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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 02/08/2023BOARD OF DIRECTORS FEBRUARY 8, 2023 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kelly Malloy Director of Strategic Services David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting February 08, 2023 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of Directors' Fees and Expenses for January 2023 b.January 25, 2023 Regular Board Meeting Minutes 3.INFORMATIONAL ITEMS a.14th Street Water Main Project Update b.Claremont McKenna Rebate Analysis Update c.Cybersecurity Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report Water Supply Dashboard c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSFEBRUARY 8, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Board of Directors Regular Meeting February 08, 2023 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of Directors' Fees and Expenses for January 2023 b.January 25, 2023 Regular Board Meeting Minutes 3.INFORMATIONAL ITEMS a.14th Street Water Main Project Update b.Claremont McKenna Rebate Analysis Update c.Cybersecurity Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report Water Supply Dashboard c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSFEBRUARY 8, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingFebruary 08, 2023 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of Directors' Fees and Expenses for January 2023 b.January 25, 2023 Regular Board Meeting Minutes 3.INFORMATIONAL ITEMS a.14th Street Water Main Project Update b.Claremont McKenna Rebate Analysis Update c.Cybersecurity Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report Water Supply Dashboard c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSFEBRUARY 8, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerBoard of Directors Regular MeetingFebruary 08, 2023 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approval of Directors' Fees and Expenses for January 2023b.January 25, 2023 Regular Board Meeting Minutes3.INFORMATIONAL ITEMSa.14th Street Water Main Project Update b.Claremont McKenna Rebate Analysis Update c.Cybersecurity Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report Water Supply Dashboard c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a February 8, 20231 Meeting Date: February 8, 2023 Agenda Item #2a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approval of Directors' Fees and Expenses for January 2023 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for January 2023 as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $9,944.54 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS January 2023 Director Expense Reports Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 1 /06 225 2 1 /10 225 3 1 /18 225 4 1 /20 225 5 1 /21 225 6 1 /24 225 7 1 /25 225 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo January / 0.00 X ( 7 ) Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date Meeting with General Manager/CEO or Designee Inland Action Meeting City of San Bernardino Council Meeting $1,575.00 $1,575.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Seven Oaks Dam Tour w/General Manager/CEO Inland Action Meeting Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:Seven Oaks Dam Tour w/General Manager/CEO Brief Description of Meeting/Event Value to EVWD Met with General Manager/CEO to discuss District business and tour the Seven Oaks Dam. Brief Description of Meeting/Event Value to EVWD Attended City of San Beranardino Council meeting via Zoom. Meeting Date:1 / 20 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with General Manager/CEO to review agenda and discuss District business. Meeting Date:1 / 21 / 2023 Meeting Date:1 / 10 / 2023 Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 18 / 2023 Event Description:City of San Bernardino Council Meeting Attended Inland Action meeting via Zoom. San Bernardino Mayor Helen Tran was in attendance and provided a presentation at the meeting. Chris Carrillo January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Met with General Manager/CEO to review agenda and discuss District business. 