Financing $ State Financing $ Payroll and benefit contributions paid for this period totaled $561,338.92. "total disbursed during the period $2,006,333_58. REVIEW BY OTHERS: This agenda item has been reviewed by the Chief Financial Officer and the Accounting Supervisor. Page i I S R#0206 AGENDA DATE: February 13,2013 SUBJECT: DISBURSEMENTS Strategic Initiative I - Provide safe and Reliable Water Supply (E) -Transparent and efficient financial management FISCAL IMPACT: $2,006,333.58 (budgeted expenditures) Respectfully submitted: Recommended by: John Mura Brian Tompkins General Manage /CEO Chief Financial Officer ATTACHMENTS: List of Accounts Payable checks Page 2 SR#0206 East Valley Water District Date. Wednesday,February 06,2013 Page. t Check Register-EVWD Check Register .. ... . ............_ h Titre. 11'.49:AM Re Po '. APCHK.rpt User: KATHY r:OmOany: EVVJD Check Nbr Type Date Id Name ProiectlD Protect Description Discoun OriaDocAmt Or 235418 CK 01/1812013 NOR042 NORRIS REALTY ADVISORS S 4,250.00 Cr 092168 VO 74950 Other ContractedS_a_rvir_e_s_ -- 4,LJll.IIV LI 235419 CK 01/22/2013 SWRO02 SWRCB 853.00 092207 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 853400 D 235420 CK 01/2312013 ADP005 SELECTION SERV—ADP SCREENING A 118.62 092153 VO 74950 Other Contracted Services 118.62 D 235421 CK 01/2312013 AIROnS AIPGA$ L iSn, i Lr 40""7.70 092208 VO 61000 Materials&Supplies-Oper. 487.70 D 235422 CK 01/23/2013 AND052 ANDERSON—PAMELA 60.35 091992 VO 22210 Customer Refunds 60.35 D 235423 CK 01123120113 ATT007 AT&T 342.91 092217 VO 71015 Telephone 295.23 D 092218 VO 71015 Telephone 47.68 D 31 25, GJJYLY CK 0i23i20 13 BAF(074 BAKKY'S SECURITY SERVICES, INC 4,029.82 092177 VO 72500 Security Services 1,815.18 D 092178 VO 72500 Security Services 2,214.64 D 235425 CK 01/2312013 BL0009 KAHANA LLC—BLUE 53.02 091993 VO 22210 Customer Refunds 53.02 D 235426 CK 01/23/2013 BR0001 BRUNICK, MCELHANEY & BECKETT 4,631.25 092227 VO 11200 Construction in Progress WA002507 Western Wtr Mtr Collaboration 31.25 D 092227 VO 72400 Legal Fees 4,600.00 D 235427 CK 01/231'2^13 BUR023 BURKE—KATHLEEN R 2,756.9..3 092201 VO 49653 Scrap Meters 2.158.93 D 235428 CK 01123;2013 CAL117 CalPERS 100,000.00 0Q'--''-3!' `JO 76660 0 OPEB- Retiree Medical 104000.00 0 235429 CK 01/23/2013 CIT007 CITY OF HIGHLAND 300.00 092183 VO 77600 Public Education/Outreach 300.00 D 235430 CK 01123/2013 CIT021 S.B.M.W.D. 573.46 092169 VO 71010 Utilities 279.86 D 092170 VO 71010 Utilities 119.18 D 092171 VO 71010 Utilities 174.42 D 235431 CK 01/23/2013 DDD001 INVESTMENTS-DDD REALTY 47.59 092202 AD 22210 Customer Refunds -56.42 C 092110 VO 22210 Customer Refunds 56.42 D 092204 VO 22210 Customer Refunds 47.59 D 235432 CK 01/23/2013 DIA001 DIAMOND FENCE CO 1,050.00 092184 VO 71725 Vehicle Repairs/Maintenance 230.00 D 092185 VO 71705 Grounds Repairs/Maintenano 820.00 D 235433 CK 01/23/2013 EW1001 EWING IRRIGATION PRODUCTS INC 411.52 092209 VO 61100 Small Tools 87.48 D 092210 V0 71705 Grounds Repairs/Maintenano 324.04 D 235434 CK 01/23/2013 FAS002 FASTENAL COMPANY 58.11 092186 VO 61000 Materials&Supplies-Oper. 58.11 D 235435 CK 01123/2013 FED001 Fed Ex 115.89 092179 VO 11200 Construction in Progress WA002543 PLT 59 TANK-PHASE 1 INSPI 46.54 D 092179 VO 11200 Construction in Progress WA002547 PLT 9-TANK PHASE 1 INSPE 46.54 D 092179 VO 71505 Postage 22.81 D 235436 CK 01123/2013 GMS001 G M SAGER CONSTRUCTION CO, INC 20,150.30 092172 VO 62000 Maintenance 7,586.00 D 092173 VO 62000 Maintenance 6,415.20 D 092174 VO 62000 Maintenance 6,149.10 D 235437 CK 01/23/2013 GUA007 SAMMY ZI GUAN 56.42 092203 VO 22210 Customer Refunds 56.42 D 235438 CK 01/23/2013 HAC001 HACH COMPANY 391.66 092187 VO 61010 Materials&Supplies-Maint. 180.94 D 092211 VO 61000 Materials&Supplies-Oper. 210.72 D 235439 CK 01/23/2013 HAT001 HATFIELD BUICK 498.58 092188 VO 71725 Vehicle Repairs/Maintenance 314.22 D 092189 VO 71720 Vehicle Parts/Supply 184.36 D 235440 CK 01/23/2013 HIG023 CARWASH-HIGHLAND HAND 38.97 092182 VO 71725 Vehicle Repairs/Maintenance 38.97 D 235441 GK 2312013 HiGu28 HIGHLAND STAR LLC 14,102.40 042164 VO 71950 Facilities Rent 14,102.40 D 235442 CK 01123/2013 INF005 INFOSEND, INC 43,343.66 092225 AD 66050 Outsource Billing -127.83 C 092181 VO 66050 Outsource Billing 300.00 D 092224 VO 66050 Outsource Billing 2,014.85 D 092226 VO 66000 Postage-Billing 7,982.32 D 092226 VO 66050 Outsource Billing 33,174.32 D 235443 CK 01/23/2013 INL004 INLAND DESERT SECURITY& 388.90 092180 VO 71300 Communications Services 388.90 D 235444 CK 01/23/2013 INL005 INLAND WATER WORKS SUPPLY CO 1,295.32 092066 VO 61000 Materials&Supplies-Oper. -8.05 402.70 D 092156 VO 61000 Materials&Supplies-Oper. -3.90 194.86 D 092199 VO 61000 Materials&Supplies-Oper. -5.87 293.36 D 052212 VO 14310 Inventory-Constr. Materials -8.62 430.84 D 235445 CK 01/23/2013 JAC038 JACK HENRY&ASSOCIATES INC 574.08 092166 VO 66250 Payment/Collection Fees 574.08 D 235446 CK 01/23/2013 KON004 KONICA.MINOLTA.BUSINESS 362.16 092220 VO 71550 Office Equipment MaintContr: 362.16 D 235447 CK 01/23/2013 LAK007 HOMES LLC—LAKE PLACE 79.68 092111 VO 22210 Customer Refunds --- 79.68 D 235448 CK 01/23/2013 LEE040 LEE—DAVID 47.73 091996 VO 22210 Customer Refunds 47.73 D 235449 CK 01123/2013 LES002 LESLIE'S POOL SUPPLIES, INC 43.25 092200 VO 65100 Treatment Chemicals 43.25 D 235450 CK 01123/2013 MAT036 MATHIS DBA—ROBERT W 3,937.50 092205 VO 74900 Miscellaneous Consultants 3,937.50 D 235451 CK 01/2312013 MCN017 MCNEELY—CHARLES 1943 091x57 VO 22210 Customer Refunds 19.43 D 235452 CK 01i23/2013 NAP007 NAPA AUTO PARTS/BOSS MOSS 13216 092190 VO 71727 Garage Supplies/Small Tools an n 092191 VO 71727 Garage Supplies/Small Tools yV U D 092192 VO 71720 Vehicle Parts/Supply 5.39 D 092193 VO 71727 Garage Supplies/Small Tools 3.23 D 235453 CK 01/23/2013 ONL001 ONLINE RESOURCES CORPORATION 35.45 0921(32 VO 66250 Payment/Collection Fees 35.45 D 235454 CK 01/23/2013 ORE003 O'REILLYS AUTOMOTIVE STORES, 1 2188 092194 VO 71720 Vehicle Parts/Supply 23.88 D 235455 CK 01/23/2013 PAT021 PATEL-JOYSHNA 85.73 091998 VO 22210 Customer Refunds 85.73 D 235456 CK 01/23/2013 REA004 REAL-LIDIETH 18.68 091999 VO 22210 Customer Refunds 18.68 D 235457 CK 01/23/2013 REE017 RELATION, LLC-REEB GOVERNMENT 