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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/11/2023BOARD OF DIRECTORS JANUARY 11, 2023 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kelly Malloy Director of Strategic Services David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting January 11, 2023 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Consider Adoption of 2023 Internal Revenue Service (IRS) Standard Mileage Rate b.Financial Statements for November 2022 c.Approval of Directors' Fees and Expenses for December 2022 3.INFORMATIONAL ITEMS a.Grant Update b.Sterling Natural Resource Center Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Community Advisory Commission Appointments b.Consider adoption of Resolution 2023.01 Establishing Procedures and Policies for the Presentation of Claims Against the District and Policy 8.3 – Claims Against the District. 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 11, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting January 11, 2023 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Consider Adoption of 2023 Internal Revenue Service (IRS) Standard Mileage Rate b.Financial Statements for November 2022 c.Approval of Directors' Fees and Expenses for December 2022 3.INFORMATIONAL ITEMS a.Grant Update b.Sterling Natural Resource Center Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Community Advisory Commission Appointments b.Consider adoption of Resolution 2023.01 Establishing Procedures and Policies for the Presentation of Claims Against the District and Policy 8.3 – Claims Against the District. 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 11, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingJanuary 11, 2023 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Consider Adoption of 2023 Internal Revenue Service (IRS) Standard Mileage Rate b.Financial Statements for November 2022 c.Approval of Directors' Fees and Expenses for December 2022 3.INFORMATIONAL ITEMS a.Grant Update b.Sterling Natural Resource Center Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Community Advisory Commission Appointments b.Consider adoption of Resolution 2023.01 Establishing Procedures and Policies for the Presentation of Claims Against the District and Policy 8.3 – Claims Against the District. 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 11, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingJanuary 11, 2023 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Consider Adoption of 2023 Internal Revenue Service (IRS) Standard MileageRateb.Financial Statements for November 2022c.Approval of Directors' Fees and Expenses for December 20223.INFORMATIONAL ITEMS a.Grant Update b.Sterling Natural Resource Center Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Community Advisory Commission Appointments b.Consider adoption of Resolution 2023.01 Establishing Procedures and Policies for the Presentation of Claims Against the District and Policy 8.3 – Claims Against the District. 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #2a Consent Item 6 3 5 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of 2023 Internal Revenue Service (IRS) Standard Mileage Rate RECOMMENDATION That the Board of Directors adopt the standard mileage reimbursement rate established by the IRS for 2023. BACKGROUND / ANALYSIS The standard mileage rate for business is based on an annual study of fixed and variable costs of operating an automobile. The Internal Revenue Service (IRS) has announced that it will be adjusting the mileage rates for business travel from 62.5 cents to 65.5 cents per mile for 2023. The business mileage rate increased three cents (3 cents) per mile from the midyear increase rate set for the second half of 2022. In the past, the Board has voted to conform with the rate at which the District reimburses Directors and employees for district related miles driven to the standard mileage rate established by the IRS. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT This item is funded in the current fiscal year budget. Agenda Item #2a January 11, 20232 Meeting Date: January 11, 2023 Agenda Item #2a Consent Item 6 3 5 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS IRS News Release 1/3/23, 2:16 PM IRS issues standard mileage rates for 2023; business use increases 3 cents per mile | Internal Revenue Service https://www.irs.gov/newsroom/irs-issues-standard-mileage-rates-for-2023-business-use-increases-3-cents-per-mile 1/2 IRS issues standard mileage rates for 2023; business use increases 3 cents per mile IR-2022-234, December 29, 2022 WASHINGTON — The Internal Revenue Service today issued the 2023 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes. Beginning on January 1, 2023, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be: 65.5 cents per mile driven for business use, up 3 cents from the midyear increase setting the rate for the second half of 2022. 22 cents per mile driven for medical or moving purposes for qualified active-duty members of the Armed Forces, consistent with the increased midyear rate set for the second half of 2022. 14 cents per mile driven in service of charitable organizations; the rate is set by statute and remains unchanged from 2022. These rates apply to electric and hybrid-electric automobiles, as well as gasoline and diesel-powered vehicles. The standard mileage rate for business use is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs. It is important to note that under the Tax Cuts and Jobs Act, taxpayers cannot claim a miscellaneous itemized deduction for unreimbursed employee travel expenses. Taxpayers also cannot claim a deduction for moving expenses, unless they are members of the Armed Forces on active duty moving under orders to a permanent change of station. For more details see Moving Expenses for Members of the Armed Forces. Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates. Taxpayers can use the standard mileage rate but generally must opt to use it in the first year the car is available for business use. Then, in later years, they can choose either the standard mileage rate or actual expenses. Leased vehicles must use the standard mileage rate method for the entire lease period (including renewals) if the standard mileage rate is chosen. 1/3/23, 2:16 PM IRS issues standard mileage rates for 2023; business use increases 3 cents per mile | Internal Revenue Service https://www.irs.gov/newsroom/irs-issues-standard-mileage-rates-for-2023-business-use-increases-3-cents-per-mile 2/2 Notice 2023-03 contains the optional 2023 standard mileage rates, as well as the maximum automobile cost used to calculate the allowance under a fixed and variable rate (FAVR) plan. In addition, the notice provides the maximum fair market value of employer-provided automobiles first made available to employees for personal use in calendar year 2023 for which employers may use the fleet-average valuation rule in or the vehicle cents- per-mile valuation rule. PDF Page Last Reviewed or Updated: 29-Dec-2022 Agenda Item #2b January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #2b Consent Item 6 4 3 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Financial Statements for November 2022 RECOMMENDATION That the Board of Directors (Board) accept and file the attached financial statements as of, and for the period ended, November 30, 2022. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 22, 2022 for fiscal year 2022-2023. In accordance with District Administrative policy 7.7, the Chief Financial Officer provides regular budget updates to the Board. Included herewith for the Board’s review is a summary of the District’s financial results, as of November 30, 2022. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #2b January 11, 20232 Meeting Date: January 11, 2023 Agenda Item #2b Consent Item 6 4 3 ATTACHMENTS 1. November 2022 Financial Statement Monthly Review 2. November 2022 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 1 The following is a highlight summary of the District’s financial results as of November 30, 2022. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at November 30, 2022 are $387.50 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 19.76 $ 7.82 $ - $ 27.58 Utility Plant, Net 98.80 17.59 - 116.39 Other Assets 44.15 31.84 167.54 243.53 Current Liabilities 8.34 7.84 28.28 44.46 Long Term Liabilities 46.75 7.56 139.66 193.97 Beginning Net Position 103.41 40.93 - 144.34 Change in Equity 4.21 0.93 (0.40) 4.74 TOTAL NET $ 107.62 $ 41.86 $ (0.40) $ 149.08 Cash and Investments are $27.58 million for the month of November, a decrease of $72 thousand from the prior month. The District’s Due from Other Governments balance as of November 30, 2022 is $5.13 million. