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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 06/07/2017SP EC IA L BO A RD MEET IN G J une 7, 2017 at 5:30 P M 31111 Greenspot Road Highland, C A 92346 AG E N D A C A LL TO O RD ER P LED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS P UBLIC C O MMEN T S Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the C hairman of the Board. Under the State of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.Review Draft Budget for FY 2017-18 REPO RT S 2.General Manager/C EO 3.Legal C ounsel Report 4.Board of Directors' Comments A D J O URN P urs uant to G overnment C o d e S ec tion 54954.2(a), any reques t fo r a d is ab ility-related mo dific ation or ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve agendized pub lic meeting s hould be d irected to the District C lerk at (909) 885-4900. S P E C IAL B O AR D AGE N D A S TAF F RE P O RT Agenda Item #1. Meeting Date: June 7, 2017 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: R eview Draft Budget for F Y 2017-18 R E C O MM E N D AT IO N: T he p ro posed F Y 2017-18 O perating and C apital Bud gets are pres ented fo r information only. B AC KG R O UN D / AN ALYS IS : P resented for the Board ’s review is the p ro posed bud get fo r F Y 2017-18, whic h has been d evelo p ed to continue to provide high quality water delivery and was tewater c o llec tion s ervic es to Dis trict ratepayers . In developing the fis c al plan for next year, s taff remained c o gnizant o f the s evere d ro ught and cons ervation mand ates , and ho w the effec ts of thes e extraordinary conditio ns must be integrated into Dis tric t operations and c ap ital s p end ing. At the s ame time, s taff ens ured that expend itures d irec tly c o rrelate to Agency Id eals and O rganizatio nal Endeavors. T he o p erating b ud get is pres ented by p rogram, each having s tated go als and o bjec tives fo r the upc o ming fis c al year (F Y) that align with Agency Ideals, and eac h ac companied by fund ing reques ts to s upport of tho s e o bjec tives. T he C apital Bud get s pec ific ally identifies equip ment s c hed uled fo r replac ement or up grad e, and p rojec ts fro m the C ap ital Improvement P ro gram des ignated as high priority d ue to age and cond itio n, or having ins uffic ient capacity to meet anticipated growth. R evenues: As d is c ussed in the Bo ard worksho p o n May 17, 2017, revenue projectio ns for F Y 2017-18 utilize modified P has e 3 rate adjustments and a level of water c o nsumptio n cons is tent with us age in fisc al year 2016-17. T herefore, bas ed only o n the mod ified c o mmodity rate increase, sales revenue is p ro jec ted to grow 5% to $14,500,000, while S ys tem (meter) charge revenues are exp ec ted to d ec reas e 1% to $8,845,000, due the eliminatio n of charges for res id ential fire servic e lines and elimination of P has e 3 s ys tem c harges inc reases. T hese p ro jec tions , b as ed on modified rates increas es , will save Dis tric t ratepayers app ro ximately $1.36 million in 2017-18. R evenue projectio ns fo r the was tewater collectio n s ys tem inc lude a 2% increas e to $4,545,000, to adjus t fo r higher than expected revenue in 2016-17. Mis cellaneous fees are expected to dec rease b y 30% to $834,000 energy c o nservatio n reb ates from Ed ison will d ec line, and efforts to help custo mers p ay o n time and avoid delinquent fees will continue in 2017-18. Exp ens es : All operating expens es are bud geted at the program level. T his ens ures that o perating exp ens es are c lo s ely monito red b y a P rogram Manager who was heavily involved in the budget development, and who is invested in the s uc c es s of the p rogram. Eac h pro gram is evaluated fo r effec tivenes s based o n the ac hievement o f p rogram go als & o b jec tives whic h were pres ented to the Bo ard in April. F ollowing are the funding req ues ts by eac h p ro gram to acc o mplish tho s e goals: C apital O utlay: T he C apital O utlay Budget is an effort to plan fo r the rep lac ement of vehic les and equip ment. T he o b jec tive is to s tand ardize the replacement proc es s in ord er to c reate a managed sys tem of p urc has ing and funding c ap ital eq uip ment, thereby allo wing the Dis trict to ac c urately plan and budget fo r future need s . S taff has s c heduled replac ements in intervals on an annual b as is to reduc e capital, operating, and maintenance c o s ts in o rder to maximize the s afety and effic ienc y of the Dis tric t’s equip ment. T he F Y 2017-18 C ap ital O utlay Bud get to tals $611,000. $240,000 o f the req ues ted amo unt is for the replac ement of fleet truc ks and an emergenc y generator, $91,000 is for inves tment in network hardware and o ffic e furniture, and $260,000 is b ud geted fo r up d ates to the District’s Water S ys tem Master P lan and a C ost o f S ervice rate s tudy. T hes e s tudies will help ens ure that the District c an continue to invest in infras truc ture that p rovid es reliab le servic es to Distric t ratepayers, and that c apital improvement / rep lac ement pro jects propo s ed for fund ing continue to b e aligned with changes in the community we s erve. C apital Imp rovement P ro gram: T his year ’s propo s ed C apital Imp rovement P lan Bud get to tals $6,780,000, and foc uses o n p ro jec ts that will pres erve water quality, inc reas e s to rage c ap ac ity, and maintain the s torage c apac ity that the Dis tric t already has. T here are als o fund s req ues ted to make improvements to the Dis tric t’s Was tewater C ollec tion S ystem. F unding for the S terling Natural R esource C enter has b een restric ted to cos ts that the District can sup port fro m Wastewater o p erating revenue and res erves. W hen S tate R evo lving F und (S R F ) R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Brian Tomp kins C hief F inancial O fficer funding is rec eived fro m the Dep artment of Water R esourc es , s taff will pres ent a project cos t s ummary and p ropos ed b udget ad jus tments and a p rojec t timeline through antic ipated c o mp letio n. F unding fo r the propo s ed p rojec ts inc lud es $4,287,000 from c urrent year operating revenue, $1,515,000 encumbered and c arried o ver fro m 2016-17, $478,000 fro m was tewater reserves, and $500,000 fro m C ap ac ity F ees held . T he p rojec ts in the C apital Improvement P rogram includ e c ontinued planning and d es ign o n a C anal zone reservo ir, a new trans mis s io n main connecting P lant 134 to Highland Avenue on the West s ide of the 330, new treatment proc esses to addres s high levels o f o rganic s in S tate and S anta Ana R iver water, refurbis hment of two s to rage tanks , fo ur was tewater main rep airs , and c o ntinued p lanning o n the C ity C reek manhole is sue. T he initial 2017-18 p ro p osed budget d o es no t fund p has e two of the AMI p rojec t as s taff as c ertains whether the 7,000 AMI meters ins talled in 2016-17 continue read ing and transmitting data acc urately. Debt S ervice: T he 2017-18 b udget for deb t s ervic e is $4,315,000, which will allow the Distric t to make timely d ebt servic e payments on all outstand ing deb t. C onclus ion: S taff has d ed ic ated a significant amo unt of time to the c areful evaluatio n o f revenue and p ro gram exp enditures , in o rd er to develo p a b udget that will p rovid e suffic ient funding to meet the need s of the c o mmunity. T hro ugho ut the c o ming year, s taff will c lo s ely mo nitor revenues vers us program s pending, and p ropos e adjus tments to the Board, as neces s ary, at the mid-year b udget review. AGE N C Y ID E ALS AN D E N DE AVO R S: Id eals and Endeavor I I - Maintain An Enviro nment C ommitted To Elevated P ub lic S ervice (E) - P ractice transparent & acc o untab le fis cal management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n, F inanc e, and P ub lic Affairs Dep artments . F IS C AL IMPAC T : T he F Y 2017-18 O p erating and C apital Improvement P ro gram Budget p res ented for review is b alanced, and includ es the us e o f res tric ted c ap acity fees and res erves o f $1,000,000 to fund c ertain p ro jects. EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT OPERATING & CAPITAL BUDGETS JUNE 7, 2017 EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT DISTRICT-WIDE GOALS 2 EAST VALLEY WATER DISTRICT EAST VALLEY WATER DISTRICT PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017‐18 FINANCIALS EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT OPERATING BUDGET SUMMARY WATER FUND WASTEWATER FUND TOTAL Revenue Sales & Services $ 23,345,000 $ 12,445,000 $ 35,790,000 Other Charges 577,000 110,000 687,000 Interest & Miscellaneous Revenue 125,000 22,000 147,000 Total Revenue $ 24,047,000 $ 12,577,000 $ 36,624,000 Expenditures Program Expenses $ 15,523,000 $ 11,471,000 $ 26,994,000 Debt Service 4,002,000 313,000 4,315,000 Capital Expenditures 4,105,000 793,000 4,898,000 Reserve Contributions 417,000 - 417,000 Total Expenditures $ 24,047,000 $ 12,577,000 $ 36,624,000 4 EAST VALLEY WATER