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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/13/2023BOARD OF DIRECTORS SEPTEMBER 13, 2023 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting September 13, 2023 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the August 9, 2023 Regular Board Meeting Minutes b.Approve the August 23, 2023 Regular Board Meeting Minutes. c.Approval of Directors' Fees and Expenses for August 2023 3.INFORMATIONAL ITEMS a.Development Activity Update b.Per­ and Polyfluoroalkyl Substances (PFAS) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen District Clerk Board of Directors Regular Meeting September 13, 2023 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the August 9, 2023 Regular Board Meeting Minutes b.Approve the August 23, 2023 Regular Board Meeting Minutes. c.Approval of Directors' Fees and Expenses for August 2023 3.INFORMATIONAL ITEMS a.Development Activity Update b.Per­ and Polyfluoroalkyl Substances (PFAS) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingSeptember 13, 2023 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the August 9, 2023 Regular Board Meeting Minutes b.Approve the August 23, 2023 Regular Board Meeting Minutes. c.Approval of Directors' Fees and Expenses for August 2023 3.INFORMATIONAL ITEMS a.Development Activity Update b.Per­ and Polyfluoroalkyl Substances (PFAS) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingSeptember 13, 2023 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approve the August 9, 2023 Regular Board Meeting Minutesb.Approve the August 23, 2023 Regular Board Meeting Minutes.c.Approval of Directors' Fees and Expenses for August 20233.INFORMATIONAL ITEMS a.Development Activity Update b.Per­ and Polyfluoroalkyl Substances (PFAS) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a September 13, 20231 Meeting Date: September 13, 2023 Agenda Item #2a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the August 9, 2023 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the August 9, 2023 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft August 9, 2023 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: August 9, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Chairman Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; Patrick Milroy, Operations Manager; William Ringland, Public Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Marty Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 1 1 9 2 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the August 9, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the June 26, 2023 Regular Board Meeting Minutes b.Approval of Directors’ Fees and Expenses for July 2023 A motion was made by Director Carrillo, seconded by Director Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 3.INFORMATIONAL ITEMS a.State Water Project Update on 2023 Deliveries Michael Plinske, the Chief Water Resources Officer of the San Bernardino Valley Municipal Water District (Valley District), shared an update on the upcoming 2023 deliveries for the State Water Project (SWP). He provided an overview of Valley District and the services it offers. He also provided a summary of the State Water Project and used visuals to demonstrate how water flows through it into the surrounding area. Mr. Plinkski provided details of the water supply available to the San Bernardino Valley service area and the demands of retailers. He provided details of the two components of demand: direct deliveries and recharge. He stated that during half the year they have delivered approximately 20% of the orders. He noted that no recharge activity took place in January and February due to not knowing the water supply forecast at that time; and he added that the increase in allocation of available water was not known until April. With the data available, he does not anticipate that they will reach 101,000 acre-feet of deliveries and that there will be a carry-over remaining. Mr. Plinkski described some of the water delivery challenges for this year. He stated that the Pearblossom pump station has had issues with flow restrictions this year and that they could only supply a portion of water. He stated that recharge basins couldn’t be used for imported water due to high water releases from Seven Oaks Dam. He stated that recharge basins are at a reduced capacity due to construction activities. He 1 1 9 2 stated that if the San Luis Reservoir becomes full (as of January) the carry over water will start spilling and will no longer be available to the area. Mr. Plinkski outlined some upcoming opportunities for action before the end of the year. Mr. Falcone asked how much confidence Valley District has that they deliver all water allocations as scheduled. Mr. Plinkski responded that it would be unlikely that they will deliver all allocated SWP and anticipate having 50-60,000 acre-feet of carry-over. The Board expressed their desire for Valley District to ensure that the SWP allocations of water remain in the area and are not wasted by spilling into the ocean. 