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 2 $0 $5 $10 $15 $20 $25 $30 $35 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted Comparing current assets to current liabilities, the District has a current ratio at November 30, 2022 of 1.27 to 1, with 2 to 1 being an indication of sound financial condition. Statement of Revenues & Expenses Operating results are presented in three ways in the attached financial statements for the period ending November 30, 2022. First is a one-page summary with monthly and year- to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget-to-Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 3 Total Revenues & Expenses through November 30, 2022 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 13.99 $ 3.00 $ 4.25 $ 21.24 Expense 9.78 2.08 4.65 16.51 Water Sales for the month ending November 30, 2022 were $1.48M; $232K under staff projections for the month and $240K under projections year-to-date. $- $0.5 $1.0 $1.5 $2.0 $2.5 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2022-23 Projection FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 4 Water Sales by Customer Class The table below shows the District’s water sales for the month of November 2022 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 814,328$ 924,000$ (109,672)$ -12% Multi-Family 313,853 371,000 (57,147) -15% Commercial 154,655 199,000 (44,345) -22% Irrigation 195,942 217,000 (21,058) -10% TOTAL $ 1,478,778 $ 1,711,000 $ (232,222)-14% The following table displays customer class by tier for the month of November 2022: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 374,880$ 350,000$ 24,880$ 7% Residential Tier 2 224,574 329,000 (104,426) -32% Residential Tier 3 214,874 245,000 (30,126) -12% Multi-Family Tier 1 137,844 159,000 (21,156) -13% Multi-Family Tier 2 46,904 90,000 (43,096) -48% Multi-Family Tier 3 129,105 122,000 7,105 6% Commercial Tier 1 99,537 79,000 20,537 26% Commercial Tier 2 10,803 9,000 1,803 20% Commercial Tier 3 44,315 111,000 (66,685) -60% Irrigation Tier 2 70,241 103,000 (32,759) -32% Irrigation Tier 3 125,701 114,000 11,701 10% TOTAL $ 1,478,778 $ 1,711,000 $ (232,222)-14% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 5 The chart below is a comparative illustration of Water Revenue year -to-date compared to last year’s Water Revenue year-to-date as of November. As noted in the graph, Water Revenue experienced a minor decrease over last year. Water consumption decreased 120.40 million gallons (161K HCF) compared to November of 2021. $- $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 11/30/2021 11/30/2022 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total -$13,257,295 Total -$13,094,742 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 6 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2021-22 and FY 2022-23. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 7 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2021-22 and FY 2022-23. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2022 page | 8 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2021-22 and FY 2022-23. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 Cash and Cash Equivalents 11,260,397.45$ 689,232.23$ -$ 11,949,629.68$ 02 Investments 3,066,941.75 1,507,529.00 - 4,574,470.75 03 Accounts Receivable, Net 4,597,206.40 820,528.67 - 5,417,735.07 04 -Interest Receivable - 3,377.19 - 3,377.19 14*05 Other Receivables 2,369,788.68 - - 2,369,788.68 07 Due from Sewer Fund 5,500,000.00 - - 5,500,000.00 07.Due from Reclamation Fund 7,122,193.35 13,089,794.45 - 20,211,987.80 06 Due from Other Governments 42,000.01 - 5,091,423.34 5,133,423.35 08 Inventory 854,713.94 6,721.16 - 861,435.10 09 Prepaid Expenses 232,583.36 40,271.98 4,866.55 277,721.89 35,045,824.94 16,157,454.68 5,096,289.89 56,299,569.51 Non-Current Assets: 10 Restricted Cash and Cash Equivalents 5,430,705.42 5,624,841.57 - 11,055,546.99 11 Capital Assets not being Depreciated 20,698,739.88 16,905,155.78 162,447,932.17 200,051,827.83 13 Capital Assets, Net 98,804,274.33 17,586,563.40 - 116,390,837.73 124,933,719.63 40,116,560.75 162,447,932.17 327,498,212.55 Total Assets:159,979,544.57 56,274,015.43 167,544,222.06 383,797,782.06 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 610,558.73 286,292.69 - 896,851.42 25 Deferred Outflows - Pensions 2,127,130.34 691,919.73 - 2,819,050.07 162,717,233.64 57,252,227.85 167,544,222.06 387,513,683.55 Current Liabilities: 22 Accounts Payable and Accrued Expenses 4,605,864.95 27,441.76 - 4,633,306.71 29 Due to Water Fund - 5,500,000.00 7,122,193.35 12,622,193.35 29.Due to Sewer Fund - - 13,089,794.45 13,089,794.45 23 Accrued Payroll and Benefits (2,210.85) 4,472.45 - 2,261.60 15 Customer Service Deposits 1,438,417.66 - - 1,438,417.66 16 Construction Advances and Retentions 523,426.68 2,174,157.44 8,072,035.09 10,769,619.21 17 Accrued Interest Payable 238,560.36 24,947.00 - 263,507.36 18 Current Portion of Compensated Absences 495,871.40 108,250.60 - 604,122.00 19 Current Portion of Long-Term Debt 1,044,052.55 - - 1,044,052.55 8,343,982.75 7,839,269.25 28,284,022.89 44,467,274.89 Non-Current Liabilities: 20 Compensated Absences, less current portion 390,128.96 58,404.89 (8,641.76) 439,892.09 28 Net Pension Liability 5,094,004.28 1,563,684.95 - 6,657,689.23 21 Long Term Debt, Less Current Portion 35,864,413.60 4,938,562.10 139,669,059.00 180,472,034.70 27 Other Liabilities 1,173.64 - - 1,173.64 Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 5,403,596.94 1,000,008.59 - 6,403,605.53 46,753,317.42 7,560,660.53 139,660,417.24 193,974,395.19 55,097,300.17 15,399,929.78 167,944,440.13 238,441,670.08 31 Equity 103,409,180.60 40,925,997.03 - 144,335,177.63 103,409,180.60 40,925,997.03 - 144,335,177.63 Tot Total Revenue 13,986,488.47 3,004,967.87 4,253,071.57 21,244,527.91 Tot Total Expense 9,775,735.60 2,078,666.83 4,653,289.64 16,507,692.07 4,210,752.87 926,301.04 (400,218.07) 4,736,835.84 107,619,933.47 41,852,298.07 (400,218.07) 149,072,013.47 162,717,233.64$ 57,252,227.85$ 167,544,222.06$ 387,513,683.55$ Unaudited As of November 30, 2022 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Non-Current and Deferred Inflows of Resources: Total Liabilities and Deferred Inflows of Resources: Page 1 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,478,775.16$ 9,053,222.17$ 17,700,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 18,392,000.00$ 9,338,777.83$ 42 Meter Charges 808,790.71 4,041,780.29 9,685,000.00 - - - - - - 9,685,000.00 5,643,219.71 43 Penalties 55,760.07 251,923.70 468,000.00 6,319.80 27,553.38 95,000.00 - - - 563,000.00 283,522.92 44 Wastewater System Charges - - - 459,407.11 2,312,389.68 5,621,000.00 - - - 5,621,000.00 3,308,610.32 45 Wastewater Treatment Charges - - - - - - 842,316.11 4,253,071.57 9,851,000.00 9,851,000.00 5,597,928.43 46 Other Operating Revenue 66,158.25 635,449.90 62,000.00 131,473.46 665,024.81 - - - 1,820,000.00 1,882,000.00 581,525.29 47 Non Operating Revenue 23.47 4,112.41 40,000.00 - - 5,000.00 - - 11,000.00 56,000.00 51,887.59 48 Gain or Loss on Disposition - - - - - - - - - - - 56 Benefits - - - - - - - - - - - 68 Depreciation - - - - - - - - - - - Revenue Total: 2,409,507.66 13,986,488.47 27,955,000.00 597,200.37 3,004,967.87 5,721,000.00 842,316.11 4,253,071.57 12,374,000.00 46,050,000.00 24,805,472.09 - - - - - - - - Expense by Category 51 Labor 396,800.37 1,991,248.22 5,573,300.00 112,781.89 554,586.27 1,573,900.00 52,590.87 250,826.62 1,040,800.00 8,188,000.00 5,391,338.89 52 Temporary Labor 2,207.10 8,772.44 21,000.00 1,655.33 6,579.36 9,000.00 1,655.34 6,579.33 - 30,000.00 8,068.87 56 Benefits 130,514.07 1,501,476.31 2,869,400.00 36,301.49 353,667.52 801,500.00 16,622.00 214,152.72 598,100.00 4,269,000.00 2,199,703.45 63 Contract Services 345,669.24 1,710,738.67 4,825,200.00 150,558.35 649,559.85 1,530,400.00 762,618.18 3,989,033.86 6,390,400.00 12,746,000.00 6,396,667.62 65 Professional Development 19,095.76 111,453.13 313,000.00 8,106.73 42,247.45 114,000.00 276.43 353.17 18,000.00 445,000.00 290,946.25 53 Overtime 33,963.73 207,451.16 393,200.00 2,539.32 16,017.86 25,500.00 1,150.95 7,263.29 9,300.00 428,000.00 197,267.69 62 Materials and Supplies 170,924.82 828,859.87 1,572,000.00 13,356.20 54,737.71 124,300.00 7,058.75 39,633.60 671,700.00 2,368,000.00 1,444,768.82 64 Utilities 314,396.32 1,664,093.37 3,322,800.00 6,103.14 53,122.10 179,300.00 19,868.81 130,056.43 376,900.00 3,879,000.00 2,031,728.10 52 Temporary Labor 2,207.10 8,772.44 21,000.00 1,655.33 6,579.36 9,000.00 1,655.34 6,579.33 - 30,000.00 8,068.87 67 Other 8,072.56 936,711.70 700,100.00 3,437.37 241,263.65 288,100.00 - 8,811.29 268,800.00 1,257,000.00 70,213.36 54 Standby 2,552.00 13,297.18 33,000.00 108.00 683.92 2,000.00 - - - 35,000.00 21,018.90 61 Water Supply - 108,881.00 286,000.00 - - - - - - 286,000.00 177,119.00 71 -Debt Service - 466,683.31 3,080,000.00 - 49,894.00 274,000.00 - - - 3,354,000.00 2,837,422.69 81 -Capital Improvement - - 5,425,000.00 - - 315,000.00 - - - 5,740,000.00 5,740,000.00 82 -Capital Outlay - 217,296.80 720,000.00 7,509.02 49,727.78 475,000.00 - - - 1,195,000.00 927,975.42 83 -Accounting Income Add back - - - - - - - - - - - 88 -Transfer to Reserves - - - - - - - - 3,000,000.00 3,000,000.00 3,000,000.00 99 -Transfer from Reserves - - (1,200,000.00) - - - - - - (1,200,000.00) (1,200,000.00) Expense Total: 1,426,403.07 9,775,735.60 27,955,000.00 344,112.17 2,078,666.83 5,721,000.00 863,496.67 4,653,289.64 12,374,000.00 46,050,000.00 29,542,307.93 Total Surplus (Deficit): 983,104.59$ 4,210,752.87$ -$ 253,088.20$ 926,301.04$ -$ (21,180.56)$ (400,218.07)$ -$ -$ (4,736,835.84)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended November 30, 2022 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,478,775.16$ 9,053,222.17$ 17,700,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 18,392,000.00$ 9,338,777.83$ 42 Meter Charges 808,790.71 4,041,780.29 9,685,000.00 - - - - - - 9,685,000.00 5,643,219.71 43 Penalties 55,760.07 251,923.70 468,000.00 6,319.80 27,553.38 95,000.00 - - - 563,000.00 283,522.92 44 Wastewater System Charges - - - 459,407.11 2,312,389.68 5,621,000.00 - - - 5,621,000.00 3,308,610.32 45 Wastewater Treatment Charges - - - - - - 842,316.11 4,253,071.57 9,851,000.00 9,851,000.00 5,597,928.43 46 Other Operating Revenue 66,158.25 635,449.90 62,000.00 131,473.46 665,024.81 - - - 1,820,000.00 1,882,000.00 581,525.29 47 Non Operating Revenue 23.47 4,112.41 40,000.00 - - 5,000.00 - - 11,000.00 56,000.00 51,887.59 Revenue Total: 2,409,507.66 13,986,488.47 27,955,000.00 597,200.37 3,004,967.87 5,721,000.00 842,316.11 4,253,071.57 12,374,000.00 46,050,000.00 24,805,472.09 Program1000 - Board of Directors 21,995.80 99,306.20 331,800.00 9,191.33 42,135.64 142,200.00 - - - 474,000.00 332,558.16 Program2000 - General Administration 63,832.00 399,543.85 961,800.00 26,411.04 166,232.07 412,200.00 - - - 1,374,000.00 808,224.08 Program2100 - Human Resources 33,360.36 1,174,459.13 1,178,600.00 14,266.59 342,030.59 492,400.00 - 8,811.29 267,000.00 1,938,000.00 412,698.99 Program2200 - Public Affairs 77,509.18 431,169.02 1,216,600.00 44,293.83 230,433.38 521,400.00 - - - 1,738,000.00 1,076,397.60 Program2300 - Conservation 41,045.25 171,196.63 917,000.00 - - - - - - 917,000.00 745,803.37 Program3000 - Finance 44,450.35 302,035.80 834,400.00 19,050.03 