HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/23/2023BOARD OF DIRECTORS
AUGUST 23, 2023
East Valley Water District was formed in 1954 and provides water and wastewater services to
104,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
GOVERNING BOARD EXECUTIVE MANAGEMENT
Phillip R. Goodrich
Chairman of the Board
Michael Moore
General Manager/CEO
James Morales, Jr.
ViceChairman
Brian W. Tompkins
Chief Financial Officer
Chris Carrillo
Governing Board Member
Jeff Noelte
Director of Engineering & Operations
Ronald L. Coats
Governing Board Member
Kerrie Bryan
Director of Administrative Services
David E. Smith
Governing Board Member
Patrick Milroy
Operations Manager
Rocky Welborn
Water Reclamation Manager
Justine Hendricksen
District Clerk
Board of Directors Regular Meeting
August 23, 2023 5:30 PM
Closed Session begins at 4:30 p.m.
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code
Section 54956.9(b)
One (1) Potential Case
b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[Government Code Section 54956.9(a)
Name of Case: Sandra Orozco v. East Valley Water District Employee Events
Association, San Bernardino County Superior Court Case No. CIVSB2311280
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
Telly Award Behind the Scenes: East Valley Water District Video
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Investment Transaction Report for Month Ended July 31, 2023
b.July 2023 Disbursements: Accounts payable disbursements for the period
include check numbers 261485 through 261669, bank drafts, and ACH
payments in the amount of $5,631,661.11 and $748,294.73 for payroll
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Biosolids Hauling and Reuse Agreement Award for the Sterling
Natural Resource Center
b.Consider Approval of a Marketing Contract with Utility Service Partners, Inc., a
HomeServe Company
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSAUGUST 23, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen
District Clerk
Board of Directors Regular Meeting
August 23, 2023 5:30 PM
Closed Session begins at 4:30 p.m.
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code
Section 54956.9(b)
One (1) Potential Case
b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[Government Code Section 54956.9(a)
Name of Case: Sandra Orozco v. East Valley Water District Employee Events
Association, San Bernardino County Superior Court Case No. CIVSB2311280
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
Telly Award Behind the Scenes: East Valley Water District Video
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Investment Transaction Report for Month Ended July 31, 2023
b.July 2023 Disbursements: Accounts payable disbursements for the period
include check numbers 261485 through 261669, bank drafts, and ACH
payments in the amount of $5,631,661.11 and $748,294.73 for payroll
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Biosolids Hauling and Reuse Agreement Award for the Sterling
Natural Resource Center
b.Consider Approval of a Marketing Contract with Utility Service Partners, Inc., a
HomeServe Company
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSAUGUST 23, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting August 23, 2023 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code
Section 54956.9(b)
One (1) Potential Case
b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[Government Code Section 54956.9(a)
Name of Case: Sandra Orozco v. East Valley Water District Employee Events
Association, San Bernardino County Superior Court Case No. CIVSB2311280
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
Telly Award Behind the Scenes: East Valley Water District Video
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Investment Transaction Report for Month Ended July 31, 2023
b.July 2023 Disbursements: Accounts payable disbursements for the period
include check numbers 261485 through 261669, bank drafts, and ACH
payments in the amount of $5,631,661.11 and $748,294.73 for payroll
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Biosolids Hauling and Reuse Agreement Award for the Sterling
Natural Resource Center
b.Consider Approval of a Marketing Contract with Utility Service Partners, Inc., a
HomeServe Company
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSAUGUST 23, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting August 23, 2023 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government CodeSection 54956.9(b)One (1) Potential Caseb.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(a)Name of Case: Sandra Orozco v. East Valley Water District Employee EventsAssociation, San Bernardino County Superior Court Case No. CIVSB23112805:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
Telly Award Behind the Scenes: East Valley Water District Video
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Investment Transaction Report for Month Ended July 31, 2023
b.July 2023 Disbursements: Accounts payable disbursements for the period
include check numbers 261485 through 261669, bank drafts, and ACH
payments in the amount of $5,631,661.11 and $748,294.73 for payroll
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Biosolids Hauling and Reuse Agreement Award for the Sterling
Natural Resource Center
b.Consider Approval of a Marketing Contract with Utility Service Partners, Inc., a
HomeServe Company
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
Agenda Item
#3b
August 23, 20231
Meeting Date: August 23, 2023
Agenda Item #3b
Consent Item
8
4
5
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Investment Transaction Report for Month Ended July 31, 2023
RECOMMENDATION
That the Board of Directors approve the attached Investment Transaction Report for
the month ended July 31, 2023.
BACKGROUND / ANALYSIS
California Government Code §53607 requires the CFO/Treasurer of a public agency to
submit a monthly investment transaction report to the Board of Directors (Board) when
the Board has delegated to the CFO/Treasurer the authority to invest, reinvest, sell, or
exchange securities held in the Agency’s investment portfolio.
During July the District’s balance with LAIF grew $73,544 to $13,795,699. This increase
was due to posting of interest earned during the previous quarter. There were no other
deposits or withdrawals.
Investments held in the District’s US Bank Custodial Account totaled $6,009,984 at the
beginning of July. Earnings added $1,542 to the account, while fees reduced the
balance by $767. No securities were purchased or matured during July.
Amortization of premiums and accretion of discounts on several different securities
added $1,582 the adjusted cost basis for the investments, resulting in an account
balance at the end of July of $6,012,341. This balance is split between a mutual fund
($311,660) and federal securities shown on the attached schedule with a total balance
of $5,700,681.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
Agenda Item
#3b
August 23, 20232
Meeting Date: August 23, 2023
Agenda Item #3b
Consent Item
8
4
5
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
1. Investment Transaction Report for Month Ended July 31 2023
2. LAIF Statement for July 2023
EAST VALLEY WATER DISTRICT
Investment Activity
Month Ended July 31, 2023
Activity (Book Value)
Adjusted
Purch Units /Maturity Prem Amortization/Adjusted Cost Matured /Cost Market
Date Issuer CUSIP Yield Face Value Date 7/1/2023 Disc Accretion 7/1/2023 Purchases Called 7/31/2023 Value
10/19/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 495,306.53 162.97 495,469.50 495,469.50 452,405.00
03/31/21 US Treasury Note 9128CBT7 0.750%500,000 03/31/26 497,434.83 65.69 497,500.52 497,500.52 452,675.00
01/21/20 Tenn Valley Authority 880591ER9 2.875%300,000 09/15/24 301,927.97 (130.59)301,797.38 301,797.38 291,696.00
08/31/22 US Treasury N/B 91282CFG1 3.125%300,000 08/31/24 299,838.00 14.26 299,852.26 299,852.26 293,355.00
05/22/23 US Treasury Note 91282CGX3 3.875%300,000 04/30/25 298,048.18 84.28 298,132.46 298,132.46 294,258.00
06/15/23 US Treasury Bill 912797FU6 5.110%300,000 12/14/23 292,848.16 1,335.58 294,183.74 294,183.74 294,075.00
07/30/20 Federal Home Loan Bank 3130AJUN7 0.550%250,000 07/30/24 249,982.85 1.43 249,984.28 249,984.28 237,752.50
08/06/20 Freddie Mac 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 91,597.00
09/30/21 Federal Home Loan Bank 3030APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 178,666.00
03/30/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 271,560.00
03/30/21 Federal Home Loan Bank 3130ALPB4 0.800%300,000 05/30/25 300,000.00 300,000.00 300,000.00 276,930.00
03/30/21 Federal Home Loan Bank 3130ALU93 0.750%200,000 06/30/25 200,000.00 200,000.00 200,000.00 184,434.00
09/20/21 Federal Home Loan Bank 3130AKL79 0.250%115,000 12/28/23 114,978.88 3.55 114,982.43 114,982.43 112,497.60
09/30/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 357,216.00
10/18/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 198,743.92 44.52 198,788.44 198,788.44 181,738.00
10/26/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,997.00 299,997.00 299,997.00 269,892.00
10/27/21 Federal Home Loan Bank 3130AJK24 0.480%100,000 09/01/23 100,000.37 (0.20)100,000.17 100,000.17 99,564.00
10/28/21 Federal Home Loan Bank 3130APLB9 0.850%100,000 10/28/24 100,000.00 100,000.00 100,000.00 94,329.00
11/24/21 Federal Home Loan Bank 3130APWP6 0.600%200,000 11/24/23 200,000.00 200,000.00 200,000.00 196,906.00
11/30/21 Federal Home Loan Bank 3130APUY9 1.000%200,000 02/28/25 200,000.00 200,000.00 200,000.00 186,648.00
11/30/21 Federal Home Loan Bank 3130AQ2H5 1.050%100,000 11/25/24 99,992.67 0.32 99,992.99 99,992.99 94,302.00
08/30/22 Federal Home Loan Bank 3130AT2N6 3.700%250,000 02/28/24 250,000.00 250,000.00 250,000.00 246,990.00
11/23/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 180,648.00
5,715,000.00 5,699,099.36 1,581.81 5,700,681.17 --5,700,681.17 5,340,134.10
Attachment A
Agenda Item
#3c
August 23, 20231
Meeting Date: August 23, 2023
Agenda Item #3c
Consent Item
8
4
7
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: July 2023 Disbursements: Accounts payable disbursements for the period
include check numbers 261485 through 261669, bank drafts, and ACH payments in the
amount of $5,631,661.11 and $748,294.73 for payroll
RECOMMENDATION
That the Board of Directors approve the District's expense disbursements for the period
July 1, 2023 through July 31, 2023 in the amount of $6,379,955.84.
BACKGROUND / ANALYSIS
In the continued effort to be fiscally transparent, the payment register for supplies,
materials, services, and payroll for July 2023 is attached for review and approval. This
process provides the Board of Directors and the public with an opportunity to review
the expenses of the District. Accounts Payable are processed weekly, while payroll is
processed bi-weekly. Information to justify each expenditure is available through the
Finance Department.
Accounts payable disbursements for the period include check numbers 261485 through
261669, bank drafts, and ACH Payments in the amount of $5,631,661.11 and
$748,294.73, for payroll. Significant expenses greater than or equal to $50,000 are
further explained below:
Agenda Item
#3c
August 23, 20232
Meeting Date: August 23, 2023
Agenda Item #3c
Consent Item
8
4
7
Also, in accordance with California Government Code Section 53065.5, staff has
attached the 2022-23 Annual Reimbursement Report disclosing all reimbursements to
staff for more than $100 during the previous fiscal year. All reimbursements are
appropriately described and are in accordance with the District’s reimbursement
policies.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
This item is funded in the current fiscal year budget.
