HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/26/2022BOARD OF DIRECTORS
JANUARY 26, 2022
East Valley Water District was formed in 1954 and provides water and wastewater services to
103,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
GOVERNING BOARD EXECUTIVE MANAGEMENT
Phillip R. Goodrich
Chairman of the Board
John Mura
General Manager/CEO
James Morales, Jr.
Vice Chairman
Brian Tompkins
Chief Financial Officer
Chris Carrillo
Governing Board Member
Jeff Noelte
Director of Engineering & Operations
Ronald L. Coats
Governing Board Member
Kelly Malloy
Director of Strategic Services
David E. Smith
Governing Board Member
Kerrie Bryan
Director of Administrative Services
Justine Hendricksen
District Clerk
Patrick Milroy
Operations Manager
Rocky Welborn
Water Reclamation Manager
EVWD Regular Board Meeting
January 26, 2022 5:30 PM
Closed Session begins at 4:30 p.m.
31111 Greenspot Road, Highland, CA 92346
Via Teleconference
In an effort to protect public health and pursuant to Resolution 2022.01, an active State of
Emergency still exists and continues to directly impact the ability of the members to meet
safely in person; therefore, there will be no physical location to attend this meeting in
person and it will be held via teleconference. Members of the public are invited to make a
public comment telephonically during the public comment section of the meeting and after
each agenda item. In addition, a public comment card may be submitted prior to the start of
the meeting, or a request may be submitted to the District Clerk via email at
administration@eastvalley.org.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 12094255876 and enter CONFERENCE ID: 381 567 063#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APN: 0288161010000
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: BARENTS, DARLENE W SEP PROP TR (03/31)
Under Negotiation: Price and Terms of Payment
b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APN’s: 1191251020000, 1191251050000, and 1191251
060000
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: SBABP V, LLC
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approval of December 15, 2021 Special Board Meeting Minutes
b.Approve Investment Report for Quarter Ended December 31, 2021
c.December 2021 Disbursements: Accounts payable disbursements for the
period include check numbers 258709 through 258871, bank drafts, and ACH
payments in the amount of $9,655,767.02 and $446,109.72 for payroll
4.INFORMATIONAL ITEMS
a.5Year Work Plan Update
b.Customer Arrearage Update
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSJANUARY 26, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board John MuraGeneral Manager/CEOJames Morales, Jr.Vice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy
Operations Manager
Rocky Welborn
Water Reclamation Manager
EVWD Regular Board Meeting
January 26, 2022 5:30 PM
Closed Session begins at 4:30 p.m.
31111 Greenspot Road, Highland, CA 92346
Via Teleconference
In an effort to protect public health and pursuant to Resolution 2022.01, an active State of
Emergency still exists and continues to directly impact the ability of the members to meet
safely in person; therefore, there will be no physical location to attend this meeting in
person and it will be held via teleconference. Members of the public are invited to make a
public comment telephonically during the public comment section of the meeting and after
each agenda item. In addition, a public comment card may be submitted prior to the start of
the meeting, or a request may be submitted to the District Clerk via email at
administration@eastvalley.org.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 12094255876 and enter CONFERENCE ID: 381 567 063#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APN: 0288161010000
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: BARENTS, DARLENE W SEP PROP TR (03/31)
Under Negotiation: Price and Terms of Payment
b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APN’s: 1191251020000, 1191251050000, and 1191251
060000
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: SBABP V, LLC
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approval of December 15, 2021 Special Board Meeting Minutes
b.Approve Investment Report for Quarter Ended December 31, 2021
c.December 2021 Disbursements: Accounts payable disbursements for the
period include check numbers 258709 through 258871, bank drafts, and ACH
payments in the amount of $9,655,767.02 and $446,109.72 for payroll
4.INFORMATIONAL ITEMS
a.5Year Work Plan Update
b.Customer Arrearage Update
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSJANUARY 26, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board John MuraGeneral Manager/CEOJames Morales, Jr.Vice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerEVWD Regular Board Meeting January 26, 2022 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to protect public health and pursuant to Resolution 2022.01, an active State ofEmergency still exists and continues to directly impact the ability of the members to meetsafely in person; therefore, there will be no physical location to attend this meeting inperson and it will be held via teleconference. Members of the public are invited to make apublic comment telephonically during the public comment section of the meeting and aftereach agenda item. In addition, a public comment card may be submitted prior to the start ofthe meeting, or a request may be submitted to the District Clerk via email atadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 381 567 063#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APN: 0288161010000
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: BARENTS, DARLENE W SEP PROP TR (03/31)
Under Negotiation: Price and Terms of Payment
b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APN’s: 1191251020000, 1191251050000, and 1191251
060000
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: SBABP V, LLC
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approval of December 15, 2021 Special Board Meeting Minutes
b.Approve Investment Report for Quarter Ended December 31, 2021
c.December 2021 Disbursements: Accounts payable disbursements for the
period include check numbers 258709 through 258871, bank drafts, and ACH
payments in the amount of $9,655,767.02 and $446,109.72 for payroll
4.INFORMATIONAL ITEMS
a.5Year Work Plan Update
b.Customer Arrearage Update
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSJANUARY 26, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board John MuraGeneral Manager/CEOJames Morales, Jr.Vice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerEVWD Regular Board Meeting January 26, 2022 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to protect public health and pursuant to Resolution 2022.01, an active State ofEmergency still exists and continues to directly impact the ability of the members to meetsafely in person; therefore, there will be no physical location to attend this meeting inperson and it will be held via teleconference. Members of the public are invited to make apublic comment telephonically during the public comment section of the meeting and aftereach agenda item. In addition, a public comment card may be submitted prior to the start ofthe meeting, or a request may be submitted to the District Clerk via email atadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 381 567 063#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property: APN: 0288161010000 District Negotiators: John Mura, General Manager/CEONegotiating Parties: BARENTS, DARLENE W SEP PROP TR (03/31) Under Negotiation: Price and Terms of Paymentb.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property: APN’s: 1191251020000, 1191251050000, and 1191251060000 District Negotiators: John Mura, General Manager/CEONegotiating Parties: SBABP V, LLC
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approval of December 15, 2021 Special Board Meeting Minutes
b.Approve Investment Report for Quarter Ended December 31, 2021
c.December 2021 Disbursements: Accounts payable disbursements for the
period include check numbers 258709 through 258871, bank drafts, and ACH
payments in the amount of $9,655,767.02 and $446,109.72 for payroll
4.INFORMATIONAL ITEMS
a.5Year Work Plan Update
b.Customer Arrearage Update
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
Agenda Item
#3a
January 26, 20221
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Meeting Date: January 26, 2022
Agenda Item #3a
Consent Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approval of December 15, 2021 Special Board Meeting Minutes
RECOMMENDATION
Staff recommends that the Board of Directors approve the December 15, 2021 Special
Board Meeting Minutes.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
John Mura
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
ATTACHMENTS
December 15, 2021 Special Board Meeting Minutes
Special Board Meeting
Via Teleconference
Meeting Date: December 15, 2021
CALL TO ORDER
The Chairman of the Board called the meeting to order at 4:31 p.m.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Coats, Goodrich, Morales, Smith
ABSENT
Directors: Carrillo
STAFF
John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte,
Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services;
Kerrie Bryan, Director of Administrative Services; Justine Hendricksen, District Clerk;
Shayla Antrim, Sr. Administrative Assistant
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
Draft pending approval
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 4:32
p.m.
There being no written or verbal comments, the public participation section was closed.
RECESS INTO CLOSED SESSION
The Board entered into Closed Session at 4:32 p.m. as provided in the Ralph M. Brown
Act Government Code Section 54956.8 to discuss the items listed on the agenda.
RECONVENE THE MEETING
The Board reconvened the meeting at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Vice Chairman Morales led the flag salute.
ROLL CALL OF BOARD MEMBERS
Directors: Coats, Goodrich, Morales, Smith
ABSENT
Directors: Carrillo
1.ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #1a: Legal Counsel stated that no reportable action was taken.
With respect to Item #1b: Legal Counsel stated that no reportable action was taken.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
2.INFORMATIONAL ITEMS
a.Flexible Workplace Pilot Program
The Director of Administrative Services provided details of the District’s Flexible
Workplace Pilot Program. She discussed the employee and employer benefits of the
program and potential challenges. She stated that the District will be implementing the
program for six months and will conduct a mid-point evaluation with department
managers and supervisors in May 2022 and a final review in August 2022.
Information only.
3.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Review and Consider Approval of Comprehensive Annual Financial Report
for Year Ended June 30, 2021
The Chief Financial Officer gave a brief overview of the Comprehensive Annual Financial
Report (CAFR); he discussed highlights of the CAFR, including: a prior year comparison,
details on the District’s financial condition, capital asset condition, debt service coverage
and FY 2020-2021 expenditures. He stated that it’s best practice to adopt the CAFR by
the end of the calendar year and noted the detailed letter related to bond funding
located at the end of the report.
Ms. Renee Graves, CPA, Principal, CliftonLarsonAllen, briefly discussed the audit report
process and the letters included in the report.
A motion was made by Director Coats, seconded by Vice Chairman Morales, that the
Board approve the Comprehensive Annual Financial Report and audit reports for the
year ended June 30, 2021.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Coats, Smith
Noes: None
Absent: Carrillo
b.Review and Consider Approval of the Popular Annual Financial Report for
the Year Ended June 30, 2021
The Finance Supervisor gave a brief overview of the Popular Annual Financial Report
(PAFR). He reviewed elements of the document and stated that it is a more user-friendly
version of the Comprehensive Annual Financial Report. He stated that customers will be
notified of the PAFR through social media posts and bill inserts; and it will be placed on
the District’s website.
A motion was made by Director Smith seconded by Vice Chairman Morales, that the
Board approve the Popular Annual Financial Report and audit reports for the year ended
June 30, 2021.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Coats, Smith
Noes: None
Absent: Carrillo
c.Consider Approval of Program Management Services Contract
Amendment for the Sterling Natural Resource Center (SNRC)
The Director of Engineering provided information regarding a contract amendment with
AKD Consulting. He stated that the Sterling Natural Resource Center project will require
additional Program Management Services beyond those anticipated in 2018 and is
recommending that a contract amendment be executed to increase the amount by
$354,000.