11,636.15 092195 VO 74210 Legislative Consultants 6,236.15 D 092196 VO 74210 Legislative Consultants 5,400.00 D 235458 CK 01/2 312 01 3 RIV048 INVESTMENT CORP-RIVERPLATE 17.98 092000 VO 22210 Customer Refunds 17.96 D 235459 CK 01/2312013 ROD102 RODRIGUEZ-RICHARD L 16.81 092001 VO 22210 Customer Refunds 16.81 D 235460 CK 01/23/2013 ROS035 ROSEMOUNT ANALYTICAL, INC 1,700.00 092221 VO 65210 Other Contracted Services 1,700.00 D 235461 CK 01/2312013 RRT001 R&R TIRE SERVICE 18.00 092192 VO 71725 Vehicle Repairs/Maintenance 18.00 D 235462 CK 01123/2013 SAF005 COMPANY-SAFETY COMPLIANCE 200.00 092213 VO 74400 Safety Consultants 200.00 D 235463 CK 01/23/2013 SAN021 SAN BERNARDINO VALLEY WATER 108,761.31 092229 VO 61040 Groundwater Replenishment 108,761.31 D 235464 CK 01/23/2013 SIN013 SINGER-MARILYN 45.35 092117 VO 22210 Customer Refunds 45.35 D 235465 CK 01/2312013 S00002 SO CAL GAS COMPANY 236.68 092206 VO 71010 Utilities 236.68 D 235466 CK 01/2312013 S00004 SO CAL EDISON COMPANY 84,445.83 092165 VO 63000 Electric 83,175.16 D 092165 VO 71010 Utilities 1,270.67 D 235467 CK 01/2312013 SWIO08 SWITZER-DARYL L 4.97 092002 VO 22210 Customer Refunds L97 D 235468 CK 01/23/2013 THRO10 CALIFORNIA LLC-THR 11.53 092119 VO 22210 Customer Refunds 11.53 D 235469 CK 01123/2013 TOM001 TOM DODSON &ASSOCIATES 300.00 092222 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 300.00 D 235470 CK 0112312013 VAL068 VALERO MARKETING &SUPPLY COMP 61318.31 092216 AD 71756 Equipment Fuel and Oil -34.89 C n-g-9-7-15- 711cc 11 ,�yuN. ..... rue acd , 6,353.20 D 235471 CK 01/23/2013 VAL084 LLC-VALI 1241 092124 VO 22210 Customer Refunds 12.41 D 235472 CK 01/23/2013 VER004 VERIZON CALIFORNIA 311.57 092219 VO 71015 Telephone 43.99 D 092228 VO 71010 Utilities 9199 D 092228 Vv 71315 Telephone 175.59 D 235473 CK 01/23/2013 WHI042 WHITE-KEITH 35.69 092003 VO 22210 Customer Refunds 35.69 D 235474 CK 01/2312013 WIR003 WIRELESS WATCHDOG, LLC 340.00 092175 VO 71305 CommunicationsEquip Rep/N 172.00 D 092176 VO 71305 CommunicationsEquip Rep/h/ 168.00 D 235475 CK 01/23/2013 WWG001 GRAINGER 177 09 092214 VO 61000 Materials&Supplies-Oper. 177.96 D 235476 CK 01123/2013 ZEN002 ZENON ENVIRONMENTAL CORP 30,000.00 092198 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 30,000.00 D 235477 CK 01/30/2013 AC0001 INVESTMENTS-ACQUISISTION 146.37 092036 VO 22210 Customer Refunds 146.37 D 235478 CK 01/30/2013 ADP002 ADP, INC 670.07 092262 VO 71200 Payroll Processing Se.dice-AI 670.07 D 235479 CK 01!30;2013 ADF004 ADP, INC 1.7 5 092263 VO 77300 Employee Programs 141.75 D 235480 CK 01/30/2013 AIR005 AIRGAS USA, LLC 100,39 09228a VO 61000 Materials &Supplies-Oper. 100 39 D 235481 CK 01/30/2013 AKDO01 DHINGRA DBA-ASHOK K. 12,805.00 092303 VO 11200 Construction in Progress WA002487 PLT151 TO PLT40 PIPELINE 510.00 D 092303 VO 11200 Construction in Progress WA002514 SUNRISE RANCH DEVELOP? 1,147.50 D 092303 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 10,582.50 D 092303 VO 74500 Engineering Consultants 565.00 D 235482 CK 01/30/2013 ARC012 ARCADIS U.S., INC 37,633.91 092403 VO 11200 Construction in Progress WA002502 Plant 143 Fac Planing Study 37,633.91 D 235483 CK 01/30/2013 ARRO09 ARROWHEAD UNITED WAY 25.00 092345 VO 23191 United Way Deduction 25.00 D 235484 CK 01/30/2013 ASS009 ASSOCIATED ENGINEERS/PARSONS 12,535.80 092405 VO 11200 Construction in Progress WA002533 NEW DISTRICT OFFICES 12,535.80 D 235485 CK 01/30/2013 ATT007 AT&T 309.88 092314 VO 71015 Telephone 158.96 D 092315 VO 71015 Telephone 84.25 D 092316 VO 71015 Telephone 50.09 D 092317 VO 71015 Telephone 16.38 D 092318 VO 71015 Telephone 0.20 D 235486 CK 0113012013 AVA005 AVAYA FINANICIAL SERVICES 1,214.81 092264 VO 22503 LTD due within 1 year 1,002.30 D 092264 VO 85100 Interest Expense 212.51 D 235487 CK 01/30/2013 BAL036 BALDWIN-JENNIFER 15.88 092025 VO 22210 Customer Refunds 15.88 D 235488 CK 01/30/2013 BAR074 BARRY'S SECURITY SERVICES, INC 3,170.19 092253 VO 72500 Security Services 1,792.11 D 092319 VO 72500 Security Services 1,378.08 D 235489 CK 01130/2013 BEL031 BELL-MARTHA 48.73 092376 VO 22210 Customer Refunds 48.73 D 235490 CK 01/30/2013 BIL003 BILL &WAGS INC. 136.64 092357 VO 71725 Vehicle Repairs/Maintenance 68.32 D 092358 VO 71725 Vehicle Repairs/Maintenance 68.32 D 235491 CK 01/30/2013 BRI032 BRIONES-RACHAEL 84.86 091489 VO 22210 Customer Refunds 84.86 D 235492 CK 01/30/2013 BR1039 LLC-BRIDGEBILT 30.27 092017 VO 22210 Customer Refunds 30.27 D 235493 CK 01/30/2013 BUR062 BURNS—DONNA H 19.54 092026 VO 22210 Customer Refunds 19.54 D 235494 CK 011`3012013 CAM004 CDM SMITH INC. 66,020.59 092342 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 30,394.53 D 092343 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 35,626.06 D 235495 CK 01/30/2013 CAR120 CARBALLO—ARIELA 138.22 092027 VO 22210 Customer Refunds 138.22 D 235496 CK 01/3012013 CAR121 CARTER—PATRICIA 446 092028 Vn 9991n r ust'. .r R.f, n., 235497 CK 01/30/2013 CHE007 CHEM-TECH INTERNATIONAL INC 23,286.57 092309 VO 65100 Treatment Chemicals 5,629.32 D 092310 VO 65100 Treatment Chemicals 14,316.27 D 092311 VO 65100 Treatment Chemicals 3,340.98 D 235498 CK 01/30/2013 CLI002 CLINICAL LAB OF S B 5,658.50 n97305 VO 11200 Constiuctiurl Ire Proyress VVAOG2292 Plant 134 Upgrade 240,00 D 092305 VO 65200 Water Testing 5,418.50 D 235499 CK 01/3012013 COL047 COLONIAL LIFE, PREMIUM 142.74 092320 VO 23132 Life ins., lincoln, phoenix 142.74 D 235500 CK 01/30/2013 CON043 CONSTRUCTION TESTING & 400.00 092306 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 400.00 D 235501 CK 01/30/2013 EAS003 East Valley Water District 1 114 zs U92340 VO 23195 FSA Withholding 1,114.35 D 235502 CK 01/30/2013 ECS001 ECS IMAGING INC. 6,862.00 092347 VO 14420 Prepaid Expense 4,002.85 D 092347 VO 71550 Office Equipment MaintContr' 2,859.15 D 235503 CK 01/3012013 ELE003 EXTINSUISHER—ELEPHANT FIRE 1,41541 092359 VO 71725 Vehicle Repairs/Maintenance 513.86 D 092360 VO 71725 Vehicle Repairs/Maintenance 401.55 D 092361 VO 71725 Vehicle RepairslMaintenance 500.00 D 2355"'4 CK 0113012013 ESTu 14 ESIRADA—MARIO 102.04 092037 VO 22210 Customer Refunds 102 04 D 235505 CK 01/30/2013 FAIG02 FAIRVIEW FORD SALES.INC 173,50 092362 VO 71720 Vehicle Parts/Supply 17a so n 235506 CK 01/30/2013 