HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/25/2023BOARD OF DIRECTORS
JANUARY 25, 2023
East Valley Water District was formed in 1954 and provides water and wastewater services to
104,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
GOVERNING BOARD EXECUTIVE MANAGEMENT
Phillip R. Goodrich
Chairman of the Board
Michael Moore
General Manager/CEO
James Morales, Jr.
ViceChairman
Brian W. Tompkins
Chief Financial Officer
Chris Carrillo
Governing Board Member
Jeff Noelte
Director of Engineering & Operations
Ronald L. Coats
Governing Board Member
Kelly Malloy
Director of Strategic Services
David E. Smith
Governing Board Member
Kerrie Bryan
Director of Administrative Services
Justine Hendricksen
District Clerk
Patrick Milroy
Operations Manager
Rocky Welborn
Water Reclamation Manager
Board of Directors Regular Meeting
January 25, 2023 5:30 PM
Closed Session begins at 4:00 p.m.
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[Government Code Section 54956.9(e)(3)]
Claimant: Ellen Parnell
Entity Subject to Claim: East Valley Water District
b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b)
c.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)
Title: General Manager/CEO
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.December 14, 2022 Regular Board Meeting Minutes
b.January 11, 2023 Regular Board Meeting Minutes
c.November 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260328 through 260459, bank drafts, and ACH
payments in the amount of $4,162,277.40 and $479,350.69 for payroll
d.Approve Investment Report for Quarter Ended December 31, 2022
e.December 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260460 through 260610, bank drafts, and ACH
payments in the amount of $9,593,154.03 and $469,283.52 for payroll
4.INFORMATIONAL ITEMS
a.Consider Approval of Updated Facility Use Policy
5.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider approval of 202324 Legislative Platform
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSJANUARY 25, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy
Operations Manager
Rocky Welborn
Water Reclamation Manager
Board of Directors Regular Meeting
January 25, 2023 5:30 PM
Closed Session begins at 4:00 p.m.
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[Government Code Section 54956.9(e)(3)]
Claimant: Ellen Parnell
Entity Subject to Claim: East Valley Water District
b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b)
c.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)
Title: General Manager/CEO
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.December 14, 2022 Regular Board Meeting Minutes
b.January 11, 2023 Regular Board Meeting Minutes
c.November 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260328 through 260459, bank drafts, and ACH
payments in the amount of $4,162,277.40 and $479,350.69 for payroll
d.Approve Investment Report for Quarter Ended December 31, 2022
e.December 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260460 through 260610, bank drafts, and ACH
payments in the amount of $9,593,154.03 and $469,283.52 for payroll
4.INFORMATIONAL ITEMS
a.Consider Approval of Updated Facility Use Policy
5.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider approval of 202324 Legislative Platform
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSJANUARY 25, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingJanuary 25, 2023 5:30 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[Government Code Section 54956.9(e)(3)]
Claimant: Ellen Parnell
Entity Subject to Claim: East Valley Water District
b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b)
c.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)
Title: General Manager/CEO
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.December 14, 2022 Regular Board Meeting Minutes
b.January 11, 2023 Regular Board Meeting Minutes
c.November 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260328 through 260459, bank drafts, and ACH
payments in the amount of $4,162,277.40 and $479,350.69 for payroll
d.Approve Investment Report for Quarter Ended December 31, 2022
e.December 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260460 through 260610, bank drafts, and ACH
payments in the amount of $9,593,154.03 and $469,283.52 for payroll
4.INFORMATIONAL ITEMS
a.Consider Approval of Updated Facility Use Policy
5.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider approval of 202324 Legislative Platform
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSJANUARY 25, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingJanuary 25, 2023 5:30 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION[Government Code Section 54956.9(e)(3)]Claimant: Ellen ParnellEntity Subject to Claim: East Valley Water Districtb.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)c.PUBLIC EMPLOYEE PERFORMANCE EVALUATION(Government Code Section 54957)Title: General Manager/CEO
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.December 14, 2022 Regular Board Meeting Minutes
b.January 11, 2023 Regular Board Meeting Minutes
c.November 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260328 through 260459, bank drafts, and ACH
payments in the amount of $4,162,277.40 and $479,350.69 for payroll
d.Approve Investment Report for Quarter Ended December 31, 2022
e.December 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260460 through 260610, bank drafts, and ACH
payments in the amount of $9,593,154.03 and $469,283.52 for payroll
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Updated Facility Use Policy
b.Consider approval of 202324 Legislative Platform
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
Agenda Item
#3a
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #3a
Consent Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: December 14, 2022 Regular Board Meeting Minutes
RECOMMENDATION
That the Board of Directors approve the December 14, 2022 Regular Board meeting
minutes as summited.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
ATTACHMENTS
Draft December 14, 2022 regular board meeting minutes
Regular Board Meeting
Meeting Date: December 14, 2022
CALL TO ORDER
The Chairman of the Board called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Director Coats led the flag salute.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Morales, Goodrich
ABSENT
Directors: Smith
STAFF
Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff
Noelte, Director of Engineering and Operations; Rudy Guerrero, Finance Supervisor;
William Ringland, Public Affairs/Conservation Manager; Patrick Milroy, Operations
Manager; Kerrie Bryan, Director of Administrative Services; Cecilia Contreras, Public
Affairs Coordinator; Christi Koide, Business Services Coordinator; Justine Hendricksen,
District Clerk
LEGAL COUNSEL
Marty Cihigoyenetche
GUESTS
Members of the public.
PRESENTATIONS AND CEREMONIAL ITEMS
The General Manager/CEO introduced newly hired employee Heather Uribe, Public
Affairs Representative.
PUBLIC COMMENTS
Subject to approval
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Chairman Goodrich declared the public participation section of the meeting open at 5:32
p.m.
Ms. Susan Longville offered her appreciation to Vice Chairman Morales for inviting her
to attend a remarkable construction tour of the pipeline on Greenspot Road and to view
the progress on the Weaver Basin spreading grounds. Ms. Susan Longville also stated
that is was a pleasure meeting the District’s new General Manager/CEO and wished
everyone a happy holiday.
There being no further written or verbal comments, the public participation section was
closed.
1.APPROVAL OF AGENDA
a.Approval of Agenda
A motion was made by Director Coats, seconded by Director Carrillo, that the Board
approve the December 14, 2022 agenda as submitted.
The motion carried by the following:
Ayes: Carrillo, Coats, Morales, Goodrich
Noes: None
Absent: Smith
2.APPROVAL OF CONSENT CALENDAR
a. Approve the November 9, 2022 Regular Board Meeting Minutes
b. Approval of Directors' Fees and Expenses for November 2022
c. October 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260195 through 260327, bank drafts, and ACH
payments in the amount of $1,730,475.61 and $446,349.19 for payroll
d. Financial Statements for Quarter Ended September 30, 2022
e. Financial Statements for October 2022
f. Investment Transaction Report for Month Ended November 30, 2022
A motion was made by Vice Chairman Morales, seconded by Director Carrillo, that the
Board approve the Consent Calendar items as submitted.
The motion carried by the following:
Ayes: Carrillo, Coats, Morales, Goodrich
Noes: None
Absent: Smith
3.INFORMATIONAL ITEMS
a. Review the Draft Popular Annual Financial Report (PAFR) for Year Ended
June 30, 2022
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Mr. Guerrero provided an overview of the District’s Draft Popular Annual Financial
Report (PAFR). He stated that the PAFR is an abbreviated version of the Annual
Financial Report and, is intended to convey the financial results of the District’s
operations to the community in an easy to navigate 16 page document.
For information only.
b. Review AB 2449 and SB 1439
The District’s Legal Counsel, Mr. Cihigoyenetche provided a brief update on newly
enacted AB 2449 and SB 1439.
Legal Counsel answered several questions from the Board.
For information only.
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a. Consider approval of the Annual Comprehensive Financial Report (Annual
Report) for Year Ended June 30, 2022
The Chief Financial Officer provided an overview of the annual audit and stated that the
financial statements were audited by a new firm this year, Rogers, Anderson, Malody &
Scott (RAMS). He introduced Brianna Schultz, Audit Manager from RAMS, who
reviewed the audit results, key points, and auditors’ opinions. She stated that there
were no material errors or irregularities and no significant accounting issues discovered.
The Chief Financial Officer provided an in-depth presentation regarding the District’s
Annual Comprehensive Financial Report including but not limited to the District’s
financial condition, outstanding debt, unrestricted reserves, changes in net position,
expenditures, and debt service coverage.
Staff responded to several questions by the Board.
A motion was made by Director Coats, seconded by Director Carrillo, that the Board
approve the Annual Comprehensive Financial Report for year ended June 30 ,2022.
The motion carried by the following:
Ayes: Carrillo, Coats, Morales, Goodrich
Noes: None
Absent: Smith
b. Consider approval of Plant 108 Reservoir Rehabilitation Project Change
Order No. 3
The Director of Engineering and Operations provided a presentation regarding the
rehabilitation project change at Plant 108. He stated that the project was awarded to
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Crosno Construction, Inc. in December 2020, however, it was subsequently deferred
due to the repairs being more extensive than originally anticipated. He reviewed the
project history, scope of work and the proposed change order No. 3 which will cover
the additional structural repairs that need to be completed.
A motion was made by Director Morales, seconded by Director Coats, that the Board
authorize the General Manager/CEO to execute Change Order No. 3 with Crosno
Construction Inc. for an amount up to $370,000 for the additional services needed for
extensive structural repairs to Plant 108 Reservoir.
The motion carried by the following:
Ayes: Carrillo, Coats, Morales, Goodrich
Noes: None
Absent: Smith
c. Consider approval of Master Services Agreement with Krieger & Stewart
for Water Main Seismic Retrofit Project
The Director of Engineering and Operations provided an overview of the Water Main
Seismic Retrofit Project. He stated that East Valley Water District was awarded a
Hazard Mitigation Grant to develop design documents to replace approximately 6.5
miles of water mains. The Grant will fund 75% of cost to support the engineering and
design of the main replacement, approximately $888,000 and requires a cost share
from the District of 25%, approximately $296,000. After Federal Emergency
Management Agency approves final design, the grant will fund 75% of construction
costs, approximately $8.6 million.
A motion was made by Director Carrillo, seconded by Director Coats, that the Board
authorize the General Manager/CEO to execute a task order to the Master Services
Agreement with Krieger & Stewart to provide Engineering Support Services for the
Water Main Seismic Retrofit Project for a not to exceed amount of $1,184,000 plus a
fifteen percent (15%) contingency.
The motion carried by the following:
Ayes: Carrillo, Coats, Goodrich, Smith
Noes: None
Absent: Smith
d. Consider approval to Surplus Trucks and Equipment
The General Manager/CEO provided information on the request to surplus trucks and
equipment in accordance with District Policy 7.11.
A motion was made by Director Coats, seconded by Director Carrillo, that the Board
authorize the General Manager/CEO to surplus vehicles and equipment as submitted.
The motion carried by the following:
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Ayes: Carrillo, Coats, Morales, Goodrich
Noes: None
Absent: Smith
e. Consider Approval of Board Reorganization
A) Elect official officers for the positions of Board President and Vice
President
B) Appointment of General Manager/Chief Executive Officer, Board
Secretary and Chief Financial Officer
C) Set the time, day and place for holding meetings
A motion was made by Director Coats, seconded by Director Carrillo, that the Board
approve the following:
A)Phillip R. Goodrich to serve as Board President and James Morales Jr. to serve as
Vice President;
B)Michael Moore be appointed as General Manager/CEO and Board Secretary; and
C)Regularly scheduled meetings will be held at 31111 Greenspot Rd., Highland, CA
92346 on the 2nd and 4th Wednesday of each month at 5:30 p.m.
The motion carried by the following roll call vote:
Ayes: Carrillo, Coats, Morales, Goodrich
Noes: None
Absent: Smith
5.REPORTS
a.Board of Directors’ Reports
Director Coats reported on the following: November 14 he attended the Association of
San Bernardino County Special District’s (ASBCSD) Board meeting; November 21 he
attended the ASBCSD monthly meeting; November 22 he attended the City of San
Bernardino Water Department’s public hearing and Board meeting; November 29 he
attended the Engineering and Operations Committee meeting; November 29, 30 and
December 1 he attended the Association of California Water Agencies (ACWA) fall
conference; December 6 he attended San Bernardino Valley Municipal Water District’s
(Valley District) Board meeting; December 7 he toured the Recycled Water Pipeline
Project; December 8 he attended Valley District’s Policy Workshop; December 10 he
attended East Valley Water District’s annual employee awards banquet; and on
December he attended the City of San Bernardino Water Department Board meeting.
Director Carrillo reported on the following: November 15 he attended Inland Action’s
weekly meeting via Zoom; December 7 he attended the City of San Bernardino Council
meeting via Zoom; December 9 he discussed the agenda and District business with the
General Manager/CEO; December 9 he and Mr. Moore spoke with the Sonora Institute
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to discuss potential pilot programs in Highland; and December 10 he attended East
Valley Water District’s annual employee awards banquet.
Vice Chairman Morales reported on the following; November 29, 30 and December 1 he
attended the Association of California Water Agencies fall conference and Region 9
board meeting; December 5 he attended the Finance and Human Resources Committee
meeting; December 6 he toured the Weaver Basins and the Regional Water Pipeline
Project; December 8 he discussed the agenda and District business with the General
Manager/CEO and attended the Legislative and Public Outreach Committee meeting;
and December 9 he attended ACWA’s Region 9 planning meeting.
Chairman Goodrich reported on the following: November 21 he attended the ASBCSD
monthly meeting; November 28 he attended the Engineering and Operations
Committee meeting; November 29, 30 and December 1 he attended the Association of
California Water Agencies fall conference; December 7 he toured the Weaver Basins
and the Regional Water Pipeline Project; December 8 he discussed the agenda and
District business with the General Manager/CEO and attended the Legislative and Public
Outreach Committee meeting, and December 10 he attended East Valley Water
District’s annual employee awards banquet.