DISTRICT5 DISTRICT-WIDE REVENUES FISCAL YEAR 2017-18 TOTAL REVENUES $36,624,000 REVENUE CONSIDERATIONS •Increase In Wastewater Treatment Rates By City Of San Bernardino •Implementation Of Modified Phase 3 Water Tier Rates REVENUES BY FUND EAST VALLEY WATER DISTRICT6 DISTRICT-WIDE EXPENSES FISCAL YEAR 2017-18 TOTAL EXPENSES $36,624,000 EXPENSE CONSIDERATIONS •Increase In Wastewater Treatment Rates By City Of San Bernardino •Enhanced Capital Improvement Program •Labor & Benefits EXPENSES BY CATEGORY BALANCED OPERATIONAL & CAPITAL BUDGETS EAST VALLEY WATER DISTRICT PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017‐18 PROGRAM OVERVIEW EAST VALLEY WATER DISTRICT GOVERNING BOARD Function The Governing Board is the legislative body of the organization. Comprised of five members elected at-large to four year staggered terms of office. Board members are responsible for serving as the organizational policy makers. The Governing Board appoints the General Manager/CEO to carry out the day-to-day District operations and implementation of adopted policies. FY 2017-18 Proposed $229,000 Provide Organization Direction & Set Expectations • Update District’s Strategic Plan • Approve Program Goals and Objectives • Review Administrative Policies • Conduct CEO & Board Evaluations Increase Community Involvement • Continue Communications Training • Attend Community Events Address Agenda Items Relating to the SNRC • Review and Consider Permitting Items • Consider Approval of Funding Agreement • Review Design Build and Procurement Items Continue Efforts to Increase the District as a Regional Leader • Identify Collaboration Opportunities with Regional Entities • Seek Roles in Industry Related Organizations • Participate in Regional Working Groups • Continue Professional Development 8 EAST VALLEY WATER DISTRICT GENERAL ADMINISTRATION Function The General Manager/CEO is responsible for carrying out the day-to- day District operations and implementation of adopted policies. Additionally, administration is responsible for implementing the District’s vision and maintaining compliance with transparency regulations. FY 2017-18 Proposed $1,201,000 Provide Administrative Support to the Governing Board • Post Timely Open Meeting/Public Notices • Document Board Legislative Actions Reduce Expenditures on Document Storage and Improve Records Management • Implement Records Retention Policy • Train Administrative Staff on Records Retention and Disposition • Reduce Offsite Records Storage Promote Environmental Stewardship • Mitigate Paper Manuals Need for Duplication of Documents • Encourage Online Subscriptions to Agendas and Notices Ensure Programs Remain in Compliance with Public Record Requirements • Policy for Responding to Freedom of Information Act Requests • Records Request Tracking System (AB 2853) • Online Information Requests 9 EAST VALLEY WATER DISTRICT HUMAN RESOURCES Function Human Resources is responsible for programs and operations related to personnel matters, including: • Personnel: recruitment, labor negotiations and ensure compliance with all state and federal laws • Worker’s Compensation: oversight of the District’s comprehensive Risk Management Program • Employee Services: management and administration of employee compensation, benefit plans and monitor labor agreements • Safety: ensure a safe work environment FY 2017-18 Proposed $845,000 Promote a Positive Organizational Culture • Annual Employee Engagement Surveys • 360-Degree Appraisals for Supervisors / Managers • Timely Performance Appraisals Enhance the District’s Wellness Initiatives • Provide Wellness Information • Body Composition / Health Screenings • Employee Assistance / Wellness Program Participation Develop a Workforce Readiness Program • Regional Employers Program Collaboration • Develop Program Curriculum • Establish Eligibility Criteria Implement a District Volunteer Program • Identify Needs & Recruiting Sources • Conduct Background Screenings • Provide Orientation and Training 10 EAST VALLEY WATER DISTRICT PUBLIC AFFAIRS Function Public Affairs oversees internal and external communication programs consistent with the District’s vision. Through media, community and governmental relations, the District is able to provide effective communications to various stakeholders. FY 2017-18 Proposed $828,000 Implement Outreach Efforts that Support Brand and Develops Community Presence • Communications Plan for Short- and Long-Term Projects/Programs • Apply Style Guide and Branding To All Documents • Develop a Brand Adherence and Standards Training Program Cultivate Customer Relationships and Strengthen the District’s Presence in the Community • Identify Board and Staff Speaking Opportunities • Increase Social Media Engagement • Internal Communication of District Projects/Programs Maintain the District’s Emergency Preparedness Standards • Update Procedural Documents Regarding Emergency Preparedness • Complete Full Scale Exercise • Host Trainings to Increase Emergency Preparedness Awareness 11 EAST VALLEY WATER DISTRICT CONSERVATION Function Conservation is responsible for overseeing programs that facilitate and encourage sustainable water use throughout the District. Additionally, this program is responsible for communicating conservation benchmarks to various regulatory agencies. FY 2017-18 Proposed $575,000 Maintain Compliance with Water Conservation Standards Established by SWRCB • Submit Validated Water Loss Audit • Meet Conservation Reduction Goal Established by SWRCB • Stay Engaged in Legislative Process Relating to Water Use Regulations Continue Water Conservation Outreach with the Community • Develop Student Program Incorporating CIMIS Station • Increase Visits to District’s Demonstration Garden • Identify District Programs that can Cross Promote Conservation Evaluate and Measure Success of Rebate Programs • Assess Success of Rebate Programs • Develop a Conservation Action Plan for Different Stages of Drought • Follow- Up with Rebate Program Participants 12 EAST VALLEY WATER DISTRICT FINANCE & ACCOUNTING Function Finance and accounting oversees the business operations of the District in order to provide accountability and adequate control over the use of District funds. Staff maintains the financial systems and records in accordance with Generally Accepted Accounting Principles (GAAP) as well as applicable laws, regulations and District policies. FY 2017-18 Proposed $1,182,000 Engage Stakeholders in Planning for Use of Public Funds • Update Long Range Financial Plan • Complete Budget Workshops 30 Days Prior to Year End • Present Quarterly Budget Updates to Board Enhance Financial Reporting to Internal / External Stakeholders • Complete Monthly Financial Reports within 40 Days • Produce ‘Popular Annual Financial Report’ • Submit Comprehensive Annual Financial Report to GFOA Maintain Strong Financial Position and Credit Rating • Review Fiscal Policies on a 3 Year Cycle • Budget to Build Reserves • Conduct Cost of Service Analysis Integrate Systems to Enhance Financial Planning • Link Fixed Assets in Tyler with Infrastructure Mapping in GIS 13 EAST VALLEY WATER DISTRICT INFORMATION TECHNOLOGY Function Information Technology (IT) is responsible for the strategic alignment of technology with the District’s initiatives. Staff maintains the enterprise systems, network, cybersecurity, and computer hardware. FY 2017-18 Proposed $963,000 Improve Cybersecurity • Develop Cybersecurity Strategic Plan • Conduct Network Penetration Testing • Implement Mobile Device Management Strategy • Continue Anti-Phishing Campaign Increase Utilization of Existing Technology • Facilitate use of Collaboration Features in Office 365 • Create Data Quality Dashboard • Conduct Audit of All Communications Lines • Apply Best Practices for Help Desk Operations Secure, Reliable Technology Infrastructure • Increase & Manage Data Storage Capacity • Ensure Business Continuity with Internet Failover Link • Move GIS Programs / Data to Virtual Environment 14 EAST VALLEY WATER DISTRICT CUSTOMER SERVICE Function Customer Service provides the community with prompt, courteous and world class customer relations. As the primary contact point with residents, this program explores opportunities to provide convenient methods of payment and strives to resolve customer concerns. FY 2017-18 Proposed $1,834,000 Strive For World Class Public Service • Increase Customer Satisfaction Surveys Received • Contact Customers Who Have High Usage Prior To Sending Out Bills • Produce Video On Water Budgets Improve Departmental Processes • Streamline Process for Review of Lock List • Further Reduce Customer Disconnections • Conduct Random Audits of Customer Accounts Promote Customer Use of Most Cost Effective Processes • Conduct Campaign to Increase Use of Pre-Authorized Payment Collection • Increase Utilization of Paperless Billing • Present Options for Cost Recovery of Payment Card Fees 15 EAST VALLEY WATER DISTRICT METER SERVICE Function Meter Services is responsible for on-site customer meter-related requests, including meter reading and