FAS008 SIGNS-FAST 74.64 092304 VO 77600 Public Education/Outreach 74.64 D 235507 CK 01/3012013 FER009 FERGUSON ENTERPRISES INC 1350 196.89 092398 VO 14310 Inventory-Constr. Materials 102.68 D 092404 VO 14310 Inventory-Constr. Materials 92.71 D 092404 VO 61000 Materials &Supplies-Oper. 1.50 D 235508 CK 01/30/2013 FIN001 FINLAYSON-CRAIG 60.40 092380 VO 22210 Customer Refunds 60.40 D 235509 CK 01/30/2013 GOD010 GODOY-JAIME 20.92 092038 VO 22210 Customer Refunds 20.92 D 235510 CK 01/30/2013 GRA066 GRACIA JR-TOMMY 3.49 091490 Vol 22210 Customer Refunds 3.49 D 235511 CK 01/30/2013 GR0014 GROUP DELTA CONSULTANTS, INC 388.08 092307 VO 11200 Construction in Progress WA002502 Plant 143 Fac Planing Study 388.08 D 235512 CK 01/30/2013 H&H002 CONTRACTORS INC-H & H GENERAL 1,744.34 092246 VO 22210 Customer Refunds 16125 D 092247 VO 22210 Customer Refunds 1,581.09 D 235513 CK 01/30/2013 HAC001 HACH COMPANY 9,464.40 092312 VO 61000 Materials&Supplies-Oper. 8,297.80 D 092312 VO 62000 Maintenance 1,166.60 D 235514 CK 01/30/2013 HAT001 HATFIELD BUICK 466.24 092234 VO 71720 Vehicle Parts/Supply 466.24 D 235515 CK 01/30/2013 HAY018 HAYNES-WILLIAM C 79.67 092039 VO 22210 Customer Refunds 79.67 D 235516 CK 01/30/2013 HDS001 HD SUPPLY WATERWORKS, LTD 1,572.48 092302 VO 61000 Materials&Supplies-Oper. 1,572.48 D 235517 CK 01/30/2013 HEN004 HENDRICKSEN-JUSTINE 101.00 092231 VO 71500 Office Supplies 101.00 D 235518 CK 01/30/2013 HIG007 HIGHLAND AREA CHAMBER 15.00 092348 VO 51605 Directors Expenses 15.00 D 235519 CK 01/30/2013 HIW001 HI WAY SAFETY 3,239.03 092287 VO 61100 Small Tools 3,239.03 D 235520 CK 01/30/2013 HOR016 HORIZON 2010 ENTERPRISE 35.46 092018 VO 22210 Customer Refunds 35.46 D 235521 CK 01130/2^13 INL005 INLAND 'A'ATER WORKS SUPPLY CO 553.77 092400 VO 61010 Materials&Supplies-Maint. -11.30 565.07 D 235522 CK 01/30/2013 INT005 INTERSTATE BATTERY 224.44 092363 VO 71727 Garage Supplies/Small Tools 224.44 D 235523 CK 01/30/2013 JRF001 J.R. FREEMAN CO., INC 20.91 092364 VO 71500 Office Supplies 20.91 D 235524 CK 01/30/2013 KUR004 KURTH—SARAH 1,674.00 092340 VO 77100 Education/Seminars/Conferer 1,674.00 D 235525 CK 01/30/2013 LAW003 LAWSON PRODUCTS,INC 465.93 092235 VO 71727 Garage Supplies/Small Tools -4.07 470.00 D 235526 CK 01/30/2013 LAW024 LAWSON—VIRGINIA 40.39 092040 VQ 272tn r...tomer Refunds 40.39 D 235527 CK 01/30/2013 LEGO06 COLLIER DBA^KEITH 4,132.00 092236 VO 71615 Building Repairs/Maintenanc 4,132.00 D 235528 CK 01/30/2013 LIE005 WHITMORE LCW—LIEBERT CASSIDY 2,740.00 092308 VO 72400 Legal Fees 2,670.00 D 092349 VO 77100 Education/Seminars/Conferer 70.00 D 235529 CK 01/30/2013 LOP101 LOPEZ—JORDAN 32.03 09149' v0 22210 Customer Refunds 32.03 D 235530 CK 01/30/2013 MAC002 MAC'S SPRING SHOP 4.32 092233 VO 71720 Vehicle Parts/Supply 4.32 D 235531 CK 01/30/2013 MER025 MERRITT—SUE 57.78 092112 VO 22210 Customer Refunds 57.78 D 235532 CK 01/30/2013 MIL001 MILOBEDZKI—JACEK 900.00 092252 VO 74100 Computer Consultants 900.00 D 235533 CK 01/3012 01 3 MIL061 MILLER, SPATIAL SERVICES, LLC 2880.06 092372 VO 51700 Temporary Labor 2,880,00 D 235534 CK 01/30120/3 MIL064 MILLER—RANDALL 177,00 092344 VO 22210 Customer Refunds 177.00 D 235535 CK 01/30/2013 NAP007 NAPA AUTO PARTS/BOSS MOSS 321.21 092241 VO 71720 Vehicle Parts/Supply 60.44 D 092365 VO 71720 Vehicle Parts/Supply 219.81 D 092366 VO 71720 Vehicle Parts/Supply 40.96 D 235536 CK 01/30/2013 NEV016 NEVAREZ—ASUNCION 15.60 092019 VO 22210 Customer Refunds 15.60 D 235537 CK 01/30/2013 ONL002 ONLINE RESOURCES CORPORATION 122.52 092254 VO 22210 Customer Refunds 90.64 D 092321 VO 22210 Customer Refunds 31.88 D 235538 CK 01/30/2013 PAM001 MGMT—PAMA 104.28 092389 VO 22210 Customer Refunds 104.28 D 235539 CK 01/30/2013 PET001 PETTY CASH 294.59 092402 VO 66500 Cash Over/Short 132.00 D 092402 VO 71105 Meals, Lodging, Travel 88.64 D 092402 VO 71500 Office Supplies 73.95 D 235540 CK 01/30/2013 PET031 PETERSON—RON 6.93 092115 VO 22210 Customer Refunds 6.93 D 235541 CK 01/30/2013 POM002 POMA DISTRIBUTING CO 418.76 092367 VO 71727 Garage Supplies/Small Tools 418.76 D 235542 CK 01/30/2013 RBF001 RBF CONSULTING 3,650.00 092406 VO 11200 Construction in Progress WA002516 GREENSPOT RD & BRIDGE 1 3,650.00 D 235543 CK 01/30/2013 RRT001 R& R TIRE SERVICE 34.00 092238 VO 71725 Vehicle Repairs/Maintenance 18.00 D 092239 VO 71725 Vehicle Repairs/Maintenance 16.00 D 235544 CK 01/30/2013 SAF001 SAFETY KLEEN ACCOUNTS PAYABLE 228.55 092237 VO 71727 Garage Supplies/Small Tools 228.55 D 235545 CK 01/30/2013 SAF005 COMPANY—SAFETY COMPLIANCE 200.00 092368 VO 74400 Safety Consultants 200.00 D 235546 CK 01/3012013 SAN006 SAN BERNARDINO VALLEY MUNI 90,198.60 092339 VO 61030 Purchased Water 90,198.60 D 235547 CK 01/3012013 SAN007 SAN BOND PUBLIC EMPLOYEES ASSN 722.07 092350 VO 23170 Union Dues 722.07 D 235548 CK 01/3012013 SAN015 SAN BONO CO FIRE PROTECTION 7,088.00 092323 VO 77550 Regulatory Compliance 443.00 D 092324 VO 77550 Regulatory Compliance no2325 .JO 443.00 D 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FARMER BROS CO 234.52 092665 Vn 71 Fn4 Kitch.,.. eupplics - - --- ,.,...,,.,,, ,,,.�r�. 234.52 D 235597 CK 02/06/2013 FAR002 FARRINGTON-STEVEN 550.00 oszaas VO 76600 OPEB-Retiree Medical 550.00 D 235598 CK 02106/2013 FER009 FERGUSON ENTERPRISES INC 1350 1,530.56 092631 VO 14310 Inventory-Constr. Materials 1,530.56 D 235599 CK 02/06/2013 FOX001 FOX-JANA 363.36 092448 AD 76500 Health/Dental/I ife Insnranro -36.64 C 092447 VO 76600 OPEB- Retiree Medical 400.00 D 235600 CK 02/06/2013 FRA002 FRANCHISE TAX BOARD 800.00 092607 VO 13750 Other A/R-City Creek 800.00 D 235601 CK 02/06/2013 GIB012 GIBSON-NORMA 6.11 062066 VO 22210 Customer Refunds 6.11 D 235602 CK 02/06/2013 GRA003 GRANT-GORDON 550.00 092449 VO 76600 OPEB-Retiree Medical 550.00 D 235603 CK 02106/2013 GUZO18 GUZMAN-DAVID 20.65 092070 VO 22210 Customer Refunds 20.65 D 235604 CK 02/06/2013 HAT001 HATFIELD BUICK 20.64 092614 VO 71720 Vehicle Parts/Supply 20.64 D 92622 0 CK 021'06i2013 HiG02i HIGHLAND EQUIPMENT RENTAL 58.98 062622 VO 61000 Materials&Supplies-Oper. 58.98 D 235606 CK 02/06/2013 HIW001 HI WAY SAFETY 322.12 062623 VO 79100 Safety Equipment 322.12 D 235607 CK 02/0612013 H0009 HO-TINH 61.39 092071 VO 22210 Customer Refunds 61.39 D 235608 CK 02/0612013 INF005 INFOSEND. INC 46,801.03 052609 VO 66000 Postage- Billing 8,667.64 D 092609 VO 66050 Outsourr,P Billing o8.'i67.64 D 235609 CK 02/06/2013 INL005 INLAND WATER WORKS SUPPLY CO 520.62 0926228 VO 61000 Materials & Supplies-Oper. -1053 531 25 D 235610 CK 2'06;20 D 1„ iNT005 inji'�u�l Al` B.