HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/28/2022Mi11utes Approved October 12, 2022
Regular Board Meeting
Meeting Date: September 28, 2022
CALL TO ORDER
The Chairman of the Board called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Mr. Wayne Brown led the flag salute.
PRESENTATIONS AND CEREMONIAL ITEMS
• Introduction of Newly Hired Part-Time Employee
o Matthew Alvarado, Water Quality
The General Manager/CEO welcomed Mr. Alvarado to the East Valley Water District
Team and introduced Mr. Alvarado to the Board and community .
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
Directors: None
STAFF
Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff
Noelte, Director of Engineering and Operations; Christi Koide, Business Services
Coordinator; Justine Hendricksen, District Clerk
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 5:32
p.m.
Mr. Fred Yauger introduced Mr. Spencer Mathey, East Highland's Ranch General
Manager.
Mr. Mathey stated he is new to East Highlands Ranch however, his family has been in
the Redlands area for 100+ years. He stated that he has had several conversations
with staff regarding current water restrictions and is looking forward to working with
the District in the future.
There being no further written or verbal comments, the public participation section was
closed.
1. APPROVALOFAGENDA
a. Approval of Agenda
A motion was made by Director Smith, seconded by Director Carrillo, that the Board
approve the September 28, 2022 agenda as submitted.
The motion carried by the following:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
2. APPROVAL OF CONSENT CALENDAR
a. Adopt Resolution 2022.18 -Recognizing Norman Terry's 25 Years of
Service
b. Approval of the August 12, 2022 Special Board Meeting Minutes
c. Approval of the August 22, 2022 Special Board Meeting Minutes
d. Approval of the August 30, 2022 Special Board Meeting Minutes
e. Consider Board Meeting Cancellations
A motion was made by Director Smith, seconded by Director Coats, that the Board
approve the Consent Calendar items as submitted.
The motion carried by the following:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
3. DISCUSSION AND POSSIBLE ACTION ITEMS
a. Consider approval of Canal 3 Pressure Zone Water Storage Reservoirs
Engineering Support Services Agreement
The Director of Engineering and Operations provided information regarding the
Engineering Support Services Agreement and stated that the current Water System
Master Plan analyzed the distribution system and recommends water storage
throughout the District. The Canal 3 pressure zone was identified as needing increased
storage capacity to satisfy future system demands created by development activity. He
stated the District considered using an existing site for the project (Plant 140) however,
the site was not large enough for an additional reservoir. He stated that in 2019, the
District purchased a 3.6-acres of vacant land on Applewood Lane, which will allow for
near-term and build-out storage expansion projects. Mr. Noelte also discussed the RFP
process, project costs and timeline for the project.
A motion was made by Director Coats, seconded by Director Carrillo, that the Board of
Directors authorize the General Manager/CEO to execute an agreement with Albert A.
Webb Associates to provide Engineering Support Services for the Canal 3 Pressure Zone
Water Storage Reservoirs Project for a not to exceed amount of $1,153,000.
The motion carried by the following roll call vote:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
4. REPORTS
a. Board of Directors' Reports
Director Coats reported on the following: September 19 he attended the Association of
San Bernardino County Special Districts monthly meeting where guest speakers from CV
Strategies discussed marketing strategies for Special District's; September 26 he
attended the Engineering and Operations Committee meeting; September 27 he
attended the Highland Area Chamber of Commerce monthly meeting; September 27 he
attended the City of San Bernardino Council meeting where they discussed the RIX
facility and costs associated with replacing depleted sand in the pits; the project is in its
second year of a five-year plan.
Director Smith reported on the following: September 23 he discussed the agenda and
District business with the General Manager/CEO; and September 27 he attended the
Highland Area Chamber of Commerce monthly meeting.
Director Carrillo reported on the following: September 20 he attended the Inland Action
meeting via Zoom; September 21 he attended the City of San Bernadine Council
meeting; September 23 and 27 he discussed the agenda and District business with the
General Manager/CEO .
Vice-Chairman Morales reported on the following: September 15 he discussed District
business with the Interim General Manager/CEO; September 20 he attended San
Bernardino Valley Municipal Water District's board meeting where they discussed their
Strategic Plan and the Seven Oaks Dam.
Chairman Goodrich reported on the following: September 16 he attended the District's
employee movie night; September 19 he attended the Association of San Bernardino
County Special Districts monthly meeting; September 22 he discussed the agenda and
District business with the General Manager/CEO; September 26 he attended the
Engineering and Operations Committee meeting; and September 27 he attended the
Highland Area Chamber of Commerce monthly meeting.
For information only.
b. General Manager/CEO Report
The General Manager/CEO announced the following:
• On September 17, the District hosted a conservation workshop, providing
customers information on maximizing water efficiency outdoors. The event was a
success and approximately 50 people were in attendance.
• On Monday, the District started the installation of a new recycled water pipeline
on Greenspot Road. The installation will be completed in multiple phases and
allow for water recycled at the Sterling Natural Resource Center to be conveyed
to the new Weaver Basins Groundwater Recharge Facility. The project is
anticipated to be completed in 2023.
• East Valley Water District customers can now estimate their water budget by
utilizing the District's online estimator by visiting eastvalley.org/budgetestimator.
The calculator allows customers to see how their budget adjusts to the season
and possible Tier 3 charges due to inefficient use.
• The October 11 th Finance & Human Resource Committee meeting has been
rescheduled to November 1st at 4:00 p.m.
• District staff completed the Pleasant Hill water main replacement project this
week; replacing over 700 feet of 6" water main.
• Join us Saturday, October 1, at the Sterling Natural Resource Center for a
Concert in the Park. The event will kick-off at 5 p.m. with music from The
Decades. Food and snacks will be available for purchase. Don't forget to bring a
chair or a blanket and enjoy a family-fun evening!
For information only.
c. Legal Counsel Report
No report at this time.
d. Board of Directors' Comments
Director Carrillo welcomed Mr. Moore as the new General Manager/CEO and looks
forward to working with him.
Director Smith and Coats expressed the same sentiments as Director Carrillo.
Vice-Chairman Morales welcomed Mr. Moore and thanked staff for continuing the
momentum during the transition of the new General Manager/CEO. He also offered his
appreciation to staff for their continued public outreach on District projects.
For information only .
ADJOURN
Chairman Goodrich adjourned the meeting at 6:08 p.m.
~~Board President
Michaeloore, Board Secretary