129,774.38 357,600.00 - - - 1,192,000.00 760,189.82 Program3200 - Information Technology 37,559.86 363,365.78 949,200.00 16,097.04 159,125.64 406,800.00 - - - 1,356,000.00 833,508.58 Program3300 - Customer Service 48,641.69 258,727.14 702,000.00 36,434.61 191,549.96 526,500.00 36,424.01 188,097.57 526,500.00 1,755,000.00 1,116,625.33 Program3400 - Meter Service 17,274.32 103,777.08 278,000.00 - 747.25 - - - - 278,000.00 173,475.67 Program4000 - Engineering 59,439.23 225,803.28 1,126,300.00 17,470.48 97,646.29 482,700.00 - - - 1,609,000.00 1,285,550.43 Program5000 - Water Production 466,612.96 2,388,218.44 4,927,000.00 - - - - - - 4,927,000.00 2,538,781.56 Program5100 - Water Treatment 53,731.55 568,454.35 960,000.00 - - - - - - 960,000.00 391,545.65 Program5200 - Water Quality 32,770.88 188,661.23 557,000.00 - - - - - - 557,000.00 368,338.77 Program6000 - Field Maintenance Administration 21,938.56 165,713.57 388,800.00 2,283.12 20,168.17 43,200.00 - - - 432,000.00 246,118.26 Program6100 - Water Maintenance 272,746.44 1,492,752.76 3,082,000.00 - - - - - - 3,082,000.00 1,589,247.24 Program6200 - Wastewater Maintenance - - - 125,262.15 382,454.53 880,000.00 - - - 880,000.00 497,545.47 Program6300 - Water Reclamation - - - - - - 751,311.95 4,033,019.45 8,180,000.00 8,180,000.00 4,146,980.55 Program7000 - Facilities Maintenance 76,591.00 494,628.37 888,600.00 18,934.80 178,955.59 321,900.00 75,760.71 423,361.33 400,500.00 1,611,000.00 514,054.71 Program7100 - Fleet Maintenance 56,903.64 263,942.86 630,900.00 6,908.13 37,791.56 70,100.00 - - - 701,000.00 399,265.58 Program8000 - Capital - 683,980.11 8,025,000.00 7,509.02 99,621.78 1,064,000.00 - - 3,000,000.00 12,089,000.00 11,305,398.11 Expense Total: 1,426,403.07 9,775,735.60 27,955,000.00 344,112.17 2,078,666.83 5,721,000.00 863,496.67 4,653,289.64 12,374,000.00 46,050,000.00 29,542,307.93 Total Surplus (Deficit):983,104.59$ 4,210,752.87$ -$ 253,088.20$ 926,301.04$ -$ (21,180.56)$ (400,218.07)$ -$ -$ (4,736,835.84)$ .. WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended November 30, 2022 Unaudited RECLAMATION Page 3 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,478,775.16$ 9,053,222.17$ 17,700,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 18,392,000.00$ 9,338,777.83$ 42 Meter Charges 808,790.71 4,041,780.29 9,685,000.00 - - - - - - 9,685,000.00 5,643,219.71 43 Penalties 55,760.07 251,923.70 468,000.00 6,319.80 27,553.38 95,000.00 - - - 563,000.00 283,522.92 44 Wastewater System Charges - - - 459,407.11 2,312,389.68 5,621,000.00 - - - 5,621,000.00 3,308,610.32 45 Wastewater Treatment Charges - - - - - - 842,316.11 4,253,071.57 9,851,000.00 9,851,000.00 5,597,928.43 46 Other Operating Revenue 66,158.25 635,449.90 62,000.00 131,473.46 665,024.81 - - - 1,820,000.00 1,882,000.00 581,525.29 47 Non Operating Revenue 23.47 4,112.41 40,000.00 - - 5,000.00 - - 11,000.00 56,000.00 51,887.59 48 Gain or Loss on Disposition - - - - - - - - - - - 56 Benefits - - - - - - - - - - - 68 Depreciation - - - - - - - - - - - Revenue Total: 2,409,507.66 13,986,488.47 27,955,000.00 597,200.37 3,004,967.87 5,721,000.00 842,316.11 4,253,071.57 12,374,000.00 46,050,000.00 24,805,472.09 Program: 1000 - Board of Directors - - - - - 51 Labor 6,615.00$ 33,075.00$ 94,500.00$ 2,835.00$ 14,175.00$ 40,500.00$ -$ -$ -$ 135,000.00$ 87,750.00$ 56 Benefits 4,172.07 20,871.42 61,600.00 1,788.02 8,944.81 26,400.00 - - - 88,000.00 58,183.77 62 Materials and Supplies - - 1,400.00 - - 600.00 - - - 2,000.00 2,000.00 63 Contract Services 10,500.00 38,500.00 156,800.00 4,500.00 16,500.00 67,200.00 - - - 224,000.00 169,000.00 65 Professional Development 708.73 6,859.78 17,500.00 68.31 2,515.83 7,500.00 - - - 25,000.00 15,624.39 Program: 1000 - Board of Directors Total: 21,995.80 99,306.20 331,800.00 9,191.33 42,135.64 142,200.00 - - - 474,000.00 332,558.16 Program: 2000 - General Administration - - - - - 51 Labor 25,060.21 132,227.28 367,500.00 10,740.11 56,554.79 157,500.00 - - - 525,000.00 336,217.93 52 Temporary Labor - - 21,000.00 - - 9,000.00 - - - 30,000.00 30,000.00 53 Overtime - 241.67 2,800.00 - 103.56 1,200.00 - - - 4,000.00 3,654.77 56 Benefits 8,064.85 129,804.14 237,300.00 2,510.82 50,743.41 101,700.00 - - - 339,000.00 158,452.45 62 Materials and Supplies 7.85 598.69 4,900.00 3.36 256.56 2,100.00 - - - 7,000.00 6,144.75 63 Contract Services 17,495.11 74,820.65 221,200.00 7,497.91 32,066.01 94,800.00 - - - 316,000.00 209,113.34 64 Utilities - 392.97 4,200.00 - 168.41 1,800.00 - - - 6,000.00 5,438.62 65 Professional Development 13,203.98 61,458.45 102,900.00 5,658.84 26,339.33 44,100.00 - - - 147,000.00 59,202.22 Program: 2000 - General Administration Total: 63,832.00 399,543.85 961,800.00 26,411.04 166,232.07 412,200.00 - - - 1,374,000.00 808,224.08 Program: 2100 - Human Resources - - - - - - 51 Labor 15,756.72 72,500.75 214,900.00 6,752.88 30,794.10 92,100.00 - - - 307,000.00 203,705.15 52 Temporary Labor - - - - - - - - - - - 53 Overtime 289.61 1,047.94 2,100.00 124.12 435.23 900.00 - - - 3,000.00 1,516.83 56 Benefits 4,724.16 99,743.99 123,900.00 2,024.64 42,390.11 53,100.00 - - - 177,000.00 34,865.90 62 Materials and Supplies - 592.37 4,900.00 - 253.87 2,100.00 - - - 7,000.00 6,153.76 63 Contract Services 2,009.87 45,835.32 87,500.00 830.70 18,180.55 37,500.00 - - - 125,000.00 60,984.13 64 Utilities 27.72 194.74 700.00 11.88 83.45 300.00 - - - 1,000.00 721.81 65 Professional Development 2,542.34 20,321.85 46,900.00 1,089.56 8,666.42 20,100.00 - - - 67,000.00 38,011.73 67 Other 8,009.94 934,222.17 697,700.00 3,432.81 241,226.86 286,300.00 - 8,811.29 267,000.00 1,251,000.00 66,739.68 Program: 2100 - Human Resources Total: 33,360.36 1,174,459.13 1,178,600.00 14,266.59 342,030.59 492,400.00 - 8,811.29 267,000.00 1,938,000.00 412,698.99 Program: 2200 - Public Affairs - - - - - - 51 Labor 35,387.25 163,698.52 412,300.00 15,165.95 70,156.45 176,700.00 - - - 589,000.00 355,145.03 52 Temporary Labor - - - - - - - - - - - 53 Overtime 775.65 3,095.98 11,900.00 332.42 1,326.85 5,100.00 - - - 17,000.00 12,577.17 56 Benefits 8,961.99 94,830.05 170,100.00 3,840.74 40,641.04 72,900.00 - - - 243,000.00 107,528.91 62 Materials and Supplies 5,694.61 42,540.39 91,000.00 6,313.14 22,104.18 39,000.00 - - - 130,000.00 65,355.43 63 Contract Services 25,914.03 113,182.89 477,400.00 18,309.15 83,374.47 204,600.00 - - - 682,000.00 485,442.64 64 Utilities 500.46 9,550.03 26,600.00 214.49 10,999.88 11,400.00 - - - 38,000.00 17,450.09 65 Professional Development 275.19 4,271.16 27,300.00 117.94 1,830.51 11,700.00 - - - 39,000.00 32,898.33 Program: 2200 - Public Affairs Total: 77,509.18 431,169.02 1,216,600.00 44,293.83 230,433.38 521,400.00 - - - 1,738,000.00 1,076,397.60 Program: 2300 - Conservation - - - - - - 51 Labor 7,921.60 41,175.90 107,000.00 - - - - - - 107,000.00 65,824.10 52 Temporary Labor - - - - - - - - - - - 53 Overtime 705.52 2,562.14 7,000.00 - - - - - - 7,000.00 4,437.86 56 Benefits 2,765.29 12,853.16 40,000.00 - - - - - - 40,000.00 27,146.84 62 Materials and Supplies 14,699.52 17,410.48 278,000.00 - - - - - - 278,000.00 260,589.52 63 Contract Services 14,536.75 83,623.45 442,000.00 - - - - - - 442,000.00 358,376.55 64 Utilities - 11,891.56 26,000.00 - - - - - - 26,000.00 14,108.44 65 Professional Development 416.57 1,679.94 17,000.00 - - - - - - 17,000.00 15,320.06 Program: 2300 - Conservation Total: 41,045.25 171,196.63 917,000.00 - - - - - - 917,000.00 745,803.37 Program: 3000 - Finance - - - - - - 51 Labor 31,670.79 163,945.89 490,000.00 13,573.16 70,567.53 210,000.00 - - - 700,000.00 465,486.58 52 Temporary Labor - - - - - - - - - - - 53 Overtime 88.68 2,134.77 9,100.00 38.01 914.86 3,900.00 - - - 13,000.00 9,950.37 56 Benefits 9,542.11 118,071.76 222,600.00 4,089.40 50,655.52 95,400.00 - - - 318,000.00 149,272.72 62 Materials and Supplies 276.24 1,316.58 8,400.00 118.38 564.28 3,600.00 - - - 12,000.00 10,119.14 63 Contract Services 2,382.27 13,388.68 80,500.00 1,020.97 5,710.15 34,500.00 - - - 115,000.00 95,901.17 64 Utilities - 978.51 2,800.00 - 419.36 1,200.00 - - - 4,000.00 2,602.13 65 Professional Development 490.26 2,199.61 21,000.00 210.11 942.68 9,000.00 - - - 30,000.00 26,857.71 67 Other - - - - - - - - - - - Program: 3000 - Finance Total: 44,450.35 302,035.80 834,400.00 19,050.03 129,774.38 357,600.00 - - - 1,192,000.00 760,189.82 Month Ended November 30, 2022 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended November 30, 2022 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 Labor 20,209.56 98,557.30 266,000.00 8,661.24 45,214.78 114,000.00 - - - 380,000.00 236,227.92 52 Temporary Labor - - - - - - - - - - - 53 Overtime - 301.39 - - 129.17 - - - - - (430.56) 56 Benefits 6,244.15 96,846.76 148,400.00 2,676.02 42,115.92 63,600.00 - - - 212,000.00 73,037.32 62 Materials and Supplies 5,905.15 32,363.92 32,200.00 2,530.79 13,870.26 13,800.00 - - - 46,000.00 (234.18) 63 Contract Services 5,201.00 125,913.55 483,700.00 2,228.99 53,774.30 207,300.00 - - - 691,000.00 511,312.15 64 Utilities - 9,011.42 8,400.00 - 3,862.03 3,600.00 - - - 12,000.00 (873.45) 65 Professional Development - 371.44 10,500.00 - 159.18 4,500.00 - - - 15,000.00 14,469.38 Program: 3200 - Information Technology Total: 37,559.86 363,365.78 949,200.00 16,097.04 159,125.64 406,800.00 - - - 1,356,000.00 833,508.58 Program: 3300 - Customer Service - - - - - - 51 Labor 15,575.06 76,522.69 213,200.00 11,681.26 57,025.26 159,900.00 11,681.29 54,647.52 159,900.00 533,000.00 344,804.53 52 Temporary Labor 2,207.10 8,772.44 - 1,655.33 6,579.36 - 1,655.34 6,579.33 - - (21,931.13) 53 Overtime 488.92 3,519.24 2,800.00 366.70 2,617.00 2,100.00 366.69 2,408.10 2,100.00 7,000.00 (1,544.34) 56 Benefits 5,956.03 52,505.71 122,800.00 4,462.81 39,274.26 92,100.00 4,456.71 38,673.13 92,100.00 307,000.00 176,546.90 62 Materials and Supplies 19.78 1,301.69 2,800.00 14.83 976.26 2,100.00 14.84 976.31 2,100.00 7,000.00 3,745.74 63 Contract Services 23,963.62 109,425.39 286,000.00 17,972.70 81,898.19 214,500.00 17,972.71 81,670.36 214,500.00 715,000.00 442,006.06 64 Utilities - 3,719.55 64,400.00 - 