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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 07/26/2023BOARD OF DIRECTORS JULY 26, 2023 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. ViceChairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting July 26, 2023 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 12, 2023 Regular Board Meeting Minutes b.Approve Investment Report for Quarter Ended June 30, 2023 c.June 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261312 through 261484, bank drafts, and ACH payments in the amount of $13,147,545.00 and $415,623.36 for payroll 4.INFORMATIONAL ITEMS a.Cost of Service Analysis and Rate Study Update b.2013 Energy Efficiency Project Update c.Legislative Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2023.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for 202324 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 26, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen District Clerk Board of Directors Regular Meeting July 26, 2023 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 12, 2023 Regular Board Meeting Minutes b.Approve Investment Report for Quarter Ended June 30, 2023 c.June 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261312 through 261484, bank drafts, and ACH payments in the amount of $13,147,545.00 and $415,623.36 for payroll 4.INFORMATIONAL ITEMS a.Cost of Service Analysis and Rate Study Update b.2013 Energy Efficiency Project Update c.Legislative Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2023.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for 202324 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 26, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting July 26, 2023 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 12, 2023 Regular Board Meeting Minutes b.Approve Investment Report for Quarter Ended June 30, 2023 c.June 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261312 through 261484, bank drafts, and ACH payments in the amount of $13,147,545.00 and $415,623.36 for payroll 4.INFORMATIONAL ITEMS a.Cost of Service Analysis and Rate Study Update b.2013 Energy Efficiency Project Update c.Legislative Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2023.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for 202324 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 26, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting July 26, 2023 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 12, 2023 Regular Board Meeting Minutes b.Approve Investment Report for Quarter Ended June 30, 2023 c.June 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261312 through 261484, bank drafts, and ACH payments in the amount of $13,147,545.00 and $415,623.36 for payroll 4.INFORMATIONAL ITEMS a.Cost of Service Analysis and Rate Study Update b.2013 Energy Efficiency Project Update c.Legislative Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2023.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for 202324 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a July 26, 20231 Meeting Date: July 26, 2023 Agenda Item #3a Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the July 12, 2023 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the July 12, 2023 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft July 12, 2023 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: July 12, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Smith led the flag salute. PRESENTATIONS AND CEREMONIAL ITEMS Communicator Award Announcement The Public Affairs Specialist provided details regarding the District receiving two Communicator Awards for its public outreach campaigns. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; Rocky Welborn, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Rudy Guerrero, Finance Supervisor; Roxana Morales, Public Affairs Specialist; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche Draft pending approval 1 1 3 9 GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:39 p.m. Mr. Yauger made a comment requesting that Board meetings be recorded, and audio be available via the District’s website for public access. Mr. Brown made a comment regarding an item on the Finance & Human Resources Committee meeting agenda and asked why the reclassification of staff positions is being taken to the Board for approval. There being no further written or verbal comments, the public participation section was closed at 5:44 p.m. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the July 12, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the June 28, 2023 Regular Board Meeting Minutes b.Approval of Directors’ Fees and Expenses for June 2023 A motion was made by Vice Chairman Morales, seconded by Director Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Candidate for California Special Districts Association (CSDA) Board of Directors Official Election 1 1 3 9 Director Coats recommended that the Board consider voting for incumbent, Arlene Shafer, Costa Mesa Sanitary District, for the Southern Network, Seat C position on the California Special Districts Association Board. The Board discussed which candidate to select. A motion was made by Director Coats, seconded by Vice Chairman Morales, that the Board select candidate Arlene Shafer on the official ballot for the Southern Network, Seat C, 2024-26 term for the California Special Districts Association Board of Directors official election. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None b.Consider Adoption of Community Facilities District 2021-1 (Mediterra) Resolution 2023.01 The Chief Financial Officer provided background information regarding the formation of Community Facilities Districts (CFD) within the District. He stated that Mediterra is the only CFD that has gained traction and requests that the District facilitate bonds. Consultants from Fieldman, Rolapp & Associates provided a presentation that reviewed the bond process which included, but was not limited to a summary of market conditions, an overview of the formation of CFD 2021-1 (Mediterra) and its current status, financing documents, and the financing schedule. A motion was made by Director Coats, seconded by Vice Chairman Morales, that the Board of Directors, acting as the legislative body of Community Facilities District 2021-1 (Mediterra) of East Valley Water District, adopt CFD 2021-1 Resolution 2023.01, including Exhibit A, and other required bond documents related to the issuance of CFD 2021-1, Improvement Area 1 Bonds for an amount not to exceed $7,200,000. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None c.Consider approval of Amendment No. 2 – Reimbursement Agreement with the City of Highland for Law Enforcement Services The General Manager/CEO provided details of the reimbursement agreement with the City of Highland for Law Enforcement Services. 1 1 3 9 Mr. Falcone would like to know what the District receives in return for the Law Enforcement Services Agreement. The General Manager/CEO responded to Mr. Falcon’s question. A motion was made by Vice Chairman Morales, seconded by Director Coats, that the Board approve Amendment No. 2, Reimbursement Agreement with the City of Highland for Law Enforcement Services. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None d.Consider approval of Contract with Web Advanced for Website Redesign Services The Public Affairs Conservation Manager discussed the District’s proposed website redesign and maintenance contract with Web Advanced. He reviewed the importance of having a website and provided statistical data. He stated industry standards for a public agency to redesign its website is every 5-6 years and that the District last updated its website in 2018. The District placed a Request for Proposals (RFP) and received nine responses. Through the RFP review process, Web Advanced emerged as the most suitable candidate. He provided an overview of the project and terms of the contract. A motion was made by Director Carrillo, seconded by Director Coats, that the Board approve an agreement with Web Advanced in the amount of $318,050. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 4.REPORTS a.Board of Directors’ Reports Director Carrillo reported on the following: July 10 he met with the General Manager/CEO to review the agenda and to discuss District business. Director Coats reported on the following: July 4 he attended the City of Highland 4th of July parade where he and Chairman Goodrich drove the District’s ’54 Chevy pickup truck; July 10 he met with the General Manager/CEO to review the agenda and to discuss District business; July 10 he attended the Association of San Bernardino County Special Districts meeting where they discussed association business and their upcoming general meeting; July 11 he attended the City of San Bernardino Water Department Board meeting where they approved a contract for AMI infrastructure; and July 11 he 1 1 3 9 attended the Finance & Human Resources Committee meeting where they discussed the procedures of the upcoming audit. Director Smith reported on the following: July 11 he attended the Finance & Human Resources Committee meeting. Vice Chairman Morales reported on the following: July 7 he attended the Association of California Water Agencies Region 9 Board meeting where they discussed outreach efforts; July 10 he met with the General Manager/CEO to discuss District business; July 11 he attended the San Bernardino Valley Municipal Water District’s Engineering Workshop; and July 12 he attended the East Valley Association of Realtors meeting where he provided a Sterling Natural Resource Center update. Chairman Goodrich reported on the following: July 4 he attended the City of Highland 4th of July parade where he and Director Coats drove the District’s ’54 Chevy pickup truck; July 10 he met with the General Manager/CEO to review the agenda; July 11 he attended the City of Highland City Council meeting; and July 12 he attended the East Valley Association of Realtors meeting. For information only. a.General Manager/CEO Report The General Manager/CEO announced the following: •The Consumer Confidence Report is available now. Go to eastvalley.org/CCR to view the report. •An All-Hands meeting was held with staff to provide updates to staff and employee recognition. •The Farmers Market will continue to be held on the last Sunday of each month through December at the Sterling Natural Resource Center. For information only. b.Legal Counsel Report No report at this time. c.Board of Directors’ Comments Director Coats stated that he is pleased with the historical list of Board members that is on display in the Boardroom. 1 1 3 9 Vice Chairman Morales stated that it is gratifying to see the impact that the District has on other agencies. He also stated that Consumer Confidence Report is a valuable and beneficial document provided to the public. Chairman Goodrich stated that he appreciates the attendance of the public at Board meetings and for staying engaged in the District. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:36 p.m. Phillip R. Goodrich, Board President Michael Moore, Board Secretary Agenda Item #3b July 26, 20231 Meeting Date: July 26, 2023 Agenda Item #3b Consent Item 8 3 0 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Investment Report for Quarter Ended June 30, 2023 RECOMMENDATION That the Board of Directors accept and file the attached Investment Report for the quarter ended June 30, 2023. BACKGROUND / ANALYSIS California Government Code §53646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency’s investments to the legislative body of the agency within 30 days of the end of each quarter. The attached Investment Report shows all the District’s cash and investments, restricted and unrestricted, as of June 30, 2023. Attachment A presents the investment securities purchased and retired during the quarter April to June 2023. Increases and decreases in highly liquid funds, such as LAIF, are explained in the narrative below. Unrestricted Investments LAIF The balance held in the Local Agency Investment Fund at the beginning of the quarter was $7,173,804. Interest earned during the previous quarter of $48,351 was posted to the account in April and the District made one deposit into LAIF in June for $6,500,000. There were no withdrawals during the quarter, and as a result, the balance in the account was $13,722,155 at the end of June. LAIF earnings for the quarter ended June 30, 2023, were $78,294.37, calculated at an apportionment rate of 3.36%; up from 2.74% which had been in effect for the previous quarter. The earnings were posted to the District’s account on July 14, 2023. Citizen’s Business Bank (CBB) Wealth Management The total (book) value of the assets held with CBB increased $16,498 to $6,009,984 during the quarter ended June 30, 2023. The balance in this account is held both in a money market account, $310,885, and in a $5,699,099 portfolio of Treasury and federal agency securities shown on Attachment A. Agenda Item #3b July 26, 20232 Meeting Date: July 26, 2023 Agenda Item #3b Consent Item 8 3 0 Net interest payments received on securities in the District’s portfolio were $5,979 and funds held in money market accounts earned dividends of $7,239. The District also realized a $797 gain on the maturity of a US Treasury. Investment manager fees paid during the quarter were $1,420, and amortization on premiums / accretion of discounts taken at time of purchase of certain securities increased the value of the portfolio by $3,903. There were no District transfers to or from this investment account during the quarter. The following schedule summarizes the activity for Unrestricted Investments during the Quarter ended June 30, 2023: A ccount Beg Bal Deposits/ (Wit hdrawals)Earnings Fees Disc / Prem A mort ization Ending Balance LAIF 7,173,804$ 6,500,000$ 48,351$ -$ -$ 13,722,155$ CBB Wealth Mgt 5,993,486 -14,015 (1,420)3,903 6,009,984 Restricted Investments Accounts opened with US Bank are used to receive District deposits, from which the Trustee (US Bank) pays District bondholders. Semiannual bond payment dates are April 1st and October 1st. Deposits that had been made to the Payment Fund accounts on March 28, 2023, were used by the Trustee to make semi-annual interest payments to the bondholders on April 1st. Summary Schedule of Union Bank Trustee Accounts The following schedule summarizes activity in the US Bank accounts for the Quarter ended June 30, 2023: 2020A A ccount s Beg Bal Dist rict Deposit s Earnings Transfers Wit hdrawals/ Pay ment s Ending