customer service assistance work orders. FY 2017-18 Proposed $397,000 Become Proficient in New AMI Meter Reading Equipment and Processes • Provide Training on New Meters and Software • Prepare for Customer Interaction on Benefits of AMI • Help Plan Future Phases of AMI Project Collect Information on Existing Meters to Facilitate Future Phases of AMI Implementation • Document Meter Lid Sizes in order to Facilitate Ordering for Future Phases • Identify and Document Potential Installation Challenges Provide Highly Professional and Timely Response to Customer Service Requests • Respond to Customer Requests Within Two Hours • Empower Employees To Go Above and Beyond for Customers 16 EAST VALLEY WATER DISTRICT ENGINEERING Function Engineering is responsible for planning and overseeing infrastructure projects designed to maintain safe and reliable water and wastewater services. Staff manages the capital improvement program, coordinates with new development, and provides technical support for the infrastructure system. FY 2017-18 Proposed $1,442,000 Provide Leadership in Implementation of District Capital Improvement Program • Complete Plant 134 Transmission Main to West Side of District • Update Sewer Model • Update Water Master Plan and Water Model Partner With Other Agencies to Benefit District and Region • Implement Uniform Development Review Process • Fund Contributions to Habitat Conservation Plan Implement Programs to Track Customer Service Efficiency • Develop Standard Specifications and Bid Documents • Create System to Ensure Timely Responses to Development Community 17 EAST VALLEY WATER DISTRICT WATER PRODUCTION Function Water Production is responsible for the daily monitoring and operations of the entire water production system. This program ensures the timely preventative maintenance of all pumps and motors for wells and boosters. Staff also operates the North Fork Canal System. FY 2017-18 Proposed $4,072,000 Ensure System Reliability Through Routine System Inspections and Testing • Maintain Routine Inspection Program for All Storage Reservoirs • Incorporate Inspection Findings into District Capital Improvement Program Continue To Evaluate SCADA Network and Implement Improvements • Install Software Updates to Maximize Program Capabilities • Enter Into Maintenance Contract to Improve SCADA Performance Partner With Southern California Edison to Take Advantage of Equipment Rehabilitation Incentives • Utilize SCADA to Run Plants During Off-Peak Hours • Participate in SCE Demand Bidding Events • Utilize SCE Pump Efficiency Incentive Programs 18 EAST VALLEY WATER DISTRICT WATER TREATMENT Function Water Treatment is responsible for using various methods to treat the three different sources of supply used by the District. Staff is trained to operate the Surface Water Treatment Plant to maximize both Santa Ana River water and imported State Project water. FY 2017-18 Proposed $890,000 Identify Plant 134 Process Improvements to Enhance Water Quality • Participate In Developing Regional Solution to Elevated TOC Levels • Identify Best Available Treatment Technology • Identify Capital Improvement Program Projects for FY 2017-18 Evaluate Use of Hydro-Generation Technology at Plant 134 • Determine Optimum Operating Levels in Conjunction With Other Supply Facilities • Determine Hydro Plant Capacity Needed to Supply Power for Plant 134 Operations • Determine Best Use of North Fork Water Replaced by State Water Develop Standard Operating Procedures for Hydro-Generation Plant • Work with Manufacturer to Develop a Procedures Manual • Provide Hands-On Training to Production Operators Assigned to Plant 134 19 EAST VALLEY WATER DISTRICT WATER QUALITY Function Water Quality is responsible for ensuring District compliance with state and federal drinking water regulations. This program manages backflow protection devises, water sampling and testing, and fire hydrant flushing programs. FY 2017-18 Proposed $410,000 Provide Safe, Reliable Water Service to Customers • Ensure All Required Water Sampling is Performed • Monitor Source Water Quality Data • Conduct Pilot Studies of Advanced Treatment Methods • Collaborate with Peers to Address Changes in Source Water Quality Convert Flush- Out Valves to Control Discharge Flows • Identify 12 Valves for Current Year Modification • Schedule Valve Modifications with Maintenance Staff Evaluate Effectiveness of New Backflow Program • Promote Program to Customers • Increase Customer Participation • Adjust Program Based on Customer Feedback 20 EAST VALLEY WATER DISTRICT WATER MAINTENANCE Function Water Maintenance is responsible for the daily repair and maintenance of the District’s water transmission and distribution pipelines, and all related equipment, including fire hydrants, meters, valves, and meter vaults. FY 2017-18 Proposed $2,241,000 Evaluate Preventative Maintenance Programs for Effectiveness • Research Other Organizations and Document Industry Standards • Adjust District Practices Based On Results of Research Partner With Other Local Agencies to Enhance Service to the Community • Provide Staff to Plan and Assist with Joint Projects • Maintain a List of Emergency Response Resources • Review Mutual Aid Agreements Encourage Continued Education to Support Advancement Opportunities • Budget for Seminars and Technology Training Classes • Encourage Staff Advancement to Higher Certification Levels 21 EAST VALLEY WATER DISTRICT WASTEWATER MAINTENANCE Function Wastewater Maintenance is responsible for the daily repair and safeguarding of the wastewater conveyance system. Based on the Wastewater System Maintenance Plan, crews complete preventative video monitoring, scheduled maintenance, system repairs, and emergency repairs. FY 2017-18 Proposed $8,593,000 Utilize Granite Net Software to Document Wastewater Collection System Maintenance • Forward Recommendations for Immediate Pipeline Repairs • Document Discrepancies in GIS Maps for Correction • Download Video Logs Begin Evaluation of Fats, Oil, and Grease (FOG) Entering the Wastewater Collection System • Educate Staff on FOG Compliance Standards • Identify Heavy FOG Generators • Begin Customer Outreach about FOG Continue To Improve Wastewater Collection System Maintenance Program • Support Employees In Obtaining Collection System Maintenance Certification • Identity Candidates for Leadership Role in Wastewater Program 22 EAST VALLEY WATER DISTRICT FACILITIES MAINTENANCE Function Facilities Maintenance is responsible for the complete maintenance and repair of all District facilities, including Administration Buildings, water facilities, District-owned vacant properties and easements. FY 2017-18 Proposed $776,000 Explore Alternative Energy Solutions for District Facilities • Explore Options for Solar Facilities at District Headquarters • Develop Solar Cost-Benefit Analysis • Enhance Back-Up Generator Capacity at Headquarters Continue Facilities Improvement Planning • Implement Site Improvements Identified for Plants 28 and 108 • Work with Contractor to Repair Aging Plant Facilities Develop Comprehensive Facilities Preventative Maintenance Program • Distribute Request for Proposals for Software and Consultant • Utilize New Software to Develop a Master Maintenance Plan • Develop Facility Replacement Program 23 EAST VALLEY WATER DISTRICT FLEET MAINTENANCE Function Fleet Maintenance is responsible for care of the District’s vehicles and heavy equipment. Staff is responsible for ensuring air quality regulations, vehicle registration and transportation requirements. FY 2017-18 Proposed $516,000 Ensure Equipment and Staff Prepared for Emergency Response • Install 2-Way Radio Tower • Install 2-Way Radios in All District Vehicles • Establish 2-Way Radio Training and Protocol Develop Cost Recovery Program for Vehicle Replacement • Create Cost Analysis Spreadsheet • Work With Finance to Develop Vehicle Use Charges • Assign Vehicles to Departments and Apply Charges Accordingly Identify and Utilize Most Cost-Effective Maintenance Methods • Obtain Vendor Quotes to Perform Preventative Maintenance • Track and Monitor All Maintenance Activity • Expand GPS Tracking System to All Vehicles and Equipment 24 EAST VALLEY WATER DISTRICT PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017‐18 CAPITAL BUDGET EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT CAPITAL OUTLAY DESCRIPTION AMOUNT Office Furniture $ 21,000 Multi-Year Rate Study 120,000 Tier 2 Data Storage 11,000 Virtual Desktop Infrastructure (VDI) Expansion 12,000 Virtual Desktop Infrastructure (VDI) Redundancy 47,000 Water Master Plan Update 140,000 Wastewater Pipeline Camera (CCTV) 20,000 Subtotal $ 371,000 Capital Programs Focus on Reliability Efficiency Flexibility Projects Funded by Operations 26 EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT CAPITAL OUTLAY DESCRIPTION AMOUNT Emergency Generator $ 135,000 Trucks (3) 105,000 Subtotal $ 240,000 One-Time Purchases Funded through Replacement Reserves 27 EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROJECTS – WATER FUND DESCRIPTION AMOUNT Canal Zone