A motion was made by Vice Chairman Morales, seconded by Director Smith, that the
Board authorize the General Manager/CEO to execute a contract amendment with AKD
Consulting to provide additional Program Management Services for the Sterling Natural
Resource Center for a not-to-exceed amount of $354,000.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Coats, Smith
Noes: None
Absent: Carrillo
4.REPORTS
a.Board of Directors’ Comments
Director Smith commended staff for their hard work.
Director Coats wished everyone happy holidays and a safe New Year.
Vice Chairman Morales commented on the District’s virtual Award Ceremony and he
looks forward to the next one. He wished everyone happy holidays.
Chairman Goodrich acknowledged the Board members that have served as Chairman in
the past and stated that it’s a huge responsibility.
ADJOURN
Chairman Goodrich adjourned the meeting at 6:31 p.m.
Phillip R. Goodrich, Board President
John Mura, Secretary
Agenda Item #3b January 26, 20221
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Meeting Date: January 26, 2022
Agenda Item #3b
Consent Item
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approve Investment Report for Quarter Ended December 31, 2021
RECOMMENDATION
Staff recommends that the Board of Directors (Board) accept and file the attached
Investment Report for the quarter ended, December 31, 2021.
BACKGROUND / ANALYSIS
California Government Code §53646(b) requires the Treasurer or CFO of a local agency
to submit a quarterly report on the agency’s investments to the legislative body of the
agency within 30 days of the end of each quarter.
The attached Investment Report shows all the District’s cash and investments,
restricted and unrestricted, as of December 31, 2021. Attachment A presents the
investment securities purchased and retired during the quarter October to December
2021. Increases and decreases in highly liquid funds, such as LAIF, are explained in the
narrative below.
Unrestricted Investments
LAIF
The balance held in the Local Agency Investment Fund at the beginning of the quarter
was $6,066,732. Interest earned during the previous quarter of $3,694 was posted to
the account in October and there were no transfers in or out of the LAIF account during
the quarter. As a result, the balance in the account at the end of the quarter was
$6,070,426.
LAIF earnings for the quarter ended December 31, 2021 were $3,495, calculated at an
apportionment rate of 0.23%; down from 0.24% which had been in effect for the
previous quarter. The earnings were posted to the District’s account on January 14,
2022.
Citizen’s Business Bank (CBB) Wealth Management
The total (book) value of the assets held with CBB increased $6,175 to $5,920,849
during the quarter ended December 31, 2021. The balance in this account is held both
Agenda Item #3b January 26, 20222
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Meeting Date: January 26, 2022
Agenda Item #3b
Consent Item
in a money market account ($663,809) and in a $5,257,040 portfolio of Treasury and
federal agency securities shown on Attachment A.
Net interest payments received on securities in the District’s portfolio were $7,630 and
funds held in money market accounts earned $113. The District also realized a $234
gain on the maturity of a US Treasury Note and recognized a $406 increase from the
amortization of discounts on two bonds held in the portfolio.
Investment manager fees paid during the quarter were $2,208.
There were no District transfers to or from this investment account during the quarter.
The following schedule summarizes the activity for Unrestricted Investments during the
Quarter ended December 31, 2021:
A ccount Beg Bal
Deposit s/
(Wit hdr awals)Earnings Fees
Disc / Prem
A mort izat ion
Ending
Balance
LAIF 6,066,732$ -$ 3,694$ -$ -$ 6,070,426$
CBB Wealth Mgt 5,914,674 -7,977 (2,208)406 5,920,849
Restricted Investments
Accounts opened with US Bank are used to receive District deposits, from which the
Trustee (US Bank) pays District bondholders.
Semiannual bond payment dates are April 1st and October 1st.
Summary Schedule of Union Bank Trustee Accounts
The following schedule summarizes activity in the US Bank accounts for the Quarter
ended December 31, 2021. The first principal payments on the District’s new 2020 A&B
bonds occurred on October 1, 2021.
2020A A ccount s Beg Bal
Dist r ict
Deposit s Earnings Transfers
Wit hdrawals/
Pay ments
Ending
Balance
Revenue Fd 1,249,034$-$ -$ (1,249,034)$-$ -$
Interest Acct 12,016 -1 354,034 (366,050)1
Principal Acct ---895,000 (895,000)-
2020B A ccount s Beg Bal
Dist r ict
Deposit s Earnings Transfers
Wit hdrawals/
Pay ments
Ending
Balance
Revenue Fd 437,969$ -$ -$ (437,969)$ -$ -$
Interest Acct ---162,969 (162,969)-
Principal Acct ---275,000 (275,000)-
Agenda Item #3b January 26, 20223
2
8
6
Meeting Date: January 26, 2022
Agenda Item #3b
Consent Item
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
John Mura
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
1. Investment Report for the Quarter Ended December 31, 2021
2. Attachment A – CBB Investment Activity Report for the Quarter Ended December
31, 2021
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended December 31, 2021
Activity (Book Value)
Purch Units / Maturity Amort Cost Adjusted Cost Matured / Market
Date Issuer CUSIP Yield Face Value Date 10/1/2021 Adjustment 10/1/2021 Purchases Called Total Water Sewer Value
11/4/2016 US Treasury Note 912828T67 1.250% 500,000 10/31/21 499,765.63 499,765.63 499,765.63 - - -
5/31/2017 US Treasury Note 912828XR6 1.750% 300,000 05/31/22 299,765.63 299,765.63 299,765.63 299,765.63 301,956.00
10/19/2021 US Treasury Note 91282CAZ4 0.375% 500,000 11/30/25 - 372.15 372.15 487,031.25 487,403.40 487,403.40 485,115.00
3/31/2021 US Treasury Note 9128CBT7 0.750% 500,000 03/31/26 495,703.13 495,703.13 495,703.13 495,703.13 490,760.00
5/10/2018 FHLB 3130AEBM1 2.750% 100,000 06/10/22 99,892.00 99,892.00 99,892.00 99,892.00 101,145.00
1/21/2020 Tenn Valley Authority 880591ER9 2.875% 300,000 09/15/24 313,664.61 313,664.61 313,664.61 313,664.61 315,030.00
5/29/2020 US Treasury Note 912828ZP8 0.125% 300,000 05/15/23 299,203.13 299,203.13 299,203.13 299,203.13 298,290.00
7/30/2020 Federal Home Loan Bank 3130AJUN7 0.550% 250,000 07/30/24 249,937.50 249,937.50 249,937.50 249,937.50 247,700.00
8/6/2020 Freddie Mac 3134GWMY9 0.625% 100,000 08/19/25 100,000.00 100,000.00 100,000.00 100,000.00 98,179.00
9/30/2021 Federal Home Loan Bank 3030APAZ8 1.030% 200,000 09/30/26 200,000.00 200,000.00 200,000.00 200,000.00 197,852.00
3/30/2021 Federal Home Loan Bank 3130ALUF9 1.000% 300,000 03/30/26 300,000.00 300,000.00 300,000.00 300,000.00 297,279.00
3/30/2021 Federal Home Loan Bank 3130ALPB4 0.800% 300,000 05/30/25 300,000.00 300,000.00 300,000.00 300,000.00 295,569.00
3/30/2021 Federal Home Loan Bank 3130ALU93 0.750% 200,000 06/30/25 200,000.00 200,000.00 200,000.00 200,000.00 197,168.00
9/20/2021 Federal Home Loan Bank 3130AKL79 0.250% 115,000 12/28/23 114,902.25 114,902.25 114,902.25 114,902.25 114,221.45
9/30/2021 Federal Home Loan Bank 3130AP6M2 1.020% 400,000 09/30/26 400,000.00 400,000.00 400,000.00 400,000.00 394,952.00
10/18/2021 Federal Home Loan Bank 3130AKC95 0.550% 200,000 10/29/25 - 34.63 34.63 196,532.00 196,566.63 196,566.63 195,380.00
10/26/2021 Federal Home Loan Bank 3130APJ55 1.250% 300,000 10/26/26 - - 299,997.00 299,997.00 299,997.00 298,815.00
10/27/2021 Federal Home Loan Bank 3130AJK24 0.480% 100,000 09/01/23 - - 100,020.00 100,020.00 100,020.00 99,732.00
10/28/2021 Federal Home Loan Bank 3130APLB9 0.850% 100,000 10/28/24 - - 100,000.00 100,000.00 100,000.00 99,685.00
11/24/2021 Federal Home Loan Bank 3130APWP6 0.600% 200,000 11/24/23 - - 200,000.00 200,000.00 200,000.00 199,676.00
11/30/2021 Federal Home Loan Bank 3130APUY9 1.000% 200,000 02/28/25 - - 200,000.00 200,000.00 200,000.00 199,454.00
11/30/2021 Federal Home Loan Bank 3130AQ2H5 1.050% 100,000 11/25/24 - - 99,985.00 99,985.00 99,985.00 99,995.00
11/23/2021 Federal Farm Credit Bank 3133ENEM8 1.430% 200,000 11/23/26 - - 200,000.00 200,000.00 200,000.00 199,802.00
5,765,000.00 3,872,833.88 406.78 3,873,240.66 1,883,565.25 499,765.63 5,257,040.28 3,660,471.65 1,596,568.63 5,227,755.45
Adjusted Cost 12/31/2021
Attachment A
Agenda Item #3c January 26, 20221
2
9
1
Meeting Date: January 26, 2022
Agenda Item #3c
Consent Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: December 2021 Disbursements: Accounts payable disbursements for the
period include check numbers 258709 through 258871, bank drafts, and ACH payments
in the amount of $9,655,767.02 and $446,109.72 for payroll
RECOMMENDATION
Staff recommends that the Board of Directors (Board) review and approve the District's
expense disbursements for the period December 1, 2021 through December 31, 2021 in
the amount of $10,101,876.74.