^.TIER, 29 1/ 092624 VO 71570 Computer Supplies 29.17 D 235611 CK 02106/2013 INT018 INTERMEDIA 1,282.49 092610 VO 74950 Other Contracted Services 1,282.49 D 235612 CK 02/06/2013 JOH001 JOHNSON MACHINERY CO 124.13 092615 VO 71755 Equipment Repairs/Maintenat 124.13 D 235613 CK 02/0612013 JRF001 J.R. FREEMAN CO., INC 2,343.27 092596 VO 71570 Computer Supplies 195.66 D 092605 VO 71500 Office Supplies 1,182.95 D 092605 VO 71570 Computer Supplies 964.66 D 235614 CK 02/06/2013 KAS001 KASTEN—REBECCA 550.00 092463 VO 76600 OPEB- Retiree Medical 550.00 D 235615 CK 02/06/2013 KIN002 KING—ED 90.00 092428 VO 77400 Licenses and Certifications 90.00 D 235616 CK 02/06/2013 KIP002 THE KIPLINGER TAX LETTER 38.00 092606 VO 71400 Memberships and Dues 38.00 D 235617 CK 02/06/2013 KON004 KONICA MINOLTA BUSINESS 53.00 092666 VO 71550 Office Equipment MaintContn 5100 D 235618 CK 02/06/2013 LAW003 LAWSON PRODUCTSJNC 527.54 092625 VO 61000 Materials&Supplies-Oper. -4.60 532.14 D 235619 CK 02/06/2013 MAR212 MARQUEZ—ANDREW 56.73 092387 VO 22210 Customer Refunds 56.73 D 235620 CK 02/06/2013 MAR213 MARTIN EZ—DO LOBES 102.66 092414 VO 22210 Customer Refunds 102.66 D 235621 CK 02/06/2013 MAS018 MASTERS—BARBARA 67.18 092072 VO 22210 Customer Refunds 67.18 D 235622 CK 02/06/2013 MAS019 MASSENGALE—KARLA A 25.22 092248 VO 22210 Customer Refunds 25.22 D 235623 CK 02/0612013 MAT036 MATHIS DBA—ROBERT W 1,497.50 092662 VO 74900 Miscellaneous Consultants 1,497.50 D 235624 CK 02/0612013 MCM002 MCMASTER-CARR 251.25 092629 VO 61000 Materials&Supplies-Oper, -4.91 129.51 D 092629 VO 61100 Small Tools -4.91 126.65 D 235625 CK 02/0612013 MET002 METROPOLITAN LIFE INS CO 174.03 092451 AD 76500 Health/Dental/Life Insurance -11.91 C 092450 VO 23130 Life Insurance-Met Life 185.94 D 235626 CK 02/0612013 MUN031 MUNOZ-MARCELLA 10.65 092073 VO 22210 Customer Refunds 10.65 D 235627 CK 02/0612013 NAP007 NAPA AUTO PARTS/BOSS MOSS 50.36 092597 VO 71720 Vehicle Parts/Supply 7.55 D 092603 VO 71727 Garage Supplies/Small Tools 15.01 D 092604 VO 71727 Garaqe Supplies/Small Tools 27.80 D 235628 CK 02/06/2013 NG0010 NGO^NHIEU T 45.35 092074 VO 22210 Customer Refunds 45.35 D 235629 CK 02/0612013 OB1002 OBILLO-VICTOR 21.04 092075 VO 22210 Customer Refunds 21.04 D 235630 CK 02/06/2013 ONL002 ONLINE RESOURCES CORPORATION 405.91 092472 VO 22210 Customer Refunds 63.79 D 092608 VO 22210 Customer Refunds 217.12 D 092661 VO 22210 Customer Refunds 125.00 D 235631 CK 02/0612013 PAL035 PALOMARES-FRANK 135.00 092433 VO 51700 Temporary Labor 135.00 D 235632 CK 02/06/2013 PAR066 JUSTIN D PARKER 70.00 092626 VO 77400 Licenses and Certifications 70.00 D 235633 CK 0210612013 PH0001 PHOENIX HOME LIFE 98.72 092452 VO 23132 Life ins, lincoln, phoenix 98.72 D 235634 CK 02/06/2013 PL0002 PLUS 1 PERFORMANCE 401.14 092612 VO 71725 Vehicle Repairs/Maintenance 401.14 D 235635 CK 02/0612013 PROO16 SAMUEL ADAM VICKERY 855.00 092438 VO 77300 Employee Programs 855.00 D 235636 CK 02/0612013 PR0035 PROCESS SOLUTIONS, INC 575.00 092616 VO 62000 Maintenance 57500 D 235637 CK 02/06/20013 REA002 REARDON-MICHAEL 298,71 092454 AD 76600 OPEB- Retiree Medical -3.00 C 092455 AD 76500 HealL /Dental/L'�fe insurance -36.64 C 092453 VG 7nnfj, OPFn- ReiU H9 ivieih:ai 333 35 D 235638 CK 02/06/2013 RET002 RETANA—CARLOS 26.14 092249 VO 22210 Customer Refunds 26.14 D 235639 CK 02/06/2013 RRT001 R& R TIRE SERVICE 18.00 092930 VO 71725 Vehicle Repairs/Maintenance 18.00 D 235640 CK 02/06/2013 SAN004 SAN BERNARDINO—CITY OF 467,279,40 092104 VO 64000 Contracted Treatment-City 467,279.40 D 235641 CK 02/06/2013 SAN006 SAN BERNARDINO VALLEY MUNI 950.00 092664 VO 77500 Regulatory Fees 950.00 D 235642 CK 02/06/2013 SAN013 SANTINI—STEVE 400.00 092456 VO 76600 OPEB- Retiree Medical 400.00 D 235643 CK 02/06/2013 SAN038 SAN BERNARDINO COUNTY RECORDER 42.00 092429 VO 22218 Lien Release Fee Payable 4200. D 235644 CK 02/06/2013 SE1001 SEIFERT—IGNATZ 338.35 092464 VO 76600 OPEB- Retiree Medical 338.35 D 235645 CK 0210612013 500003 SOUTH COAST A Q M D 426.41 092667 VO 77500 Regulatory Fees 115.56 D 092668 VO 77500 Regulatory Fees 310.85 D 235646 CK 02/0612013 STA013 STAFFORD—FRED 477.59 092458 AD 76500 Health/Dental/Life Insurance -72.41 C 09249 VO 76600 OPEB-Retiree Medical 550.00 D 235647 CK 02/06/2013 STA041 STAR AUTO PARTS 25.41 092598 VO 71720 Vehicle Parts/Supply 7.01 D 092613 VO 71720 Vehicle Parts/Supply 18.40 D 235648 CK 02/06/2013 ST0003 STURDIVAN—GARY 477.59 092460 AD 76500 Health/Dental/Life Insurance -72.41 C 092459 VO 76600 OPEB- Retiree Medical 550.00 D 235649 CK 02/06/2013 SUP007 MANAGEMENT—SUPERIOR PROPERTY 24.37 092250 VO 22210 Customer Refunds 24.37 D 235650 CK 02/06/2013 THE016 THE PRESS ENTERPRISE 114.26 092663 VO 71410 Books and Subscriptions 114.26 D 235651 CK 02/06/2013 THRO10 CALIFORNIA LLC—THR 115.28 092076 VO 22210 Customer Refunds 39.19 D 092251 VO 22210 Customer Refunds 19.15 D 092394 VO 22210 Customer Refunds 56.94 D 235652 CK 02106/2013 TUR019 TRUSS—RONALD 71.84 092077 VO 22210 Customer Refunds 71.84 D 235653 CK 02106/2013 UN1002 UNITED PARCEL SERVICE 6.83 092617 VO 71505 Postage 6.83 D 235654 CK 02/0612013 UN1021 UNITED SITE SERVICES 119.23 092430 VO 62000 Maintenance 119.23 D 235655 CK 02/06/2013 USB003 U.S. BANK 61556.10 092469 AD 71570 Computer Supplies -1,115.58 C 092468 VO 14420 Prepaid Expense 763.00 D 092468 VO 51605 Directors Expenses 23.50 D 092468 VO 66100 Merchant Settlement Fees 308.35 D 092468 VO 71105 Meals, Lodging,Travel 1,599.25 D 092468 VO 71400 Memberships and Dues 545.00 D we.vo VO 71405 Subscription Into Sw�ces 18.95 n 092468 VO 71500 Office Supplies 570.91 D 092468 VO 71570 Computer Supplies 699.00 D 092468 VO 71727 Garage Supplies/Small Tools 33.43 D 092468 VO 72310 Printing and Publishing 200.00 D 092468 VO 73100 Audit/Accountino_ Fees 505.00 D 092468 VO 77100 Education/Seminars/Conferer 742.72 D 092468 VO 77600 Public Education/Outreach 1,662.57 D 235656 CK nyn6pn13 i iSPnn1 I IS POSTAI. SFRVICE/POSTAGE 