2,789.66 48,300.00 - 2,789.65 48,300.00 161,000.00 151,701.14 65 Professional Development 368.56 470.90 7,600.00 276.42 353.18 5,700.00 276.43 353.17 5,700.00 19,000.00 17,822.75 67 Other 62.62 2,489.53 2,400.00 4.56 36.79 1,800.00 - - 1,800.00 6,000.00 3,473.68 Program: 3300 - Customer Service Total: 48,641.69 258,727.14 702,000.00 36,434.61 191,549.96 526,500.00 36,424.01 188,097.57 526,500.00 1,755,000.00 1,116,625.33 Program: 3400 - Meter Service - - - - - - 51 Labor 12,061.82 60,177.08 164,000.00 - 447.84 - - - - 164,000.00 103,375.08 53 Overtime 57.11 1,303.31 6,000.00 - - - - - - 6,000.00 4,696.69 56 Benefits 5,051.82 41,271.32 96,000.00 - 299.41 - - - - 96,000.00 54,429.27 62 Materials and Supplies - - 4,000.00 - - - - - - 4,000.00 4,000.00 63 Contract Services 103.57 562.54 7,000.00 - - - - - - 7,000.00 6,437.46 64 Utilities - 462.83 1,000.00 - - - - - - 1,000.00 537.17 65 Professional Development - - - - - - - - - - - Program: 3400 - Meter Service Total: 17,274.32 103,777.08 278,000.00 - 747.25 - - - - 278,000.00 173,475.67 Program: 4000 - Engineering - - - - - - 51 Labor 29,140.75 146,645.22 467,600.00 12,488.86 62,794.00 200,400.00 - - - 668,000.00 458,560.78 52 Temporary Labor - - - - - - - - - - - 53 Overtime - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 56 Benefits 6,261.24 32,884.56 135,100.00 2,683.29 14,179.45 57,900.00 - - - 193,000.00 145,935.99 62 Materials and Supplies - 534.16 13,300.00 494.53 725.27 5,700.00 - - - 19,000.00 17,740.57 63 Contract Services 20,794.12 28,060.93 357,700.00 1,118.25 11,934.03 153,300.00 - - - 511,000.00 471,005.04 64 Utilities 3,243.12 15,113.94 130,900.00 - 6,944.64 56,100.00 - - - 187,000.00 164,941.42 65 Professional Development - 2,564.47 19,600.00 685.55 1,068.90 8,400.00 - - - 28,000.00 24,366.63 Program: 4000 - Engineering Total: 59,439.23 225,803.28 1,126,300.00 17,470.48 97,646.29 482,700.00 - - - 1,609,000.00 1,285,550.43 Program: 5000 - Water Production - - - - - - 51 Labor 57,341.67 296,290.51 781,000.00 - - - - - - 781,000.00 484,709.49 53 Overtime 1,364.27 15,896.41 70,000.00 - - - - - - 70,000.00 54,103.59 54 Standby 1,100.00 5,122.00 15,000.00 - - - - - - 15,000.00 9,878.00 56 Benefits 17,390.13 224,355.76 404,000.00 - - - - - - 404,000.00 179,644.24 61 Water Supply - 108,881.00 286,000.00 - - - - - - 286,000.00 177,119.00 62 Materials and Supplies 34,598.11 115,642.09 335,000.00 - - - - - - 335,000.00 219,357.91 63 Contract Services 73,720.01 243,082.94 461,000.00 - - - - - - 461,000.00 217,917.06 64 Utilities 280,577.24 1,372,632.21 2,564,000.00 - - - - - - 2,564,000.00 1,191,367.79 65 Professional Development 521.53 6,315.52 11,000.00 - - - - - - 11,000.00 4,684.48 Program: 5000 - Water Production Total: 466,612.96 2,388,218.44 4,927,000.00 - - - - - - 4,927,000.00 2,538,781.56 Program: 5100 - Water Treatment - - - - - - 51 Labor 19,598.40 73,931.18 261,000.00 - - - - - - 261,000.00 187,068.82 53 Overtime 5,214.88 24,297.36 39,000.00 - - - - - - 39,000.00 14,702.64 56 Benefits 6,540.57 89,147.84 159,000.00 - - - - - - 159,000.00 69,852.16 62 Materials and Supplies 20,802.58 193,224.30 170,000.00 - - - - - - 170,000.00 (23,224.30) 63 Contract Services 1,575.12 117,926.14 149,000.00 - - - - - - 149,000.00 31,073.86 64 Utilities - 69,927.53 182,000.00 - - - - - - 182,000.00 112,072.47 Program: 5100 - Water Treatment Total: 53,731.55 568,454.35 960,000.00 - - - - - - 960,000.00 391,545.65 Program: 5200 - Water Quality - - - - - - 51 Labor 17,971.21 86,668.16 238,000.00 - - - - - - 238,000.00 151,331.84 53 Overtime 871.06 1,829.55 12,000.00 - - - - - - 12,000.00 10,170.45 56 Benefits 4,347.23 49,486.84 114,000.00 - - - - - - 114,000.00 64,513.16 62 Materials and Supplies 4,208.70 7,468.71 20,000.00 - - - - - - 20,000.00 12,531.29 63 Contract Services 5,372.68 42,703.13 165,000.00 - - - - - - 165,000.00 122,296.87 64 Utilities - - 2,000.00 - - - - - - 2,000.00 2,000.00 65 Professional Development - 504.84 6,000.00 - - - - - - 6,000.00 5,495.16 Program: 5200 - Water Quality Total: 32,770.88 188,661.23 557,000.00 - - - - - - 557,000.00 368,338.77 Page 5 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended November 30, 2022 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Field Maintenance Administration - - - - - - 51 Labor 13,244.74 64,746.87 180,900.00 1,458.36 9,174.95 20,100.00 - - - 201,000.00 127,078.18 52 Temporary Labor - - - - - - - - - - - 53 Overtime - 1,144.08 1,800.00 - 127.12 200.00 - - - 2,000.00 728.80 54 Standby 1,452.00 8,175.18 18,000.00 108.00 683.92 2,000.00 - - - 20,000.00 11,140.90 56 Benefits 6,159.46 72,338.38 126,000.00 664.17 8,357.40 14,000.00 - - - 140,000.00 59,304.22 62 Materials and Supplies - - 2,700.00 - - 300.00 - - - 3,000.00 3,000.00 63 Contract Services 512.77 2,278.92 900.00 52.59 184.10 100.00 - - - 1,000.00 (1,463.02) 64 Utilities 0.99 12,594.97 36,900.00 - 1,269.26 4,100.00 - - - 41,000.00 27,135.77 65 Professional Development 568.60 4,435.17 21,600.00 - 371.42 2,400.00 - - - 24,000.00 19,193.41 Program: 6000 - Field Maintenance Administration Total: 21,938.56 165,713.57 388,800.00 2,283.12 20,168.17 43,200.00 - - - 432,000.00 246,118.26 Program: 6100 - Water Maintenance - - - - - - 51 Labor 78,021.14 420,935.66 1,153,000.00 - - - - - - 1,153,000.00 732,064.34 53 Overtime 22,847.19 144,757.30 219,000.00 - - - - - - 219,000.00 74,242.70 56 Benefits 29,481.10 309,793.07 602,000.00 - - - - - - 602,000.00 292,206.93 62 Materials and Supplies 67,791.14 350,215.98 471,000.00 - - - - - - 471,000.00 120,784.02 63 Contract Services 74,605.87 263,405.75 637,000.00 - - - - - - 637,000.00 373,594.25 64 Utilities - 3,645.00 - - - - - - - - (3,645.00) Program: 6100 - Water Maintenance Total: 272,746.44 1,492,752.76 3,082,000.00 - - - - - - 3,082,000.00 1,589,247.24 Program: 6200 - Wastewater Maintenance - - - - - - 51 Labor - - - 27,260.41 125,063.05 362,000.00 - - - 362,000.00 236,936.95 53 Overtime - - - 1,425.60 9,101.39 9,000.00 - - - 9,000.00 (101.39) 56 Benefits - - - 10,104.65 41,501.31 196,000.00 - - - 196,000.00 154,498.69 62 Materials and Supplies - - - 478.85 2,104.65 36,000.00 - - - 36,000.00 33,895.35 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 Contract Services - - - 85,992.64 204,684.13 (7,333,000.00) - - - (7,333,000.00) (7,537,684.13) Program: 6200 - Wastewater Maintenance Total: - - - 125,262.15 382,454.53 880,000.00 - - - 880,000.00 497,545.47 Program: 6300 - Water Reclamation - - - - - - 51 Labor - - - - - - 38,219.98 182,331.90 820,000.00 820,000.00 637,668.10 53 Overtime - - - - - - 702.30 4,289.62 3,000.00 3,000.00 (1,289.62) 54 Standby - - - - - - - - - - - 56 Benefits - - - - - - 10,692.78 160,253.07 473,000.00 473,000.00 312,746.93 62 Materials and Supplies - - - - - - 648.11 696.55 657,000.00 657,000.00 656,303.45 63 Contract Services - - - - - - 701,048.78 3,685,448.31 5,935,000.00 5,935,000.00 2,249,551.69 64 Utilities - - - - - - - - 280,000.00 280,000.00 280,000.00 65 Professional Development - - - - - - - - 12,000.00 12,000.00 12,000.00 Program: 6300 - Water Reclamation Total: - - - - - - 751,311.95 4,033,019.45 8,180,000.00 8,180,000.00 4,146,980.55 Program: 7000 - Facilities Maintenance - - - - - - 51 Labor 7,380.09 38,479.64 101,500.00 3,147.61 15,815.36 40,600.00 4,344.94 20,426.53 60,900.00 203,000.00 128,278.47 53 Overtime 1,323.54 6,112.68 7,000.00 351.38 1,669.55 2,800.00 81.96 565.57 4,200.00 14,000.00 5,652.20 56 Benefits 2,862.06 47,727.77 55,000.00 1,143.92 13,252.35 22,000.00 1,472.51 15,226.52 33,000.00 110,000.00 33,793.36 62 Materials and Supplies 2,037.80 16,936.26 37,000.00 457.77 3,820.92 8,400.00 6,395.80 37,960.74 12,600.00 58,000.00 (717.92) 63 Contract Services 50,919.90 333,433.29 595,600.00 9,955.04 129,149.68 215,500.00 43,596.69 221,915.19 240,900.00 1,052,000.00 367,501.84 64 Utilities 12,067.61 51,938.73 92,000.00 3,879.08 15,247.73 32,400.00 19,868.81 127,266.78 48,600.00 173,000.00 (21,453.24) 65 Professional Development - - 500.00 - - 200.00 - - 300.00 1,000.00 1,000.00 Program: 7000 - Facilities Maintenance Total: 76,591.00 494,628.37 888,600.00 18,934.80 178,955.59 321,900.00 75,760.71 423,361.33 400,500.00 1,611,000.00 514,054.71 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 Labor 6,051.46 30,443.01 81,900.00 672.38 3,382.52 9,100.00 - - - 91,000.00 57,174.47 53 Overtime 226.91 255.28 2,700.00 25.21 28.36 300.00 - - - 3,000.00 2,716.36 56 Benefits 1,700.20 7,895.84 49,500.00 188.89 877.30 5,500.00 - - - 55,000.00 46,226.86 62 Materials and Supplies 14,883.34 48,714.25 95,400.00 2,944.55 10,061.46 10,600.00 - - - 106,000.00 47,224.29 63 Contract Services 16,062.55 74,595.10 216,900.00 1,079.41 12,104.24 24,100.00 - - - 241,000.00 154,300.66 64 Utilities 17,979.18 102,039.38 180,900.00 1,997.69 11,337.68 20,100.00 - - - 201,000.00 87,622.94 65 Professional Development - - 3,600.00 - - 400.00 - - - 4,000.00 4,000.00 Program: 7100 - Fleet Maintenance Total: 56,903.64 263,942.86 630,900.00 6,908.13 37,791.56 70,100.00 - - - 701,000.00 399,265.58 - - - Program: 8000 - Capital - - - - - 71 -Debt Service - 466,683.31 3,080,000.00 - 49,894.00 274,000.00 - - - 3,354,000.00 2,837,422.69 81 -Capital Improvement - - 5,425,000.00 - - 315,000.00 - - - 5,740,000.00 5,740,000.00 82 -Capital Outlay - 217,296.80 720,000.00 7,509.02 49,727.78 475,000.00 - - - 1,195,000.00 927,975.42 83 -Accounting Income Add back - - - - - - - - - - - 88 -Transfer to Reserves - - - - - - - - 3,000,000.00 3,000,000.00 3,000,000.00 99 -Transfer from Reserves - - (1,200,000.00) - - - - - - (1,200,000.00) (1,200,000.00) Program: 8000 - Capital Total: - 683,980.11 8,025,000.00 7,509.02 99,621.78 1,064,000.00 - - 3,000,000.00 12,089,000.00 11,305,398.11 Total Surplus (Deficit): 983,104.59$ 4,210,752.87$ -$ 253,088.20$ 926,301.04$ -$ (21,180.56)$ (400,218.07)$ -$ -$ (4,736,835.84)$ Page 6 of 6 Agenda Item #2c January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #2c Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approval of Directors' Fees and Expenses for December 2022 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for December 2022 as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $7,246.25 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS December 2022 Director Expense Reports Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 12 /07 225 2 12 /09 225 3 12 /14 225 4 12 /21 225 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Inland Action Expense Type $900.