Balance Payment Fd -$ -$ -$ -$ -$ -$ Interest Acct 320,787 -5 -(320,175)617 Principal Acct ------ 2020B A ccount s Beg Bal Dist rict Deposit s Earnings Transfers Wit hdrawals/ Pay ment s Ending Balance Payment Fd -$ -$ -$ -$ -$ -$ Interest Acct 161,636 ---(161,636)- Principal Acct ------ AGENCY GOALS AND OBJECTIVES Agenda Item #3b July 26, 20233 Meeting Date: July 26, 2023 Agenda Item #3b Consent Item 8 3 0 II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Investment Report for the Quarter Ended June 30 2023 2. Attachment A - CBB Investment Activity Report for Quarter Ended June 30 2023 EAST VALLEY WATER DISTRICT Investment Activity Quarter Ended June 30, 2023 Activity (Book Value) Amort CostPurch Date Units / Face Value Maturity Date Adjusted Cost 4/1/2023 Matured / Called Adjusted Cost 6/30/2023 Market ValueIssuerCUSIPYield4/1/2023 Adjustment Purchases Total Water Sewer 10/19/21 03/31/21 01/21/20 05/29/20 08/31/22 05/22/23 06/15/23 07/30/20 08/06/20 09/30/21 03/30/21 03/30/21 03/30/21 09/20/21 09/30/21 10/18/21 10/26/21 10/27/21 10/28/21 11/24/21 11/30/21 11/30/21 08/30/22 11/23/21 US Treasury Note US Treasury Note Tenn Valley Authority US Treasury Note US Treasury N/B US Treasury Note US Treasury Bill Federal Home Loan Bank Freddie Mac Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Farm Credit Bank 91282CAZ4 9128CBT7 0.375% 0.750% 2.875% 0.125% 3.125% 3.875% 5.110% 0.550% 0.625% 1.030% 1.000% 0.800% 0.750% 0.250% 1.020% 0.550% 1.250% 0.480% 0.850% 0.600% 1.000% 1.050% 3.700% 1.430% 500,000 11/30/25 03/31/26 09/15/24 05/15/23 08/31/24 04/30/25 12/14/23 07/30/24 08/19/25 09/30/26 03/30/26 05/30/25 06/30/25 12/28/23 09/30/26 10/29/25 10/26/26 09/01/23 10/28/24 11/24/23 02/28/25 11/25/24 02/28/24 11/23/26 492,050.72 495,703.13 306,915.11 299,203.13 299,740.76 - 3,255.81 1,731.70 (4,987.14) 495,306.53 497,434.83 301,927.97 299,203.13 299,838.00 110.68 495,306.53 497,434.83 301,927.97 - 495,306.53 497,434.83 301,927.97 - 299,838.00 298,048.18 292,848.16 249,982.85 100,000.00 451,330.00 451,915.00 290,937.00 - 500,000 300,000 - 880591ER9 912828ZP8 91282CFG1 91282CGX3 912797FU6 3130AJUN7 3134GWMY9 3030APAZ8 3130ALUF9 3130ALPB4 3130ALU93 3130AKL79 3130AP6M2 3130AKC95 3130APJ55 3130AJK24 3130APLB9 3130APWP6 3130APUY9 3130AQ2H5 3130AT2N6 3133ENEM8 299,203.13 300,000 300,000 300,000 250,000 100,000 200,000 300,000 300,000 200,000 115,000 400,000 200,000 300,000 100,000 100,000 200,000 200,000 100,000 250,000 200,000 97.24 110.68 689.33 45.35 299,838.00 298,048.18 292,848.16 249,982.85 100,000.00 200,000.00 300,000.00 300,000.00 200,000.00 114,978.88 400,000.00 198,743.92 299,997.00 100,000.37 100,000.00 200,000.00 200,000.00 99,992.67 250,000.00 200,000.00 292,794.00 294,165.00 292,863.00 237,082.50 91,310.00 178,594.00 271,134.00 275,250.00 183,888.00 112,045.65 357,072.00 181,212.00 269,868.00 99,170.00 94,137.00 196,282.00 186,514.00 94,139.00 246,847.50 180,696.00 297,937.50 292,158.83-689.33 249,937.50 100,000.00 200,000.00 300,000.00 300,000.00 200,000.00 114,902.25 400,000.00 197,836.14 299,997.00 100,005.46 100,000.00 200,000.00 200,000.00 99,985.00 250,000.00 200,000.00 249,982.85 100,000.00 200,000.00 300,000.00 300,000.00 200,000.00 114,978.88 400,000.00 198,743.92 299,997.00 100,000.37 100,000.00 200,000.00 200,000.00 99,992.67 250,000.00 200,000.00 200,000.00 300,000.00 300,000.00 200,000.00 114,978.88 400,000.00 76.63 907.78 (5.09) 198,743.92 299,997.00 100,000.37 100,000.00 200,000.00 200,000.00 99,992.677.67 250,000.00 200,000.00 5,715,000.00 5,406,276.20 1,929.96 5,408,206.16 590,096.33 299,203.13 5,699,099.36 3,850,365.40 1,848,733.96 5,329,245.65 Attachment A Agenda Item #3c July 26, 20231 Meeting Date: July 26, 2023 Agenda Item #3c Consent Item 8 3 4 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: June 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261312 through 261484, bank drafts, and ACH payments in the amount of $13,147,545.00 and $415,623.36 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period June 1, 2023 through June 30, 2023 in the amount of $13,563,168.36. BACKGROUND / ANALYSIS In the continued effort to be fiscally transparent, the payment register for supplies, materials, services, and payroll for June 2023 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. Information to justify each expenditure is available through the Finance Department. Accounts payable disbursements for the period include check numbers 261312 through 261484, bank drafts, and ACH Payments in the amount of $13,147,545.00 and $415,623.36, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: PA YMENT #VENDOR DESCRIPTION A MOUNT 261327 US BANCORP S ERVICE CENTER DIS TRICT-WIDE PURCHAS ING CARD PAYMENT FOR APRIL 2023 55,426.16$ DFT0004939 LAIF INVES TMENT AGENCY WIRE TRANS FER T O LAIF 6,500,000.00$ 261346 BALFOUR BEAT TY INFRAS TRUCT URE, INC INVOICE #54 - $1,637,842.00 LES S $81,892.10 RETENT ION AND WITHOLDING FOR THE S T ERLING NATURAL RES OURCE CENTER (CIP PROJECT) 1,555,949.90$ 261353 DOOS AN INDUS TRIAL VEHICLE AMERICA CORP FORKLIFT FOR THE S TERLING NAT URAL RES OURCE CENTER (CAPIT AL OUT LAY)62,574.82$ Agenda Item #3c July 26, 20232 Meeting Date: July 26, 2023 Agenda Item #3c Consent Item 8 3 4 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS June 2023 Payment Register PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/1/2023 261312 AIR CHIEF, INC.450.00 6/1/2023 261313 APPLEONE EMPLOYMENT SERVICE 2,381.92 6/1/2023 261314 AUTOZONE PARTS 275.50 6/1/2023 261315 COLONIAL LIFE, PREMIUM 491.64 6/1/2023 261316 CROSNO CONSTRUCTION, INC.18,836.31 6/1/2023 261317 EVERSOFT, INC 283.30 6/1/2023 261318 FIRST CHOICE SERVICES 675.75 6/1/2023 261319 GEOSCIENCE SUPPORT SERVICES, INC 2,080.25 6/1/2023 261320 GNA FIRE ELECTRIC, INC.485.00 6/1/2023 261321 HYDROTECH ELECTRIC 3,709.00 6/1/2023 261322 INLAND WATER WORKS SUPPLY CO 614.18 6/1/2023 261323 LOWE'S 754.93 6/1/2023 261324 SAN BERNARDINO COUNTY REGISTER OF VOTERS 15,406.00 6/1/2023 261325 THE SHERWIN WILLIAMS CO.587.14 6/1/2023 261326 UNIFIRST CORPORATION 630.74 6/1/2023 261327 US BANCORP SERVICE CENTER 55,426.16 6/1/2023 261331 VALLEY OFFICE EQUIPMENT 4.08 6/1/2023 261332 City of San Bernardino RRCSB: C.I.D 100.00 6/1/2023 261333 MAKING HOPE HAPPEN FOUNDATION 592.00 6/1/2023 261334 PETTY CASH 400.00 6/1/2023 261335 PETTY CASH 15.69 6/1/2023 261336 PETTY CASH 26.59 6/1/2023 261337 PETTY CASH 29.13 6/1/2023 261338 PETTY CASH 21.55 6/1/2023 261339 PETTY CASH 250.00 6/2/2023 261340 PETTY CASH 340.00 6/8/2023 261341 ACS SUPPORT 26.00 6/8/2023 261342 ADVANCED INDUSTRIAL SOLUTIONS, INC.6,491.49 6/8/2023 261343 AMERICAN FIDELITY ASSURANCE COMPANY 3,073.43 6/8/2023 261344 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 6/8/2023 261345 AUTOZONE PARTS 130.35 6/8/2023 261346 BALFOUR BEATTY INFRASTRUCTURE, INC 1,555,949.90 6/8/2023 261347 BURRTEC WASTE/ 5455 Industrial pkwy 722.16 6/8/2023 261348 BURRTEC WASTE/ E. 111 MILL ST 311.76 6/8/2023 261349 CHEM-TECH INTERNATIONAL INC 6,324.92 6/8/2023 261350 CULLIGAN OF ONTARIO 336.86 6/8/2023 261351 DAILY JOURNAL CORPORATION 139.69 6/8/2023 261352 DIRECTV 289.98 6/8/2023 261353 DOOSAN INDUSTRIAL VEHICLE AMERICA CORP 62,574.82 6/8/2023 261354 EMPLOYMENT DEVELOPMENT DEPT.6,833.75 6/8/2023 261355 EXPERIAN 355.60 6/8/2023 261356 EYE MED VISION CARE 1,556.60 6/8/2023 