Storage Reservoir $ 630,000 Transmission Main – Plant 134 to Upper Zone 1,460,000 Plant 134 Treatment Modifications 2,350,000 Plant 9 – Forebay Repair 350,000 Plant 59 – Tank Recoating 250,000 Facilities Relocations / Rehabilitations 325,000 Total Project Costs $ 5,365,000 Funded by Current Operating Revenue $ 3,625,000 Funded by Prior Encumbrances / Capacity Fees 1,740,000 Total Funding $ 5,365,000 28 EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROJECTS – WASTEWATER FUND DESCRIPTION AMOUNT Sewer Main Rehabilitation – Paloma Road (Phase II) 105,000 Sewer Main Replacement – Ferndale Avenue 210,000 City Creek Manhole Relocation 150,000 Sterling Natural Resource Center (SNRC) 675,000 Total Project Costs $ 1,140,000 Funded by Current Operating Revenue $ 662,000 Funded by Reserves 478,000 Total Funding $ 1,140,000 29 EAST VALLEY WATER DISTRICT PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017‐18 AUTHORIZED POSITIONS EAST VALLEY WATER DISTRICT AUTHORIZED POSITIONS 31 • Total Authorized Full Time Positions: 69 −Part Time Temporary Positions: 4 • Requested Positions −Environmental Compliance Officer in Lieu of Assistant General Manager Bar chart does not include part time temporary positions. Program-Based Budgeting Increases Accountability and Transparency EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT DISCUSSION 32 BUDGET FISCAL YEAR 2017-18 HIGHLAND, CALIFORNIAHIGHLAND, CALIFORNIA Draft East Valley Water District Water Fund Proposed Budget ITEM FY 2015-16 ACTUALS FY 2016-17 BUDGET 2016-17 PROJECTED 2017-18 PROPOSED REVENUES 4100 - Water Sales 11,927,523$ 13,500,000$ 13,800,000$ 14,500,000$ 4200 - Meter Charges 8,063,077$ 8,960,000$ 8,910,000$ 8,845,000$ 4301 - Late Payment Fee 213,337 220,000 100,000 145,000 4303 - Disconnect Notice Charge 347,250 415,000 415,000 300,500 4605 - Other Operating Charge 825,829 170,000 470,000 131,500 4701 - Interest Income 106,755 75,000 75,000 75,000 4703 - Energy Incentives/Rebates ---- 4704 - Miscellaneous Revenue 868,194 45,000 45,000 50,000 TOTAL REVENUES 22,351,965$ 23,385,000$ 23,815,000$ 24,047,000$ OPERATING EXPENSES SOURCE OF SUPPLY/WELLS 5101 - Regular Labor 329,966$ 342,000$ 342,000$ 358,000$ 5103 - Overtime 28,256 27,000 27,000 30,000 5200 - Benefits 108,398 129,000 129,000 151,000 6101 - Purchased Water 69,798 750,000 442,000 500,000 6102 - Groundwater Replenishment 147,497 163,000 163,000 163,000 6103 - Water Assessment 253,956 332,000 332,000 138,000 6201 - Materials & Supplies 43,837 63,000 63,000 63,000 6204 - Chemicals 93,213 150,000 150,000 150,000 6301 - Contract Services 41,366 256,000 256,000 235,000 6311 - Landscape Services 53,307 40,000 40,000 40,000 6402 - Telephone 594 --- 6403 - Electricity 1,057,647 1,000,000 998,850 1,000,000 6405 - Permits 23,129 100,000 100,000 100,000 SOURCE OF SUPPLY TOTAL 2,250,964$ 3,352,000$ 3,042,850$ 2,928,000$ PUMPS & BOOSTERS 5101 - Regular Labor 80,976$ 85,000$ 85,000$ 92,000$ 5103 - Overtime 8,795 5,000 5,000 5,000 5200 - Benefits 22,341 29,000 29,000 34,000 6201 - Materials & Supplies 15,236 25,000 25,000 25,000 6301 - Contract Services 72,968 80,000 80,000 80,000 6311 - Landscape Services -35,000 35,000 35,000 6403 - Electricity 447,571 500,000 500,000 500,000 PUMPS & BOOSTERS TOTAL 647,887$ 759,000$ 759,000$ 771,000$ TREATMENT 5101 - Regular Labor 234,370$ 217,000$ 217,000$ 237,000$ 5103 - Overtime 15,014 10,000 10,000 10,000 5200 - Benefits 75,006 69,000 69,000 92,000 6201 - Materials & Supplies 11,205 20,000 20,000 20,000 6204 - Chemicals 140,403 150,000 150,000 150,000 6301 - Contract Services 160,650 179,000 175,100 199,000 6311 - Landscape Services 21,531 14,000 9,800 14,000 DR A F T Page 1 of 23 East Valley Water District Water Fund Proposed Budget ITEM FY 2015-16 ACTUALS FY 2016-17 BUDGET 2016-17 PROJECTED 2017-18 PROPOSED 6401 - Utilities 1,196 15,000 10,500 15,000 6402 - Telephone 10,725 - - - 6403 - Electricity 108,104 200,000 200,000 200,000 6405 - Permits - - - - TREATMENT TOTAL 778,204$ 874,000$ 861,400$ 937,000$ TRANSMISSION & DISTRIBUTION 5101 - Regular Labor 950,606$ 894,000$ 894,000$ 964,000$ 5103 - Overtime 178,408 157,000 157,000 160,000 5200 - Benefits 371,434 376,000 376,000 481,000 6201 - Materials & Supplies 230,636 215,000 215,000 220,000 6202 - Tools 8,504 32,000 32,000 16,000 6204 - Chemicals 41,937 45,000 45,000 45,000 6301 - Contract Services 141,984 116,000 116,000 118,000 6307 - Uniforms 16,996 20,000 20,000 20,000 6310 - Street Services 353,145 300,000 300,000 400,000 6405 - Permits 38,806 - - - 6406 - Postage 2,404 2,000 2,000 2,000 TRANS & DIST TOTAL 2,334,860$ 2,157,000$ 2,157,000$ 2,426,000$ CUSTOMER SERVICE 5101 - Regular Labor 509,908$ 548,100$ 534,906$ 590,600$ 5102 - Temporary Labor 15,057 2,100 2,100 2,100 5103 - Overtime 14,247 23,500 23,500 23,500 5200 - Benefits 218,557 267,800 267,800 331,700 6201 - Materials & Supplies 3,433 5,100 5,100 8,600 6202 - Tools 773 1,000 1,000 1,000 6203 - Office Supplies 4,826 2,100 2,366 2,800 6301 - Contract Services 72,716 56,800 56,800 82,700 6302 - Banking Services 168,444 206,500 206,500 212,100 6303 - Printing & Publishing - 2,800 3,258 3,500 6304 - Legal Services 456 3,500 3,500 3,500 6306 - Rents & Leases 7,700 8,400 8,400 - 6307 - Uniforms 13,626 8,600 8,880 7,200 6308 - Billing Services 32,960 36,400 36,120 36,400 6309 - Shut Off Notice Services 345,322 378,000 378,000 359,000 6402 - Telephone 2,022 3,400 3,148 6,200 6406 - Postage 94,252 105,700 105,700 105,700 6502 - Professional Development 3,886 9,800 9,754 9,800 6503 - Education Assistance 198 2,100 2,184 700 6504 - Meetings - 1,000 1,784 2,000 6703 - Cash Over/Short 736.00 - - - CUSTOMER SERVICE TOTAL 1,509,119$ 1,672,700$ 1,660,800$ 1,789,100$ ADMINISTRATION 5101 - Regular Labor 2,621,544$ 2,434,800$ 2,438,300$ 2,469,500$ 5102 - Temporary Labor 41,945 18,200 18,200 8,400 5103 - Overtime 37,041 38,300 38,300 43,200 5104 - Standby 30,084 33,000 33,000 38,000 5200 - Benefits 973,673 1,003,500 1,003,500 1,136,000 6201 - Materials & Supplies 158,477 205,500 224,750 174,800 6202 - Tools 5,651 16,400 16,400 13,100 6203 - Office Supplies 25,852 31,200 31,200 30,900 6205 - Conservation Rebates 1,649,011 500,000 500,000 200,000 DR A F T Page 2 of 23 East Valley Water District Water Fund Proposed Budget ITEM FY 2015-16 ACTUALS FY 2016-17 BUDGET 2016-17 PROJECTED 2017-18 PROPOSED 6301 - Contract Services 836,545 1,207,800 1,237,800 1,170,900 6302 - Banking Services 8,100 14,000 14,000 14,000 6303 - Printing & Publishing 83,924 107,900 117,100 75,400 6304 - Legal Services 170,077 161,000 162,000 192,500 6306 - Rents & Leases 5,258 --- 6307 - Uniforms 24,790 32,400 32,400 33,900 6311 - Landscape Services 57,454 39,200 39,200 39,200 6312 - Janitorial Services 51,737 87,500 87,500 97,400 6401 - Utilities 16,569 7,700 7,700 7,700 6402 - Telephone 72,955 98,600 98,600 98,600 6403 - Electricity 71,528 84,000 84,000 84,000 6404 - Fuel 83,064 112,500 112,500 112,500 6405 - Permits 19,801 84,000 84,000 84,000 6406 - Postage 24,987 52,800 55,750 38,100 6501 - Memberships & Dues 32,593 77,300 77,300 78,900 6502 - Professional Development 106,976 139,400 135,900 120,300 6503 - Education Assistance -5,500 5,500 9,500 6504 - Meetings 7,781 22,000 22,000 27,800 6505 - Employee Recognition 9,094 9,800 9,800 13,300 6701 - General Insurance 131,825 122,500 122,500 147,000 6702 - Insurance Claims 1,424 1,400 1,400 7,000 6704 - Bad Debt -1,000 1,000 1,000 6705 - OPEB Retirees 104,194 84,000 84,000 105,000 ADMINISTRATION TOTAL 7,463,954$ 6,833,200$ 6,895,600$ 6,671,900$ TOTAL OPERATING EXPENSES 14,984,988$ 15,647,900$ 15,376,650$ 15,523,000$ OTHER USES 7101 - Debt Principal 1,630,602$ 2,343,000$ 2,343,000$ 2,402,000$ 7102 - Debt Interest 1,634,047 1,664,000 1,664,000 1,600,000 7500 - Reserve Contribution 1,413,255 515,000 521,100 417,000 8101 - Capital Outlay 627,827 435,100 729,250 480,000 8999 - Capital Improvement Program 2,061,246 2,780,000 3,181,000 3,625,000 TOTAL OTHER USES 7,366,977$ 7,737,100$ 8,438,350$ 8,524,000$ SUMMARY Total Revenue 22,351,965$ 23,385,000$ 23,815,000$ 24,047,000$ Total Operating Expenses 14,984,988 15,647,900 15,376,650 15,523,000 Total Other Expenses 7,366,977 7,737,100 8,438,350 8,524,000 NET -$-$-$-$ DR A F T Page 3 of 23 East Valley Water District Wastewater Fund Proposed Budget ITEM FY 2015-16 ACTUALS FY 2016-17 BUDGET 2016-17 PROJECTED 2017-18 PROPOSED REVENUES 4301 - Late Payment Fee 42,476$ 50,000$ 170,000$ 40,000$ 4400 - WW Collection Charges 4,286,594 4,460,000 4,460,000 4,545,000 4500 - WW Treatment Charges 7,165,655 7,610,000 7,610,000 7,900,000 4605 - Other Operating Charge 108,198 190,000 70,000 70,000 4701 - Interest Income 40,119 22,000 22,000 22,000 TOTAL REVENUES 11,643,042$ 12,332,000$ 12,332,000$ 12,577,000$ OPERATING EXPENSES TREATMENT 6305 - Treatment Services 7,302,389$ 7,610,000$ 7,610,000$ 7,900,000$ TREATMENT TOTAL 7,302,389$ 7,610,000$ 7,610,000$ 7,900,000$ TRANSMISSION & DISTRIBUTION 5101 - Regular Labor 135,687$ 242,000$ 302,000$ 280,000$ 5103 - Overtime 24,562 3,000 3,000 3,000 5200 - Benefits 63,899 115,000 55,000 144,000 6201 - Materials & Supplies 