BACKGROUND / ANALYSIS
In the continued effort to be fiscally transparent, the payment register for supplies,
materials, services, and payroll for December 2021 is attached for review and approval.
This process provides the Board and the public an opportunity to review the expenses
of the District. Accounts Payable is processed weekly, while payroll is processed bi-
weekly. Information to justify each expenditure is available through the Finance
Department.
Accounts payable disbursements for the period include check numbers 258709 through
258871, bank drafts, and ACH Payments in the amount of $9,655,767.02 and
$446,109.72, for payroll. Significant expenses greater than or equal to $50,000 are
further explained below:
PA YMENT #VENDOR DESCRIPTION A MOUNT
258713 BALFOUR BEAT T Y
INFRAS TRUCTURE, INC
INVOICE #37 - $1,522,350.00 LES S
$76,117.50 RETENT ION FOR S TERLING
NATURAL RES OURCE CENTER (CIP
PROJECT)
1,446,232.50$
258764 LOGICALIS , INC
PAS S WORD RECOVERY AND CIS CO END-OF-
LIFE REPLACEMENT S FOR FY 2021-22
(CAPITAL OUTLAY)
56,355.90$
258768 PACIFIC HYDROT ECH
CORPORATION
INVOICE #3 - $84,840.00 LES S RETENTION
$8,484.00 FOR PLANT 134 PROCES S AND
S ITE IMPROVEMENT GRANULAR ACTIVATED
CARBON DES IGN (CIP PROJECT)
76,356.00$
Agenda Item #3c January 26, 20222
2
9
1
Meeting Date: January 26, 2022
Agenda Item #3c
Consent Item
PA YMENT #VENDOR DESCRIPTION A MOUNT
258772 S OUTHERN CALIFORNIA EDIS ON
COMPANY ELECTRICITY COS T S DUE DECEMBER 2021 348,690.15$
258799 S AN BERNARDINO MUNICIPAL
WATER DEPART MENT
WAS TEWATER TREAT MENT FOR
NOVEMBER 2021 671,664.23$
10010095 AS HOK K. DHINGRA, AKD
CONS ULTING
PROJECT MANAGEMENT S ERVICES FOR
AUGUS T - DECEMBER 2021 (CIP PROJECT)58,503.04$
258833 BALFOUR BEAT T Y
INFRAS TRUCTURE, INC
INVOICE #38 - $5,787,025.00 LES S
$289,351.25 RETENT ION FOR S TERLING
NATURAL RES OURCE CENTER (CIP
PROJECT)
5,497,673.75$
258855 CALIFORNIA BANK & T RUS T DEBT S ERVICE - PLANT 134 S RF LOAN 131,403.20$
258862 HARPER & AS S OCIAT ES
ENGINEERING, INC
ENGINEERING S ERVICES FOR RES ERVOIR
S EIS MIC S TUDY FOR NOVEMBER 2021 (CIP
PROJECT)
57,740.00$
10010128 ENVIRONMENTAL S CIENCE
AS S OCIATES /ES A
BIOLOGICAL MONIT ORING FOR JULY -
NOVEMBER 2021 AND PERMITTING FOR
JUNE 2021 FOR THE S T ERLING NATURAL
RES OURCE CENTER (CIP PROJECT)
97,720.41$
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
This item is funded in the current fiscal year budget.
Recommended by:
________________
John Mura
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
Agenda Item #3c January 26, 20223
2
9
1
Meeting Date: January 26, 2022
Agenda Item #3c
Consent Item
ATTACHMENTS
December 2021 Payment Register
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/1/2021 258709
ALBERT A. WEBB ASSOCIATES 16,100.00
12/1/2021 258710
AMERICAN FIDELITY ASSURANCE COMPANY (FSA)114.58
12/1/2021 258711 AT&T 1,201.55
12/1/2021 258712 AUTO UPHOLSTERY INC.204.12
12/1/2021 258713
BALFOUR BEATTY INFRASTRUCTURE, INC 1,446,232.50
12/1/2021 258714
CALIFORNIA TRUCK EQUIP.CO.-CTEC 21,067.20
12/1/2021 258715
CALPERS/ MEDICAL 100,935.91
12/1/2021 258716
COLONIAL LIFE, PREMIUM 547.00
12/1/2021 258717
DIRECTV 258.98
12/1/2021 258718
EXPERIAN 357.76
12/1/2021 258719
FedEx 62.30
12/1/2021 258720
FIRST CHOICE SERVICES 905.50
12/1/2021 258721
GEOSCIENCE SUPPORT SERVICES, ICN 1,890.25
12/1/2021 258722
GNA FIRE ELECTRIC, INC.485.00
12/1/2021 258723
HATFIELD BUICK 262.81
12/1/2021 258724
INLAND WATER WORKS SUPPLY CO 511.81
12/1/2021 258725
INTERSTATE BATTERY 239.15
12/1/2021 258726
JM PROPERTY CLEANUP AND HAULING LLC 1,286.00
12/1/2021 258727
K & L HARDWARE 56.65
12/1/2021 258728
METROPOLITAN LIFE INS CO 93.30
12/1/2021 258729
MUFG UNION BANK, N.A. TRUST DEPARTMENT- FEES 2,720.00
12/1/2021 258730
PROMANTEK, INC. C/O SYSTEM SIX BOOKEEPING 5,466.00
12/1/2021 258731
SECRETARY OF STATE 40.00
12/1/2021 258732
SOUTHERN CALIFORNIA EMERGENCY
MEDICINE/COLTON/REDLANDS 690.00
12/1/2021 258733
UNIFIRST CORPORATION 574.20
12/1/2021 258734
VALLEY OFFICE EQUIPMENT 7.62
12/1/2021 258735
WATER SYSTEMS CONSULTING, INC 13,565.00
12/2/2021 258736
DANIEL SMITH 150.00
12/2/2021 258737
GREG RATHFELDER 100.00
12/2/2021 258738
JOANNA HERNANDEZ 200.00
12/2/2021 258739
JOHN BURNETT 150.00
12/2/2021 258740
RACHAEL ROBERTS 150.00
12/2/2021 258741
TERESA CABELLO 100.00
12/2/2021 258742
TROY TERBEST 150.00
12/2/2021 258743
FAZAMO INC.94.86
12/2/2021 258744
MORGAN PICKS TWO, LLC 34.12
12/2/2021 258745
ARMADA TOWING 2,501.77
12/2/2021 258746
SABRINA ESPARZA 89.38
12/8/2021 258747
CARL AND SEN ANDREWS 1,090.83
12/8/2021 258748
ACS SUPPORT 26.00
12/8/2021 258749
AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,164.98
12/8/2021 258750
AUTO UPHOLSTERY INC.962.37
12/8/2021 258751
BMI SYSTEMS GROUP/BRIGGS MARKETING INC.395.00
12/8/2021 258752
BURRTEC WASTE/ 5455 Industrial pkwy 440.28
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 1 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/8/2021 258753
BURRTEC WASTE/ E. 111 MILL ST 311.76
12/8/2021 258754
CHEM-TECH INTERNATIONAL INC 3,378.36
12/8/2021 258755
CULLIGAN OF ONTARIO 151.10
12/8/2021 258756
DAILY JOURNAL CORPORATION 1,540.00
12/8/2021 258757
EYE MED VISION CARE 1,466.84
12/8/2021 258758
FedEx 43.72
12/8/2021 258759
FIRST CHOICE SERVICES 159.50
12/8/2021 258760
FRANCHISE TAX BOARD 75.00
12/8/2021 258761
HARPER & ASSOCIATES ENGINEERING, INC 946.00
12/8/2021 258762
INLAND WATER WORKS SUPPLY CO 9,948.34
12/8/2021 258763
K & L HARDWARE 21.42
12/8/2021 258764
LOGICALIS, INC 56,355.90
12/8/2021 258765
LOWE'S 240.91
12/8/2021 258766
MIKE'S GOPHER AND BEE CONTROL 50.00
12/8/2021 258767
NASSAU LIFE INSURANCE COMPANY 66.74
12/8/2021 258768
PACIFIC HYDROTECH CORPORATION 76,356.00
12/8/2021 258769
PILAR ONATE 9,450.00
12/8/2021 258770
SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 19,381.07
12/8/2021 258771
SO CAL GAS 505.22
12/8/2021 258772
SOUTHERN CALIFORNIA EDISON COMPANY 348,690.15
12/8/2021 258773
SWRCB-DWOCP 120.00
12/8/2021 258774
TYLER BUSINESS FORMS 388.81
12/8/2021 258775
UNIFIRST CORPORATION 1,172.61
12/8/2021 258777
UPS, UNITED PARCEL SERVICE, INC.84.95
12/8/2021 258778
YMCA OF THE EAST VALLEY 250.00
12/15/2021 258779 ABEL GUILLEN, DBA ABEL'S DETAILING 400.00
12/15/2021 258780
ADOBE INC.10,578.96
12/15/2021 258781
ALTERNATIVE HOSE INC 1,822.73
12/15/2021 258782
AMERICAN FIDELITY ASSURANCE COMPANY 2,546.86
12/15/2021 258783
BURRTEC WASTE/ E. 111 MILL ST 1,470.45
12/15/2021 258784
CAL VALVE-JAQUELYN ROMERO 3,135.58
12/15/2021 258785
CAPITAL ONE TRADE CREDIT 673.55
12/15/2021 258786
CITY OF HIGHLAND 160.00
12/15/2021 258787
COUTS HEATING AND COOLING, INC.1,120.00
12/15/2021 258788
CROSNO CONSTRUCTION, INC.47,472.07
12/15/2021 258789
DIB'S SAFE & LOCK SERVICE 155.51
12/15/2021 258790
FedEx 60.28
12/15/2021 258791
FLEET MANAGEMENT DEPARTMENT 437.24
12/15/2021 258792
GEOSCIENCE SUPPORT SERVICES, ICN 2,278.50
12/15/2021 258793
GOLDEN STAR TECHNOLOGY, INC, GST 20,011.76
12/15/2021 258794
HATFIELD BUICK 303.99
12/15/2021 258795
INLAND WATER WORKS SUPPLY CO 627.64
12/15/2021 258796
K & L HARDWARE 65.87
12/15/2021 258797
KOPPEL & GRUBER PUBLIC FINANCE 3,045.00
12/15/2021 258798
POWERS ELECTRIC PRODUCTS CO 136.94
12/15/2021 258799
SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 671,664.23
12/15/2021 258800
SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT 2,640.20
12/15/2021 258801
SOUTHERN CALIFORNIA EDISON COMPANY 3,808.82
12/15/2021 258802
THE WINNER INDUSTRIAL SUPPLY INC 461.84
12/15/2021 258803
UNITED SITE SERVICES OF CALIFORNIA, INC 714.68
12/15/2021 258804
US BANCORP SERVICE CENTER 21,078.87
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 2 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/15/2021 258808
