HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/14/2022'1lnt1tes
Regular Board Meeting & Public Hearing
Via Teleconference
Meeting Date: September 14, 2022
CALL TO ORDER
Approved October 12, 2022
The Chairman of the Board called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Chairman Goodrich led the flag salute.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
Directors: None
STAFF
Brian Tompkins, Interim General Manager/CEO; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Kerrie Bryan, Director of
Administrative Services; Justine Hendricksen, District Clerk; Eileen Bateman, Human
Resources Coordinator
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
1. APPROVAL OF AGENDA
a. Approval of Agenda
A motion was made by Director Smith, seconded by Director Coats, that the Board of
Directors approve the September 14, 2022, agenda as submitted.
The motion carried by the following roll call vote:
Ayes: Carrillo, Goodrich, Coats, Morales, Smith
Noes: None
Absent: None
2. APPROVAL OF CONSENT CALENDAR
a. Approve the Financial Statements for May 2022
b. Approve the July 2022 Disbursements: Accounts payable disbursements
for the period include check numbers 259690 through 259848, bank drafts,
and ACH payments in the amount of $5,827,964.34 and $690,389.62 for
payroll
c. Approve the Investment Transaction Report for Month End July 31, 2022
d. Approve the Investment Transaction Report for Month End August 31,
2022
e. Approve the Directors' Fees and Expenses for August 2022
f. Adopt Resolution 2022.17 -Amending the Conflict-of-Interest Code
A motion was made by Director Coats, seconded by Director Smith, that the Board of
Directors approve the Consent Calendar items as submitted.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
3. DISCUSSION AND POSSSIBLE ACTION ITEMS
a. Consider Approval of City of Highland Del Rosa Signal Relocation
Reimbursement Agreement Addendum
The Director of Strategic Services provided details regarding the agreement with the City
of Highland to widen the intersection at Del Rosa Drive and 5th Street to enhance road
conditions adjacent to the Sterling Natural Resource Center.
A motion was made by Director Coats, seconded by Director Smith, that the Board of
Directors authorize the Interim General Manager/CEO to finalize and execute the
Reimbursement Agreement Amendment 1 with the City of Highland.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Carrillo, Coats, Smith
Noes: None
Absent: None
b. Consider the Community Facilities District (CFD) Petition and Adoption of
Resolutions 2022.14, 2022.15 and 2022.16 to Facilitate Establishment of
CFD No. 2022-1 for Palm and Highland
The Interim General Manager/CEO presented information regarding the formation of
Community Facilities District 2021-1. He reviewed the guidelines regarding the
Reimbursement Agreement, the authorization of a special tax levy to pay for the facilities,
incidental expenses, principal and interest on bonds, and a resolution of the District to
incur bonded obligations within CFD 2021-1. He also stated that these Resolutions
support the Board's intention to take action to support the CFD, but not commit to any
financial resources for the CFD 2022-1 project.
A motion was made by Vice Chairman Morales, seconded by Director Carrillo, that the
Board adopt Resolution 2022.14, 2022.15 and 2022.16 to Facilitate Establishment of
CFD No. 2022-1 for Palm and Highland.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Carrillo, Coats, Smith
Noes: None
Absent: None
4. REPORTS
a. Board of Directors' Reports
Director Carrillo reported on the following: September 13 he discussed District business
with the Interim General Manager/CEO.
Director Coats reported on the following: August 11 he met with the Interim General
Manager/CEO to discuss District business; August 12 he attended the District's special
board meeting where the Board held the interviews for the General Manager/CEO
position; August 15 he attended the Association of San Bernadina County Special
District's monthly meeting; August 22 he attended the District's special board meeting
where they discussed the contract for the General Manager/CEO position; August 22,
23, 24, and 25 he attended the California Special Districts Association Conference;
August 30 he attended the District's special board meeting/public hearing regarding the
Sterling Natural Resource Center Title 22 Engineering Report; September 2 he attended
the Association of San Bernardino County Special Districts board meeting; September
13 he attended the City of San Bernardino Municipal Water Department board meeting
where they discussed California OSHA guidelines.