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting $900.00 Chris Carrillo December / 0.00 X ( 4 ) Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Chris Carrillo December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended Council meeting via Zoom. 12 / 7 / 2022 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 9 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 14 / 2022 Event Description:Regular Board Meeting Discuss District business and review agenda. Brief Description of Meeting/Event Value to EVWD Attended EVWD regular board meeting. Meeting Date:12 / 21 / 2022 Event Description:Inland Action Brief Description of Meeting/Event Value to EVWD Attended Inland Action meeting via Zoom. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 12 /01 225 2 12 /06 225 3 12 /07 225 4 12 /08 225 5 12 /09 225 6 12 /13 225 7 12 /14 225 8 12 /15 225 9 12 /20 225 10 12 /21 225 11 12 /22 0 12 13 14 15 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Ronald L. Coats December / 74.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Valley MWD Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date ACWA Event San Bernardino Valley MWD Pipeline Tour with Valley District $2,296.25 $2,250.00 $46.25 Reimbursement 74.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Pipeline Tour with Valley District San Bernardino Valley MWD Policy Cmte Meeting Ethics Training City of San Bernardino Water Commissioners Regular Board Meeting San Bernardino Valley MWD Resource Cmte Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Event Description:Ethics Training Brief Description of Meeting/Event Value to EVWD Completed the semi-annual required ethics training Brief Description of Meeting/Event Value to EVWD Took a tour of the recycled water pipeline with director Keilhold and a engineer from San Bernardino Valley Municipal Water District Meeting Date:12 / 8 / 2022 Event Description:San Bernardino Valley MWD Policy Cmte Meeting Brief Description of Meeting/Event Value to EVWD Attended their policy workshop where they received a State and Federal Legislative update; approved a resolution to act on behalf of the Yucaipa Sustainable Groundwater Management Agency to the Sustainable Groundwater Management Grant Program if the California Department of Water Resources. Meeting Date:12 / 9 / 2022 Meeting Date:12 / 6 / 2022 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 7 / 2022 Event Description:Pipeline Tour with Valley District They voted to start in-person meeting with their first meeting in 2023. They received a summary report on their new employee performance review and professional development program that will now be used for all employee reviews. Ronald L. Coats December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended the semi-annual water conference. Many breakout sessions including one on Learning from Israel and Netherlands innovation water management in times of climate change and the very informative Region 9 meeting of which Director James Morales is a board member. 12 / 1 / 2022 ACWA Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 6 7 8 9 10 Ronald L. Coats December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attended their board meeting. They received their annual audit; they had a report on the state water project; SITES project is still on track with construction starting in 2023 or 2024. Meeting Date:12 / 21 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a meeting with Michael Moore to discuss district business Event Description:San Bernardino Valley MWD Resource Cmte Brief Description of Meeting/Event Value to EVWD Attended their resource Committee meeting. They approved an amendment to a services agreement with Dudek for the preparation of a specific water report. Meeting Date:12 / 20 / 2022 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Approved a MOU with the Santa Ana Watershed Project Authority (SAWPA) and North American Weather Consultants for Operation of Silver Iodine Nuclear Generator for cloud seeding. San Bernardino's only cost is a footprint inside one of their facilities for the equipment. Construction documents going out in January on new headquarters, estimated cost is $14 Million with a 30% Contingency built in to that $14 Million. Meeting Date:12 / 14 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:12 / 15 / 2022 Meeting Date:12 / 13 / 2022 Event Description:City of San Bernardino Water Commissioners Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2022 11 12 13 14 15 Ronald L. Coats December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:Pipeline Tour with Valley District Brief Description of Meeting/Event Value to EVWD Went on a tour of the pipeline with Directors Harrison and Hayes from Valley District Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 22 / 2022 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 12 /01 225 2 12 /07 225 3 12 /08 0 4 12 /08 225 5 12 /10 225 6 12 /14 225 7 12 /15 225 8 12 /18 225 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich December / 0.00 X ( 7 ) Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date ACWA Event Meeting with General Manager/CEO or Designee Agenda Review $1,575.00 $1,575.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Legislative & Public Affairs Committee Meeting EVWD Event Regular Board Meeting Meeting with General Manager/CEO or Designee Required Ethics Training Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 Event Description:EVWD Event Brief Description of Meeting/Event Value to EVWD attend the annual employee awards celebration Brief Description of Meeting/Event Value to EVWD With Vice Chairman ,CEO and staff for review of current agenda Meeting Date:12 / 8 / 2022 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD Attend Leg. Committee meeting updates on conservation efforts and current potential legislations that may affect district Meeting Date:12 / 10 / 2022 Meeting Date:12 / 7 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 8 / 2022 Event Description:Agenda Review With CEO,Dir. Of Eng for tour of the Weaver basins and regional recyled water pipeline..constrution updates Phillip R. Goodrich December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend ACWA Winter conference last day 12 / 1 / 2022 ACWA Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 6 7 8 9 10 Phillip R. Goodrich December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description:Required Ethics Training Brief Description of Meeting/Event Value to EVWD Complete required Ethics training Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attend reg. board meeting Ref. Mins.This day Meeting Date:12 / 15 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meet withVice Chair and CEO for committee assignments, discussion on district affairs Meeting Date:12 / 18 / 2022 Meeting Date:12 / 14 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2022 Meeting No.Stipend Written Oral 1 12 /01 225 2 12 /01 0 3 12 /05 225 4 12 /06 225 5 12 /06 0 6 12 /08 0 7 12 /08 225 8 12 /12 225 9 12 /14 225 10 12 /15 225 11 12 /29 225 12 13 14 15 16 17 18 19 20 Meetings 0.625/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee AB1234 State Mandated Training EVWD SBVMWD San Bernardino Valley MWD Meeting with General Manager/CEO or Designee Legislative & Public Affairs Committee Meeting ACWA Event Expense Type $1,800.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date ACWA Event ACWA Event Finance & Human Resources Committee Meeting $1,800.00 James Morales, Jr.December / 0.00 X ( 8 ) Report Provided Subtotal Meetings' Stipend Mileage Regular Board Meeting DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2022 1 2 3 4 5 James Morales, Jr.December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Statewide trade association conference. 12 / 1 / 2022 ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 1 / 2022 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 5 / 2022 Event Description:Finance & Human Resources Committee Meeting Region 9 Board member candidate interviews/selection. No charge, more than one meeting per diem. Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:12 / 6 / 2022 Event Description:EVWD SBVMWD Brief Description of Meeting/Event Value to EVWD Regional water pipeline/managed project site visit. Meeting Date:12 / 6 / 2022 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Board report assignment. Regular board meeting. No charge, more than one metting per diem. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2022 6 7 8 9 10 Meeting Date:12 / 8 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting with Chairman and General Manager. District business and update. No charge, more than one meeting per diem. Meeting Date:12 / 8 / 2022 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:12 / 12 / 2022 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Region 9 board meeting planning. EVWD to host event. Meeting Date:12 / 14 / 2022 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:12 / 15 / 2022 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting with Chairman and General Manager. District business and update. James Morales, Jr.December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2022 11 12 13 14 15 Meeting Date:12 / 29 / 2022 Event Description:AB1234 State Mandated Training Brief Description of Meeting/Event Value to EVWD Required training compliance. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #3a January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #3a Informational Item 6 3 6 Regular Board Meeting TO: Governing Board Members FROM: Michael Moore, General Manager/CEO SUBJECT: Grant Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS East Valley Water District (District) is an infrastructure-based organization valuing strategic and thoughtful planning. Through a collaborative process, short-term and long-term projects have been identified that are needed to maintain the system, and subsequently incorporated into priorities for pursuing outside funding opportunities. Grant funding is a valuable resource that can be used when the District’s project priorities align with granting agencies. Offsetting large capital investments or planning documents development allows for projects to progress without the need to pass costs along to ratepayers within the District’s service area. As an organization serving a largely, disadvantaged population, strategically identifying funding sources becomes even more important to help keep rates affordable, while maintaining the water and wastewater systems. The District adopted a Grant Strategy in 2012 and updated the approach in 2021 to continue aligning with East Valley Water District’s strategic vision. The maintenance of the strategy helps facilitate a ranking and intentional approach to pursuing alternative funding sources, while maintaining existing workflows. Current grant activity includes: Funding Agency Grant Amount Status Bureau of Reclamation WaterSmart Drought Response program-Drought Contingency Plan $200,000 Awarded California Office of Emergency Services (CalOES) Community Power Resiliency Funding- Stationary Generator $300,000 Awarded Agenda Item #3a January 11, 20232 Meeting Date: January 11, 2023 Agenda Item #3a Informational Item 6 3 6 Funding Agency Grant Amount Status CalOES Hazard Mitigation Grant Program- Water Main Retrofit Phase 1 $1,193,039 Awarded Department of Natural Resources Urban Greening Grant – SNRC Landscaping $1,493,764 Awarded California Alternative Energy and Advanced Transportation Financing Authority Sales Tax Exclusion $4,675,420 Awarded CalOES Prepare California ‘Match” Hazard Mitigation Grant Program- Seismic Reservoir Retrofit Phase 1 $2,480,718 Awarded Federal Emergency Management Agency (FEMA) Public Assistance- COVID-19 Category B $85,000 Submitted, Under Review CalOES Hazard Mitigation Grant Program- Seismic Reservoir Retrofit Phase 1 $7,442,156 Submitted, Under Review State Water Resources Control Board Clean Water State Revolving Fund- Septic to Sewer $9,000,000 Submitted, Under Review California Department of Transportation City of Highland- Baseline Bridge Enhancements TBD Submitted, Under Review CalOES Hazard Mitigation Grant Program- Water Main Retrofit Phase 2 $13,652,905 Pending Successful Completion of Phase 1 Upcoming grant opportunities anticipated in late 2022 and 2023 will focus on water conservation, water resiliency infrastructure, energy efficiency, and water supply reliability. Agenda Item #3a January 11, 20233 Meeting Date: January 11, 2023 Agenda Item #3a Informational Item 6 3 6 The District’s grant funding approach requires a high degree of coordination and communication with funding partners. District staff continues to work with state and federal agencies on awarded and potential funding opportunities. As a result of these relationships, agency staff continue to recommend potential grant programs in which the District is considered a competitive applicant. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability C. Pursue Alternative Funding Sources REVIEW BY OTHERS This agenda item has been reviewed by the Community Advisory Commission. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS Grants Update Presentation Regular Board Meeting Grants Update January 11, 2023 2 Grant Strategy •Consistent with organizational priorities •Understand funding requirements •Cost benefit review •Funding source cycle/ priorities 3 Funding Agency Grant Amount Status Bureau of Reclamation WaterSmart Drought Response program-Drought Contingency Plan $200,000 Awarded California Office of Emergency Services (CalOES) Community Power Resiliency Funding-Stationary Generator $300,000 Awarded CalOES Hazard Mitigation Grant Program- Water Main Retrofit Phase 1 $1,193,039 Awarded CalOES Prepare California ‘Match’Hazard Mitigation Grant Program- Seismic Reservoir Retrofit Phase 1 $2,480,718 Awarded Department of Natural Resources Urban Greening Grant –SNRC Landscaping $1,493,764 Awarded California Alternative Energy and Advanced Transportation Financing Authority Sales Tax Exclusion $4,675,420 Awarded Total $10,342,941 Active Grants 4 5 Pending Applications Funding Agency Grant Amount Status Federal Emergency Management Agency (FEMA) Public Assistance-COVID-19 Category B $85,000 Submitted, Under Review CalOES Hazard Mitigation Grant Program- Seismic Reservoir Retrofit Phase 1 $7,442,156 Submitted, Under Review State Water Resources Control Board Clean Water State Revolving Fund- Septic to Sewer $9,000,000 Submitted, Under Review California Department of Transportation City of Highland-Baseline Bridge Enhancements TBD Submitted, Under Review CalOES Hazard Mitigation Grant Program- Water Main Retrofit Phase 2 $13,652,905 Pending Successful Completion of Phase 1 Total $30,510,061 6 Looking Ahead •Upcoming Opportunities •Energy efficiency •Water conservation •Water resiliency infrastructure •Water supply reliability •Funding Agencies •State Water Resources Control Board •California Office of Emergency Services •California Energy Commission •US Bureau of Reclamation Discussion Agenda Item #3b January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #3b Informational Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Sterling Natural Resource Center Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Construction activities continue for the Sterling Natural Resource Center (SNRC). The project consists of a wastewater treatment facility and an administrative center. In addition, regional recycled water facilities (pipeline and groundwater recharge basins) are being constructed on behalf of the San Bernardino Valley Municipal Water District. Recent project activities have included: • Punch list items at the Administration Center • Permit coordination • Miscellaneous repair and touch up work • Testing and commissioning of equipment at SNRC • SNRC recycled water pump station modifications • Construction of the Regional Recycled Water Pipeline • Interagency collaboration with San Bernardino Valley Municipal Water District • Weaver Basins site improvements The schedule to startup and commission the plant has changed significantly over the past year due to permit and supply chain delays. The current schedule is to start up the plant in Fall 2023 and deliver water to the new recharge basins by the end of calendar year 2023. Several regional permits are still required with the Air Quality Management District and Regional Water Quality Control Board. Staff and consultants have developed a permit plan to address these regional permits. The attached set of slides presents a project overview describing the project schedule, current project, and permitting activities. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources Agenda Item #3b January 11, 20232 Meeting Date: January 11, 2023 Agenda Item #3b Informational Item A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Presentation Sterling Natural Resource Center Project Update January 11, 2023 2 CURRENT CONSTRUCTION ACTIVITIES SNRC Weaver Basins Regional Recycled Water Pipeline 3 SNRC RECYLCED WATER PUMP STATION •Surge Tank replaced •Upcoming activity •Install modified pumps and piping •Test repurposed discharge piping for higher pressure 10/27/2022 4 REGIONAL RECYCLED WATER PIPELINE •Completed pipeline construction activities •SNRC to City Creek crossing •East of Palm –1 of 2.4 miles •On-going agency coordination •City of Highland •Traffic control •Encroachment permits •Caltrans (210 Freeway) •Traffic control •Encroachment permit 5 WEAVER RECHARGE BASINS •Work completed •5 recharge basins grading •Off-specification concrete lined storage basin •Upcoming activities •April 2023: Onsite piping •June 2023: Control Building and miscellaneous electrical •Ongoing coordination with the airports 6 CONCRETE LINED STORAGE BASIN 7 REGIONAL PERMITS STATUS •Air Quality Management District •11 permits required •9 Permit applications pending •Public outreach •Regional Water Quality Control Board •Waste Discharge Requirements / Title 22 8 LOOK AHEAD SCHEDULE 2023 Jan Feb March April May June July Aug Sept Oct Nov Dec 2024 Jan Feb March Pump Station Modifications Weaver Basin Pipeline Operational Testing Membrane Installation Sewer Transition Solids Section Startup Process Optimization Waiting on Valve Delivery Today Adoption of New Sewer Use Ordinance Obtain all AQMD Permits Obtain Water Board Permit Transition of Sewer Flows Complete DISCUSSION Agenda Item #4a January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #4a Discussion Item 6 3 9 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Community Advisory Commission Appointments RECOMMENDATION That the Board of Directors appoint five members to the Community Advisory Commission. BACKGROUND / ANALYSIS The Community Advisory Commission (Commission) is a group of customers appointed by the Board of Directors that provides input on various East Valley Water District (District) projects and programs. The Commission meets quarterly and currently includes five (5) volunteer customers. Three members have reached their term limits in 2022. During the month of November, the District promoted the vacancies seeking interested community members to participate on the Commission. Applicants must be District customers and reside within the service area. The District received 12 applications from residents residing throughout the service area. In December, the General Manager/CEO held interviews with candidates for additional consideration. In 2020, the Governing Board took action to implement both term limits and expand the capacity of the Commission to a maximum of seven (7) members. Based on the high interest in participation on the Commission, staff is recommending the following five (5) applicants for appointment that would bring the total Commission to seven (7) members. 