For information only.
b.General Manager/CEO Report
The General Manager/CEO announced the following:
•ACWA Region 9 will be hosting a tour of the SNRC on Thursday, January 12th @
11:00am
•In May 2021, East Valley Water District’s Board of Directors approved a rate
adjustment to fund enhancements to critical water and wastewater infrastructure
systems. The new rates take effect January 1, 2023. For more information about
rates, visit eastvalley.org/rates2022
•In observance of the holidays, East Valley Water District offices and customer
service lines will be closed Friday, December 23 – Monday, January 2.
Customers may pay their bill online, by phone, or at any 7-Eleven locations.
•Both staff and the Employee Events Association donated a variety of Christmas
gifts for students and families at Hunt Elementary. This included toys, arts and
craft sets, books, blankets, and family gifts. The donations will be delivered this
week.
For information only.
c.Legal Counsel Report
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No report at this time.
d.Board of Directors’ Comments
Director Carrillo offered his appreciation to staff for their hard work this year and
congratulated Cecilia Contreras for being selected as Employee of the Year.
Director Coats congratulated employees who were recognized for their years of service
and Cecilia Contreras for being selected as Employee of the Year. He wished staff, the
Board and community a very Merry Christmas and Happy and Healthy New Year.
Vice Chairman thanked staff for coordinating the ACWA Region 9 meeting and a tour of
the Sterling Natural Resource Center. He congratulated employees who were
recognized for their years of service and Cecilia Contreras for being selected as
Employee of the Year, he wished everyone a Mele Kalikimaka (Merry Christmas).
Chairman Goodrich thanked his colleagues for appointing him as Chairman of the Board
and for the confidence they have in him to be a leader. He stated that it is an
awesome responsibility and an honor to be Chairman. He wished everyone a Happy
Holiday.
For information only.
ADJOURN
Chairman Goodrich adjourned the meeting at 7:33 p.m.
Phillip R. Goodrich, Board President
Michael Moore, Board Secretary
Agenda Item
#3b
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #3b
Consent Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: January 11, 2023 Regular Board Meeting Minutes
RECOMMENDATION
That the Board of Directors approve the January 11, 2023 Regular Board meeting
minutes as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
ATTACHMENTS
Draft January 11, 2023 regular board meeting minutes
Regular Board Meeting
Meeting Date: January 11, 2023
CALL TO ORDER
The Chairman of the Board called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Director Smith led the flag salute.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Coats, Goodrich, Morales, Smith
ABSENT
Directors: Carrillo
STAFF
Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff
Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative
Services; Kelly Malloy, Director of Strategic Services; William Ringland, Public
Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Shayla Antrim,
Administrative Specialist
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
Draft Pending Approval
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1.APPROVAL OF AGENDA
a.Approval of Agenda
A motion was made by Director Smith, seconded by Director Coats, that the Board
approve the January 11, 2023 agenda as submitted.
The motion carried by the following:
Ayes: Coats, Goodrich, Morales, Smith
Noes: None
Absent: Carrillo
2.APPROVAL OF CONSENT CALENDAR
a.Consider Adoption of 2023 Internal Revenue Service (IRS) Standard
Mileage Rate
b.Financial Statements for November 2022
c.Approval of Directors Fees and Expenses for December 2022
A motion was made by Director Coats, seconded by Director Smith, that the Board
approve the Consent Calendar items as submitted.
The motion carried by the following:
Ayes: Coats, Goodrich, Morales, Smith
Noes: None
Absent: Carrillo
3.INFORMATIONAL ITEMS
a. Grant Update
The Director of Strategic Services provided an update on the District’s current grant
activities and upcoming opportunities.
Director Smith asked whether or not funding could be disrupted. The Director of
Strategic Services stated that it depends on where the funding comes from, but doesn’t
anticipate that happening.
The Director of Strategic Services responded to questions regarding Septic to Sewer
funding. She stated that the allocation of Septic to Sewer funds is proposed to begin
west of Baseline due to it being most accessible to sewer lines and added that it’s in the
disadvantaged area of District. That it’s anticipated that there will be a cost match of
75/25 with the homeowner paying the lesser amount. The General Manager/CEO added
that the District is strategizing on a plan to cover the homeowner cost so that there’s no
out-of-cost expense to the homeowner, if possible.
For information only.
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b. Sterling Natural Resource Center Update
The Director of Engineering and Operations provided an update on the Sterling Natural
Resource Center’s construction progress. He stated that the surge tank needed to be
replaced to meet new discharge criteria. He stated that the Weaver Recharge Basins
work is completed and described the function of the concrete-lined storage basin. He
reviewed the status of permits related to the project. Lastly, he discussed the timeline
for the commissioning of the Sterling Natural Resource Center.
Director Morales asked how the transition of sewer flows from the City of San
Bernardino to the Sterling Natural Resource Center would take place. The Director of
Engineering and Operations stated that staff identified approximately 12 points of
connection in the system where sewer flow transitions will take place gradually, until
complete.
For information only.
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a. Consider Community Advisory Commission Appointments
The General Manager/CEO stated that volunteers are appointed by the Board to serve
on the Community Advisory Commission (Commission) and that they meet quarterly. He
stated that Mr. Fred Yauger had reached his term limit and thanked him for his years of
service on the Commission. He stated that the District received 12 applications for the
three vacancies and that each were interviewed. The General Manager/CEO
recommended appointing the following slate of five applicants to the Commission:
•Dwayne Anthony
•Mark Falcone
•Robert Nowosielski
•Vincente Tenerelli
•Judy Walsh
Mr. Tenerelli made comments regarding his property.
A motion was made by Vice-Chairman Morales, seconded by Director Coats, that the
Board approve the recommended slate of Commissioners to serve on the Community
Advisory Commission as submitted.
The motion carried by the following:
Ayes: Coats, Goodrich, Morales, Smith
Noes: None
Absent: Carrillo
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b. Consider Adoption of Resolution 2023.01 Establishing Procedures and
Policies for the Presentation of Claims Against the District, and Policy 8.3 –
Claims Against the District
The General Manager/CEO stated that the District last updated a resolution regarding
claims against the District approximately 10 years ago and that the District receives
approximately 5-7 claims a year.
The Director of Administrative Services provided information regarding updates to a
District resolution and adding a policy for claims against the District. She stated that
staff is recommending that minor updates be made to Resolution 2023.01: changing
the General Manager/CEO’s delegation of authority and reducing the reporting
requirements to the Board from every three months to every six months. She stated
that in addition to the updates to the resolution for claims, staff is recommending the
adoption of a new policy, Policy 8.3 – Claims Against the District.
A motion was made by Director Coats, seconded by Vice Chairman Morales, that the
Board adopt Resolution 2023.01 and approve Policy 8.3 as submitted.
The motion carried by the following:
Ayes: Coats, Goodrich, Morales, Smith
Noes: None
Absent: Carrillo
5.REPORTS
a.Board of Directors’ Reports
Director Coats reported on the following: December 14 he attended the San Bernardino
Valley Municipal Water District’s (SBVMWD) Resource Committee meeting where they
approved an amendment to a services agreement with Dudek for the preparation of a
specific water report; December 20 he attended SBVMWD’s Board meeting where they
received their annual audit and held a report on the State Water Project; December 21
he met with the General Manager/CEO to discuss District business; December 22 he
participated in a tour of the Regional Recycled Water Pipeline with directors from
SBVMWD; January 5 he attended SBVMWD’s Board meeting; and January 10 he
attended the City of San Bernardino Water Department Board where they voted to
retain their current board leadership and reported that Lake Oroville has risen 76 feet in
the last week.
Vice Chairman Morales reported on the following: January 3 he attended the SBVMWD
Board meeting where their Board elected President Paul Kielhold and Vice President
June Hayes to retain their positions; January 5 he discussed the agenda and District
business with the General Manager/CEO; and January 10 he attended the SBVMWD
Engineering Workshop where they reviewed Request for Proposals for the Sunrise
Ranch Property Master Plan Development.
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Chairman Goodrich reported on the following: December 15 he met with the General
Manager/CEO and Vice-Chair to discuss Committee assignments; December 18 he
completed mandatory ethics training; and January 5 he discussed the agenda and
District business with the General Manager/CEO.
For information only.
b.General Manager/CEO Report
The General Manager/CEO announced the following:
•In observance of the Martin Luther King Jr. holiday, the District’s offices and
Customer Service lines will be closed Monday, January 16, 2023. For water
emergencies, please call (909) 889-9501, and on-call staff will provide
assistance.
•The Governor announced his proposed FY 23/24 budget for lawmakers. The
proposed budget includes $8.6 billion for various water programs, which is
consistent with the Water strategy he released in August 2022. The budget does
not provide a lot of specifics on funding; however, it would support future EVWD
grant applications for new groundwater wells and continue Low Income Water
Assistance (LIWAP) funding.
•California has seen significant rain and snow this past month. Even with a sixth
atmospheric river in two weeks dumping rain on California, water regulators said
reservoirs are not likely to completely refill this year. As of Sunday, Lake Oroville
in Northern California has increased by more than 77 feet since December;
however, it remains at 44% capacity. Three years of drought will be difficult to
overcome even if we continue to have a wet winter this year.
•The District will be hosting the ACWA Region 9 meeting on January 12 from 1-
3pm at the Sterling Natural Resource Center (SNRC). Staff and Region 9 Vice
Chairman Morales will be providing a presentation on the SNRC and a tour of the
plant.
•The District received the first Low Income Water Assistance Program customer
payment from the State. This is a program the Board approved in October to help
income-qualified customers catch up on past due bills and avoid shutoffs.
For information only.
c.Legal Counsel Report
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No report at this time.
d.Board of Directors’ Comments
Director Coats thanked Mr. Yauger for serving on the Community Advisory Commission
and welcomed Ms. Antrim back to the District.
Director Smith stated that he first started out with the District by serving on the
Community Advisory Commission and he is proud to see new members.
Vice Chairman Morales stated that he is pleased to see the $3.6 million come in from
SBVMWD for the Regional Recycled Pipeline. He urged the public’s patience during the
construction of the pipeline on Greenspot Road. He commended staff on referring a
customer in need to the State’s Low-Income Water Assistance Program to assist with
paying their bill.
Chairman Goodrich stated that he reviewed Representative and Committee assignments
with Vice Chairman Morales and announced the new Representative and Committee
assignments.
For information only.
ADJOURN
Chairman Goodrich adjourned the meeting at 6:52 p.m.
Phillip R. Goodrich, Board President
Michael Moore, Board Secretary
Agenda Item
#3c
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #3c
Consent Item
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Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: November 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260328 through 260459, bank drafts, and ACH payments
in the amount of $4,162,277.40 and $479,350.69 for payroll
RECOMMENDATION
That the Board of Directors (Board) approve the District's expense disbursements for
the period November 1, 2022 through November 30, 2022 in the amount of
$4,641,628.09.
BACKGROUND / ANALYSIS
In the continued effort to be fiscally transparent, the payment register for supplies,
materials, services, and payroll for November 2022 is attached for review and approval.
This process provides the Board and the public an opportunity to review the expenses
of the District. Accounts Payable is processed weekly, while payroll is processed bi-
weekly. Information to justify each expenditure is available through the Finance
Department.
