Loading...
HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/10/2022BOARD OF DIRECTORS AUGUST 10, 2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Brian Tompkins Interim General Manager/CEO James Morales, Jr. Vice­Chairman Brian Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kelly Malloy Director of Strategic Services David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting August 10, 2022 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property:   East End Hydroelectric Generation Plant property located on various parcels and easements in Mill Creek and Santa River Canyons        District Negotiators:       Brian Tompkins, Interim General Manager/CEO Negotiating Parties:       Southern California Edison Under Negotiation:        Price and Terms of Payment b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation, One case. [Government Code Section 54956.9(d)(2); 54956.9(e)(3)] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Mark Hokanson, Accountant 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 27, 2022 Regular Board Meeting Minutes b.Approval of Directors' Fees and Expenses for July 2022 4.INFORMATIONAL ITEMS a.Sterling Natural Resource Center Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Water Quality Permitting Services Contract Amendment #2 for the Sterling Natural Resource Center (SNRC) 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 10, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Brian TompkinsInterim General Manager/CEOJames Morales, Jr.Vice­Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting August 10, 2022 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property:   East End Hydroelectric Generation Plant property located on various parcels and easements in Mill Creek and Santa River Canyons        District Negotiators:       Brian Tompkins, Interim General Manager/CEO Negotiating Parties:       Southern California Edison Under Negotiation:        Price and Terms of Payment b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation, One case. [Government Code Section 54956.9(d)(2); 54956.9(e)(3)] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Mark Hokanson, Accountant 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 27, 2022 Regular Board Meeting Minutes b.Approval of Directors' Fees and Expenses for July 2022 4.INFORMATIONAL ITEMS a.Sterling Natural Resource Center Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Water Quality Permitting Services Contract Amendment #2 for the Sterling Natural Resource Center (SNRC) 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 10, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Brian TompkinsInterim General Manager/CEOJames Morales, Jr.Vice­Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingAugust 10, 2022 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property:   East End Hydroelectric Generation Plant property located on various parcels and easements in Mill Creek and Santa River Canyons        District Negotiators:       Brian Tompkins, Interim General Manager/CEO Negotiating Parties:       Southern California Edison Under Negotiation:        Price and Terms of Payment b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation, One case. [Government Code Section 54956.9(d)(2); 54956.9(e)(3)] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Mark Hokanson, Accountant 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 27, 2022 Regular Board Meeting Minutes b.Approval of Directors' Fees and Expenses for July 2022 4.INFORMATIONAL ITEMS a.Sterling Natural Resource Center Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Water Quality Permitting Services Contract Amendment #2 for the Sterling Natural Resource Center (SNRC) 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 10, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Brian TompkinsInterim General Manager/CEOJames Morales, Jr.Vice­Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingAugust 10, 2022 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property:   East End Hydroelectric Generation Plant property located onvarious parcels and easements in Mill Creek and Santa River Canyons       District Negotiators:       Brian Tompkins, Interim General Manager/CEONegotiating Parties:       Southern California EdisonUnder Negotiation:        Price and Terms of Paymentb.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation, One case.[Government Code Section 54956.9(d)(2); 54956.9(e)(3)] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Mark Hokanson, Accountant 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 27, 2022 Regular Board Meeting Minutes b.Approval of Directors' Fees and Expenses for July 2022 4.INFORMATIONAL ITEMS a.Sterling Natural Resource Center Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Water Quality Permitting Services Contract Amendment #2 for the Sterling Natural Resource Center (SNRC) 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a August 10, 20221 Meeting Date: August 10, 2022 Agenda Item #3a Discussion Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: Interim General Manager/CEO SUBJECT: Approve July 27, 2022 Regular Board Meeting Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the July 27, 2022 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Brian W. Tompkins Interim General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft July 27, 2022 regular board meeting minutes 4 8 4 Regular Board Meeting & Public Hearing Meeting