1 / 6 / 2023 Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Chris Carrillo January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended Inland Action meeting via Zoom. Meeting Date:1 / 25 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended EVWD regular board meeting. Meeting Date: Meeting Date:1 / 24 / 2023 Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 1 /05 225 2 1 /10 225 3 1 /11 225 4 1 /12 225 5 1 /16 225 6 1 /18 225 7 1 /19 225 8 1 /19 0 9 1 /23 0 10 1 /23 225 11 1 /24 225 12 1 /25 225 13 1 /26 0 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description ASBCSD General Membership Meeting San Bernardino Board of Water Commissioners Regular Board Meeting Highland Historical Society ACWA Event/Region 9 Meeting ASBCSD Board Meeting Meeting with General Manager/CEO or Designee San Bernardino Valley MWD/Region 1 Mtg Highland Chamber of Commerce Expense Type $2,250.00 $44.54 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date San Bernardino Valley MWD/Resource Cmte Mtg San Bernardino Board of Water Commissioners Regular Board Meeting $2,294.54 Ronald L. Coats January / 68.00 X ( 10 ) 68.00 Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Ronald L. Coats January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: They approved continuing their membership in 2023 in the Association of San Bernardino County Special Districts 1 / 5 / 2023 San Bernardino Valley MWD/Resource Cmte Mtg Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 10 / 2023 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 11 / 2023 Event Description:Regular Board Meeting They voted to retain board leadership as is. There seems to be no interest from other members to be president. They reported that Lake Orville has risen 77 feet since December 1. Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:1 / 12 / 2023 Event Description:ACWA Event/Region 9 Meeting Brief Description of Meeting/Event Value to EVWD Attended the region 9 meeting which was held at SNRC Meeting Date:1 / 16 / 2023 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Attended the monthly board meeting where we discussed association business and our upcoming general meeting DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Meeting Date:1 / 18 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with the general manager to discuss district business Meeting Date:1 / 19 / 2023 Event Description:San Bernardino Valley MWD/Region 1 Mtg Brief Description of Meeting/Event Value to EVWD Attended their Region One Upper Santa Ana River Water Forum. They explored how communities are investing in wastewater to support public health, recreational open space and habitat, and the economic stability of communities within our watershed Meeting Date:1 / 19 / 2023 Event Description:Highland Chamber of Commerce Brief Description of Meeting/Event Value to EVWD Attended their annual installation of officers and community awards dinner Meeting Date:1 / 23 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Reviewed the agenda for our upcoming meeting and discussed other district business Meeting Date:1 / 23 / 2023 Event Description:ASBCSD General Membership Meeting Brief Description of Meeting/Event Value to EVWD Guest was John Gillison, City Manager for the City of Rancho Cucamonga. He spoke on A regional Catalyst for Economic Development, Connecting our Region for Work and Play. He gave a presentation on the high speed rail project from Cucamonga Station to Las Vegas, with construction starting later this year and completion in late 2027. Ronald L. Coats January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 11 12 13 14 15 Meeting Date:1 / 24 / 2023 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD They received their annual audit report. They had an Unmodified Opinion or a clean audit for Fiscal year 2021-2022. They also approved several vendor contracts. They are working on a renewal for the Groundwater Council, which they are a part of, as the 5 year contract expires next month. Meeting Date:1 / 25 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:1 / 26 / 2023 Event Description:Highland Historical Society Brief Description of Meeting/Event Value to EVWD Attended their meeting where our CEO Michael Moore, guest speaker, talked on the history of water in the Highland area and the part that EVWD has played in that history. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 1 /05 225 2 1 /11 225 3 1 /12 225 4 1 /19 225 5 1 /23 225 6 1 /23 0 7 1 /24 225 8 1 /25 225 9 1 /26 225 10 1 /31 225 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description 2x2x2 regional recycled water ad-hoc committee Agenda Review ASBCSD Engineering & Operations Committee Meeting Chamber of Commerce Event Regular Board Meeting Expense Type $2,025.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Agenda Review Regular Board Meeting ACWA Event $2,025.00 Phillip R. Goodrich January / 0.00 X ( 9 ) Report Provided Subtotal Meetings' Stipend Mileage Highland Historical Society DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Phillip R. Goodrich January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Meet with both GM and vice chair for review of current agenda and discuss District affairs 1 / 5 / 2023 Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 11 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 12 / 2023 Event Description:ACWA Event Attend Regular Board meeting Ref. Mins. For this day Brief Description of Meeting/Event Value to EVWD Attend Region 9 ACWA Board meeting at SNRC Meeting Date:1 / 19 / 2023 