Agenda Item
#3c
August 23, 20233
Meeting Date: August 23, 2023
Agenda Item #3c
Consent Item
8
4
7
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
1. July 2023 Payment Register
2. Annual Reimbursement Report FY 2022-23
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
7/5/2023 261485 OSCAR KOSLOSKY 75.00
7/6/2023 261486
ACS SUPPORT 26.00
7/6/2023 261487 DENTAL HEALTH SERVICES 158.10
7/6/2023 261488
DIRECTV 296.23
7/6/2023 261489 DONEGAN TREE SERVICE 800.00
7/6/2023 261490
EVERSOFT, INC 283.30
7/6/2023 261491 EWING IRRIGATION PRODUCTS INC 493.07
7/6/2023 261492
EXPERIAN 355.60
7/6/2023 261493 EYE MED VISION CARE 1,534.40
7/6/2023 261494
FIRST CHOICE SERVICES 156.47
7/6/2023 261495 FRANCHISE TAX BOARD 1,012.53
7/6/2023 261496
HOSE-MAN, INC.3,233.31
7/6/2023 261497 HYDROTECH ELECTRIC 29,666.00
7/6/2023 261498
INLAND WATER WORKS SUPPLY CO 657.47
7/6/2023 261499 K & L HARDWARE 30.15
7/6/2023 261500
O'REILLYS AUTO PARTS 1,477.70
7/6/2023 261501 RYAN HERCO FLOW SOLUTIONS 167.63
7/6/2023 261502
SERGIO D. FIERRO 1,860.00
7/6/2023 261503 SO CAL GAS 160.67
7/6/2023 261504
Solitude Lake Management LLC 1,225.00
7/6/2023 261505 THE WINNER INDUSTRIAL SUPPLY INC 868.51
7/6/2023 261506
VALLEY OFFICE EQUIPMENT 3.01
7/6/2023 261507 WATER SYSTEMS CONSULTING, INC 16,951.20
7/6/2023 261508
BRENDA REZA 543.00
7/6/2023 261509 DIANA GARCIA 538.50
7/6/2023 261510
BRITTANY SEQUEIRA 200.00
7/6/2023 261511 PHUOC TRUONG 200.00
7/6/2023 261512
ROBYNN CAPESTANY 200.00
7/6/2023 261513 ENGINEERING RESOURCES 585.00
7/6/2023 261514
WADE RIDDERING 76.84
7/6/2023 261515 JOHN MUSTIN 106.77
7/6/2023 261516
NANCY BENITEZ 103.72
7/6/2023 261517 RICHARD M DIAZ 6.38
7/6/2023 261518
EDUARDO CASTANEDA 121.22
7/13/2023 261519 SALEM DIAB 89.82
7/13/2023 261520
FLORENCE M LIU 129.41
7/13/2023 261521 MV 18013 LLC 129.95
7/13/2023 261522
JACK CARVER 4.38
7/13/2023 261523 DOTY BROS CONTRUCTION CO 2,168.62
7/13/2023 261524
K.L VENTURES 1,639.90
7/13/2023 261525 GLENDYS BROUSSARD 150.00
7/13/2023 261526
AMERICAN FIDELITY ASSURANCE COMPANY 3,073.43
7/13/2023 261527
AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22
7/13/2023 261528 APPLEONE EMPLOYMENT SERVICE 853.29
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 1 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
7/13/2023 261529 AUTOZONE PARTS 29.91
7/13/2023 261530 BUGGY ROGERS PAINTING 3,828.00
7/13/2023 261532
BURRTEC WASTE/ 5455 Industrial pkwy 711.82
7/13/2023 261533 BURRTEC WASTE/ E. 111 MILL ST 1,586.99
7/13/2023 261534
CHEM-TECH INTERNATIONAL INC 4,830.04
7/13/2023 261535 CULLIGAN OF ONTARIO 168.43
7/13/2023 261536
EAGLE AERIAL PHOTOGRAPHY INC 4,950.00
7/13/2023 261537 FIRST CHOICE SERVICES 45.00
7/13/2023 261538
HADRONEX, INC dba SMARTCOVER SYSTEMS 195.00
7/13/2023 261539 HARPER & ASSOCIATES ENGINEERING, INC 2,623.00
7/13/2023 261540
K & L HARDWARE 221.00
7/13/2023 261541 KOPPEL & GRUBER PUBLIC FINANCE 1,227.20
7/13/2023 261542
LIEBERT CASSIDY WHITMORE LCW 4,270.00
7/13/2023 261543 LOGICALIS, INC 17,633.76
7/13/2023 261544
Marvin's Mobile Truck Wash 1,560.00
7/13/2023 261545 READY EQUIPMENT RENTAL, INC.403.68
7/13/2023 261546
SAN BERNARDINO COUNTY, ATC CONTROLLER DIVISION 20,000.00
7/13/2023 261547 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 19,393.45
7/13/2023 261548
SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT 4,500.00
7/13/2023 261549 SOUTH COAST A Q M D 1,330.52
7/13/2023 261550
SOUTHERN CALIFORNIA EDISON COMPANY 16,763.46
7/13/2023 261551 SPECTRUM 7,763.19
7/13/2023 261552
ULINE, INC.2,791.95
7/13/2023 261553 UNIFIRST CORPORATION 2,372.05
7/20/2023 261558
AAYISHA VALENTIN 100.00
7/20/2023 261559
ADELA MARTINEZ 130.00
7/20/2023 261560 ANDREA BUGARIN 90.00
7/20/2023 261561
ARNULFO ALVAREZ 194.00
7/20/2023 261562 BAO NGHIEM 30.00
7/20/2023 261563 BEVERLY MCCARTHY 200.00
7/20/2023 261564
DIANA CASTILLO 52.00
7/20/2023 261565 DONNAR CARTER 150.00
7/20/2023 261566
EDWARD KLUSS 121.98
7/20/2023 261567 EMILY ISHIKAWA 30.00
7/20/2023 261568
FERAS NAEEM 350.00
7/20/2023 261569 GEORGIANNA PINEDO 200.00
7/20/2023 261570
IRENE TORRES 200.00
7/20/2023 261571 IRINA KANEVAVASTA 150.00
7/20/2023 261572
JESSICA RUIZ 150.00
7/20/2023 261573 JOSE ALCANTAR 200.00
7/20/2023 261574
JUANITA ARANDA 200.00
7/20/2023 261575 KATHLEEN MATLOCK 55.44
7/20/2023 261576
KEITH ALLEN 350.00
7/20/2023 261577 KELLY REYES 200.00
7/20/2023 261578
LAMIKA LYDIA 100.00
7/20/2023 261579 LEONARDO AGUILAR 138.00
7/20/2023 261580
LEROY WERNER 200.00
7/20/2023 261581 LETICIA OTEY 200.00
7/20/2023 261582
LORIEN SANDERS 107.68
7/20/2023 261583 LUCAS REED 150.00
7/20/2023 261584
MARILYN FRY 118.96
7/20/2023 261585 MARLYN CATALON 150.00
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 2 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
7/20/2023 261586 MARY PRATER 200.00
7/20/2023 261587 MELANEE GALLINA 138.00
7/20/2023 261588
MICKEY MCDONALD 300.00
7/20/2023 261589 MOLLY CHEE 200.00
7/20/2023 261590
Oscar Medellin 30.00
7/20/2023 261591 OTONIEL MEJIA 150.00
7/20/2023 261592
PETITE CUNNINGHAM 100.00
7/20/2023 261593 ROBERT DASHOFF 133.68
7/20/2023 261594
ROBERT ELDER 150.00
7/20/2023 261595 SHARON RUSSELL 200.00
7/20/2023 261596
SHARON SUMMERS 314.50
7/20/2023 261597 SHIRLEY CARPER 200.00
7/20/2023 261598
SONIA DAVALOS 150.00
7/20/2023 261599 SUE TVELIA 200.00
7/20/2023 261600
TERESA FIKE 150.00
7/20/2023 261601 TIFFANY HENDRICKS 150.00
7/20/2023 261602
VALERIE CUSSON 29.98
7/20/2023 261603 WEI ZHAO 90.04
7/20/2023 261604
ACS SUPPORT 26.00
7/20/2023 261606
AUTOZONE PARTS 257.58
7/20/2023 261607 BRAVO SIGNS & DESIGN, INC 45,825.00
7/20/2023 261608 CALIFORNIA UTILITIES EMERGENCY ASSOCIATION 500.00
7/20/2023 261609
COUNTY OF SAN BERNARDINO, PUBLIC HEALTH 144.00
7/20/2023 261610 CROSNO CONSTRUCTION, INC.49,307.00
7/20/2023 261611
DIRECTV 43.29
7/20/2023 261612 DONEGAN TREE SERVICE 4,500.00
7/20/2023 261613
EUCLID MANAGERS, INSURANCE SERVICES INC.360.00
7/20/2023 261614 FRANCHISE TAX BOARD 1,099.67
7/20/2023 261615
GEOSCIENCE SUPPORT SERVICES, INC 41,911.25
7/20/2023 261616 Health and Human Resource Center Inc.121.50
7/20/2023 261617
I INLAND (KENWORTH (US) INC.)2,319.24
7/20/2023 261618 INLAND DESERT SECURITY & COMMUNICATIONS, INC 849.65
7/20/2023 261619
LOWE'S 452.54
7/20/2023 261620 McGrath's Catering 1,486.35
7/20/2023 261621
North Star Consulting Inc.12,592.57
7/20/2023 261622 O'REILLYS AUTO PARTS 1,679.49
7/20/2023 261624
PETTY CASH 299.00
7/20/2023 261625 Rodrigo Herrera 920.00
7/20/2023 261626 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 720,160.92
7/20/2023 261627 SOUTHERN CALIFORNIA EDISON COMPANY 239,307.14
7/20/2023 261628
Texas Life Insurance Company 592.46
7/20/2023 261629 UNIFIRST CORPORATION 507.92
7/20/2023 261630
UNITED SITE SERVICES OF CALIFORNIA, INC 2,912.20
7/20/2023 261631 WATER SYSTEMS CONSULTING, INC 13,397.50
7/20/2023 261632
BRECKENRIDGE PROPERTY FUND 2016 LLC 139.71
7/20/2023 261633 PHILIP LAO 202.40
7/20/2023 261634
BOBBY KING 134.56
7/20/2023 261635 BASELINE 111101 TRUST 82.34
7/21/2023 261636
Ana Stephanie Moreno Menendez 2,596.18
7/27/2023 261637
AIR CHIEF, INC.495.56
7/27/2023 261638 APPLEONE EMPLOYMENT SERVICE 654.36
7/27/2023 261639
AT&T 2,625.07
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 3 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
7/27/2023 261640 Chase Truck Mobile Service 7,412.33
7/27/2023 261642 CHEM-TECH INTERNATIONAL INC 47,681.12
7/27/2023 261643
CITY OF HIGHLAND 350.00
7/27/2023 261644 CITY OF HIGHLAND 304,254.00
7/27/2023 261645
GOLDAK, INC.4,239.67
7/27/2023 261646 Golf Cars of Riverside, Inc 14,422.33
7/27/2023 261647
I INLAND (KENWORTH (US) INC.)359.30
7/27/2023 261648 INTERSTATE BATTERY 300.95
7/27/2023 261649
K & L HARDWARE 86.74
7/27/2023 261650 KONICA MINOLTA BUSINESS SOLUTIONS 588.04
7/27/2023 261651
Marvin's Mobile Truck Wash 810.00
7/27/2023 261652 McPeak Corporation 2,100.00
7/27/2023 261653
METLIFE SMALL BUSINESS CENTER (Dental)11,156.41
7/27/2023 261654 METROPOLITAN LIFE INS CO 93.30
7/27/2023 261655
NORTH FORK WATER CO 114,352.00
7/27/2023 261656 O'REILLYS AUTO PARTS 558.93
7/27/2023 261657
PILAR ONATE 4,725.00
7/27/2023 261658 SO CAL GAS 29.58
7/27/2023 261659
SOUTH COAST A Q M D 665.26
7/27/2023 261660 SOUTHERN CALIFORNIA EDISON COMPANY 5,605.64
7/27/2023 261661
SOUTHERN CALIFORNIA EMERGENCY
MEDICINE/COLTON/REDLANDS 115.00
7/27/2023 261662
Stock All Service - Calimesa 502.15
7/27/2023 261663 US BANCORP SERVICE CENTER 37,642.33
7/27/2023 261669
VALLEY OFFICE EQUIPMENT 0.71
BANK DRAFTS
7/3/2023 DFT0004963 GLOBAL PAYMENTS 17,716.74
7/3/2023 DFT0004964
MERCHANT BANKCD 511.84
7/7/2023 DFT0004955 CA SDI Tax 6,090.09
7/7/2023 DFT0004956
CALPERS/ DEFERRED COMPENSATION 22,212.56
7/7/2023 DFT0004957 CALPERS/ RETIREMENT 50,316.26
7/7/2023 DFT0004958
Federal Payroll Tax 82,572.98
7/7/2023 DFT0004959 Medicare 19,990.24
7/7/2023 DFT0004960
Social Security 233.36
7/7/2023 DFT0004961 STATE DISBURSEMENT UNIT 908.77
7/7/2023 DFT0004962
State Payroll Tax 34,500.87