Date: July 27, 2022 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:30 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Coats, Goodrich, Morales, Smith ABSENT Directors: Carrillo STAFF John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Patrick Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Marty Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 4:30 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 4 8 4 1.APPROVAL OF AGENDA a.Approval of Agenda Legal Counsel stated that a matter came before the Board’s attention and that there is a need to take immediate action and that need for action came after the agenda was distributed pursuant to Government Code Section 4920(a). That it requires a unanimous vote of the Board to be added to the agenda. Legal Counsel requested that Public Employee Employment, Interim General Manager/CEO, pursuant to Government Code Section 54957 be added to the agenda to be discussed in Closed Session as agenda item 2.b. A motion was made by Vice-Chairman Morales, seconded by Director Coats and by unanimous vote, that the Board add Public Employee Employment, Interim General Manager/CEO, pursuant to Government Code Section 54957, to the agenda. The motion carried by the following: Ayes: Coats, Goodrich, Morales, Smith Noes: None Absent: Carrillo A motion was made by Director Coats, seconded by Director Smith that the Board approve the July 27, 2022 agenda as amended. The motion carried by the following: Ayes: Coats, Goodrich, Morales, Smith Noes: None Absent: Carrillo RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:33 p.m. as provided in the Ralph M. Brown Act Government Code Section 54957 to discuss the item listed on the agenda. RECONVENE THE MEETING The Board reconvened the meeting at 5:30 p.m. PLEDGE OF ALLEGIANCE Chairman Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS Directors: Coats, Goodrich, Morales, Smith ABSENT Directors: Carrillo 4 8 4 2.ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a: Legal Counsel stated that no reportable action was taken. With respect to Item #2.b: Legal Counsel reported that in closed session the Board voted unanimously to appoint Brian W. Tompkins to the position of Interim General Manager/CEO and Board Secretary, effective August 2, 2022, due to the vacancy of the General Manager/CEO position until such time a permanent General Manager/CEO is retained; this motion was made by Vice-Chairman Morales, and seconded by Director Coats. The motion carried by the following: Ayes: Morales, Coats, Smith, Goodrich Noes: None Absent: Carrillo PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. PRESENTATIONS AND CEREMONIAL ITEMS •Introduction of Newly Hired Employees o David Rojas, Field Service Worker I o Ricardo Hernandez Moreno, Field Service Worker I The General Manager/CEO welcomed and introduced the newly hired employees. 3.APPROVAL OF CONSENT CALENDAR a.Approval of July 13, 2022 Regular Board Meeting Minutes b.Approve Investment Report for Quarter Ended June 30, 2022 c.June 2022 Disbursements: Accounts payable disbursements for the period include check numbers 259530 through 259689, bank drafts, and ACH payments in the amount $20,050,933.49 and $375,679.89 A motion was made by Director Smith, seconded by Director Coats, that the Board approve the Consent Calendar as submitted. The motion was carried by the following roll call vote: Ayes: Coats, Goodrich, Morales, Smith Noes: None Absent: Carrillo 4 8 4 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Ordinance No. 403 – Revising Section 15 Water Conservation of Water Rules and Regulations, Public Hearing The Director of Strategic Services provided an overview of the updates made to the District’s Water Rules and Regulations ordinance. She discussed the details of revisions made to Section 15, Water Conservation. CHAIRMAN GOODRICH OPENED THE PUBLIC HEARING AT 5:40 P.M. Chairman Goodrich declared the public participation section of the meeting open at 5:40 p.m. There being no written or verbal comments, the public participation section was closed. CHAIRMAN GOODRICH ANNOUNCED THE PUBLIC HEARING CLOSED AND ADJOURNED TO THE REGULAR BOARD MEETING AT 5:41 P.M. Chairman Goodrich opened the floor to questions and comments from the Board. A motion was made by Vice-Chairman Morales, seconded by Director Coats, that the Board adopt Ordinance No. 403, replacing Ordinance No. 401, as submitted. The motion was carried by the following roll call vote: Ayes: Morales, Coats, Smith, Goodrich Noes: None Absent: Carrillo b.Consider Adoption of Resolution 2022.12 – Adopting the 2022 Water Shortage Contingency Plan, Public Hearing The Director of Strategic Services provided an overview of updates made to the District’s Water Shortage Contingency Plan; noting that the most significant change was updating the Plan from three to six water shortage stages, in order to be consistent with the California Water Code and most recent California State Water Resources Control Board guidelines. CHAIRMAN GOODRICH OPENED THE PUBLIC HEARING AT 5:44 P.M. Chairman Goodrich declared the public participation section of the meeting open at 5:44 p.m. There being no written or verbal comments, the public participation section was closed. CHAIRMAN GOODRICH ANNOUNCED THE PUBLIC HEARING CLOSED AND ADJOURNED TO THE REGULAR BOARD MEETING AT 5:44 P.M. Chairman Goodrich opened the floor to questions and comments from the Board. 