HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 06/28/2017REGULAR BOARD MEETING
Closed Session Begins at 4:00 PM
June 28, 2017 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
RECESS INTO CLOSED SESSION
CLOSED SESSION
2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d) (1)]
Name of Case: City of San Bernardino v. East Valley Water District, et al.,
San Diego Superior Court Case No. 37-2016-00038119-CU-WM-CTL
3.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: Carl F. Kovach v. East Valley Water District, CASE No. CIVDS
1603176
4.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4)
One Potential Case
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
5. APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a. June 7, 2017 special meeting minutes
b. May 2017 Disbursements: Accounts payable disbursements for the period
include check numbers 250086 through 250297, bank drafts, and ACH
Payments in the amount of $2,897,747.29 and $301,312.15 for payroll.
c. Financial Statements for May 2017
d. Resolution 2017.10 - Paloma Road Sewer Main Rehabilitation Notice of
Completion
e. Resolution 2017.11 - North Fork Pipeline Rehabilitation Notice of Completion
DISCUSSION AND POSSIBLE ACTION ITEMS
6.Adopt the Proposed FY 2017-18 Operating and Capital Budget
REPORTS
7.Board of Directors' Reports
8.General Manager/CEO Report
• Water Quality Update
9.Legal Counsel Report
10.Board of Directors' Comments
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet
are available for public inspection in the District's office located at 31111 Greenspot Rd., Highland, during
normal business hours. Also, such documents are available on the District's website at www.eastvalley.org
subject to staff's ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior
to said meeting.
1
Minutes 6/7/2017 smg
Draft pending approval
EAST VALLEY WATER DISTRICT June 7, 2017
SPECIAL BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Wayne Brown
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Steve Nix, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Gerber,
Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :31
pm.
Mr. Anthony Serrano, East Highlands Ranch property owner, made comments regarding
items in the draft budget and indicated that the General Manager/CEO stated he would
follow up with him on questions he had during the board meeting.
There being no further written or verbal comments, the public participation section
was closed at 5:33 p.m.
REVIEW DRAFT BUDGET FOR FY 2017-18
The General Manager/CEO stated that this is the third meeting in a series of budget
workshops and reminded the Board and the public that the District is a performance
based organization where the Board approved a set of goals and objectives for the
General Manager/CEO.
The Chief Financial Officer recited district-wide goals, and reviewed a summary of the
operating budget, district-wide revenues and expenses, a program overview of each
department, capital outlay, and capital improvement projects.
The Board had several questions including but not limited to: emergency preparedness
documents, telecommunication audit, the added Environmental Compliance Officer
2
Minutes 6/7/2017 smg
position, water quality, capital improvement program figures, the hydro-generation
plant, and two-way radios for emergency preparedness.
Director Shelton expressed her appreciation with the work that went into the budget.
Chairman Coats pointed out that the cost of water is very inexpensive, but the cost of
delivery is approximately 97 percent of the customers’ bill; and stated that he was
pleased with the information included in the draft budget and thanked staff for their
hard work on it.
Information only.
GENERAL MANAGER/CEO REPORT
No reports at this time.
LEGAL COUNSEL REPORT
No reports at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales asked the General Manager/CEO who they contact if they have
questions regarding the budget, and he replied that they should email questions to him
and he will forward them to the appropriate department. Director Morales commended
staff on the budget documents.
Chairman Coats thanked staff for their work on the budget and he closed the meeting
with the following statement, “Help ensure your water future by supporting the Sterling
Natural Water Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:23 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #5.b.
Meeting Date: June 28, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: May 2017 Dis b urs ements: Ac c ounts p ayab le d is b urs ements fo r the period includ e check numb ers
250086 through 250297, bank d rafts , and A C H P ayments in the amo unt o f $2,897,747.29 and
$301,312.15 fo r payroll.
R E C O MM E N D AT IO N:
S taff recommends that the Bo ard of Direc to rs review and ap p rove the Distric t’s expense d isburs ements for the
p eriod May 1, 2017 thro ugh May 31, 2017 in the amount of $3,199,059.44.
B AC KG R O UN D / AN ALYS IS :
In the c o ntinued effort to b e fis c ally trans parent, the payment register fo r sup p lies, materials , servic es , and
p ayro ll fo r May 2017 is attac hed for review and appro val. T his p roc es s p ro vid es the Board and the pub lic an
o pportunity to review the exp ens es o f the Dis tric t. Acc o unts P ayable is p roc es s ed weekly, while p ayro ll is
p roc es s ed b i-weekly. I nfo rmatio n to jus tify each expend iture is available through the F inance Department.
Ac counts p ayab le dis b urs ements fo r the perio d inc lude c hec k numbers 250086 through 250297, b ank drafts,
and AC H P ayments in the amount of $2,897,747.29 and $301,312.15 fo r p ayro ll. S ignificant expenses greater
than or equal to $50,000 are further explained b elo w:
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I I - Maintain An Enviro nment C ommitted To Elevated P ub lic S ervice
(E) - P ractice transparent & acc o untab le fis cal management
F IS C AL IMPAC T :
S ufficient funds have been budgeted in the adopted F Y 2016-17 B udget.
ATTAC H M E NTS:
Description Type
M ay 2 017 P ayment Register Backup Material
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/3/2017 250086 BRAEMAR DEVELOPMENT 3,743.33
5/3/2017 250087 AIDE ORONA 62.15
5/3/2017 250088 JULIE STAHL/ANDERSON 8.94
5/3/2017 250089 INLAND PROPERTY SOLUTIONS 36.82
5/3/2017 250090 CJN 76.84
5/3/2017 250091 TIGER C YANG 60.58
5/3/2017 250092 WATER STREET LAND LLC 45.65
5/3/2017 250093 WATER STREET LAND LLC 77.80
5/3/2017 250094 WATER STREET LAND LLC 52.93
5/3/2017 250095 WATER STREET LAND LLC 65.54
5/3/2017 250096 WATER STREET LAND LLC 40.50
5/3/2017 250097 WATER STREET LAND LLC 61.15
5/3/2017 250098 WATER STREET LAND LLC 48.19
5/3/2017 250099 WATER STREET LAND LLC 51.43
5/3/2017 250100 WATER STREET LAND LLC 54.67
5/3/2017 250101 WATER STREET LAND LLC 54.75
5/4/2017 250102 ONLINE RESOURCES CORPORATION 100.00
5/4/2017 250103 ADP SCREENING 61.33
5/4/2017 250104 AFFORDABLE AUTO SERVICE, RAHIB ELAWAR 59.95
5/4/2017 250105 ALTERNATIVE HOSE INC 447.17
5/4/2017 250106 ASBCSD 62.00
5/4/2017 250107 BILL & WAGS INC. 177.18