261357 FIRST CHOICE SERVICES 45.00 6/8/2023 261358 Golf Cars of Riverside, Inc 15,429.20 PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 1 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/8/2023 261359 HYDROTECH ELECTRIC 25,000.00 6/8/2023 261360 K & L HARDWARE 30.13 6/8/2023 261361 LOGICALIS, INC 6,987.50 6/8/2023 261362 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 20,074.25 6/8/2023 261363 SO CAL GAS 313.07 6/8/2023 261364 Solitude Lake Management LLC 1,225.00 6/8/2023 261365 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON/REDLANDS 441.05 6/8/2023 261366 UNIFIRST CORPORATION 429.45 6/8/2023 261367 UPS, UNITED PARCEL SERVICE, INC.38.78 6/8/2023 261368 D & A INVESTMENTS 104.91 6/8/2023 261369 JIAN HAN MEI 130.74 6/8/2023 261370 D.R. HORTON 123.80 6/8/2023 261371 D.R. HORTON 123.25 6/8/2023 261372 D.R. HORTON 80.95 6/8/2023 261373 ELENA CASILLAS 200.00 6/8/2023 261374 JULIE SCHNURPEL 150.00 6/14/2023 261375 AT&T 47.28 6/14/2023 261376 BALFOUR BEATTY INFRASTRUCTURE, INC 2,412,535.45 6/14/2023 261377 BURRTEC WASTE/ E. 111 MILL ST 1,172.79 6/14/2023 261378 CHEM-TECH INTERNATIONAL INC 3,810.73 6/14/2023 261379 CHERRY VALLEY NURSERY MAR-LYN BUILDERS, INC.1,691.68 6/14/2023 261380 CITY OF HIGHLAND 8,000.00 6/14/2023 261381 DIB'S SAFE & LOCK SERVICE 69.47 6/14/2023 261382 DIRECTV 49.55 6/14/2023 261383 GEOSCIENCE SUPPORT SERVICES, INC 7,598.50 6/14/2023 261384 INLAND DESERT SECURITY & COMMUNICATIONS, INC 820.45 6/14/2023 261385 K & L HARDWARE 285.75 6/14/2023 261386 KONICA MINOLTA 272.35 6/14/2023 261387 LOGICALIS, INC 17,274.21 6/14/2023 261388 LOWE'S 687.41 6/14/2023 261389 REPRODOX 311.36 6/14/2023 261390 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 644,238.84 6/14/2023 261391 SOUTHERN CALIFORNIA EDISON COMPANY 36,389.28 6/14/2023 261392 SPECTRUM 9,072.28 6/14/2023 261393 STEP SAVER, INC 3,305.55 6/14/2023 261394 Stock All Services 2,435.42 6/14/2023 261395 ULINE, INC.764.76 6/14/2023 261396 UNIFIRST CORPORATION 449.87 6/14/2023 261397 WATER SYSTEMS CONSULTING, INC 7,769.67 6/15/2023 261398 DENNIS RICHARD LEVINE JT LIVING TRUST 67.09 6/15/2023 261399 NK DEMOLITION 2,374.72 6/15/2023 261400 A1 YOUNG, LLC 161.28 6/15/2023 261401 BRECKENRIDGE PROPERTY FUND 2016 LLC 135.59 6/15/2023 261402 OPENDOOR LABS INC 65.09 6/21/2023 261403 THE COMMUNITY BUILDING GROUP LLC 99.09 6/21/2023 261404 CLAYTON MARKEN 1,135.13 6/21/2023 261405 TJ INVESTMENTS INC.75.92 6/21/2023 261406 ROCIO ROMERO 30.76 6/21/2023 261407 MARINA RENEE WILLIAMS 71.14 6/21/2023 261408 Highland Area Chamber of Commerce 650.00 6/21/2023 261409 HORIZON2010 ENTERPRISE 12.52 PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 2 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/21/2023 261410 HORIZON 2010 ENTERPRISE 75.13 6/22/2023 261411 ACS SUPPORT 26.00 6/22/2023 261412 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 6/22/2023 261413 AT&T 2,771.58 6/22/2023 261414 AUTOZONE PARTS 638.83 6/22/2023 261415 CALIFORNIA BANK & TRUST 131,078.58 6/22/2023 261416 CALIFORNIA BANK & TRUST 6,540.88 6/22/2023 261417 CHEM-TECH INTERNATIONAL INC 3,841.60 6/22/2023 261418 CHERRY VALLEY NURSERY MAR-LYN BUILDERS, INC.1,691.68 6/22/2023 261419 Consolidated Electrical Distributors, Inc.71.74 6/22/2023 261420 EAST VALLEY WATER DISTRICT 19,514.06 6/22/2023 261421 EUCLID MANAGERS, INSURANCE SERVICES INC.360.00 6/22/2023 261422 FRANCHISE TAX BOARD 20.00 6/22/2023 261423 FULL TRAFFIC MAINTENANCE, INC 1,153.46 6/22/2023 261424 Goforth & Marti 8,604.09 6/22/2023 261425 HOSE-MAN, INC.267.91 6/22/2023 261426 LOGICALIS, INC 28,249.30 6/22/2023 261427 PETE'S ROAD SERVICE INC 2,422.03 6/22/2023 261428 RS HUGHES CO INC 540.64 6/22/2023 261429 SO CAL GAS 15.78 6/22/2023 261430 SOUTHERN CALIFORNIA EDISON COMPANY 196,188.10 6/22/2023 261431 TROY ALARM, INC. C/O ALARM CONNECTIONS 199.68 6/22/2023 261432 CARLOS CONTRERAS 100.00 6/22/2023 261433 COLUMBUS WALKER 130.00 6/22/2023 261434 DEBRA WALTERS 190.61 6/22/2023 261435 EDDIE GONZALEZ 150.00 6/22/2023 261436 ERIC SALDANA 125.98 6/22/2023 261437 GERNOT LAUTER 200.00 6/22/2023 261438 JACQUELINE RAMIREZ 200.00 6/22/2023 261439 JEANNE SCHRADER 125.82 6/22/2023 261440 JOHN EASLEY 150.00 6/22/2023 261441 JOSEPH MALATESTA 80.00 6/22/2023 261442 KATHI SMITH 100.00 6/22/2023 261443 LINDA BENSON 300.00 6/22/2023 261444 MARC CONWAY 150.00 6/22/2023 261445 MARIA SOLIS 150.00 6/22/2023 261446 MICHAEL MICALLEF 150.00 6/22/2023 261447 ROBYNN CAPESTANY 400.00 6/22/2023 261448 ROSE OZUNA 150.00 6/22/2023 261449 SARA SOSA 450.00 6/22/2023 261450 TAD PETERS 100.00 6/22/2023 261451 VALERIE CUSSON 30.00 6/22/2023 261452 ZACHARY NAVARRO 98.28 6/23/2023 261453 SFC REAL ESTATE INVESTING LLC 125.30 6/23/2023 261454 JORGE TURBAY 155.53 6/23/2023 261455 PATRICIA BANUELOS 69.13 6/29/2023 261456 AUTOZONE PARTS 455.72 6/29/2023 261457 CAL VALVE-JAQUELYN ROMERO 288.93 6/29/2023 261458 COLONIAL LIFE, PREMIUM 491.64 6/29/2023 261459 ENGINEERING RESOURCES 585.00 6/29/2023 261460 ERIC CHAMBERLIN 650.00 6/29/2023 261461 FAIRVIEW FORD SALES,INC 60.33 PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 3 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/29/2023 261462 FedEx 123.89 6/29/2023 261463 FIRST CHOICE SERVICES 943.79 6/29/2023 261464 Goforth & Marti 1,999.39 6/29/2023 261465 K & L HARDWARE 99.27 6/29/2023 261466 Marvin's Mobile Truck Wash 945.00 6/29/2023 261467 METLIFE SMALL BUSINESS CENTER (Dental)11,006.02 6/29/2023 261468 METROPOLITAN LIFE INS CO 93.30 6/29/2023 261469 O'REILLYS AUTO PARTS 488.49 6/29/2023 261470 PILAR ONATE 4,725.00 6/29/2023 261471 Schaeffer Manufacturing Company 762.48 6/29/2023 261472 SO CAL GAS 15.78 6/29/2023 261473 Solitude Lake Management LLC 1,500.00 6/29/2023 261474 Texas Life Insurance Company 646.78 6/29/2023 261475 ULINE, INC.1,991.32 6/29/2023 261476 UPS, UNITED PARCEL SERVICE, INC.13.69 6/29/2023 261477 US BANCORP SERVICE CENTER 32,351.50 6/29/2023 261482 VERIZON 1,119.70 6/29/2023 261483 YARDLEY ORGILL CO. INC. YO FIRE 12,218.85 6/29/2023 261484 MARIA D GARCIA 100.00 BANK DRAFTS 6/1/2023 DFT0004939 LAIF INVESTMENT AGENCY 6,500,000.00 6/2/2023 DFT0004941 GLOBAL PAYMENTS 16,922.43 6/5/2023 DFT0004942 MERCHANT BANKCD 558.15 6/9/2023 DFT0004931 CA SDI Tax 2,709.14 6/9/2023 DFT0004932 CALPERS/ DEFERRED COMPENSATION 21,496.06 6/9/2023 DFT0004933 CALPERS/ RETIREMENT 50,096.85 6/9/2023 DFT0004934 Federal Payroll Tax 33,195.53 6/9/2023 DFT0004935 Medicare 8,739.66 6/9/2023 DFT0004936 Social Security 236.60 6/9/2023 DFT0004937 STATE DISBURSEMENT UNIT 908.77 6/9/2023 DFT0004938 State Payroll Tax 12,760.43 6/12/2023 DFT0004940 FORTE, ACH DIRECT INC, ACH FEES 5,031.08 6/14/2023 DFT0004943 PayNearMe, Inc.316.41 6/23/2023 DFT0004944 CA SDI Tax 2,667.95 6/23/2023 DFT0004945 CALPERS/ DEFERRED COMPENSATION 20,797.03 6/23/2023 DFT0004946 CALPERS/ RETIREMENT 50,209.64 6/23/2023 DFT0004947 Federal Payroll Tax 33,937.75 6/23/2023 DFT0004948 Medicare 8,788.36 6/23/2023 DFT0004949 Social Security 1,368.04 6/23/2023 DFT0004950 STATE DISBURSEMENT UNIT 908.77 6/23/2023 DFT0004951 State Payroll Tax 12,656.00 6/23/2023 DFT0004953 CBB 837.03 6/30/2023 DFT0004952 CALPERS/ MEDICAL 111,859.26 6/30/2023 DFT0004954 PayNearMe, Inc.202.98 ACH PAYMENTS 6/1/2023 10012608 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.5,041.67 6/1/2023 10012609 AMAZON CAPITAL SERVICES, INC 3,754.63 