4 8 4 A motion was made by Vice-Chairman Morales, seconded by Director Coats, that the Board adopt Resolution 2022.12, adopting the 2022 Water Shortage Contingency Plan, as submitted. The motion was carried by the following vote: Ayes: Morales, Coats, Smith, Goodrich Noes: None Absent: Carrillo c.Consider Adoption of Resolution 2022.13 - Implementing Stage 2 of the 2022 Water Shortage Contingency Plan The Director of Strategic Services discussed the implementation of Stage 2 of the Water Shortage Contingency Plan and how it relates to emergency regulations issued by the Governor. CHAIRMAN GOODRICH OPENED THE PUBLIC HEARING AT 5:49 P.M. Chairman Goodrich declared the public participation section of the meeting open at 5:49 p.m. There being no written or verbal comments, the public participation section was closed. CHAIRMAN GOODRICH ANNOUNCED THE PUBLIC HEARING CLOSED AND ADJOURNED TO THE REGULAR BOARD MEETING AT 5:49 P.M. Chairman Goodrich opened the floor to questions and comments from the Board. A motion was made by Director Coats, seconded by Vice-Chairman Morales, that the Board adopt Resolution 2022.13, implementing Stage 2 of the 2022 Water Shortage Contingency Plan as written in Ordinance No. 403 and authorize the General Manager/CEO to implement additional demand reduction actions to maintain compliance with emergency regulations, as submitted. The motion was carried by the following vote: Ayes: Coats, Morales, Smith, Goodrich Noes: None Absent: Carrillo d.Consider Approval of the Water Systems Consulting, Inc. Contract for the Development of the Drought Contingency Plan The Director of Strategic Services provided information regarding the development of a Drought Contingency Plan with Water Systems Consulting, Inc., utilizing a $200,000 grant that was awarded to the District to develop the Plan. Chairman Goodrich opened the floor to questions and comments from the Board. 4 8 4 A motion was made by Director Coats, seconded by Vice-Chairman Morales, that the Board approve the contract with Water Systems Consulting Inc. for the development of the Drought Contingency Plan. The motion was carried by the following vote: Ayes: Coats, Morales, Smith, Goodrich Noes: None Absent: Carrillo e.Consider Approval of Board Meeting Cancellation The General Manager/CEO recommended that the Board consider canceling the August 24 regular Board meeting due to it occurring during the California Special Districts Association’s Annual Conference, where staff will be providing a presentation, and Board and staff will be attending. There were no questions or comments from the Board. A motion was made by Director Smith, seconded by Director Coats, that the Board approve the cancellation of the August 24, 2022 regularly scheduled Board meeting. The motion was carried by the following vote: Ayes: Coats, Goodrich, Morales, Smith Noes: None Absent: Carrillo f.Review General Manager/CEO Achievement of Goals and Objectives and Consider Determination of Performance Award Legal Counsel reported on the following: pursuant to the General Manager/CEO’s employment contract, he is entitled to an annual review of his performance by the Board of Directors to determine if his Goals and Objectives have been met for the preceding year and to determine the overall performance of his work. Pursuant to his employment agreement the Board is charged with determining if the General Manager/CEO is entitled to his performance award of 10% of his base annual salary. He stated that in closed session matters were discussed and considered by the Board, and a consensus was reached. Due to the General Manager/CEO’s mid-year retirement Finance has calculated a prorated 10% performance of award of work completed to date this year. The Board praised the General Manager/CEO for his performance and leadership. A motion was made by Director Coats, seconded by Vice-Chairman Morales, that the Board approve the General Manager/CEO’s 10% pay for performance award in the amount of $15,678. 4 8 4 The motion was carried by the following vote: Ayes: Coats, Goodrich, Morales, Smith Noes: None Absent: Carrillo 5.REPORTS a.Board of Directors’ Reports Director Smith reported on the following: July 18 he attended the Association of San Bernardino County Special Districts membership meeting at the Sterling Natural Resource Center; July 20 he attended the Community Heritage and Education Foundation Board meeting; July 23 he attended the Sterling Natural Resource Center Ribbon Cutting event; and July 26 he met with the General Manager/CEO to review the agenda. Director Coats reported on the following: July 18 he attended the Association of San Bernardino County Special Districts membership meeting at the Sterling Natural Resource Center; July 20 he attended the Community Heritage and Education Foundation Board meeting; July 23 he attended the Sterling Natural Resource Center Ribbon Cutting event; July 25 he attended the Engineering & Operations Committee meeting where they discussed Plant 39 upgrades and Source Control; July 26 he attended the City of San Bernardino Water Department meeting where they approved a licensing agreement and a satellite service agreement; July 26 he attended the Highland Chamber of Commerce meeting; and July 27 he attended the San Bernardino Valley Municipal Water District’s Board Workshop where they discussed the Master Plan for Tres Lagos. Vice-Chairman Morales reported on the following: July 14 and 19 he participated in the San Bernardino Valley Municipal Water District’s Policy meeting; July 20 he attended the