Accounts payable disbursements for the period include check numbers 260328 through
260459, bank drafts, and ACH Payments in the amount of $4,162,277.40 and
$479,350.69, for payroll. Significant expenses greater than or equal to $50,000 are
further explained below:
Agenda Item
#3c
January 25, 20232
Meeting Date: January 25, 2023
Agenda Item #3c
Consent Item
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AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
This item is funded in the current fiscal year budget.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
November 2022 Payment Register
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/3/2022 260328 OPENDOOR LABS INC 284.51
11/3/2022 260329
WILLIAM RIEKEN 100.00
11/3/2022 260330 AG WATER CHEMICAL 2,058.48
11/3/2022 260331
BURRTEC WASTE/ E. 111 MILL ST 311.76
11/3/2022 260332 CHEM-TECH INTERNATIONAL INC 2,451.07
11/3/2022 260333
Commercial Gate Co., Inc.390.00
11/3/2022 260334 DIB'S SAFE & LOCK SERVICE 153.99
11/3/2022 260335
DIRECTV 258.98
11/3/2022 260336 EVERSOFT, INC 285.80
11/3/2022 260337
GLOBAL EQUIPMENT COMPANY, INC 357.67
11/3/2022 260338 GOLDEN STAR TECHNOLOGY, INC, GST 10,591.29
11/3/2022 260339
K & L HARDWARE 82.53
11/3/2022 260340 KONICA MINOLTA 68.19
11/3/2022 260341
LOGICALIS, INC 14,252.62
11/3/2022 260342 SO CAL GAS 81.94
11/3/2022 260343
SOUTHERN CALIFORNIA EMERGENCY
MEDICINE/COLTON/REDLANDS 225.00
11/3/2022 260344
Troy A. Yergens 250.00
11/3/2022 260345 ULINE, INC.1,788.33
11/3/2022 260346
UNIFIRST CORPORATION 500.81
11/3/2022 260347
VALLEY OFFICE EQUIPMENT 9.03
11/3/2022 260348 Water On Wheels Mobile Detail 699.00
11/3/2022 260349 MICHELLE FOXFORD 200.00
11/4/2022 260350
Greenspot Corridor, LLC 33,654.53
11/9/2022 260351 JUAN ARELLANO 403.79
11/10/2022 260352
ACS SUPPORT 26.00
11/10/2022 260353
AG WATER CHEMICAL 3,778.21
11/10/2022 260354
ALBERT A. WEBB ASSOCIATES 6,624.00
11/10/2022 260355
AMERICAN FIDELITY ASSURANCE COMPANY 2,987.63
11/10/2022 260356
AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,308.86
11/10/2022 260357
ANAERGIA TECHNOLOGIES LLC 203,300.00
11/10/2022 260358 APPLEONE EMPLOYMENT SERVICE 908.96
11/10/2022 260359 BURRTEC WASTE/ 5455 Industrial pkwy 722.16
11/10/2022 260360
BURRTEC WASTE/ E. 111 MILL ST 311.76
11/10/2022 260361 BURRTEC WASTE/ E. 111 MILL ST 311.76
11/10/2022 260362
California Association of Sanitation Agencies 18,000.00
11/10/2022 260363 CHEM-TECH INTERNATIONAL INC 23,287.00
11/10/2022 260364
DAILY JOURNAL CORPORATION 1,090.04
11/10/2022 260365 DORGAN LEGAL SERVICES LLP 1,782.64
11/10/2022 260366
DREW METZGER 560.00
11/10/2022 260367 ECOTECH SERVICES, INC 5,901.00
11/10/2022 260368
EYE MED VISION CARE 1,557.40
11/10/2022 260369 FRANCHISE TAX BOARD 50.00
11/10/2022 260370
INLAND EMPIRE WATERKEEPER 1,601.80
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022 Page 1 of 6
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/10/2022 260371 INLAND WATER WORKS SUPPLY CO 8,770.50
11/10/2022 260372 K & L HARDWARE 45.14
11/10/2022 260373
LOGICALIS, INC 225.00
11/10/2022 260374 MONSIDO, LLC 3,192.00
11/10/2022 260375
PACIFIC HYDROTECH CORPORATION 293,685.16
11/10/2022 260376 PETTY CASH 279.43
11/10/2022 260377
PILAR ONATE 14,175.00
11/10/2022 260378 SOUTHERN CALIFORNIA EDISON COMPANY 13,802.59
11/10/2022 260379
STREET DECOR, INC 2,586.71
11/10/2022 260380 The Walking Man, Inc 875.00
11/10/2022 260381 UNIFIRST CORPORATION 894.00
11/10/2022 260382 UNITED REFRIGERATION INC 3,895.16
11/10/2022 260383
Water On Wheels Mobile Detail 424.00
11/10/2022 260384 WATER SYSTEMS CONSULTING, INC 6,290.00
11/10/2022 260385
YARDLEY ORGILL CO. INC. YO FIRE 11,346.21
11/10/2022 260386 ANDREI RADZIONAU 119.99
11/10/2022 260387 CEFERINO JAVIER 304.00
11/10/2022 260388 DAWN MEADE 200.00
11/10/2022 260389
DONALD CAMPBELL 100.00
11/10/2022 260390 HOSSAM KHATTAB 150.00
11/10/2022 260391
JAMES A TROUSAS 200.00
11/10/2022 260392 JUMANA HAWATMEN 400.00
11/10/2022 260393
KATHRYN MCGANN 200.00
11/10/2022 260394 LINDA MOORE 200.00
11/17/2022 260395
D.R. HORTON 150.00
11/17/2022 260396 D.R. HORTON 91.75
11/17/2022 260397
NYLA PROPERTY LLC 180.05
11/17/2022 260398
AMERICAN WRECKING INC 2,468.99
11/17/2022 260399 JIMMY TRAN 2,442.44
11/17/2022 260400 ERIC ROSE 35.44
11/17/2022 260401
GABRIELLA KING 48.64
11/17/2022 260402
ANTONIO GOMEZ 2,114.66
11/17/2022 260403 League of Women Voters 150.00
11/17/2022 260404 Indian Springs High School 100.00
11/17/2022 260405 KATHY BENNETT 515.00
11/17/2022 260406 ECS Imaging, Inc.150.00
11/17/2022 260407 MOHAN PATEL 59.81
11/17/2022 260408
YUANCHUN GARDNER 171.46
11/17/2022 260409 APPLEONE EMPLOYMENT SERVICE 2,076.15
11/17/2022 260410
AT&T 51.10
11/17/2022 260411 BURRTEC WASTE/ E. 111 MILL ST 1,883.38
11/17/2022 260412 CULLIGAN OF ONTARIO 158.10
11/17/2022 260413
DIB'S SAFE & LOCK SERVICE 62.77
11/17/2022 260414 EUCLID MANAGERS, INSURANCE SERVICES INC.432.00
11/17/2022 260415
EXPERIAN 355.60
11/17/2022 260416 HATFIELD BUICK 90.99
11/17/2022 260417
INLAND DESERT SECURITY & COMMUNICATIONS, INC 934.50
11/17/2022 260418 INLAND WATER WORKS SUPPLY CO 14,613.53
11/17/2022 260419
JESSE MCCONNAHA/MACS SPRING SHOP 708.36
11/17/2022 260420 K & L HARDWARE 127.02
11/17/2022 260421
SOUTHERN CALIFORNIA EDISON COMPANY 5,655.68
11/17/2022 260422 ULINE, INC.2,097.30
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022 Page 2 of 6
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/17/2022 260423 Water On Wheels Mobile Detail 53.00
11/17/2022 260424
YARDLEY ORGILL CO. INC. YO FIRE 9,482.00
11/21/2022 260425 CAEATFA 2,000.00
11/23/2022 260426 ACI PAYMENTS INC 206.78
11/23/2022 260427 NATIONAL CAPITAL ONE INVESTMENTS LLC 47.28
11/23/2022 260428 JUAN & JOSEFINA CORTES 150.00
11/23/2022 260429
JOHN S MARTINEZ 75.00
11/23/2022 260430 WESTLEY CANO 47.76
11/23/2022 260431
PERSILLA ULLOA 42.46
11/23/2022 260432
ALLPRO REI LLC 270.70
11/23/2022 260433 THOMAS E ANTHONY 17.67
11/23/2022 260434 ACS SUPPORT 26.00
11/23/2022 260435 AFFORDABLE AUTO SERVICE, RAHIB ELAWAR 50.00
11/23/2022 260436
ALBERT A. WEBB ASSOCIATES 16,560.00
11/23/2022 260437 APPLEONE EMPLOYMENT SERVICE 1,391.06
11/23/2022 260438 AT&T 535.02
11/23/2022 260439 DENTAL HEALTH SERVICES 189.40
11/23/2022 260440 FIRST CHOICE SERVICES 1,890.35
11/23/2022 260441
FRANCHISE TAX BOARD 50.00
11/23/2022 260442 GEOSCIENCE SUPPORT SERVICES, INC 326,499.25
11/23/2022 260443
GLOBAL EQUIPMENT COMPANY, INC 648.11
11/23/2022 260444 HOUSTON & HARRIS PCS, INC.2,114.00
11/23/2022 260445
IB CONSULTING, LLC 1,860.00
11/23/2022 260446 INLAND WATER WORKS SUPPLY CO 1,384.02
11/23/2022 260447
K & L HARDWARE 142.88
11/23/2022 260448 MORTON SALT, INC.2,022.31
11/23/2022 260449
PACIFIC HYDROTECH CORPORATION 283,324.50
11/23/2022 260450 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 726,449.27
11/23/2022 260451
SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 824,132.66
11/23/2022 260452 SOUTHERN CALIFORNIA EDISON COMPANY 289,178.14
11/23/2022 260453
UNIFIRST CORPORATION 2,471.25
11/23/2022 260455
VECTOR RESOURCES, INC. VECTOR USA 2,211.58
11/23/2022 260456
Water On Wheels Mobile Detail 344.50
11/23/2022 260457 Wyatt's Paint & Body Shop, Inc.235.79
11/23/2022 260458
YARDLEY ORGILL CO. INC. YO FIRE 7,957.34
11/30/2022 260459 NORTH FORK WATER CO 52.50
BANK DRAFTS
11/2/2022 DFT0004745 GLOBAL PAYMENTS 15,780.24
11/3/2022 DFT0004744 MERCHANT BANKCD 468.00
11/10/2022 DFT0004734
CA SDI Tax 2,893.60
11/10/2022 DFT0004735 CALPERS/ DEFERRED COMPENSATION 22,242.60
11/10/2022 DFT0004736
CALPERS/ RETIREMENT 48,391.19
11/10/2022 DFT0004737 Federal Payroll Tax 37,103.23
11/10/2022 DFT0004738
Medicare 9,594.66
11/10/2022 DFT0004739 Social Security 115.56
11/10/2022 DFT0004740
State Payroll Tax 15,245.85
11/10/2022 DFT0004741 STATE DISBURSEMENT UNIT 322.15
11/10/2022 DFT0004742
FORTE, ACH DIRECT INC, ACH FEES 5,467.92
11/10/2022 DFT0004743 PayNearMe, Inc.248.75
11/18/2022 260199
BURRTEC WASTE/ E. 111 MILL ST 311.76
11/22/2022 DFT0004754 CBB 164.75
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022 Page 3 of 6
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/25/2022 DFT0004746 CA SDI Tax 2,890.14
11/25/2022 DFT0004747 CALPERS/ DEFERRED COMPENSATION 20,536.95
11/25/2022 DFT0004748
CALPERS/ RETIREMENT 48,474.49
11/25/2022 DFT0004749 Federal Payroll Tax 44,227.67
11/25/2022 DFT0004750
Medicare 11,115.95
11/25/2022 DFT0004751 Social Security 1,319.98
11/25/2022 DFT0004752
State Payroll Tax 17,885.49
11/25/2022 DFT0004753 STATE DISBURSEMENT UNIT 322.15
11/30/2022 DFT0004755
PayNearMe, Inc.435.81
ACH PAYMENTS
11/3/2022 10011615 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.750.00
11/3/2022 10011616 ALLIED REFRIGERATION INC.63.81
11/3/2022 10011617
AMAZON CAPITAL SERVICES, INC 1,900.69
11/3/2022 10011618 AMERICAN RENTALS, INC 33.94
11/3/2022 10011619 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 208.73
11/3/2022 10011620 ASBCSD 35.00
11/3/2022 10011621 BARRY'S SECURITY SERVICES, INC 8,817.95
11/3/2022 10011622
BURGESS MOVING & STORAGE 1,233.75
11/3/2022 10011623 CLEARFLY COMMUNATIONS 978.85
11/3/2022 10011624
COUNTY OF SAN BERNARDINO, RECORDER- CLERK 140.00
11/3/2022 10011625 DANGELO CO INC 3,113.00
11/3/2022 10011626
EXCEL LANDSCAPE, INC 18,518.27
11/3/2022 10011627 FLEET SERVICES /COLTON TRUCK 100.09
11/3/2022 10011628
FMB TRUCK OUTFITTERS, INC 50.53
11/3/2022 10011629 FRONTIER COMMUNICATIONS 69.51
11/3/2022 10011630
GENESIS INDUSTRIAL SUPPLY, INC 2,357.22
11/3/2022 10011631 GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00
11/3/2022 10011632
HARRINGTON INDUSTRIAL PLASTIC 817.06
11/3/2022 10011633 JOSE MILLAN 140.00
11/3/2022 10011634
MCMASTER-CARR 384.35
11/3/2022 10011635 MOBILE OCCUPATIONAL SERVICES, INC 100.00
11/3/2022 10011636
PARKHOUSE TIRE, INC 898.72
11/3/2022 10011637 PETAS CAR CARE- KEVIN KOHRELL 377.14
11/3/2022 10011638
POWERSTRIDE BATTERY CO.340.92
11/3/2022 10011639 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
11/3/2022 10011640
SDRMA, SPECIAL DISTRICT RISK MGMT 29,370.99
11/3/2022 10011641 SPECTRUM 1,710.00
11/3/2022 10011642
SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 400.00
11/3/2022 10011643 SUPERIOR AUTOMOTIVE WAREHOUSE, INC.460.54
11/3/2022 10011644
USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 5,816.49
11/3/2022 10011645
VULCAN MATERIALS CO/ CALMAT CO 1,622.66
11/10/2022 10011646 AMAZON CAPITAL SERVICES, INC 1,409.55
11/10/2022 10011649
ARCADIS U.S., INC 7,940.00
11/10/2022 10011650 ARMORCAST PRODUCTS COMPANY 2,018.89
11/10/2022 10011651
ASHOK K. DHINGRA, AKD CONSULTING 17,145.75
11/10/2022 10011652 BARRY'S SECURITY SERVICES, INC 9,014.85
11/10/2022 10011653 CINTAS CORPORATION (FIRST AID)658.66
11/10/2022 10011654
CLARK PEST CONTROL 329.00
11/10/2022 10011655 EVWD EMPLOYEES EVENTS ASSOC 280.50
11/10/2022 10011656
EXCEL LANDSCAPE, INC 4,756.50
11/10/2022 10011657 GENESIS INDUSTRIAL SUPPLY, INC 1,010.41
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022 Page 4 of 6
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/10/2022 10011658 GRAINGER 996.33
11/10/2022 10011659 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 1,055.74
11/10/2022 10011660
KELLAR CONSULTING, LLC 15,000.00
11/10/2022 10011661 KRIEGER & STEWART, INCORPORATED 9,829.20
11/10/2022 10011662
MCMASTER-CARR 366.61
11/10/2022 10011663 MIKE J. ROQUET CONSTRUCTION INC 25,682.56
11/10/2022 10011664
MINUTEMAN PRESS OF RANCHO CUCAMONGA 19,550.03
11/10/2022 10011665 POWERSTRIDE BATTERY CO.136.62
11/10/2022 10011666
RK VENTURE LLC 5,212.50
11/10/2022 10011667 SG CREATIVE, LLC 3,400.00
11/10/2022 10011668
STAPLES BUSINESS ADVANTAGE 819.48
11/10/2022 10011670 STERICYCLE, INC DBA SHRED-IT 152.80
11/10/2022 10011671
STUBBIES PROMOTIONS INC 7,306.72