WATER SYSTEMS CONSULTING, INC 13,242.00
12/15/2021 258809 YARDLEY ORGILL CO. INC. YO FIRE 344.80
12/20/2021 258821
PATRICK & JULIE RAMIREZ 4.34
12/20/2021 258822
MOUNTAIN BREEZE VILLAS LP 4,085.97
12/20/2021 258823
SHAUNA LANE 66.43
12/20/2021 258824
TOM TA 106.82
12/20/2021 258825 ALFREDO NAVARRETE 100.00
12/20/2021 258826
LANXING INVESTMENT LLC 119.22
12/20/2021 258827
DON DEMELLO 22.71
12/20/2021 258828
EVELYN GALLARDO 24.02
12/20/2021 258829
JAMES WILLIAMS 63.80
12/20/2021 258830
OPENDOOR LABS INC 137.69
12/20/2021 258831
CLAASIC, LLC 101.42
12/21/2021 258832 ALBERT A. WEBB ASSOCIATES 17,640.00
12/21/2021 258833
BALFOUR BEATTY INFRASTRUCTURE, INC 5,497,673.75
12/21/2021 258834
DAILY JOURNAL CORPORATION 134.20
12/21/2021 258835
EUCLID MANAGERS, INSURANCE SERVICES INC.432.00
12/21/2021 258836
EVERSOFT, INC 251.45
12/21/2021 258837
FIRST CHOICE SERVICES 1,055.63
12/21/2021 258838
HALO BRANDED SOLUTIONS, INC 1,009.49
12/21/2021 258839
HATFIELD BUICK 69.57
12/21/2021 258840
HIGHLAND COMMUNITY NEWS/PUBLISHING INC 1,275.50
12/21/2021 258841
INLAND DESERT SECURITY & COMMUNICATIONS, INC 719.60
12/21/2021 258842
INLAND WATER WORKS SUPPLY CO 10,002.51
12/21/2021 258843
LIFTOFF, LLC RONALD C. BRAATZ,43,236.00
12/21/2021 258844
SOUTHERN CALIFORNIA EDISON COMPANY 16,021.78
12/21/2021 258845
SPECTRUM 285.00
12/21/2021 258846
UNIFIRST CORPORATION 533.13
12/21/2021 258847
VERIZON 1,169.60
12/21/2021 258848
Juan Gonzalez 600.00
12/21/2021 258849
TRAVIS R JOHNSON 100.00
12/21/2021 258850
ACS SUPPORT 26.00
12/21/2021 258851
AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,164.98
12/21/2021 258852
FRANCHISE TAX BOARD 75.00
12/22/2021 258854
AT&T 1,784.38
12/22/2021 258855
CALIFORNIA BANK & TRUST 131,403.20
12/22/2021 258856
CALIFORNIA BANK & TRUST 6,643.27
12/22/2021 258857
CLIFTONLARSONALLEN LLP 11,000.00
12/22/2021 258858
DAILY JOURNAL CORPORATION 134.20
12/22/2021 258859
DENTAL HEALTH SERVICES 189.40
12/22/2021 258860
EAST VALLEY WATER DISTRICT 3,381.04
12/22/2021 258861
GERMAN VAZQUEZ/TSR PERFORMANCE 285.00
12/22/2021 258862
HARPER & ASSOCIATES ENGINEERING, INC 57,740.00
12/22/2021 258863
INLAND WATER WORKS SUPPLY CO 4,953.70
12/22/2021 258864
K & L HARDWARE 2.46
12/22/2021 258865
METLIFE SMALL BUSINESS CENTER (Dental)10,728.93
12/22/2021 258866
METROPOLITAN LIFE INS CO 93.30
12/22/2021 258867
NASSAU LIFE INSURANCE COMPANY 66.74
12/22/2021 258868
SO CAL GAS 67.61
12/22/2021 258869
SPECTRUM 960.00
12/22/2021 258870
SWRCB 17,834.00
12/22/2021 258871
UNIFIRST CORPORATION 559.71
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 3 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
BANK DRAFTS
12/2/2021 DFT0004420
GLOBAL PAYMENTS 12,931.64
12/3/2021 DFT0004421
MERCHANT BANKCD 303.39
12/8/2021 DFT0004422
PayNearMe, Inc.200.99
12/10/2021 DFT0004412
CA SDI Tax 2,110.09
12/10/2021 DFT0004413
Federal Payroll Tax 34,682.20
12/10/2021 DFT0004414
Medicare 9,295.44
12/10/2021 DFT0004415
Social Security 99.20
12/10/2021 DFT0004416
State Payroll Tax 13,703.47
12/10/2021 DFT0004417
STATE DISBURSEMENT UNIT 934.00
12/10/2021 DFT0004418
CALPERS/ RETIREMENT 48,187.09
12/10/2021 DFT0004419
CALPERS/ DEFERRED COMPENSATION 23,398.43
12/10/2021 DFT0004423
FORTE, ACH DIRECT INC, ACH FEES 3,659.93
12/20/2021 DFT0004424
CA SDI Tax 2,095.70
12/20/2021 DFT0004425
CALPERS/ DEFERRED COMPENSATION 44,404.68
12/20/2021 DFT0004426
CALPERS/ RETIREMENT 48,187.08
12/20/2021 DFT0004427
Federal Payroll Tax 41,667.56
12/20/2021 DFT0004428
Medicare 11,067.67
12/20/2021 DFT0004429
Social Security 933.32
12/20/2021 DFT0004430
State Payroll Tax 16,569.44
12/21/2021 DFT0004431
PayNearMe, Inc.427.85
12/22/2021 DFT0004433
CBB 5,053.04
12/22/2021 DFT0004434
CBB 946.21
12/24/2021 DFT0004432
STATE DISBURSEMENT UNIT 934.00
12/31/2021 DFT0004435
PayNearMe, Inc.191.04
ACH PAYMENTS
12/1/2021 10009997
ACI PAYMENTS INC.42.15
12/1/2021 10009998
ALAN PEREZ, REDLANDS OFFICE CLEANING SOLUTIONS, LLC 4,423.00
12/1/2021 10009999
ALLEN WILLIAMS 702.57
12/1/2021 10010000
AMAZON CAPITAL SERVICES, INC 556.03
12/1/2021 10010001
ASBCSD 375.00
12/1/2021 10010002
BARRY'S SECURITY SERVICES, INC 5,082.21
12/1/2021 10010003
CAROL CALES 660.58
12/1/2021 10010004
CLARK PEST CONTROL 48.00
12/1/2021 10010005
CORE & MAIN LP 1,433.24
12/1/2021 10010006
DANGELO CO INC 4,928.93
12/1/2021 10010007
DANIEL DAVIS 627.72
12/1/2021 10010008
DAVID HERNANDEZ 437.37
12/1/2021 10010009
ELISEO OCHOA 667.32
12/1/2021 10010010
EXCEL LANDSCAPE, INC 13,550.00
12/1/2021 10010011
FERGUSON ENTERPRISES, INC.196.05
12/1/2021 10010012
FRONTIER COMMUNICATIONS 62.98
12/1/2021 10010013
GENESIS INDUSTRIAL SUPPLY, INC 3,681.99
12/1/2021 10010014
GORDON GRANT 649.92
12/1/2021 10010015
HACH COMPANY 238.90
12/1/2021 10010016
INFOSEND, INC 597.92
12/1/2021 10010017
LINCOLN NATIONAL LIFE INS CO.2,104.58
12/1/2021 10010018
MANAGED HEALTH NETWORK 1,950.00
12/1/2021 10010019
MANAGED MOBILE, INC.2,177.66
12/1/2021 10010020
MARTHA T DURAN 800.00
12/1/2021 10010021
MCMASTER-CARR 74.73
12/1/2021 10010022
MICAH KENNEDY 150.00
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 4 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/1/2021 10010023
MICHAEL HENDERSON 695.41
12/1/2021 10010024
MIKE J. ROQUET CONSTRUCTION INC 31,699.38
12/1/2021 10010025
NEOGOV 1,035.18
12/1/2021 10010026
REBECCA KASTEN 577.89
12/1/2021 10010027
ROUNSVILLE'S AUTO BODY 1,204.60
12/1/2021 10010028
SHIELA BOYD 65.11
12/1/2021 10010029
SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 200.00
12/1/2021 10010030
STAPLES BUSINESS ADVANTAGE 148.09
12/1/2021 10010031
SUPERIOR AUTOMOTIVE WAREHOUSE, INC.214.96
12/8/2021 10010032
AMAZON CAPITAL SERVICES, INC 1,255.45
12/8/2021 10010033
APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 1,056.57
12/8/2021 10010034
BARRY'S SECURITY SERVICES, INC 5,894.37
12/8/2021 10010035
CHEMSEARCH 331.76
12/8/2021 10010036
CLARK PEST CONTROL 48.00
12/8/2021 10010037
CLEARFLY COMMUNATIONS 970.54
12/8/2021 10010038
CORELOGIC SOLUTIONS, LLC 369.51
12/8/2021 10010039
DALE BRENDT MARSDEN, dba TOMORROW'S TALENT, LLC 2,500.00
12/8/2021 10010040
DANGELO CO INC 939.12
12/8/2021 10010041
EVWD EMPLOYEES EVENTS ASSOC 310.50
12/8/2021 10010042
FLEETWASH, INC 393.00
12/8/2021 10010043
GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00
12/8/2021 10010044
HACH COMPANY 27,145.23
12/8/2021 10010045
JOSE MILLAN 3,050.00
12/8/2021 10010046
KOFF & ASSOCIATES, INC 75.00
12/8/2021 10010047
LEGEND PUMP AND WELL SERVICES 19,841.84
12/8/2021 10010048
MANAGED MOBILE, INC.3,188.00
12/8/2021 10010049
MCCALL'S METER SALES & SERVICE 3,180.00
12/8/2021 10010050
MCMASTER-CARR 135.56
12/8/2021 10010051
MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,606.34
12/8/2021 10010052
MOBILE OCCUPATIONAL SERVICES, INC 355.00
12/8/2021 10010053
NATIONAL CONSTRUCTION RENTALS 168.49
12/8/2021 10010054
ORION SYSTEMS INTEGRATORS LLC 2,000.00
12/8/2021 10010055
PLUS 1 PERFORMANCE 19.08
12/8/2021 10010056
QUADIENT, INC 1,579.92
12/8/2021 10010057
QUINN COMPANY 285.50
12/8/2021 10010058
REDLINE MOBILE FLEET SERVICE & REPAIR 11,635.04
12/8/2021 10010059
SG CREATIVE, LLC 6,100.00
12/8/2021 10010060
SOURCE GRAPHICS 1,650.00
12/8/2021 10010061
SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 400.00
12/8/2021 10010062
STERICYCLE, INC DBA SHRED-IT 128.94
12/8/2021 10010063
THE NYHART COMPANY 6,400.00
12/8/2021 10010064
UNDERGROUND SERVICE ALERT 300.40
12/8/2021 10010065
VALERO FLEET, WEX BANK 10,901.97
12/8/2021 10010066
VULCAN MATERIALS CO/ CALMAT CO 727.63
12/15/2021 10010067
ADCOMP SYSTEMS, INC 100.00
12/15/2021 10010068
AIRGAS, USA LLC 145.34
12/15/2021 10010069
AMAZON CAPITAL SERVICES, INC 342.30
12/15/2021 10010070
ANTHESIS 6,339.75