5/4/2017 250108 BRAVO SIGNS & DESIGN, INC 8,616.81
5/4/2017 250109 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 272.12
5/4/2017 250110 CERTIFIED LABORATORIES, NCH CORP. 947.67
5/4/2017 250111 CHEM-TECH INTERNATIONAL INC 2,996.66
5/4/2017 250112 COLONIAL LIFE, PREMIUM 848.38
5/4/2017 250113 DAVE SMITH 65.19
5/4/2017 250114 DIRECTV 249.22
5/4/2017 250115 DONEGAN TREE SERVICE 300.00
5/4/2017 250116 EWING IRRIGATION PRODUCTS INC 134.95
5/4/2017 250117 EXPERIAN 202.48
5/4/2017 250118 EYE MED VISION CARE 1,181.84
5/4/2017 250119 FMB TRUCK OUTFITTERS, INC 226.22
5/4/2017 250120 GARY YOUNG 547.98
5/4/2017 250121 HACH COMPANY 1,598.16
5/4/2017 250122 HENRY SOWLE 547.98
5/4/2017 250123 HIGHLAND EQUIPMENT RENTAL 64.27
5/4/2017 250124 IDEA HALL 26,650.00
5/4/2017 250125 K & L HARDWARE 25.83
5/4/2017 250126 KEPWARE, INC 438.00
5/4/2017 250127 LIEBERT CASSIDY WHITMORE LCW 70.00
5/4/2017 250128 MICHAEL REARDON 464.78
5/4/2017 250129 NATIONAL BUSINESS FURNITURE, LLC 9,330.57
5/4/2017 250130 POMONA VALLEY WORKSHOP 1,207.50
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 1 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/4/2017 250131 RAYMOND ROYBAL 90.00
5/4/2017 250132 SAN BERNARDINO VALLEY MUNICIPAL WATER DEPARTMENT 201,280.00
5/4/2017 250133 SCN, SECURITY COMMUNICATION NETWORK, INC 285.00
5/4/2017 250134 SO CAL GAS 328.10
5/4/2017 250135 SOUTH COAST A.Q.M.D. 250.94
5/4/2017 250136 WEST COAST SAFETY SUPPLY CO 37,956.17
5/9/2017 250137 MICHEL MARABLE 137.25
5/9/2017 250138 SIAFA NEAL 102.70
5/9/2017 250139 HENRY MINKLER 92.07
5/9/2017 250140 JOHN FARMER 62.47
5/9/2017 250141 AIDA JOHNSON 93.19
5/9/2017 250142 DEBRA DANIELS 47.17
5/9/2017 250143 2014 - 1 IH BORROWER L.P. 80.45
5/9/2017 250144 FATA CONSTRUCTION 871.39
5/9/2017 250145 AHDLP 1,579.85
5/9/2017 250146 PRIMUS CONTRACTING GROUP, INC. 1,645.40
5/9/2017 250147 HILLCREST CONTRACTING INC 1,629.20
5/9/2017 250148 JOSHUA GRADING & EXCAVATING 1,734.15
5/9/2017 250149 ALBERT THOMAS JR 63.14
5/9/2017 250150 CHAD EASTER 150.00
5/9/2017 250151 CLAIRE REMAI 33.08
5/9/2017 250152 IRMA NICHOLS 150.00
5/9/2017 250153 JOHN KORZONEK 100.00
5/9/2017 250154 LAUREN MATHENY 196.47
5/9/2017 250155 MADONNA MORGAN 66.03
5/9/2017 250156 MAXIM A SATTAROV 200.00
5/9/2017 250157 MICHAEL ARVIZO 119.00
5/9/2017 250158 MICHELLE SHIELDS MARES 200.00
5/9/2017 250159 ROBERT STUTZMAN 150.00
5/9/2017 250160 ROZALIA TRAMMELL 150.00
5/9/2017 250161 STEVEN LOPEZ 150.00
5/10/2017 250162 AMAZON.COM, LLC 5,677.36
5/10/2017 250163 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 705.91
5/10/2017 250164 CITY OF HIGHLAND 6,210.00
5/10/2017 250165 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 3,926.86
5/10/2017 250166 COLONIAL LIFE, PREMIUM 52.26
5/10/2017 250167 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 675.00
5/10/2017 250168 CULLIGAN OF ONTARIO 50.00
5/10/2017 250169 DIB'S SAFE & LOCK SERVICE 534.56
5/10/2017 250170 EDITH E. ALFARO 130.00
5/10/2017 250171 FRONTIER COMMUNICATIONS 779.91
5/10/2017 250172 GOVERNMENT FINANCE OFFICERS ASSOCIATION 150.00
5/10/2017 250173 HATFIELD BUICK 723.73
5/10/2017 250174 HIGHLAND COMMUNITY NEWS 29.95
5/10/2017 250175 HIGHLAND EQUIPMENT RENTAL 9.99
5/10/2017 250176 HUB CONSTRUCTION SPECIALTIES 198.05
5/10/2017 250177 IDEA HALL 20,416.23
5/10/2017 250178 K & L HARDWARE 15.07
5/10/2017 250179 LIEBERT CASSIDY WHITMORE LCW 35.00
5/10/2017 250180 MC CROMETER INC 1,988.46
5/10/2017 250181 MWH AMERICAS, INC. 20,665.75
5/10/2017 250182 NATIONAL CONSTRUCTION RENTALS 158.49
5/10/2017 250183 PETTY CASH 238.67
5/10/2017 250184 PETTY CASH 111.00
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 2 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/10/2017 250185 PLUMBERS DEPOT INC. 678.00
5/10/2017 250186 POMONA VALLEY WORKSHOP 805.00
5/10/2017 250187 RMC WATER AND ENVIRONMENT 4,108.75
5/10/2017 250188 SCN, SECURITY COMMUNICATION NETWORK, INC 187.00
5/10/2017 250189 SITEONE LANDSCAPE SUPPLY , LLC 780.47
5/10/2017 250190 SOUTH COAST A Q M D 485.43
5/10/2017 250191 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 155.00
5/10/2017 250192 STAPLES BUSINESS ADVANTAGE 1,643.39
5/10/2017 250193 STATE WATER RESOURCES CONTROL BOARD 90.00
5/10/2017 250194 VALERO MARKETING & SUPPLY COMP 8,478.42
5/17/2017 250195 MARIA DE LOURDES PEREZ 105.75
5/17/2017 250196 1414 CITRUS LLC 1,328.51
5/17/2017 250197 2995 MOUNTAIN LLC 268.60
5/17/2017 250198 1414 CITRUS LLC 453.69
5/17/2017 250199 2991 MOUNTAIN LLC 2,114.90
5/17/2017 250200 RAMIOR TORRES 3.57
5/17/2017 250201 HABITAT RESTORATION LLC 64.75
5/17/2017 250202 BRECKENRIDGE PROPERTY FUND 2015 LLC 64.96
5/17/2017 250203 RYKIR ENTERPRISES, LLC 118.12
5/17/2017 250204 CARLTON SPRINGER 74.15
5/17/2017 250205 SHERI MCMACKIN 111.66
5/18/2017 250206 AFFORDABLE AUTO SERVICE, RAHIB ELAWAR 58.00
5/18/2017 250207 ALLEN WILLIAMS 247.83
5/18/2017 250208 AT&T 49.55
5/18/2017 250209 CHEM-TECH INTERNATIONAL INC 3,254.90
5/18/2017 250210 COMPUTERIZED EMBROIDERY COMPANY, INC 1,491.80
5/18/2017 250211 CSR AIR CONDITIONING & HEATING 3,278.46
5/18/2017 250212 DIB'S SAFE & LOCK SERVICE 17.00
5/18/2017 250213 ED KING 247.83
5/18/2017 250214 FEDERAL EXPRESS CORPORATION 64.20
5/18/2017 250215 FRONTIER COMMUNICATIONS 187.92
5/18/2017 250216 HIGHLAND COMMUNITY NEWS 2,141.26
5/18/2017 250217 I.C.W.A. 914.00
5/18/2017 250218 IDEA HALL 29,953.64
5/18/2017 250219 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00
5/18/2017 250220 INLAND DESERT SECURITY & COMMUNICATIONS, INC 540.50
5/18/2017 250221 K & L HARDWARE 16.35
5/18/2017 250222 KONICA MINOLTA 1,019.07
5/18/2017 250223 NEOFUNDS BY NEOPOST 500.00
5/18/2017 250224 PARRON HALL CORPORATION 2,964.55
5/18/2017 250225 POMONA VALLEY WORKSHOP 799.25
5/18/2017 250226 RMC WATER AND ENVIRONMENT 72,906.56
5/18/2017 250227 RONALD C. BRAATZ, LIFTOFF, LLC 974.00
5/18/2017 250228 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 643,045.74
5/18/2017 250229 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 15,654.97
5/18/2017 250230 SOUTHERN CALIFORNIA EDISON COMPANY 128,520.15
5/18/2017 250231 SOUTHERN CALIFORNIA GAS COMPANY 27.00
5/18/2017 250232 U.S. BANCORP SERVICE CENTER 23,988.33
5/25/2017 250237 BOB DOSHI 301.50
5/25/2017 250238 EMMANUEL NWOKE 150.00
5/25/2017 250239 YUN MA 122.65
5/25/2017 250240 LINDA AUZENNE 69.04
5/25/2017 250241 EQUATER GROUP INC 33.88
5/25/2017 250242 EQUATER GROUP INC 29.00
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 3 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/25/2017 250243 EQUATER GROUP INC 29.00
5/25/2017 250244 MALCOLM SCATLIFFE 75.65
5/25/2017 250245 LESLIE HERNANDEZ 21.32
5/25/2017 250246 WARREN ROBERSON JR 150.00
5/25/2017 250247 JOSE & IRENE VICUNA 77.08
5/25/2017 250248 KIMBERLY BEAUCAGE & RUSSELL BERGEVINE 56.35
5/25/2017 250249 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 201.16
5/25/2017 250250 BURGESS MOVING & STORAGE 893.43
5/25/2017 250251 CALIFORNIA HYDROSTATICS 1,734.88
5/25/2017 250252 CHEM-TECH INTERNATIONAL INC 1,907.21
5/25/2017 250253 COMPUTERIZED EMBROIDERY COMPANY, INC 2,055.76
5/25/2017 250254 COUNTY OF SAN BERNARDINO, PUBLIC HEALTH 138.00