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Resolution 2023.12 – Salary Schedule Revision The General Manager/CEO discussed two proposed changes to the District's salary schedule. He explained that one of the revisions involves the inclusion of a new job title for a Water and Wastewater Compliance Supervisor. The other change pertains to the addition of a Senior Administrative Assistant classification to the salary schedule. He also provided insight into the responsibilities that come with the Water and Wastewater Compliance Supervisor role. A motion was made by Director Coats, seconded by Vice Chairman Morales, that the Board Adopt Resolution 2023.12, approving the Revised Salary Schedule as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None b.Consider Approval of Contract with Eagle Aerial Solutions for the WaterView Platform The Public Affairs/Conservation Manager shared details about a three-year contract with Eagle Aerial Solutions for their WaterView software. He explained the various features of the platform and mentioned that it has been in use by the District for the past two years. He also pointed out that the State has approved this tool for identifying indoor and outdoor water usage by both residential and commercial customers, making it easier for the District to comply with requirements set by the State Water Resources Control Board. He emphasized the importance of the WaterView software in supporting water conservation campaigns. A motion was made by Vice Chairman Morales, seconded by Director Carrillo, that the Board authorize the General Manager/CEO to enter into a three-year agreement with 1 1 9 2 Eagle Aerial Solutions for the WaterView software platform for a not-to-exceed amount of $117,843. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None c.Consider Candidates for 2023 Association of California Water Agencies Elections The General Manager/CEO explained the role of the Association of California Water Agencies (ACWA) and its coverage of multiple regions. He stated that in a previous meeting, the Board had assigned him as the voting designee. He requested the Board's input on candidate selection for the upcoming election, which has a deadline of September 15, 2023. Vice Chairman Morales shared his personal insight into the candidates and recommended that the Board support the Election Committee's suggested slate. A motion was made by Director Coats, seconded by Director Carrillo, that the Board of Directors have the General Manager/CEO vote for the Election Committee’s recommended slate as follows: ACWA Statewide Elections •President: Cathy Green •Vice-President: Ernesto “Ernie” A. Avila ACWA Region 9 Elections •Chair: G. Patrick O’Dowd •Vice Chair: Carol Lee Gonzales-Brady •Board Members: o Brenda Dennstedt o Gina Dockstader o James Morales Jr. o Paul Ortega o Harvey Ryan The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 5.REPORTS a.Board of Directors’ Reports 1 1 9 2 Director Coats reported on the following: August 3 he met with the General Manager/CEO to review the agenda and to discuss District business; and August 8 he attended the City of San Bernardino Water Department Board meeting where they approved agenda items. Director Carrillo reported on the following: August 2 he attended the City of San Bernardino City Council meeting with nothing to report; August 5 he attended the Highland Boxing Club’s Community Event; and August 7 he met with the General Manager/CEO to review the agenda and discuss District business. Director Smith reported on the following: July 27 he attended a private event held at the Highland Senior Center; August 8 he attended San Bernardino Valley Water Conservation District’s (Conservation District) third Strategic Planning Workshop; and August 9 he attended the Conservation District’s Board meeting with nothing to report. Vice Chairman Morales reported on the following: August 1 he attended the San Bernardino Valley Municipal Water District’s Board meeting; August 3 he attended San Bernardino Valley Municipal Water District’s Policy Workshop where they provided a legislative update and discussed the Association of California Water Agencies elections; August 7 he met with the General Manager/CEO to review the agenda and was provided District updates; and August 8 he attended the San Bernardino Valley Municipal Water District’s Engineering Workshop. Chairman Goodrich reported on the following: August 8 he attended the Highland Boxing Club Health and Wellness event; August 7 he met with the General Manager/CEO to review the agenda and discuss District business; and August 8 he attended the City of Highland City Council meeting with nothing to report. For information only. a.General Manager/CEO Report The General Manager/CEO reported the following: •The August 17 Community Advisory Commission meeting has been rescheduled to August 22. It will kick off the District’s Strategic Plan development. •Provided an update on the Valaria Court Water Main Replacement Project. •Public Affairs and Conservation staff held a pop-up event at Stater Bros. For information only. b.Legal Counsel Report No report at this time. 1 1 9 2 c.Board of Directors’ Comments Vice Chairman Morales commented that the local retailers are concerned with the overall cost of water and it’s important that San Bernardino Valley Municipal Water District be part of those conversations to stay focused on the local area. It is disappointing we can not take delivery of all the available imported water this year. He added that he looks forward to continued discussions with Valley District on this topic and hopes to affect their future imported water operations in a positive way. Director Coats echoed Vice Chairman Morales’ comment regarding working with Valley District to do what’s best for the region. Chairman Goodrich stated that he appreciates the attendance of the public at Board meetings and for staying engaged in the District. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:47 p.m. Phillip R. Goodrich, Board President Michael Moore, Board Secretary Agenda Item #2b September 13, 20231 Meeting Date: September 13, 2023 Agenda Item #2b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the August 23, 2023 Regular Board Meeting Minutes. RECOMMENDATION That the Board of Directors approve the August 23, 2023 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft August 23, 2023 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: August 23, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:30 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Rocky Welborn, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Roxana Morales, Public Affairs Specialist; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 4:31 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 1 2 0 1 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the August 23, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.9(b) and 54956.9(a) to discuss the items listed on the agenda. RECONVENE THE MEETING The Board reconvened the meeting at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Coats led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a. legal counsel stated that no reportable action was taken. With respect to Item #2.b. legal counsel stated that no reportable action was taken. PRESENTATIONS AND CEREMONIAL ITEMS The Public Affairs Specialist announced that the District received the 2023 Silver Telly Award in the Government Relations - Branded Content category, for its video Behind the Scenes: East Valley Water District. She provided details on the history of the Telly award and the selection process. Information only. 1 2 0 1 PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:45 p.m. There being no written or verbal comments, the public participation section was closed. 3.APPROVAL OF CONSENT CALENDAR a.Investment Transaction Report for Month Ended July 31, 2023 b.July 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261485 through 261669, bank drafts, and ACH payments in the amount of $5,631,661.11 and $748,294.73 for payroll A motion was made by Director Smith, seconded by Director Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 4.DISCUSSION AND POSSIBLE ACTION ITEMS a. Consider Biosolids Hauling and Reuse Agreement Award for the Sterling Natural Resource Center The Water Reclamation Manager discussed an agreement for hauling and reusing biosolids at the Sterling Natural Resource Center (SNRC). He stated that this item was previously presented to the Engineering and Operations Committee in July. He stated that the District originally approved an agreement in 2022 with Rialto Bioenergy Facility to treat the biosolids by the SNRC, however, the facility is not yet prepared to treat the biosolids, and there are lower-cost alternatives available. He stated that staff issued requests for proposals (RFP) to haul and dispose/reuse biosolids produced by the SNRC. Two proposals were received, and Synagro was selected as the only proposal that met the RFP requirements. The Water Reclamation Manager provided an overview of Synagro's services and highlighted that the District could save an estimated $565,877 annually by contracting with them. A motion was made by Director Coats, seconded by Vice Chairman Morales, that the Board of Directors authorize the General Manager/CEO to execute Agreement No. 2023.08 for Biosolids Hauling and Disposal/Reuse with Synagro-WWT, Inc. as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 1 2 0 1 b. Consider Approval of a Marketing Contract with Utility Service Partners, Inc., a HomeServe Company The Public Affairs/Conservation Manager discussed the details of a no-cost marketing agreement with Utility Service Partners, Inc. He stated that the District is responsible for maintaining water and wastewater mains and property owners hold the responsibility for their own water and sewer laterals. Utility Service Partners (USP), a HomeServe Company, offers a Service Line Program that provides an optional warranty program to cover service line repairs, and three repair service plans. The program is solely between the customer and USP and the District incurs no costs for this program. The Service Line Program will utilize the District's logo to brand information on the warranty products. All marketing materials will be created by USP and submitted to the District for final approval. The program is voluntary for customers and the District has no obligations with the program. Mr. Fred Yauger commented that the service appears similar to home warranty coverage and asked what the deductible will be. The General Manager/CEO replied that that cost will be determined by HomeServe, but the District will review marketing materials before it reaches the customer. Mr. Mark Falcone asked about the exclusions and asked if the vendor would be making a profit. The General Manager/CEO replied that the firm (HomeServe) is a reputable company and has agreements with many other utility providers. He added that the District will not receive any revenue from HomeServe. A motion was made by Director Coats, seconded by Director Smith, that the Board of Directors authorize the General Manager/CEO to enter into a no-cost agreement with Utility Partners, Inc. for one year with four optional one-year extensions as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 5.REPORTS a.Board of Directors’ Reports Director Coats reported on the following: August 11 he attended the San Bernardino Water Conference hosted by the Building Industry Association of Southern California; August 14 he attended the Association of San Bernardino County Special Districts Board meeting where they discussed chapter business and the upcoming general meeting; August 16 he met with the General Manager/CEO to discuss District business; August 21 he attended the Association