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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/28/2022BOARD OF DIRECTORS SEPTEMBER 28, 2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kelly Malloy Director of Strategic Services David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting September 28, 2022 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Part­Time Employee Matthew Alvarado, Water Quality Operator ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Resolution 2022.18 ­ Recognizing Norman Terry's 25 Years of Service b.Approve the August 12, 2022 Special Board Meeting Minutes c.Approve the August 22, 2022 Special Board Meeting Minutes d.Approve the August 30, 2022 Regular Board Meeting & Public Hearing Minutes e.Consider Board Meeting Cancellations 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider approval of Canal 3 Pressure Zone Water Storage Reservoirs Engineering Support Services Agreement 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 28, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting September 28, 2022 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Part­Time Employee Matthew Alvarado, Water Quality Operator ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Resolution 2022.18 ­ Recognizing Norman Terry's 25 Years of Service b.Approve the August 12, 2022 Special Board Meeting Minutes c.Approve the August 22, 2022 Special Board Meeting Minutes d.Approve the August 30, 2022 Regular Board Meeting & Public Hearing Minutes e.Consider Board Meeting Cancellations 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider approval of Canal 3 Pressure Zone Water Storage Reservoirs Engineering Support Services Agreement 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 28, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingSeptember 28, 2022 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Part­Time Employee Matthew Alvarado, Water Quality Operator ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Resolution 2022.18 ­ Recognizing Norman Terry's 25 Years of Service b.Approve the August 12, 2022 Special Board Meeting Minutes c.Approve the August 22, 2022 Special Board Meeting Minutes d.Approve the August 30, 2022 Regular Board Meeting & Public Hearing Minutes e.Consider Board Meeting Cancellations 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider approval of Canal 3 Pressure Zone Water Storage Reservoirs Engineering Support Services Agreement 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 28, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingSeptember 28, 2022 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEPRESENTATIONS AND CEREMONIAL ITEMSIntroduction of Newly Hired Part­Time EmployeeMatthew Alvarado, Water Quality OperatorROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Resolution 2022.18 ­ Recognizing Norman Terry's 25 Years of Service b.Approve the August 12, 2022 Special Board Meeting Minutes c.Approve the August 22, 2022 Special Board Meeting Minutes d.Approve the August 30, 2022 Regular Board Meeting & Public Hearing Minutes e.Consider Board Meeting Cancellations 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider approval of Canal 3 Pressure Zone Water Storage Reservoirs Engineering Support Services Agreement 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a September 28, 20221 Meeting Date: September 28, 2022 Agenda Item #2a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Resolution 2022.18 - Recognizing Norman Terry's 25 Years of Service RECOMMENDATION Staff recommends that the Board of Directors adopt Resolution 2022.18, recognizing Norman Terry's 25 Years of Service with the District. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership D. Encourage Performance Based Results through Staff Empowerment III - Deliver Public Service With Purpose While Embracing Continuous Growth B. Strive to Provide World Class Customer Relations C. Promote a Positive Organizational Culture REVIEW BY OTHERS This agenda item has been reviewed by Administration and Human Resources. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: _______________ Justine Hendricksen District Clerk ATTACHMENTS Resolution 2022.18 RESOLUTION 2022.18 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF NORMAN TERRY’S TWENTY-FIVE YEARS OF SERVICE BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District as follows: WHEREAS, NORMAN TERRY has been employed by the East Valley Water District since September 22, 1997, and WHEREAS, NORMAN TERRY has in those twenty-five years, performed in an outstanding and honorable capacity in the positions of Water Service Worker I, Water Service Worker II, Storekeeper Buyer II, Water Systems Technician, Engineering Technician II, Utility Service Worker, Field Service Worker II, and Field Service Worker III, and WHEREAS, NORMAN TERRY has been dedicated and conscientious, and has displayed a high sense of duty, sincere interest and personal competence in the performance of his duties which have been for the benefit of all staff members and customers of the East Valley Water District, and WHEREAS, NORMAN TERRY has served the District for twenty-five years, through his untiring efforts, personal growth, and cooperation with staff and customers, contributed greatly to the successful operation of the East Valley Water District. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Valley Water District, and each of them on behalf of the Board, staff and citizens of the District, hereby express to NORMAN TERRY their sincere appreciation for his twenty-five years of dedicated service. BE IT FURTHER RESOLVED, that this Resolution be placed in the minutes of the East Valley Water District and the original of this Resolution be signed by all members of the Board of Directors and presented to NORMAN TERRY, after being suitably framed. DATED: September 28, 2022 ________________________________ ________________________________ PHILLIP R. GOODRICH JAMES MORALES, JR. President Vice President ________________________________ ________________________________ CHRISTOPHER CARRILLO RONALD L. COATS Director Director ________________________________ Attest: ________________________________ DAVID E. SMITH MICHAEL MOORE Director General Manager/CEO/Board Secretary Agenda Item #2b September 28, 20221 Meeting Date: September 28, 2022 Agenda Item #2b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the August 12, 2022 Special Board Meeting Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the August 12, 2022 special Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft August 12, 2022 special board meeting minutes. Special Board Meeting Meeting Date: August 12, 2022 CALL TO ORDER The Chairman of the Board called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE Chairman Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT Directors: None STAFF Brian Tompkins, Interim General Manager/CEO; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL None GUESTS None PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 9:01 a.m. There being no written or verbal comments, the public participation section was closed. RECESS INTO CLOSED SESSION The Board entered into Closed Session at 9:01 a.m. as provided in the Ralph M. Brown Act Government Code Sections 54957(b)(1) to discuss the item listed on the agenda. Draft subject to approval 4 8 5 RECONVENE THE MEETING The Board reconvened the meeting at 1:41 p.m. ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #1.a.: the District Clerk stated that no reportable action was taken. 2.REPORTS a.General Manager/CEO Report No report at this time. b.Legal Counsel Report Not present. c.Board of Directors’ Comments No report at this time. ADJOURN Chairman Goodrich adjourned the meeting at 1:42 p.m. Phillip R. Goodrich, Board President Brian W. Tompkins, Interim Board Secretary Agenda Item #2c September 28, 20221 Meeting Date: September 28, 2022 Agenda Item #2c Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the August 22, 2022 Special Board Meeting Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the August 22, 2022 special Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft August 22, 2022 special board meeting minutes. Special Board Meeting Meeting Date: August 22, 2022 CALL TO ORDER The Chairman of the Board called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE Director Carrillo led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT Directors: None STAFF Brian Tompkins, Interim General Manager/CEO; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk LEGAL COUNSEL Jean Cihigoyenetche GUESTS None PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 9:00 a.m. There being no written or verbal comments, the public participation section was closed. RECESS INTO CLOSED SESSION The Board entered into Closed Session at 9:01 a.m. as provided in the Ralph M. Brown Act Government Code Sections 54957(b)(1) to discuss the item listed on the agenda. Draft subject to approval 4 8 5 RECONVENE THE MEETING The Board reconvened the meeting at 9:37 a.m. ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #1.a.: Legal Counsel stated that no reportable action was taken. 2.REPORTS a.Legal Counsel Report No report at this time. b.Board of Directors’ Comments Vice Chairman Morales stated that he is looking forward to attending the California Special District’s Association Annual Conference where staff will be presenting “The Importance of Community Engagement in Public Projects”. ADJOURN Chairman Goodrich adjourned the meeting at 9:38 a.m. Phillip R. Goodrich, Board President Brian Tompkins, Interim Board Secretary Agenda Item #2d September 28, 20221 Meeting Date: September 28, 2022 Agenda Item #2d Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the August 30, 2022 Regular Board Meeting & Public Hearing Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the Regular Board meeting & Public Hearing minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft August 30, 2022 regular board meeting & public hearing minutes. Regular Board Meeting & Public Hearing In Person and Via Teleconference Meeting Date: August 30, 2022 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:30 p.m. PLEDGE OF ALLEGIANCE Director Coats led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT Directors: None STAFF Brian Tompkins Interim General Manager/CEO; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public Draft subject to approval 5 8 9 PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 4:31 p.m. There being no written or verbal comments, the public participation section was closed. RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:32 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.8 and 54957(b)(1) to discuss the items listed on the agenda. RECONVENE THE MEETING The Board reconvened the meeting at 5:30 p.m. ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #1.a.: Legal Counsel stated that no reportable action was taken. With respect to Item #1.b.: Legal Counsel stated that the matter discussed in closed session was the employment agreement for the position of General Manager/CEO. A motion was made by Vice Chairman Morales, seconded by Director Smith that the Board approve the employment agreement and appoint Mr. Michael Moore as General Manager/CEO and Board Secretary to East Valley Water District, the term will commence on September 19, 2022. The Board unanimously voted (5-0) to approve the employment agreement and appoint Mr. Michael Moore as General Manager/CEO and Board Secretary. PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. 2.DISCUSSION AND POSSSIBLE ACTION ITEMS a.Sterling Natural Resource Center (SNRC) Title 22 Engineering Report, Title 22, Public Hearing The Director of Engineering and Operations stated that the public hearing is being held in compliance with the requirement of Title 22 (CA Code of Regulations) and is to provide information to the public on the project and the Title 22 Engineering Report. The public hearing provides an opportunity for the public to provide comments to the Division of Drinking Water prior to their decision on adequacy of the Title 22 Engineering Report. Mr. Noelte reviewed potable reuse projects throughout California, the partnership between East Valley Water District and San Bernardino Valley Municipal 5 8 9 Water District, public outreach, and key issues that were addressed in the Engineering Report. Mr. Noelte introduced Dr. Scott Miller from the Division of Drinking Water (DDW). Mr. Miller provided an in-depth detailed report on Title 22 Regulations and stated that East Valley Water District is required to hold this public hearing on the proposed recycled water project. The Regional Water Quality Control Boards (Regional Board) are the ultimate permitting authority for these projects and the Regional Boards consult with DDW on topics related to the protection of public health. Dr. Miller stated that he is also here to answer any public health related questions on the proposed project. Mr. Noelte introduced Rosalyn Prickett, Senior Project Manager from Woodard & Curran. Ms. Prickett reviewed the SNRC project details and findings in the Title 22 Engineering Report. She discussed the location of the project, protecting the Santa Ana River and safeguarding ground and surface water. She also discussed the project objectives, project components, groundwater and hydrogeological modeling and monitoring, and the summary of findings. Ms. Prickett provided information to the public regarding the steps to submit a public comment and stated that comments received will be included in the Title 22 final report. All comments must be received in writing to Mr. Noelte by September 2, 5:00 p.m. CHAIRMAN GOODRICH OPENED THE PUBLIC HEARING AT 6:30 P.M. Chairman Goodrich declared the public participation section of the meeting open at 6:30 p.m. No comments received via teleconference. Mr. Anthony Serrano made several statements and asked questions during the public comment period regarding the project including, but not limited to: recirculating the EIR, project costs, discharge location, and testing wells for contaminants. Mr. Serrano stated that he will submit his comments in writing to Mr. Noelte by September 2nd. Mr. Stephen Rogers echoed Mr. Serrano’s statements and would like to know if the EIR will be recirculated or if an amendment will be made to the EIR. CHAIRMAN GOODRICH ANNOUNCED THE PUBLIC HEARING CLOSED AND ADJOURNED TO THE REGULAR BOARD MEETING AT 6:36 P.M. Vice Chairman Morales offered his appreciation to staff for a through report and thanked the public for their comments. No action required. 