5/25/2017 250255 DALE BARLOW 193.93
5/25/2017 250256 DUNNRITE PAINTING INC 2,980.00
5/25/2017 250257 FIRST CHOICE SERVICES 558.34
5/25/2017 250258 FRONTIER COMMUNICATIONS 421.74
5/25/2017 250259 HATFIELD BUICK 95.19
5/25/2017 250260 INLAND WATER WORKS SUPPLY CO 1,062.25
5/25/2017 250261 MATT ARMITAGE 53.82
5/25/2017 250262 METROPOLITAN LIFE INS CO 161.30
5/25/2017 250263
NATIONAL AUTO FLEET GROUP, CHEVROLET OF
WATSONVILLE 27,919.52
5/25/2017 250264 PHOENIX LIFE INSURANCE COMPANY 66.74
5/25/2017 250265 POMONA VALLEY WORKSHOP 1,207.50
5/25/2017 250266 RAYMOND ROYBAL 250.00
5/25/2017 250267 SCN, SECURITY COMMUNICATION NETWORK, INC 494.50
5/25/2017 250268 SO CAL GAS 14.79
5/25/2017 250269 SOUTH COAST A Q M D 376.41
5/25/2017 250270 STAPLES BUSINESS ADVANTAGE 688.41
5/25/2017 250272 TYLER TECHNOLGIES 125.00
5/25/2017 250273 UNITED PARCEL SERVICE, INC. 11.59
5/31/2017 250288 DAMACIO LEZAMA 118.00
5/31/2017 250289 EVELYN GALLARDO 200.00
5/31/2017 250290 IRINA KANEVA-VASTA 199.00
5/31/2017 250291 JAMES KNUDSEN 196.00
5/31/2017 250292 JOHN MONTGOMERY 148.83
5/31/2017 250293 JOSEPH HUI 150.00
5/31/2017 250294 NORMA BEACHTEL 57.00
5/31/2017 250295 PAMELA BIBLE 60.00
5/31/2017 250296 PAUL DZIAK 200.00
5/31/2017 250297 TODD MEKELBURG 430.00
BANK DRAFTS
5/2/2017 DFT0002055 PayNearMe, Inc. 115.42
5/3/2017 DFT0002042 CALPERS/ DEFERRED COMPENSATION 15,246.90
5/3/2017 DFT0002043 CALPERS/ MEDICAL 81,449.12
5/3/2017 DFT0002044 CALPERS/ RETIREMENT 61.38
5/3/2017 DFT0002045 CALPERS/ RETIREMENT 2,934.71
5/3/2017 DFT0002046 CALPERS/ RETIREMENT 18,846.11
5/3/2017 DFT0002047 CALPERS/ RETIREMENT 3,001.07
5/3/2017 DFT0002048 CALPERS/ RETIREMENT 230.02
5/3/2017 DFT0002049 CALPERS/ RETIREMENT 12,461.51
5/3/2017 DFT0002050 CALPERS/ RETIREMENT 153.05
5/3/2017 DFT0002051 CALPERS/ RETIREMENT 824.38
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 4 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/3/2017 DFT0002059 STATE DISBURSEMENT UNIT 3,248.97
5/3/2017 DFT0002061 MERCHANT BANKCD 216.47
5/5/2017 DFT0002041 CA SDI Tax 1,953.54
5/5/2017 DFT0002052 Federal Payroll Tax 27,437.85
5/5/2017 DFT0002053 Medicare 6,459.66
5/5/2017 DFT0002056 Social Security 45.38
5/5/2017 DFT0002058 State Payroll Tax 9,234.67
5/9/2017 DFT0002060 PayNearMe, Inc. 179.10
5/10/2017 DFT0002068 TRANSFIRST DISCOUNT 10,710.06
5/10/2017 DFT0002071 FORTE, ACH DIRECT INC, ACH FEES 5,030.46
5/16/2017 DFT0002063 PayNearMe, Inc. 139.30
5/16/2017 DFT0002064 PayNearMe, Inc. 47.76
5/18/2017 DFT0002066 STATE DISBURSEMENT UNIT 3,248.97
5/18/2017 DFT0002073 CALPERS, UAL PAYMENT 36,902.01
5/18/2017 DFT0002074 CALPERS/ DEFERRED COMPENSATION 15,419.60
5/18/2017 DFT0002075 CALPERS/ RETIREMENT 824.38
5/18/2017 DFT0002077 CALPERS/ RETIREMENT 2,934.71
5/18/2017 DFT0002078 CALPERS/ RETIREMENT 12,364.00
5/18/2017 DFT0002079 CALPERS/ RETIREMENT 61.38
5/18/2017 DFT0002080 CALPERS/ RETIREMENT 230.02
5/18/2017 DFT0002081 CALPERS/ RETIREMENT 3,001.07
5/18/2017 DFT0002082 CALPERS/ RETIREMENT 153.05
5/19/2017 DFT0002065 State Payroll Tax 8,653.04
5/19/2017 DFT0002067 Social Security 34.96
5/19/2017 DFT0002069 Medicare 6,200.76
5/19/2017 DFT0002070 Federal Payroll Tax 26,785.60
5/19/2017 DFT0002072 CA SDI Tax 1,873.21
5/19/2017 DFT0002076 CALPERS/ RETIREMENT 18,707.79
5/19/2017 DFT0002083 CBB 2,819.67
5/19/2017 DFT0002085 VERIFONE INC 22.00
5/23/2017 DFT0002084 PayNearMe, Inc. 167.16
5/25/2017 DFT0002095 MERCHANT BANKCD 90.00
5/30/2017 DFT0002091 PayNearMe, Inc. 145.27
5/31/2017 DFT0002094 STATE DISBURSEMENT UNIT 3,248.97
5/31/2017 DFT0002096 CALPERS/ DEFERRED COMPENSATION 15,372.64
5/31/2017 DFT0002097 CALPERS/ RETIREMENT 230.02
5/31/2017 DFT0002098 CALPERS/ RETIREMENT 61.38
5/31/2017 DFT0002099 CALPERS/ RETIREMENT 153.05
5/31/2017 DFT0002100 CALPERS/ RETIREMENT 12,466.91
5/31/2017 DFT0002101 CALPERS/ RETIREMENT 3,001.07
5/31/2017 DFT0002102 CALPERS/ RETIREMENT 18,853.77
5/31/2017 DFT0002103 CALPERS/ RETIREMENT 2,934.71
5/31/2017 DFT0002104 CALPERS/ RETIREMENT 824.38
5/31/2017 DFT0002105 PayNearMe, Inc. 37.81
5/31/2017 DFT0002106 VERIFONE INC 44.00
ACH PAYMENTS
5/4/2017 10002657 ADP, LLC 296.95
5/4/2017 10002658 ADS ENVIRONMENTAL SERVICES 1,600.00
5/4/2017 10002659 CLEARFLY COMMUNATIONS 1,333.69
5/4/2017 10002660 DAVID HERNANDEZ 360.79
5/4/2017 10002661 ENVIRONMENTAL SCIENCE ASSOCIATES/ESA 12,017.36
5/4/2017 10002662 EUROFINS EATON ANALYTICAL, INC 500.00
5/4/2017 10002663 EVWD EMPLOYEES EVENTS ASSOC 337.50
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 5 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/4/2017 10002664 EXCEL LANDSCAPE, ICN 12,200.00
5/4/2017 10002665 FERGUSON ENTERPRISES, INC. 502,892.57
5/4/2017 10002666 FILARSKY & WATT LLP 1,190.00
5/4/2017 10002667 FSA Only/East Valley Water District 1,891.72
5/4/2017 10002668 G & K SERVICES, CO. 1,179.60
5/4/2017 10002670 GARY STURDIVAN 564.90
5/4/2017 10002671 GORDON GRANT 484.34
5/4/2017 10002672 GSSI, GENERAL SECURITY SERVICES, INC. 1,295.00
5/4/2017 10002673 HIGHLAND AREA CHAMBER 40.00
5/4/2017 10002674 JANA FOX 504.55
5/4/2017 10002675 JC LAW FIRM 23,150.00
5/4/2017 10002676 JEREMY SUBRIAR 332.00
5/4/2017 10002677 JOHN ROBERT HARGRAVES 500.00
5/4/2017 10002678 LINCOLN NATIONAL LIFE INS CO. 2,002.18
5/4/2017 10002679 MANAGED HEALTH NETWORK 235.20
5/4/2017 10002680 MICHAEL HENDERSON 549.78
5/4/2017 10002681 MIKE J. ROQUET CONSTRUCTION INC 11,573.10
5/4/2017 10002682 MILLER SPATIAL SERVICES, LLC 9,657.50
5/4/2017 10002683 MINUTEMAN PRESS OF RANCHO CUCAMONGA 3,114.51
5/4/2017 10002684 PARKHOUSE TIRE, INC 2,395.11
5/4/2017 10002685 PLUS 1 PERFORMANCE 988.28
5/4/2017 10002686 PSA PRINTING & MAILING SERVICES, INC 593.31
5/4/2017 10002687 REBECCA KASTEN 650.00
5/4/2017 10002688 SAFETY COMPLIANCE COMPANY 200.00
5/4/2017 10002689 SMART ENERGY SYSTEMS LLC 7,590.00
5/4/2017 10002690 SPECIAL DISTRICT RISK MGMT 500.00
5/4/2017 10002691 STEVEN FARRINGTON 650.00
5/4/2017 10002692 THOMAS P ORTON 402.83
5/4/2017 10002693 TIM VITRANO 155.00
5/4/2017 10002694 UNDERGROUND SERVICE ALERT 175.50
5/4/2017 10002695 VULCAN MATERIALS COMPANY 602.50
5/10/2017 10002696 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 1,014.63
5/10/2017 10002697 BELSON OUTDOORS, LLC, PLAYCARE WISCONSIN, INC. 2,287.58
5/10/2017 10002698 BOOT BARN, INC 561.57
5/10/2017 10002699 CINTAS CORPORATION 104.69
5/10/2017 10002700 CLINICAL LAB OF S B 10,017.25
5/10/2017 10002701 CORELOGIC SOLUTIONS INC. 315.00
5/10/2017 10002702 FERGUSON ENTERPRISES, INC. 47,043.52
5/10/2017 10002703 FILARSKY & WATT LLP 840.00
5/10/2017 10002704 G & K SERVICES, CO. 59.99
5/10/2017 10002705 GSSI, GENERAL SECURITY SERVICES, INC. 1,239.50
5/10/2017 10002706 HIGHLAND AREA CHAMBER 300.00
5/10/2017 10002707 JC LAW FIRM 7,330.00
5/10/2017 10002708 JOHN WITHERS ASSOCIATES 6,000.00
5/10/2017 10002709 LANDS END INC 149.37
5/10/2017 10002710 LEGEND PUMP AND WELL 858.00
5/10/2017 10002711 LESLIE'S POOL SUPPLIES, INC. 33.83
5/10/2017 10002712 MANAGED HEALTH NETWORK 238.56
5/10/2017 10002713 MIKE J. ROQUET CONSTRUCTION INC 2,911.20
5/10/2017 10002714 MINUTEMAN PRESS OF RANCHO CUCAMONGA 9,047.50
5/10/2017 10002715 NETWORK FLEET, INC 124.75