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD With GM and Vice Chair for review of current agenda and discuss district affairs Meeting Date:1 / 23 / 2023 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Attend Monthly local chapter Special District meeting updates on LAFCO and active State legislations DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Meeting Date:1 / 23 / 2023 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Attend Committee meeting for Dept. updates and updates on SNRC construction progress and plant commissioning Meeting Date:1 / 24 / 2023 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attend Monthly Chamber luncheon speaker topic effective public speaking Meeting Date:1 / 25 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Regular board meeting Ref. Mins. This day Meeting Date:1 / 26 / 2023 Event Description:Highland Historical Society Brief Description of Meeting/Event Value to EVWD Attend society meeting GM Moore spoke on water history in the valley Meeting Date:1 / 31 / 2023 Event Description:2x2x2 regional recycled water ad-hoc committee Brief Description of Meeting/Event Value to EVWD Attend Ad-Hoc committee updates and discussion on regional recycied water project and their progress Phillip R. Goodrich January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 1 /03 225 2 1 /05 225 3 1 /05 0 4 1 /10 0 5 1 /11 225 6 1 /12 225 7 1 /13 225 8 1 /17 225 9 1 /19 225 10 1 /23 225 11 1 /25 225 12 1 /31 0 13 1 /31 225 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.January / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino Valley MWD Meeting with General Manager/CEO or Designee San Bernardino Valley MWD $2,250.00 $2,250.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Engineering & Operations Committee Meeting Regular Board Meeting ACWA Event Recycled Water Committee Meeting San Bernardino Valley MWD Regular Board Meeting ACWA Event East Valley Association of Realtors San Bernardino Valley MWD Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Brief Description of Meeting/Event Value to EVWD San Bernardino County Special Districts Association. Board report assignment. No charge, more than ten in reporting period. Meeting Date:1 / 10 / 2023 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Board report assignment. No charge, more than ten in reporting period. Meeting Date:1 / 11 / 2023 Meeting Date:1 / 5 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 5 / 2023 Event Description:San Bernardino Valley MWD Meeting with Chairman and General Manager/CEO, district business. James Morales, Jr.January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Board meeting. Election of officers and apppointment of commiittee members. Board report assignment. 1 / 3 / 2023 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 James Morales, Jr.January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting with Chairman and General Manager/CEO, District business. Meeting Date:1 / 23 / 2023 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Board of Directors meeting. Board report assignment. Bear Valley Mutual and other committee assignments. Meeting Date:1 / 19 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Region 9 Board of Directors meeting. EVWD Hosting. Meeting Date:1 / 13 / 2023 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD Drought, District, and SNRC update. Board report assignment. Meeting Date:1 / 17 / 2023 Meeting Date:1 / 12 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 11 12 13 14 15 James Morales, Jr.January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Spring trade association conference Region 9 presentation planning. No charge, more than one in reporting day. Meeting Date:1 / 31 / 2023 Event Description:Recycled Water Committee Meeting Brief Description of Meeting/Event Value to EVWD Regional cooperation-recycled water projects. Meeting Date: Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:1 / 31 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 25 / 2023 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #2b February 8, 20231 Meeting Date: February 8, 2023 Agenda Item #2b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: January 25, 2023 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the January 25, 2023 Regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Adminstration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft January 25, 2023 regular board meeting minutes Regular Board Meeting Meeting Date: January 25, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:00 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; Kelly Malloy, Director of Strategic Services; William Ringland, Public Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 4:01 p.m. There being no written or verbal comments, the public participation section was closed. Draft Pending Approval 8 0 9 