HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/12/2022Regular Board Meeting
Via Teleconference
Meeting Date: January 12, 2022
CALL TO ORDER
Approved February 9, 2022
The Chairman of the Board called the meeting to order at 4:31 p.m.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
Directors: None
STAFF
John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte,
Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services;
Rocky Welborn, Water Reclamation Manager; William Ringland, Conservation/Public
Affairs Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 4:32
p.m.
There being no written or verbal comments, the public participation section was closed.
1. APPROVAL OF AGENDA
a. Approval of Agenda
A motion was made by Director Coats, seconded by Vice Chairman Morales, that the
Board approve the agenda as submitted.
The motion carried by the following roll call vote:
Ayes: Morales, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
RECESS INTO CLOSED SESSION
The Board entered into Closed Session at 4:33 p.m. as provided in the Ralph M. Brown
Act Government Code Section 54956.9(d)(1) to discuss the item listed on the agenda.
RECONVENE THE MEETING
The Board reconvened the meeting at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Director Smith led the flag salute.
ROLL CALL OF BOARD MEMBERS
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
Directors: None
2. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2a: Legal Counsel stated that no reportable action was taken.
With respect to Item #2b: Legal Counsel stated that no reportable action was taken.
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
3. APPROVAL OF CONSENT CALENDAR
a. Approval of November 10, 2021 Regular Board Meeting Minutes
b. Approval of Directors' fees and expenses for December 2021
c. Financial Statements for November 2021
d. November 2021 Disbursements: Accounts payable disbursements for the
period include check numbers 258597 through 258708, bank drafts, and
ACH payments in the amount of $5,924,079.71 and $437,529.66 fo r
payroll
e. Adopt 2022 Internal Revenue Service (IRS) Standard Mileage Rate
f. Adoption of Resolution 2022.01 -Findings and Determinations Regarding
Teleconference Meetings
g. Approval of December 8, 2021 Regular Board Meeting Minutes
A motion was made by Director Carrillo, seconded by Vice Chairman Morales, that the
Board approve the Consent Calendar items as submitted.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
4. INFORMATIONAL ITEMS
a. Succession Planning Ad-Hoc Committee Update
Chairman Goodrich provided a Succession Planning Ad-Hoc Committee update. He
provided background information on the formation of the committee. Updates included
but were not limited to: an updated recruitment timeline, a Request for Proposal
seeking a recruitment firm, General Manager/CEO retirement information and
recruitment timeline, and next steps in the recruitment process.
Chairman Goodrich stated that the Committee will continue to provide updates to the
Board and anticipates concluding over the summer.
For information only.
5. DISCUSSION AND POSSIBLE ACTION ITEMS
a. Consider Materials Testing and Inspection Services Contract Amendment
for the Sterling Natural Resource Center (SNRC)
The Director of Engineering and Operations provided information regarding a contract
amendment with Group Delta Consultants for Material Testing and Inspection Services
for the Sterling Natural Resource Center. He described details of the additional scope of
work that will be required relating to the emergency storage basins, boundary wall
foundations and wall grouting, off-site improvements, and elements of the treatment
plant that go beyond the original scope of work. He also noted that the requested not-
to-exceed amount of $365,400 includes a 10% contingency.
A motion was made by Director Smith, seconded by Vice Chairman Morales, that the
Board authorize the General Manager/CEO to execute a contract amendment with
Group Delta Consultants to provide Material Testing and Inspection Services for the
Sterling Natural Resource Center for a not-to-exceed amount of $365,400 as submitted.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
b. Consider Sterling Natural Resource Center -Third Amendment to the
Regional Recycled Water Facilities Reimbursement Agreement
The Director of Engineering and Operations provided background information on the
San Bernardino Valley Municipal Water District's (Valley District) Regional Recycled
Water Facilities Reimbursement program and how it relates to the Sterling Natural
Resource Center and Weaver Basin. He stated that now that the design and planning of
the Weaver Basins and associated pipeline is essentially complete and construction cost
estimates are available, Valley District approved the Third Amendment to the
Reimbursement Agreement on January 4, 2022, and provide additional details of the
agreement as it relates the East Valley Water District.
A motion was made by Vice Chairman Morales, seconded by Director Coats, that the
Board authorize the General Manager/CEO to execute the Third Amendment to the
Regional Recycled Water Facilities Reimbursement Agreement with San Bernardino
Valley Municipal Water District as submitted.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Carrillo, Coats, Smith
Noes: None
Absent: None
6. REPORTS
a. Board of Directors' Reports
Director Smith reported on the following: January 12 he participated in the San
Bernardino Valley Water Conservation District Board meeting with nothing to report and
met with the General Manager/CEO to discuss District business.
Director Carrillo reported on the following: January 19 the General Manager/CEO
provided him a District update and they reviewed the agenda; and January 11 he
participated in the Inland Action meeting with nothing to report.
Director Coats reported on the following: January 4 he discussed District business with
the General Manager/CEO and also participated in the San Bernardino Valley Municipal
Water District Board meeting where they approved the third amendment to the
Recycled Water Agreement; January 11 he discussed District business with the General
Manager/CEO and reviewed the agenda; and January 11 he participated in the San
Bernardino Valley Municipal Water District's Engineering Workshop.
Vice Chairman Morales reported on the following: January 6 he reviewed the agenda
with the General Manager/CEO; January 7 he participated in the Association of
California Water Agencies' first legislative state meeting of the year; and January 10 he
participated in a meeting to discuss District partnerships.
Chairman Goodrich reported on the following: January 6 he reviewed the agenda with
the General Manager/CEO; and January 10 he discussed District business with the
General Manager/CEO.
Information only.
b. General Manager/CEO Report
The General Manager/CEO informed the Board that the California Department of Public
Health has extended a mandate requiring masks to be worn in all indoor public settings,
regardless of vaccine status through February 15, 2022. East Valley Water District is
following state guidelines by requiring staff and customers to wear a mask while
conducting business at the District's office.
The General Manager/CEO announced that in-person Board meetings are being
postponed until at least February due to the recent outbreak. He thanked everyone for
their support during these challenging times.
The General Manager/CEO stated that in observance of the holiday, the District's office
and customer service lines will be closed Monday, January 17, 2022.
Information only.
c. Legal Counsel Report
No report at this time.
d. Board of Directors' Comments
Director Coats asked that everyone remain safe.
Director Smith thanked those that prepared for this evening's Board meeting.
Vice Chairman Morales thanked District staff and the Employee Events Association for
their donations to the Loma Linda Veterans and for their generosity.
Chairman Goodrich stated that he reviewed Representative and Committee assignments
with Vice Chairman Morales and announced the new Representative and Committee
assignments.
ADJOURN
Chairman Goodrich adjourned the meeting at 5:57 p.m.
Phillip R. Goodrich, Board President