5.000.00 092621 VO 71505 Postage 5,000.00 D 235657 CK 02/06/2013 WED001 COMMUNITY FUND—WEDGEWOOD 46.06 092399 VO 22210 Customer Refunds 46.06 D 235658 CK 02/06/2013 WIL005 WILLIAMS—ALLEN 105.00 092413 VO 77400 Licenses and Certifications 105.00 D 235659 CK 02/06/2013 Y00001 YOUNG—GARY 412.75 092462 AD 76600 OPEB- Retiree Medical 3.00 C 092461 VO 76600 OPEB-Retiree Medical 415.75 D Tot 1444994.66 BOARD AGENDA STAFF REPORT Meeting Date: February 13,2013 East Valley Water District Public Hearing: ❑ ----- — Discussion Item: .CST Consent Item: ❑ Closed Session: ❑ Febritary 6,2013 TO: GOVERNING BOARD MEMBERS FROM GENERAL MANAGER/CEO SUBJECT. FISCAL,YEAR 2012-13 MID-YEAR BUDGET REVIEW RECOMMENDATION: Staff recommends that the Board of Directors approve the proposed mid-year budget adjustments for FY 2012-13. BACKGROUND/ANALYSIS: The mid-year budget review process is intended to provide the Board of Directors with the information needed to assess the implementation of their strategic initiatives and financial plans. Accordingly, staff is pleased to present a detailed analysis of revenues and expenditures, and progress in meeting Key Performance Indicators,as of December 31, 2012. With the Board's successful identification of priorities through the Strategic Planning process and conservative approach to adoption of the FY 2012-13 Budget, the first half of the year has exceeded expectations. The original FY 2012-13 Budget was balanced, with the difference between revenues and expenses in the amount of $810,000 designated to be transferred to resen-s. At mid-year, staff is projecting an additional $480,000 transfer to reserves, after accounting for adjustments in which staff is proposing increased investment in equipment and technology which would directly enhance interactions between staff and District customers. At this time, the District is performing 5% ahead of projected revenues, and is under budget for expenditures by 5%u, helping the District achieve a positive cash flow of over $3 million for the first six(6) months of the year(Table 1). In the last year, the guidance and support of the Board has allowed for great strides in moving the District forward, resulting in increased efficiency, while improving effective and responsive quality service to the customers. Page� I SR#0205 AGENDA DATE: February 13,2013 SUBJECT: FISCAL YEAR 2012-13 MID-YEAR BUDGET REVIEW Table 1 District Wide Summary FY 2013 YTD %of Budget Actual Budget REVENUE 29,826,933 16,445,306 55% EXPENSES 29,016,933 12,913,738 45% NET INCOME $ 810,000 $ 3,531,568 Revenues: Through December 31", water sales are exceeding budget by $520,000, and operating revenues in total are exceeding budget by $796,000. These results are due entirely to a conservative approach to budgeting, as seasonal fluctuations in demand, and the effects of rate changes,were accounted for in the monthly distribution of budgeted revenues in the accounting system. The most significant revenue increase was for Disconnect Notice Charges, which were increased in December 2012 from $5.00 to $20.00 due to the more efficient and effective method of delivery adopted by the Board. As a result, revenue for this line item has significantly increased,which will be adjusted accordingly as part of this review. Table 2. Revenues. FY 2013 YTD %of '. Budget Actual Budget WATER FUND Water Sales $ 13,798,600 $ 8,356,420 61% Meter Charges 4,514,650 2,140,851 47% Initiation of Service 78,000 36,800 47% Shutoff Charges 138,000 125,540 91% Miscellaneous Revenue 16,500 2,189 13% Cooperative Agreements 44,600 8,518 19% Interest Investments 21,890 14,991 68% Total Water Revenue $ 18,612,240 $ 10,685,309 57% SEWER FUND Sewer Collection $ 4,367,000 $ 2,159,497 49% Sewer Treatment 6,776,908 3,600,371 53% Inpection Fees 500 75 15% Miscellaneous Revenue 16,500 - 0% Interest Investments 53,785 54 0% Total Sewer Revenue $ 11,214,693 $ 5,759,997 51% TOTAL REVENUE 29,826,933 16,445,306 559/6 Expenditures: The Board's direction to follow the Strategic Plan resulted in staff re-evaluating business processes to ensure that the District is investing resources to meet the stated goals and Page 12 SR#0205 AGENDA DATE: February 13,2013 SUBJECT: FISCAL.YEAR 2012-13 MID-YEAR 13UDGET REVIEW objectives. For example, the Board directed staff to explore more efficient methods of water delivery. In response, staff has identified treated water by Envirogen as an expensive source of water and has found an alternative method of producing water that will meet customer demands while greatly decreasing the need for this expensive source. As such, expenditures are tracking under budget by `% (Table 3), with the exception of proposed budget amendments. With continued improvements to operations and staffing levels, staff anticipates additional savings in the Operating Budget in the amount of $480,000 by the end o? the fiscal year. The Water Supply line item is below the budget due to delayed invoicing by San Bernardino Water Conservation District but will balance at the end of the year. The Capital Outlay account is also low because major purchases and well/booster rehabilitations have been deferred until later in the fiscal year when demand for water is low, so as not to disturb water service to residents. Table 3_E,�Z ndqures FY 2013 YTD %of Budget Actual Budget WATER FUND Personnel 5,054,286 2,347,710 46% Water Supply 511,320 153,761 30% Operating& Maintenance 7,343,082 3,069,749 420/6 Capital Outlay 373,500 54,345 15% CIP 1,762,529 881,265 50% Debt Service 2,757,523 1,249,644 _ 45% Total Water Fund Expenses 17,802,240 7,756,474 44% SEWER FUND Personnel 2,121,886 937,007 44% Operating & Maintenance 7,901,460 4,082,166 52% Capital Outlay 106,000 28,100 270/6 CIP 963,900 91,697 10% Debt Service 121,447 18,294 15% Total Sewer Fund Expenses 11,214,693 5,157,264 46% TOTAL EXPENSES 29,016,933 12,913,738 _ 45% A detailed report of expenditures by line item for the District can be reviewed in Attachment B, by fund(Attachment C and D),and by Department(Attachment E). Proposed Adjustment s: Staff continua,ly evaluates processes, procedures and staffing to ensure the most: effective and efficient operations of business for the District. Attachment