5/10/2017 10002716 NO RUSH CHARGE LLC 1,662.76
5/10/2017 10002717 P.A.D. PALM AUTO DETAIL 870.00
5/10/2017 10002718 PLUS 1 PERFORMANCE 199.60
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 6 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/10/2017 10002719 POWERSTRIDE BATTERY CO. 175.33
5/10/2017 10002720 PRIDE PLUMBING SERVICES 1,256.88
5/10/2017 10002721 ROW TRAFFIC SAFETY, INC 25.06
5/10/2017 10002722 S & J PLUMBING, INC. 4,750.00
5/10/2017 10002723 SHRED-IT US JV LLC 113.24
5/10/2017 10002724 TIM VITRANO 79.99
5/10/2017 10002725 TPX COMMUNICATIONS 5,663.03
5/10/2017 10002726 VERIZON WIRELESS 4,893.05
5/10/2017 10002728 VULCAN MATERIALS COMPANY 1,663.59
5/10/2017 10002729 WAXIE SANITARY SUPPLY 1,413.71
5/18/2017 10002730 ANTHONY'S IRRIGATION 11,130.00
5/18/2017 10002731 CLIFF'S PEST CONTROL 533.00
5/18/2017 10002732 DANGELO CO INC 30.11
5/18/2017 10002733 EVWD EMPLOYEES EVENTS ASSOC 337.50
5/18/2017 10002734 FSA Only/East Valley Water District 1,891.72
5/18/2017 10002735 G & K SERVICES, CO. 1,439.23
5/18/2017 10002737 GONZALEZ, QUINTANA & HUNTER, LLC 4,000.00
5/18/2017 10002738 GSSI, GENERAL SECURITY SERVICES, INC. 1,295.00
5/18/2017 10002739 JOHNSON MACHINERY CO 182.47
5/18/2017 10002740 MILLER SPATIAL SERVICES, LLC 5,055.00
5/18/2017 10002741 MINUTEMAN PRESS OF RANCHO CUCAMONGA 393.70
5/18/2017 10002742 MUSICK, PEELER & GARRETT LLP 111,349.35
5/18/2017 10002743 POWERSTRIDE BATTERY CO. 350.66
5/18/2017 10002744 S & J PLUMBING, INC. 650.00
5/18/2017 10002745 XC2 SOFTWARE, LLC 1,840.00
5/25/2017 10002746 AIRGAS, USA LLC 330.00
5/25/2017 10002747 ASHOK K. DHINGRA, AKD CONSULTING 24,647.09
5/25/2017 10002748 CINTAS CORPORATION 146.11
5/25/2017 10002749 DANGELO CO INC 21,993.62
5/25/2017 10002750 EVWD EMPLOYEES EVENTS ASSOC 1,259.19
5/25/2017 10002751 EXCEL LANDSCAPE, ICN 5,453.05
5/25/2017 10002752 FERGUSON ENTERPRISES, INC. 139,218.58
5/25/2017 10002753 G & K SERVICES, CO. 707.26
5/25/2017 10002755 GSSI, GENERAL SECURITY SERVICES, INC. 1,295.00
5/25/2017 10002756 INFOSEND, INC 29,678.10
5/25/2017 10002757 JOSE MILLAN 2,120.00
5/25/2017 10002758 MILLER SPATIAL SERVICES, LLC 10,760.00
5/25/2017 10002759 OFFICIAL PAYMENTS CORP. 37.15
5/25/2017 10002760 PACIFIC COAST TOOL & SUPPLY 57.17
5/25/2017 10002761 PRINCIPAL FINANCIAL GROUP 8,433.24
5/25/2017 10002762 SCHUBERT ENTERPRISES INC 110.00
5/25/2017 10002763 VULCAN MATERIALS COMPANY 2,739.88
5/25/2017 10002764 WATERTRAX USA INC 14,901.18
TOTAL 2,897,747.29$
PAYMENT REGISTER
MAY 1, 2017 - MAY 31, 2017 Page 7 of 7
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
B OAR D AG E N D A S TAF F R E P O RT
Agend a Item #5.c.
Meeting Date: June 28, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: F inanc ial S tatements fo r May 2017
R E C O MM E N D AT IO N:
S taff recommends that the Board of Direc to rs acc ep t and file the attached financ ial s tatements as o f, and fo r the
p eriod end ed , May 31, 2017.
B AC KG R O UN D / AN ALYS IS :
Inc luded herewith fo r the Board’s review is a summary of Eas t Valley Water Dis trict’s financial res ults , as o f
May 31, 2017.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I I - Maintain An Enviro nment C ommitted To Elevated P ub lic S ervice
(E) - P ractice transparent & acc o untab le fis cal management
F IS C AL IMPAC T :
T here is no fis c al impact ass ociated with this agenda item.
ATTAC H M E NTS:
Description Type
M ay 2 017 Financial Statement Monthly Backup Material
M ay 2 017 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 1
The following is a highlight summary of the District’s financial results as of May 31, 2017.
Statement of Net Position
Total assets at May 31, 2017 are $184.8 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 15,338,740 $ 3,534,204 $ 18,872,944
Utility Plant, Net 109,399,769 20,210,860 129,610,629
Other Assets 23,129,489 13,183,658 36,313,146
Current Liabilities 5,125,126 381,943 5,507,069
Long Term Liabilities 50,428,938 6,905,585 57,334,523
Beginning Net Position 83,502,222 28,002,862 111,505,084
Change in Equity 8,811,710 1,638,333 10,450,043
Total Net Position $ 92,313,933 $ 29,641,195 $ 121,955,127
Below is a summary of the District’s net position as of May 31, 2017.
5%
45%
2%
17%
31%
WATER
5%
45%
1%
9%
40%
WASTEWATER
Current Assets
Non-Current Assets
Current Liabilities
Non-Current Liabilities
Net Position
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 2
Cash and Investments are $18.8 million for the month of May, an increase of $0.1 million
from the prior month.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at May 31,
2017 of 3.26 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending May 31, 2017. First is a one-page summary with monthly and year-to-date
totals for revenue and expenses, presented by Expense Category. Second is a one-page
summary with monthly and year-to-date totals for revenues and Expense by Program. Third
is a Budget to Actual presentation of program expense detail.
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 22,907,891 $ 11,808,182 $ 34,716,072
Expense 14,096,181 10,169,849 24,266,030
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 3
Water Sales for the month ending May 31, 2017 were $1,204,503, $109,503 or 10% over
staff’s amended projections for the month. The billing periods during the month of May
experienced an average temperature of 71 degrees, additionally the average
Evapotranspiration Rates (ETo) for the period was 6.24 inches which was 0.68 inches more,
compared to this time last year. Water sales year-to-date are over the amended projections
by $156,704.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Water Sale by Tier
Tier 1 Tier 2 Tier 3 FY 2016-17 Projection
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 4
The charts below provide a visual of the external factors that influences the District’s
Water Budget Based Rates.
50%
55%
60%
65%
70%
75%
80%
85%
90%
Average Air Temperature by Month
FY 2015-16 Avg Temp, Highland CA FY 2016-17 Avg Temp, Highland CA
-
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
Evapotranspiration Rate (ETo) by Month
FY 2015-16 ETo FY 2016-17 ETo
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 5
The chart below is a comparative illustration of current Water Revenue compared to last
year’s Water Revenue. As noted in the graph Water Sales and Meter Charges increased
over last year by 462,000 (50%). Tier 2 experienced the largest increase, $250,000 or
80% increase compared to last year. Customers used 92 million gallons (123K HCF) more
during the Month of May 2017 comparatively.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
5/31/2016 5/31/2017
Comparative Monthly Water Revenue
(Water Sales & Meter Charge)
Meter Tier 1 Tier 2 Tier 3
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 6
Water Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Water Fund operating cost
centers for FY 2015-16 and FY 2016-17. The variance in Source of Supply is due to the
District’s annual payment to San Bernardino Valley Municipal Water District for water. The
purchase was adopted with the FY 2016-17 Operating Budget.