of San Bernardino County Special Districts Monthly Membership meeting where the topic was When Our Missions Align: Widespread 1 2 0 1 Benefits of the Headwaters Resiliency Partnership; August 22 he attended the City of San Bernardino Water Department Board meeting; August 22 he attended the Highland Chamber of Commerce monthly meeting where the guest speaker was Larry Mainez, Community Development Director for the City of Highland, and spoke on the on-going development in the City of Highland. Director Carrillo reported on the following: August 16 he attended the City of San Bernardino City Council meeting with nothing to report; and August 21 he met with the General Manager/CEO to discuss District business. Director Smith reported on the following: August 15 he met with the General Manager/CEO to discuss District business; August 21 he attended the Association of San Bernardino County Special Districts Monthly Membership meeting; and August 22 he attended the Highland Chamber of Commerce monthly meeting. Vice Chairman Morales reported on the following: August 15 he attended the San Bernardino Valley Municipal Water District’s (Valley District) Board meeting where they authorized the procurement of heavy equipment; August 17 he met with the General Manager/CEO to review the agenda and to discuss District business; and August 22 he attended the Highland Chamber of Commerce monthly meeting where he received an update on local development. Chairman Goodrich reported on the following: August 17 he met with the General Manager/CEO to review the agenda and to discuss District business; August 21 he attended the Association of San Bernardino County Special Districts Monthly Membership meeting where Ms. Heather Dyer of Valley District was the guest speaker; and August 22 he attended the Highland Chamber of Commerce monthly meeting where he received updates on local development. For information only. a.General Manager/CEO Report The General Manager/CEO announced the following: •WSC presented a Strategic Plan Overview to the Community Advisory Commission. •The Employee Events Association will be hosting an ice cream social on Thursday, recognizing staff’s fundraising efforts for Hunt Elementary School. •August 29 staff will be providing San Gorgonio and Indian Springs High Schools a career presentation and a tour of the SNRC as part of the District’s Pathway Program. 1 2 0 1 •East Valley Water District has partnered with the Low-Income Household Water Assistance Program, also known as LIHWAP, to provide rate assistance to eligible customers. Throughout the month of August, organizers from LIHWAP are hosting a booth at the SNRC and signing customers up for the program. For additional details and dates, please visit eastvalley.org. •This past weekend Tropical Storm Hilary blew through Southern California and the District was ready for the effects of the storm. The storm was not as severe as anticipated and limited effects were seen at District facilities. Crews conducted inspections throughout the storm event to ensure water reliability across the service area. He thanked staff for their dedication and service during the storm. •Conservation staff attended Indian Springs High School’s Back-to-School Night. The team provided students and their parents with information about the District and shared ways for students to get involved in the Inland Solar Challenge. Last year’s boat was brought to the event to provide a visual for students to see the exciting opportunity available. For information only. b.Legal Counsel Report No report at this time. c.Board of Directors’ Comments Director Smith thanked everyone for attending today’s meeting. Director Carrillo thanked the General Manager/CEO and staff for the memo regarding the District’s preparation for Hurricane Hilary. Vice Chairman Morales thanked the General Manager/CEO for answering legal questions that were asked by the Board of Realtors Legislative Committee. He commended the General Manager/CEO for being proactive in preparation for Hurricane Hilary. He expressed great satisfaction regarding the District's collaboration with neighboring schools for the Pathway Program and eagerly looks forward to upcoming collaborations. Chairman Goodrich expressed gratitude towards the public for attending the Board meeting and actively participating. For information only. ADJOURN 1 2 0 1 Chairman Goodrich adjourned the meeting at 6:31 p.m. Phillip R. Goodrich, Board President Michael Moore, Board Secretary Agenda Item #2c September 13, 20231 Meeting Date: September 13, 2023 Agenda Item #2c Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approval of Directors' Fees and Expenses for August 2023 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for August 2023 as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $11,183.17 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS August 2023 Director Expense Reports Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 8 /02 236.25 2 8 /07 236.25 3 8 /09 236.25 4 8 /16 236.25 5 8 /21 236.25 6 8 /23 236.25 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo August / 0.00 X 6 Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting $1,417.50 $1,417.50 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Conference call with General Manager/CEO to discuss agenda and District business. Brief Description of Meeting/Event Value to EVWD See meeting agenda. Meeting Date:8 / 16 / 2023 Event Description:City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD See meeting agenda. Meeting Date:8 / 21 / 2023 Meeting Date:8 / 7 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2023 Event Description:Regular Board Meeting Conference call with General Manager/CEO to discuss agenda and District business. Chris Carrillo August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: See meeting agenda. 