F provides a summary of the overall District adjustments to the budget. Staff anticipates a total of$1,328,500 available to transfer to reserves ($1,290,000 from the water fund and $38,500 from the sewer Page 13 SR#0205 AGENDA DATE: February 13, 2013 SUBJECT: FISCAL YEAR 2012-13 MID-YEAR BUDGET REVIEW fund). This equates to an additional $480,000 more than the initial $810,000 adopted at the beginning of the Fiscal Year. The details of each line item for which staff is proposing an adjustment is provided in Attachment G and includes the following items: Table 4 Proposed Budget Amendments Adjusted A1110LInt Description $270,000 Revenue increase- additional revenue received for Shutoff Notice Char es $125,000 Decrease in Labor Cost - with the retirement of 3 positions by the end of December 2012 and the reduction of overtime with the use of a 3'1 party to deliver shutoff notices t $500,000 Water Treatment Cost Decrease- of treating water through Envirogen units at Wells 107 and 40. * $120,000 Decrease Cost-water treatment chemicals and landscaping contract. + $100,000 Decreased Cost-electricity for pumping water. - $75,000 Increase Cost - Santa Ana Sucker Litigation $180,000 Increased Cost- 3` art contractor to deliver Shutoff Notices - $230,000 Increase in Capital Outlay to fund new accounting and billing software. The existing software is unable to meet the financial demands of the District. Currently, there are 2 different softwares used for Finance and Billing. Staff intends to consolidate and use one brand of software. $150,000 Increase in Capital Improvement Program to begin the Water Master Plan Update. The Harmony project has asked the District to complete this study quickly and will possibly reimburse the District for a portion of the cost of the ro sfer$$0 Tr—an 0 from the Sewer CIP to the Headquarters Project The District has prudently positioned itself to build up the reserve fund in FY 2012-13 with $810,000. With mid-year adjustments that have required additional funding in the amount of $635,000, staff has worked diligently to identify and analyze opportunities to improve the efficiency of business processes and operations to offset the increase and contribute and additional $480,000 to the Reserve Fund. Moreover, the increased efficiency has not affected the achievement of completing nearly all performance measures adopted for FY 2012-13 (Attachment Hl-H4) nor impact quality services to the customers. Staff continues to closely and actively manage service delivery and operations in hopes to outperform budgeted expectations by the end of the fiscal year. FISCAL IMPACT: With the approval of mid-year budget adjustments, there will be an additional $480,000 that will be transferred to the reserves at the end of FY 2012-13 with no impact to services to the customers. Page 14 SR#0205 AGENDA DATE: February 13,2013 SUPJFCT: FISCAL YEAR 2012-13 MID-YEAR BUDGET REVIEW Respectfully submitted: Recommended by: e ° bbl J ohnura Brian'iompki General Manag✓?r/CEO Chief Financial Officer ATTACHMENTS: District Wide Summary Analysis All Funds Operating Expenses Summary Water Fund Operating Expenses Summary Sewer Fund Operating Expenses Summary Department Operating Expenses Summary District Wide Summary of Budget Adjustments Detailed Analysis of Budget Adjustments Kev Performance Indicators Page i i S R#0205 NI-TACHMENT A EAST VALLEY WATER DISTRICT FY 2012-13 MID-YEAR BUDGET REVIEW DISTRICT WIDE SUMMARY ANALYSIS JULY 1,2012 -DECEMBER 31, 2012 FY 2013 YTD % of Budget _ Actual _ Budget WATER FUND Water Revenue Water Sales $ 13,798,600 1; 8,356,420 61% Meter Charges 4,514,650 2,140,851 47% Initiation of Service 78,000 36,800 47% Shutoff Charges 138,000 125,540 91% Miscellaneous Revenue 16,500 2,189 13% Cooperative Agreements 44,600 8,518 19% Interest Investments 21,890 14,991 _ 68% Total Water Revenue $ 18,612,240 1; 10,685,309 57% Water Expenses Personnel 5,054,286 2,347,710 46% Water Supply 511,320 153,761 30% Operating & Maintenance 7,343,082 3,069,749 42% Capital Outlay 373,500 54,345 15% CIP 1,762,529 881,264,50 50% Debt Service 2,757,523 _ 1,249,644 _ 45% Total Water Fund Expenses 17,802,240 7,756,473 44% NET INCOME 810,000 2,928,836 SEWER FUND Sewer Revenue Sewer Collection $ 4,367,000 $ 2,159,497 49% Sewer Treatment 6,776,908 3,600,371 53% Inpection Fees 500 75 15% Miscellaneous Revenue 16,500 - 0% Interest Investments 53,785 _ 54 _ 0% Total Sewer Revenue $ 11,214,693 $ 5,759,997 51% Sewer Expenses Personnel 2,121,886 937,007 44% Operating & Maintenance 7,901,460 4,082,166 52% Capital Outlay 106,000 28,100 27% CIP 963,900 91,697 10% Debt Service 121,447 _ 18,294 15% Total Sewer Fund Expenses 11,214,693 5,157,264 46% NET INCOME 602,733 ATTACHMENT B EAST VALLEY WATER DISTRICT FY 2012-13 MID-YEAR BUDGET REVIEW OPERATING EXPENSES SUMMARY ALL FUNDS FY 2013 YTD % of ALL FUNDS Budget Actual Budget PERSONNEL Labor 4,549,000 2,050,026 45% Temporary Labor 150,000 100,505 67% Overtime 225,000 92,134 41% Standby - 24,173 CIP (212,000) (130,431) 62% Benefits 2,346,172 1,095,770 47% Directors Fees 88,000 36,880 42% Directors Benefits 30,000 15,660 52% Personnel Total $ 7,176,172 $ 3,284,717 46% WATER SUPPLY Purchased Water 200,000 45,000 23% Groundwater Replenishment 208,680 108,761 52% Water Stock Assessment 102,640 - Water Supply Total $ 511,320 $ 153,761 30% OPERATING EXPENSES Materials &Supplies 689,097 241,612 35% Tools 8,000 16,020 200% Office Supplies 98,850 37,745 38% Chemicals 525,000 140,237 27% Contract Services 1,535,735 789,539 51% Water Testing 156,600 38,950 25% Water Treatment 1,290,950 374,451 29% Sewer Treatment 6,776,908 3,540,685 52% Utilities 124,450 38,313 31% Electric 2,350,000 1,097,739 47% Telephone - 31,690 Fuel 151,700 63,513 42% Permits 60,000 32,027 53% Postage 127,600 65,729 52% Printing & Publishing - 1,935 Consulting Services 584,550 247,450 42% Legal Services 171,000 90,761 53% Rents & Leases 186,750 103,743 56% Professional Development 223,852 111,246 50% Insurance/Claims 180,000 88,575 49% Bad Debt 3,500 (44) -1% Operating Expenses Total $ 15,244,542 $ 7,151,914 47% TOTAL $ 22,932,034 $ 10,590,393 46% ATTACHMENT C EAST VALLEY WATER DISTRICT FY 2012-13 MID-YEAR BUDGET REVIEW WATER FUND