7/11/2023 DFT0004965 FORTE, ACH DIRECT INC, ACH FEES 4,670.38
7/18/2023 DFT0004966
PayNearMe, Inc.398.00
7/21/2023 DFT0004967 CA SDI Tax 2,871.51
7/21/2023 DFT0004968
CALPERS/ DEFERRED COMPENSATION 22,924.42
7/21/2023 DFT0004969 CALPERS/ RETIREMENT 58,062.01
7/21/2023 DFT0004970
Federal Payroll Tax 36,502.72
7/21/2023 DFT0004971 Medicare 9,844.30
7/21/2023 DFT0004972
Social Security 1,351.30
7/21/2023 DFT0004973 STATE DISBURSEMENT UNIT 908.77
7/21/2023 DFT0004974
State Payroll Tax 13,538.75
7/25/2023 DFT0004978 CBB 1,273.70
7/26/2023 DFT0004975
CALPERS,GASB & 1959 SURVIVOR BENEFITS 972.00
7/26/2023 DFT0004976 CALPERS, UAL PAYMENT 957,239.00
7/26/2023 DFT0004977
CALPERS,GASB & 1959 SURVIVOR BENEFITS 986.40
7/31/2023 DFT0004979 PayNearMe, Inc.246.76
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 4 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
ACH PAYMENTS
7/6/2023 10012757
ADCOMP SYSTEMS, INC 319.29
7/6/2023 10012758 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.4,150.00
7/6/2023 10012759 AMAZON CAPITAL SERVICES, INC 1,391.44
7/6/2023 10012760
APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 25.12
7/6/2023 10012761 BARRY'S SECURITY SERVICES, INC 9,126.37
7/6/2023 10012762 BOOT BARN, INC 1,325.65
7/6/2023 10012763
CINTAS CORPORATION (FIRST AID)236.64
7/6/2023 10012764 CIVICPLUS -ICON ENTERPRISES, INC 9,983.18
7/6/2023 10012765
CLARK PEST CONTROL 134.00
7/6/2023 10012766 CLA-VAL CO 5,043.66
7/6/2023 10012767
DANGELO CO INC 20,986.32
7/6/2023 10012768 EVWD EMPLOYEES EVENTS ASSOC 290.52
7/6/2023 10012769
FERGUSON ENTERPRISES, INC.32,528.22
7/6/2023 10012770 FRONTIER COMMUNICATIONS 81.19
7/6/2023 10012771
GENESIS INDUSTRIAL SUPPLY, INC 761.98
7/6/2023 10012772 GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00
7/6/2023 10012773
GRAINGER 105.82
7/6/2023 10012774 JOSE MILLAN 180.00
7/6/2023 10012775
KRIEGER & STEWART, INCORPORATED 105,172.03
7/6/2023 10012776 LINCOLN NATIONAL LIFE INS CO.2,264.53
7/6/2023 10012777
MANAGED MOBILE, INC.6,162.33
7/6/2023 10012778 NEOGOV 4,817.00
7/6/2023 10012779
RESOLUTE 4,200.00
7/6/2023 10012780 SAFETY KLEEN SYSTEMS, INC.353.84
7/6/2023 10012781
STUBBIES PROMOTIONS INC 456.80
7/6/2023 10012782 Troy A. Yergens 250.00
7/6/2023 10012783 TYLER TECHNOLOGIES, INC 89,337.98
7/6/2023 10012784 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 2,877.95
7/6/2023 10012785
CAROL CALES 555.99
7/6/2023 10012786 DANIEL DAVIS 663.92
7/6/2023 10012787
DAVID HERNANDEZ 505.94
7/6/2023 10012788 ED KING 850.00
7/6/2023 10012789
ELISEO OCHOA 562.73
7/6/2023 10012790 JOHN MURA 730.10
7/6/2023 10012791
MARTHA T DURAN 850.00
7/6/2023 10012792 MICHAEL HENDERSON 737.18
7/6/2023 10012793
REBECCA KASTEN 639.46
7/6/2023 10012794 RICHARD BECERRA 737.18
7/13/2023 10012795
ADCOMP SYSTEMS, INC 100.00
7/13/2023 10012796
ALBERT A. WEBB ASSOCIATES 32,136.00
7/13/2023 10012797 AMAZON CAPITAL SERVICES, INC 6,294.58
7/13/2023 10012798
ASBCSD 120.00
7/13/2023 10012799 BARRY'S SECURITY SERVICES, INC 8,103.73
7/13/2023 10012800 CLARK PEST CONTROL 56.00
7/13/2023 10012801
CORELOGIC SOLUTIONS, LLC 392.04
7/13/2023 10012802 ECOTECH SERVICES, INC 74,912.00
7/13/2023 10012803
EXCEL LANDSCAPE, INC 630.73
7/13/2023 10012804 FRONTIER COMMUNICATIONS 46.57
7/13/2023 10012805
JC LAW FIRM 9,735.00
7/13/2023 10012806 JOSE MILLAN 320.00
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 5 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
7/13/2023 10012807 LEGEND PUMP AND WELL SERVICES 20,917.01
7/13/2023 10012808 MANAGED HEALTH NETWORK 238.56
7/13/2023 10012809
MANAGED MOBILE, INC.2,946.52
7/13/2023 10012810 MCMASTER-CARR 143.76
7/13/2023 10012811
MIKE J. ROQUET CONSTRUCTION INC 14,975.89
7/13/2023 10012812 MOBILE OCCUPATIONAL SERVICES, INC 10.00
7/13/2023 10012813
PLUMBERS DEPOT INC.328.07
7/13/2023 10012814 PR DIAMOND PRODUCTS, INC 1,335.00
7/13/2023 10012815
QUADIENT, INC 409.51
7/13/2023 10012816 QUINN COMPANY 87.84
7/13/2023 10012817
SDRMA, SPECIAL DISTRICT RISK MGMT 1,364,226.43
7/13/2023 10012818 SG CREATIVE, LLC 4,840.00
7/13/2023 10012819
SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 500.00
7/13/2023 10012820 STAPLES BUSINESS ADVANTAGE 735.88
7/13/2023 10012821
STERICYCLE, INC DBA SHRED-IT 161.98
7/13/2023 10012822 STEVE A. FILARSKY, ATTORNEY AT LAW 437.50
7/13/2023 10012823
TROY ALARM, INC.795.00
7/13/2023 10012824 TYLER TECHNOLOGIES, INC 4,451.85
7/13/2023 10012825
UNDERGROUND SERVICE ALERT 787.00
7/13/2023 10012826 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 337.18
7/13/2023 10012827
VALERO FLEET, WEX BANK 15,232.57
7/13/2023 10012828
VISTA PAINTS 159.32
7/13/2023 10012829 VULCAN MATERIALS CO/ CALMAT CO 6,418.15
7/13/2023 10012830 WAXIE SANITARY SUPPLY 55.34
7/20/2023 10012831
ACI PAYMENTS INC.44.75
7/20/2023 10012832
ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.11,700.00
7/20/2023 10012833 ALBERT A. WEBB ASSOCIATES 31,020.00
7/20/2023 10012834
AMAZON CAPITAL SERVICES, INC 3,620.84
7/20/2023 10012835 ANTHESIS 9,989.19
7/20/2023 10012836 BARRY'S SECURITY SERVICES, INC 8,150.63
7/20/2023 10012837
BURGESS MOVING & STORAGE 1,946.25
7/20/2023 10012838 CLARK PEST CONTROL 167.00
7/20/2023 10012839
CLINICAL LAB OF S B 8,341.00
7/20/2023 10012840 DANGELO CO INC 1,703.12
7/20/2023 10012841
EVWD EMPLOYEES EVENTS ASSOC 390.49
7/20/2023 10012842 GENESIS INDUSTRIAL SUPPLY, INC 463.49
7/20/2023 10012843
GROUP DELTA CONSULTANTS, INC 39,727.69
7/20/2023 10012844 JASON WOLF 4,289.49
7/20/2023 10012845
KRIEGER & STEWART, INCORPORATED 28,446.20
7/20/2023 10012846 MANAGED HEALTH NETWORK 10.08
7/20/2023 10012847
MCMASTER-CARR 22.60
7/20/2023 10012848 MIKE J. ROQUET CONSTRUCTION INC 3,168.00
7/20/2023 10012849
RESOLUTE 4,200.00
7/20/2023 10012850 STAPLES BUSINESS ADVANTAGE 244.33
7/20/2023 10012851
STERICYCLE, INC DBA SHRED-IT 155.04
7/20/2023 10012852 TYLER TECHNOLOGIES, INC 520.00
7/20/2023 10012853
VERIZON WIRELESS 6,395.14
7/20/2023 10012854
VULCAN MATERIALS CO/ CALMAT CO 1,720.31
7/27/2023 10012855 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.15,504.39
7/27/2023 10012856
ALBERT A. WEBB ASSOCIATES 54,131.67
7/27/2023 10012857 ALLISON MECHANICAL, INC 1,361.08
7/27/2023 10012858
AMAZON CAPITAL SERVICES, INC 1,222.83
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 6 of 7
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
7/27/2023 10012859 AMERICAN TECH LOGISTICS INC 12,000.00
7/27/2023 10012860
APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 292.79
7/27/2023 10012861 ASHOK K. DHINGRA, AKD CONSULTING 21,720.46
7/27/2023 10012862 BARRY'S SECURITY SERVICES, INC 6,849.12
7/27/2023 10012863
BOOT BARN, INC 2,621.43
7/27/2023 10012864 CALIFORNIA TOOL & WELDING SUPPLY 5,913.81
7/27/2023 10012865
CINTAS CORPORATION (FIRST AID)1,027.75
7/27/2023 10012866 CLA-VAL CO 8,432.84
7/27/2023 10012867
CORE & MAIN LP 18,325.75
7/27/2023 10012868 DANGELO CO INC 105,681.51
7/27/2023 10012869
ENERGAGE, LLC 2,315.25
7/27/2023 10012870 EXCEL LANDSCAPE, INC 21,362.34
7/27/2023 10012871
FRONTIER COMMUNICATIONS 1,854.64
7/27/2023 10012872 GENESIS INDUSTRIAL SUPPLY, INC 1,129.62
7/27/2023 10012873
JASON WOLF 710.51
7/27/2023 10012874 JC LAW FIRM 2,817.50
7/27/2023 10012875
JONATHAN FLORES 162.55
7/27/2023 10012876 JOSE MILLAN 2,820.00
7/27/2023 10012877
LANDS END INC 290.79
7/27/2023 10012878 MANAGED MOBILE, INC.3,505.32
7/27/2023 10012879
MCCALL'S METER SALES & SERVICE 2,820.00
7/27/2023 10012880 MCMASTER-CARR 328.67
7/27/2023 10012881
NATIONAL CONSTRUCTION RENTALS 178.49
7/27/2023 10012882 Northern Tool & Equipment Catalog Company LLC 840.60
7/27/2023 10012883 QUINN COMPANY 5,954.97
7/27/2023 10012884 Ricardo A Hernandez Moreno 608.98
7/27/2023 10012885
RK VENTURE LLC 2,075.00
7/27/2023 10012886 Safety Compliance Company 200.00
7/27/2023 10012887
SAFETY KLEEN SYSTEMS, INC.353.84
7/27/2023 10012888 SEASONS AND REASONS, LLC 8,750.00
7/27/2023 10012889
STAPLES BUSINESS ADVANTAGE 405.83
7/27/2023 10012890 THE GRANT FARM (MOMENTUM)630.00
7/27/2023 10012891
TSR PERFORMANCE 1,594.28
7/27/2023 10012892 TYLER TECHNOLOGIES, INC 440.00
7/27/2023 10012893
Veolia WTS Analytical Instruments, Inc.2,920.05
7/27/2023 10012894
VULCAN MATERIALS CO/ CALMAT CO 1,733.07
7/27/2023 10012895 WAXIE SANITARY SUPPLY 1,514.81
7/27/2023 10012896 WHITE CAP LP 724.08
TOTAL 5,631,661.11$
PAYMENT REGISTER
JULY 1, 2023 - JULY 31, 2023 Page 7 of 7
EVWD Staff
DATE INDIVIDUAL DESCRIPTION AMOUNT PAID
07/06/22 Jon Peel Work Shirts $ 129.26
07/28/22 Jeremy Subriar Certification Fee 105.00
Feb 2023 Kerrie Bryan Bi-Annual cell phone replacement 600.00
02/21/23 Jose Torres American Water College 349.98
02/22/23 Brenda Van Meter Airfare for admin award 177.96
03/07/23 Ken Taylor Certification T4 140.00
3/8/2023 John Drury Cert renewal D5 105.00
3/13/2023 Michael Baffa SN County Backflow tester Cert renewal 147.67
3/20/2023 Jeremy subriar training reimbursement 161.51
3/21/2023 Jonathan Flores Sacramento state water program class 1,081.53
4/5/2023 Jeremy Subriar Fuel and Parking reimbursement AWWA conference 153.14