12/15/2021 10010071
ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 225.00
12/15/2021 10010072
ASBCSD 375.00
12/15/2021 10010073
BARRY'S SECURITY SERVICES, INC 5,083.34
12/15/2021 10010074
BURGESS MOVING & STORAGE 1,233.30
12/15/2021 10010075
CALIFORNIA TOOL & WELDING SUPPLY 204.73
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 5 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/15/2021 10010076
CINTAS CORPORATION (FIRST AID)983.77
12/15/2021 10010077
COMPUTERIZED EMBROIDERY COMPANY, INC 341.21
12/15/2021 10010078
CORE & MAIN LP 39,882.16
12/15/2021 10010079
DANGELO CO INC 157.03
12/15/2021 10010080
EXCEL LANDSCAPE, INC 70.26
12/15/2021 10010081
FIELDMAN, ROLAPP & ASSOCIATES, Inc.330.00
12/15/2021 10010082
FLEETWASH, INC 340.60
12/15/2021 10010083
FRONTIER COMMUNICATIONS 1,081.18
12/15/2021 10010084
HACH COMPANY 6,716.99
12/15/2021 10010085
INFOSEND, INC 19,470.56
12/15/2021 10010086
JEREMY SUBRIAR 105.00
12/15/2021 10010087
PLUS 1 PERFORMANCE 992.33
12/15/2021 10010088
QUINN COMPANY 856.50
12/15/2021 10010089
STAPLES BUSINESS ADVANTAGE 375.37
12/15/2021 10010090
STEVE A. FILARSKY, ATTORNEY AT LAW 3,357.50
12/15/2021 10010091
SUPERIOR AUTOMOTIVE WAREHOUSE, INC.116.30
12/15/2021 10010092
VERIZON WIRELESS 8,590.76
12/15/2021 10010094
VULCAN MATERIALS CO/ CALMAT CO 704.21
12/16/2021 10010095
ASHOK K. DHINGRA, AKD CONSULTING 58,503.04
12/21/2021 10010096 ADCOMP SYSTEMS, INC 319.29
12/21/2021 10010097
AMAZON CAPITAL SERVICES, INC 532.15
12/21/2021 10010098
AMERICAN RENTALS, INC 33.94
12/21/2021 10010099 ANTHONY'S IRRIGATION 6,460.00
12/21/2021 10010100
BARRY'S SECURITY SERVICES, INC 4,859.88
12/21/2021 10010101
BOOT BARN, INC 250.10
12/21/2021 10010102
CALIFORNIA TOOL & WELDING SUPPLY 306.76
12/21/2021 10010103
CLARK PEST CONTROL 264.00
12/21/2021 10010104
DANGELO CO INC 199.28
12/21/2021 10010105
FERGUSON ENTERPRISES, INC.6,505.23
12/21/2021 10010106
GRAINGER 663.70
12/21/2021 10010107
JC LAW FIRM 11,880.00
12/21/2021 10010108
LANDS END INC 44.52
12/21/2021 10010109
MANAGED HEALTH NETWORK 2,100.00
12/21/2021 10010110
MCMASTER-CARR 134.98
12/21/2021 10010111
MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,048.31
12/21/2021 10010112
PALENCIA CONSULTING ENGINEERS 3,060.00
12/21/2021 10010113
PLUS 1 PERFORMANCE 59.08
12/21/2021 10010114
QUINN COMPANY 1,427.50
12/21/2021 10010115
RESOLUTE 4,200.00
12/21/2021 10010116
SHAYLA ANTRIM 117.60
12/21/2021 10010117
STAPLES BUSINESS ADVANTAGE 610.04
12/21/2021 10010118
SUPERIOR AUTOMOTIVE WAREHOUSE, INC.187.42
12/21/2021 10010119
TYLER TECHNOLOGIES, INC 1,440.00
12/21/2021 10010120
VULCAN MATERIALS CO/ CALMAT CO 706.34
12/21/2021 10010121
WAXIE SANITARY SUPPLY 81.33
12/21/2021 10010122
EVWD EMPLOYEES EVENTS ASSOC 360.50
12/21/2021 10010123
HACH COMPANY 1,053.80
12/22/2021 10010124
AMAZON CAPITAL SERVICES, INC 134.01
12/22/2021 10010125
APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 1,385.19
12/22/2021 10010126
BARRY'S SECURITY SERVICES, INC 4,844.22
12/22/2021 10010127
CORE & MAIN LP 1,711.73
12/22/2021 10010128
ENVIRONMENTAL SCIENCE ASSOCIATES/ESA 97,720.41
12/22/2021 10010129
FRONTIER COMMUNICATIONS 755.39
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 6 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/22/2021 10010130
HUB SUPPLY CONSTRUCTION SUPPLY, LTD/WHITE CAP LP 203.64
12/22/2021 10010131
iWATER, INC 5,000.00
12/22/2021 10010132
MANAGED MOBILE, INC.2,192.01
12/22/2021 10010133
MINUTEMAN PRESS OF RANCHO CUCAMONGA 207.85
12/22/2021 10010134
QUINN COMPANY 285.50
TOTAL 9,655,767.02$
PAYMENT REGISTER
DECEMBER 1, 2021 - DECEMBER 31, 2021 Page 7 of 7
Agenda Item #4a January 26, 20221
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Meeting Date: January 26, 2022
Agenda Item #4a
Informational Item
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: 5-Year Work Plan Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
East Valley Water District has set out to be a world class organization, with a focus on
providing safe and reliable drinking water while enhancing and preserving the quality of
life for our community.
The Governing Board, staff, and the community have developed a District vision that
empowers the organization to take innovative, efficient, and effective actions. Carrying
out this high standard requires a commitment to being a performance-based
organization which values results. Given the continuous growth of the District, it is
important to communicate the intention of key projects, including the required planning
steps, environmental awareness, and clear prioritization to allow for on-going daily
operations while addressing specific long-term needs.
Annually updating the Five-Year Work Plan provides an opportunity for general policy
direction and to highlight priority projects, tasks and implementation approaches to be
included in the budget development. The 2022 Five-Year Work Plan includes a closer
look at the priorities of each program to ensure adequate resources can be assigned
throughout the organization and enhances coordinated staggering of complex projects
in the coming years.
Highlights of the 2021 Five-Year Plan Accomplishments include:
· Purchasing additional North Fork Water District shares and worked with shareholders
still requiring water deliveries.
· Completing Phase 5 of the AMI smart meter installation, completing the transition of
the District to 100% remote read.
· Continued making progress on the design and construction of the Sterling Natural
Resource Center.
· The District’s Employee Event’s Association continued its partnership with Jefferson
Hunt Elementary School in addition to other charitable causes throughout the year.
The District anticipates a high level of activity throughout the organization in the next
Agenda Item #4a January 26, 20222
2
7
5
Meeting Date: January 26, 2022
Agenda Item #4a
Informational Item
five years. To streamline the implementation of the plan, the review of the Five-Year
Plan starts the annual budget process. A higher degree of details relating to the
projects intended to take place within 2022 will be reflected in the District-wide goals
assigned to the General Manager/CEO. The annual District-wide goals will then guide
the policy and approach to the annual budget development including resource
allocation.
AGENCY GOALS AND OBJECTIVES
III - Deliver Public Service With Purpose While Embracing Continuous Growth
D. Embrace an Environment of Active Learning and Knowledge Sharing Through
State-of-the-Art Data Management
REVIEW BY OTHERS
This agenda item has been reviewed by General Manager/CEO, Executive Team, and
the Community Advisory Commission.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
John Mura
General Manager/CEO
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
5-Year Plan Presentation
Draft 5-Year Plan Document
Board of Directors
5-YEAR WORK PLAN
January 26, 2022
2
5-YEAR WORK PLAN
•Provide general policy direction and
highlight priority projects
•Ensures projects support the District
Vision
•Brings together planning efforts beyond
the annual budget cycle
•Includes all staff to consider
•Known planning cycles
•Regulatory guidelines
•Budgeting
•Projects that require phasing
3
STRATEGIC PLANNING WORKFLOW
4
PLAN DEVELOPMENT
•Includes all District employees, Community Advisory Commission
and Board of Directors
•Aims for maximum perspective, feedback, resource allocation, and
planning
•Outlines new projects while ensuring that on-going operations are
valued and appreciated
All-Hands Staff
Meetings
Program Plan
Development
Strategic Plan
Adoption
District anticipates
a high level of
activity
throughout the
organization for
the foreseeable
future.