Community Heritage and Education Foundation Board meeting; July 21 he met with the General Manager/CEO to discuss District business; July 23 he attended the Sterling Natural Resource Center Ribbon Cutting event; and July 27 he attended the San Bernardino Valley Municipal Water District’s Board meeting where they held a Tres Lagos Planning Session. Chairman Goodrich reported on the following: July 18 he attended the Association of San Bernardino County Special Districts membership meeting at the Sterling Natural Resource Center; July 20 he attended the Community Heritage and Education Foundation Board meeting; July 21 he met with the General Manager/CEO to review the agenda; July 23 he attended the Sterling Natural Resource Center Ribbon Cutting event; July 25 he attended the Engineering & Operations Committee meeting; and July 26 he attended the Highland Chamber of Commerce monthly meeting. Information only. 4 8 4 b.General Manager/CEO Report The General Manager/CEO reported on the following: •The Sterling Natural Resource Center Ribbon Cutting ceremony held on Saturday, July 23, was a success. Over 1,400 people attended the event, and he received many positive comments from everyone who attended. He thanked everyone involved and a special thanks to the Public Affairs Department. •The Sterling Natural Resource Center is open for community members. Customers may pay their bill in person or use the self-service kiosk, get assistance with their account, and tour the demonstration garden. •The District’s contractor is working on the signal lights located at Del Rosa Drive and 5th Street to enhance pedestrian and traffic safety. During this work, the intersection will be closed to traffic. Work is anticipated to be completed in mid- August 2022. Please use alternate routes and follow detour signs. The General Manager/CEO announced upcoming events/dates: •August 9 at 4:00 p.m. - Finance & Human Resources Committee meeting. •August 11 at 1:00 p.m. - Legislative & Public Outreach Committee meeting. •August 24 staff will be presenting at the annual California Special Districts Association Conference. They will be discussing the steps the District had taken for successful community engagement during the course of the Sterling Natural Resource Center project. The General Manager/CEO thanked staff, the Board, and the community for their support, for challenging him, and for making him accountable over the past 10 years. Information only. c.Legal Counsel Report Legal Counsel congratulated the General Manager/CEO on his retirement and stated that he wishes him the best of luck. d.Board of Directors’ Comments Director Smith congratulated Mr. Tompkins for taking on the position of Interim General Manager/CEO. He welcomed the two new field service workers. He stated that the Sterling Natural Resource Center Ribbon Cutting event was well attended and made positive comments about the event. Director Smith recited an Irish proverb to the General Manager/CEO in light of his retirement and thanked him for a job well done. 4 8 4 Director Coats made positive comments about the Sterling Natural Resource Center Ribbon Cutting event. He praised Chairman Goodrich for an excellent job in his role over the past 4-6 weeks. He stated that the most important decision that the Board will make will be the selection of a new General Manager/CEO and that they will make the best decision with the information they have. Director Coats praised the General Manager/CEO for all that he has done for the District over the years and added that he made him a better Board member. Chairman Goodrich stated that this is a unique and special day, being that it’s the General Manager/CEO’s last day. He stated that this will be a positive beginning for Mr. Mura’s next chapter in his life and that he will always try to reach his expectations. He congratulated the General Manager/CEO on a job well done and stated that he looks forward to what’s next. Vice-Chairman Morales congratulated the new field service workers on their recruitment. He thanked Mr. Tompkins for taking on the position of Interim General Manager/CEO. Vice-Chairman Morales offered his appreciation to Mr. Mura for his hard work and the time he put into the District and commended him for doing an amazing job. He stated that times have been fun and challenging and that it has been an amazing journey. ADJOURN Chairman Goodrich asked that everyone join him in a round of applause for the General Manager/CEO and adjourned the meeting at 6:27 p.m. Phillip R. Goodrich, Board President Brian Tompkins, Interim Board Secretary Agenda Item #3b August 10, 20221 Meeting Date: August 10, 2022 Agenda Item #3b Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: Interim General Manager/CEO SUBJECT: Approval of Directors' Fees and Expenses for July 2022 RECOMMENDATION Staff recommends that the Board of Directors approve the Governing Board Members' Fees and Expenses for July 2022. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT This fiscal impact associated with this agenda item is $9,450.00, which is included in the current fiscal year budget. Recommended by: ________________ Brian W. Tompkins Interim General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS July 2022 Director Expense Reports Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 7 /01 225 2 7 /13 225 3 7 /18 225 4 7 /20 225 5 7 /23 0 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description CHEF Board Meeting EVWD Event Expense Type $900.