4/7/2023 Brenda VanMeter Conference reimbursement 1,199.00
5/16/2023 Jonathan Flores Treatment Class Review 100.00
TOTAL 4,450.05$
EVWD Directors
DATE INDIVIDUAL DESCRIPTION AMOUNT PAID
10/13/22 Ronald L. Coats CSDA-Hotel and Breakfast in Sacramento $ 294.36
11/28/22 David E. Smith Lodging for ACWA Conference 483.56
11/29-11/30/2022 James Morales Jr.Accommodation ACWA Trade Conference 483.56
11/29/23 Phillip R. Goodrich Lodging for ACWA Conference 483.56
11/30/23 Ronald L. Coats ACWA-Hotel 553.56
2/3/2023 Ronald L. Coats CSDA-Hotel in Sacramento 218.64
TOTAL 2,517.24$
ANNUAL REIMBURSEMENT REPORT
FY 2022-23
Page 1 of 1
Agenda Item
#4a
August 23, 20231
Meeting Date: August 23, 2023
Agenda Item #4a
Discussion Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider Biosolids Hauling and Reuse Agreement Award for the Sterling
Natural Resource Center
RECOMMENDATION
That the Board of Directors authorize the General Manager/CEO to execute Agreement
2023.08 for Biosolids Hauling and Disposal/Reuse Services with Synagro-WWT, Inc. to
haul and treat Biosolids produced at Sterling Natural Resource Center.
BACKGROUND / ANALYSIS
Treatment processes at Sterling Natural Resource Center (SNRC) will result in biosolids
that require management in accordance with State and Federal regulations. In 2022,
the Board approved an agreement with Rialto Bioenergy Facility, LLC for the hauling
and treatment of those biosolids at an expected cost of roughly $99.14 per wet ton of
biosolids processed. The treatment involves the thermal conversion of biosolids to
biochar, which provides a greater degree of treatment than required by current
regulations.
The Rialto Bioenergy Facility is not ready at this time and lower-cost alternatives are
available, therefore staff issued a request for proposals (RFP) on June 8, 2023, to haul
and dispose/reuse 52 wet tons per day of biosolids that are anticipated to be produced
by the SNRC. Two parties submitted proposals, Lystek and Synagro-WWT, Inc. Staff
evaluated both proposals and determined that the Lystek proposal was non-responsive
to the requirements of the RFP. The Synagro-WWT, Inc. proposal met the RFP
requirements and staff determined the costs were reasonable.
The services offered by Synagro included the beneficial reuse of biosolids by producing
a Class A compost at the Nursery Products Hawes Composting Facility in San
Bernardino County near Barstow as well as backup provisions for processing of biosolids
at Liberty Composting in Kern County. Synagro offered the described services for the
Nursery Products Composing Facility for $67.95 per wet ton with other minor charges
for: fuel surcharges, trailer maneuvering charges and load minimum guarantees.
The anticipated annual savings to the District would be $565,877 to utilize the Synagro
services compared to the Rialto Bioenergy Facility services based on full production of
biosolids.
Agenda Item
#4a
August 23, 20232
Meeting Date: August 23, 2023
Agenda Item #4a
Discussion Item
Staff has negotiated with Synagro and developed a draft agreement for consideration
which is attached to this staff report.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
A. Identify Opportunities to Optimize Natural Resources
IV - Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
REVIEW BY OTHERS
This agenda item has been reviewed by the Executive Management Team
FISCAL IMPACT
The first-year contract costs are included in the current fiscal year budget. Funding for
subsequent years will be subject to the Board‘s approval of future fiscal year budgets.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Rocky Welborn
Water Reclamation Manager
ATTACHMENTS
Biosolids Hauling Agreement
1
1
1
7
9
EAST VALLEY WATER DISTRICT
AGREEMENT NO. 2023.08
FOR SERVICES
WITH
SYNAGRO-WWT, INC.
THIS AGREEMENT is made this 23 day of August 2023, by and between the EAST VALLEY
WATER DISTRICT, a County Water District organized and operating pursuant to California Water
Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and Synagro-WWT, Inc,
a Corporation (hereinafter referred to as “CONTRACTOR”).
RECITALS
WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services for
Biosolids Hauling and Disposal/Reuses Services also per Exhibit “A” (hereinafter referred to as
“Project”); and
WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such
services; and
WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of
performing said services; and
WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain
CONTRACTOR to provide the services described herein for the Project.
COVENANTS
NOW, THEREFORE, in consideration of the faithful performance of the terms and
conditions set forth herein, the parties hereto agree as follows:
ARTICLE I
ENGAGEMENT OF CONTRACTOR
AND AUTHORIZATION TO PROCEED
1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and CONTRACTOR hereby
accepts the engagement, to perform certain services described in Section 2.1 of this
Agreement for the term set forth in Section 6.7 of this Agreement.
1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed with all or a
portion of the work described in Section 2.1 of this Agreement will be granted in writing by
the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and
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August 23, 2023 – Biosolids Hauling and Disposal/Reuse Services
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other security documents required pursuant to Section 6.3 of this Agreement are received and
approved by the DISTRICT. CONTRACTOR shall not proceed with said work until so
authorized by the DISTRICT and shall commence work immediately upon receipt of the
Notice to Proceed.
1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services provided for
herein as an independent CONTRACTOR, and not as an employee of the DISTRICT. The
DISTRICT shall have ultimate control over the work performed for the Project.
CONTRACTOR is not to be considered an agent or employee of the DISTRICT for any
purpose and shall not be entitled to participate in any pension plans, insurance coverage,
bonus, stock, or similar benefits that the DISTRICT provides for its employees.
CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social
security, overtime payment, or workers’ compensation payment, which the DISTRICT may
be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR for work
performed under this Agreement.
ARTICLE II
SERVICES OF CONTRACTOR
2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under
this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and
incorporated herein by this reference (“Scope of Work”), and shall, where not specifically
addressed, include all related services ordinarily provided by the CONTRACTOR under
same or similar circumstances and/or otherwise necessary to satisfy the requirements of
Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement
and the provisions of the Scope of Work, this Agreement shall govern.
2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code,
CONTRACTOR shall secure the payment of compensation to employees. To the
extent required by the California Labor Code, CONTRACTOR shall pay not less than
the prevailing rate of per diem wages as determined by the Director, Department of
Industrial Relations, and State of California. Copies of such prevailing rate of per
diem wages are on file at the DISTRICT’s office, which copies will be made available
to any interested party upon request. CONTRACTOR shall post a copy of such
determination at each job site. If applicable, CONTRACTOR shall forfeit to the
DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or
any subsequent amendments thereto, for each calendar day, or portion thereof, for
each worker paid less than the specified prevailing rates for such work or craft in
which such worker is employed, whether paid by CONTRACTOR or by any
SUBCONTRACTOR.
2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of
California and is subject to the provisions of the Government Code and the Labor
Code of the State. It is stipulated and agreed that all provisions of law applicable
2023.08 - Agreement for Services
August 23, 2023 – Biosolids Hauling and Disposal/Reuse Services
3
to public contracts are a part of this Agreement to the same extent as though set
forth herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply
with all applicable provisions of the California Labor Code relating to working hours
and the employment of apprentices on public works projects. CONTRACTOR shall,
as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the
execution of this Agreement by CONTRACTOR or by any SUBCONTRACTOR, for each
calendar day during which such worker is required or permitted to work more than
8 hours in any one calendar day and 40 hours in any one calendar week, unless
such worker received compensation for all hours worked in excess of 8 hours at not
less than 1½ times the basic rate of pay.