8 / 2 / 2023 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Chris Carrillo August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD See meeting agenda. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Meeting Date:8 / 23 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 8 /03 0.00 2 8 /08 236.25 3 8 /09 236.25 4 8 /11 236.25 5 8 /14 0.00 6 8 /16 0.00 7 8 /21 236.25 8 8 /22 0.00 9 8 /22 236.25 10 8 /23 236.25 11 8 /28 236.25 12 8 /29 236.25 13 8 /30 236.25 14 8 /31 236.25 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Ronald L. Coats August / 818.00 X 10 380.00 380.00 Report Provided Subtotal Meetings' Stipend Mileage CSDA Event San Bernardino Board of Water Commissioners Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date Meeting with General Manager/CEO or Designee San Bernardino Board of Water Commissioners Regular Board Meeting $2,898.29 $2,362.50 $535.79 Reimbursement Mileage 58.00 Miscellaneous Reimbursement Description Regular Board Meeting CSDA Event CSDA Event CSDA Event BIA So. Cal. Water Conference ASBCSD Board Meeting Meeting with General Manager/CEO or Designee ASBCSD Highland Chamber of Commerce Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Attended our monthly association board meeting to discuss chapter business and our upcoming monthly general meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:8 / 11 / 2023 Event Description:BIA So. Cal. Water Conference Brief Description of Meeting/Event Value to EVWD Attended the annual San Bernardino County Water Conference where we heard a variety of speakers talk about the challenges and opportunities with building in the Inland Empire and associated water challenges. Meeting Date:8 / 14 / 2023 Meeting Date:8 / 8 / 2023 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2023 Event Description:Regular Board Meeting They are replacing approximately 276 service laterals which have lead goosenecks or lead risers between the water main underground to the water meter for $1,352,400; They amended their contract for Granular Activated Carbon for the last year of the current contract from $1.08 per pound to $1.12 a pound, they use approximately 800,000 pounds a year; They are purchasing 2 John Deere 35G mini excavators for use Ronald L. Coats August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Had a meeting with Michael Moore to discuss tonight's agenda and other district business 8 / 3 / 2023 Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Ronald L. Coats August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. They approved the expenditure of $1,278,199 for the purchase of 6,961 Badger AMI Meters. This price does not include installation. They voted to reject all bids for the new administration building they want to build, as all were over twice the architect estimate of $12.8 million. Bids were $26.7 and $28.6 million. Meeting Date:8 / 23 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Event Description:Highland Chamber of Commerce Brief Description of Meeting/Event Value to EVWD Guest speaker was Larry Mainez, Community Development Director for the City of Highland, who spoke on on-going development in the City of Highland and future development. Meeting Date:8 / 22 / 2023 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Held monthly meeting with the general manager to discuss district business Meeting Date:8 / 21 / 2023 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Guest speakers were Heather Dyer from Valley District and two representatives from the US Forest Service. Their topic was "When Our Missions Align: Widespread Benefits of the Headwaters Resiliency Partnership Meeting Date:8 / 22 / 2023 Meeting Date:8 / 16 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 11 12 13 14 15 Ronald L. Coats August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attended annual CSDA Conference to learn about pending and new legislation, the latest innovations at other special districts and network with other agencies to help us better EVWD where possible Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended annual CSDA Conference to learn about pending and new legislation, the latest innovations at other special districts and network with other agencies to help us better EVWD where possible Meeting Date:8 / 30 / 2023 Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attended annual CSDA Conference to learn about pending and new legislation, the latest innovations at other special districts and network with other agencies to help us better EVWD where possible Meeting Date:8 / 31 / 2023 Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attended annual CSDA Conference to learn about pending and new legislation, the latest innovations at other special districts and network with other agencies to help us better EVWD where possible Meeting Date:8 / 29 / 2023 Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 28 / 2023 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 8 /07 236.25 2 8 /08 236.25 3 8 /09 236.25 4 8 /17 236.25 5 8 /21 236.25 6 8 /22 236.25 7 8 /23 236.25 8 8 /28 236.25 9 8 /29 236.25 10 8 /30 236.25 11 8 /31 0.00 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich August / 746.00 X 10 746.00 Report Provided Subtotal Meetings' Stipend Mileage CSDA Event Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Agenda Review City of Highland Council Meeting Regular Board Meeting $2,851.13 $2,362.50 $488.63 Reimbursement Mileage Miscellaneous Reimbursement Description CSDA Event CSDA Event Agenda Review ASBCSD Chamber of Commerce Event Regular Board Meeting CSDA Event Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Attend Monthlylocal chapter spl. Districts meeting host by Sbvalley District updates on new colaborative approach to basin health and management Brief Description of Meeting/Event Value to EVWD Attend Regular board meeting Refer to mins. This day Meeting Date:8 / 17 / 2023 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD With CEO and vice chair for review of current agenda Meeting Date:8 / 21 / 2023 Meeting Date:8 / 8 / 2023 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2023 Event Description:Regular Board Meeting Represent District at this months City of Highland Council meeting Phillip R. Goodrich August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: With CEO and Vice Chair for review of current agenda 8 / 7 / 2023 Agenda Review Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Phillip R. Goodrich August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attend 2023 CSDA Fall Conference day2 continued board member training Meeting Date:8 / 30 / 2023 Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attend 2023 CSDA Fall Conference day3 continued board member training Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attend 2023 CSDA Fall Conference day1 continued board member training Meeting Date:8 / 29 / 2023 Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Heard L. Mainez from City of Highland update members on development projects in the city Meeting Date:8 / 23 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Regular board meeting refer to Mins. This day Meeting Date:8 / 28 / 2023 Meeting Date:8 / 22 / 2023 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 11 12 13 14 15 Phillip R. Goodrich August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attend CSDA Fall Conference day4 continued board member training travel day Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 31 / 2023 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 8 /01 236.25 2 8 /03 236.25 3 8 /08 236.25 4 8 /09 236.25 5 8 /15 236.25 6 8 /17 236.25 7 8 /22 236.25 8 8 /23 236.25 9 8 /25 236.25 10 8 /29 236.25 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.August / 0.00 X 10 Report Provided Subtotal Meetings' Stipend Mileage ACWA Event Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino Valley MWD San Bernardino Valley MWD San Bernardino Valley MWD $2,362.50 $2,362.50 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Yucaipa Water District Regular Board Meeting San Bernardino Valley MWD Meeting with General Manager/CEO or Designee Chamber of Commerce Event Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Regular Board Meeting. Procurement of Heavy Equipment. State Water Project Report. Presentation on the State Water Contractors. Board report assignment. Brief Description of Meeting/Event Value to EVWD Workshop Resources/Engineering. Environmental Review of the Foothill Pipeline Crossing at City Creek. Cost Share Agreement with Western MWD for Forecast Informed ReservoirOperations Study. Board report assignment. Meeting Date:8 / 9 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:8 / 15 / 2023 Meeting Date:8 / 3 / 2023 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 8 / 2023 Event Description:San Bernardino Valley MWD Workshop Policy / Adminsitration. Quarterly Investment Portfolio Update and Annual Review of the District's Investment Policy. Federal Legislative Update. 2023 Association of California Water Agencies Election. Board report assignment. James Morales, Jr.August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Regular Board Meeting. Fiscal Year 2023-2024 State Water Project Audit Contract. Presentation on the State Water Contractors. Board report assignment. 8 / 1 / 2023 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 James Morales, Jr.August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. State Legislative Committee Meeting. Legislative update. Meeting Date:8 / 29 / 2023 Event Description:Yucaipa Water District Brief Description of Meeting/Event Value to EVWD Board of Directors workshop. Bond Opportunities for Land Development (BOLD) Program. Presentation of Nitrate Issues. Consortium partner. Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public Agenda. Meeting Date:8 / 25 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD District update. SNRC update. BOD agenda. Meeting Date:8 / 22 / 2023 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD City of Highland economic development update. Meeting Date:8 / 23 / 2023 Meeting Date:8 / 17 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 8 /08 236.25 2 8 /09 0.00 3 8 /09 236.25 4 8 /15 236.25 5 8 /21 236.25 6 8 /22 236.25 7 8 /23 236.25 8 8 /24 236.25 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee ASBCSD Chamber of Commerce Event Regular Board Meeting LAFCO Expense Type $1,653.75 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. David E. Smith Date Meeting / Event Description Date San Bernardino VWC District San Bernardino VWC District Regular Board Meeting $1,653.75 David E. Smith August / 0.00 X 7 Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 David E. Smith August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: ATTENDED THE SBVWCD STRATEGIC PLANNING WORKSHOP #3 8 / 8 / 2023 San Bernardino VWC District Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2023 Event Description:San Bernardino VWC District Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2023 Event