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2017
page | 7
Wastewater Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Wastewater Fund operating
cost centers for FY 2015-16 and FY 2016-17. The largest increase is in Treatment which
increased $731K compared to last year due to the new Wastewater Treatment rate
increases imposed by the City of San Bernardino effective July 1, 2016.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 7,023,802.14$ 959,709.22$ 7,983,511.36$
02 Investments 3,516,270.52 1,872,105.98 5,388,376.50
03 Accounts Receivable, Net 3,390,610.81 246,815.66 3,637,426.47
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 385,977.64 - 385,977.64
06 Due from other Governments 16,144.57 - 16,144.57
08 Inventory 347,229.05 6,721.16 353,950.21
09 Prepaid Expenses 126,323.90 34,085.07 160,408.97
14,812,309.69 3,122,814.28 17,935,123.97
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 4,798,667.16 702,389.20 5,501,056.36
11 Capital Assets not being Depreciated 17,725,837.70 12,617,658.08 30,343,495.78
13 Capital Assets, Net 109,399,768.58 20,210,860.38 129,610,628.96
131,924,273.44 33,530,907.66 165,455,181.10
Total Assets:146,736,583.13 36,653,721.94 183,390,305.07
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 156,417.49 - 156,417.49
25 Deferred Outflows - Pensions 974,996.65 275,000.35 1,249,997.00
147,867,997.27 36,928,722.29 184,796,719.56
Current Liabilities:
22 Accounts Payable and Accrued Expenses 665,806.20 29,959.97 695,766.17
23 Accrued Payroll and Benefits 319,059.69 85,834.82 404,894.51
15 Customer Service Deposits 1,670,566.47 - 1,670,566.47
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 430,093.03 55,881.25 485,974.28
18 Current Portion of Compensated Absences 258,472.59 93,808.69 352,281.28
19 Current Portion of Long-Term Debt 1,675,128.45 112,958.00 1,788,086.45
5,125,126.43 381,942.73 5,507,069.16
Non-Current Liabilities:
20 Compensated Absences, less current portion 123,786.40 24,912.78 148,699.18
28 Net Pension Liability 6,183,974.30 1,744,198.70 7,928,173.00
21 Long Term Debt, Less Current Portion 43,455,535.63 4,753,655.80 48,209,191.43
27 Other Liabilities 7,261.71 197,120.00 204,381.71
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 658,380.29 185,697.71 844,078.00
50,428,938.33 6,905,584.99 57,334,523.32
55,554,064.76 7,287,527.72 62,841,592.48
31 Equity 83,502,222.37 28,002,861.73 111,505,084.10
83,502,222.37 28,002,861.73 111,505,084.10
Tot Total Revenue 22,907,890.83 11,808,181.65 34,716,072.48
Tot Total Expense 14,096,180.69 10,169,848.81 24,266,029.50
8,811,710.14 1,638,332.84 10,450,042.98
92,313,932.51 29,641,194.57 121,955,127.08
147,867,997.27$ 36,928,722.29$ 184,796,719.56$ Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Unaudited
As of May 31, 2017
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,204,503.46$ 12,793,703.79$ 13,800,000.00$ -$ -$ -$ 13,800,000.00$ 1,006,296.21$
42 Meter Charges 742,291.04 8,149,045.57 8,910,000.00 - - - 8,910,000.00 760,954.43
43 Penalties 54,949.66 530,358.29 515,000.00 4,038.08 37,191.70 170,000.00 685,000.00 117,450.01
44 Wastewater System Charges - - - 378,644.55 4,285,341.96 4,460,000.00 4,460,000.00 174,658.04
45 Wastewater Treatment Charges - - - 670,312.90 7,384,387.34 7,610,000.00 7,610,000.00 225,612.66
46 Other Operating Revenue 47,634.63 661,721.84 470,000.00 - 60,013.96 70,000.00 540,000.00 (181,735.80)
47 Non Operating Revenue 5,675.20 743,303.71 120,000.00 - 23,486.07 22,000.00 142,000.00 (624,789.78)
48 Gain or Loss on Disposition - 29,757.63 - - 17,760.62 - - (47,518.25)
56 Benefits 29.51 1,230.40 - 12.64 101.99 - - (1,332.39)
68 Depreciation - - - - - - -
Revenue Total: 2,055,053.99 22,907,890.83 23,815,000.00 1,052,995.53 11,808,181.65 12,332,000.00 36,147,000.00 1,430,927.52
- - - - -
Expense by Category
51 Labor 316,630.87 3,986,265.55 4,596,900.00 95,490.98 1,084,179.92 1,337,100.00 5,934,000.00 863,554.53
56 Benefits 140,352.94 1,775,679.52 1,945,400.00 39,596.84 419,215.08 491,600.00 2,437,000.00 242,105.40
63 Contract Services 191,379.89 2,299,300.02 3,280,400.00 720,842.70 8,043,784.40 8,505,450.00 11,785,850.00 1,442,765.58
65 Professional Development 13,541.74 167,313.48 266,900.00 3,744.22 59,480.63 102,100.00 369,000.00 142,205.89
53 Overtime 19,886.30 272,651.51 258,700.00 4,546.61 15,581.50 17,300.00 276,000.00 (12,233.01)
62 Materials and Supplies 71,887.11 897,747.02 1,463,900.00 2,640.80 110,451.14 154,400.00 1,618,300.00 610,101.84
64 Utilities 165,383.41 1,697,661.64 2,364,550.00 9,709.59 109,072.29 175,300.00 2,539,850.00 733,116.07
52 Temporary Labor 453.60 39,964.14 20,300.00 194.40 15,291.48 8,700.00 29,000.00 (26,255.62)
67 Other 8,314.29 208,333.83 208,900.00 3,563.24 88,737.46 89,100.00 298,000.00 928.71
54 Standby 2,376.00 31,416.75 33,000.00 264.00 2,429.91 2,000.00 35,000.00 1,153.34
61 Water Supply 201,280.00 1,066,525.37 937,000.00 - - - 937,000.00 (129,525.37)
71 -Debt Service - 1,653,321.86 4,007,000.00 - 221,625.00 317,000.00 4,324,000.00 2,449,053.14
81 -Capital Improvement - - 1,471,000.00 - - 2,666,000.00 4,137,000.00 4,137,000.00
82 -Capital Outlay - - 480,519.00 - - 165,317.00 645,836.00 645,836.00
83 -Accounting Income Add back - - - - - - - -
Expense Total: 1,131,486.15 14,096,180.69 21,334,469.00 880,593.38 10,169,848.81 14,031,367.00 35,365,836.00 11,099,806.50
Total Surplus (Deficit): 923,567.84$ 8,811,710.14$ -$ 172,402.15$ 1,638,332.84$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended May 31, 2017
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,204,503.46$ 12,793,703.79$ 13,800,000.00$ -$ -$ -$ 13,800,000.00$ 1,006,296.21$
42 Meter Charges 742,291.04 8,149,045.57 8,910,000.00 - - - 8,910,000.00 760,954.43
43 Penalties 54,949.66 530,358.29 515,000.00 4,038.08 37,191.70 170,000.00 685,000.00 117,450.01
44 Wastewater System Charges - - - 378,644.55 4,285,341.96 4,460,000.00 4,460,000.00 174,658.04
45 Wastewater Treatment Charges - - - 670,312.90 7,384,387.34 7,610,000.00 7,610,000.00 225,612.66
46 Other Operating Revenue 47,634.63 661,721.84 470,000.00 - 60,013.96 70,000.00 540,000.00 (181,735.80)
47 Non Operating Revenue 5,675.20 743,303.71 120,000.00 - 23,486.07 22,000.00 142,000.00 (624,789.78)
Revenue Total: 2,055,053.99 22,907,890.83 23,815,000.00 1,052,995.53 11,808,181.65 12,332,000.00 36,147,000.00 1,430,927.52
Progra 1000 - Board of Directors 10,918.22 99,944.78 148,400.00 4,632.94 40,678.26 63,600.00 212,000.00 71,376.96
Progra 2000 - General Administration 72,640.27 814,979.15 930,900.00 29,477.00 331,750.25 364,700.00 1,295,600.00 148,870.60
Progra 2100 - Human Resources 31,019.57 466,025.31 528,800.00 13,263.82 197,618.75 224,500.00 753,300.00 89,655.94
Progra 2200 - Public Affairs 21,943.66 264,092.04 355,570.00 19,445.67 248,571.05 329,900.00 685,470.00 172,806.91
Progra 2300 - Conservation 44,102.66 552,450.58 1,124,150.00 - - - 1,124,150.00 571,699.42
Progra 3000 - Finance 45,196.46 709,003.01 788,000.00 19,369.20 304,884.36 388,550.00 1,176,550.00 162,662.63
Progra 3200 - Information Technology 41,427.85 419,434.57 540,100.00 17,754.76 186,328.39 232,200.00 772,300.00 166,537.04
Progra 3300 - Customer Service 81,363.05 1,011,261.39 1,297,380.00 29,440.96 327,524.95 401,800.00 1,699,180.00 360,393.66
Progra 3400 - Meter Service 24,583.68 291,410.16 348,000.00 149.90 7,429.97 - 348,000.00 49,159.87
Progra 4000 - Engineering 42,309.52 678,365.93 892,650.00 22,795.21 282,189.26 371,250.00 1,263,900.00 303,344.81
Progra 5000 - Water Production 411,830.64 3,557,482.67 4,139,850.00 - - - 4,139,850.00 582,367.33