6/1/2023 10012610 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 7.19 6/1/2023 10012611 BARRY'S SECURITY SERVICES, INC 9,614.97 6/1/2023 10012612 BOOT BARN, INC 400.00 PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 4 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/1/2023 10012613 CALIFORNIA TOOL & WELDING SUPPLY 597.81 6/1/2023 10012615 CINTAS CORPORATION (FIRST AID)447.22 6/1/2023 10012616 CLARK PEST CONTROL 167.00 6/1/2023 10012617 CLA-VAL CO 3,350.19 6/1/2023 10012618 CORE & MAIN LP 4,738.13 6/1/2023 10012619 EXCEL LANDSCAPE, INC 21,564.48 6/1/2023 10012620 GRAINGER 11,375.51 6/1/2023 10012621 HACH COMPANY 969.92 6/1/2023 10012622 HARRINGTON INDUSTRIAL PLASTIC 530.18 6/1/2023 10012623 Jeffrey Ordaz 800.00 6/1/2023 10012624 LEGEND PUMP AND WELL SERVICES 43,136.00 6/1/2023 10012625 PLUMBERS DEPOT INC.591.79 6/8/2023 10012626 AMAZON CAPITAL SERVICES, INC 1,275.36 6/8/2023 10012627 BARRY'S SECURITY SERVICES, INC 9,448.94 6/8/2023 10012628 CALIFORNIA TOOL & WELDING SUPPLY 2,600.44 6/8/2023 10012629 CAROL CALES 555.99 6/8/2023 10012631 CLARK PEST CONTROL 134.00 6/8/2023 10012632 CLA-VAL CO 19,908.88 6/8/2023 10012633 COAST FITNESS REPAIR SHOP 250.00 6/8/2023 10012634 CORE & MAIN LP 1,250.97 6/8/2023 10012635 CORELOGIC SOLUTIONS, LLC 392.04 6/8/2023 10012636 DANGELO CO INC 32.71 6/8/2023 10012637 DANIEL DAVIS 663.92 6/8/2023 10012638 DAVID HERNANDEZ 505.94 6/8/2023 10012639 ED KING 850.00 6/8/2023 10012640 ELISEO OCHOA 562.73 6/8/2023 10012641 EVWD EMPLOYEES EVENTS ASSOC 390.52 6/8/2023 10012642 FRONTIER COMMUNICATIONS 81.19 6/8/2023 10012643 GENESIS INDUSTRIAL SUPPLY, INC 214.23 6/8/2023 10012644 GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00 6/8/2023 10012645 GRAINGER 1,278.84 6/8/2023 10012646 GROUP DELTA CONSULTANTS, INC 41,830.59 6/8/2023 10012647 HACH COMPANY 7,093.40 6/8/2023 10012648 JOHN MURA 730.10 6/8/2023 10012649 JOSE TORRES 49.99 6/8/2023 10012650 LINCOLN NATIONAL LIFE INS CO.2,439.83 6/8/2023 10012651 MANAGED MOBILE, INC.5,917.04 6/8/2023 10012652 MARTHA T DURAN 850.00 6/8/2023 10012653 MCMASTER-CARR 710.15 6/8/2023 10012654 MICHAEL HENDERSON 737.18 6/8/2023 10012655 MIKE J. ROQUET CONSTRUCTION INC 32,575.06 6/8/2023 10012656 MOBILE OCCUPATIONAL SERVICES, INC 395.00 6/8/2023 10012657 REBECCA KASTEN 639.46 6/8/2023 10012658 RICHARD BECERRA 737.18 6/8/2023 10012659 RK VENTURE LLC 1,537.50 6/8/2023 10012660 SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 400.00 6/8/2023 10012661 STERICYCLE, INC DBA SHRED-IT 161.98 6/8/2023 10012662 Troy A. Yergens 180.00 6/8/2023 10012663 TROY ALARM, INC.630.05 6/8/2023 10012664 TYLER TECHNOLOGIES, INC 1,480.00 6/8/2023 10012665 UNDERGROUND SERVICE ALERT 706.50 6/8/2023 10012666 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 4,613.40 PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 5 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/8/2023 10012667 VULCAN MATERIALS CO/ CALMAT CO 4,663.03 6/8/2023 10012668 WAXIE SANITARY SUPPLY 100.85 6/8/2023 10012669 WHITE CAP LP 2,551.73 6/8/2023 10012670 ZENON ENVIRONMENTAL CORP.22,329.00 6/14/2023 10012671 ADCOMP SYSTEMS, INC 100.00 6/14/2023 10012672 AMAZON CAPITAL SERVICES, INC 916.85 6/14/2023 10012673 ANTHESIS 10,720.88 6/14/2023 10012674 ARCADIS U.S., INC 18,271.00 6/14/2023 10012675 ASBCSD 111.00 6/14/2023 10012676 ASHOK K. DHINGRA, AKD CONSULTING 47,871.32 6/14/2023 10012677 BARRY'S SECURITY SERVICES, INC 10,620.07 6/14/2023 10012678 BOOT BARN, INC 1,573.14 6/14/2023 10012679 BURGESS MOVING & STORAGE 1,058.25 6/14/2023 10012680 COMPUTERIZED EMBROIDERY COMPANY, INC 6,878.78 6/14/2023 10012681 FRONTIER COMMUNICATIONS 938.26 6/14/2023 10012682 GRAINGER 567.39 6/14/2023 10012683 HARRINGTON INDUSTRIAL PLASTIC 8,760.36 6/14/2023 10012684 JC LAW FIRM 1,151.15 6/14/2023 10012685 MERLIN JOHNSON CONSTRUCTION 9,625.20 6/14/2023 10012686 MOBILE OCCUPATIONAL SERVICES, INC 440.30 6/14/2023 10012687 PATTON'S SALES CORP 344.73 6/14/2023 10012688 STERICYCLE, INC DBA SHRED-IT 154.32 6/14/2023 10012689 Tomorrow's Talent, LLC 3,360.00 6/14/2023 10012690 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 6,008.49 6/14/2023 10012691 VALERO FLEET, WEX BANK 14,550.95 6/14/2023 10012692 WAXIE SANITARY SUPPLY 560.04 6/22/2023 10012693 ALLISON MECHANICAL, INC 2,964.00 6/22/2023 10012694 AMAZON CAPITAL SERVICES, INC 5,259.26 6/22/2023 10012695 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 795.60 6/22/2023 10012696 BARRY'S SECURITY SERVICES, INC 9,293.98 6/22/2023 10012697 BOOT BARN, INC 366.99 6/22/2023 10012698 CLARK PEST CONTROL 392.00 6/22/2023 10012699 CLA-VAL CO 3,734.72 6/22/2023 10012700 EVWD EMPLOYEES EVENTS ASSOC 390.49 6/22/2023 10012701 FRONTIER COMMUNICATIONS 176.97 6/22/2023 10012702 HACH COMPANY 8,245.03 6/22/2023 10012703 JC LAW FIRM 5,402.50 6/22/2023 10012704 JOSE MILLAN 3,750.00 6/22/2023 10012705 LANDS END INC 172.87 6/22/2023 10012706 MANAGED MOBILE, INC.3,579.36 6/22/2023 10012707 MCMASTER-CARR 81.83 6/22/2023 10012708 MINUTEMAN PRESS OF RANCHO CUCAMONGA 34,829.72 6/22/2023 10012709 NATIONAL CONSTRUCTION RENTALS 178.49 6/22/2023 10012710 NTT AMERICA SOLUTIONS, INC 4,170.80 6/22/2023 10012711 POWERSTRIDE BATTERY CO.385.62 6/22/2023 10012713 SDRMA, SPECIAL DISTRICT RISK MGMT 1,085.07 6/22/2023 10012714 STAPLES BUSINESS ADVANTAGE 225.17 6/22/2023 10012715 Troy A. Yergens 250.00 6/22/2023 10012716 TYLER TECHNOLOGIES, INC 1,480.00 6/22/2023 10012717 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 769.22 6/22/2023 10012718 VERIZON WIRELESS 9,204.51 6/22/2023 10012719 VULCAN MATERIALS CO/ CALMAT CO 730.69 PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 6 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 6/22/2023 10012720 WAXIE SANITARY SUPPLY 521.12 6/29/2023 10012721 ACI PAYMENTS INC.51.80 6/29/2023 10012722 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.6,557.60 6/29/2023 10012723 ALBERT A. WEBB ASSOCIATES 39,280.25 6/29/2023 10012724 AMAZON CAPITAL SERVICES, INC 1,853.85 6/29/2023 10012725 AQUATIC INFORMATICS INC.15,717.31 6/29/2023 10012726 BARRY'S SECURITY SERVICES, INC 10,147.01 6/29/2023 10012727 BOOT BARN, INC 337.40 6/29/2023 10012728 CALIFORNIA FUELS & LUBRICANTS 2,676.35 6/29/2023 10012729 CINTAS CORPORATION (FIRST AID)446.15 6/29/2023 10012730 CLA-VAL CO 7,183.05 6/29/2023 10012731 COMPUTERIZED EMBROIDERY COMPANY, INC 113.00 6/29/2023 10012732 CORE & MAIN LP 10,364.98 6/29/2023 10012733 ECOTECH SERVICES, INC 31,090.00 6/29/2023 10012734 EXCEL LANDSCAPE, INC 21,441.89 6/29/2023 10012735 EZEQUIEL ELECTRIC, INC.24,877.48 6/29/2023 10012736 FRONTIER COMMUNICATIONS 785.62 6/29/2023 10012737 GENESIS INDUSTRIAL SUPPLY, INC 688.95 6/29/2023 10012738 GERMAN VAZQUEZ/TSR PERFORMANCE 752.19 6/29/2023 10012739 GRAINGER 2,654.11 6/29/2023 10012740 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 910.89 6/29/2023 10012741 INFOSEND, INC 37,078.30 6/29/2023 10012742 J COMM, INC.2,150.00 6/29/2023 10012743 MANAGED MOBILE, INC.2,536.20 6/29/2023 10012744 MCCROMETER INC 6,416.77 6/29/2023 10012745 MCMASTER-CARR 175.04 6/29/2023 10012746 PLUMBERS DEPOT INC.1,872.18 6/29/2023 10012747 PSI WATER TECHNOLOGIES 8,868.26 6/29/2023 10012748 QUADIENT, INC 349.59 6/29/2023 10012749 QUINN COMPANY 1,350.00 6/29/2023 10012750 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00 6/29/2023 10012751 SG CREATIVE, LLC 4,730.00 6/29/2023 