Description:Regular Board Meeting REGULAR MONTHLY BOARD MEETING Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 15 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD ATTENDED SMET WITH CEO MOORE TO DISCUSS DISTRICT BUSINESS Meeting Date:8 / 21 / 2023 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD ATTENDED REGULAR MONTHLY ASBCSD BUSINESS MEETING DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Meeting Date:8 / 22 / 2023 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD ATTENDED MONTHLY BUSINESS MEETING OF THE HIGHLAND CHAMBER OF COMMERCE. Meeting Date:8 / 23 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 24 / 2023 Event Description:LAFCO Brief Description of Meeting/Event Value to EVWD TUNED INTO MONTHLY SB COUNTY LAFCO MEETING. NO REPORTABLE ACTION Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD David E. Smith August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Agenda Item #3a September 13, 20231 Meeting Date: September 13, 2023 Agenda Item #3a Informational Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Development Activity Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The East Valley Water District (District) provides water and wastewater service to all customers within the District boundaries. Many land parcels within the District are planning either new development or redevelopment that will require new water and wastewater service. The developments are required to start their developments with the respective Planning Departments of the City and County to ensure they meet their requirements for zoning and building. To assist developers in planning, designing, and constructing the water and wastewater infrastructure to meet their project needs, a Development Guidelines and Procedures document is available via the District website. The Development Guidelines and Procedures is a formalized process to ensure new developments follow a strict process and pay appropriate fees for water and wastewater service. The collected fees pay for existing and future infrastructure that provides service to the new development. The Engineering Department maintains a map of development activity within the District’s service area (Exhibit 1). The map shows the name of the development, the type of land use (e.g., residential, commercial, or industrial), number of units, and status. Some development projects that have shown recent activity are summarized below. 1) Mediterra Phase 1 and 2: This 147 single family residential development across from the District’s headquarters is under construction and is constructing about 12 lots per month, with approximately 100 completed to date. There are 3 separate future phases which are still conceptual. 2) San Carlo Apartments – Rexco: This 200-unit apartment development is under construction with public sewer improvements completed and public water main expected this fall. 3) Crow Holdings Industrial (3rd – Central – 5th – Palm): Large industrial project combining 37 lots into 3 large lots for 2 separate warehouses and 1 truck parking facility. Demolition and infrastructure abandonments have been completed. Agenda Item #3a September 13, 20232 Meeting Date: September 13, 2023 Agenda Item #3a Informational Item 4) Tract 10302 (Palm and Piedmont) – 22 home development previously planned by the Buster family. This project was purchased by Monte Vista Homes and is in re- design. They will be entitling the project through this year and expect to break ground in the spring of 2024. 5) 24712 6th Street – (6th and Pedley) Warehouse project (179,000 square feet) that combined 3 large parcels into one. This project has been in design with the existing service abandonments anticipated this summer. Requests for new fire, water, irrigation and sewer services are expected in winter of 2024. 6) PM 20403 - Tractor Supply Anchor – (Church and Baseline) – 7 parcels of land with a mix of multi-family and commercial use planned. This project is currently in the planning/entitlement stages and is expected to break ground winter of 2024. 7) Highland Park - Tract 19915 (Baseline west of Weaver): 46 single family home development by Mastercraft. Water and Sewer mains have been constructed and are expected to be accepted by the District this fall. 8) Tract 20495 – (Highland & Palm): 133 single family home development by Richmond American Homes that created a CFD for water and sewer. The project is expected to break ground this September. 9) 6th and Victoria Warehouse - Patriot Partners: 306,000 square feet warehouse combining 5 parcels into one. New fire, water, irrigation and sewer services have been constructed. 10)Ashley Parking Lots – SBIA: 2 parking lots, 1 on the northwest corner of 5th Street and Sterling Ave and 1 on the Southwest corner. Project includes approximately 1,200 LF of 8” water main to serve a guard shack. 11)Target Center – Rich Development: This commercial development at the southwest corner of Highland Avenue and Arden Avenue includes an anchor store, 2 major retail spaces, and 5 restaurant pads. The project is currently in the planning stage. 