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date Special Board Meeting Regular Board Meeting ASBCSD $900.00 Chris Carrillo July / 0.00 X ( 4 ) Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Chris Carrillo July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended special Board meeting to conduct General Manager/CEO interviews. 7 / 1 / 2022 Special Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 13 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 18 / 2022 Event Description:ASBCSD Attended regular Board meeting. Brief Description of Meeting/Event Value to EVWD Attended Association of San Bernardino County Special Districts meeting at Sterling Natural Resource Center. Meeting Date:7 / 20 / 2022 Event Description:CHEF Board Meeting Brief Description of Meeting/Event Value to EVWD Attended Community Heritage and Education Foundation Board meeting. Meeting Date:7 / 23 / 2022 Event Description:EVWD Event Brief Description of Meeting/Event Value to EVWD Attended the Sterling Natural Resource Center Ribbon Cutting event. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 7 /01 225 2 7 /04 0 3 7 /07 225 4 7 /11 225 5 7 /12 225 6 7 /13 225 7 7 /18 225 8 7 /20 225 9 7 /23 0 10 7 /25 225 11 7 /26 225 12 7 /26 0 13 7 /27 0 14 7 /27 225 15 7 /28 0 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Ronald L. Coats July / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage Regular Board Meeting SNRC Grand Opening Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description John Mura Retirement ceremony Date General Manager Interviews Rode in EVWD Truck in Highland Parade Meeting with General Manager/CEO or Designee $2,250.00 $2,250.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Engineering & Operations Committee Meeting San Bernardino Board of Water Commissioners Highland Chamber Luncheon San Bernardino Valley MWD Workshop ASBCSD Board Meeting San Bernardino Board of Water Commissioners Regular Board Meeting ASBCSD Monthly meeting Comm Heritage and Education Foundation Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Attended their meeting with no reportable actions of interest to East Valley Water District Brief Description of Meeting/Event Value to EVWD Had a meeting with John Mura to discuss district business Meeting Date:7 / 11 / 2022 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Held our monthly board of directors meeting to discuss association business and our upcoming general meeting Meeting Date:7 / 12 / 2022 Meeting Date:7 / 4 / 2022 Event Description:Rode in EVWD Truck in Highland Parade Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 7 / 2022 Event Description:Meeting with General Manager/CEO or Designee Rode with Chairman Goodrich in the EVWD Truck in the Highland 4th of July Parade Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Conducted interviews of some candidates for the general managers position 7 / 1 / 2022 General Manager Interviews Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 6 7 8 9 10 Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attended the grand Opening and Ribbon Cutting ceremony for the Sterling Natural Resource Center Meeting Date:7 / 25 / 2022 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD We reviewed all engineering and operations events for the last two months, plant 39 upgrades, i.e., fencing, grading, block walls and retaining walls, and source control program for waste wastewater dischargers Event Description:Comm Heritage and Education Foundation Brief Description of Meeting/Event Value to EVWD Attended the board meeting where we reviewed current status and the plan for advancing the foundation going forward Meeting Date:7 / 23 / 2022 Event Description:SNRC Grand Opening Brief Description of Meeting/Event Value to EVWD See official Board meeting minutes Meeting Date:7 / 18 / 2022 Event Description:ASBCSD Monthly meeting Brief Description of Meeting/Event Value to EVWD Our meeting was held at SNRC and the guest speaker was John Mura whose topic was "Taking Risks to Enhance Public Service Meeting Date:7 / 20 / 2022 Meeting Date:7 / 13 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2022 11 12 13 14 15 Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attended retirement ceremony for our General Manager/CEO John Mura held at SNRC Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official Board meeting minutes Meeting Date:7 / 28 / 2022 Event Description:John Mura Retirement ceremony Brief Description of Meeting/Event Value to EVWD Attended their monthly luncheon where the guest speaker was Karen Hooper, Executive Director of the Ronald McDonald House in Loma Linda Meeting Date:7 / 27 / 2022 Event Description:San Bernardino Valley MWD Workshop Brief Description of Meeting/Event Value to EVWD Attended their workshop on selecting a master planner for their recently purchased Tres Lagos Property (1657 acres). They reviewed possible uses for the property and some plans they have moving forward Meeting Date:7 / 27 / 2022 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD They approved new customer information system, HR. etc., system from Northstar Utilities Solutions ($694,840) plus $55,000 yearly; Asterra USA Satellite Leask Survey ($106,000); Property and Earthquake insurance renewal for $960,314 (8.1% increase over last year) Meeting Date:7 / 26 / 2022 Event Description:Highland Chamber Luncheon Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 26 / 2022 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 7 /01 225 2 7 /04 0 3 7 /07 225 4 7 /12 225 5 7 /13 225 6 7 /18 225 7 7 /20 225 8 7 /21 225 9 7 /23 0 10 7 /25 225 11 7 /26 225 12 7 /27 225 13 7 /28 0 14 15 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich July / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage SNRC Ribbon cutting Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Special Board Meeting Represent District in 4th of July parade Agenda Review $2,250.00 $2,250.