11/10/2022 10011672 SULZER ELECTRO-MECHANICIAL SERVICES (US) INC.16,211.63
11/10/2022 10011673
SUPERIOR AUTOMOTIVE WAREHOUSE, INC.690.52
11/10/2022 10011674 TYLER TECHNOLOGIES, INC 3,305.12
11/10/2022 10011675
UNDERGROUND SERVICE ALERT 372.25
11/10/2022 10011676 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 174.46
11/10/2022 10011677
VALERO FLEET, WEX BANK 19,926.47
11/10/2022 10011678
VULCAN MATERIALS CO/ CALMAT CO 2,789.85
11/10/2022 10011679 WHITE CAP LP 1,270.91
11/10/2022 10011680 WILLDAN FINANCIAL SERVICES 1,240.54
11/14/2022 10011681
CAROL CALES 599.57
11/14/2022 10011682 DANIEL DAVIS 671.72
11/14/2022 10011683
DAVID HERNANDEZ 477.73
11/14/2022 10011684 ED KING 714.38
11/14/2022 10011685
ELISEO OCHOA 606.31
11/14/2022 10011686 JOHN MURA 1,469.50
11/14/2022 10011687
MARTHA T DURAN 850.00
11/14/2022 10011688 MICHAEL HENDERSON 741.83
11/14/2022 10011689
REBECCA KASTEN 622.85
11/14/2022 10011690 RICHARD BECERRA 741.83
11/17/2022 10011691
ADCOMP SYSTEMS, INC 319.29
11/17/2022 10011692
ALLISON MECHANICAL, INC 2,763.84
11/17/2022 10011693 AMAZON CAPITAL SERVICES, INC 1,404.69
11/17/2022 10011695
ANTHESIS 9,158.01
11/17/2022 10011696 BARRY'S SECURITY SERVICES, INC 8,900.67
11/17/2022 10011697 BOOT BARN, INC 1,034.41
11/17/2022 10011698
CALIFORNIA TOOL & WELDING SUPPLY 40.41
11/17/2022 10011699 CINTAS CORPORATION (FIRST AID)911.55
11/17/2022 10011700
CLARK PEST CONTROL 188.00
11/17/2022 10011701 CORE & MAIN LP 3,634.29
11/17/2022 10011702
DANGELO CO INC 1,188.78
11/17/2022 10011703 DARIO FREGOSO 49.99
11/17/2022 10011704
FRONTIER COMMUNICATIONS 241.58
11/17/2022 10011705 JC LAW FIRM 13,250.00
11/17/2022 10011706
JOSE MILLAN 140.00
11/17/2022 10011707 LEGEND PUMP AND WELL SERVICES 54,963.42
11/17/2022 10011708
MANAGED MOBILE, INC.2,586.18
11/17/2022 10011709 MCCRAY ENTERPRISES 487.13
11/17/2022 10011710
MIKE J. ROQUET CONSTRUCTION INC 28,759.20
11/17/2022 10011711 MINUTEMAN PRESS OF RANCHO CUCAMONGA 339.05
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022 Page 5 of 6
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/17/2022 10011712 PLUMBERS DEPOT INC.396.29
11/17/2022 10011713 PLUS 1 PERFORMANCE 1,813.95
11/17/2022 10011714
QUINN COMPANY 3,047.44
11/17/2022 10011715 RK VENTURE LLC 875.00
11/17/2022 10011716
SEASONS AND REASONS, LLC 4,187.50
11/17/2022 10011717 STAPLES BUSINESS ADVANTAGE 354.81
11/17/2022 10011718
STERICYCLE, INC DBA SHRED-IT 509.75
11/17/2022 10011719 STEVE A. FILARSKY, ATTORNEY AT LAW 87.50
11/23/2022 10011720
ADCOMP SYSTEMS, INC 100.00
11/23/2022 10011721
ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.2,475.00
11/23/2022 10011722 AMAZON CAPITAL SERVICES, INC 610.84
11/23/2022 10011723 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 618.05
11/23/2022 10011724 BARRY'S SECURITY SERVICES, INC 9,163.43
11/23/2022 10011725 CLINICAL LAB OF S B 5,154.00
11/23/2022 10011726
CORE & MAIN LP 18,655.00
11/23/2022 10011727 CORELOGIC SOLUTIONS, LLC 380.63
11/23/2022 10011728
EVWD EMPLOYEES EVENTS ASSOC 355.50
11/23/2022 10011729 GRAINGER 1,075.36
11/23/2022 10011730
HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 48.49
11/23/2022 10011731 HACH COMPANY 1,501.64
11/23/2022 10011732
JOSE MILLAN 3,750.00
11/23/2022 10011733 MANAGED MOBILE, INC.1,857.60
11/23/2022 10011734
MIKE J. ROQUET CONSTRUCTION INC 62,984.19
11/23/2022 10011735 MINUTEMAN PRESS OF RANCHO CUCAMONGA 88.09
11/23/2022 10011736
PLUS 1 PERFORMANCE 1,198.37
11/23/2022 10011737 POWERSTRIDE BATTERY CO.364.72
11/23/2022 10011738
QUADIENT, INC 8,790.61
11/23/2022 10011739 SELECTRON TECHNOLOGIES, INC 17,205.00
11/23/2022 10011740
SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 200.00
11/23/2022 10011741 TYLER TECHNOLOGIES, INC 42,827.50
11/23/2022 10011742
USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 2,063.89
11/23/2022 10011743
VERIZON WIRELESS 10,814.01
11/23/2022 10011745 WAXIE SANITARY SUPPLY 1,382.75
TOTAL 4,162,277.40$
PAYMENT REGISTER
NOVEMBER 1, 2022 - NOVEMBER 30, 2022 Page 6 of 6
Agenda Item
#3d
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #3d
Consent Item
6
4
7
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approve Investment Report for Quarter Ended December 31, 2022
RECOMMENDATION
That the Board of Directors (Board) accept and file the attached Investment Report for
the quarter ended, December 31, 2022.
BACKGROUND / ANALYSIS
California Government Code §53646(b) requires the Treasurer or CFO of a local agency
to submit a quarterly report on the agency’s investments to the legislative body of the
agency within 30 days of the end of each quarter.
The attached Investment Report shows all the District’s cash and investments,
restricted and unrestricted, as of December 31, 2022. Attachment A presents the
investment securities purchased and retired during the quarter October to December
2022. Increases and decreases in highly liquid funds, such as LAIF, are explained in the
narrative below.
Unrestricted Investments
LAIF
The balance held in the Local Agency Investment Fund at the beginning of the quarter
was $7,093,791. Interest earned during the previous quarter of $42,746 was posted to
the account in October and there was no other activity in LAIF for the remainder of the
quarter. As a result, the balance in the account was $7,136,537 at the end of
December.
LAIF earnings for the quarter ended December 31, 2022, were $37,267.34, calculated
at an apportionment rate of 2.07%; up from 1.35% which had been in effect for the
previous quarter. The earnings were posted to the District’s account on January 13,
2023.
Citizen’s Business Bank (CBB) Wealth Management
The total (book) value of the assets held with CBB increased $10,652 to $5,967,642
Agenda Item
#3d
January 25, 20232
Meeting Date: January 25, 2023
Agenda Item #3d
Consent Item
6
4
7
during the quarter ended December 31, 2022. The balance in this account is held both
in a money market account, $561,083, and in a $5,406,559 portfolio of Treasury and
federal agency securities shown on Attachment A.
Net interest payments received on securities in the District’s portfolio were $6,674 and
funds held in money market accounts earned dividends of $4,053.
Investment manager fees paid during the quarter were $2,066, and amortization on
discounts taken at time of purchase of certain securities increased the value of the
portfolio by $1,991.
There were no District transfers to or from this investment account during the quarter.
The following schedule summarizes the activity for Unrestricted Investments during the
Quarter ended December 31, 2022:
A ccount Beg Bal
Deposits/
(Wit hdrawals)Earnings Fees
Disc / Prem
A mort ization
Ending
Balance
LAIF 7,093,791$ -$ 42,746$ -$ -$ 7,136,537$
CBB Wealth Mgt 5,956,990 -10,727 (2,066)1,991 5,967,642
Restricted Investments
Accounts opened with US Bank are used to receive District deposits, from which the
Trustee (US Bank) pays District bondholders.
Semiannual bond payment dates are April 1st and October 1st. Deposits that had been
made to the Payment Fund accounts on September 30, 2022, were used by the Trustee
to make annual principal and interest payments to the bondholders on October 1st.
Summary Schedule of Union Bank Trustee Accounts
The following schedule summarizes activity in the US Bank accounts for the Quarter
ended December 31, 2022:
2020A
A ccount s Beg Bal
Dist rict
Deposit s Ear nings Transfers
Wit hdrawals/
Payment s
Ending
Balance
Payment Fd 1,283,675$-$ 605$ (1,284,280)$-$ -$
Interest Acct 1 -2 344,280 (343,676)607
Principal Acct ---940,000 (940,000)-
2020B
A ccount s Beg Bal
Dist rict
Deposit s Ear nings Transfers
Wit hdrawals/
Payment s
Ending
Balance
Payment Fd 442,392$ -$ -$ (442,392)$ -$ -$
Interest Acct ---162,392 (162,392)-
Principal Acct ---280,000 (280,000)-
Agenda Item
#3d
January 25, 20233
Meeting Date: January 25, 2023
Agenda Item #3d
Consent Item
6
4
7
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
1. Investment Report for the Quarter Ended December 31, 2022
2. Attachment A - CBB Investment Activity Report for Quarter Ended Dec 31, 2022
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended December 31, 2022
Activity (Book Value)
Purch Units / Maturity Amort Cost Adjusted Cost Matured / Market
Date Issuer CUSIP Yield Face Value Date 10/1/2022 Adjustment 10/1/2022 Purchases Called Total Water Sewer Value
10/19/21 US Treasury Note 91282CAZ4 0.375% 500,000 11/30/25 488,936.12 1,566.07 490,502.19 490,502.19 490,502.19 447,675.00
03/31/21 US Treasury Note 9128CBT7 0.750% 500,000 03/31/26 495,703.13 495,703.13 495,703.13 495,703.13 448,670.00
01/21/20 Tenn Valley Authority 880591ER9 2.875% 300,000 09/15/24 309,165.27 309,165.27 309,165.27 309,165.27 290,898.00
05/29/20 US Treasury Note 912828ZP8 0.125% 300,000 05/15/23 299,203.13 299,203.13 299,203.13 299,203.13 295,056.00
08/31/22 US Treasury N/B 91282CFG1 3.125% 300,000 08/31/24 299,740.76 299,740.76 299,740.76 299,740.76 293,871.00
07/30/20 Federal Home Loan Bank 3130AJUN7 0.550% 250,000 07/30/24 249,937.50 249,937.50 249,937.50 249,937.50 233,612.50
08/06/20 Freddie Mac 3134GWMY9 0.625% 100,000 08/19/25 100,000.00 100,000.00 100,000.00 100,000.00 90,489.00
09/30/21 Federal Home Loan Bank 3030APAZ8 1.030% 200,000 09/30/26 200,000.00 200,000.00 200,000.00 200,000.00 176,354.00
03/30/21 Federal Home Loan Bank 3130ALUF9 1.000% 300,000 03/30/26 300,000.00 300,000.00 300,000.00 300,000.00 268,872.00
03/30/21 Federal Home Loan Bank 3130ALPB4 0.800% 300,000 05/30/25 300,000.00 300,000.00 300,000.00 300,000.00 273,927.00
03/30/21 Federal Home Loan Bank 3130ALU93 0.750% 200,000 06/30/25 200,000.00 200,000.00 200,000.00 200,000.00 181,908.00
09/20/21 Federal Home Loan Bank 3130AKL79 0.250% 115,000 12/28/23 114,902.25 114,902.25 114,902.25 114,902.25 109,813.50
09/30/21 Federal Home Loan Bank 3130AP6M2 1.020% 400,000 09/30/26 400,000.00 400,000.00 400,000.00 400,000.00 353,436.00
10/18/21 Federal Home Loan Bank 3130AKC95 0.550% 200,000 10/29/25 196,986.93 424.71 197,411.64 197,411.64 197,411.64 179,060.00
10/26/21 Federal Home Loan Bank 3130APJ55 1.250% 300,000 10/26/26 299,997.00 299,997.00 299,997.00 299,997.00 266,859.00
10/27/21 Federal Home Loan Bank 3130AJK24 0.480% 100,000 09/01/23 100,010.82 100,010.82 100,010.82 100,010.82 97,185.00
10/28/21 Federal Home Loan Bank 3130APLB9 0.850% 100,000 10/28/24 100,000.00 100,000.00 100,000.00 100,000.00 93,294.00
11/24/21 Federal Home Loan Bank 3130APWP6 0.600% 200,000 11/24/23 200,000.00 200,000.00 200,000.00 200,000.00 192,560.00
11/30/21 Federal Home Loan Bank 3130APUY9 1.000% 200,000 02/28/25 200,000.00 200,000.00 200,000.00 200,000.00 184,864.00
11/30/21 Federal Home Loan Bank 3130AQ2H5 1.050% 100,000 11/25/24 99,985.00 99,985.00 99,985.00 99,985.00 93,251.00
08/30/22 Federal Home Loan Bank 3130AT2N6 3.700% 250,000 02/28/24 250,000.00 250,000.00 250,000.00 250,000.00 247,070.00
11/23/21 Federal Farm Credit Bank 3133ENEM8 1.430% 200,000 11/23/26 200,000.00 200,000.00 200,000.00 200,000.00 177,350.00
5,415,000.00 5,404,567.91 1,990.78 5,406,558.69 - - 5,406,558.69 3,559,154.23 1,847,404.46 4,996,075.00
Adjusted Cost 12/31/2022
Attachment A
Agenda Item
#3e
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #3e
Consent Item
6
4
6
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: December 2022 Disbursements: Accounts payable disbursements for the
period include check numbers 260460 through 260610, bank drafts, and ACH payments
in the amount of $9,593,154.03 and $469,283.52 for payroll
RECOMMENDATION
That the Board of Directors (Board) approve the District's expense disbursements for
the period December 1, 2022 through December 30, 2022 in the amount of
$10,062,437.55.