12)Costco Development: North side of Greenspot Road just West of San Carlo Apartments is currently in the planning stage. AGENCY GOALS AND OBJECTIVES III - Deliver Public Service With Purpose While Embracing Continuous Growth B. Strive to Provide World Class Customer Relations IV - Promote Planning, Maintenance and Preservation of District Resources B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. Agenda Item #3a September 13, 20233 Meeting Date: September 13, 2023 Agenda Item #3a Informational Item FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jason Wolf Senior Engineer ATTACHMENTS Development Activity Presentation Development Activity Update September 13, 2023 2 DEVELOPMENT PROCESS Entitlement Design Construction Closeout Will Serve Letter Final Inspection Capacity Fees 3 DEVELOPMENT GUIDELINES AND PROCEDURES DOCUMENT •Instructions for developers •Associated forms and templates •Presents fees and charges 4 EVWD CAPACITY CHARGES •Pay for existing infrastructure •Pay for future infrastructure •Pay for wastewater treatment infrastructure •Charges based on meter size (water) and equivalent dwelling units (wastewater) 5 DISCUSSION Agenda Item #3b September 13, 20231 Meeting Date: September 13, 2023 Agenda Item #3b Informational Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Per- and Polyfluoroalkyl Substances (PFAS) Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Two compounds of per- and polyfluoroalkyl substances (PFAS) are currently regulated in drinking water and several additional compounds are being considered by Federal and State regulators. Many water agencies have been impacted by PFAS and have been in litigation against the manufacturers of PFAS. The recent developments with the PFAS litigation and regulations does not yet impact the District. However, the District is closely monitoring the changes to understand how they may impact the District in coming years. The newly regulated PFAS substances have been widely used in consumer and industrial products such as fabrics, carpets, firefighting foams, food packaging, and nonstick cookware since the 1940s. Perfluorooctanoic acid (PFOA) and Perfluorooctanesulfonic acid (PFOS) are two of the most common synthetic organic chemicals in the PFAS group of compounds. While no longer used in manufacturing, over time, these chemicals have made their way into groundwater and food sources throughout the country. PFOA and PFOS have been found in hundreds of groundwater wells in Southern California, including in Los Angeles, Orange, Riverside, and San Bernardino Counties. The District performs over 3400 tests per year to ensure the drinking water meets State and Federal regulations. Periodically, new compounds are found to potentially have health effects and regulators request water agencies to test for these compounds. Five years ago, water agencies across the country were asked to start testing PFAS as the regulators considered stricter regulations. Since the testing began, the District has only detected PFAS at one well site that was below the regulated limits. Subsequent testing has detected no PFAS in any of the tested wells in the District. The absence of PFAS in drinking District water wells is primarily due to the location of the wells in the Santa Ana Watershed. The District is located at the top of the watershed where man-made chemicals are less likely to be in the groundwater. However, over time, PFAS compounds may make their way into the Bunker Hill basin. Agenda Item #3b September 13, 20232 Meeting Date: September 13, 2023 Agenda Item #3b Informational Item The District will continue to monitor for PFAS and other emerging contaminants to ensure the water is safe for our customers. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services II - Maintain a Commitment To Sustainability, Transparency, and Accountability D. Provide Quality Information to Encourage Community Engagement III - Deliver Public Service With Purpose While Embracing Continuous Growth D. Embrace an Environment of Active Learning and Knowledge Sharing Through State-of-the-Art Data Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Michael Moore General Manager/CEO ATTACHMENTS Presentation Board of Directors PER- AND POLYFLUOROALKYL (PFAS) UPDATE September 13, 2023 2 WHAT IS PFAS? •Per- and polyfluoroalkyl (PFAS) are a group of environmentally persistent man-made chemicals •PFAS are well-known for their thermal and water repellent properties •Used in a variety of industrial and consumer products •Non-stick coatings •Waterproofing •Protective coatings •Firefighting foams 33 HISTORY OF PFAS IN THE ENVIRONMENT •PFAS chemistry was discovered in the 1930s and used in many products since the 1950s •PFAS impacts were not widely documented in environmental samples until early 2000s •PFAS chemicals exist in more than 12,000 forms and linked by the EPA to health effects 4 PFAS MANUFACTURING 55 PFAS LEVELS IN CONSUMER PRODUCTS 6 PFAS CONTAMINATION ACROSS THE USA Source: ewg.org Drinking Water Above Proposed Limit Military Sites Other Known Sites Drinking Water Below Proposed Limit 7 EMERGING LITIGATION •More than 15,000 claims against PFAS manufactures across the USA, including: •DuPont •Chemours •Corteva •3M •3 defendants proposed to settle for $12.5B over 10 years •Forecasts predict damages could exceed $200B 8 PFOA PFOS Federal 4 ppt 4 ppt California 1 ppt 1 ppt Proposed Maximum Contaminant Levels PFAS DETECTION LEVELS – PROPOSED RULES 9 WATER TESTING •District first tested for PFOA and PFOS in 2018 •Currently one well is tested on a regular basis •No detection for PFOA and PFOS •All public water systems must test 29 PFAS compounds by 2025 as required by EPA •EVWD is contracting with a laboratories to perform tests in 2024/25 10 TYPICAL COST IMPACT TO IMPAIRED WATER SUPPLIES •Capital cost $4mil-$10mil per well •Increased operating cost $75-$150 per acre-ft •Increased testing and monitoring Granular Activated Carbon Anion Exchange Membrane Filtration 11 NEXT STEPS •Continue monitoring for PFAS •Communicate PFAS on District website and annual CCR •Collaborate with regional water agencies •Explore outside funding •Plan for treatment at future wells DISCUSSION