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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/08/2023Approved March 8, 2023 Regular Board Meeting Meeting Date: February 8, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Chairman Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; Kelly Malloy, Director of Strategic Services; William Ringland, Public Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Ryan Ritualo, IT Manager; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. 1. APPROVALOFAGENDA a. Approval of Agenda A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the February 8, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2. APPROVAL OF CONSENT CALENDAR a. Approval of Directors Fees and Expenses for January 2023 b. January 25, 2023 Regular Board Meeting Minutes A motion was made by Director Coats, seconded by Director Smith, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 3. INFORMATIONAL ITEMS a. 14th Street Water Main Project Update The Operations Manager provided an update on the 14th Street Water Main Project and discussed several challenges staff overcame while working on the project. Employees who worked on the project were recognized by the Board of Directors for their dedication and hard work. The General Manager/CEO and staff responded to questions from the Board. For information only. b. Claremont McKenna Rebate Analysis Update The Public Affairs/Conservation Manager provided an update on the rebate analysis project performed in partnership with Claremont McKenna College's Data Science Capstone students. He stated that the goal is to find out whether or not the District's rebate program, which began in 2015, leads to water consumption reduction. The students' academic advisor concluded that further analysis is needed due to a data input error and that students will continue to analyze the program with a new student team this spring. The Public Affairs/Conservation Manager responded to questions from the Board. For information only. c. Cybersecurity Update The Information Technology Manager provided a Cybersecurity Update. His discussion included, but was not limited to, the importance of security protection inside and outside the network, cybersecurity attacks, how the District protects data through technical and administrative controls, and current initiatives. The IT Manager stated that one of his greatest accomplishments since he began with the District in 2020, has been the reduction of time for the District to recover from a data loss event, reducing recovery time from four days to four hours. The Information Technology Manager responded to questions from the Board. For information only. 4. REPORTS a. Board of Directors' Reports Director Smith reported on the following: January 26 he attended the Highland Area Historical Society meeting where Mr. Moore was the guest speaker; and February 8 he attended the San Bernardino Valley Water Conservation District Board meeting with nothing to report. Director Carrillo reported on the following: February 1 he attended the City of San Bernardino City Council meeting and February 3 he met with the General Manager/CEO to review the agenda and discuss District business. Director Coats reported on the following: January 26 he attended the Highland Area Historical Society meeting where Mr. Moore was the guest speaker and provided a presentation on the history of water in Highland and the role that the District played; February 2 he attended the San Bernardino Municipal Water Department's Policy/Administration Workshop where they were provided a quarterly upd~te on their investment portfolio; February 3 he attended the California Special Districts Association's Member Services and Professional Development Committee meeting where they reviewed upcoming classes, webinars and financial statistics; and February 6 he met with the General Manager/CEO to review the agenda and to discuss District business. Vice Chairman Morales reported on the following: On February 1 he met with the with the Inland Valley Association of Realtors Board Chairman of the Legislative Committee to discuss legislative priorities, the General Manager/CEO and Chairman were also in attendance; February 2 he met with the General Manager/CEO and Chairman where they were provided a District update; February 3 he attended Association of California Water Agencies Statewide Board meeting where the Sterling Natural Resource Center was highlighted by the Board President; February 7 he attended the San Bernardino Valley Municipal Water District (SBVMWD) Board meeting where they announced new representatives on the Tres Lagos Board, a 30% allocation increase to their State Water Project allocation and discussed Board compensation. Chairman Goodrich reported on the following: January 26 he attended the Highland Area Historical Society meeting where Mr. Moore was the speaker; January 31 he attended the SBVMWD Board meeting; and February 2 he met with the General Manager/CEO to review the agenda and discuss District business. For information only. b. General Manager/CEO Report The General Manager/CEO introduced the Director of Engineering and Operations to present the Water Supply Dashboard. Mr. Noelte reviewed key highlights of the Dashboard. The General Manager/CEO announced the following: • This week the District celebrated eight consecutive years as a Top Workplace in the Inland Empire. • The Legislative and Public Outreach committee will be meeting on Thursday, February 9 at 1:00 p.m. • The Finance and Human Resources Committee will be meeting on Tuesday, February 14 at 4:00 p.m. • On February 18 the District will be hosting a Free Conservation Workshop at the Sterling Natural Resource Center (SNRC) at 10:00 a.m. The workshop will discuss common leaks in the home and how to address them and save water. • In observance of Presidents Day, the District offices and customer service lines will be closed on Monday, February 20. Customers may pay their bill online, by phone, or at any 7-Eleven location. To report a water emergency, residents can call (909) 889-9501 and on-call staff will provide assistance. • Phases 3-5 continue on Greenspot Road for the installation of the regional recycled water pipeline. As a reminder, final street paving will be completed once all project phases have been finished. • District staff participated in the TEEX A&M Cybersecurity Awareness training for Senior Officials and Managers held at the SNRC. Jurupa Community Services District and the Emergency Response Network of the Inland Empire sponsored the two-day event; and there were 40 attendees, six from EVWD. For information only. c. Legal Counsel Report No report at this time. d. Board of Directors' Comments Director Coats expressed his appreciation to staff for going above and beyond for District ratepayers. Vice Chairman Morales stated that the District was well represented at the Regional Recycled Water Ad-hoc Committee (2X2X2) meeting and that he appreciates the work that Valley District staff has done to process the $7 million reimbursement for the Regional Recycled Water Pipeline project. He commended staff for the District's ongoing public outreach regarding the construction on Greenspot Road. Chairman Goodrich stated that he appreciates staff for their hard work on the water main replacement project and on the installation of new fire hydrants. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:54 p.m.