5
PROGRAM PRIORITIES
Optimize
Infrastructure
System
Maximize the
District’s Position
Financial Stability
with Full
Understanding of
Operational
Complexities
Protect
Organizational
Investments
Continue to be a
Premier Agency
6
2021 ACCOMPLISHMENTS
•District has successfully completed multiple
projects previously listed in 5-Year Strategic
Plan
•Projects include (but not limited to):
•Purchasing Additional North Fork Water
Company Shares
•Significant Construction Progress on the
SNRC
•AMI Meter Replacement –Final Phase
•Elm Street Water Main Relocation
•Barton Street Water Main Replacement
•Continued Partnership with Jefferson Hunt
Elementary School and other Non-Profit
Organizations
7
SHIFT IN APPROACH TO DEVELOPMENT
8
5-YEAR WORK PLAN
9
STRATEGIC FRAMEWORK
DISCUSSION
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
Five-Year Work Plan
[2021-22]
HIGHLAND, CALIFORNIA
DR
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David E. Smith
Governing Board
Member
Chris Carrillo
Governing Board
Member
Ronald L. Coats
Governing Board
Member
GENERAL MANAGER/CEO
John Mura
General Manager/CEO
BOARD OF DIRECTORS
DISTRICT MANAGEMENT
Kerrie Bryan
Director of Administrative Services
Justine Hendricksen
District Clerk
Kelly Malloy
Director of Strategic Services
Patrick Milroy
Operations Manager
Jeff Noelte
Director of Engineering &
Operations
Brian Tompkins
Chief Financial Officer
Rocky Welborn
Water Reclamation Manager
210
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San Bernardino
Highland
Seven Oaks Dam
N30.1 Square Mile Service Area -
East Valley Water District was
formed in 1954 and provides
water and wastewater services to
103,000 residents within the cities
of Highland, San Bernardino, and
portions of San Bernardino County.
District Leadership
Phillip R. Goodrich
Chairman of
the Board
James Morales, Jr.
Vice Chairman of
the Board
PAGE i
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Introduction
East Valley Water District has set out to be a world class organization, with a focus not only on providing safe and
reliable drinking water but enhancing and preserving the quality of life for our community.
The Governing Board, staff, and the community have developed a District vision that empowers the organization
to take actions to be innovative, efficient, and effective. Carrying out this vision requires a commitment to being
a performance-based organization, valuing results. Given the high expectation of the District, it is important to
communicate the nature of key projects, including the required planning steps, environmental awareness, and clear
prioritization to allow for on-going daily operations, while addressing specific long-term needs.
PAGE 1
HISTORY
The District began Strategic Planning efforts in 2012 with the identification of key projects and staffing adjustments.
From that point, the District has enhanced these efforts to include development of the District Vision, Core Values,
along with the Goals and Objectives. To connect these elements in a manner that not only guides day-to-day decision
making, but also long-term planning, the Five-Year Work Plan was developed in 2018.
The Five-Year Work Plan is a document designed to identify and organize projects and programs in a manner that
provides a comprehensive understanding of the organizational direction spanning multiple years. Updated annually,
the document reflects the recent accomplishments and adds one additional year, keeping the planning effort focused
five years out. The Five-Year Work Plan is the guiding document for the development of the Districtwide Goals and the
Budget connecting actionable performance goals for individual employees.
PURPOSE
The purpose of the Five-Year Work Plan is to facilitate collaboration and prioritization beyond the current budget cycle.
Key considerations include known planning cycles, regulatory guidelines, budgeting, projects that will require phasing
over a number of years, and other critical actions necessary to continue supporting the District Vision. This process
aids with resource allocation and planning, including funding, staffing, professional services, and capital improvement
construction. It is important to note that while planning efforts are critical to maintaining the high standards of the
organization, it is essential that on-going operations are valued and appreciated along with the ability to respond to
external factors not originally factored into the plan.
The District anticipates a high level of activity throughout the organization for the foreseeable future. To streamline
the implementation of the plan, the review of the Five-Year Work Plan kicks off the annual budget process beginning
with Districtwide goals. This series of activities guides the policy and approach to the Budget development, including
resource allocation and Individual Performance Goals.
Maintaining a Five-Year Work Plan is designed to provide general policy direction
and highlight priority projects that fosters the prioritization and development
of tasks necessary for implementation beyond the annual budget cycle.
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FIVE-YEAR WORK PLAN | PAGE 2
Workflow
Strategic planning efforts are dynamic. They are designed to allow the organization to prepare for large efforts in
future years while addressing daily needs.
STRATEGIC PLANNING WORKFLOW
The elements identified below maintain a cycle of growth and organizational development. This process is intended
to foster communication throughout the organization along with community stakeholders and residents. By visualizing
the interconnected nature of District activity, staff has a clear understanding of their role in the organization and
how each element contributes to the greater good. The timing of these measures can be organized by on-going,
annual, intermediate, and long-term.
STRATEGIC PLAN
Guiding Principles
As part of the District’s Strategic Plan, a set of guiding principles have been established to provide a consistent
direction to East Valley Water District. These principles include the District Vision, Core Values, and Goals and
Objectives and are set to ensure long-term consistency and continuity of service.
District Vision
Enhance and preserve the quality of life for our community through innovative leadership and world class
public service.
Core Values
Guides the overall decision making at all levels. This element of the planning process experiences minimal
changes over time and serves as a “home base” for all other activities.
•Leadership: Motivating a group of people to act toward achieving a common goal or destination.
•Partnership: Developing relationships between a wide range of groups and individuals through
collaboration and shared responsibility.
•Stewardship: Embracing the responsibility of enhancing and protecting resources considered worth caring
for and preserving.
GUIDING PRINCIPLES
District Vision
Core Values
Goals &
Objectives
BRIDGE MEASURES
Five-Year
Work Plan
PERFORMANCE MEASURES
Districtwide
Goals Budget Individual
Performance
Goals
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Goals and Objectives
PAGE 3
Bridge Measures
Under the Strategic Plan, the District has established the
Five-Year Work Plan to help connect the high-level guiding
principles with the day-to-day operations. This document
is updated annually to provide the planning needed for
staff to work towards the Guiding Principles and kickoff the
development of the District’s Performance Measures.
Five-Year Work Plan
Identifies priorities and the subsequent projects
required to achieve that result.
Performance Measures
The final portion of the Strategic Plan are the Performance
Measures established by the District staff. These targets
allow East Valley Water District to establish actionable
steps needed to meet the visionary Guiding Principles of
the District.
Districtwide Goals
Serves as the foundation for projects and programs
for a specific budget year. These goals are specifically
assigned to the General Manager/CEO each year.
Budget
Establishes the individual program goals, Capital
Improvement Projects and the program budgets
needed to meet the Strategic Plan’s goals.
Individual Performance Evaluations
Each employee is assigned unique and attainable
goals for the budget year that support the Strategic
Plan Goals.
I. Implement Effective Solutions Through
Visionary Leadership
• Identify Opportunities to Optimize Natural
Resources
• Maximize Internal Capabilities through
Ongoing Professional Development
• Strengthen Regional, State and National
Partnerships
• Encourage Performance Based Results
Through Staff Empowerment
II. Maintain a Commitment to Sustainability,
Transparency, and Accountability
• Practice Transparent and Accountable
Fiscal Management
• Utilize Effective Communication Methods
• Pursue Alternative Funding Sources
• Provide Quality Information to Encourage
Community Engagement
III. Deliver Public Service with Purpose While
Embracing Continuous Growth
• Advance Emergency Preparedness
Efforts
• Strive to Provide World Class Customer
Relations
• Promote a Positive Organizational Culture
• Embrace an Environment of Active
Learning and Knowledge Sharing
IV. Promote Planning, Maintenance and
Preservation of District Resources
• Develop Projects and Programs to
Ensure Safe and Reliable Services
• Enhance Planning Efforts that Respond
to Future Demands
• Dedicate Efforts Toward System
Maintenance and Modernization
• Enable Fact-Based Decision Making
Through State-of-the-Art Data
Management
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FIVE-YEAR WORK PLAN | PAGE 4
Five-Year Work Plan
[2022]
The Five-Year Work Plan is divided into five areas of focus: optimize infrastructure systems, maximize the District’s
position, financial stability with full understanding of operational complexities, protect organizational
investments, continue to be a premier agency. These areas do not generally change each year, but may be adjusted
as necessary. Projects and programs included in the plan fall within one of these categories.
General definitions of the areas of focus include:
AREAS OF FOCUS
Optimize Infrastructure
Systems -This area focuses on
projects that are construction
and existing facility
related. This may include
enhancements to existing sites
or entirely new facilities.
A
Maximize the District’s
Position - This item
focuses on the conceptual
and planning phases of
projects. This may include
determining the feasibility
of a specific project or
evaluating the future path
of an existing program in
need of change.
B
Financial Stability with full Understanding of
Operational Complexities - Ensuring that the
organization makes decisions relating to fiscal
policies while addressing the other priorities. This
category includes consideration of opportunities to
reduce interest expenses, evaluate rates, and look
for alternative funding sources for key projects.
C
Protect Organizational
Investments - The District
has made great strides in
recent years to develop
a world class work
environment. This area may
include focused projects
and programs that address
branding, professional
development, and
succession planning.
D
Continue to be a Premier
Agency - East Valley Water
District strives to be the best
at everything that it does. This
area includes investments
in the community, especially
areas that may not be typical
for a water agency.