21,902 27,000 27,000 30,000 6202 - Tools 1,595 5,000 5,000 5,000 6301 - Contract Services 159,820 228,000 226,850 228,000 6307 - Uniforms 1,388 3,000 3,000 3,000 TRANS & DIST TOTAL 408,853$ 623,000$ 621,850$ 693,000$ CUSTOMER SERVICE 5101 - Regular Labor 132,014$ 144,900$ 138,960$ 155,400$ 5102 - Temporary Labor 6,453 900 900 900 5103 - Overtime 1,281 1,500 1,500 1,500 5200 - Benefits 56,623 70,200 70,044 84,300 6201 - Materials & Supplies 1,306 900 750 2,400 6202 - Tools - - - - 6203 - Office Supplies 2,068 900 1,014 1,200 6301 - Contract Services 29,011 22,200 19,047 33,300 6302 - Banking Services 72,190 88,500 88,449 90,900 6303 - Printing & Publishing - 1,200 1,346 1,500 6304 - Legal Services 196 1,500 1,500 1,500 6306 - Rents & Leases 3,300 3,600 3,600 - 6307 - Uniforms 3,814 2,400 2,520 1,800 6308 - Billing Services 14,126 15,600 15,480 15,600 6402 - Telephone 332 600 492 1,800 6406 - Postage 40,394 45,300 45,300 45,300 6502 - Professional Development 1,666 4,200 4,180 4,200 6503 - Education Assistance 85 900 936 300 6703 - Cash Over/Short 316 - - - CUSTOMER SERVICE TOTAL 365,175$ 405,300$ 396,018$ 441,900$ ADMINISTRATION 5101 - Regular Labor 942,299$ 938,200$ 909,700$ 943,500$ DR A F T Page 4 of 23 East Valley Water District Wastewater Fund Proposed Budget ITEM FY 2015-16 ACTUALS FY 2016-17 BUDGET 2016-17 PROJECTED 2017-18 PROPOSED 5102 - Temporary Labor 14,405 7,800 18,000 3,600 5103 - Overtime 13,506 13,700 14,850 15,800 5104 - Standby 6,611 2,000 6,000 2,000 5200 - Benefits 343,682 381,500 202,701 433,000 6201 - Materials & Supplies 63,437 107,500 87,750 69,200 6202 - Tools 2,401 2,600 4,200 2,900 6203 - Office Supplies 8,412 10,800 14,360 11,100 6301 - Contract Services 305,572 461,200 455,564 428,100 6302 - Banking Services 3,472 6,000 19,600 6,000 6303 - Printing & Publishing 14,889 25,100 16,000 22,600 6304 - Legal Services 72,635 70,000 104,000 83,500 6306 - Rents & Leases 2,253 - - - 6307 - Uniforms 5,290 7,600 9,000 8,100 6311 - Landscape Services 24,623 16,800 16,800 16,800 6312 - Janitorial Services 22,173 37,500 37,500 44,600 6401 - Utilities 7,101 3,300 3,300 3,300 6402 - Telephone 26,309 30,400 36,288 30,400 6403 - Electricity 30,655 36,000 36,000 36,000 6404 - Fuel 35,599 12,500 37,500 12,500 6405 - Permits 8,486 36,000 36,000 36,000 6406 - Postage 3,633 11,200 7,750 16,900 6501 - Memberships & Dues 13,106 30,700 33,219 31,100 6502 - Professional Development 40,269 51,600 46,830 46,700 6503 - Education Assistance - 1,500 2,220 2,500 6504 - Meetings 3,335 9,000 7,050 13,200 6505 - Employee Recognition 3,897 4,200 4,200 5,700 6701 - General Insurance 56,496 52,500 52,500 63,000 6702 - Insurance Claims 610 600 600 3,000 6705 - OPEB Retirees 44,654 36,000 36,000 45,000 ADMINISTRATION TOTAL 2,119,810$ 2,403,800$ 2,255,482$ 2,436,100$ TOTAL OPERATING EXPENSES 10,196,227$ 11,042,100$ 10,883,350$ 11,471,000$ OTHER USES 7101 - Debt Principal 102,958$ 95,000$ 95,000$ 95,000$ 7102 - Debt Interest 192,960 222,000 222,000 218,000 7500 - Reserve Contribution 112,776 692,900 (2,285,100) - 8101 - Capital Outlay 9,690 70,000 315,750 131,000 8999 - Capital Improvement Program 1,028,431 210,000 3,101,000 662,000 TOTAL OTHER USES 1,446,815$ 1,289,900$ 1,448,650$ 1,106,000$ SUMMARY Total Revenue 11,643,042$ 12,332,000$ 12,332,000$ 12,577,000$ Total Operating Expenses 10,196,227 11,042,100 10,883,350 11,471,000 Total Other Expenses 1,446,815 1,289,900 1,448,650 1,106,000 Transfer from Reserves - - - - NET -$ -$ -$ -$ DR A F T Page 5 of 23 East Valley Water District Governing Board FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 106,094$         105,000$         105,000$         105,000$          5200 ‐ Benefits 11,536              41,000              41,000              57,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies ‐ 1,000 1,000 1,000  6301 ‐ Contract Services 75,507              10,000              10,000              10,000               6307 ‐ Uniforms ‐ 1,000 1,000 1,000  6502 ‐ Professional Development 37,145              55,000              55,000              55,000               GOVERNING BOARD TOTAL 230,282$         213,000$         213,000$         229,000$          DR A F T Page 6 of 23 East Valley Water District General Admin FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 534,301$            651,000$            571,300$            486,000$             5103 ‐ Overtime 2,483                   ‐                           ‐                           ‐                            5200 ‐ Benefits 226,265              266,000              256,400              245,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies 5,617                   5,000                   5,000                   4,000                    6203 ‐ Office Supplies 3,317                   5,000                   5,000                   4,000                    6301 ‐ Contract Services 142,023              146,000              187,600              194,000               6303 ‐ Printing & Publishing 393                      3,000                   3,000                   2,000                    6304 ‐ Legal Services 145,136              150,000              150,000              150,000               6307 ‐ Uniforms ‐                           1,000                   500                      1,000                    6402 ‐ Telephone 3,904                   4,000                   4,000                   3,000                    6406 ‐ Postage ‐                           1,000                   500                      ‐                            6501 ‐ Membership & Dues 34,267                77,000                77,300                77,000                 6502 ‐ Professional Development 26,199                30,000                25,000                25,000                 6503 ‐ Education Assistance ‐                           ‐                           ‐                           ‐                            6504 ‐ Meetings 6,416                   10,000                10,000                10,000                 GENERAL ADMIN TOTAL 1,130,321$        1,349,000$        1,295,600$        1,201,000$         DR A F T Page 7 of 23 East Valley Water District HR FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 202,203$         201,000$         201,000$         211,000$          5102 ‐ Temporary Labor 8,326                12,000              12,000              12,000               5103 ‐ Overtime 2,836                3,000                3,000                3,000                 5200 ‐ Benefits 86,707              84,000              104,000            100,000             OPERATING EXPENSES 6201 ‐ Materials & Supplies 2,253                4,000                4,000                18,000               6203 ‐ Office Supplies 1,026                3,000                3,000                2,000                 6301 ‐ Contract Services 56,182              70,000              68,300              68,000               6303 ‐ Printing & Publishing 860                    1,000                1,000                1,000                 6304 ‐ Legal Services 29,350              25,000              25,000              20,000               6406 ‐ Postage 254                    1,000                1,000                1,000                 6501 ‐ Membership & Dues 2,349                5,000                5,000                5,000                 6502 ‐ Professional Development 7,488                10,000              10,000              10,000               6504 ‐ Meetings 4,699                5,000                5,000                5,000                 6505 ‐ Employee Recognition 12,991              14,000              14,000              19,000               6701 ‐ General Insurance 188,321            175,000            175,000            210,000             6702 ‐ Insurance Claims 2,034                2,000                2,000                10,000               6705 ‐ Retiree Benefits 148,848            120,000            120,000            150,000             HUMAN RESOURCES TOTAL 756,727$         735,000$         753,300$         845,000$          DR A F T Page 8 of 23 East Valley Water District Public Affairs FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 262,124$         296,000$         278,100$         347,000$          5102 ‐ Temporary Labor 3,888                ‐                         ‐                         ‐                          5103 ‐ Overtime 6,891                7,000                7,000                7,000                 5200 ‐ Benefits 66,614              106,000            97,631              129,000             OPERATING EXPENSES 6201 ‐ Materials & Supplies 32,335              158,000            157,500            70,000               6203 ‐ Office Supplies 3,416                7,000                6,500                7,000                 6301 ‐ Contract Services 65,677              348,000            43,070              147,000             6303 ‐ Printing & Publishing 48,378              46,000              46,000              41,000               6304 ‐ Legal Services 