BACKGROUND / ANALYSIS
In the continued effort to be fiscally transparent, the payment register for supplies,
materials, services, and payroll for December 2022 is attached for review and approval.
This process provides the Board and the public an opportunity to review the expenses
of the District. Accounts Payable is processed weekly, while payroll is processed bi-
weekly. Information to justify each expenditure is available through the Finance
Department.
Accounts payable disbursements for the period include check numbers 260460 through
260610, bank drafts, and ACH Payments in the amount of $9,593,154.03 and
$469,283.52, for payroll. Significant expenses greater than or equal to $50,000 are
further explained below:
PA YMENT #VENDOR DESCRIPTION A MOUNT
260469 GOLDEN BELL PRODUCTS , INC MANHOLE INS ECTICIDE TREATMENT 50,568.75$
260484 BALFOUR BEAT TY
INFRAS TRUCT URE, INC
INVOICE #48 - $3,096,382.5 LES S
$156,217.50 RETENTION FOR S TERLING
NAT URAL RES OURCE CENT ER (CIP PROJECT)
2,940,165.00$
260528 S AN BERNARDINO MUNICIPAL
WATER DEPARTMENT
WAS TEWAT ER TREATMENT FOR OCTOBER
2022 731,552.79$
260534 US BANCORP S ERVICE CENTER DIS TRICT-WIDE PURCHAS ING CARD
PAYMENT FOR OCT OBER 2022 50,865.67$
Agenda Item
#3e
January 25, 20232
Meeting Date: January 25, 2023
Agenda Item #3e
Consent Item
6
4
6
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
This item is funded in the current fiscal year budget.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
December 2022 Payment Register
PA YMENT #VENDOR DESCRIPTION A MOUNT
260549 GEOS CIENCE S UPPORT
S ERVICES , INC
MONITORING WELLS AND TRACER S TUDY
FOR THE S NRC GROUNDWATER RECHARGE
REGULATION REQUIREMENT (CIP PROJECT)
281,167.50$
260555 PACIFIC HYDROTECH
CORPORATION
INVOICE #14 - $396,555.00 LES S
RET ENTION $39,655.50 FOR PLANT 134
GRANULAR ACTIVATED CARBON
INS TALLAT ION (CIP PROJECT)
356,899.50$
260574 BALFOUR BEAT TY
INFRAS TRUCT URE, INC
INVOICE #49 - $3,375,031.00 LES S
$168,751.55 RETENTION FOR S TERLING
NAT URAL RES OURCE CENT ER (CIP PROJECT)
3,206,279.45$
260593 S AN BERNARDINO MUNICIPAL
WATER DEPARTMENT
WAS TEWAT ER TREATMENT FOR NOVEMBER
2022 701,048.78$
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/1/2022 260460
AIR CHIEF, INC.1,240.76
12/1/2022 260461 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,308.86
12/1/2022 260462 APPLEONE EMPLOYMENT SERVICE 1,141.60
12/1/2022 260463 AT&T 1,326.13
12/1/2022 260464 Cal-Mesa Steel Supply, Inc 994.53
12/1/2022 260465
COLONIAL LIFE, PREMIUM 983.28
12/1/2022 260466 DAILY JOURNAL CORPORATION 109.92
12/1/2022 260467
DIRECTV 258.98
12/1/2022 260468 DUKE'S ROOT CONTROL, INC.32,885.87
12/1/2022 260469
GOLDEN BELL PRODUCTS, INC 50,568.75
12/1/2022 260470 HATFIELD BUICK 223.89
12/1/2022 260471
INLAND WATER WORKS SUPPLY CO 9,187.00
12/1/2022 260472 INTERSTATE BATTERY 115.28
12/1/2022 260473
K & L HARDWARE 35.73
12/1/2022 260474 KONICA MINOLTA 139.28
12/1/2022 260475
LOWE'S 2,511.51
12/1/2022 260476 McPeak Corporation 2,004.45
12/1/2022 260477
METLIFE SMALL BUSINESS CENTER (Dental)10,489.44
12/1/2022 260478 METROPOLITAN LIFE INS CO 93.30
12/1/2022 260479
SO CAL GAS 786.97
12/1/2022 260480 TYLER BUSINESS FORMS 46.68
12/1/2022 260481
VERIZON 1,169.60
12/1/2022 260482 MARIA D GARCIA 100.00
12/1/2022 260483
MICHAEL W MARTIN 68.52
12/1/2022 260484 BALFOUR BEATTY INFRASTRUCTURE, INC 2,940,165.00
12/1/2022 260485
MICHAEL A MAGANA 135.52
12/8/2022 260486 PATRICIA V. VILLA 200.20
12/8/2022 260487
STEPHANIE VAUGHN 5.23
12/8/2022 260488 JEREMY HARRIS CONSTRUCTION INC 2,214.13
12/8/2022 260489
NPG ASPHALT 2,603.76
12/8/2022 260490 MARICELA CAMARENA 250.00
12/8/2022 260491
ANTON PAUSZ 150.00
12/8/2022 260492 ERIC GANDOLFI 150.00
12/8/2022 260493
FRANK RAMIREZ 200.00
12/8/2022 260494 GILBERT ALMARAZ 200.00
12/8/2022 260495
LISA FEIT 200.00
12/8/2022 260496 MICHELLE WANG 150.00
12/8/2022 260497
PAMELA MILLER 2,000.00
12/8/2022 260498 RICARDO BENITEZ 62.92
12/8/2022 260499
SCOTT DAVIDSON 144.00
12/8/2022 260500 STEPHANIE KOUNAS 300.00
12/8/2022 260501
VENKATA GRANDHI 150.00
12/8/2022 260502
VICTOR ZYSS 150.00
12/8/2022 260503 ACS SUPPORT 26.00
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 1 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/8/2022 260504 AMERICAN FIDELITY ASSURANCE COMPANY 2,987.63
12/8/2022 260505
APPLEONE EMPLOYMENT SERVICE 671.13
12/8/2022 260506 AUTOZONE PARTS 9.51
12/8/2022 260507 BURRTEC WASTE/ 5455 Industrial pkwy 722.16
12/8/2022 260508
CAL VALVE-JAQUELYN ROMERO 187.45
12/8/2022 260509 CITY OF HIGHLAND 1,100.00
12/8/2022 260510
CULLIGAN OF ONTARIO 153.10
12/8/2022 260511 DIB'S SAFE & LOCK SERVICE 149.01
12/8/2022 260512
DONEGAN TREE SERVICE 3,000.00
12/8/2022 260513 EVERSOFT, INC 285.80
12/8/2022 260514
EYE MED VISION CARE 1,557.40
12/8/2022 260515 FIRST CHOICE SERVICES 694.26
12/8/2022 260516
FRANCHISE TAX BOARD 50.00
12/8/2022 260517 INTERNAL REVENUE SERVICE 1,619.63
12/8/2022 260518
K & L HARDWARE 89.30
12/8/2022 260519 KOPPEL & GRUBER PUBLIC FINANCE 2,760.00
12/8/2022 260520
LOWE'S 1,527.47
12/8/2022 260521 McPeak Corporation 2,100.00
12/8/2022 260522
PETTY CASH 147.46
12/8/2022 260523 PETTY CASH 200.00
12/8/2022 260524
PROMANTEK, INC. C/O SYSTEM SIX BOOKEEPING 5,849.00
12/8/2022 260525 REVHS ENGINEERING CLUB 2,500.00
12/8/2022 260526
RIALTO HIGH SCHOOL 2,500.00
12/8/2022 260527 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 14,181.42
12/8/2022 260528
SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 731,552.79
12/8/2022 260529 SOUTH COAST AQMD 6,331.07
12/8/2022 260530
SOUTHERN CALIFORNIA EDISON COMPANY 36,007.06
12/8/2022 260531
SOUTHERN CALIFORNIA EMERGENCY
MEDICINE/COLTON/REDLANDS 545.00
12/8/2022 260532
The Walking Man, Inc 1,100.00
12/8/2022 260533 UPS, UNITED PARCEL SERVICE, INC.27.09
12/8/2022 260534 US BANCORP SERVICE CENTER 50,865.67
12/8/2022 260540
VALLEY OFFICE EQUIPMENT 2.95
12/8/2022 260541 Water On Wheels Mobile Detail 344.50
12/8/2022 260542
WATER SYSTEMS CONSULTING, INC 8,543.75
12/8/2022 260543
YUCAIPA VALLEY WATER DISTRICT 4,318.42
12/15/2022 260544 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)3,926.58
12/15/2022 260545
APPLEONE EMPLOYMENT SERVICE 1,120.00
12/15/2022 260546 ASBURY ENVIRONMENTAL SERVICES 95.00
12/15/2022 260547 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 160.00
12/15/2022 260548
CUTTING EDGE CATERING 4,670.65
12/15/2022 260549 GEOSCIENCE SUPPORT SERVICES, INC 281,167.50
12/15/2022 260550
INLAND WATER WORKS SUPPLY CO 3,755.52
12/15/2022 260551 K & L HARDWARE 3.81
12/15/2022 260552
KENNETH LOUCKS 8,750.00
12/15/2022 260553 KOPPEL & GRUBER PUBLIC FINANCE 3,480.00
12/15/2022 260554
LOGICALIS, INC 2,484.00
12/15/2022 260555 PACIFIC HYDROTECH CORPORATION 356,899.50
12/15/2022 260556
STRADLING YOCCA CARSON & RAUTH, A PROFESSIONAL CORP 14,809.00
12/15/2022 260557 UNIFIRST CORPORATION 443.02
12/15/2022 260558
YARDLEY ORGILL CO. INC. YO FIRE 6,733.30
12/21/2022 260559 PRISCILLA GARCIA 45.12
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 2 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/21/2022 260560 DENNIS AJCA 40.77
12/21/2022 260561 JOSHUA BATTS 31.24
12/21/2022 260562
OPENDOOR LABS INC 59.78
12/21/2022 260563 VICTOR DELEON 107.00
12/21/2022 260564 IBETH & SAL ROMERO 650.00
12/21/2022 260565 DEBRA FINDERS-WHITE 392.50
12/21/2022 260566
San Bernardino County Coroner 650.00
12/21/2022 260567 DAVID VAN HOUTEN 150.00
12/21/2022 260568
JESUS TORRES 150.00
12/22/2022 260569
ACS SUPPORT 26.00
12/22/2022 260570 ALBERT A. WEBB ASSOCIATES 11,808.00
12/22/2022 260571 APPLEONE EMPLOYMENT SERVICE 1,141.60
12/22/2022 260572 AT&T 51.10
12/22/2022 260573 Baker Electric & Renewables LLC 23,370.00
12/22/2022 260574
BALFOUR BEATTY INFRASTRUCTURE, INC 3,206,279.45
12/22/2022 260575 BURRTEC WASTE/ E. 111 MILL ST 1,715.39
12/22/2022 260576
CHEM-TECH INTERNATIONAL INC 9,284.86
12/22/2022 260577 DENTAL HEALTH SERVICES 126.80
12/22/2022 260578
DIRECTV 85.51
12/22/2022 260579 EUCLID MANAGERS, INSURANCE SERVICES INC.384.00
12/22/2022 260580
EXPERIAN 354.88
12/22/2022 260581 FedEx 49.57
12/22/2022 260582
FRANCHISE TAX BOARD 50.00
12/22/2022 260583 FRANCHISE TAX BOARD 605.36
12/22/2022 260584
HARPER & ASSOCIATES ENGINEERING, INC 2,754.00
12/22/2022 260585 INLAND DESERT SECURITY & COMMUNICATIONS, INC 928.05
12/22/2022 260586
INLAND WATER WORKS SUPPLY CO 22,503.10
12/22/2022 260587 JON'S FLAGS & POLES, INC 131.59
12/22/2022 260588
K & L HARDWARE 173.48
12/22/2022 260589 KONICA MINOLTA 501.56
12/22/2022 260590
LOGICALIS, INC 3,162.50
12/22/2022 260591 PILAR ONATE 9,450.00
12/22/2022 260592
READY EQUIPMENT RENTAL, INC.355.62
12/22/2022 260593 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 701,048.78
12/22/2022 260594
SO CAL GAS 54.00
12/22/2022 260595 SO CAL GAS 35.04
12/22/2022 260596
SOUTHERN CALIFORNIA EDISON COMPANY 15,160.88
12/22/2022 260597 SWRCB 3,274.00
12/22/2022 260598
SWRCB 18,512.00
12/22/2022 260599 SWRCB 240.22
12/22/2022 260600
TROY ALARM, INC. C/O ALARM CONNECTIONS 199.68
12/22/2022 260601 UNIFIRST CORPORATION 1,102.47
12/22/2022 260603
US BANCORP SERVICE CENTER 28,676.43
12/22/2022 260608
VECTOR RESOURCES, INC. VECTOR USA 1,438.52
12/22/2022 260609
WATER SYSTEMS CONSULTING, INC 7,338.75
12/22/2022 260610 WESTLAND GROUP, INC.810.00
BANK DRAFTS
12/2/2022 DFT0004780 GLOBAL PAYMENTS 14,665.22
12/5/2022 DFT0004766 MERCHANT BANKCD 497.88
12/9/2022 DFT0004756
CA SDI Tax 2,970.59
12/9/2022 DFT0004757 CALPERS/ DEFERRED COMPENSATION 20,435.18
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 3 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/9/2022 DFT0004758 CALPERS/ MEDICAL 107,604.13
12/9/2022 DFT0004759 CALPERS/ RETIREMENT 48,927.37
12/9/2022 DFT0004760
Federal Payroll Tax 37,797.82
12/9/2022 DFT0004761 Medicare 10,107.11
12/9/2022 DFT0004762
Social Security 139.88
12/9/2022 DFT0004763 STATE DISBURSEMENT UNIT 322.15
12/9/2022 DFT0004764
State Payroll Tax 15,164.63
12/12/2022 DFT0004765 FORTE, ACH DIRECT INC, ACH FEES 4,714.41
12/12/2022 DFT0004767
PayNearMe, Inc.284.57
12/22/2022 DFT0004778 CA SDI Tax 93.00
12/22/2022 DFT0004779
Medicare 245.18
12/23/2022 DFT0004768 CA SDI Tax 2,685.06
12/23/2022 DFT0004769
CALPERS/ DEFERRED COMPENSATION 20,359.56