Progra 5100 - Water Treatment 30,779.76 572,007.20 827,000.00 - - - 827,000.00 254,992.80
Progra 5200 - Water Quality 29,828.17 333,995.41 407,000.00 - - - 407,000.00 73,004.59
Progra 6000 - Field Maintenance Administration 14,240.35 153,265.61 194,400.00 3,979.99 31,357.14 21,600.00 216,000.00 31,377.25
Progra 6100 - Water Maintenance 142,687.53 1,584,302.66 1,759,000.00 - (21.00) - 1,759,000.00 174,718.34
Progra 6200 - Wastewater Maintenance - - - 702,232.94 7,806,579.42 8,231,850.00 8,231,850.00 425,270.58
Progra 7000 - Facilities Maintenance 53,870.40 552,403.51 604,250.00 10,981.33 120,176.61 198,600.00 802,850.00 130,269.88
Progra 7100 - Fleet Maintenance 32,744.36 382,434.85 490,500.00 7,069.66 63,156.40 54,500.00 545,000.00 99,408.75
Progra 8000 - Capital - 1,653,321.86 5,958,519.00 - 221,625.00 3,148,317.00 9,106,836.00 7,231,889.14
Total Surplus (Deficit):923,567.84$ 8,811,710.14$ -$ 172,402.15$ 1,638,332.84$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended May 31, 2017
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,204,503.46$ 12,793,703.79$ 13,800,000.00$ -$ -$ -$ 13,800,000.00$ 1,006,296.21$
42 Meter Charges 742,291.04 8,149,045.57 8,910,000.00 - - - 8,910,000.00 760,954.43
43 Penalties 54,949.66 530,358.29 515,000.00 4,038.08 37,191.70 170,000.00 685,000.00 117,450.01
44 Wastewater System Charges - - - 378,644.55 4,285,341.96 4,460,000.00 4,460,000.00 174,658.04
45 Wastewater Treatment Charges - - - 670,312.90 7,384,387.34 7,610,000.00 7,610,000.00 225,612.66
46 Other Operating Revenue 47,634.63 661,721.84 470,000.00 - 60,013.96 70,000.00 540,000.00 (181,735.80)
47 Non Operating Revenue 5,675.20 743,303.71 120,000.00 - 23,486.07 22,000.00 142,000.00 (624,789.78)
48 Gain or Loss on Disposition - 29,757.63 - - 17,760.62 - - (47,518.25)
56 Benefits 29.51 1,230.40 - 12.64 101.99 - - (1,332.39)
68 Depreciation - - - - - - -
Revenue Total: 2,055,053.99 22,907,890.83 23,815,000.00 1,052,995.53 11,808,181.65 12,332,000.00 36,147,000.00 1,430,927.52
Program: 1000 - Board of Directors - - -
51 Labor 4,900.00$ 58,899.87$ 73,500.00$ 2,100.00$ 25,242.85$ 31,500.00$ 105,000.00$ 20,857.28$
56 Benefits 1,669.52 16,214.24 28,700.00 715.53 6,308.89 12,300.00 41,000.00 18,476.87
63 Contract Services 2,981.69 11,038.69 7,700.00 1,277.87 4,730.87 3,300.00 11,000.00 (4,769.56)
65 Professional Development 1,367.01 13,791.98 38,500.00 539.54 4,395.65 16,500.00 55,000.00 36,812.37
Program: 1000 - Board of Directors Total: 10,918.22 99,944.78 148,400.00 4,632.94 40,678.26 63,600.00 212,000.00 71,376.96
Program: 2000 - General Administration - - -
51 Labor 23,226.99 317,867.32 405,700.00 9,954.45 135,358.86 165,300.00 571,000.00 117,773.82
53 Overtime 53.66 1,305.84 - 22.99 559.60 - - (1,865.44)
56 Benefits 12,514.43 168,988.30 186,200.00 3,708.76 54,590.16 69,800.00 256,000.00 32,421.54
62 Materials and Supplies 593.59 2,866.55 7,000.00 254.39 1,262.55 3,000.00 10,000.00 5,870.90
63 Contract Services 34,781.87 246,823.77 246,600.00 14,906.52 106,924.48 90,000.00 336,600.00 (17,148.25)
64 Utilities 177.97 1,725.79 3,500.00 76.28 739.66 1,500.00 5,000.00 2,534.55
65 Professional Development 1,291.76 75,401.58 81,900.00 553.61 32,314.94 35,100.00 117,000.00 9,283.48
Program: 2000 - General Administration Total: 72,640.27 814,979.15 930,900.00 29,477.00 331,750.25 364,700.00 1,295,600.00 148,870.60
Program: 2100 - Human Resources - - - -
51 Labor 10,570.57 126,437.06 140,700.00 4,530.24 54,187.32 60,300.00 201,000.00 20,375.62
52 Temporary Labor 453.60 6,842.25 8,400.00 194.40 2,932.39 3,600.00 12,000.00 2,225.36
53 Overtime 18.17 1,153.97 2,100.00 7.79 494.58 900.00 3,000.00 1,351.45
56 Benefits 4,733.48 61,479.10 74,800.00 2,028.53 25,043.59 29,200.00 104,000.00 17,477.31
62 Materials and Supplies 278.35 619.80 4,900.00 119.29 265.63 2,100.00 7,000.00 6,114.57
63 Contract Services 3,305.29 40,798.70 65,500.00 1,416.57 17,485.27 28,800.00 94,300.00 36,016.03
64 Utilities 28.72 279.47 700.00 12.30 119.72 300.00 1,000.00 600.81
65 Professional Development 3,317.14 21,378.29 23,800.00 1,391.46 8,360.29 10,200.00 34,000.00 4,261.42
67 Other 8,314.25 207,036.67 207,900.00 3,563.24 88,729.96 89,100.00 297,000.00 1,233.37
Program: 2100 - Human Resources Total: 31,019.57 466,025.31 528,800.00 13,263.82 197,618.75 224,500.00 753,300.00 89,655.94
Program: 2200 - Public Affairs - - - -
51 Labor 10,101.22 132,377.17 148,000.00 8,643.57 108,279.63 130,000.00 278,000.00 37,343.20
52 Temporary Labor - 478.80 - - 205.20 - - (684.00)
53 Overtime 129.79 2,694.02 3,500.00 129.78 2,337.67 3,500.00 7,000.00 1,968.31
Month Ended May 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 3,547.06 47,561.00 53,000.00 2,506.71 30,885.17 43,000.00 96,000.00 17,553.83
62 Materials and Supplies 292.84 22,493.38 82,500.00 292.84 45,828.95 82,500.00 165,000.00 96,677.67
63 Contract Services 7,711.09 41,792.09 47,070.00 7,711.10 44,265.53 49,400.00 96,470.00 10,412.38
64 Utilities 73.38 12,203.67 11,500.00 73.38 12,271.41 11,500.00 23,000.00 (1,475.08)
65 Professional Development 88.28 4,491.91 10,000.00 88.29 4,497.49 10,000.00 20,000.00 11,010.60
Program: 2200 - Public Affairs Total: 21,943.66 264,092.04 355,570.00 19,445.67 248,571.05 329,900.00 685,470.00 172,806.91
Program: 2300 - Conservation - - - -
51 Labor 12,406.57 163,831.57 198,000.00 - - - 198,000.00 34,168.43
52 Temporary Labor - 4,284.00 - - - - - (4,284.00)
53 Overtime 464.18 2,156.57 8,000.00 - - - 8,000.00 5,843.43
56 Benefits 2,487.33 32,512.54 39,000.00 - - - 39,000.00 6,487.46
62 Materials and Supplies 15,323.95 284,039.68 524,000.00 - - - 524,000.00 239,960.32
63 Contract Services 13,089.31 61,957.76 302,150.00 - - - 302,150.00 240,192.24
64 Utilities 72.48 845.77 41,000.00 - - - 41,000.00 40,154.23
65 Professional Development 258.84 2,822.69 12,000.00 - - - 12,000.00 9,177.31
Program: 2300 - Conservation Total: 44,102.66 552,450.58 1,124,150.00 - - - 1,124,150.00 571,699.42
Program: 3000 - Finance - - - -
51 Labor 30,221.94 372,256.88 448,000.00 12,952.26 158,693.61 192,000.00 640,000.00 109,049.51
52 Temporary Labor - 13,939.00 9,800.00 - 5,973.85 4,200.00 14,000.00 (5,912.85)
53 Overtime 650.61 7,101.24 2,100.00 278.84 2,705.07 900.00 3,000.00 (6,806.31)
56 Benefits 12,566.71 166,133.22 178,500.00 5,385.05 69,792.75 76,500.00 255,000.00 19,074.03
62 Materials and Supplies 130.41 6,909.36 4,200.00 55.88 2,942.51 1,800.00 6,000.00 (3,851.87)
63 Contract Services 301.05 133,245.31 124,800.00 129.00 61,055.63 104,750.00 229,550.00 35,249.06
64 Utilities 123.24 1,461.43 2,800.00 52.81 626.32 1,200.00 4,000.00 1,912.25
65 Professional Development 1,202.50 7,220.72 16,800.00 515.36 3,094.62 7,200.00 24,000.00 13,684.66
67 Other - 735.85 1,000.00 - - - 1,000.00 264.15
Program: 3000 - Finance Total: 45,196.46 709,003.01 788,000.00 19,369.20 304,884.36 388,550.00 1,176,550.00 162,662.63
Program: 3200 - Information Technology - - - -
51 Labor 15,298.08 173,757.20 203,000.00 6,556.32 80,291.63 87,000.00 290,000.00 35,951.17
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,609.23 53,614.39 72,800.00 1,975.34 26,310.11 31,200.00 104,000.00 24,075.50
62 Materials and Supplies 570.31 27,819.25 19,300.00 244.42 9,381.51 9,000.00 28,300.00 (8,900.76)
63 Contract Services 19,254.56 149,549.28 225,400.00 8,251.96 64,047.51 96,600.00 322,000.00 108,403.21
64 Utilities 242.57 2,560.39 3,500.00 103.96 1,097.31 1,500.00 5,000.00 1,342.30
65 Professional Development 1,453.10 12,134.06 16,100.00 622.76 5,200.32 6,900.00 23,000.00 5,665.62
Program: 3200 - Information Technology Total: 41,427.85 419,434.57 540,100.00 17,754.76 186,328.39 232,200.00 772,300.00 166,537.04