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the January 25, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:01 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.9(e)(3), 54956.9(b), and 54957 to discuss the items listed on the agenda. RECONVENE THE MEETING The Board reconvened the meeting at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Coats led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a.: Legal Counsel stated that the Board considered a tort claim for damages filed by Ellen Parnell, and upon consideration of the claim, unanimously voted (5-0) that the claim be rejected. With respect to Item #2.b.: No reportable action taken. With respect to Item #2.c.: No reportable action taken. PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. 8 0 9 3.APPROVAL OF CONSENT CALENDAR a.December 14, 2022 Regular Board Meeting Minutes b.January 11, 2023 Regular Board Meeting Minutes c.November 2022 Disbursements: Accounts payable disbursements for the period include check numbers 260328 through 260459, bank drafts, and ACH payments in the amount of $4,162,277.40 and $479,350.69 for payroll d.Approve Investment Report for Quarter Ended December 31, 2022 e.December 2022 Disbursements: Accounts payable disbursements for the period include check numbers 260460 through 260610, bank drafts, and ACH payments in the amount of $9,593,154.03 and $469,283.52 for payroll A motion was made by Director Smith, seconded by Director Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 4.DISCUSSION AND POSSIBLE ACTION ITEMS a. Consider Approval of Updated Facility Use Policy The Director of Strategic Services provided information regarding revisions to the Facility Use Policy. She reviewed the updated fee schedules and group priority rating schedule for District Headquarters and for the Sterling Natural Resource Center. She stated that staff will focus on transitioning most facility rentals to the Sterling Natural Resource Center site, as it was built with facility rentals in mind. Wayne Brown inquired about costs for employees or Board members that want to rent the facilities and also asked about the alcohol deposit. A motion was made by Director Coats, seconded by Director Smith, that the Board approve modifications to Administrative Policy and Programs, 6.4 - Facility Use Policy, as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 8 0 9 b. Consider Approval of 2023-24 Legislative Platform The Public Affairs/Conservation Manager provided information regarding the 2023-24 Legislative Platform. He reviewed the contents of the Legislative Platform and the purpose of the document. He also provided a refresher on the legislative process. A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the 2023-24 Legislative Platform as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 5.REPORTS a.Board of Directors’ Reports Director Coats reported on the following: January 12 he attended the Association of California Water Agencies (ACWA) Region 9 meeting that was held at the Sterling Natural Resource Center (SNRC); January 16 he attended the Association of San Bernardino County Special Districts (ASBCSD) Board meeting where they discussed district business; January 18 he met with the General Manager/CEO to discuss District business; January 19 he attended the San Bernardino Valley Municipal Water District’s (SBVMWD) Region One Upper Santa Ana River Water Forum where they discussed how communities are investing in wastewater to support public health and the economic stability of communities within the watershed; January 19 he attended the Highland Chamber of Commerce Annual Installation Awards dinner; January 23 he met with the General Manager/CEO to review the agenda and to discuss District business; January 23 he attended the ASBCSD monthly meeting where the guest speaker was the City Manager of Rancho Cucamonga; and January 24 he attended the City of San Bernardino Water Department Board meeting where they discussed their audit report. Director Carrillo reported on the following: January 10 he participated in the Inland Action meeting where the new mayor of the City of San Bernardino, Helen Tran, provided a presentation; January 18 he participated in the City of San Bernardino City Council meeting; January 20 he met with the General Manager/CEO to review the agenda and discuss District business; and January 24 he participated in the Inland Action meeting where the Central District Chief Judge discussed judicial issues. Vice Chairman Morales reported on the following: January 12 he attended the ACWA Region 9 Board meeting at the Sterling Natural Resource Center; January 13 he attended the East Valley Association of Realtors Board meeting where he provided an update on East Valley Water District’s business; January 17 he attended the SBVMWD’s Board meeting; January 19 he met with the General