E
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PROJECTS
OPTIMIZE
INFRASTRUCTURE
SYSTEMS
This area focuses
on projects that are
construction and existing
facility related. This may
include enhancements to
existing sites or entirely
new facilities.
PROJECTS
PER YEAR,
PER CATEGORY
FY 2021-2022
FY 2022-2023
FY 2023-2024
FY 2024-2025
2021
Plant 134 Granular Activated
Carbon Installation
Enhancing the surface water treatment plant to
address current and future water quality standards.
Engineering
Water Reservoir
Rehabilitation Program
Rehabilitate the District’s 18 water storage
reservoirs over a 20-25 year cycle. Efforts may
include structural repairs, coating replacements,
installation of corrosion protection systems, and
possible seismic retrofits.
Operations
Water System
Rehabilitation and Replacement
Repair and replacement of infrastructure due
to age, corrosion, or leak history. Relocations of
assets to accommodate new development or other
public projects.
Operations
Site Security and Improvements
Increase perimeter security of satellite facilities and
access controls to improve aesthetics and security.
Facilities Maintenance
Sewer System
Rehabilitation and Placement
Identify sections of pipeline for repair or
replacement, based on regular sewer system
cleaning and visual inspection. Relocations
of sewer mains required to accommodate
development or other public projects.
Wastewater Maintenance
A
Five-Year Look Ahead
SEWER
[2022]
The 2022 Five-Year Look Ahead is presented to highlight the proposed activities
for each program.
PAGE 5
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2022
Document Management
Scan and digitize documents into the District’s
electronic repository in accordance with adopted
Records Retention Policy.
General Administration
Maximize Workorder System
Investigate and develop an automated work order
solution, review new Customer Service friendly
platforms, and create the necessary integrations
with the District’s financial system.
Customer Service
Plant 101 Rehabilitation
Replace the hydropneumatics and booster pump
station at Plant 101, as it at the end of its useful life.
Operations
Water Reclamation Policies
(Ordinance Update and Compliance
Reporting)
Develop and implement policy actions necessary
for regulatory compliance of the SNRC.
Water Reclamation
Water Reclamation Operations
Establish staffing and operational procedures for
the operations of SNRC.
Water Reclamation
Source Control Program (Fats, Oil
and Grease- FOG)
Develop and implement a Source Control
Program to take over the functions currently being
performed by the San Bernardino Municipal Water
Department.
Water Reclamation
Source Water Assessment
Update the evaluation of potential water water
quality considerations to be utilized in water supply
assessments and uses.
Engineering
FIVE-YEAR WORK PLAN | PAGE 6
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2023
Water Supply Recovery
Maintain water supply reliability, while maximizing
regional recycled water recharge efforts.
Operations
2024
Emergency Program Plan Updates
Update all necessary plans to assist staff in being
prepared to handle and continue to do business
before, during, and after an emergency or disaster.
Public Affairs
Water and Wastewater Master Plans
Develop a comprehensive technical assessment of
the water and wastewater system needs to guide
future District policy decisions.
Engineering
Plant 134 Solids Processing
Improve the solids processing capacity of Plant 134
to maximize plant throughput to 8 MGD.
Engineering
Plant 59 Rehabilitation
Replace the hydropneumatics and booster pump
station at Plant 59, as it is near the end of its
useful life.
Operations
Integrated Regional Urban Water
Management Plan
Develop a comprehensive technical assessment of
the water supply as required by regulations.
Engineering
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North Fork Water Company
Planning and Operations
Monitoring the terms of the agreements
put in place for shareholders, continue the
eminent domain process, and comply with
administrative requirements to maintain the
North Fork Water Company.
General Administration
City Creek Mutual
Water Company Dissolution
Work with legal counsel to dissolve the City
Creek Mutual Water Company with the remaining
shareholder, including the land.
General Administration
Grant Administration
Monitor grant funding opportunities and develop
successful applications.
Public Affairs
ESRI Projects
Assist with the coordination of various digital
projects with ESRI as part of a multi-departmental
coordination effort.
Information Technology
Equipment Replacement Plan
Develop a scalable, annual, replacement plan
for technology including items such as: servers,
computers, laptops, etc.
Information Technology
SNRC Completion
Complete construction of the 8 MGD state
of the art wastewater treatment facility and
administrative center.
Engineering
PROJECTSMAXIMIZE THE
DISTRICT’S
POSITION
This item focuses on the
conceptual and planning
phases of projects. This
may include determining
the feasibility of a specific
project or evaluating the
future path of an existing
program in need of change.
B
FIVE-YEAR WORK PLAN | PAGE 8
PROJECTS
PER YEAR,
PER CATEGORY
FY 2021-2022
FY 2022-2023
FY 2023-2024
FY 2024-2025 DR
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B
2022
Emergency Preparedness Training
Program
Develop an emergency preparedness training
program and prepare employees to follow plans
established by the District.
Public Affairs
Industry Engagement- Awards,
Presentations, etc.
Identify industry related conferences that District
staff can participate in as a presenter or panelist.
Public Affairs
Cityworks Migration
Evaluate and implement a District-wide asset
management and work order system.
Information Technology
Laserfiche Migration
This is a multi-year effort to ensure proper data
integrity and organization by transitioning hard
copy files into the digital storage system.
Information Technology
Asset Management Facilities
Identify and deploy software to manage
facilities related information to support on-going
maintenance efforts.
Information Technology
Plant 134 Technology
Implement upgrades to the Plant 134 infrastructure
including physical security, based on the standards
of the SNRC as the flagship location.
Information Technology
Community Advisory
Commission Recruitment
Conduct a community recruitment process and
subsequent commission onboarding/training
to fill vacancies resulting from the term limits of
sitting members.
Public Affairs
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FIVE-YEAR WORK PLAN | PAGE 10
2023
East Surface Water Treatment Plant
Address the Districts Water Supply needs identified
in the 2020 Water System Master Plan with the
evaluation and construction of an additional
4+MGD surface water treatment plant.
Engineering
2024
Compliance with New Water
Conservation Regulations
The District will comply with regulatory reporting
requirements such as water loss validation, drought
risk assessment, and urban water use objective.
Conservation
Geographic Information System
Maximize the ability to meet various
program needs and enhance the use
of Geographic Information System (GIS)
throughout the organization.
Information Technology
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PROJECTSFINANCIAL
STABILITY
WITH FULL
UNDERSTANDING
OF OPERATIONAL
COMPLEXITIES
Ensuring that the
organization makes
decisions relating to
fiscal policies while
addressing the other
priorities. This category
includes consideration of
opportunities to reduce
interest expenses,
evaluate rates, and look for
alternative funding sources
for key projects.
C
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2021
Pension UAL
(Unfunded Actuarial Liability)
Actively look for opportunities to make additional
discretionary payments (ADP) toward the District’s
UAL so that it continues to decline. Develop and
implement an Unfunded Accrued Liability Policy.
Finance and Accounting
2022
COVID Arrearage/
Past Due Accounts
Respond to changing regulations and executive
orders relating to COVID-19 payment arrearages
and resuming disconnections due to non-payment.
Customer Service
Cost of Service Analysis/
Rate Study/ Impact Fees
Establish rates based on current costs, with special
consideration to ensure that SNRC costs are on
target with projections. Continuously monitor SNRC
costs to ensure they are sufficient to cover costs.
Finance and Accounting
Financing Opportunities for
Capital Improvements/
Debt Refinance/ Early Pay-off
Consider bond refinancing and other new capital
financing needs.
Finance and Accounting
2024
Tyler ERP Review
Assessment of the District’s current financial
system and review of potential enhancements of
the platform.
Finance and Accounting
PROJECTS
PER YEAR,
PER CATEGORY
FY 2021-2022
FY 2022-2023
FY 2024-2025
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FIVE-YEAR WORK PLAN | PAGE 12
PROJECTS
2021
Drought Monitoring and Response
The District will monitor and implement the
Drought Contingency Plan, if activated by a San
Bernardino County drought declaration.
Conservation
Succession Planning/Recruitments
Attract candidates to maintain the organizational
culture through SNRC staffing and plan for
upcoming retirements of key positions.
Human Resources
COVID-19
Continue to ensure safe workplace practices are
followed; assist with reopening transitions, prepare
remote work policy, ensure productivity levels
remain at pre-COVID levels.
Human Resources
2022
Staff Training
Resume opportunities for staff to participate in
both required and other professional development
opportunities.
Human Resources
SNRC Operations
Begin operation of the SNRC as a new community
resource. This will require internal and external
programs and policies.
Public Affairs
AMI Platform Utilization
Conduct internal assessment of the customer
AMI portal, hold staff trainings, and engage with
community to encourage customer platform
utilization.
Customer Service
PROTECT
ORGANIZATIONAL
INVESTMENTS
The District has made great
strides in recent years
to develop a world class
work environment. This
area may include focused
projects and programs
that address branding,
professional development,
and succession planning.
PROJECTS
PER YEAR,
PER CATEGORY
FY 2021-2022
FY 2022-2023
FY 2023-2024
FY 2024-2025
D
FY 2025-2026
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D
2023
MOU Negotiation
The current MOU will expire June 30, 2023. The
District will negotiate a new contract with the
EVWDEP and Non-Represented employees.
Human Resources
Technology Staffing- SCADA
Develop a staffing approach to address needs
ranging from daily tasks to high level projects.
Information Technology
2024
IT Master Plan Update
Update the existing IT Master Plan to reflect the
significant progress made within the organization
in recent years, and identify additional areas of
enhancement and improvement.
Information Technology
2025
Water Data Access (AMI)
Enhance employees access to consumption and
metering information data for decision making.
Information Technology
Water Reclamation Staffing
Attract and retain world class staff to expand the
District’s services to include wastewater treatment
activities.
Water Reclamation
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PROJECTSCONTINUE TO
BE A PREMIER
AGENCY
East Valley Water District
strives to be the best
at everything that it
does. This area includes
investments in the
community, especially
areas that may not be
typical for a water agency.
PROJECTS
PER YEAR,
PER PROGRAM
E
2021
Community Heritage and
Education Foundation
Evaluate the long-term goal of the organization to
provide a valuable service to the community.