OPERATING EXPENSES SUMMARY JULY 1, 2012-DECEMBER 31, 2012 FY 2013 YTD % of WATER FUND Budget Actual Budget PERSONNEL Labor 3,236,700 1,474,508 46% Temporary Labor 75,000 50,252 67% Overtime 175,900 73,900 42% Standby - 24,173 CIP (167,000) (106,226) 64% Benefits 1,662,886 804,832 48% Directors Fees 52,800 18,440 35% Directors Benefits 18,000 7,830 _ 44% Personnel Total $ 5.054,286 $ 2,347,710 46% WATER SUPPLY Purchased Water 200,000 45,000 23% Groundwater Replenishment 208,680 108,761 52% Water Stock Assessment 102,640 - _ 0% Water Supply Total $ 511,320 $ 153,761 30% OPERATING EXPENSES Materials&Supplies 621,837 211,771 34% Tools 8,000 14,927 187% Office Supplies 62,465 24,043 38% Chemicals 525,000 140,237 27% Contract Services 1,112,919 604,834 54% Wate=Testing 156,600 38,950 25% Water Treatment 1,290,950 374,451 29% Utilities 85,587 27,331 32% Elechic 2,350,000 1,097,739 47% Telephone - 21,978 Fuel 121,180 50,907 42% Permits 50,000 23,779 48% Postage 66,500 33,548 50% Printing & Publishing - 1,161 Consulting Services 370,710 156,554 42% Legal Services 102,600 62,216 61% Rents& Leases 110,875 61,806 56% Professional Development 162,109 71,390 44% Insurance/Claims 144,000 52,151 36% Bad Cebt 1,750 _ (22) _ -1% Operating Expenses Total $ 7,343,082 9. 3,069,749 42% TOTAL $ 12,908,688 g. 5,571,220 4-3 ATTACHMENT D EAST VALLEY WATER DISTRICT FY 2012-13 MID-YEAR BUDGET REVIEW SEWER FUND OPERATING EXPENSES SUMMARY JULY 1, 2012 -DECEMBER 31, 2012 FY 2013 YTD % of SEWER FUND Budget Actual Budget PERSONNEL Labor 1,312,300 575,518 44% Temporary Labor 75,000 50,252 67% Overtime 49,100 18,234 37% CIP (45,000) (24,205) 54% Benefits 683,286 290,938 43% Directors Fees 35,200 18,440 52% Directors Benefits 12,000 7,830 65% Personnel Total $ 2,121,886 $ 937,007 44% OPERATING EXPENSES Materials & Supplies 67,260 29,841 44% Tools - 1,094 Office Supplies 36,385 13,702 38% Contract Services 422,816 184,704 44% Sewer Treatment 6,776,908 3,540,685 52% Utilities 38,863 10,983 28% Telephone 9,713 Fuel 30,520 12,606 41% Permits 10,000 8,247 82% Postage 61,100 32,181 53% Printing & Publishing 774 Consulting Services 213,840 90,897 43% Legal Services 68,400 28,545 42% Rents& Leases 75,875 41,937 55% Professional Development 61,743 39.855 65% Insurance/Claims 36,000 36,424 101% Bad Debt 1,750 !22) -1% Operating Expenses Total $ 7,901,460 $ 4,082166 52% TOTAL $ 10,023,346 $ 5,019,173 50% AFTACHMENT E EAST VALLEY WATER DISTRICT FY 20112-13 MID-YEAR BUDGET REVIEW DEPARTMENT OPERATING EXPENSES SUMMARY ALLFUNDS FY 2013 YTD % of _Budget Actual Budget Board of Directors Personnel $ 118,000 $ 54,069 46% Maintenance & Operations _ 30,000 2,717 9% Department Total 148,000 56,786 38% Administration Personnel 1,123,883 547,818 49% Maintenance & Operations _ 1,264,597 600,891 48% Department Total 2,388,480 1,148,709 48% Finance Personnel 1,026,718 492,220 48% Maintenance & Operations _ 288,155 93,937 33% Department Total 1,314,873 586,157 45% Customer Service Personnel 1,084,512 420,424 39% Maintenance& Operations 491,482 274,444 56% Department Total 1,575,994 694,868 44% Engineering Personnel 841,749 464,181 55% Maintenance & Operations _ 278,445 141,298 51% Department Total 1,120,194 605,479 54% Water Production Personnel 1,357,097 617,167 45% Maintenance&Operations 5,028,515 1,953,702 39% Department Total 6,385,612 2,570,869 40% Field Maintenace Personnel 1,836,213 819,269 45% Maintenance &Operations _ 7,863,348 4,084,925 52% Department Total 9,699,561 4,904,194 519/. Summary Personnel 7,388,172 3,415,148 46% CIP (212,000) (130,431) 62% Maintenance &Operations 15,244,542 7,151,914 47% Water Supply 511,320 153,761 30% DISTRICT TOTAL $ 22,932,034 $ 10,590,392 46% ATTACHMENT EAST VALLEY WATER DISTRICT FY 2012-13 MID-YEAR BUDGET REVIEW DISTRICT WIDE SUMMARY ANALYSIS PROPOSED BUDGET ADJUSTMENTS FY 2013 Mid-Year Amended Budget Adjustment Budget % Change WATER FUND Water Revenue Water Sales $ 13,798,600 $ - $ - 0% Meter Charges 4,514,650 - - 0% Initiation of Service 78,000 - - 0% Shutoff Charges 138,000 240,000 378,000 174% Miscellaneous Revenue 16,500 30,000 46,500 182% Cooperative Agreements 44,600 - - 0% Interest Investments 21,890 - - 0% Total Water Revenue $ 18,612,240 $ 270,000 S 18,882,240 1% Water Expenses Personnel 5,054,286 (125,000) 4,929,286 -2% Water Supply 511,320 - 511,320 0% Operating & Maintenance 7,343,082 (465,000) 6,878,082 -6% Capital Outlay 373,500 230,000 603,500 62% CIP 1,762,529 - 1,762,529 0% Debt Service 2,757,523 - 2,757,523 0% Total Water Fund Expenses 17,802,240 (360,000) 17,442,240 -2% Capital Improvement Program 20,061,870 150,000 20,211,870 1% NET INCOME 810,000 480,000 $ 1,290,000 SEWER FUND Sewer Revenue Sewer Collection $ 4,367,000 $ - $ 4,367,000 0% Sewer Treatment 6,776,908 - 6,776,908 0% Inpection Fees 500 - 500 0% Miscellaneous Revenue 16,500 - 16,500 0% Interest Investments 53,785 - 53,785 0% Total Sewer Revenue $ 11,214,693 $ - $ 11,214,693 0% Sewer Expenses Personnel 2,121,886 (38,500) 2,083,386 -2% Operating & Maintenance 7,901,460 7,901,460 0% Capital Outlay 106,000 - 106,000 0% CIP 963,900 - 963,900 0% Debt Service 121,447 - 121,447 0% Total Sewer Fund Expenses 11,214,693 (38,500) 11,176,193 0% NET INCOME - 38,500 38,500 - ATTACHMENT G EAST VALLEY WATER DISTRICT FY 2012-13 MID-YEAR BUDGET REVIEW DETAIL ANALYSIS PIROPOSED BUDGET ADJUSTMENTS FY 2013 Increase/ Amended Item Budget (Decrease) Budget %Change OPERATING Revenue i Water Shutoff Charges 138,000 240,000 378,000 2 Water Misc Revenue _ 16,500 30,000 46,500 3 Total Revenue Adjustment 270,000 1% Expenses a Finance Labor 1,026,718 (30,000) 996,718 5 Field Maintenance Labor 1,836,213 (40,000) 1,796,213 6 Customer Svc Labor 652,000 (40,000) 612,000 Customer Svc Overtime 60,000 (15,000) 45,000 8 Water Treatment Contract 1,290,950 (500,000) 790,950 9 Grounds Maintenace Contract 425,200 (20,000) 405,200 10 Chemicals 525,000 (1 D0,000) 425.000 11 Electricity 2,350,000 (100,000) 2,250,000 12 Legal Services 171,000 75,000 246,000 13 Contract Billing 43,000 180,000 223.000 A Well Maintenance & Repairs 10,000 40,000 50,000 15 Pumping Maintenance& Repairs 150,000 (40,000) 110.000 16 Customer Svc Prof Development 10,150 (750) 9 400 Customer Svc Materials&Supplies 3,832 750 