ARTICLE III
RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR
3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR, will provide all
pertinent information necessary for CONTRACTOR’S performance of its obligations under
this Agreement that is reasonably available to the DISTRICT unless otherwise specified in
the Scope of Work, in which case the CONTRACTOR is to acquire such information. The
DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or
data so provided. To the extent that any reports, information, and/or other data so provided
was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any
liability resulting from inaccuracies and/or omissions contained in said information shall be
limited to liability on behalf of the party who prepared the information for the DISTRICT.
3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Rocky Welborn or the Water
Reclamation Manager as the person to act as the DISTRICT's representative with respect
to the work to be performed under this Agreement. Such person will have complete
authority to transmit instructions, receive information, and interpret and define the
DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes
to make a change in the DISTRICT's representative, the DISTRICT shall notify the
CONTRACTOR of the change in writing.
3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in such a manner
as to fully comply with all applicable professional standards of care, including professional
quality, technical accuracy, timely completion, and other services furnished and/or work
undertaken by CONTRACTOR pursuant to this Agreement. The CONTRACTOR shall cause
all work and deliverables to conform to all applicable federal, state, and local laws and
regulations.
3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials furnished hereunder
shall not in any way relieve CONTRACTOR of responsibility for the technical adequacy of its
work. Neither the DISTRICT's review, approval, or acceptance of, nor payment for any of
the services shall be construed to operate as a waiver of any rights under this Agreement
or of any cause of action arising out of the performance of this Agreement. Where approval
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4
by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval
only and does not relieve the CONTRACTOR of responsibility for complying with all laws,
codes, industry standards, and liability for damages caused by negligent acts, errors,
omissions, noncompliance with industry standards, or the willful misconduct of the
CONTRACTOR or its SUBCONTRACTORs. CONTRACTOR’S obligation to defend, indemnify,
and hold harmless the DISTRICT, and its directors, officers, employees and agents as set
forth in Section 6.8 of this Agreement also applies to the actions or omissions of the
CONTRACTOR or its SUBCONTRACTORs as set forth above in this paragraph.
ARTICLE IV
PAYMENTS TO CONTRACTOR
4.1 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under this Agreement,
which work can be verified by the DISTRICT, on the basis of the following: CONTRACTOR
shall exercise its good faith best efforts to facilitate a full and clear definition of the scope
of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover
all tasks necessary to complete the work. The amount set forth in Section 4.3 of this
Agreement is the maximum compensation to which CONTRACTOR may be entitled for the
performance of services to complete the work for the Project, unless the Scope of Work or
time to complete the work is changed by the DISTRICT in writing in advance of the work to
be performed there under. Adjustments in the total payment amount shall only be allowed
pursuant to Section 6.4 of this Agreement. In no event shall CONTRACTOR be entitled to
compensation greater than the amount set forth in Section 4.3 of this Agreement where
changes in the Scope of Work or the time for performance are necessitated by the
negligence of CONTRACTOR or any SUBCONTRACTOR performing work on the Project.
4.2 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within thirty (30)
calendar days after receipt of an invoice from CONTRACTOR, provided that all invoices are
complete, and product and services are determined to be of sufficient quality by the
DISTRICT. CONTRACTOR shall invoice DISTRICT monthly for services performed under
this Agreement. In the event that a payment dispute arises between the parties,
CONTRACTOR shall provide to the DISTRICT within reason access to CONTRACTOR'S
information related to the dispute if requested by the DISTRICT and if Synagro
Confidentiality is maintained. DISTRICT agrees to promptly pay all undisputed amounts.
4.3 ESTIMATED CHARGES: The estimated unit charges for hauling and disposal services/reuse
services under this Agreement are $67.95 per wet ton hauled plus fuel surcharges. The
total estimated charges stated herein constitute the total amount agreed to.
Fuel surcharge: The fuel surcharge will be calculated based on the following explanation:
Distance Multiplier (1.0 for Hawes Composting Facility and 3.1 for hauling to Liberty
Composting) times [U.S. Energy Information Administration On-Highway Diesel Fuel Prices
for California ($#.##) – Based Fuel Price ($4.74 per gallon)] x wet tons of biosolids
managed.
Minimum load charge: If trailers are partially loaded a minimum load charge of $1,630.80
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5
(24 tons times $67.95 will be used).
Material Management Charges: Staging and moving of trailers onsite is included $1,500 per
month.
Escalation: Beginning on June 1, 2024, based on the Non-Seasonally adjusted consumer
price index established by the United States Department of Commerce, Bureau of Labor
Statistics, for Los Angeles-Long Beach- Anaheim, CA with the “All Items” CPI annual rate
immediately preceding the Commencement Date being the base index. This escalation shall
apply to the following items: Hauling and Disposal Services in the first paragraph of this
section, the Minimum Load Charge and the Material Management Charges. The base CPI is
310.78.
4.4 COST FOR REWORK: CONTRACTOR shall, at no cost to the DISTRICT, prepare any
necessary rework occasioned by CONTRACTOR'S negligent act or omission or otherwise
due substantially to CONTRACTOR'S fault.
ARTICLE V
AGREEMENT DURATION
5.1 DURATION: The duration of this agreement shall be two (2) years from the date of
execution with the option to extend for five (5) additional one-year terms not to exceed
seven (7) years. Exercising the options will be exercised by the District.
5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in
a prompt, timely, and professional manner in accordance with the above schedule. Time
is of the essence in this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall at all times
observe all applicable provisions of Federal, State, and Local laws and regulations including,
but not limited to, those related to Equal Opportunity Employment.
6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be awarded by
CONTRACTOR if not identified as a SUBCONTRACTOR in its Proposal unless prior written
approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for payment to
SUBCONTRACTORs used by them to perform the services under this Agreement. If
CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as
fully responsible to the DISTRICT for the performance of the work, including errors and
omissions of CONTRACTOR’S SUBCONTRACTORs and of the persons employed by the
SUBCONTRACTOR, as CONTRACTOR is for the acts and omissions of persons directly
employed by the CONTRACTOR. Nothing contained in this Agreement shall create any
contractual relationship between any SUBCONTRACTOR of CONTRACTOR and the
DISTRICT. CONTRACTOR shall bind every SUBCONTRACTOR and every SUBCONTRACTOR
of a SUBCONTRACTOR to the terms of this Agreement that are applicable to CONTRACTOR’S
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work unless specifically noted to the contrary in the subcontract in question and approved
in writing by the DISTRICT.
6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and effect, until the
satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will
protect it and the DISTRICT in such a manner and in such amounts as set forth below. The
premiums for said insurance coverage shall be paid by the CONTRACTOR. The failure to
comply with these insurance requirements may constitute a material breach of this
Agreement, at the sole discretion of the DISTRICT.
(a) Certificates of Insurance: Prior to commencing services under this Agreement, and in
any event no later than ten (10) calendar days after execution of this Agreement,
CONTRACTOR shall furnish DISTRICT with Certificates of Insurance and endorsements
verifying the insurance coverage required by this Agreement is in full force and
effect. The DISTRICT reserves the right to require complete and accurate copies of
all insurance policies required under this Agreement.
(b) Required Provisions: The insurance policies required by this Agreement shall include
the following provisions or have them incorporated by endorsement(s):
(1) Primary Coverage: The insurance policies provided by CONTRACTOR shall be
primary insurance and any self-insured retention and/or insurance carried by or
available to the DISTRICT or its employees shall be excess and non-contributory
coverage so that any self-insured retention and/or insurance carried by or
available to the DISTRICT shall not contribute to any loss or expense under
CONTRACTOR’S insurance.
(2) Additional Insured: The policies of insurance provided by CONTRACTOR, except
Workers' Compensation and Professional Liability, shall include as additional
insureds: the DISTRICT, its directors, officers, employees, and agents when
acting in their capacity as such in conjunction with the performance of this
Agreement. Such policies shall contain a "severability of interests" provision,
also known as "Cross liability" or "separation of insured".
(3) Cancellation: Each certificate of insurance and insurance policy shall provide
that the policy may not be non-renewed, canceled (for reasons other than non-
payment of premium) or materially changed without first giving thirty (30) days
advance written notice to the DISTRICT, or ten (10) days advance written notice
in the event of cancellation due to non-payment of premium.
(4) Waiver of Subrogation: The insurance policies provided by CONTRACTOR shall
contain a waiver of subrogation against DISTRICT, its directors, officers,
employees and agents for any claims arising out of the services performed under
this Agreement by CONTRACTOR.
(5) Claim Reporting: CONTRACTOR shall not fail to comply with the claim reporting
provisions or cause any breach of a policy condition or warranty of the insurance
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7
policies required by this Agreement that would affect the coverage afforded
under the policies to the DISTRICT.
(6) Deductible/Retention: If the insurance policies provided by CONTRACTOR
contain deductibles or self-insured retentions, any such deductible or self-insured
retention shall not be applicable with respect to the coverage provided to
DISTRICT under such policies. CONTRACTOR shall be solely responsible for any
such deductible or self-insured retention and the DISTRICT, in its sole discretion,
may require CONTRACTOR to secure the payment of any such deductible or self-
insured retention by a surety bond or an irrevocable and unconditional letter of
credit.
(7) CONTRACTOR’S SUBCONTRACTORs: CONTRACTOR shall include all
SUBCONTRACTORs as additional insureds under the insurance policies required
by this Agreement to the same extent as the DISTRICT or shall furnish separate
certificates of insurance and policy endorsements for each SUBCONTRACTOR
verifying that the insurance for each SUBCONTRACTOR complies with the same
insurance requirements applicable to CONTRACTOR under this Agreement.
(c) Insurance Company Requirements: CONTRACTOR shall provide insurance coverage
through insurers that have at least an "A" Financial Strength Rating and a "VII"
Financial Size Category in accordance with the current ratings by the A. M. Best
Company, Inc. as published in Best's Key Rating Guide or on said company’s web site.
In addition, any and all insurers must be admitted and authorized to conduct business
in the State of California and be a participant in the California Insurance Guaranty
Association, as evidenced by a listing in the appropriate publication of the California
Department of Insurance.
(d) Policy Requirements: The insurance required under this Agreement shall meet or
exceed the minimum requirements as set forth below:
(1) Workers' Compensation: CONTRACTOR shall maintain Workers' Compensation
insurance as required by law in the State of California to cover CONTRACTOR’S
obligations as imposed by federal and state law having jurisdiction over
CONTRACTOR’S employees and Employers' Liability insurance, including disease
coverage, of not less than $1,000,000.
(2) General Liability: CONTRACTOR shall maintain Comprehensive General Liability
insurance with a combined single limit of not less than $2,000,000 per
occurrence or claim and $2,000,000 aggregate. The policy shall include, but not
be limited to, coverage for bodily injury, property damage, personal injury,
products, completed operations and blanket contractual to cover, but not be
limited to, the liability assumed under the indemnification provisions of this
Agreement. In the event the Comprehensive General Liability insurance policy
is written on a "claims made" basis, coverage shall extend for two years after
the satisfactory completion and acceptance of the Project by DISTRICT.