12/23/2022 DFT0004770 CALPERS/ RETIREMENT 48,856.06
12/23/2022 DFT0004771
Federal Payroll Tax 35,863.61
12/23/2022 DFT0004772 Medicare 9,668.29
12/23/2022 DFT0004773
Social Security 1,146.00
12/23/2022 DFT0004774 STATE DISBURSEMENT UNIT 322.15
12/23/2022 DFT0004775
State Payroll Tax 14,227.49
12/30/2022 DFT0004777 PayNearMe, Inc.366.16
ACH PAYMENTS
12/1/2022 10011769 ACI PAYMENTS INC.47.75
12/1/2022 10011770
AMAZON CAPITAL SERVICES, INC 878.63
12/1/2022 10011771 AMERICAN RENTALS, INC 278.81
12/1/2022 10011772
ASPEN ENVIRONMENTAL GROUP 825.00
12/1/2022 10011773 BARRY'S SECURITY SERVICES, INC 8,456.88
12/1/2022 10011774 CLARK PEST CONTROL 218.00
12/1/2022 10011775
DANGELO CO INC 4,200.01
12/1/2022 10011776 ECS IMAGING INC.1,925.00
12/1/2022 10011777
EXCEL LANDSCAPE, INC 21,283.89
12/1/2022 10011778 FRONTIER COMMUNICATIONS 864.28
12/1/2022 10011779
HARRINGTON INDUSTRIAL PLASTIC 1,516.96
12/1/2022 10011780 JOSE MILLAN 140.00
12/1/2022 10011781
LINCOLN NATIONAL LIFE INS CO.4,606.66
12/1/2022 10011782 MINUTEMAN PRESS OF RANCHO CUCAMONGA 402.86
12/1/2022 10011783
PETAS CAR CARE- KEVIN KOHRELL 247.70
12/1/2022 10011784 PLUS 1 PERFORMANCE 344.26
12/1/2022 10011785
REDLINE MOBILE FLEET SERVICE & REPAIR 9,153.67
12/1/2022 10011787 SUPERIOR AUTOMOTIVE WAREHOUSE, INC.343.72
12/1/2022 10011788
Troy A. Yergens 330.00
12/1/2022 10011789 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 148.93
12/1/2022 10011790
VULCAN MATERIALS CO/ CALMAT CO 2,645.11
12/1/2022 10011791 WAXIE SANITARY SUPPLY 71.26
12/8/2022 10011786
ED KING 714.38
12/8/2022 10011792 HIGHLAND AREA CHAMBER 300.00
12/8/2022 10011793
JOHN MURA 971.09
12/8/2022 10011794 JOSE MILLAN 4,190.00
12/8/2022 10011795
KELLAR CONSULTING, LLC 15,000.00
12/8/2022 10011796 KRIEGER & STEWART, INCORPORATED 39,481.60
12/8/2022 10011797
LESLIE'S POOL SUPPLIES, INC.43.02
12/8/2022 10011798 MARTHA T DURAN 850.00
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 4 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/8/2022 10011799 MICHAEL HENDERSON 741.83
12/8/2022 10011800 MINUTEMAN PRESS OF RANCHO CUCAMONGA 9,457.68
12/8/2022 10011801
MOBILE OCCUPATIONAL SERVICES, INC 343.95
12/8/2022 10011802 PLUS 1 PERFORMANCE 25.00
12/8/2022 10011803
QUINN COMPANY 2,644.62
12/8/2022 10011804 REBECCA KASTEN 622.85
12/8/2022 10011805
RICHARD BECERRA 741.83
12/8/2022 10011806 SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 200.00
12/8/2022 10011807
STERICYCLE, INC DBA SHRED-IT 152.80
12/8/2022 10011808 UNDERGROUND SERVICE ALERT 459.75
12/8/2022 10011769-1
ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.12,885.00
12/8/2022 10011770-1 AMAZON CAPITAL SERVICES, INC 429.09
12/8/2022 10011771-1 AMERICAN RENTALS, INC 8,675.05
12/8/2022 10011772-1
APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 142.42
12/8/2022 10011773-1 ARMORCAST PRODUCTS COMPANY 335.59
12/8/2022 10011774-1 ASHOK K. DHINGRA, AKD CONSULTING 16,971.62
12/8/2022 10011775-1 ASPEN ENVIRONMENTAL GROUP 487.50
12/8/2022 10011776-1 BARRY'S SECURITY SERVICES, INC 10,317.40
12/8/2022 10011777-1
CALIFORNIA TOOL & WELDING SUPPLY 101.78
12/8/2022 10011778-1 CAROL CALES 599.57
12/8/2022 10011779-1
CINTAS CORPORATION (FIRST AID)753.10
12/8/2022 10011780-1 CLEARFLY COMMUNATIONS 980.55
12/8/2022 10011781-1
COUNTY OF SAN BERNARDINO, RECORDER- CLERK 80.00
12/8/2022 10011782-1 DALE BRENDT MARSDEN, dba TOMORROW'S TALENT, LLC 5,000.00
12/8/2022 10011783-1
DANGELO CO INC 1,568.67
12/8/2022 10011784-1 DANIEL DAVIS 671.72
12/8/2022 10011785-1
DAVID HERNANDEZ 477.73
12/8/2022 10011787-1 ELISEO OCHOA 606.31
12/8/2022 10011788-1
EVWD EMPLOYEES EVENTS ASSOC 280.50
12/8/2022 10011789-1 EXCEL LANDSCAPE, INC 209.70
12/8/2022 10011790-1
GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00
12/8/2022 10011791-1 GRAINGER 419.08
12/15/2022 10011809
ADCOMP SYSTEMS, INC 100.00
12/15/2022 10011810
AMAZON CAPITAL SERVICES, INC 2,414.08
12/15/2022 10011812 AMERICAN RENTALS, INC 4,638.72
12/15/2022 10011813
ANTHESIS 9,178.76
12/15/2022 10011814 BARRY'S SECURITY SERVICES, INC 8,922.67
12/15/2022 10011815 BURGESS MOVING & STORAGE 1,234.20
12/15/2022 10011816
CHEMSEARCH 590.36
12/15/2022 10011817 CLARK PEST CONTROL 51.00
12/15/2022 10011818
DANGELO CO INC 1,302.20
12/15/2022 10011819 FIELDMAN, ROLAPP & ASSOCIATES, Inc.1,654.44
12/15/2022 10011820
GENESIS INDUSTRIAL SUPPLY, INC 742.68
12/15/2022 10011821 GERMAN VAZQUEZ/TSR PERFORMANCE 95.50
12/15/2022 10011822
GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00
12/15/2022 10011823 GRAINGER 3,243.14
12/15/2022 10011824
HACH COMPANY 1,800.00
12/15/2022 10011825 JC LAW FIRM 8,697.50
12/15/2022 10011826
MANAGED MOBILE, INC.1,903.94
12/15/2022 10011827 MCMASTER-CARR 82.56
12/15/2022 10011828
NATIONAL CONSTRUCTION RENTALS 178.49
12/15/2022 10011829 PLUMBERS DEPOT INC.2,740.38
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 5 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/15/2022 10011830 QUINN COMPANY 11,067.42
12/15/2022 10011831 SPECTRUM 9,525.13
12/15/2022 10011832
STERICYCLE, INC DBA SHRED-IT 408.95
12/15/2022 10011833 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 492.55
12/15/2022 10011834
VULCAN MATERIALS CO/ CALMAT CO 8,094.19
12/15/2022 10011835 Water On Wheels Mobile Detail 354.50
12/15/2022 10011836
WAXIE SANITARY SUPPLY 457.23
12/22/2022 10011837 ADCOMP SYSTEMS, INC 319.29
12/22/2022 10011838 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.1,289.10
12/22/2022 10011839
AMAZON CAPITAL SERVICES, INC 1,179.19
12/22/2022 10011841 ASBCSD 375.00
12/22/2022 10011842 ASHOK K. DHINGRA, AKD CONSULTING 8,161.12
12/22/2022 10011843 BARRY'S SECURITY SERVICES, INC 8,699.59
12/22/2022 10011844 BOOT BARN, INC 400.00
12/22/2022 10011845
CLARK PEST CONTROL 372.00
12/22/2022 10011846 COMPUTERIZED EMBROIDERY COMPANY, INC 741.69
12/22/2022 10011847
CORELOGIC SOLUTIONS, LLC 380.63
12/22/2022 10011848 EVWD EMPLOYEES EVENTS ASSOC 355.50
12/22/2022 10011849
EXCEL LANDSCAPE, INC 160.91
12/22/2022 10011850 FERGUSON ENTERPRISES, INC.28,553.75
12/22/2022 10011851
FRONTIER COMMUNICATIONS 2,868.33
12/22/2022 10011853 GENESIS INDUSTRIAL SUPPLY, INC 4,377.46
12/22/2022 10011854
GRAINGER 1,076.41
12/22/2022 10011855 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 210.11
12/22/2022 10011856
HARRINGTON INDUSTRIAL PLASTIC 11,055.58
12/22/2022 10011857 J COMM, INC.350.00
12/22/2022 10011858
Jeffrey Ordaz 5,410.00
12/22/2022 10011859 JEREMY SUBRIAR 89.53
12/22/2022 10011860
JOSE MILLAN 300.00
12/22/2022 10011861 KAMBRELL CAMPER 50.00
12/22/2022 10011862
KELLY MALLOY 780.40
12/22/2022 10011863 KRIEGER & STEWART, INCORPORATED 6,653.70
12/22/2022 10011864
MANAGED HEALTH NETWORK 228.48
12/22/2022 10011865 MANAGED MOBILE, INC.3,723.17
12/22/2022 10011866
MCMASTER-CARR 85.59
12/22/2022 10011867 MIKE J. ROQUET CONSTRUCTION INC 22,044.00
12/22/2022 10011868
MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,308.31
12/22/2022 10011869 PLUMBERS DEPOT INC.2,242.15
12/22/2022 10011870
PLUS 1 PERFORMANCE 25.00
12/22/2022 10011871 QUINN COMPANY 19,810.24
12/22/2022 10011872
RAYMOND ROYBAL 1,245.47
12/22/2022 10011873 RESOLUTE 12,600.00
12/22/2022 10011874
RK VENTURE LLC 2,816.25
12/22/2022 10011875 SG CREATIVE, LLC 3,000.00
12/22/2022 10011876
STAPLES BUSINESS ADVANTAGE 756.95
12/22/2022 10011877 STEVE A. FILARSKY, ATTORNEY AT LAW 87.50
12/22/2022 10011878
SUPERIOR AUTOMOTIVE WAREHOUSE, INC.14.32
12/22/2022 10011879 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 3,895.52
12/22/2022 10011880
VALERO FLEET, WEX BANK 16,368.60
12/22/2022 10011881
VERIZON WIRELESS 8,112.18
12/22/2022 10011883 VULCAN MATERIALS CO/ CALMAT CO 3,932.78
12/22/2022 10011884 Water On Wheels Mobile Detail 291.50
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 6 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
12/22/2022 10011885 WAXIE SANITARY SUPPLY 1,268.37
12/22/2022 10011886 WHITE CAP LP 2,927.51
TOTAL 9,593,154.03$
PAYMENT REGISTER
DECEMBER 1, 2022 - DECEMBER 31, 2022 Page 7 of 7
Agenda Item
#4a
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #4a
Discussion Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider Approval of Updated Facility Use Policy
RECOMMENDATION
That the Board of Directors approve modifications to Administrative Policy and
Programs 6.4 – Facility Use Policy.
BACKGROUND / ANALYSIS
East Valley Water District (District) owns and operates two facilities that have the ability
to provide public benefits for community events. The Headquarters and Sterling
Natural Resource Center (SNRC) have a portion of the facility that includes public event
space. The District evaluated the public benefit of renting the event space for public
events and created a Facility Use Policy in 2014 with administrative guidelines and fees
for the facilities. Following the recent opening of the SNRC and completion of
emergency response enhancements in the Headquarters Board Room, staff reviewed
the existing Facility Use Policy, and prepared recommendations for revisions.
Utilizing District event space provides a benefit to the community and an affordable
venue that has been widely utilized since the program implementation nearly eight
years ago. The program was temporarily paused during the COVID-19 restrictions.
Once reopening, the District has allowed limited events at the Headquarters and the
SNRC. The District has seen a diverse interest in both venues and proposes to prioritize
venue rentals and modify fees to recover costs. The policy modifications will allow staff
to clearly communicate rental requirements, enhance use of space by community
organizations and ensure the program is financially self-sustaining.
In January 2022, the District updated fees for the Headquarters and added the SNRC to
the Facility Use Policy. The Headquarters fee structure reflects a clear understanding of
the resources needed to oversee private events. This includes staffing costs, table and
chair purchases, room set up, event clean-up, and added wear and tear on the building.
Given the primary purpose of the Headquarters facility is for public meetings,
adjustments are proposed to the types of special events allowed at the facility.