1. Dwayne Anthony 2. Mark Falcone 3. Robert Nowosielski 4. Vincente Tenerelli 5. Judy Walsh Agenda Item #4a January 11, 20232 Meeting Date: January 11, 2023 Agenda Item #4a Discussion Item 6 3 9 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability D. Provide Quality Information to Encourage Community Engagement FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS No attachments Agenda Item #4b January 11, 20231 Meeting Date: January 11, 2023 Agenda Item #4b Discussion Item 6 4 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider adoption of Resolution 2023.01 Establishing Procedures and Policies for the Presentation of Claims Against the District and Policy 8.3 – Claims Against the District. RECOMMENDATION That the Board of Directors adopt Resolution 2023.01 which will supersede Resolution 2013.08 and adopt Policy 8.3 – Claims Against the District. BACKGROUND / ANALYSIS The Finance and Human Resources Committee recommended at their December 5, 2022 meeting that the Board of Directors adopt Resolution 2023.01 and Policy 8.3 Claims Against the District. On April 10, 2013, the District’s Board of Directors (Board) adopted Resolution 2013.08, Establishing Procedures and Policies for the Presentation of Claims Against the District, which delegated the authority to the General Manager/CEO to approve, deny, reject, and/or compromise any claim seeking less than $10,000 in damages, with a requirement that the General Manager/CEO provide the Board with a quarterly report on the status of all such claims. It is recommended that the amount under the delegation of authority to the General Manager/CEO in the resolution be changed from less than $10,000 in damages to $10,000 or less. This would give the General Manager/CEO the authority to approve, deny, reject, and/or compromise any claim up to $10,000 in damages, and any claim over $10,000 in damages would be presented to the Board for consideration. The District typically receives 5-7 claims per year and most of them are less than $1,000. The proposed resolution and policy would change the reporting requirement to the Board from once every three months to once every six months. In addition to updating the resolution for claims, staff is recommending adoption of a new policy, Policy 8.3 – Claims Against the District, which establishes procedures for the filing of claims against the District for money or damages in accordance with the requirements of the California Tort Claims Act and District Resolution 2023.01. Policy 8.3 provides examples of claims which may be filed against the District, outlines the claim submittal process for claimants including the requirement for Agenda Item #4b January 11, 20232 Meeting Date: January 11, 2023 Agenda Item #4b Discussion Item 6 4 1 completion of the District’s Claims for Damages to Person or Property form, lists the steps the District will take in consideration and investigation of each claim received, includes the noticing requirement of District action on a claim, and also includes the delegation of authority to the General Manager/CEO as approved in Resolution 2023.01. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by the Administrative Department and the Finance and Human Resources Committee. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kerrie Bryan Director of Administrative Services ATTACHMENTS Draft Resolution 2023.01 Draft Policy 8.3 RESOLUTION NO. 2023.01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING PROCEDURES AND POLICIES FOR THE PRESENTATION OF CLAIMS AGAINST THE DISTRICT WHEREAS, East Valley Water District (“the District”) is a public agency organized and operating pursuant to the County Water District Law, California Water Code Section 30000 et seq.; WHEREAS, pursuant to Water Code Section 31084, all claims for money or damages against the District are governed by the California Tort Claims Act, Government Code Section 900 et seq. (“the Act”); WHEREAS, Government Code Section 905 lists fifteen categories of claims that are exempt from the general requirement under the Act that a party with a cause of action for money or damages against the District must first present a written claim directly with the District, which must then be denied or rejected before the claimant may file a lawsuit; WHEREAS, Government Code Section 935 nevertheless specifically empowers the District to establish its own policies and procedures for the presentation of those claims against it which are excepted by Government Code Section 905, so long as the procedures established are similar to, and not more restrictive than, those set forth in the Act with respect to claims not excepted by Government Code Section 905; WHEREAS, Government Code Section 910.4 requires claimants to use a form provided by the District specifying the information to be contained in a claim; and WHEREAS, Government Code Section 910.4 further provides that the District may return any claim which is not presented using the form adopted by the District’s Board of Directors. NOW, THEREFORE, BE IT RESOLVED by the District’s Board of Directors that a standard form for claims against the District be hereby adopted and that, pursuant to the authorization granted by Government Code Section 935, the following procedures be adopted with respect to claims excepted by Government Code Section 905: Section 1. Presentment of Claims - Prerequisite for Bringing Suit. There shall be presented in accordance with this Resolution, and as a prerequisite to filing suit against the District, all claims for money or damages not governed and controlled by Part 3 (commencing with Section 900) Division 3.6 of Title 1 of the California Government Code, and which are more specifically listed as exceptions in Section 905 of Chapter 1, Part 3, provided that the claims covered by this section are not governed by any other statutes o r regulations expressly relating thereto. Section 2. Claims Presented. (a) Those claims required by this Resolution shall be presented to the District on a standard form, which shall be provided by the District to claimants on request, and in accordance with and in the manner provided in Part 3 (commencing with Section 900) of Division 3.6 of Title 1 of the California Government Code as contained in Article 1 of Chapter 2 entitled “Presentation and Consideration of Claims,” and Article 2 of Chapter 2 entitled “Manner of Presentation and of Giving Notice.” (b) Any claims received by the District which are not presented on the prescribed form shall be returned to the claimant along with a copy of the standard form and an explanation that the claim must be submitted on the approved form in order to be accepted for consideration. Section 3. Suits Prohibited Until Written Claim Acted Upon. No suit for money or damages may be brought against the District on a cause of action for which a claim is required to be presented in accordance with this Resolution until the claim has been acted upon by the District’s Board of Directors (or the District’s General Manager for claims seeking $10,000.00 or less in damages) or has been deemed rejected pursuant to the applicable provisions of the Act. Section 4. Six Months Statute of Limitations - Exception. (a) Except as provided in subdivision (b), any suit brought against the District for which a claim is required to be presented in accordance with this Resolution must be commenced within six (6) months after the date the claim is acted upon by the District’s Board of Directors (or the District’s General Manager for claims seeking $10,000.00 or less in damages) or deemed rejected by operation of law. (b) If a claimant is unable to commence a suit on a cause of action described in subdivision (a) within the time prescribed in that subdivision because he or she has been sentenced to imprisonment in a state prison, such suit must be commenced within six (6) months after the date that the civil right to commence such action is restored to such person. A claimant sentenced to imprisonment in a state prison may not commence such suit unless he or she presented a claim in accordance with this Resolution within the time prescribed therein. Section 5. Suit Prohibited Where Full Payment or Compromise Effected. Where a claim that is required to be presented to the District in accordance with this Resolution is so presented and action thereon is taken by the District’s Board of Directors (or the District’s General Manager for claims seeking $10,000.00 or less in damages): (a) If the claim is allowed in full and the claimant accepts the amount allowed, no suit may be maintained on any part of the cause of action to which the claim relates. (b) If the claim is allowed in part and the claimant accepts the amount allowed, no suit may be maintained on any portion of the cause of action where, pursuant to a requirement of the District’s Board of Directors or General Manager to such effect, the claimant has accepted the amount allowed in settlement of the entire claim. Section 6. Authorization to Delegate the Power to Compromise and Consider Any Pending Action. The District’s Board of Directors may compromise any claim or pending action against the District or may delegate such authority to its attorney or to the District’s General Manager. Pursuant to this Resolution, the District’s Board of Directors hereby delegates to its General Manager the authority to approve, deny, reject, and/or compromise any claim seeking $10,000.00 or less in damages, subject to the requirement that the District’s General Manager provide the District’s Board of Directors with a biannual report on the status of all such claims. All other claims must be presented to the District’s Board of Directors for consideration. BE IT FURTHER RESOLVED by the District’s Board of Directors that the District’s General Manager is hereby authorized to create and amend in a manner consistent with the Act a standard form entitled “East