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8
(3) Automobile Liability: CONTRACTOR shall maintain Commercial Automobile
Liability insurance with a combined single limit for bodily injury and property
damage of not less than $2,000,000 each occurrence for any owned, hired, or
non-owned vehicles.
6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or
time of completion by either adding to or deleting from the original scope or time of
completion, an equitable adjustment shall be made and this Agreement shall be modified in
writing accordingly. CONTRACTOR must assert any claim for adjustment under this clause
in writing within thirty-(30) calendar days from the date of receipt from CONTRACTOR of
the notification of change unless the DISTRICT grants a further period of time before the
date of final payment under this Agreement.
6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered
or mailed to such party at their respective addresses as follows, or to other such address
as either party may designate and said notices shall be deemed to have been made when
delivered or, if mailed, five (5) days after mailing.
To DISTRICT: East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: Michael Moore, General Manager/CEO
To CONTRACTOR: Synagro-WWT, Inc
435 Williams Court, Suite 100
Baltimore, MD 21220
Attn: Robert Ford, Business Development Manager
6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates Robert Ford to have
immediate responsibility for the performance of the work and for all matters relating to
performance under this Agreement. Substitution of any assigned personnel shall require the
prior written approval of the DISTRICT. If the DISTRICT determines that a proposed
substitution is not acceptable, then, at the request of the DISTRICT, CONTRACTOR shall
substitute with a person acceptable to the DISTRICT.
6.7 TERMINATION:
(a) If the engagement of CONTRACTOR is not extended by the mutual written consent of
the DISTRICT and CONTRACTOR, then this Agreement shall expire on the latest date
set forth in the schedule contained in the Scope of Work for completion of tasks for
the Project.
(b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon
any portion of the Project by giving thirty (30) days written notice thereof to
CONTRACTOR. CONTRACTOR may terminate its obligation to provide further services
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9
under this Agreement upon thirty (30) calendar days written notice only in the event
of substantial failure by the DISTRICT to perform in accordance with the terms of this
Agreement through no fault of the CONTRACTOR.
(c) In the event of termination of this Agreement or abandonment of any portion of the
Project, the DISTRICT shall be immediately given title and possession of all original
drawings and other documents developed for the Project, if any, and the sole right
and remedy of CONTRACTOR shall be to receive payment for all amounts due and not
previously paid to CONTRACTOR for services completed or in progress in accordance
with the Agreement prior to such date of termination. If termination occurs prior to
completion of any task for which payment has not been made, the fee for services
performed during such task shall be based on an amount mutually agreed to by the
DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR under
this paragraph shall not include costs related to lost profit associated with the expected
completion of the work or other such payments relating to the benefit of this
Agreement.
6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONTRACTOR brings an action
or proceeding for damages for an alleged breach of any provision of this Agreement, to
interpret this Agreement or determine the rights of and duties of either party in relation
thereto, the prevailing party shall be entitled to recover as part of such action or proceeding
all litigation, arbitration, mediation and collection expenses, including witness fees, court
costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such
litigation or in a separate action brought for that purpose. Mediation will be attempted if
both parties mutually agree before, during, or after any such action or proceeding has
begun.
INDEMNITY:
(a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors,
officers, employees and agents, harmless from and against any and all claims,
demands, causes of action, suits, debts, obligations, liabilities, losses, damages,
costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of
whatever nature, character, and description, with respect to or arising out of the
work to be performed under this Agreement, including without limitation, any and all
such claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, arising by reason of death or
bodily injury to one or more persons, including the employees of CONTRACTOR;
injury to property of any kind, including loss of use; or economic damages of any
kind, caused by, or arising out of, any alleged or actual act or omission, regardless
of whether such act or omission is active or passive, by CONTRACTOR, any of
CONTRACTOR’S SUBCONTRACTORs or DISTRICT, including their respective
directors, officers, employees, agents and assigns, excepting only such matters
arising from the sole negligence or willful misconduct of the DISTRICT.
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10
(b) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors,
officers, employees and agents, harmless from and against any and all claims,
demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs,
expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever
nature, character, and description, with respect to or arising out of any infringement
or alleged infringement of any patent, copyright or trademark and arising out of the
use of any equipment or materials furnished under this Agreement by the
CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective
directors, officers, employees, agents and assigns, or out of the processes or actions
employed by, or on behalf of, the CONTRACTOR or CONTRACTOR’S
SUBCONTRACTORs, including their respective directors, officers, employees, agents
and assigns, in connection with the performance of services under this Agreement.
CONTRACTOR shall have the right, in order to avoid such claims or actions, to
substitute at its expense non-infringing equipment, materials or processes, or to
modify at its expense such infringing equipment, materials, and processes so they
become non-infringing, provided that such substituted and modified equipment,
materials, and processes shall meet all the requirements and be subject to all the
provisions of this Agreement.
(c) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors,
officers, employees and agents, harmless from and against any and all claims,
demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs,
expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever
nature, character, and description, with respect to or arising out of any breach by
CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective
directors, officers, employees, agents and assigns, of the aforesaid obligations and
covenants, and any other provision or covenant of this Agreement.
(d) It is the intent of the parties to this Agreement that the defense, indemnity and hold
harmless obligation of CONTRACTOR under this Agreement shall be as broad and
inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or
other similar state or federal law.
(e) Mutual Waiver of Consequential Damages: Neither party shall be liable for the
consequential damages on any claims arising out of the performance or
non0performance of obligations under this Agreement.
6.9 SAFETY: CONTRACTOR shall perform the work in full compliance with applicable State and
Federal safety requirements including, but not limited to, Occupational Safety and Health
Administration requirements.
(a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of
damage to, property on or adjacent to the Project site, and for the safety of, and
prevention of injury to, persons, including DISTRICT’s employees, CONTRACTOR’S
employees, and third persons. All work shall be performed entirely at CONTRACTOR'S
risk. CONTRACTOR shall comply with the insurance requirements set forth in Section
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11
6.3 of this Agreement.
(b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury prevention
program established for the CONTRACTOR’S employees pursuant to Labor Code
Section 6401.7, including any necessary documentation regarding implementation of
the program. CONTRACTOR hereby certifies that its employees have been trained in
the program, and procedures are in place to train employees whenever new
substances, processes, procedures, or equipment are introduced. CONTRACTOR shall
demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its
Injury and Illness Prevention Plan at the Project site and making it available to the
DISTRICT.
6.10 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and
other documents or electronic data developed by CONTRACTOR for the Project shall be
furnished to and become the property of the DISTRICT. CONTRACTOR agrees that the
DISTRICT will have access to and the right to examine any directly pertinent books,
documents, papers, and records of any and all of the transactions relating to this Agreement
with notice for related documents so long as Synagro Confidentiality is maintained.
6.11 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding
between the DISTRICT and CONTRACTOR as to those matters contained herein. No other
representations, covenants, undertakings or other prior or contemporaneous agreements,
oral or written, respecting those matters, which are not specifically incorporated herein,
may be deemed in any way to exist or to bind any of the parties hereto. Each party
acknowledges that it has not executed this Agreement in reliance on any promise,
representation or warranty not set forth herein. This Agreement may not be amended
except by a writing signed by all parties hereto.
6.12 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without
written consent of the other party. All terms, conditions, and provisions of this Agreement
shall inure to and shall bind each of the parties hereto, and each of their respective heirs,
executors, administrators, successors, and assigns.
6.13 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both
parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted
against the party drafting same. This Agreement shall be enforced and governed by the
laws of the State of California. If any action is brought to interpret or enforce any term of
this Agreement, the action shall be brought in a state court situated in the County of San
Bernardino, State of California, or in a federal court within rem jurisdiction over the
Project.
6.14 HEADINGS: Article and Section headings in this Agreement are for convenience only and
are not intended to be used in interpreting or construing the terms, covenants, and
conditions of this Agreement.
6.15 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is
found by a court of competent jurisdiction to be invalid, void, or unenforceable, the
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remainder of the provisions hereof shall remain in full force and effect, and shall in no way
be affected, impaired, or invalidated thereby.
6.16 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of
this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its
right to enforce subsequent violations of the same or any other terms or conditions
herein.
6.17 AUTHORITY: The individuals executing this Agreement represent and warrant that they
have the legal capacity and authority to sign this Agreement on behalf of and to so bind
their respective legal entities.
6.18 FORCE MAJEURE: Relief for Force Majeure/Uncontrollable Circumstances; Change in Law,
Neither Party shall be liable to the other party for breach or for failure or delay in the
performance of its obligations hereunder caused by any act or occurrence beyond its
reasonable control, including, but not limited to: weather; earth quakes; fires; floods; strikes
(except any strikes involving a Party’s personnel); a change in Federal, State, or local law
or ordinance; orders or judgments of any Federal, State or local court, administrative agency
or governmental body; change in permit conditions or requirements; accidents; extreme
weather conditions including, for example, hurricanes, tornadoes, unusually high amounts
of precipitation, unusual extremes of temperature or wind, or unusually extended periods
of adverse weather conditions; acts of war, aggression or terrorism (foreign or domestic);
riot, insurrection; equipment failure (other than due to the inadequate maintenance
thereof); and acts of God.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first written above.
CONTRACTOR DISTRICT
By:_____________________________ By:_____________________________
Rhylee Callan, Contract Administration Manager Michael Moore, General Manager/CEO
Synagro-WWT, Inc. East Valley Water District
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EXHIBIT A
SCOPE OF WORK
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Contractor to provide the full range of services outlined in the following Scope of Work.
1. Approvals and Permits:
The SNRC’s “Class B” biosolids will been tested in accordance with 40 CFR
Part 503. This data will be provided to the Contractor on a bi-monthly basis.
It shall be the responsibility of the Contractor to meet the disposal
requirements of 40 CFR Part 503. Prior to providing any services for this
contract, the Contractor shall submit all documentation confirming that the
Contractor has all applicable and required regulatory and land use permits,
which legally authorize the Contractor to remove and reuse, or dispose of
the biosolids. Meeting any new biosolids disposal requirements will be the
responsibility of the Contractor at no extra expense to the District.
2. Ownership & Reuse
The Contractor shall reuse or properly dispose of all biosolids from the SNRC
in accordance with 40 CFR Part 503 Sludge Disposal Regulations. Biosolids
generated are Class B; however, in the event that the SNRC produces sub-
Class B biosolids, this information will be provided to the Contractor. Sub-
Class B biosolids shall be hauled to and disposed of at a landfill or permitted
composting facility by the Contractor. As a biosolids generator, the District
is required by the 40 CFR Part 503 Sludge Disposal Regulations to ensure
that haulers, land-appliers, and anyone who receives the District’s Biosolids
comply with these regulations. The District shall be allowed access to
placement or treatment facilities under the control of the Contractor to
assure compliance with applicable State and Federal regulations.