10012752 STAPLES BUSINESS ADVANTAGE 766.64 6/29/2023 10012753 THE GRANT FARM (MOMENTUM)1,545.00 6/29/2023 10012754 Tomorrow's Talent, LLC 2,500.00 6/29/2023 10012755 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 3,326.99 6/29/2023 10012756 WAXIE SANITARY SUPPLY 168.07 TOTAL 13,147,545.00$ PAYMENT REGISTER JUNE 1, 2023 - JUNE 30, 2023 Page 7 of 7 East Valley Water District Water, Recycled Water, Wastewater Cost-of-Service Rate Study July 26, 2023 Meet our Team 2 19 Years’ Experience BS in Applied Mathematics Commonly speaks at conferences Expert in cost-of-service principles Well -versed in Budget-Based Rates Strong Technical writer Skilled facilitator 16 Years’ Experience BS in Business Administration with a Major in Accounting Specializes in financial planning Develops smart, dynamic rate models Expert in cost-of-service principles Experienced in budget auditing Quality control 16 Years’ Experience BA in Geology Analytical support Consumption analysis Customer impacts Rate surveys Habib Isaac IBC – Principal San Marcos CA / Salem OR Andrea Boehling IBC – Principal Temecula, CA Lauren Demine IBC – Sr. Consultant Temecula, CA East Valley Water District – Budget-Based Water and Wastewater Rates – Active 24,000 accounts Elsinore Valley MWD – Budget-Based Water and Wastewater Rates – Active 47,000 accounts City of Escondido – Water and Wastewater Rates – Aug 2023 27,000 accounts Trabuco Canyon WD – Water, Recycled, and Wastewater Rates – Hearing June 29, 2023 4,100 accounts Rainbow MWD – Water and Wastewater Rates – Hearing June 27, 2023 9,000 accounts City of Roseville – Water, Recycled, and Wastewater Rates – May 2023 50,000 accounts Helix Water District – Water Rates (included Budget-Based Rates) – April 2023 56,000 accounts Santa Fe ID – Water Rates (included Budget-Based Rates) – March 2023 7,600 accounts Rubidoux CSD – Water and Wastewater Rates – December 2022 6,520 accounts City of Galt – Water and Wastewater Rates – July 2022 7,000 accounts Delta Diablo – Wastewater and Recycled Rates – June 2022 50,000 accounts City of Livermore – Water Rates – April 2022 9,950 accounts Galt Roseville Livermore Delta Diablo East Valley WD RainbowEscondido Helix WD Santa Fe ID Rubidoux CSD Trabuco Canyon WD Recent Projects Guiding Principles to Our Consulting Practice 4  Develop long-term relationships with our clients as trusted utility advisors  Limit total commitments to dedicate ample time to active engagements  Fully engage agency staff during projects to transfer knowledge  Create more than one viable solution for consideration  Provide insightful perspective based on previous experience  Develop a sound cost-of-service nexus for administrative record Cost -of-Service Study Goals Develop long-term financial plan based on Strategic Plan and Board policies Perform comprehensive cost-of-service analysis to allocate a proportionate share of cost to each customer that meets industry standards while complying with Proposition 218 Develop equitable rate alternatives that are viable and fair to the District’s constituency, reflecting service area’s unique characteristics Guide and support District through rate adoption and implementation Prepare comprehensive administrative record Main Objectives 5 Financial Plan Summary Factors Impacting the Financial Plan 6 Reserve Funding Account for unforeseen risks through well established reserves Expense Projections Account for cost escalations by expense category and any debt obligations Capital Spending Account for anticipated repair and replacement projects to maintain a safe and reliable system. Revenue Projections Account for rate revenues, other operating revenues, and non-operating revenues Water/Flow Demands Account for expected changes in total water usage, flows, growth, as well as changes in service needs Financial Plan Existing Rates What’s working and what’s not working? Approach to Evaluating Rate Options Rate Objectives What should be achieved with new rates? Rate Alternatives What type of rate options should be evaluated? Cost-of-Service Strategic Objectives with Rates 7 Are rates understandable? Is current BBR perceived as fair? Any new expenses on horizon? Affordability Water Efficiency Revenue Stability Customer Equity Administrative Ease Address any changes to supply mix Any adjustments to indoor budget based on gpcd targets Develop Wastewater rate alternatives (winter avg, actual usage, or indoor water budgets) Develop Recycled/Reclaimed Rates Capital funding approach Fixed cost recovery percentage Analyze customer bill impacts Existing Rates Water Rates 8 Meter Size Meter Charge 5/8"$24.74 3/4"$31.78 1"$45.86 1.5"$81.08 2"$123.30 3"$235.93 4"$362.64 6"$714.61 8"$1918.70 Tiers Allotments $/HCF Tier 1 Indoor Budget $2.04 Tier 2 Outdoor Budget $2.62 Tier 3 > Total Water Budget $4.05 Monthly Fixed Charge Variable Rates (HCF) Existing Rates Wastewater Rates 9 Customer Class Fixed Collection Charge Variable Collection Rate Residential $15.36 per Unit N/A Multi-Family Residential $3.90 $0.55 per HCF Non-Residential $3.90 $0.55 per HCF Customer Class Fixed Treatment Charge Variable Treatment Rate Residential $21.55 per Unit N/A Multi-Family Residential $1.97 $1.53 Non-Residential $3.52 12 rates (Varies by Type) Non-Residential Treatment Flow Rates -Current Rates reflect City of San Bernardino rates until SNRC is online -SNRC treatment rates will reflect 3 strength levels -Low, Medium, High Policy and Rate Objectives Meet at inception with staff and Board - Rate Objectives - Reserve Policies - Strategic Goals - Study Approach Review Current Financial Position Discuss health of utility at current rates - Future O&M - Reserve balances - Capital expenses - Debt coverage Develop Financial Plan Update budgets and projections -Recalculate rate revenues -Capital funding -Satisfy Reserves Review Financial Plan Scenarios Develop viable options to consider -Multiple CIP scenarios -Funding options for CIP (debt?) -Level of reserve funding Present Financial Plan with Rates Rate Impacts -Review rate impacts before finalizing FP -Rates and FP intersect -Build consensus Financial Plan/Rates tell the “Why” - What challenges is the District facing - What’s driving costs - How is FP addressing challenges - Understanding generates buy-in Consensus tells story Building Consensus on Financial Plan, Rates, and Fees Includes 3 Rate Workshops Agenda Item #4b July 26, 20231 Meeting Date: July 26, 2023 Agenda Item #4b Informational Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: 2013 Energy Efficiency Project Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Water operations require electricity to power pump motors and equipment. Energy costs are a significant and increasing budget item for East Valley Water District. Optimizing energy efficiencies and reducing costs to deliver water is an operational priority for the District. In November 2013, the District contracted Honeywell to identify and implement operational energy efficiency projects. After implementing the efficiency improvements, Honeywell would provide an annual report for ten years identifying the energy savings. Honeywell has completed their eighth annual report for the project. The project cost including financing interest is $4,500,000. The project included four energy efficiency