2,016                5,000                5,000                5,000                 6307 ‐ Uniforms ‐                         2,000                2,000                3,000                 6312 ‐ Janitorial Services ‐                         ‐                         ‐                         10,000               6402 ‐ Telephone 1,897                3,000                3,000                3,000                 6406 ‐ Postage 11,755              20,000              20,000              32,000               6501 ‐ Membership & Dues 1,903                4,000                3,769                4,000                 6502 ‐ Professional Development 5,690                11,000              10,500              11,000               6503 ‐ Education Assistance ‐                         2,000                2,400                2,000                 6504 ‐ Meetings ‐                         3,000                3,000                10,000               PUBLIC AFFAIRS TOTAL 512,584$         1,018,000$      685,470$         828,000$          DR A F T Page 9 of 23 East Valley Water District Conservation FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 210,956$            102,000$         198,200$         98,000$             5102 ‐ Temporary Labor 8,332                   ‐                         ‐                         ‐                          5103 ‐ Overtime 5,037                   8,000                8,000                8,000                 5200 ‐ Benefits 55,873                31,000              39,814              32,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies 8,861                   20,000              20,000              20,000               6203 ‐ Office Supplies 1,994                   4,000                3,880                3,000                 6205 ‐ Conservation Rebates 1,649,011           500,000            500,000            200,000             6301 ‐ Contract Services 77,977                221,000            220,156            135,000             6303 ‐ Printing & Publishing 49,182                80,000              80,000              50,000               6304 ‐ Legal Services 594                      1,000                1,000                1,000                 6307 ‐ Uniforms ‐                           1,000                1,000                1,000                 6402 ‐ Telephone 943                      1,000                1,100                1,000                 6406 ‐ Postage 16,511                40,000              40,000              20,000               6501 ‐ Membership & Dues 1,521                   2,000                1,500                2,000                 6502 ‐ Professional Development 3,301                   7,000                6,500                2,000                 6504 ‐ Meetings ‐                           3,000                3,000                2,000                 CONSERVATION TOTAL 2,090,093$        1,021,000$      1,124,150$      575,000$          DR A F T Page 10 of 23 East Valley Water District Finance FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 634,524$            640,000$         680,000$         678,000$          5102 ‐ Temporary Labor 35,804                14,000              14,400              ‐                          5103 ‐ Overtime 6,613                   3,000                3,000                10,000               5200 ‐ Benefits 261,925              255,000            254,295            287,000             OPERATING EXPENSES 6203 ‐ Office Supplies 9,653                   6,000                6,050                11,000               6301 ‐ Contract Services 57,196                83,000              153,505            82,000               6302 ‐ Banking Services 11,572                20,000              19,600              20,000               6303 ‐ Printing & Publishing ‐                           ‐                         100                    1,000                 6304 ‐ Legal Services 28,222                35,000              35,000              60,000               6307 ‐ Uniforms 1,678                   3,000                3,000                3,000                 6402 ‐ Telephone 2,387                   3,000                3,000                3,000                 6406 ‐ Postage 76                        1,000                1,000                1,000                 6501 ‐ Membership & Dues 1,897                   4,000                3,600                4,000                 6502 ‐ Professional Development 18,076                16,000              ‐                         17,000               6503 ‐ Education Assistance ‐                           ‐                         ‐                         ‐                          6504 ‐ Meetings ‐                           4,000                ‐                         4,000                 6704 ‐ Bad Debt 337                      1,000                ‐                         1,000                 FINANCE TOTAL 1,069,960$        1,088,000$      1,176,550$      1,182,000$       DR A F T Page 11 of 23 East Valley Water District IT FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 294,528$         290,000$         290,000$         313,000$          5102 ‐ Temporary Labor ‐                         ‐                         ‐                         ‐                          5103 ‐ Overtime ‐                         ‐                         ‐                         ‐                          5200 ‐ Benefits 93,385              104,000            103,980            129,000             OPERATING EXPENSES 6201 ‐ Materials & Supplies 44,916              30,000              30,000              36,000               6203 ‐ Office Supplies 482                    ‐                         ‐                         ‐                          6301 ‐ Contract Services 280,737            321,000            321,000            461,000             6307 ‐ Uniforms ‐                         1,000                500                    1,000                 6402 ‐ Telephone 4,806                5,000                4,960                6,000                 6503 ‐ Education Assistance ‐                         ‐                         ‐                         5,000                 6501 ‐ Membership & Dues 822                    6,000                5,660                6,000                 6502 ‐ Professional Development 7,533                14,000              13,700              1,000                 6504 ‐ Meetings ‐                         3,000                2,500                5,000                 INFORMATION TECHNOLOGY TOTAL 727,209$         774,000$         772,300$         963,000$          DR A F T Page 12 of 23 East Valley Water District CS FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 440,047$            483,000$         463,200$         518,000$          5102 ‐ Temporary Labor 21,510                3,000                3,000                3,000                 5103 ‐ Overtime 4,271                   5,000                5,000                5,000                 5200 ‐ Benefits 188,743              234,000            233,480            281,000             OPERATING EXPENSES 6201 ‐ Materials & Supplies 4,352                   3,000                2,500                8,000                 6203 ‐ Office Supplies 6,894                   3,000                3,380                4,000                 6301 ‐ Contract Services 78,413                74,000              63,490              111,000             6302 ‐ Banking Services 240,634              295,000            294,831            303,000             6303 ‐ Printing & Publishing ‐                           4,000                4,485                5,000                 6304 ‐ Legal Services 652                      5,000                5,000                5,000                 6306 ‐ Rents & Leases 11,000                12,000              12,000              ‐                          6307 ‐ Uniforms 12,714                8,000                8,400                6,000                 6308 ‐ Billing Services 47,086                52,000              51,600              52,000               6309 ‐ Shut Off Notice Services 345,322              378,000            378,000            359,000             6402 ‐ Telephone 1,105                   2,000                1,640                6,000                 6406 ‐ Postage 134,646              151,000            151,000            151,000             6502 ‐ Professional Development 5,552                   14,000              13,934              14,000               6503 ‐ Education Assistance 283                      3,000                3,120                1,000                 6504 ‐ Meetings ‐                           1,000                1,120                2,000                 6703 ‐ Cash Over/Short 715                      ‐                         ‐                         ‐                          CUSTOMER SERVICE TOTAL 1,543,939$        1,730,000$      1,699,180$      1,834,000$       DR A F T Page 13 of 23 East Valley Water District Meter