3. Transportation Procedures
All trucks shall traverse only major streets. All of the Department of
Transportation requirements and local and state laws and regulations,
including speed limits, shall be adhered to. The Contractor shall repair or
replace, at the Contractor’s sole expense, and assume full responsibility for,
any and all damage to District, private, or public property that occurs due
to the negligence of the Contractor or the Contractor’s subcontractors. This
includes the cleanup of any spills during the Contractor’s regular operations,
either on the District’s property or public right of way.
All trucks shall enter the SNRC, reposition biosolids trailers as needed,
connect the full biosolids trailer, and depart the facility in an expeditious
and safe manner. Truckers who do not cooperate in this effort shall be
barred from entering the SNRC.
Contractor shall clean the roadways used by any contractor vehicles upon
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completion of nonhazardous solids removal from the SNRC with a street
sweeper.
4. Trailers
All trucks must arrive at and depart from the SNRC with their trailers fully
tarped and shall have water-tight gates. The Contractor shall be responsible
for the cleanup of any spill caused by a truck that fails to meet this
requirement.
Except during trailer repositioning, two trailers shall be parked in the loading
stalls at all times (i.e. one online/filling trailer, and one empty trailer),
including during transportation periods to and from the biosolids
unloading/disposal site. Trailer repositioning can occur once a trailer is filled
and SNRC operations staff has adjusted the load out system to start filling
the trailer in the adjacent stall. During this time, the full trailer can be
repositioned out of the stall and an empty trailer can be placed in the
vacated stall. The contractor is responsible for the repositioning of trailers,
or the contractor shall provide equipment and training for onsite operations
staff to reposition trailers.
Expected hours of trailer pickup and drop offs are expected to be from
7:00am to 3:30pm.
5. Loads
Two separate trailer stalls are in the truck loading bay of the dewatering
building. The District uses automated load out conveyors to live feed trailers
and has very limited ability to store dewatered biosolids in equipment
onsite. The load out conveyors can drop dewatered biosolids to 5 separate
evenly spaced discharge points in each stall and can monitor pile height in
the trailer via overhead level transmitters. The Contractor will be required
to train their drivers to operate truck loading bay doors and navigate onsite
obstructions.
Upon issuance of a contract the Contractor and District will establish a pile
height target for each load, considering expected total weight of the truck
and trailer. The load out conveyors will operate to fill trucks to the
established pile height at each of the conveyor drop points. The contractor
shall also weigh the load at a certified scale, and report the vehicles weight
to SNRC operations staff, via text message or phone call. The report shall
include the date, time, scale location, trailer ID and weight of the trailer. If
the load exceeds the maximum load of the trailer, the truck driver shall be
responsible for “trimming” any overloaded trailer before further
transportation on public right of ways. Any off-loaded materials shall be
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cleaned up by the contractor.
The dewatered sludge will weigh approximately one (1) ton (2000 pounds)
per cubic yard. It is anticipated that the sludge will be in semi-solid state
containing from 14% to 26% solids, the remainder being water.
6. Manifests
Each truckload shall be assigned a manifest, which shall include specific
information on each biosolids load to facilitate tracking and billing. The
Contractor shall provide the manifest forms, which shall include at least two
duplicate copies—one for the Contractor and another for the SNRC. The
form shall include information such as the trucking company’s name and
contact information; a manifest number; date and time; source; field
number/site; producer’s signature; truck and trailer; applicable weights;
driver’s name and signature; date and time delivered to reuse site; and who
the load was accepted by.
7. Reports and Records
The Contractor shall provide the District with a copy of the manifests
matched with certified tare and gross weight tickets for each load removed
from the SNRC on a monthly basis. The tickets shall be submitted to the
Water Reclamation Manager on or before the fifteenth day of the following
month.
If biosolids are land applied, the Contractor shall forward a Field Change
Notification to the District’s Water Reclamation Manager a day prior to any
field change. The report shall include field name, field location (i.e. City,
County, State, latitude, and longitude); length of stay; the application rate
per acre; and the name, address and telephone number of each land owner
where the biosolids have been applied.
If biosolids are land applied, the Contractor shall forward a Land Applier
report to the Districts’ Water Reclamation Manager monthly, on or before
the 25th calendar day of the following month. The report shall include a
monthly application summary, daily load delivery log, field reports, field
maps, and a lab analysis.
The Contractor shall provide an Annual Report to the District’s Water
Reclamation Manager by the first week of February of the following calendar
year. The report shall include an annual application summary, field reports,
field maps, any required completed Annual Report Forms, and certification
statements.
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The Contractor shall submit to the District copies of any other monitoring
reports required by and submitted to the California Regional Water Quality
Control Board, Santa Ana Region (“Regional Board”), USEPA, the Arizona
Department of Environmental Quality, or any other regulatory agencies
within fourteen (14) calendar days.
The District also reserves the right to review any or all records related to
the disposal/reuse of the District’s biosolids for any marketable purpose,
including staff or driver’s training records (e.g. defensive driving, spill
response, etc). The option to review may be exercised during the term of
the contract, upon termination, or upon completion of the contract, or any
time thereafter for up to sixty (60) months after final payment has been
made to the Contractor. The Contractor shall make all related records and
related documentation with notice available upon request by the District as
long as Synagro Confidentiality is maintained.
NOTE: SHOULD ANY RELATED REPORTS OR RECORDS REQUESTED NOT
BE RECEIVED ON OR BEFORE THE REQUIRED DUE DATE, ANY RELATED
INVOICES ONLY SUBMITTED WILL NOT BE APPROVED FOR PAYMENT
UNTIL THE REPORTS OR RECORDS HAVE BEEN RECEIVED, ACCEPTED,
AND APPROVED BY THE WATER RECLAMATION MANAGER.
8. Training
The District shall provide training to Contractor on the operation of the
dewatered sludge loading bays. After this one-time training, it will be the
responsibility of the Contractor to provide training to all of their employees
on the operation of the de-watered sludge loading bays.
9. Equipment Maintenance
All trucks shall arrive at the SNRC in a clean condition with their exteriors
free of biosolids or deleterious material. After unloading biosolids, all trucks
shall be cleaned and free of biosolids or deleterious material before entering
any public road.
All trucks, trailers, materials, and equipment shall be free of damage, in
good operating condition, and maintained in accordance with the
manufacturers’ recommendations. If any truck becomes disabled while at
the SNRC, the Contractor shall be fully responsible for all costs associated
with said disablement. Disabled trucks will be removed from the SNRC at
the Contractor’s cost. If a truck becomes disabled after leaving the SNRC,
the Contractor shall ensure that any biosolids transported by the vehicle are
disposed of/reused within 48 hours of loading.
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10.Spill Response
Prior to issuance of the contract, the Contractor shall provide the District
with a detailed plan of action for the handling of any damage or spillage
occurrences. If any damage or spillage should occur during the term of the
contract, the Contractor shall immediately notify the SNRC’s Operations
staff on duty and provide a written incident report to the Water Reclamation
Manager within 72 hours.
All truck drivers shall be trained in spill response procedures and shall be
able to demonstrate knowledge of the procedures to the District personnel
at any time. All trucks shall contain a spill response plan, shovel, brooms,
and other necessary equipment to clean up small spills of biosolids that exit
the trailer prior to unloading.
The Contractor shall comply with all applicable Federal, State and Local laws during the
performance of work.
Agenda Item
#4b
August 23, 20231
Meeting Date: August 23, 2023
Agenda Item #4b
Discussion Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider Approval of a Marketing Contract with Utility Service Partners, Inc.,
a HomeServe Company
RECOMMENDATION
That the Board of Directors authorize the General Manager/CEO to enter into a no cost
agreement with Utility Service Partners, Inc. for one year with four optional one-year
extensions.
BACKGROUND / ANALYSIS
East Valley Water District (District) maintains the water and wastewater mains in
accordance with Ordinances 403 and 404. Both ordinances outline the responsibility of
the water and sewer laterals on an individual property to be maintained by the property
owner. The Service Line Program offered by Utility Service Partners (USP), a
HomeServe Company, provides an opportunity to educate property owners about their
service line responsibilities and optional warranty program to avoid out-of-pocket
expenses related to their service lines.
Many utilities enter into agreements with USP to provide their customers warranties on
service lines. Currently, Southern California Gas Company utilizes USP to provide
coverage for on-site gas lines within the City of Highland. USP also provides water and
sewer service line protections for several other water agencies including, San
Bernardino Municipal Water District, Golden State Water Company, Contra Costa Water
District and Crestline Village Water District.
The Service Line Program offers three repair service plans where District customers can
purchase warranties through USP for service lines, internal plumbing and internal
drains. The programs are strictly between the customer and USP and there is no cost to
the District. The programs included the following:
•Exterior Water Service Line: Includes service to locate, excavate and
repair/replace a leaking exterior water service line from the water meter to the
building or home.
•Exterior Sewer Service Line: Includes services to locate, excavate and
repair/replace a leaking exterior sewer service line from the District’s sewer main
to the building or home.
Agenda Item
#4b
August 23, 20232
Meeting Date: August 23, 2023
Agenda Item #4b
Discussion Item
•Internal Plumbing and Drainage: Includes the emergency breakdown costs
of repairing or replacing interior water, sewer, and drainage pipe materials,
valves and other plumbing-related material, including unblocking, repair and
replacement. Coverage also includes repair of clogged toilets.
The Service Line Program will utilize the District’s logo to brand the materials used to
educate residents about their service lines and provide information on their three
warranty products. Program marketing literature clearly discloses the District has no
obligations with the Program and that the program is voluntary for customers. USP will
create all marketing materials and will submit all marketing/communications materials
to the District for final approval.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment to Sustainability, Transparency, and Accountability
D. Provide Quality Information to Encourage Community Engagement
IV - Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
REVIEW BY OTHERS
This agenda item has been reviewed by Administration and Legal Counsel.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
William Ringland
Public Affairs/Conservation Manager
ATTACHMENTS
Presentation
Contract
Board of Directors
UTILITY SERVICE PARTNERS, INC.
MARKETING CONTRACT
August 23, 2023
2
RATEPAYER RESPONSIBILITY
Responsibility of Ratepayer Responsibility of EVWD
3
VOLUNTARY HOMEOWNER PROTECTION
EXTERNAL WATER
LINE COVERAGEEXTERNAL SEWER
LINE COVERAGE
Up to $8,500 coverage per
incident to repair/replace
broken, cracked or clogged
exterior lines
$9.00 per month
IN-HOME PLUMBING
COVERAGE
Up to $3,000 coverage per
incident on all interior water,
sewer and drain lines inside
home after point entry
$9.49 per month
Up to $8,500 coverage per
incident to repair/replace
broken, cracked or clogged
exterior lines
$6.00 per month
4
DISTRICT PARTNERSHIP
•No EVWD funds used in marketing,
distribution, or administration of the
program
•Direct mail only – Limited to three
campaigns per year
•District reviews and approves marketing
material before every campaign
•Marketing clearly states District does not
provide program and is voluntary for
homeowner
5
CURRENT CALIFORNIA PARTICIPANTS
City of Antioch
City of Chula Vista
City of Claremont
City of Culver City
City of Daly City
City of Duarte
City of Fillmore
City of Gustine
City of Imperial Beach
City of Laguna Beach
City of La Habra
City of Lemon Grove
City of Los Angeles
City of Rialto
City of San Diego
City of Santa Paula
City of Stockton
City of Vallejo
City of West Covina
Town of Yountville
City of Yuba City
Alameda County Water District
California Water Service Company
Contra Costa Water District
Crestline Village Water District
Diablo Water District
Golden State Water Company
Great Oaks Water Company
Liberty Utilities Park Water & Apple
Valley
San Bernardino Municipal Water District
San Jose Water Company
Woodlands Municipal Water District
DISCUSSION
MARKETING AGREEMENT
This MARKETING AGREEMENT (“Agreement”) is entered into by and between the East
Valley Water District (“District”), and Utility Service Partners Private Label Inc., a Delaware
corporation, d/b/a SLWA Insurance Services (“Company”), herein collectively referred to
singularly as “Party” and collectively as the “Parties”. This Agreement shall be effective on the
last signature date set forth below (“Effective Date”).