measures: 1. SCADA upgrades to implement time-of-use pumping 2. Rehabilitate 12 inefficient pumps 3. Replacement of two 50-year-old switchgears 4. Piping upgrades to reduce pressure loss and improve reliability The Honeywell project offered guarantees in annual energy savings to offset the $4,500,000 investment over ten years. The eighth annual report from Honeywell was recently verified by the District and identified cumulative energy saving of $4,303,677 over the past 8 years. Changes in energy rates have made the increase more significant in recent years and will continue to provide the District energy savings. The District continues to monitor the success of the project and meets with Honeywell for the annual maintenance and verification inspections. The District is evaluating other energy efficiency projects to further improve operational efficiency. AGENCY GOALS AND OBJECTIVES Agenda Item #4b July 26, 20232 Meeting Date: July 26, 2023 Agenda Item #4b Informational Item IV - Promote Planning, Maintenance and Preservation of District Resources B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management Team. FISCAL IMPACT Maintenance and Verification of the Honeywell Project for fiscal year 2022-23 is $18,651. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Energy Efficiency Update Presentation Patrick Milroy, Operations Manager ENERGY EFFICIENCY UPDATE July 26, 2023 HONEYWELL ENERGY EFFICIENCY PROJECT 2 November 2012 a letter of intent was issued to conduct an Energy and Operational Efficiency Study. November 2013 an agreement with Honeywell was executed to complete the comprehensive Energy Efficiency Project. The District entered a Lease Purchase agreement with US Bank to finance the project. Total cost with interest was $4.6 million. The project financing is a 10-year agreement that guarantees an annual energy savings of $483,000 to make the loan payments. 3 HONEYWELL ENERGY EFFICIENCY PROJECT INCLUDED 4 CONSERVATION MEASURES SCADA Upgrades •Upgrade hardware to increase communication reliability and set up automatic programming to strategically pump water during off-peak electrical time of use Pump Upgrades •Replace 12 old inefficient pumps at 37- 2, 39-3, 56-1, 108-1, 125-1, 130-1, 11A, 125, 142, 146, 146A, and 147 to increase energy efficiency Switchgear Upgrades •Replace switchgear that is over 50 years old at plants 24 and 33 to ensure safety and operational reliability Piping Upgrades •Install pipe upgrades at plant 125 to increase water supply reliability 4 2023 Well Control Time Restrictors Reservoir Level Pressure Other Wells Operating 2013 Well Control Reservoir Level BEFORE HONEYWELL PROJECT AFTER HONEYWELL PROJECT 5 The old SCADA system called well and booster pumps on to fill reservoirs via the level Honeywell programed the SCADA system to avoid pumping during expensive electrical time of day Prior to 2019, the most expensive electrical cost was Monday thru Friday 12pm to 5pm Since the popularity of solar the most expensive electrical cost is 4 pm to 9pm 7 days a week. Avoiding 4pm to 9pm pumping results in $$$ savings. HONEYWELL ENERGY EFFICIENCY PROJECT 6 HIGH ENERGY COST TIMES 7 ANNUAL SAVINGS $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 2015 2016 2017 2018 2019 2020 2021 2022 Savings Calculations Using Original Avoided Cost Rates $483,000 Total Excess Savings of $439,677 in 2015-2022 8 ANNUAL CUMULATIVE SAVINGS YEARS 1-8 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2015 2016 2017 2018 2019 2020 2021 2022 Actual Savings Total Project Cost PLANT 125 9 New Motor & Discharge Pipe Emergency Backup Generator PLANT 146 10New Well Motor PLANT 146 SCADA RADIOS 11 PLANT 130 BOOSTER #1 MOTOR 12 Drop Valve Piping Booster 1 Motor Plant 108 Plant 125 Switchgear Plant 125-1 Booster Motor 15 EVALUATING ENERGY EFFICIENCY PROGRAMS: NEXT STEPS •Solar •Work with consultant to establish a feasibility study and evaluate solar options at Headquarters, SNRC Administration building, and Treatment Plant 134 •Battery Storage •Tesla batteries are currently in operation at Headquarters and Plant 140 •In the planning stages for Tesla batteries at Treatment Plant 134 •Batteries are provided at no cost to the District •HVAC Improvements •Continue diligent HVAC maintenance program and pursue cost saving improvements when available •Pump and Motor Rehab •Continue rigorous maintenance program, wells and booster pumps rehabilitated every 10 years, and pursue cost saving opportunities when available DISCUSSION Agenda Item #4c July 26, 20231 Meeting Date: July 26, 2023 Agenda Item #4c Informational Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Legislative Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS District staff together with legislative advocates are monitoring this year's legislative session and a large number of bills significant to East Valley Water District’s operations. The legislation has been focused on a wide variety of water topics including, water rights, clean fleet requirements, climate change, water affordability and quality. Staff are monitoring over ninety unique pieces of legislation including the following: •AB 460: Water rights and usage •AB 676: Water use policy and usage priority •AB 1594: Medium and Heavy Duty EV Vehicles •SB 389: State Water Resources Control Board – Determination of Water Rights •SB 57: Utilities – Disconnection of Residential Services Together with the California Municipal Utilities Association (CMUA) and the Association of California Water Agencies (ACWA), District staff are actively participating in working groups and advocating the District's position. Engagement with the organizations continue to provide a channel to voice positions on proposed legislation, learn about industry coalitions, and partner with neighboring districts on legislative positions. Finally, State leadership are actively discussing regulatory enhancements and details for California’s Making Conservation a California Way of Life legislation. Staff are engaging in discussions and communicating the District’s water supply position and advocating for local solutions. The District will continue to take an active role in the evolving legislative and regulatory requirements. Agenda Item #4c July 26, 20232 Meeting Date: July 26, 2023 Agenda Item #4c Informational Item AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership C. Strengthen Regional, State and National Partnerships REVIEW BY OTHERS This item has been reviewed by Public Affairs and Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ William Ringland Public Affairs/Conservation Manager ATTACHMENTS No Attachments Agenda Item #5a July 26, 20231 Meeting Date: July 26, 2023 Agenda Item #5a Discussion Item 8 3 1 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of Resolution 2023.