The SNRC has created an opportunity to partner with local government agencies and
community-based organizations. Proposed revisions to the fee schedule reflect a better
understanding of resources needed to manage the larger venue. Since this location has
space that was intended for private use, a capital recovery cost for the meeting space
Agenda Item
#4a
January 25, 20232
Meeting Date: January 25, 2023
Agenda Item #4a
Discussion Item
has been added to the flat rate for private events. This facility provides the unique
ability to work with organizations and public agencies to provide consistent community
programming that is not currently available in the community. These community-based
organizations will benefit with an affordable venue and the added potential of
increasingly dynamic activities.
The recent opening of the SNRC community space provides and opportunity to host
more events and reduce the programming of the Headquarters. The proposed policy
administration will reserve the Headquarters for limited, smaller events, with a primary
focus on District activities. Conversely, the SNRC was designed and constructed as a
community resource, and is proposed to operate as a larger community event space in
a park-like fashion with both passive and programmed activities.
AGENCY GOALS AND OBJECTIVES
III - Deliver Public Service With Purpose While Embracing Continuous Growth
B. Strive to Provide World Class Customer Relations
REVIEW BY OTHERS
This agenda item has been reviewed by Legislative and Public Outreach Committee.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
Facility Use Policy
Facility Use Update Presentation
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 1 of 8
7
6
9
Purpose
The purpose of this policy is to provide guidelines for the use of East Valley Water District (District)
facilities by both employees and outside organizations. It is intended to ensure that the use of the
facilities are granted in a fair and equitable manner for meetings, activities, and events, which are
recreational, social, and/or civic in nature, offering services of interest and need to the community.
Fees charged for the use of the facilities are intended to reflect operational costs of each event.
Policy
The District’s Headquarters has a 2,740 square-foot space owned and operated by the District at
31111 Greenspot Road. The space primarily used for the District’s board meetings could serve as a
meeting space, reception hall, etc. The area includes outdoor meeting space, parking lot, and kitchen
amenities.
Board Room-theater capacity: 140100
Board Room-dining/ Outdoor capacity: 12075
Headquarters Outdoor capacity: 200
The District’s Sterling Natural Resource Center (SNRC) has a xx 3,200 square foot multi purpose room
owned and operated by the District at 25318 5th Street, San Bernardino, CA 92410. The facility
consists of a multipurpose room, which could also serve as a meeting space, reception hall, etc. The
space includes outdoor event space, parking lot, and kitchen amenities.
Multi-Purpose Room capacity: xx200
Public Conference Room: xx10
SNRC Outdoor Capacity: xx1,000
SNRC Amphitheater Capacity: xx
Both locations, at the District Headquarters and SNRC, are areas available in accordance with the
terms of this Facility Use Policy, which is administered by the Public Affairs Division of East Valley
Water District.
Policy Approvals
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 2 of 8
7
6
9
Original policy adoption: May 28, 2014
Revised policy adoption: January 13, 2016
Revised policy adoption: September 13, 2017
Revised policy adoption: May 23, 2018
Revised policy adoption: March 23, 2022
This policy shall be reviewed by the Board of Directors at least every two years, and may be revisited
sooner should the need arise.
Application Procedures
A. An individual or representative of a group (Applicant) may inquire about the availability of a
specific facility, date and time as well as rental rates by telephone or in-person at the facility
during regular business hours. An available date cannot be held for possible use by making an
inquiry.
B. An individual or representative of a group can hold a date for possible use by making an
appointment with staff to submit a written application, to sign the contract, and to pay the
required deposit for a specific facility, date and time.
C. All applicants must complete an East Valley Water District Facility Use Application (Application)
and pay all applicable fees at the time of submitting the application.
D. The applicant shall be classified and assigned a Group in accordance with the definition and
priority rankings set forth in the section titled Group Priority Rating.
E. Hours of operation are limited to staffing and scheduling availability at the District’s discretion.
A one (1) hour clean-up may be requested at the end of each event for no additional charge.
Time needed for set up of the event is to be reflected with the rental hours.
F. Observed Holidays- Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day,
Memorial Day, Labor Day, Veteran’s Day, Juneteenth, and Independence Day. No use shall be
scheduled on observed holidays without written District approval.
G. Upon approval of an application, the applicant may not transfer, assign, or sublet use of the
Facility or apply for use on behalf of another person or organization.
H. Applications shall be accompanied by proof of liability insurance consistent with the provisions
of this Policy, a refundable cleaning deposit, and fees per the attached fee schedule.
I. The District reserves the right to suspend use of a facility to those groups or individuals not
complying with established rules and regulations. If event is found to be out of compliance, the
applicant forfeits the deposit(s).
J. The District reserves the right to cancel a reservation for any event or activity. In the event of
such a cancellation, notice shall be given as far in advance as possible and a full refund will be
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 3 of 8
7
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made. Please note that this facility has been designated as an emergency facility, which could
result in event cancellation should an emergency occur.
K. The applicant must check-in with the District’s on-site staff at the beginning time of the
reservation and must be present for the duration of the event. Applicant must also checkout with
on-site staff at the conclusion of the reservation and clean-up. Applicant must serve as or
designate a point of contact for District staff during the event.
L. Neither the District nor their agents, officials, employees, and/or volunteers will be held
responsible for loss, damages or theft of equipment or articles owned by the applicant and/or
guests.
Group Priority Rating
A. An individual or group seeking permission to utilize the facilities will be classified in one of the
following priority groups. These classifications are used to establish 1) priority of use, 2)
applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows:
a. Group A- District Events: Activities conducted and/ or sponsored by East Valley Waterthe
District.
b. Group B- Activities conducted by governmental agencies District Partners: Activities
where District has partnered with the organization.
c.Group C- Community Activities: Activities where the District has entered into an annual
agreement for scheduled events. Non-profit service organizations or organizations
sponsoring a public forum or candidate’s night, District residents, and District employees.
d. Group D- Community Based Organizations: Activities where public agencies conduct
official business, non-profit service organizations or organizations sponsoring a public
forum or candidate’s night, and District employees.
c.e.Group E- Facility Rentals: Activities conducted by District residents for private use.
B.Priority for use of the facility will be in alphabetical sequence, with Group A applicants receiving
highest priority and Group C E applicants the lowest priority. District customers that fall under
Group C E must provide proof of residency.
B.C.The General Manager/CEO, or designee, may develop and authorize an annual
agreements with Group C qualifying agencies, including Scope of Services, Fees, and other
applicable terms.
Liability and Insurance
A. All users of the facility shall procure and maintain, at their own expense and for the duration of
the event covered, comprehensive general liability and property damage liability insurance,
against all claims for injuries against persons or damages to property which may arise from or in
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 4 of 8
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connection with the use of the facility by the user, its agents, representatives or employees in
the amount of one million dollars ($1,000,000) combined single limit and hold East Valley Water
District harmless for any damage or injury.
B. East Valley Water District must be named as “additional insured”.
C. If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic
beverages.
D. Evidence of Liability Insurance is due to District staff thirty days prior to the event rental date.
General Operating Regulations
A. Tobacco use of any kind or smoking, including vape, is not permitted inside the facilities. Smoking
will permitted in designated areas only.
B. Incense, fog, hazer or smoke use is not permitted in the facilities at any time. Fire and open flame
are strictly prohibited. Sterno heaters for food warming are allowed without a permit so long as
heaters are placed under a chafing dish on a table with no guests seated at the table.
C. Animals are not permitted inside the facilities, except those designated as service animals.
D. Any user group desiring to charge an admission fee and/or donation or sell any items must submit
a written request with the Facility Use Application and receive written authorization from the
District. Additional insurance may be required.
E. Illegal activities shall not be permitted. All groups and individuals using a facility shall comply with
City, County, State, and Federal laws. Fighting, gambling, and lewd conduct are prohibited.
F. Amplified music and/or sound systems, including public address systems, DJ’s, karaoke, bands,
will not be permitted without prior written approval.
G. Advertising materials may be left with the District for approval and may be displayed when
deemed appropriate and as space permits. Any items posted, which have not been approved,will
be removed and discarded.
H. No signs or decorations are to be taped, nailed or otherwise attached to walls, windows, ceilings,
or window coverings. No rice, birdseed, confetti, or similar items shall be thrown in or around
the facility. Balloons must be secured and not released. No hay bales are permitted on site.
I. Clean-up is the user’s responsibility. This includes the wiping of table tops and chairs, picking up
trash from the areas used during the event and disposing of trash into proper receptacles, and
removal of all user-owned or leased (non-District owned) items.
J. Storage is not provided at the facilities.
K. Food and beverage must remain in designated areas.
L. Kitchen facilities, if applicable, are available for use. Use of ovens, refrigerators, etc. may be used
only with specific advance approval and with the appropriate fee and deposits. Renters must
provide all kitchen utensils.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 5 of 8
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9
M. The District shall have the right to control and operate the facilities, including heating and air
conditioning systems and common use areas, in a manner deemed best by the District.
N. The District shall not rent, lease, or allow use of its public facilities by any person or organization
that illegally discriminates on the basis of race, religion, sex (including gender, gender identity,
gender expression and pregnancy), national origin, ancestry, disability, medical condition,
genetic characteristics or information, marital status, age, sexual orientation (including
homosexuality, bisexuality, or heterosexuality), or any other protected classification as protected
by law.
O. Special events or requests not covered in this Policy must be submitted in writing and shall be
reviewed by the Public Affairs Department to determine appropriate use, fees, and services.
P. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses
required to repair, restore, or replace the facility’s furnishing, or equipment to its original
condition. Any costs associated with this will be deducted from the deposit(s). If the cost of
damage is greater than the deposit, the District will defer to the insurance policy for coverage.
Alcoholic Beverage Use and Service
A. The use of alcohol in the facilities is exclusively by written permission in advance and must comply
with applicable law and provisions of this Policy. Failure to comply with any regulations will result
in immediate revocation of the permission to use alcohol and termination of the event.
Additional regulations and specifications may be required in the facilities use permit for any
event.
a. “Alcohol use” refers to any beverage that contains any amount of alcohol.
b. Security is required to be present at all events at which alcohol is served. Cost of the
security is the responsibility of the user and payable to East Valley Water District. Events
with over 150 guests, two guards will may be required. Events may be required to have
additional security, as determined by the District.
c. Alcohol shall not be served to minors. The user’s failure to comply, monitor and enforce
this provision is grounds for terminating the activity immediately and forfeiture of the
refundable deposits and all of the room fees. District staff reserves the right to ask for
identification for age verification.
d. Permission to serve alcohol shall not be granted for any event where a majority (50% plus
one) of guests in attendance will be under the age of 21.
e. Alcohol may not be served or consumed in the parking lot.
B. The service of alcohol at any event is limited to a maximum of five (5) consecutive hours. Serving
of any alcoholic beverage must end one (1) hour before the close of the event.
a. All alcoholic beverages will be stored away from the event after this time until the end of
the event.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 6 of 8
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C. All alcohol must be distributed by a server from behind a table or bar, which must be monitored
at all times. The server(s) must be an adult, over the age of 21 who is to be responsible for
ensuring that no minors are served and that no guests are over-served. The server may not
consume alcohol while on duty.
a. Additional requirements may be needed for no-host bar events.
D. License Requirements (when alcohol is to be sold)
a. No sales or requests for donations for alcohol are permitted without a license from the
State Alcoholic Beverage Control Board (ABC).
i. State Alcoholic Beverage Control Board is located at 3737 Main Street, Suite 900,
Riverside, California 92501. Their telephone number is (909) 782-4400.
b. A copy of your contract must be furnished to ABC when applying for this license.
c. A copy of the ABC license must be furnished to the District a minimum of seven (7)
working days prior to the event and posted in plain view near the bar or where alcohol is
being served.
d. A one-day alcoholic beverage permit can only be issued to a non-profit organization and
only if the proceeds are going back to the non-profit organization.
e. Private parties shall not sell alcohol on their own, but must arrange this through a licensed
caterer. The caterer must have a License (Type 47 or 48), which enables the caterer to sell
beer, wine and distilled spirits (hard liquor). If the caterer does not have this license the
private party cannot sell alcohol, NO EXCEPTIONS. It is illegal for a private party to sell
alcohol on their own.
E. Injuries or damage caused to any person or property as a result of alcoholic beverages being
served and/or consumed on District properties shall be the sole responsibility of the organization,
its sponsor or the adult representative, who, as a condition of signing the use permit for the
facility agree to indemnify the District for any such injury or damage.
Equipment Use
A. The District has a variety of equipment that can be requested for use at the facilities on a first
come, first served basis.
B. Tables and chairs will be included as part of the paid facility rental with the exception of the
outside and lobby areas. Other amenities and equipment potentially available include: podium,
overhead projector, projector screen, microphone, coffee pot.
C. Kitchen amenities include: oven; refrigerator; dishwasher; counter space; microwave; and sink.
Fees & Deposits
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 7 of 8
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A. To hold a date, a minimum deposit of 50% of the total fee must be made at the time of the
reservation. The remaining balance due must be paid 30 days prior to the reservation date. All
fees are payable to East Valley Water District.
B. All events require a $100 security deposit that must be paid at the time of reservation.
C. A security guard (s) are required for events that are serving alcohol. The fees are based on a
vendor contract and are subject to change.
D. If the request for facilities is not approved, all initial deposit(s) will be returned within three (3)
weeks of the denial.
E. All facility use cancellations must be made by the Applicant at least ten (10) working days in
advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to
reserve the facility or $100, whichever is greater.
F. The user shall be required to pay the full cost of breakage or damage (over and above the
deposited funds), regardless of the amount. If damage occurs and it is less than the deposit, the
difference shall be refunded.
G. Deposit refunds will be processed withing three (3) to six (6) weeks after event and will be sent
in the form of a check to the applicant.