RECITALS:
WHEREAS, sewer and water line laterals between the mainlines and the connection on
residential private property are owned by individual residential property owners residing in the
District (“Property Owner”); and
WHEREAS, District desires to announce to Property Owners the opportunity, but not the
obligation, to purchase a service plan and other similar products set forth in Exhibit A or as
otherwise agreed in writing from time-to-time by the Parties (each, a “Product” and collectively,
the “Products”); and
WHEREAS, Company, a subsidiary of HomeServe USA Corp., is the administrator of the
National League of Cities Service Line Warranty Program and has agreed to make the Products
available to Property Owners subject to the terms and conditions contained herein; and
NOW, THEREFORE, in consideration of the foregoing recitals, and for other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and with
the intent to be legally bound hereby, the Parties agree as follows:
1. Purpose. District hereby grants to Company the right to market the Products to Property
Owners subject to the terms and conditions herein.
2. District Obligations.
A. Grant of License. District grants to Company a non-exclusive license (“License”) to use
District’s designated names, symbols, trademarks, service marks, logotypes, trade names and
insignias owned by District or its affiliates (“Marks”), which may include the use of District’s
logo and name in), in signature lines, and in marketing materials to be sent to Property Owners,
all at Company’s sole cost and subject to District’s prior review and approval, which will not be
unreasonably conditioned, delayed, denied, or withheld. District represents, warrants and
covenants that as of the Effective Date, and at all times during the Term, District has, and shall
have, the full right, power and authority to grant the License, and such grant does not, and will
not, infringe the intellectual property rights of any third party. In the event that District extends a
similar license to a competitor of Company during the Term, District shall provide thirty (30)
days’ written notice prior to such grant of license and Company may immediately terminate this
Agreement.
B. Property Owner Data. If District elects to do so, on or immediately after the Effective Date,
District will provide Company with “zip plus 4” data and/or District shape files for its Property
Owners in a mutually agreed-upon electronic format. Thereafter, throughout the Term, District
shall promptly notify Company of any updates to such data. Company may obtain any name,
service address, postal address, and any other appropriate or necessary data for Property Owners
in the District (“Property Owner Data”) from a third-party, for use by Company in furtherance
of the advertisement, marketing, and sale of the Products and such Property Owner Data shall be
the property and Confidential Information of Company. A Property Owner who has purchased a
Product is a member (“Member”) and, following such purchase, all data in Company’s control
or possession relating to Members is Company’s property.
3. Term. The term of this Agreement (“Initial Term”) shall be for One Year from the Effective
Date. The Agreement will automatically renew for up to four (4) additional one (1) year terms
(each a “Renewal Term”, and collectively with the Initial Term, the “Term”) unless one of the
Parties gives the other written notice at least ninety (90) days prior to end of the Initial Term or
of a Renewal Term that the Party does not intend to renew this Agreement. In the event that
Company is in material breach of this Agreement, District may terminate this Agreement thirty
(30) days after giving written notice to Company of such breach, if said breach is not cured
during said thirty (30) day period. Company will be permitted to complete any marketing
initiative initiated prior to termination of this Agreement after which time, neither Party will
have any further obligations to the other and this Agreement will terminate.
4. Confidentiality. Each party will treat all non-public, confidential and trade secret information
received from the other party as confidential, and such party shall not disclose or use such
information in a manner contrary to the purposes of this Agreement. Notwithstanding the
foregoing, District shall not be liable for any disclosure of confidential information that is
required to be disclosed under any applicable public records act or under court order. District
shall provide notice to Company prior to any such disclosure.
5. Ruling and/or Code Change. In the event that: (i) a change or proposed change in any laws,
statutes, treaties, rules, codes, ordinances, regulations, permits, official guidelines, judgments,
orders and interpretations (“Applicable Laws”), or municipal or similar codes; or (ii) an
interpretation, policy, ruling, or order by any court, tribunal, arbitrator, regulatory agency,
commission, including a public service commission or similar body of a municipality, or other
instrumentality of the United States, or any state, county, city, or other political subdivision;
negatively or potentially negatively impacts the terms of this Agreement or the obligations of the
Parties set forth in this Agreement, the Parties shall negotiate in good faith to modify the terms of
this Agreement accordingly. Should the Parties be unable to reach a mutual agreement to revise
this Agreement, then either Party may terminate this Agreement on thirty (30) days’ written
notice to the other Party.
6. Indemnification. Each Party (the “Indemnifying Party”) hereby agrees to protect,
indemnify, and hold the other Party, its officers, employees, contractors, subcontractors, and
agents (collectively or individually, “Indemnitee”) harmless from and against any and all third
party claims, damages, losses, expenses, suits, actions, decrees, judgments, awards, reasonable
attorneys' fees and court costs (individually or collectively, “Claim”), which an Indemnitee may
suffer or which may be sought against or are recovered or obtainable from an Indemnitee, as a
result of or arising out of any breach of this Agreement by the Indemnifying Party, or any
negligent or fraudulent act or omission of the Indemnifying Party or its officers, employees,
contractors, subcontractors, or agents in the performance of this Agreement; provided that the
applicable Indemnitee notifies the Indemnifying Party of any such Claim within a time that does
not prejudice the ability of the Indemnifying Party to defend against such Claim. Any Indemnitee
hereunder may participate in its, his, or her own defense, but will be responsible for all costs
incurred, including reasonable attorneys' fees, in connection with such participation in such
defense. Company’s duty to protect, indemnify and hold District and its Indemnitees harmless as
provided for in this Section 6, shall extend to Claims by third parties arising from the services
provided by Company to Property Owners, or disputes arising under any Products purchased
from Company by Property Owners. Company shall also defend District and its Indemnitees
from such Claims if requested by District and Company shall have the right to make all decisions
about the defense of the Claims.
7. Notice. Any notice required to be given hereunder shall be deemed to have been given when
notice is (i) received by the Party to whom it is directed by personal service, (ii) sent by
electronic mail (provided confirmation of receipt is provided by the receiving Party), or (iii)
deposited as registered or certified mail, return receipt requested, with the United States Postal
Service, addressed as follows:
I. To: District:
ATTN: Michael Moore, P.E.
East Valley Water District
25318 5th Street
Highland, CA 92410
Email: mmoore@eastvalley.org
Phone: (909) 885-4900
To: Company:
ATTN: Chief Growth Officer
Utility Service Partners Private Label Inc.,
d/b/a SLWA Insurance Services
601 Merritt 7, 6th Floor
Norwalk, CT 06851
Phone: (866) 974-4801
8. Modifications or Amendments/Entire Agreement. Except for the list of available Products
under the Agreement, which may be amended from time to time by the Parties in writing and
without signature, any and all of the representations and obligations of the Parties are contained
herein, and no modification, waiver or amendment of this Agreement or of any of its conditions
or provisions shall be binding upon a Party unless in writing signed by that Party.
9. Assignment. Neither Party may assign its rights or delegate its duties under this Agreement
without the prior written consent of the other Party unless such assignment or delegation is to an
affiliate or to an acquirer of all or substantially all of the assets of the transferor.
10. Counterparts/Electronic Delivery; No Third Party Beneficiary. This Agreement may be
executed in counterparts, all such counterparts will constitute the same contract and the signature
of any Party to any counterpart will be deemed a signature to, and may be appended to, any other
counterpart. Executed copies hereof may be delivered by email and upon receipt will be deemed
originals and binding upon the Parties hereto, regardless of whether originals are delivered
thereafter. Nothing expressed or implied in this Agreement is intended, or should be construed,
to confer upon or give any person or entity not a party to this agreement any third- party
beneficiary rights, interests, or remedies under or by reason of any term, provision, condition,
undertaking, warranty, representation, or agreement contained in this Agreement.
11. Choice of Law/Attorney Fees. The Parties shall maintain compliance with all Applicable
Laws with respect to its obligations under this Agreement. The governing law shall be the laws
of the State of California, without regard to the choice of law principles of the forum state. THE
PARTIES HERETO HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY
WAIVE ANY RIGHT THAT MAY EXIST TO HAVE A TRIAL BY JURY IN RESPECT OF
ANY LITIGATION BASED UPON OR ARISING OUT OF, UNDER, OR IN ANY WAY
CONNECTED WITH, THIS AGREEMENT.
12. Incorporation of Recitals and Exhibits. The above Recitals and Exhibit A attached hereto
are incorporated by this reference and expressly made part of this Agreement.
[Signature Page Follows]
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and
year first written below.
EAST VALLEY WATER DISTRICT
______________________________
Name:
Title:
Date:
UTILITY SERVICE PARTNERS PRIVATE LABEL INC.,
D/B/A SLWA INSURANCE SERVICES
______________________________
Name: Michael Backus
Title: Chief Growth Officer
Date:
Exhibit A
NLC Service Line Warranty Program
East Valley Water District
I.Initial Term. One Year.
II.License Conditions. Use of District’s Marks in accordance with Section 2(A) of the
Agreement.
III. Products.
A. External water service line plan (initially, $6.00 per month)
B. External sewer/septic line plan (initially, $9.00 per month)
C. Interior plumbing and drainage plan (initially, $9.49 per month)
Pricing does not include taxes. Company may adjust the foregoing Product fees;
provided, that any such monthly fee adjustment shall not exceed $0.50 in any 12-month
period. If such adjustment shall exceed $0.50, both Parties must agree in writing.
IV. Scope of Coverage.
A. External water service line plan:
i. Covers Property Owner responsibility: From the meter to the external wall
of the home.
ii. Covers thawing of frozen external water lines.
iii. Covers well service lines if applicable.
B. External sewer/septic line plan:
i. Covers Property Owner responsibility: From the external wall of the home
to the sewer main.
ii. Covers septic lines if applicable.
C. Interior plumbing and drainage plan:
i. Covers water supply pipes and drainage pipes within the interior of the
home.
V. Marketing Campaigns. Company shall have the right to conduct up to three campaigns
per year (each campaign consists of two mailings) and such other channels as may be
mutually agreed. Initially, Company anticipates offering the interior plumbing and
drainage plan Product via in-bound phone or web only.