5 8 9 3.REPORTS a.General Manager/CEO Report The Interim General Manager/CEO announced that District offices will be closed Monday, September 5, in observance of Labor Day. b.Legal Counsel Report No report at this time. c.Board of Directors’ Comments Director Smith thanked staff for the through presentation and the public for attending the meeting tonight. Director Coats echoed Director Smith’s comments and thanked staff for attending the meeting. Vice Chairman Morales congratulated Mr. Michael Moore on joining the East Valley Water District Team as the new General Manager/CEO. Chairman Goodrich thanked the public and staff for attending the meeting. ADJOURN Chairman Goodrich adjourned the meeting at 6:39 p.m. Phillip R. Goodrich, Board President Brian W. Tompkins, Interim Board Secretary Agenda Item #2e October 13, 20211 Meeting Date: October 13, 2021 Agenda Item #2e Discussion Item 5 4 7 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Board Meeting Cancellations RECOMMENDATION Staff recommends that the Board of Directors consider the following Board meeting changes: 1. Cancel the regular board meeting scheduled for November 23, 2022; and 2. Cancel the regular board meeting scheduled for December 28, 2022. BACKGROUND / ANALYSIS East Valley Water District’s regular board meetings occur on the 2nd and 4th Wednesdays of each month. Staff is recommending that the Board of Directors approve the cancellation of the November 23, 2022 meeting regular meeting due to it falling the day before the Thanksgiving holiday closure and the December 28, 2022 regular meeting as it falls the day before the winter holiday closure. These cancellations will not impact District operations and routine items are being scheduled accordingly. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item #2e October 13, 20212 Meeting Date: October 13, 2021 Agenda Item #2e Discussion Item 5 4 7 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS No Attachments Agenda Item #3a September 28, 20221 Meeting Date: September 28, 2022 Agenda Item #3a Discussion Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider approval of Canal 3 Pressure Zone Water Storage Reservoirs Engineering Support Services Agreement RECOMMENDATION Staff recommends that the Board of Directors authorize the General Manager/CEO to execute an agreement with Albert A. Webb Associates to provide Engineering Support Services for the Canal 3 Pressure Zone Water Storage Reservoirs Project for a not to exceed amount of $1,153,000. BACKGROUND / ANALYSIS The District is continuing with efforts to make strategic decisions that will provide both short and long-term benefits to customers. The current Water System Master Plan analyzed the distribution system and provided a comparison of available and recommended water storage throughout the District. The Canal 3 pressure zone was identified as needing increased storage capacity to satisfy future system demands created by development activity. Two residential developments that will have a significant impact on the Canal 3 pressure zone are the Mediterra Development that is expected to have about 167 homes in Phases 3, 4 & 5, and the Highland Hills Development with approximately 650 dwelling units. A water study conducted in 2021 indicated the storage capacity requirement for these developments in the Canal 3 pressure zone would be 0.64 million gallons. In 2019, the District purchased a 3.6-acre parcel of land, known as the Applewood Site, in anticipation of the parcel being a suitable site for reservoirs in the Canal 3 pressure zone. The Applewood Site is a vacant piece of land located at the end of Applewood Street in Highland (see Exhibit 1 and Exhibit 2). Preliminary analysis suggests that constructing two reservoirs, each with a capacity of 1.5 million gallons, will be the best use of the site. Staff issued a request for proposals on July 18, 2022, for Canal 3 Pressure Zone Reservoir(s) Engineering Support Services and received four proposals. The scope of the services includes preliminary design, environmental approvals, final design, and support during the bid and construction phases. An evaluation committee comprised of staff from Engineering and Operations identified Albert A. Webb Associates (Webb Associates) as providing the best value to the District for this effort. It is the recommendation of staff to execute an agreement with Webb Associates to provide Agenda Item #3a September 28, 20222 Meeting Date: September 28, 2022 Agenda Item #3a Discussion Item Engineering Support Services for a not to exceed amount of $1,153,000, which includes an owner-controlled contingency of $100,000. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT This item is funded in the current fiscal year budget with an allocation of $200,000, which is expected to be sufficient for work to be completed this fiscal year. The remaining funding requirements will be addressed as part of next year’s capital budget development. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Exhibits 1 & 2 Exhibit 1: Vicinity map for Applewood Site Applewood Site Proposed Reservoir Location Highland Ave C h u r c h S t Highland Ave Exhibit 2: Applewood Site Map Applewood Site Proposed Reservoir Location Plant 137