Manager/CEO to review the agenda and discuss District business; and January 23 he attended the District’s 8 0 9 Engineering and Operations Committee meeting where they provided an update on the Sterling Natural Resource Center’s third-party contracts. Chairman Goodrich reported on the following: January 12 he attended the ACWA Region 9 Board meeting at the Sterling Natural Resource Center; January 19 he met with the General Manager/CEO to review the agenda and discuss District business; January 23 he attended the District’s Engineering and Operations Committee meeting; January 23 he attended the Association of San Bernardino County Special District’s monthly membership meeting where the City Manager of Rancho Cucamonga discussed high-speed trains; and January 24 he attended the Highland Chamber of Commerce meeting where Scott Ward of Supervisor Dawn Rowe’s office was the speaker. For information only. a.General Manager/CEO Report The General Manager/CEO announced the following: •January 26, he will provide a presentation to the Highland Area Historical Society regarding the District’s history and the history of water in the area. •The District will host a booth at the Highland YMCA’s run event on Sunday, January 29, and will keep race participants hydrated through the EVWD’s water fountain. •February 18 the District will be hosting a Free Conservation Workshop at the SNRC at 10:00 a.m. The workshop will discuss common leaks in the home and how to address them and save water. •January 21 he toured the Seven Oaks Dam and recharge, basins located behind the District, with Director Carrillo. •January 12 he attended the ACWA Region 9 Board meeting which was located at the Sterling Natural Resource Center and provided a tour. •This week the District is hosting Arroyo Valley High School’s (AVHS) CORE Academy Freshmen students at our headquarters site. AVHS would like to incorporate our Water and Resource Management Pathway into their Academy to for students to learn about the water industry and other trade-related careers. While onsite, students will get to experience Field Operations staff’s amazing equipment demonstration and rotate through various departments learning about Engineering, GIS, Finance, Customer Service, Water Treatment, SCADA, and much more. For information only. 8 0 9 b.Legal Counsel Report No report at this time. c.Board of Directors’ Comments Director Smith cited the poem “Excelsior” written by Longfellow and stated the similarity between the poem and the upward progress of the District over the past year. He went on to state he is pleased with the direction of the District and forward movement. Director Carrillo thanked the General Manager/CEO for getting involved with the community and added that it is important to the District. Director Coats thanked the public for attending and expressed his appreciation to staff. He stated that he is happy with the direction that the District is going and the General Manager/CEO is doing a great job. Vice Chairman Morales stated that he is looking forward to the upcoming presentation by the General Manager/CEO at the Highland Are Historical Society meeting. Chairman Goodrich thanked staff and the General Manager/CEO for their patience, transparency, engagement and trust over the past several months. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:34 p.m. Phillip R. Goodrich, Board President Michael Moore, Board Secretary Agenda Item #3a February 8, 20231 Meeting Date: February 8, 2023 Agenda Item #3a Informational Item 6 6 4 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: 14th Street Water Main Project Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Maintaining the water distribution system is a top priority to ensure reliable water service to East Valley Water District (District) customers. Identifying old water mains with significant leak history is important for budget forecasting and scheduling of replacements. Undersized water mains are also important to identify and plan for upgrades to improve the water delivery in the system. Over the past 5 years the water main on 14th Street near La Praix Street has experienced 10 water main breaks. The water main was 4-inches in diameter and 66 years old. It was acquired from the acquisition of Southern California Water Company. The water main is under-sized compared to current District Standards and was recommended for replacement in the 2019 Water System Master Plan. District staff identified the pipeline for replacement using District staff and equipment in order to expedite the replacement to improve water reliability to customers in the area. The 14th Street Water Main Project is located in the City of Highland and required permitting for street repairs. After obtaining the proper permits, Public Affairs sent letters notifying customers of the construction. The water main project started in late October 2022 and was completed early January 2023. Approximately 495 feet of new 6- inch diameter pipe, two new valves and two new fire hydrants were installed. District staff completed the challenging project within schedule and budget. The District will continue to replace aging water mains to improve water reliability to the community we serve. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources B. Enhance Planning Efforts that Respond to Future Demands Agenda Item #3a February 8, 20232 Meeting Date: February 8, 2023 Agenda Item #3a Informational Item 6 6 4 REVIEW BY OTHERS This agenda item has been reviewed by Engineering and the Executive Management Team. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Presentation Patrick Milroy, Operations Manager 14TH STREET IN-HOUSE WATER MAIN REPLACEMENT February 8, 2023 2 WATER MAIN REPLACEMENT PRECONSTRUCTION PROCESS 3 SELECT THE PROJECT: 14TH STREET •Location •14th Street, East of La Praix •Length •495 Feet •Original Pipe Diameter •4-inch steel •9 Services Impacted 4 NOTIFY RESIDENTS IN ADVANCE Impacted Residents Nearby Residents IDENTIFY THE FUTURE WATER MAIN ALIGNMENT Pipeline Work Chlorinate, Pressure Test & Water Quality Sample Draw Any As-Built Changes Abandon Old Water Main Soil Compaction Test Necessary Asphalt Repairs 6 WATER MAIN REPLACEMENT PROCEDURES PREPARING THE WATER MAIN Cement Removal from Exposed Steel Pipe 8 INSTALLING THE NEW WATER MAIN Excavation Trench and Installation New Pipeline INSTALLING THE NEW WATER MAIN Excavation Trench and Installation New Pipeline Excavation of Large Boulders, up to 8 feet in Diameter UNEXPECTED FIELD CONDITIONS 11 ADDITIONAL ENHANCEMENTS •Up-size Water Main Diameter •6-inch ductile iron pipe •Four New Gate Valves •Enhanced ability to isolate water breaks in the future •Two New Fire Hydrants •Assist with water system maintenance •Enhance fire protection New Fire Hydrant Installation ADDITIONAL ENHANCEMENTS Former Fire Hydrant 13 14TH STREET MAIN REPLACEMENT CREW DISCUSSION Agenda Item #3b February 8, 20231 Meeting Date: February 8, 2023 Agenda Item #3b Informational Item 6 6 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Claremont McKenna Rebate Analysis Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS East Valley Water District (District or EVWD) partnered with Claremont McKenna College’s Data Science Capstone to provide real-world experience to students nearing completion of their master’s degree. During the 2022 Fall Semester, students analyzed the effectiveness of EVWD’s conservation rebate program and worked to determine statistical correlations to changes in water consumption. This partnership allowed District staff to receive rebate statistical analysis, while providing guidance and insight to the participating college students. District staff worked with a team of four students who were assigned to the project, along with one faculty advisor to help guide the overall research analysis. Using District provided data, including 861 rebates and water consumption dating back to 2011, the student team ran a statistical regression to show water consumption before and after the rebate, along with an event study regression to understand the role that the different rebate products played in saving water. In addition to the data analysis, the students also included weather data providing context for rebate usage trends. Meeting once a week, the students had the opportunity to interact with District staff to ask questions, request additional information, and better understand the overall Conservation program mission. Over the course of the Fall semester, the students found some preliminary analysis showcasing a decrease in water consumption after rebate installation. However, after further review and direction from their faculty advisor, the students recommended additional review and analysis of the data during the upcoming semester. Work has resumed with a new Spring 2023 student team to continue analyzing the rebate program and further reviewing the research conducted in the Fall semester. Staff anticipates bringing future analysis results to the Governing Board at the completion of this class term. Upon completion of the rebate analysis, staff will determine next steps on future District studies. Agenda Item #3b February 8, 20232 Meeting Date: February 8, 2023 Agenda Item #3b Informational Item 6 6 1 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability D. Provide Quality Information to Encourage Community Engagement III - Deliver Public Service With Purpose While Embracing Continuous Growth D. Embrace an Environment of Active Learning and Knowledge Sharing Through State-of-the-Art Data Management FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS No Attachments Agenda Item #3c February 8, 20231 Meeting Date: February 8, 2023 Agenda