Service FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 201,875$         210,000$         209,800$         228,000$          5103 ‐ Overtime 11,257              20,000              20,000              20,000               5200 ‐ Benefits 86,437              104,000            104,200            135,000             OPERATING EXPENSES 6201 ‐ Materials & Supplies 387                    3,000                3,000                3,000                 6202 ‐ Tools 773                    1,000                1,000                1,000                 6301 ‐ Contract Services 5,024                5,000                5,000                5,000                 6307 ‐ Uniforms 4,726                3,000                3,000                3,000                 6402 ‐ Telephone 1,248                2,000                2,000                2,000                 6502 ‐ Professional Development ‐                         ‐                         ‐                         ‐                          METER SERVICE TOTAL 311,727$         348,000$         348,000$         397,000$          DR A F T Page 14 of 23 East Valley Water District Engineering FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 688,047$            549,000$         599,000$         584,000$          5102 ‐ Temporary Labor ‐                           ‐                         ‐                         ‐                          5103 ‐ Overtime 1,552                   2,000                1,500                2,000                 5200 ‐ Benefits 216,280              272,000            272,000            325,000             OPERATING EXPENSES 6201 ‐ Materials & Supplies 2,310                   10,000              10,000              10,000               6202 ‐ Tools 3,911                   4,000                4,000                7,000                 6203 ‐ Office Supplies 7,623                   9,000                9,200                7,000                 6301 ‐ Contract Services 183,829              200,000            160,300            306,000             6303 ‐ Printing & Publishing ‐                           3,000                3,000                3,000                 6304 ‐ Legal Services 37,394                15,000              50,000              40,000               6307 ‐ Uniforms 2,020                   5,000                5,000                5,000                 6402 ‐ Telephone 3,386                   2,000                2,000                2,000                 6405 ‐ Permits 28,287                120,000            120,000            120,000             6406 ‐ Postage 24                        1,000                1,000                1,000                 6501 ‐ Membership & Dues 642                      2,000                2,000                3,000                 6502 ‐ Professional Development 11,139                22,000              21,900              24,000               6504 ‐ Meetings ‐                           3,000                3,000                3,000                 ENGINEERING TOTAL 1,186,444$        1,219,000$      1,263,900$      1,442,000$       DR A F T Page 15 of 23 East Valley Water District Water Production FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 210,776$            194,000$         194,000$         216,000$             5103 ‐ Overtime 489                      1,000                1,000                1,000                    5104 ‐ Standby 14,659                15,000              15,000              20,000                 5200 ‐ Benefits 115,874              81,000              126,000            97,000                 OPERATING EXPENSES 6201 ‐ Materials & Supplies 1,597                   ‐                         ‐                         ‐                            6202 ‐ Tools 50                        5,000                5,000                5,000                    6203 ‐ Office Supplies 4,229                   4,000                4,000                4,000                    6301 ‐ Contract Services 45,568                59,000              59,000              85,000                 6307 ‐ Uniforms 10,311                12,000              12,000              12,000                 6402 ‐ Telephone 10,625                14,000              14,000              14,000                 6405 ‐ Permits ‐                           ‐                         ‐                         ‐                            6501 ‐ Membership & Dues 490                      3,000                3,000                3,000                    6502 ‐ Professional Development 9,714                   6,000                6,000                6,000                    6503 ‐ Education Assistance ‐                           ‐                         ‐                         5,000                    6504 ‐ Meetings ‐                           ‐                         ‐                         1,000                    WATER PRODUCTION  ADMINISTRATION TOTAL 424,382$            394,000$         439,000$         469,000$             FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 250,455$            261,000$         261,000$         270,000$             5103 ‐ Overtime 23,916                25,000              25,000              25,000                 5200 ‐ Benefits 74,645                99,000              99,000              113,000               OPERATING EXPENSES 6101 ‐ Purchased Water 69,798                750,000            442,000            500,000               6102 ‐ Groundwater Replenishment 147,497              163,000            163,000            163,000               6103 ‐ Water Assessment 253,956              332,000            332,000            138,000               6201 ‐ Materials & Supplies 27,236                45,000              45,000              45,000                 6204 ‐ Chemicals 93,213                150,000            150,000            150,000               6301 ‐ Contract Services 8,957                   150,000            150,000            150,000               6402 ‐ Telephone 594                      ‐                     ‐                     ‐                        6403 ‐ Electricity 1,057,647           1,000,000        998,850            1,000,000            6405 ‐ Permits 23,129                100,000            100,000            100,000               SOURCE OF SUPPLY TOTAL 2,031,043$        3,075,000$      2,765,850$      2,654,000$         SOURCE OF SUPPLY/WELLS ADMINISTRATION DR A F T Page 16 of 23 East Valley Water District Water Production FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 80,976$            85,000$            85,000$            92,000$             5103 ‐ Overtime 8,795                5,000                5,000                5,000                 5200 ‐ Benefits 22,341              29,000              29,000              34,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies 8,341                20,000              20,000              20,000               6301 ‐ Contract Services 63,508              75,000              75,000              75,000               6403 ‐ Electricity 447,571            500,000            500,000            500,000             BOOSTING & PUMPING TOTAL 631,532$         714,000$         714,000$         726,000$          FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 97,839$            86,000$            86,000$            92,000$             5103 ‐ Overtime 11,303              5,000                5,000                5,000                 5200 ‐ Benefits 20,468              30,000              30,000              26,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies 10,988              10,000              10,000              10,000               6204 ‐ Chemicals 41,937              45,000              45,000              45,000               6301 ‐ Contract Services 30,998              45,000              45,000              45,000               TRANSMISSION & DISTRIBUTION TOTAL 213,533$         221,000$         221,000$         223,000$          BOOSTING AND PUMPING TRANSMISSION AND DISTRIBUTION DR A F T Page 17 of 23 East Valley Water District Water Treatment FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 234,370$         217,000$         217,000$         237,000$          5103 ‐ Overtime 15,014              10,000              10,000              10,000               5200 ‐ Benefits 75,006              69,000              69,000              92,000               OPERATING EXPENSES ‐                         ‐                         ‐                          6201 ‐ Materials & Supplies 11,205              15,000              15,000              15,000               6204 ‐ Chemicals 140,403            150,000            150,000            150,000             6301 ‐ Contract Services 161,264            166,000            166,000            186,000             6402 ‐ Telephone 10,725              ‐                         ‐                         ‐                          6403 ‐ Electricity 108,104            200,000            200,000            200,000             6405 ‐ Permits ‐                         ‐                         ‐                         ‐                          WATER TREATMENT TOTAL 756,091$         827,000$         827,000$         890,000$          DR A F T Page 18 of 23 East Valley Water District Water Quality FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 79,511$            81,000$            81,000$            88,000$             5103 ‐ Overtime 4,340                2,000                2,000                5,000                 5200 ‐ Benefits 33,753              30,000              30,000              38,000               SOURCE OF SUPPLY WELLS OPERATING EXPENSES 6201 ‐ Materials & Supplies 11,866              13,000              13,000              13,000               6301 ‐ Contract Services 32,534              101,000            101,000            72,000               6307 ‐ Uniforms 2,136                3,000                3,000                4,000                 6504 ‐ Meetings ‐                         ‐                         ‐                         1,000                 TRANSMISSION AND DISTRIBUTION PERSONNEL EXPENSES 5101 ‐ Regular Labor 78,154              81,000              81,000              88,000               5103 ‐ Overtime 62                      2,000                2,000                5,000                 5200 ‐ Benefits 22,744              30,000              30,000              38,000               TRANSMISSION AND DISTRIBUTION OPERATING EXPENSES 6201 ‐ Materials & Supplies 48                      ‐                         ‐                         ‐                          6202 ‐ Tools 2,836                5,000                5,000                5,000                 6301 ‐ Contract Services 38,191              57,000              57,000              44,000               6406 ‐ Postage 2,404                2,000                2,000                2,000                 6503 ‐ Education Assistance ‐                         ‐                         ‐                         7,000                 WATER QUALITY TOTAL 308,579$         407,000$         407,000$         410,000$          DR A F T Page 19 of 23 East Valley Water District Water Maintenance FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 178,456$            105,000$            105,000$            114,000$             5103 ‐ Overtime ‐                           ‐                           ‐                           ‐                            5104 ‐ Standby 22,035                20,000                20,000                20,000                 5200 ‐ Benefits 74,930                42,000                42,000                45,000                 OPERATING EXPENSES 6203 ‐ Office Supplies 2,290                   3,000                   3,000                   3,000                    6303 ‐ Printing & Publishing ‐                           ‐                           ‐                           ‐                            6402 ‐ Telephone 14,110                21,000                21,000                21,000                 6501 ‐ Membership & Dues 80                        2,000                   2,000                   2,000                    6502 ‐ Professional Development 20,856                18,000                18,000                14,000                 6503 ‐ Education Assistance ‐                           5,000                   5,000                   ‐                            6504 ‐ Meetings ‐                           ‐                           ‐                           1,000                    FIELD MAINTENANCE TOTAL 312,757$            216,000$            216,000$            220,000$             FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 774,613$            727,000$            727,000$            784,000$             5103 ‐ Overtime 167,043              150,000              150,000              150,000               5200 ‐ Benefits 328,222              316,000              316,000              417,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies 219,600              205,000              205,000              210,000               6202 ‐ Tools 5,668                   27,000                27,000                11,000                 6301 ‐ Contract Services 72,796                14,000                14,000                29,000                 6307 ‐ Uniforms 16,382                20,000                20,000                20,000                 6310 ‐ Street Services 353,145              300,000              300,000              400,000               6405 ‐ Permits 38,806                ‐                           ‐                           ‐                            WATER MAINTENANCE TOTAL 1,976,275$        1,759,000$        1,759,000$        2,021,000$         WATER MAINTENANCE FIELD MAINTENANCE TOTAL DR A F T Page 20 of 23 East Valley Water District Wastewater Maintenance FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 135,687$            242,000$         302,000$         280,000$             5103 ‐ Overtime 24,562                3,000                3,000                3,000                    5200 ‐ Benefits 63,899                115,000            55,000              144,000               OPERATING EXPENSES 6201 ‐ Materials & Supplies 21,902                27,000              27,000              30,000                 6202 ‐ Tools 1,595                   5,000                5,000                5,000                    6301 ‐ Contract Services 159,820              228,000            226,850            228,000               6307 ‐ Uniforms 1,388                   3,000                3,000                3,000                    6305 ‐ Treatment Services 7,302,389           7,610,000        7,610,000        7,900,000            WASTEWATER MAINTENANCE TOTAL 7,711,242$        8,233,000$      8,231,850$      8,593,000$         DR A F T Page 21 of 23 East Valley Water District Facilities Maintenance FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 88,195$              89,000$            89,000$            97,000$             5103 ‐ Overtime 22,892 25,000              25,000              25,000               5200 ‐ Benefits 48,009 37,000              37,000              44,000               ADMINISTRATION OPERATING EXPENSES 6201 ‐ Materials & Supplies 41,309 25,000              25,000              25,000               6202 ‐ Tools 1,208 2,000 2,000 2,000  6301 ‐ Contract Services 64,233 86,000              86,000              34,000               6306 ‐ Rents & Leases 7,511 ‐ ‐ ‐  6307 ‐ Uniforms 11,628 11,000              11,000              11,000               6311 ‐ Landscape Services 35,526 56,000              56,000              56,000               6312 ‐ Janitorial Services 73,910 125,000            125,000            132,000             6313 ‐ Facilities Repair ‐ ‐ ‐ ‐  6401 ‐ Utilities 24,866 11,000              11,000              11,000               6402 ‐ Telephone 55,975 75,000              75,000              75,000               6403 ‐ Electricity 102,183              120,000            120,000            120,000             SOURCE OF SUPPLY/WELLS OPERATING EXPENSES 6201 ‐ Materials & Supplies 4,735 5,000 5,000 5,000  6301 ‐ Contract Services 19,276 5,000 3,850 5,000  6311 ‐ Landscape Services 53,307 40,000              40,000              40,000               PUMPS AND BOOSTERS OPERATING EXPENSES 6201 ‐ Materials & Supplies 6,895 5,000 5,000 5,000  6301 ‐ Contract Services 9,460 5,000 5,000 5,000  6311 ‐ Landscape Services 46,551 35,000              35,000              35,000               TREATMENT OPERATING EXPENSES 6201 ‐ Materials & Supplies 7,453 5,000 5,000 5,000  6301 ‐ Contract Services 13,677 13,000              13,000              15,000               6311 ‐ Landscape Services 21,531 14,000              14,000              14,000               6401 ‐ Utilities 1,196 15,000              15,000              15,000               FACILITIES MAINTENANCE TOTAL 761,526$            804,000$         802,850$         776,000$         DR A F T Page 22 of 23 East Valley Water District Fleet Maintenance FY 2015‐16  ACTUALS FY 2016‐17  BUDGET 2016‐17  PROJECTED 2017‐18  PROPOSED PERSONNEL EXPENSES 5101 ‐ Regular Labor 152,550$         151,000$         151,000$         164,000$          5103 ‐ Overtime 1,754 3,000 3,000 3,000  5200 ‐ Benefits 59,957              66,000              66,000              79,000               OPERATING EXPENSES ‐ ‐ ‐  6201 ‐ Materials & Supplies 75,263              60,000              60,000              60,000               6202 ‐ Tools 2,883 8,000 8,000 2,000  6203 ‐ Office Supplies 234 1,000 1,000 1,000  6301 ‐ Contract Services 81,075              125,000            125,000            75,000               6402 ‐ Telephone 775 1,000 1,000 1,000  6404 ‐ Fuel 118,663            125,000            125,000            125,000             6501 ‐ Membership & Dues 1,728 3,000 3,000 4,000  6502 ‐ Professional Development 87 2,000 2,000 2,000  FLEET MAINTENANCE TOTAL 494,969$         545,000$         545,000$         516,000$          DR A F T Page 23 of 23