Program: 3300 - Customer Service - - - -
51 Labor 23,930.40 261,141.02 318,100.00 11,289.91 118,466.39 144,900.00 463,000.00 83,392.59
52 Temporary Labor - 13,850.29 2,100.00 - 5,935.84 900.00 3,000.00 (16,786.13)
53 Overtime 786.64 3,062.38 3,500.00 337.12 1,312.43 1,500.00 5,000.00 625.19
56 Benefits 13,019.51 136,527.62 163,800.00 6,168.20 67,308.72 70,200.00 234,000.00 30,163.66
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
62 Materials and Supplies 354.44 2,861.90 9,200.00 151.90 1,226.55 1,800.00 11,000.00 6,911.55
63 Contract Services 35,661.68 529,778.45 680,680.00 8,254.61 106,640.41 131,500.00 812,180.00 175,761.14
64 Utilities 7,558.16 61,543.66 107,100.00 3,239.22 26,375.87 45,900.00 153,000.00 65,080.47
65 Professional Development 52.18 1,934.76 12,900.00 - 251.24 5,100.00 18,000.00 15,814.00
67 Other 0.04 561.31 - - 7.50 - - (568.81)
Program: 3300 - Customer Service Total: 81,363.05 1,011,261.39 1,297,380.00 29,440.96 327,524.95 401,800.00 1,699,180.00 360,393.66
Program: 3400 - Meter Service - - - -
51 Labor 15,491.89 193,365.01 210,000.00 - - - 210,000.00 16,634.99
53 Overtime 1,453.34 6,453.94 20,000.00 - - - 20,000.00 13,546.06
56 Benefits 7,226.45 81,098.61 104,000.00 149.90 7,429.97 - 104,000.00 15,471.42
62 Materials and Supplies - 1,549.80 4,000.00 - - - 4,000.00 2,450.20
63 Contract Services 338.07 8,193.94 8,000.00 - - - 8,000.00 (193.94)
64 Utilities 73.93 748.86 2,000.00 - - - 2,000.00 1,251.14
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 24,583.68 291,410.16 348,000.00 149.90 7,429.97 - 348,000.00 49,159.87
Program: 4000 - Engineering - - - -
51 Labor 25,931.81 306,154.73 427,200.00 16,053.95 173,379.04 171,800.00 599,000.00 119,466.23
52 Temporary Labor - 569.80 - - 244.20 - - (814.00)
53 Overtime 109.03 1,633.90 1,400.00 46.72 700.22 600.00 2,000.00 (334.12)
56 Benefits 14,630.76 168,468.28 190,400.00 6,270.14 72,880.24 81,600.00 272,000.00 30,651.48
62 Materials and Supplies 261.59 3,988.40 16,100.00 19.39 190.99 6,900.00 23,000.00 18,820.61
63 Contract Services 277.28 114,673.42 152,550.00 - 21,267.00 65,350.00 217,900.00 81,959.58
64 Utilities 945.05 79,101.21 86,100.00 405.01 13,261.51 36,900.00 123,000.00 30,637.28
65 Professional Development 154.00 3,776.19 18,900.00 - 266.06 8,100.00 27,000.00 22,957.75
Program: 4000 - Engineering Surplus Total: 42,309.52 678,365.93 892,650.00 22,795.21 282,189.26 371,250.00 1,263,900.00 303,344.81
Program: 5000 - Water Production - - - -
51 Labor 46,346.11 567,469.68 626,000.00 - - - 626,000.00 58,530.32
53 Overtime 2,566.27 43,669.86 36,000.00 - - - 36,000.00 (7,669.86)
54 Standby 1,120.00 13,389.52 15,000.00 - - - 15,000.00 1,610.48
56 Benefits 18,567.73 234,535.68 284,000.00 - - - 284,000.00 49,464.32
61 Water Supply 201,280.00 1,066,525.37 937,000.00 - - - 937,000.00 (129,525.37)
62 Materials and Supplies 11,363.73 163,742.06 279,000.00 - - - 279,000.00 115,257.94
63 Contract Services 10,231.74 213,783.27 341,000.00 - - - 341,000.00 127,216.73
64 Utilities 119,626.95 1,245,255.30 1,612,850.00 - - - 1,612,850.00 367,594.70
65 Professional Development 728.11 9,111.93 9,000.00 - - - 9,000.00 (111.93)
Program: 5000 - Water Production Total: 411,830.64 3,557,482.67 4,139,850.00 - - - 4,139,850.00 582,367.33
Program: 5100 - Water Treatment - - - -
51 Labor 16,408.46 196,388.52 217,000.00 - - - 217,000.00 20,611.48
53 Overtime 1,154.88 13,030.48 10,000.00 - - - 10,000.00 (3,030.48)
56 Benefits 6,360.24 80,603.43 69,000.00 - - - 69,000.00 (11,603.43)
62 Materials and Supplies - 132,382.59 165,000.00 - - - 165,000.00 32,617.41
63 Contract Services 1,675.80 69,310.34 166,000.00 - - - 166,000.00 96,689.66
64 Utilities 5,180.38 80,291.84 200,000.00 - - - 200,000.00 119,708.16
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment Total: 30,779.76 572,007.20 827,000.00 - - - 827,000.00 254,992.80
Program: 5200 - Water Quality - - - -
51 Labor 12,254.62 146,311.19 162,000.00 - - - 162,000.00 15,688.81
53 Overtime - 6,540.87 4,000.00 - - - 4,000.00 (2,540.87)
56 Benefits 4,193.46 54,724.77 60,000.00 - - - 60,000.00 5,275.23
62 Materials and Supplies 379.50 8,010.74 18,000.00 - - - 18,000.00 9,989.26
63 Contract Services 13,000.59 116,556.22 161,000.00 - - - 161,000.00 44,443.78
64 Utilities - 1,851.62 2,000.00 - - - 2,000.00 148.38
65 Professional Development - - - - - - - -
Program: 5200 - Water Quality Total: 29,828.17 333,995.41 407,000.00 - - - 407,000.00 73,004.59
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 5,516.94 80,460.55 94,500.00 2,364.34 16,166.38 10,500.00 105,000.00 8,373.07
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
54 Standby 1,256.00 18,027.23 18,000.00 264.00 2,429.91 2,000.00 20,000.00 (457.14)
56 Benefits 2,322.74 28,466.35 37,800.00 1,150.02 10,513.96 4,200.00 42,000.00 3,019.69
62 Materials and Supplies - 828.57 2,700.00 - 9.81 300.00 3,000.00 2,161.62
63 Contract Services - - - - - - - -
64 Utilities 1,515.85 11,788.74 18,900.00 168.43 1,309.86 2,100.00 21,000.00 7,901.40
65 Professional Development 3,628.82 13,694.17 22,500.00 33.20 927.22 2,500.00 25,000.00 10,378.61
Program: 6000 - Field Maintenance Administration Total 14,240.35 153,265.61 194,400.00 3,979.99 31,357.14 21,600.00 216,000.00 31,377.25
Program: 6100 - Water Maintenance - - - -
51 Labor 47,510.53 694,705.71 727,000.00 - (156.00) - 727,000.00 32,450.29
53 Overtime 11,978.35 169,690.11 150,000.00 - - - 150,000.00 (19,690.11)
56 Benefits 24,362.88 360,132.38 316,000.00 - - - 316,000.00 (44,132.38)
62 Materials and Supplies 33,284.80 150,633.30 232,000.00 - - - 232,000.00 81,366.70
63 Contract Services 14,739.11 193,559.98 334,000.00 - - - 334,000.00 140,440.02
64 Utilities 10,811.86 15,581.18 - - 135.00 - - (15,716.18)
Program: 6100 - Water Maintenance Total: 142,687.53 1,584,302.66 1,759,000.00 - (21.00) - 1,759,000.00 174,718.34
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 19,210.98 189,636.46 302,000.00 302,000.00 112,363.54
53 Overtime - - - 3,671.21 5,263.93 3,000.00 3,000.00 (2,263.93)
56 Benefits - - - 8,233.34 29,549.24 55,000.00 55,000.00 25,450.76
62 Materials and Supplies - - - - 30,923.98 32,000.00 32,000.00 1,076.02
Wastewater Treatment - - - 670,312.90 7,384,387.34 7,610,000.00 7,610,000.00 225,612.66
63 Contract Services - - - 804.51 166,818.47 229,850.00 229,850.00 63,031.53
Program: 6200 - Wastewater Maintenance Total:- - - 702,232.94 7,806,579.42 8,231,850.00 8,231,850.00 425,270.58
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 6,058.34 68,823.99 62,300.00 673.14 8,208.46 26,700.00 89,000.00 11,967.55
53 Overtime 539.55 14,318.51 17,500.00 59.95 2,510.96 7,500.00 25,000.00 8,170.53
56 Benefits 3,510.81 38,325.96 25,900.00 851.73 10,861.59 11,100.00 37,000.00 (12,187.55)
62 Materials and Supplies 3,726.05 26,357.41 33,900.00 910.74 8,381.69 8,100.00 42,000.00 7,260.90
63 Contract Services 28,937.06 298,810.07 305,450.00 3,780.26 45,595.49 83,400.00 388,850.00 44,444.44
64 Utilities 11,098.59 105,767.57 159,200.00 4,705.51 44,618.42 61,800.00 221,000.00 70,614.01
65 Professional Development - - - - - - - -
Program: 7000 - Facilities Maintenance Total: 53,870.40 552,403.51 604,250.00 10,981.33 120,176.61 198,600.00 802,850.00 130,269.88
Program: 7100 - Fleet Maintenance - - - -
51 Labor 10,456.40 126,018.08 135,900.00 1,161.82 16,425.29 15,100.00 151,000.00 8,556.63
53 Overtime - 993.79 2,700.00 - 191.62 300.00 3,000.00 1,814.59
56 Benefits 4,012.43 45,139.68 59,400.00 445.80 7,246.11 6,600.00 66,000.00 13,614.21
62 Materials and Supplies 5,327.55 62,644.23 62,100.00 591.95 10,036.97 6,900.00 69,000.00 (3,681.20)