Vice Chairman Morales reported on the following: August 25 he attended the California
Special Districts Association Conference; September 1 he attended San Bernadina Valley
Municipal Water District board meeting where they provided a Strategic Plan and
Geological Data updates; September 9 he attended East Valley Association of Realtors
Legislative committee meeting where Renters' Ordinances were discussed; September
13 he attended the San Bernardino Valley Municipal Water District committee meeting
where they discussed the Engineering Strategic Plan.
Director Smith reported on the following: August 15 he attended the Association of San
Bernardino County Special Districts monthly meeting; and on August 24 he attended
the California Special Districts Association Conference.
Chairman Goodrich reported on the following: August 11 he attended the District's
Legislative and Public Affairs committee meeting where conservation efforts and the
District's rebate programs were discussed; August 12 he attended the District's special
board meeting regarding the General Manager/CEO position; August 15 he attended the
Association of San Bernardino County Special Districts monthly meeting; August 22 he
attended the District's special board meeting regarding the General Manager/CEO
position; August 22, 23, 24, he attended the California Special Districts Association
Conference; August 30 he attended the District's special board meeting/public hearing
to discuss the Sterling Natural Resource Center Title 22 Engineering Report; September
8 he met with the Interim General Manager/CEO to review the agenda.
b. General Manager/CEO Report
• The District will be hosting a conservation workshop to learn about maximizing
water efficiency outdoors on Saturday, September 17 at the Sterling Natural
Resource Center. This free event will include activities for kids, self-guided tour of
the SNRC's garden, raffles, and more. District customers may register at
eastva lley .org/workshops.
• East Valley Water District has activated Stage 2 of the Water Shortage Contingency
Plan, which calls for no excessive water waste, sets watering times between 6 p.m.
and 6 a.m., and limits irrigation of turf or high-water use plants within public street
medians and parkways. For a complete list of watering guidelines, customers may
visit eastvalley .org/stage2.
• East Valley Water District will begin the installation of a new recycled water pipeline
on Greenspot Road, from the 210 Freeway to Weaver Street. The installation will
be completed in five phases and allow for water recycled at the Sterling Natural
Resource Center to be conveyed to the new Weaver Basins
• Engineering and Operations Committee will be meeting on September 26 at 2:30
pm.
• District staff is looking forward to the arrival of the new General Manager/CEO
who will be starting on Monday, September 19.
c. Legal Counsel Report
No report at this time.
d. Board of Directors' Comments
Director Smith offered his appreciation to Mr. Tompkins for his role as Interim General
Manager /CEO.
Director Carrillo stated that it was a pleasure working with Mr. Tompkins as the Interim
General Manager/CEO and appreciated his leadership. He thanked staff for providing
updates to the Board of Directors on current events.
Director Coats commended Mr. Tompkins for his efforts as the Interim General
Manager/CEO. He also corrected the dates he attended the California Special District
Association conference to August 22, 23 and 24.
Vice Chairman Morales offered his appreciation to the Operations Manager and staff for
their swift response to a recent water leak. He thanked Mr. Tompkins for his willingness
to take on the responsibilities as Interim General Manager/CEO; he also commended
staff for their ongoing efforts regarding the Pathway Program, SNRC Title 22 Permit;
District Audit, recruitments, educational partnership with Claremont McKenna College
and Emergency Response training during the past few months.
Chairman Goodrich recognized and thanked Mr. Tompkins for taking on the role of
Interim General Manager/CEO and providing his knowledge and efforts for the past 7
weeks. He also stated that the new General Manager will be attending the next board
meeting.
ADJOURN
Chairman Goodrich adjourned the meeting at 6:06 p.m.
Phillip R. Goodrich, Board President