Fee Schedule - Headquarters
Group A Group B Group C Group D*Group E*
Facility Use (Flat fee)No Charge
(NC)
$415350/event $415/eventN/A $415 $415
Facility Use Rental
(Hourly fee)
NC NC $135/hourN/A $75/hourO $135/hour
Security Deposit NC $100 $100N/A $100 $100
Alcohol Deposit**NC $500 $500N/A $500 $500
*Groups D and CE pays an hourly facility use fee in addition to the facility use flat fee
**A security guard(s) is required for events that are serving alcohol
O Hourly charge only applies for after-hours events
†Pass through fee based on vendor contract
Additional Amenities
Security Guard †NC $27.85/hour N/A$27.85/hour $27.85/hour $27.85/hour
Microphone/Projector
Deposit
NC $50NC N/A$50 $50 $50
Flags NC NC N/ANC NC NC
Podium NC NC N/ANC NC NC
Tables and Chairs Set-
up
NC NC N/A$110 $110 $110
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Approval Date:
March 23, 2022TBD
Policy No:
6.4
Page 8 of 8
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Linens, cutlery, and decorations are not included with the room rental fee.
Variance
A. An applicant may request a variance from one or more of the rules set forth in this policy in
writing at the time of the Facility Use Application. The request must set forth the unusual
circumstances that justify a deviation from the ordinary rules.
B.In the event a variance is granted, the applicant will pay any supplemental fee necessary to
compensate the District for additional costs associated with the variance. Denial of a variance
may be appealed within ten days to the General Manager/CEO. The General Manager/CEO’s
decision will be final.
Fee Schedule - SNRC
Group A Group B Group C+Group D*Group E*
Facility Use (Flat fee)No Charge
(NC)
$475400/eve
nt
$475/evAgreeme
nt Specificent
$475/ event $1,175/event
Facility Use Rental
(Hourly fee)
NC NC $165/hourAgree
ment Specific
$90/ hour $165/hour
Security Deposit NC $100 $100 $100 $200
Alcohol Deposit**NC $500 $500 $500 $500
+Group C pricing will eflect specific agreement terms as authorized by the General Manager/CEO.
*Groups C D and E pays an hourly facility use fee in addition to the facility use flat fee
**A security guard(s) is required for events that are serving alcohol
O Hourly charge only applies for after hours events
†Pass through fee based on vendor contract
Additional Amenities
Security Guard †NC $25.25/hour $25.25/hour $25.25/hour $25.25/hour
Microphone/Projector
Deposit
NC $50 $50 $50 $50
Flags NC NC NC NC NC
Podium NC NC NC NC NC
Tables and Chairs Set-
up
NC $65130 $130Agreement
Specific
$330 $330
Regular Board Meeting
Facility Use Policy Update
January 25, 2023
2
•Maintain facilities for regular and emergency District business
•Provide a gathering space for public agencies and community based organizations to
conduct business
•Maximize the investment in a community resource
•Offer an affordable event venue for residents
Facility Use Strategy
3
Headquarters Events
•Size: Up to 75 people
•Scheduling: Weekend only activities
•Priority of Events
•District Activities
•Community Based Organizations
•Private Events
4
Headquarters Events
5
SNRC Events
•Size: Up to 200 people
•Scheduling: Flexible schedule pending
calendar availability
•Priority Events:
•District activities
•Trainings/ Conferences
•Partner events
•Community Based Organizations
•Private events
6
SNRC Events
7
Proposed Fee Schedule Overview-Headquarters
Group A Group B Group C Group D Group E
Facility Use (Flat fee)No Charge
(NC)
$350/event N/A $415 $415
Facility Use Rental (Hourly fee)NC NC N/A $75/hour $135/hour
Security Deposit NC $100 N/A $100 $100
Alcohol Deposit NC $500 N/A $500 $500
Tables and Chairs Set-up NC NC N/A $110 $110
8
Proposed Fee Schedule Overview-SNRC
Group A Group B Group C Group D Group E
Facility Use (Flat fee)No Charge
(NC)
$400/event Agreement Specific $475/event $1,175/event
Facility Use Rental
(Hourly fee)
NC NC Agreement Specific $90/hour $165/hour
Security Deposit NC $100 $100 $100 $200
Alcohol Deposit NC $500 $500 $500 $500
Tables and Chairs Set-up NC $130 Agreement Specific $330 $330
9
2023 3-Month Look Ahead
•January
•ACWA Region 9 Board Meeting
•Emergency Response Training
•Private Event
•February
•High School Dance
•Emergency Response Training
•Conservation Workshop
•March
•Private Event
Discussion
Agenda
Item #4b
January 25, 20231
Meeting Date: January 25, 2023
Agenda Item #4b
Discussion Item
6
3
7
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider approval of 2023-24 Legislative Platform
RECOMMENDATION
That the Board of Directors approve the 2023-24 Legislative Platform
BACKGROUND / ANALYSIS
East Valley Water District (District) is committed to being an active and engaged public
agency that advocates for legislation that benefit its’ customers. This includes
monitoring and sometimes creating bills and programs with both the Federal and State
legislations. Each year, the California Legislature introduces thousands of new bills and
regulations that could impact District operations and customers. Given this high volume
of activity, it is important to establish clear priorities through a Legislative Platform.
The Legislative Platform is updated with the start of each new legislative session, in this
case 2023 and 2024. The Legislative Platform identifies different roles and
responsibilities within the organization, including the Board of Directors (Board),
General Manager/CEO, staff, and legislative advocates. It provides direction for
activities that the District should consider supporting or opposing.
Legislative activities require clear direction and concise perspectives to allow staff and
advocates the ability to respond quickly to legislative actions. The Legislative Platform
allows the Board to establish policy priorities, thus providing staff with a tool to assess
which bills and regulations to engage, without the time limitations of individual Board
actions. Staff may request the Board take a position on proposed legislative actions that
are not covered in the Legislative Platform.
Maintaining an effective advocacy program consists of trade association coalitions,
legislative staff discussions, legislator engagement, and on-record positions. There are
times where the District may not agree with the entire concept of a bill, but may be
willing to engage to negotiate the elements of concern. Legislative advocacy includes
being part of discussions where staff can share how a bill could positively or negatively
impact District customers. This is especially important in areas where there could be
substantial unintended consequences of proposed legislation.
The District anticipates multiple matters of interest will be considered in the 2023-24
sessions. While it won’t become entirely clear until after the bill introduction deadline,
Agenda
Item #4b
January 25, 20232
Meeting Date: January 25, 2023
Agenda Item #4b
Discussion Item
6
3
7
low-income rate assistance programs, water conservation requirements, clean fleet
mandates, and water quality standards are items of interest the District will be closely
monitoring. Staff will provide periodic updates on the session activity and items of
interest to the Board.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
C. Strengthen Regional, State and National Partnerships
REVIEW BY OTHERS
This agenda item has been reviewed by the Legislative and Public Outreach Committee.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
2023-24 Legislative Platform
Legislative Platform Presentation
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
LEGISLATIVE
PLATFORM
2023-24
Highland, California
District Headquarters
31111 Greenspot Road
Highland, California 92346
eastvalley.org
@eastvalleywater
“
“
world-class service by providing
visionary leadership and supporting
beneficial legislation with our
regional and State partners.
THE DISTRICT
STRIVES TO PROVIDE
— Michael Moore, P.E., General Manager/CEO
The East Valley Water
District 2023-24 Legislative
Platform summarizes the
organizational policy
position regarding
legislative and regulatory
matters of concern. The
Governing Board provides
direction through this
Legislative Platform that
allows for optimal
engagement in the
development and
implementation of rules
that impact the community.
Maintaining this
document allows for the
timely response to issues
identified as important and
consistent with the District’s
legislative priorities.
Staff will seek the
Board’s guidance on issues
that are not addressed
within the adopted
Legislative Platform.
The Legislative Platform
reflects the priorities
adopted by Board of
Directors through the
Five-Year Work Plan, annual
budget, and other planning
documents. It is designed
to serve as a guide for East
Valley Water District’s
legislative advocacy efforts.
ROLES & RESPONSIBILITIES
EAST VALLEY WATER DISTRICT
• Review, advise and adopt the Legislative Platform.
• Participate in meetings with legislators, staff and other public officials, as needed.
• Testify at legislative and regulatory hearings on behalf of the District, as needed.
• Refrain from lobbying, advocating or taking a position contrary to the Board’s adopted
position. Board Members may, as allowed by law, take positions as an individual citizen so
long as the correspondence clearly identifies that it is the position of the individual rather
than the District.
Board of Directors
• Monitor, analyze and take positions on potential actions that could impact the District.
• Coordinate advocacy efforts with the Board of Directors to promote the interests of the
District to decision makers at all levels of government.
• Participate in meetings with legislators, legislative and administrative staff members, trade
associations, coalitions, Board of Directors and other public officials, as needed.
• Seek timely Board of Directors approval of positions as needed for complex issues of
significant concern where deviation from the principles may be advisable for community
benefit.
• Update the Legislative Platform, as approved by the Board of Directors.
• Work with Legislative Advocates and Consultants to maintain Legislative Platform, as needed.
• The General Manager/CEO and designated staff may participate in legislative advocacy on
behalf of the Board of Directors, so long as it is consistent with the Strategic Initiatives and
Legislative Platform.
• Provide an exceptional level of transparency, ethics, and customer service in representing
East Valley Water District’s interest to all State officials, staff, and agencies.
General Manager / CEO & Staff
• Monitor, review, and advise staff of State legislation, budget impacts, funding
opportunities, and issues which may directly or indirectly impact the District.
• Obtain and monitor all bills, resolutions, files, journals, histories, etc. and share with
District as appropriate.
• Communicate the District’s positions on key actions to Members of the State
Legislature and staff, as well as Committee and State agencies (as appropriate) and
other interest groups.
• As necessary, attend hearings and provide testimony on behalf of the District. Where
appropriate, arrange opportunities for the District to participate in hearing testimonies or
submission of comments.
• Actively establish a strong identity and presence in Sacramento on behalf of the
District. This effort shall be reinforced by day-to-day involvement in the regulatory, and
legislative actions on behalf of this organization.
• Provide an exceptional level of transparency, ethics, and customer service in
representing East Valley Water District’s interest to all State officials, staff, and agencies.
Legislative Advocate
LEGISLATIVE & REGULATORY PLATFORM
• Legislation and regulatory action that supports the successful construction of the Delta Conveyance, or
successor project in a timely manner.
• Policies and funding opportunities that facilitate the implementation of alternative energy elements at District
facilities to offset operational needs and/ or provide supplemental electricity to the larger energy grid.
• State legislation that focuses on technologically and economically feasible residential and commercial water
use efficiency.
• Federal and State development of bond or general fund-supported funding programs for water supply
development, including new surface and groundwater storage, water quality, recycled water, and
conservation-related programs and efficient, fair implementation of such programs.
• Federal and State efforts to encourage Endangered Species Act implementing resource agencies to
implement a more integrated and diversified approach to species recovery efforts.
• Federal and State efforts that ease the path to development of recycled water resources.
• Legislation that advocates mitigating operational costs to EVWD and/or its ratepayers, thereby enhancing
water affordability.
• Policies and funding opportunities that assist disadvantaged communities but do not undermine affordability
for all ratepayers and Proposition 218.
Consider Supporting
• State legislation that seeks to limit or alter the authority and fiduciary role of the Board of Directors to manage the
water and wastewater collection systems, impose unreasonable unfunded state mandated programs, or increase
fees, property-related charges or taxes on District customers.
• State legislation that would inappropriately assert the authority of the Legislature to alter or condition existing
authority to construct, operate and maintain State Water Project facilities in order to convey water across the
Sacramento-San Joaquin Delta. Additionally, those that would negatively impact voluntary agreements reached
relating to this statewide effort.
• State legislation that would hinder the exercise of existing District authority such as public contracts, procurement,
rate and fee setting, financial administration, public records, and human resources.
• State legislation that would result in the implementation of a requirement which is duplicative or inconsistent with
current regulations.
• Federal and State legislation and regulations that hinder the ability of the District to protect and secure critical
infrastructure from cyber or physical threats and damages.
• Federal and State legislation to establish Public Health Goals and Maximum Contaminant Levels outside of the
procedures set forth in the Federal and California Safe Drinking Water Acts.
• The expansion of water conservation and water use efficiency program mandates that unreasonably constrain the
Board of Directors to design and implement restrictions at the local level.
• State legislation that would establish a statewide or locally implemented fee or tax on water use.
• Regulatory and legislative actions that would compromise the existing protections awarded to historical water rights.
• Legislation that implements requirements based on developing technology and markets which lack a competitive
bidding environment.
Consider Opposing
Regular Board Meeting
Legislative Platform 2023-24
January 25, 2023
LEGISLATIVE PLATFORM
•Establish the purpose of the document
•Define roles and responsibilities
•Board of Directors
•General Manager/ CEO
•Legislative Advocate
•Positions to consider supporting and opposing
Board of
Directors
General
Manager/
CEO
Staff
Legislative
Advocate
3
DISTRICT ENGAGEMENT
•Legislative advocacy throughout the three phases
of a new program:
•Legislation
•Regulations
•Implementation
•Participation in:
•Associations activities
•Legislative and administration staff
•Direct engagement with legislators
•Formal position statements
Legislation
Regulations
Implementation
BENEFITS OF MAINTAINING A LEGISLATIVE PLATFORM
•Allows for timely engagement
•Provides perspective of the organizational and community impacts
•Impact to disadvantaged community members
•Cost of program implementation
•Limitations of the District
•General approach
•Maintain ability to determine the best course of action at a local level
•Discourage overgeneralized and arbitrary targets, requirements, and standards
•Support water affordability, without the implementation of a water use tax
•Advance the successful completion of the Delta Conveyance Project
5
UPCOMING LEGISLATIVE PRIORITIES
East
Valley
Water
District
Conservation
Regulations
Water
Affordability Water Quality
Environmental
Standards
Legislative and regulatory impacts on
East Valley Water District
•District engages throughout the
process based upon the adopted
Legislative Platform
•Allows for timely engagement
•Provides perspective of the District and
community impacts
DISCUSSION