4.582 18 Total Operating Adjustment (590,000) -3% CAPITAL OUTLAY 9 Billing System Upgrade 20,000 50,000 70,000 20 New ERP Software - 150,000 150,000 21 Digital Scanner _ = 30,000 30,000 Totai Capital Outlay Adjustment 230,000 48% CAPITAL IMPROVEMENT PROGRAM 22 Water Master Plan Update - 150,000 Sewer Main Lining 225,000 (187,000) 38,000 24 Del Rosa Main Replacement 238,000 (238,000) - Lankershim Main Replacement 450,000 (450,000) - 2C 7th Street Sewer Replacement - 375,000 375,000 27 Headquarters Project _ = 500,000 Total C'P Adjustment 1;30,000 1% NET ADJUSTMENT 480,000 ATTACHMENT H-1 EAST VALLEY WATER DISTRICT STRATEGIC INITIATIVES FY 2012-13 PERFORMANCE MEASURES 1. Provide Safe and Reliable Water Supply Goals and •. Measure/Indicator Make changes to chart of accounts to In progress- Staff has a draft chart of accounts to capture pertinent information im lemcnt- Develop a Sewer Maintenance Plan and fee In progress. Staff has a draft of the fee schedule Identify unit cost for each for semcc for Parton State Hospital being reviewed internally before final a xoval- source of delivery Develop unit cost for sewer clearing In progress. ivlaintenance, Finance and Fngmcenng services staff are working together to calculate the unit costs_ Continue sewer video inspection(63 miles annually) 79.5 miles cleaned=126gh com pIcte Complete 30"pipeline from plant 151 to Project Is schcdulcd to be rebid. District staff is plant 40 which will allow transmission of collaboratingwith the City of Highland to combine Address current water from lower zones in the District's construction projects which occur w[III in common west end to higher zones in the cast end pubhu right of way constraints to system flexibility Complete Plant 40 Booster Station which will allow the District to boost water from the Intermediate Pressure Zone to the i Upper Zone. Construction is schcdulcd to begin in earl,2013 Meet Federal and State Complcte Baseline Gardens Mutual Water Regulatory Requirements Company Project. Project pending SRF funding. Complete treatment technology upgrade { and expansion to Plant 134,from 4 to 8 MGD In progrcss. Not started operations is waiting for the winter Complete efficiency rehabilitation of Well j(low demand period)to begin tal<ing the well off- Dcvclop cost effective 39 `line for rehab water supply mix Notstarmd. operations is waiting for the Ncuuer Complete 8 booster efficiency (low demand period)to begin taking the pump rehabilitations stations off-line for rehab In progress. Operations is working with Edison on efficiency resting of pumps andlooking at Automated Demand Response programs to receive 1 Increase energy rebate incentives rebates during energy shedding events. ATTACHMENT H-2 EAST VALLEY WATER DISTRICT STRATEGIC INITIATIVES FY 2012-13 PERFORMANCE.MEASURES 2. Create an Environment Conducive to more Efficient and Effective Public Service Objectives Goals and Conduct functional needs assessment Complete Adopt project concept In progress. Select location Complete. Consohdate facilities Approve proicct Complete. Select architect Complete. Approve plans:md construction contract Complete. Commence construction Beginning March 2013 In progress. Will be complete at completion of Address consol dation/relocation logistics building constmction Review District Reserve Increase invesnncnt portfolio yields to 3% Investment Program while maintaining safety Investment policy adopted. ATTACHMENT H-3 EAST VALLEY WATER DISTRICT STRATEGIC INITIATIVES FY 2012-13 PERFORMANCE MEASURES 3. District Resource Enhancement Efforts Goals . Objectives Performance Mcasurc/Inclicator Status/Progress Maintain nppropriatc Fill all vacancies b-—August 2012 Com lete- staffing levels Advertise vacancies in-house and via the Internet and local newspapers complete Increase employee Establish Employee Recognition involvement Committee Com lete. Hire&utilize Office Specialist for Establish accountability reporting and administrative functions at Del Rosa facility. Complete Automated meter reading Convert 15-20%of the District to AMR 3,450 per year) Complete Plant 143. This project consists of installing a I million gallon storage tank and plumbing to Plants 143,146 and 147 to the new reservoir to dissipate excessive air in the distributions stem. Construction in ra*ress.30 1G,Com aletc System Maintenance and Complete Faselme Gardens Mutual Water Project was awarded September 10 and is schcdulcd Modernization Company Project. to be completed by March 2014 Repair cracks and small holes identified by Sewer Video Program utilizing new repair sleeve technology In progress. ID sewer flow capacities through Sewer System Flow Monitoring I In progress. ATTACHMFNT H-4 EAST VALLEY WATER DISTRICT STRATEGIC INITIATIVES FY 2012-13 PERFORMANCE MEASURES 4. District Brand Development and Community Involvement Goals and Objectives performance Measure/Indicator Statup/Progress I I Capabilitics/Web Presence Enhancement Complete IT Strategic Plan Network Administrator recruitment in progress. Conservation Program Hire Public Information Officer Complete Emcrgcny Planning,Prep Certify managers/supervisors in ICS 200, and Res,_onae 300 and 400 In progress Establish alternate third party payment center rerail center/kiosk In progress. Implement more efficient for deliNdng 48 hours notice Complete. �Cu t?mcr Scrvice Implement continuous service agreements In progress. A draft agreement has been �Improeerient Initiatives for establishing serve(tenant back to completed and is awaiting legal review prior to landlord)im�lemenuitioa Implcmcnt wcbsitc solution to allow L customers to turn on-off service without calling ar ig the District Office. In progress, _ Attend board meetings of regional water Regional Watcr Partners _ partners Complete. Complete audit by September;submit comprehensive Annual Financial Report to Statc and Fcdcral GFOA forconsidcration of award for Organizations re ortin g excellence by December -complete _ Hire grant writing firm to access state/federal funds Complete. Updatc and maintain inventory of Emergency Prep Mutual equipment for Mutual Aid Agreements Aid with neighboringaniies. Complete. lncreasc staff attennddance at monthly ERNIE meetings 'Complete.