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for 2023-24 RECOMMENDATION That the Board of Directors adopt Resolution 2023.11 authorizing the placement of delinquent water and wastewater charges on the 2023-24 County of San Bernardino Tax Roll. BACKGROUND / ANALYSIS California Water Code Section 31701.5 authorizes the District to place liens on real property for delinquent water and wastewater charges, and to roll unpaid delinquent charge amounts and unpaid lien amounts over to the San Bernardino County property tax bill. This authority gives the District a method to recover unpaid charges and fees related to utility services rendered. Delinquent charges that are subject to be rolled onto the property tax bill include, but are not limited to, water consumption and related charges, wastewater collection and treatment services, late fees, interest, and penalties. Every July, the District determines which liens have not been paid and prepares the appropriate materials to send to the San Bernardino County for recovery of delinquent service charges to the property owner’s tax bill. In doing so, the District greatly enhances its ability to recover unpaid charges in the upcoming fiscal year. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. Agenda Item #5a July 26, 20232 Meeting Date: July 26, 2023 Agenda Item #5a Discussion Item 8 3 1 FISCAL IMPACT Collection of $97,185.06 in delinquent water and wastewater charges. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Resolution 2023.11 2. List of Delinquent Water and Wastewater Accounts East Valley Water District Resolution 2023.11 Page 1 of 2 RESOLUTION 2023.11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON-PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID WHEREAS, the Board of Directors of the East Valley Water District (the “District”) has prepared a report and statement of those delinquent non-paid charges for water and other services within the District which were delinquent and unpaid for sixty days or more on July 1, 2023; and WHEREAS, the Board of Directors of the District has decided that said delinquent and unpaid charges are to be included in the property tax levied on said property pursuant to California Water Code Sections 31701 (e) and 31701.5 et seq.; and THEREFORE, the Board of Directors of the District does hereby resolve, determine and order as follows: Section 1. That the report of the District’s delinquent and unpaid charges for water and other services within the District which remain unpaid and delinquent for sixty days or more on July 1, 2023 is hereby adopted and approved by said Board. Section 2. That the unpaid and delinquent charges listed in said report for each parcel of property are fixed at the amount listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the amount of such charges against the respective lots of parcels of land as they appear on the current assessment roll. Section 4. That the County Tax Collector shall include the amount of charges on bills for taxes levied against their respective lots and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. East Valley Water District Resolution 2023.11 Page 2 of 2 The foregoing Resolution was duly adopted at a regular meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on July 26, 2023. This Resolution shall take effect as of the 26th day of July 2023. ADOPTED this 26th day of July 2023. Ayes: Noes: Abstain: Absent: Phillip R. Goodrich Board President ATTEST: _____________________________ Michael Moore Secretary, Board of Directors July 26, 2023 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2023.11 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held July 26, 2023. _____________________________ Michael Moore Secretary, Board of Directors ACCOUNT NO.APN ORIGINAL AMOUNT 0001-0082-00 0271-341-11-0000 869.23 0001-0253-04 0271-384-04-0000 153.39 0002-0059-03 0271-471-18-0000 23,777.86 0002-0060-04 0271-471-18-0000 1,405.84 0002-0161-09 0271-353-13-0000 294.34 0014-0143-02 0271-322-38-0000 1,805.52 0014-0145-03 0271-441-10-0000 180.25 0017-0210-00 0028-556-10-3000 891.62 0025-1279-08 1192-391-26-0000 477.63 0025-1507-07 1192-391-35-0000 189.68 0036-0050-13 0285-211-22-0000 105.43 0036-0080-16 1191-282-49-0000 174.03 0037-0106-07 0278-112-26-0000 236.63 0042-0006-03 0155-141-26-0000 2,084.27 0043-0125-09 0285-371-03-0000 30.82 0051-0195-06 0027-328-41-5000 366.84 0052-0001-05 0273-331-14-0000 236.40 0052-0005-11 0273-332-15-0000 65.20 0053-0123-09 1191-081-52-0000 272.91 0054-1481-07 1191-411-70-0000 230.32 0054-1919-09 1191-411-71-0000 408.40 0054-2622-03 1191-431-76-0000 510.14 0061-0094-03 0273-064-04-0000 2,629.85 0063-0081-09 1191-221-18-0000 47.20 0063-0349-01 1191-231-68-0000 48.03 0071-0002-00 0273-363-11-0000 758.64 0071-0033-10 0273-353-04-0000 814.16 0071-0137-09 0273-163-24-0000 36.90 0071-0161-02 0273-364-01-0000 144.32 0073-0100-06 0273-232-37-0000 5,582.86 0074-2467-03 1191-472-02-0000 986.60 0074-2633-08 1200-371-02-0000 246.16 0081-0253-14 1191-181-42-0000 80.01 0082-0058-00 0273-261-08-0000 1,352.24 0083-0197-03 1192-041-15-0000 291.16 0084-1282-02 1191-381-44-0000 1,779.53 0084-1759-04 1191-361-31-0000 150.28 0091-2037-10 1191-121-19-0000 203.21 The following properties all have recorded liens in the amount of the delinquencies shown and are to be turned over to the Office of the Tax Collector, County of San Bernardino, to be added to the Respective Property Tax Bills *2023-24 County Tax Roll* Page 1 of 3 ACCOUNT NO.APN ORIGINAL AMOUNT The following properties all have recorded liens in the amount of the delinquencies shown and are to be turned over to the Office of the Tax Collector, County of San Bernardino, to be added to the Respective Property Tax Bills *2023-24 County Tax Roll* 0093-0158-04 1192-421-27-0000 239.83 0093-0248-05 1201-031-13-0000 2,433.40 0094-0077-09 0278-241-16-0000 208.69 0094-0188-12 0278-283-10-0000 294.50 0094-0194-18 0278-296-01-0000 219.12 0101-0176-01 1192-101-28-0000 6,413.61 0103-0004-09 0278-251-13-0000 7,177.86 0103-0041-06 0279-221-10-0000 93.57 0103-0179-00 0278-262-01-0000 325.63 0104-0056-08 0279-021-27-0000 318.61 0104-0168-09 0279-111-24-0000 51.79 0105-3210-04 1201-452-21-0000 440.76 0111-0229-01 1192-281-13-0000 849.06 0112-0128-06 0279-063-05-0000 202.03 0113-0268-00 0279-082-04-0000 2,037.69 0116-0086-01 1192-431-38-0000 320.77 0122-0543-07 1210-021-70-0000 132.25 0133-0050-00 1199-191-03-0000 3,520.55 0134-0195-00 1200-481-38-0000 1,769.58 0135-0196-07 1200-011-10-0000 1,632.76 0136-0127-03 1192-371-35-0000 141.86 0140-0322-07 1200-221-29-0000 92.78 0142-0097-11 0285-911-13-0000 328.95 0142-0230-05 0285-325-29-0000 54.21 0144-0072-07 1201-281-12-0000 344.12 0144-1705-01 1192-601-15-0000 2,232.02 0144-1711-11 1192-581-32-0000 176.11 0144-1731-00 1192-601-32-0000 6,547.73 0144-1732-16 1192-601-33-0000 244.20 0144-1732-18 1192-601-33-0000 76.80 0144-1892-03 1201-281-22-0000 123.23 0144-1985-05 1201-291-21-0000 187.73 0145-0034-05 0288-741-31-0000 421.44 0153-0430-05 1201-141-32-0000 220.94 0153-1359-02 1201-151-15-0000 130.76 0154-0341-05 0273-102-08-0000 970.76 0154-3003-01 0273-101-07-0000 132.63 0154-3042-03 0273-202-31-0000 260.36 Page 2 of 3 ACCOUNT NO.APN ORIGINAL AMOUNT The following properties all have recorded liens in the amount of the delinquencies shown and are to be turned over to the Office of the Tax Collector, County of San Bernardino, to be added to the Respective Property Tax Bills *2023-24 County Tax Roll* 0154-3091-00 0273-123-28-0000 86.58 0154-3122-01 0273-221-38-0000 1,449.08 0154-3125-00 0273-221-36-0000 1,055.72 0154-3312-02 0273-192-14-0000 222.12 0155-0484-05 1192-521-53-0000 48.39 0157-0016-12 1200-241-08-0000 2,729.70 0161-0132-03 1210-241-24-0000 56.56 0163-4135-02 1201-471-33-0000 250.32 Total Amount 97,185.06$ Page 3 of 3