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Engineering & Operations Committee Meeting Chamber of Commerce Event Regular Board Meeting GM Retirement Celebration at SNRC Meeting with General Manager/CEO or Designee Regular Board Meeting ASBCSD CHEF Annual meeting Agenda Review Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Reg. Board meeting Ref> Mins. This day Brief Description of Meeting/Event Value to EVWD With CEO and Vice Chair for Review of current agenda Meeting Date:7 / 12 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meet with CEO Mura RE: District affairs Meeting Date:7 / 13 / 2022 Meeting Date:7 / 4 / 2022 Event Description:Represent District in 4th of July parade Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 7 / 2022 Event Description:Agenda Review With Director Coats representing District in Parade Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend special meeting for Executive recruitment 7 / 1 / 2022 Special Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 6 7 8 9 10 Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attend SNRC ribbon cutting ceremony Meeting Date:7 / 25 / 2022 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Attend Eng. And ops committee meeting update on dept. activities and reports on progress Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD With CEO and Vice Chair for review of current agenda Meeting Date:7 / 23 / 2022 Event Description:SNRC Ribbon cutting Brief Description of Meeting/Event Value to EVWD Attend local chapter Special Districts at SNRC guest speaker John Mura Of EVWD Meeting Date:7 / 20 / 2022 Event Description:CHEF Annual meeting Brief Description of Meeting/Event Value to EVWD Attend Annual meeting of CHEF updates on future of the project Meeting Date:7 / 21 / 2022 Meeting Date:7 / 18 / 2022 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2022 11 12 13 14 15 Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attend reg. board meeting Ref. Mins. This day Meeting Date:7 / 28 / 2022 Event Description:GM Retirement Celebration at SNRC Brief Description of Meeting/Event Value to EVWD Attend retirement celebration for CEO Mura Meeting Date: Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attend Monthly Chamber luncheon guest spkr. Dir of Ronald Mcdonald house Meeting Date:7 / 27 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 26 / 2022 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 7 /01 225 2 7 /05 0 3 7 /06 225 4 7 /07 225 5 7 /07 0 6 7 /08 225 7 7 /13 225 8 7 /14 0 9 7 /19 0 10 7 /20 225 11 7 /21 225 12 7 /23 0 13 7 /27 225 14 7 /27 0 15 7 /28 225 16 7 /29 225 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.July / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Valley MWD San Bernardino Valley MWD Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description ACWA Event ACWA Event Date Succession Planning Ad-Hoc Committee Meeting San Bernardino Valley MWD ACWA Event $2,250.00 $2,250.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description CHEF Board Meeting Agenda Review EVWD Regular Board Meeting Agenda Review San Bernardino Valley MWD East Valley Association of Realtors Regular Board Meeting San Bernardino Valley MWD Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Resources workshop. Estimating service area water demands and conservation updates. No charge, more than one meeting same day. Brief Description of Meeting/Event Value to EVWD Special Legislative meeting for pending legislation. Meeting Date:7 / 7 / 2022 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD EVWD business and update. Meeting Date:7 / 7 / 2022 Meeting Date:7 / 5 / 2022 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 6 / 2022 Event Description:ACWA Event Regular board meeting. CSDA. East End HydroelectricGeneration Plants. Reports. No charge, more than ten meetings in reporting period. James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: General manager succession interviews. 7 / 1 / 2022 Succession Planning Ad-Hoc Committee Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 6 7 8 9 10 James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Regular board meeting. Estimating service area water demands and conservation updates. No charge, more than ten meetings in the reporting period. Meeting Date:7 / 20 / 2022 Event Description:CHEF Board Meeting Brief Description of Meeting/Event Value to EVWD General meeting. Scoping. Please refer to public agenda. Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Policy workshop. State and Federal legislative update. No charge, more than ten meetings in the reporting period. Meeting Date:7 / 19 / 2022 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Legislative committee. EVWD conservation update. SNRC update. Meeting Date:7 / 13 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:7 / 14 / 2022 Meeting Date:7 / 8 / 2022 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2022 11 12 13 14 15 James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Board of Directors Planning Workshop. Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Workshop Tres Lagos Property Visioning. No charge, more than one meeting during the day. Meeting Date:7 / 28 / 2022 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD SNRC grand opening. No charge, more than ten meetings in the reporting period. Meeting Date:7 / 27 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:7 / 27 / 2022 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD EVWD business and update. Meeting Date:7 / 23 / 2022 Event Description:EVWD Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 21 / 2022 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2022 16 17 18 19 20 Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 29 / 2022 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Regular bi-mointhly board meeting. State and federal legislative updates. Staff updates. Statewide updates. Meeting Date: DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 5 Name: No. Date 1 7 I 08 -2-7 / 123 7 / 13 4 7 / 18 5 71 20 6 7 / 23 7 7 / 26 -8-7 I 279 7 I 29 10 11 12 14 15 17 20 No. Date 1 2 3 4 5 6 7 8 9 10 certify that the \ �AST VALLEY WATER DISTRICT LEADERSHIP• PARTNERSI--HP • STEWARDSHIP DIRECTOR EXPENSE/ REIMBURSEMENT ACTIVITY SHEET David E. Smith Month / Year: Meeting / Event Description Milease Agenda Review Meetin9 with General Mana9er/CEO or Designee Regular Board Meeting ASBCSD Communi� Herita9e & Education Foundation meeti SNRC Event Chamber of Commerce Event Regular Board Meeting LAFCO Subtotal Meetings' Stipend ( 8) Mileage 0.00 Expense Type Miscellaneous Reimbursement Description X Jul:t Meeting Stipend 225 225 225 225 225 0225 225 225 Meetings I I o.s25tmi 11 I 2022 Report Provided Written Oral □B□B□□ □B□B□B□B□□ □B□□ □□ □□ □□ □□ □□ □□ □□ □□ □□ □□ $1,800.001 $0.00 I Reimbursement Subtotal $0.00 I :::::==========�TOTALPAYMENT '---$1,800.00_.I ·�rrect and accurate to the best of my knowledge. Date of Approval Administration Signature EAST VALLEY WATER DISTRICT LEADERSI-UP • PARTNERSI-IIP • STEWARDSI-IIP DIRECTOR EXPENSE/ REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM David E. Smith Ju_l-y ____ / __ 2_0_2_2_ I I I I I �AST VALLEY WATER DISTRICT LEADERSHIP • PARTNERSHIP• STEWARDSHIP DIRECTOR EXPENSE/ REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM Name: David E. Smith Month/ Year: ___ J_u...&ly ____ / __ 2_0_22 __ As part ot the LJ1stncrs commitment to transparency, please provide a bnet description ot any meetmgtevent(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being aooroved. 6 Meeting Date: 7 / 23 / 2022 ------------------------Event Description: SNRC Event ------------------------ Brief Description of Meeting/Event Value to EVWD ISNRC ribbon cutting event. 7 Meeting Date: 7 I 26 I 2022 ------------------------Event Description: Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attended monthly Chamber of Commerce business meeing. Ronald McDonald House was the topic of discussion. 8 Meeting Date: 7 / 27 / 2022 ------------------------Event Description: Regular Board Meeting Brief Description of Meeting/Event Value to EVWD 9 Meeting Date: 7 / 29 / 2022 -------------------------------Event Description: LAFCO ------------------------ Brief Description of Meeting/Event Value to EVWD Attended the LAFCO broadcast for July. No reportable actions concerning the EVWD. 10 Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD 3 Agenda Item #4a August 10, 20221 Meeting Date: August 10, 2022 Agenda Item #4a Informational Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Sterling Natural Resource Center Project Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Construction activities continue for the Sterling Natural Resource Center. Since the project is using the progressive design-build model, construction continues while design efforts reach their final stages. These complex activities take place in a collaborative team environment with the project partners. Significant construction continues on the treatment side of the project area ranging from highly technical equipment installation to testing of specific phases of the treatment process. Construction on site of the Weaver Basin continues with electrical and pipe work. Final design and agency coordination for the pipeline alignment leading to the new Weaver Recharge Basins is underway. Staff continue to work through the various regulatory approvals, working closely with the State Water Resources Control Board, Southern California Edison, South Coast Air Quality Management District, CalTrans, Metropolitan Water District, Regional Water Quality Control Board, and the cities of Highland and San Bernardino. This is an ongoing process in tandem with the final construction efforts and facility testing. The District held the Community Ribbon Cutting event on July 23, 2022 to showcase the administrative and treatment facility. Over 1,300 people attend the Ribbon Cutting and enjoyed the ceremony, concert, food, and tours of the operations center. Customers can now begin using the administrative side of the SNRC to receive assistance, pay bills and visit the demonstration garden. Staff continue to provide information through website content, social media posts, and bill inserts inviting customers to visit the facility. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources II - Maintain a Commitment To Sustainability, Transparency, and Accountability Agenda Item #4a August 10, 20222 Meeting Date: August 10, 2022 Agenda Item #4a Informational Item D. Provide Quality Information to Encourage Community Engagement REVIEW BY OTHERS This agenda item has been reviewed by Public Affairs and Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS Power-Point Presentation Regular Board Meeting SNRC Construction Update August 10, 2022 2 STERLING NATURAL RESOURCE CENTER •Treat up to 8 million gallons of water per day and recharge the local groundwater basin •Team Sterling is working through the final stages of construction •Operations anticipated to begin in early 2023 •Community Ribbon Cutting held on July 23, 2022 3 RIBBON CUTTING CEREMONY 4 SNRC FLAG RAISING 5 RIBBON CUTTING CEREMONY 6 EDUCATIONAL BOOTHS 7 FOOD & GAMES 8 CONSERVATION WORKSHOPS 9 CONCERT IN THE PARK 10 TREATMENT TOURS 1111 SNRC FUNDED IN PART BY: Funding for this Sterling Natural Resource Center project has been provided in full or in part by the Proposition 1 –the Water Quality, Supply, and Infrastructure Improvement Act of 2021 and the Clean Water State Revolving Fund through an agreement with the State Water Resources Control Board. California’s Clean Water State Revolving Fund is capitalized through a variety of funding sources, including grands from the United States Environmental Protection Agency and state bond proceeds. The Urban Greening Program is part of California Climate Investments, a statewide program that puts billions of cap-and-trade dollars to work reducing greenhouse gas emissions, strengthening the economy and improving public health and the environment –particularly the disadvantaged communities. The cap-and-trade program also creates a financial incentive for industries to invest in clean technologies and develop innovative ways to reduce pollution. California Climate Investment projects include affordable housing, renewable energy, public transportation, zero emission vehicles, environmental restoration, more sustainable agriculture, recycling and much more. At least 35 percent of these investments are made in disadvantaged and low-income communities. For more information, visit California Climate Investments. 12 Upcoming Activities •Construction to begin on pipeline from 210 Freeway to Weaver Basins •Host Public Hearing for the Discharge Permit •Continued infrastructure work for the Weaver Basins •Testing and Commissioning DISCUSSION Agenda Item #5a August 10, 20221 Meeting Date: August 10, 2022 Agenda Item #5a Discussion Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: Interim General Manager/CEO SUBJECT: Consider approval of water quality permitting services contract amendment #2 for the Sterling Natural Resource Center (SNRC) RECOMMENDATION Staff recommends that the Board of Directors authorize the Interim General Manager/CEO to execute contract amendment #2 with Woodard & Curran to provide additional Water Quality Permitting Services for the SNRC project for a not-to-exceed amount of $215,746. BACKGROUND / ANALYSIS The treatment of wastewater to produce recycled water for groundwater recharge and other uses involves extensive regulations and permitting administered by the State Water Resources Control Board. Woodard & Curran (formerly RMC Consultants) has provided services on the SNRC project since its inception and was initially engaged to provide the feasibility study and subsequently water quality permitting services for the SNRC Project prior to East Valley Water District obtaining LAFCO authority for wastewater treatment, reclamation, disposal, and recharge of recycled water. Therefore, a contract with San Bernardino Valley Municipal Water District was utilized to engage their services. The contract services included the preparation of multiple engineering documents required by the regulations, and extensive modeling of the proposed groundwater recharge activity. To continue the water quality permitting effort after the District obtained LAFCO authority for wastewater treatment, the District executed a contract with Woodard & Curran in January 2019 for a not-to-exceed amount of $115,597. After the completion of that work, the SNRC Project evolved to having the Redlands Basin as the main discharge location instead of City Creek. In addition, the project had evolved to include the anaerobic digestion system with food waste. These changes were significant enough to require the groundwater modeling work to be redone under the adjusted conditions, and to require updating of the engineering documents. This work was done through an amendment executed in September 2020 for a not-to-exceed amount of $270,970. With the change in discharge location from Redlands Basin to the Weaver Basins, the groundwater modeling and engineering documents need to be redone to reflect groundwater recharge taking place at the Weaver Basins. The proposed cost to perform the additional scope for this Amendment #2 is a not-to-exceed amount of $215,746. Agenda Item #5a August 10, 20222 Meeting Date: August 10, 2022 Agenda Item #5a Discussion Item AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT The not-to-exceed contract amendment amount of $215,746 exceeds both the current year budget, and the amount included in our SRF funding request. In order to avoid negative schedule and cost impacts, this item will be funded by reallocating some monies from the approved budgets for the Water Reclamation and Engineering programs. Recommended by: ________________ Brian Tompkins Interim General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS No attachments