Valley Water District Claims for Damages to Person or Property” for distribution to potential claimants upon their request for their use in presenting to the District’s Board of Directors possible claims against the District. BE IT FURTHER RESOLVED by the District’s Board of Directors that this Resolution shall supersede Resolution No. 2013.08 adopted by the District’s Board of Directors on April 10, 1993, and shall take effect immediately upon its adoption. ADOPTED this ____ day of ___________, 2023. AYES: NOES: ABSTAIN: ABSENT: ______________________________ President ATTEST:_________________________ Secretary EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Claims Against the District Policy Original Approval Date: January 11, 2023 Last Revised: Policy No: 8.3 Page 1 of 3 Purpose The purpose of this policy is to establish procedures for the filing of claims against the District for money or damages in accordance with the requirements of the California Tort Claims Act, Government Code Section 900 et seq. (hereinafter referred to the “Act”). Policy In general, the Act, Resolution 2023.01, A Resolution of the Board of Directors of the East Valley Water District Establishing Procedures and Policies for the Presentation of Claims Against the District, which supersedes Resolution 2013.08, and this policy require that a legal action for money or damages against the District may not be maintained in a court of law unless a written claim has first been timely presented to the District and rejected in whole or in part. Compliance with the procedures specified i n the Act and this policy is mandatory for the claimant to maintain a judicial action against the District for monetary damages. This will afford the District an opportunity to settle justifiable claims before legal action is brought and will also permit the District to make an early investigation of facts, on which the claim is based, thereby enabling the District to defend itself against unjust claims and to correct the conditions or practices which gave rise to the claim. Types of Claims Subject to Claims Presentation Requirements The Act requires that all claims against the District for money or damages comply with the claims presentation requirements specified in the Act and summarized in this policy. A claim for money or damages against the District m ay include a claim of property damage to real property, property damage to personal property, personal injury damages which include any form of injury to a person including physical injury or injury to reputation or character, or a claim of contractual damages. Examples of claims which may be filed against the District requesting money or damages from the District are as follows: 1. Tort Claims A. Claims of negligence by the District or its employees resulting in personal injury or property damage; B. Claims of nuisance resulting in personal injury or property damages; EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Claims Against the District Policy Original Approval Date: January 11, 2023 Last Revised: Policy No: 8.3 Page 2 of 3 C. Breach of statutory duties; D. A claim alleging intentional wrongful conduct by District employees in the course of their employment causing personal injury or property damage including, but not limited to, fraud, assault and battery, or discrimination. 2. Contract Claims These claims allege the breach of an oral or written contract by the District resulting in monetary damages to the other party to the contract. Claim Submittal Claimants will complete the District’s Claims for Damages to Person or Property form (attached) and file it with the District’s Board Secretary. Claims may be delivered in person or mailed to the District’s offices. A mailed claim will be deemed filed effe ctive on the date posted by the postal service. The Claims for Damages to Person or Property form must be fully completed and signed by the claimant or submitting party on the claimant’s behalf. All supporting documentation available at the time of filing should be submitted with the form. Consideration of Claim by District Upon receipt of a claim, District staff will take one or more of the following actions with respect to the consideration of the claim: 1. Notice of Insufficiency of Claim Within twenty (20) days after a claim has been presented, the District shall give the claimant written notice of any substantial defects or omissions in the content of the claim that prevent the claim from complying with the requirements of this policy specified above. 2. Investigation of Claim Staff will conduct an investigation regarding the facts and circumstances surrounding the claim both as to potential District liability for the losses specified EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Claims Against the District Policy Original Approval Date: January 11, 2023 Last Revised: Policy No: 8.3 Page 3 of 3 in the claim as well as the nature, extent and amount of losses claimed. If the claim requests action by the District other than compensation, the investigation shall include an evaluation of the claimant’s requested action on District operations. This investigation then may be conducted under the auspices of or with the cooperation of the District’s insurance coverage provider and District Legal Counsel. District Action on Claim The Board of Directors, or General Manager/CEO, as authorized, within a period of forty - five (45) days after the claim has been presented to the District, may take any of th e following actions: (1) reject the claim entirely; (2) allow the claim in full; (3) allow the claim in part and reject the balance of the claim; (4) compromise the claim or settle the claim if the liability or amount due is disputed. Notice of Action on Claim Upon final District action on any claim, written notice of the District’s action shall be mailed to the claimant at the address specified in the Claims for Damages to Person or Property form. Notice of action is important because it limits the statute of limitations applicable to any judicial action which the claimant may desire to file in the event of a rejected claim to six (6) months after the date of the written notice of rejection of claim from the District. Notice and Return of Untimely Claim Tort Claims must be presented within six (6) months after accrual of the cause of action. All other claims are subject to a one-year statute of limitations. If a claim is not presented within the time allowed, the District may return the claim with a written notice of untimeliness. Delegation of Authority In accordance with Resolution 2023.01, the District’s Board of Directors delegates to the General Manager/CEO, the authority to approve, deny, reject, and/or compromise any claim seeking $10,000.00 or less in damages. All other claims must be presented to the District’s Board of Directors for consideration. The General Manager/CEO will provide the District’s Board of Directors with a biannual status update on all claims received. 909-885-4900 INSTRUCTIONS: CLAIMS FOR DAMAGES TO PERSON OR PROPERTY 1. Subject to certain statutory exceptions, an action for money or damages may not be maintained against the District unless written claim has been timely presented to the District and rejected in whole or in part. 2. A claim shall be presented by the claimant or by a person acting on the claimant's behalf. 3. Answer all questions. Omitting information could make your claim legally insufficient. 4. Name and address of the person to whom you desire notices or communications to be sent regarding this claim. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET 7. Claim must be filed with Board Secretary. TO: EAST VALLEY WATER DISTRICT ________________________________________________________ Name of Claimant Home Address of Claimant City and State Home Telephone Number Business Address of Claimant City and State Business Telephone Number Give address to which you desire notices or communications to be sent regarding this claim: How did DAMAGE or INJURY occur? Give full particulars. When did DAMAGE or INJURY occur? Give full particulars, date, time of day: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give street names and address and measurements from landmarks: What particular ACT or OMISSION do you claim caused the injury or damage? Give names of District employees causing the injury or damage, if known: What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed: What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation: Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of Insurance payments received, if any, and names of Insurance Company: SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE EAST VALLEY WATER DISTRICT LEADERSHIP • PARTNERSHIP • STEWARDSHIP 31111 Greenspot Rd., Highland, CA 92346 Expen Name indicate yourse yourse Signature NOTE: A Presenta CLAIMS nditures made e and Address For all accid e place of accid If District Ve h lf or your vehic lf or your vehic NOTE: If dia e of Claimant or p All claimants may ation of a false c MUST BE FILED e on account o s of Witness, D ent claims plac dent by " X " an hicle was involv cle when you fir cle at the time o agrams below d person filing on hi y be required to be laim is a felony (C D WITH BOARD of accident or Doctors and H ce on following nd by showing ved, designate rst saw District of the accident do not fit the sit is behalf giving re e examined as to Calif. Penal Cod SECRETARY. injury: (Date Hospitals: READ diagram name house number e by letter “A” lo t vehicle: locatio by "B-1" and t tuation, attach h elationship to Cla o their own claim u n e Sec. 72) - Item) D CAREFULLY es of streets, in rs of distance to ocation of Distr on of District ve the point of imp hereto a prope aimant: nder oath. Y cluding North, o street corner rict vehicle whe ehicle at time o pact by "X". er diagram sign East, South, a rs. en you first saw of accident by " ed by claimant Ty (Amoun and West: w it, and by “B" " A-1 " and loc t. yped Name nt) location of cation of Date