Item #3c Informational Item 8 2 5 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Cybersecurity Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The rise of cybersecurity threats poses a significant risk to the District’s critical infrastructure, business operations, and sensitive data. The District implements best management practices and invests in infrastrucre to keep pace with the rapid evolution of malware and cyberattack methods. Cybersecurity principles are the foundation of all network environments, and the District has worked diligently to strengthen the security fabric of these assets by mitigating weak points in the business process. The District’s Information Technology Department (IT) administers the Cybersecurity Plan. A part of the plan is a newly adopted cybersecurity incident preparedness and response procedure. The procedure provides a standard response to quickly recover from a cybersecurity incident within four (4) hours. This is a significant reduction from the previous procedures that allowed up to 4 days to recover from a cybersecurity incident. The plan was adapted to provide workforce telecommuting and other remote business systems without creating network or data vulnerabilities. The District will continue to work with organizations such as Federal Emergency Management Agency (FEMA), Municipal Information Systems Association of California (MISAC), and Water Information Sharing and Analysis Center (WaterISAC) to be aware of the latest risks and ensure emergency preparedness effectiveness when responding to a cybersecurity threat. The District’s defensive approach to cybersecurity is a cyclical process and includes continuous improvement in business systems, hardware and training. The on-going cybersecurity measures by the District conform with industry best practices and protects the District’s technology and data. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization Agenda Item #3c February 8, 20232 Meeting Date: February 8, 2023 Agenda Item #3c Informational Item 8 2 5 REVIEW BY OTHERS This agenda item has been reviewed by the Administration, Finance, and Public Affairs Departments. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Cybersecurity Presentation Ryan Ritualo, IT Manager Cybersecurity Update February 8, 2023 2 SECURITY PROTECTION Secure Endpoints/ Anti-Virus/Malware Access Control DNS Security Firewalls Email and Web Filtering Data 3 NETWORK AND SYSTEM AVAILABILITY Telecommuting IoT Field Staff Business Partners Cloud Services 4 NIST CYBERSECURITY FRAMEWORK Defense In Depth -Layering 1.Identify –Potential threats and malware/viruses •Risk Management/Emergency Preparedness 2.Protect –Implement proactive measures •Least Privilege •Privacy •Zero Trust 3.Detect –Identify threats within the system 4.Respond –Remedy attacks/ eliminate access 5.Recover –Remove and replace infected technology 5 PROTECTED CUSTOMER AND STAFF DATA •Secure payment processes •Secured remote for network access •Encrypted SCADA Radio traffic 6 CYBERSECURITY ATTACKS Types of Attacks •Malware •Ransomware •Data Theft •Denial of Service •Email Phishing Bad Actors •Organized Crime Groups •Black Hat •Hacktivist •Internal Staff Gone Rogue 7 PROTECTING DISTRICT DATA –TECHNICAL CONTROLS •Physical Security •Access Control System •Doors, Lock and Key •Alarm System, Guards, Security Cameras •Firewalls •Email Filtering •DNS Security •Website Filtering •User Access Controls •Network Permissions •End-point Security •Encryption •Patches and Updates •Vulnerability Scanning •Email Sandboxing •Backup and Recovery of Data 8 PROTECTING DISTRICT DATA –ADMINISTRATIVE CONTROLS •Policy and Procedures •Passwords •Change Management •Third-Party Agreements / NDAs •Internal/External Data Access •Cybersecurity Plan •Security Assessments •Awareness and Training •Industry Information Sharing 9 CURRENT INITIATIVES •Network Penetration Test •Upgrade Password Keeper Software •Multi-Factor Authentication •Cybersecurity Insurance •Enhanced SCADA Network Security •Cybersecurity Awareness Training DISCUSSION Water Supply Update 2/1/2023 Updated 1/26/23 Northern California 8 Station 37.5 inches Updated 1/31/23Annual Average: 53.2'' Highland 9.02 inches Updated 2/1/23 WATER YEAR Annual Average: 11.9''October 1- September 30 ACRONYMS CFS = cubic feet per second mAF = million Acre-Feet 30% 28%Capacity STATE WATER PROJECT ALLOCATION WATER SHORTAGE STAGE STATE WATER PROJECT Lake Mead & Powell DISTRICT WATER SUPPLIES GROUNDWATER SURFACE COLORADO RIVER STORAGE OTHER INDICATORS RAINFALL Current Available CapacityCurrentAvailable Capacity 5.02 mAF 84% of Capacity Bunker Hill Basin 2.29 mAF 65% of Capacity Lake Oroville 13.6 8.71 9.8 3.3 6.1 10.9 8.5 4.1 12.3 12.1 11.3 12.2 10.8 Santa Ana River (CFS) 2022-Monthly Flow Average Last YearLast Year 15 mAF Histric Avg 2014-2022 Monthly Average 2023-Monthly Flow Average