General Administration
Educational Partnerships
Continue to enhance partnerships with SBCUSD,
SB Superintendent of Schools, Claremont
McKenna College, and local colleges.
Human Resources
New Development Coordination
Coordination with developers to facilitate
construction in the service area and when possible,
upsize for future master planning efforts.
Engineering
2022
2022 Election
Prepare for Board Member Elections and
orientation for any new Directors.
General Administration
Website Assessment and Redesign
Enhance the District’s website by completing
an audit of content, layout and functionality.
Public Affairs
Community Outreach
Re-engagement
Reengage with the community through in-person
outreach events that were previously halted due to
COVID-19 pandemic.
Public Affairs
On-Boarding the New
General Manager/CEO
On-board the new General Manager/CEO including
staff introductions, Board introductions, trainings,
and strategic planning.
General Administration
FIVE-YEAR WORK PLAN | PAGE 14
FY 2021-2022
FY 2022-2023
FY 2023-2024
FY 2024-2025 DR
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E
2023
PrimeGov Enhancements
Enhance the District’s agenda management
system, including elected and appointed
individuals, standardized forms, etc.
General Administration
Rebate Program Enhancements
Enhance rebate programs to maximize customer
water savings through the development of new
rebate opportunities.
Conservation
Community Engagement
Enhancements
Develop digital material and other educational
elements to provide customers with conservation
resources.
Conservation
Custom Billing Cycle-Fixed Income
Develop and implement a process to revise billing
cycles for customers with fixed incomes to allow
individuals to select their preferred bill date/cycle.
Customer Service
2024
2024 Election
Prepare for Board Member Elections and
orientation for any new Directors.
General Administration
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Conservation
Conservation is responsible for overseeing programs that facilitate and encourage sustainable water use throughout the District. Additionally, this program is responsible for communicating conservation benchmarks to various regulatory agencies, tracking and monitoring legislative affairs and advocating on behalf of the District’s legislative platform.
Customer Service
Customer Service provides the community with prompt, courteous, and world class customer relations.
Engineering
The Engineering Program responsibilities include infrastructure planning, maintaining a safe and reliable water supply, and ensuring compliance with Federal and State regulations. The Program oversees wastewater collection and treatment capital projects.
Finance
Finance and Accounting oversees the business operations of the District in order to provide accountability and adequate control over the use of District funds. Staff downloads meter read data, audits data, and submits data files to a third-party vendor for bill printing and mailing.
General Administration
General Administration is responsible for ensuring the District’s business and operations daily activities are performed following Federal, State, and District Board approved policies. The General Manager/CEO provides daily oversight for interagency relations for advancing the District’s initiatives.
Human Resources
Human Resources is responsible for administering programs to attract and retain a diverse and qualified workforce. This program also oversees the District safety program to ensure staff maintain a safe work environment. Additionally, this program is responsible for managing the District’s Pathway Program and Risk Management Program.
Information Technology
Information Technology oversees the District’s technology infrastructure to support essential business and operational functions. The functions utilize industry specific software programs required to meet agency needs. The Program implements routine cybersecurity training campaigns to mitigate financial and data loss.
Operations
Operations is responsible and oversees the Meter Services, Water Production, Water Treatment, Water Quality, Water Maintenance, Wastewater Maintenance, Facilities Maintenance and Fleet Maintenance programs at East Valley Water District. For the purposes of the Five-Year Work Plan, these programs have been combined into an Operations category. Many of these programs are responsible for the day-to-day world class service
provided by the District and do not encounter major capital adjustment fluctuations with the planning of the program’s duties.
Public Affairs
Public Affairs oversees internal and external communication programs consistent with the District’s Vision and guiding principles. Through community and media relations, the Program provides effective and strategic communications to various stakeholders. The Program is also responsible for grant writing, emergency preparedness, and facility rental programs.
Water Reclamation
The Water Reclamation Program is responsible for treating and disinfecting 8.0 million gallons of wastewater per day (MGD). Reclamation of wastewater generated by District customers will transition from a service contracted with the SBMWD, to in-house operations at the newly completed SNRC during FY 2021-22.
FIVE-YEAR WORK PLAN | PAGE 16
PROGRAM DEFINITIONS
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The Five-Year Work Plan is designed to enhance the ability of the District to prepare for the future while addressing
the needs of today. It is part of a strategic approach to understanding where resources need to be committed. By
updating this document annually, the District can celebrate the accomplishments of the past 12 months, while fostering
an engaging environment that embraces the value of planning.
Conclusion
Recognizing the past achievements, while planning for a future
of continued world class service to the community.
PAGE 17
Five-Year Work Plan
[2021-22]
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District Headquarters
31111 Greenspot Road
Highland, California 92346
eastvalley.org
@eastvalleywater
DR
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Agenda Item
#4b
January 26, 20221
2
8
7
Meeting Date: January 26, 2022
Agenda Item #4b
Informational Item
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Customer Arrearage Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
In 2020, the world began experiencing the COVID-19 pandemic. Since that time, the
community has seen the various regulatory bodies implement a wide array of response
measures, ranging from public health guidelines to temporary economic assistance
efforts. With the economic impacts of business shut-downs during the Stay-at-Home
Order, Governor Newsom issued an executive order implementing a statewide utility
shut-off moratorium that stayed in place from March 2020 until December 2021.
As a rate-based organization, the District continuously monitored the past due balances
and the impact of non-payment on operations. Fortunately, the District operates as a
world-class organization, and was able to maintain operations through temporary
project re-prioritization. Additionally, staff worked closely with ACWA, CMUA, and the
legislature to develop a statewide funding assistance program to reduce the delinquent
balances without causing financial hardship on customers.
East Valley Water District continues to work closely with the County of San Bernardino
to participate in the San Bernardino County Rent Relief Partnership, which was
expanded on June 15, 2021, to include household utilities. This program aims to assist
disadvantaged community members and requires interested households to submit an
application for eligibility determination. To date, the program has assisted fourteen
customer accounts, issuing payments for almost $12,5000 of past due balances.
On a larger scale, East Valley Water District participated in the California Water and
Wastewater Arrearage Payment Program. Administered by the State Water Resource
Control Board, this program provided COVID-19 relief funding to all residential and
commercial customers with water arrearages accrued between March 4, 2020 and June
15, 2021. The program initially focused on prioritizing water payments with an
expansion of the program to cover wastewater arrearages set to occur in early 2022.
Through the program, the District applied to assist 1,270 customers offsetting the total
water past due balance of over $515,000. Once the funding was received, customers
Agenda Item
#4b
January 26, 20222
2
8
7
Meeting Date: January 26, 2022
Agenda Item #4b
Informational Item
were notified of the automatic credit and provided payment plan options to address
remaining balances outside of the eligible window. While this program has conditions
that the District must comply with, it provides a much greater benefit to the community
as-a-whole by automatically crediting account balances from that period. This avoids
the potential of customers missing this opportunity and recognizes that customers of all
income levels may have been financially impacted by the Stay-at-Home order.
Given that the California disconnection moratorium expired on January 1, 2022, staff
continues to educate customers on the resources available to them while also ensuring
the District receives payment for services that have been provided. With disconnections
expected to resume in the coming months, the District will continue to reach out to
customers in an effort to share the payment accommodations options which are in line
with state guidelines and funding conditions of the California Water and Wastewater
Arrearage Payment Program.
East Valley Water District continues to participate in the county program and the
California Water and Wastewater Arrearage Payment Program to provide customers
COVID-19 financial assistance. District operations are funded through water and
wastewater rates, and have been developed to reflect the cost of providing services.
Ensuring reliable rate revenue is essential to long-term operational stability and
continued world class public service.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
C. Pursue Alternative Funding Sources
IV - Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
REVIEW BY OTHERS
This agenda item has been reviewed by Administration and Finance departments.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Agenda Item
#4b
January 26, 20223
2
8
7
Meeting Date: January 26, 2022
Agenda Item #4b
Informational Item
Recommended by:
________________
John Mura
General Manager/CEO
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
Customer Arrearage Update Presentation
Regular Board Meeting
CUSTOMER ARREARAGE UPDATE
January 26, 2022
22
CUSTOMER IMPACTS
•In 2020, customers fell behind on
payments due to COVID-19 impacts:
•Job loss
•Financial impacts
•Illness
•At the height of the pandemic, over
2,800 (12% of accounts) had past due
balances
•$1.1 million in arrearages
SAN BERNARDINO COUNTY RENT RELIEF
PARTNERSHIP –UTILITY SUPPORT
3
4
PROGRAM DETAILS
•Covers water/wastewater arrearages
•Households with income levels at or below
50% of the Area Median Income that have
experienced COVID-19 financial hardship
due
•Residents living within the County of San
Bernardino, excluding City of San Bernardino
Letter Sent to Eligible Customers
5
CUSTOMER ASSISTANCE
•Requires customers to initiate the application
•Strict income requirements
•14 customers supported –residential
•Received over $12,500 to support customers
San Bernardino County Rent Relief Partnership Program –Utility Support
CALIFORNIA WATER & WASTEWATER
ARREARAGE PAYMENT PROGRAM
6
7
PROGRAM OVERVIEW
•Covers water arrearages
•Wastewater arrearage support set to
occur in early 2022
•Customer outreach will provide
information on payment plans for
remaining balance
•Program requires the elimination of any
late fees and limits service disconnections
88
CUSTOMER ASSISTANCE
California Water and Wastewater Arrearage Payment Program
•All past due balances within the qualified period were automatically enrolled
•No customer application or income requirement
•1,270 customers supported –residential/commercial
•Applied to receive over $515,000 toward water service balances
•Anticipate similar balance recovery for wastewater services
9
•California disconnection moratorium expired January 1, 2022
•Effective March 2020 to December 2021
•Staff are working with customers to enroll individuals in payment plans
•As a rate-based organization, the District is looking to resume disconnections in the
upcoming months
•Staff will continue review all funding options available to assist customers impacted
by COVID-19
DISTRICT OPERATIONS
DISCUSSION