63 Contract Services 5,093.70 69,428.73 112,500.00 3,997.40 20,566.40 12,500.00 125,000.00 35,004.87
64 Utilities 7,854.28 76,655.14 113,400.00 872.69 8,517.21 12,600.00 126,000.00 40,827.65
65 Professional Development - 1,555.20 4,500.00 - 172.80 500.00 5,000.00 3,272.00
Program: 7100 - Fleet Maintenance Total: 32,744.36 382,434.85 490,500.00 7,069.66 63,156.40 54,500.00 545,000.00 99,408.75
Program: 8000 - Capital - - -
71 -Debt Service - 1,653,321.86 4,007,000.00 - 221,625.00 317,000.00 4,324,000.00 2,449,053.14
81 -Capital Improvement - - 1,471,000.00 - - 2,666,000.00 4,137,000.00 4,137,000.00
82 -Capital Outlay - - 480,519.00 - - 165,317.00 645,836.00 645,836.00
83 -Accounting Income Add back - - - - - - - -
Program: 8000 - Capital Total:- 1,653,321.86 5,958,519.00 - 221,625.00 3,148,317.00 9,106,836.00 7,231,889.14
Total Surplus (Deficit): 923,567.84$ 8,811,710.14$ -$ 172,402.15$ 1,638,332.84$ -$ -$ -$
Page 8 of 8
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #5.d.
Meeting Date: June 28, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: R esolution 2017.10 - P aloma R oad S ewer Main R ehabilitatio n No tice o f C o mp letio n
R E C O MM E N D AT IO N:
1 . S taff recommends that the Board o f Direc tors acc ep t the P aloma R o ad S ewer Main R ehabilitatio n P ro ject
as c omplete and ado p t R es o lution 2017.10 to authorize rec o rd atio n o f the No tic e of C o mpletio n (NO C ) for the
c o ntrac t to Merlin Jo hnson C o nstruc tio n Inc .
2 . Autho rize release o f retentio n mo nies in the amo unt of $4,590, fo rty-five d ays after acc eptanc e of the work
b y the Bo ard .
3. Autho rize releas e of P erformanc e and P ayment Bond s twelve (12) months after p rojec t ac ceptance.
B AC KG R O UN D / AN ALYS IS :
O n Ap ril 10, 2017, Eas t Valley Water Dis tric t entered into an agreement with Merlin Jo hns on C o ns tructio n, Inc .,
for a total o f $45,900 to rehabilitate 680 lineal feet o f sewer main in P alo ma R o ad with the ins tallatio n o f a s lip
liner. T he sc o p e of wo rk inc luded cleaning the existing VC P s ewer line, ins tallation o f a P VC liner and vid eo
ins p ection before and after ins tallatio n of the lining. T his c o ns truction was c ompleted b y Merlin Jo hnson
C ons truc tion Inc. on June 30, 2017. S taff has reviewed the video ins p ec tion and d etermined the work to b e
s atis fac tory and complete.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits
(A) - Develop projec ts and pro grams to ens ure safe and reliab le s ervic es
(B) - Manage and id entify metho d s to cons erve natural res ources
R E VIE W B Y O T HE R S :
T he F inanc e Dep artment and O perations Dep artment have reviewed the agenda item.
F IS C AL IMPAC T :
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
S teve Nix, P E, P LS
Direc tor of Engineering & O perations
T his p ro jec t is fund ed in the F Y 2016-17 C apital Improvement P rogram.
ATTAC H M E NTS:
Description Type
Resolution 201 7.10 Resolution Lette r
Notice of Completion S3170 P aloma Rd CIIP Repair Backup Material
East Valley Water District
Resolution 2017.10
Page 1 of 1
RESOLUTION 2017.10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT
ACCEPTING NOTICE OF COMPLETION Merlin Johnson Construction, Inc.
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows:
WHEREAS, based upon the certificate of completion executed by the District for the
cleaning, lining and videoing of 680 lineal feet of 8” sewer main and all appurtenances in Paloma
Road in the City of San Bernardino, and has been constructed for East Valley Water District by
Merlin Johnson Construction, Inc.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby
determine that said contract is completed and the President and Secretary are hereby authorized
to execute a Notice of Completion on behalf of the District, and the Secretary is hereby
authorized and directed to record said Notice of Completion in the office of the County Recorder,
County of San Bernardino, State of California.
* * * * *
The foregoing resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Water District upon motion duly made, seconded and carried on June 28, 2017.
ADOPTED this 28th day of June 2017.
Ayes: Noes: Absent:
Abstain:
____________________________ Ronald L. Coats Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2017.10
adopted by the Board of Directors of East Valley Water District at its regular meeting held
June 28, 2017.
__________________________ John Mura
Secretary
RECORDING REQUESTED BY ]
Martha Duran ]
AND WHEN RECORDED MAIL TO ]
]
]
Name East Valley Water District ]
Street 31111 Greenspot Road ]
Address Highland, CA 92346 ]
Attn: Engineering Department ]
City & S-3170 ]
State ]
FEE EXEMPT PURSUANT TO GOVERNMENT CODE
SECTION 6103
____________________________________________________________________________________________________
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete
requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is East Valley Water District
3. The full address of the owner is 31111 Greenspot Road, Highland CA 92346 San Bernardino County
4. The nature of the interest or estate of the owner is, in fee.
None
(If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase, “or lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are:
NAME ADDRESS
East Valley Water District 31111 Greenspot Road, Highland CA 92346
6. A work of improvement on the property hereinafter described was completed on May 31, 2017.The work done was:
An 8” sewer main rehabilitation by Cured-in-Place-Pipe (CIPP) method for 680 lineal feet of existing sewer main. The
work included jetting the main, reactivating the customer sewer laterals, pre and post videoing.
7. The name of the contractor, if any, for such work of improvement was_________________________________________
Merlin Johnson Construction, Inc. 04/10/2017
(If no contractor for work of improvement as a whole, insert “none” (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Highland in the County of San
Bernardino, State of California, and is described as follows:
Located on Paloma Road between Del Rosa Drive and Golondrina Drive in the City of Highland, in the Recorders Office
of said County.
9. The street address of said property is “None”
(If no street address has been difficulty assigned, insert, “none”.)
Date: June 28, 2017
Verification for Individual Owner
________________________________________________________________
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
Ronald L. Coats, Board President
East Valley Water District
VERIFICATION
I, the undersigned, say: I am the Board Secretary the declarant of the foregoing
(“President of “, “Manager of”, “A partner of”, “Owner of”. Etc.)
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on June28 , , 2017 , at Highland , California.
(Date of signature.) (City, where signed.)
________________________________________________________________
(Personal signature of the individual who is swearing that the contents of the
notice of completion are true.)
John Mura, Board Secretary
East Valley Water District
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #5.e.
Meeting Date: June 28, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: R esolution 2017.11 - North F ork P ip eline R ehabilitatio n No tice o f C o mp letio n
R E C O MM E N D AT IO N:
1 . S taff rec o mmend s that the Bo ard o f Directo rs ac c ep t the North F ork P ip eline R eplac ement P rojec t as
c o mp lete and ad o p t R esolutio n 2017.11 to autho rize rec o rd ation o f the Notic e of C ompletion (NO C ) for the
c o ntrac t to Merlin Jo hnson C o nstruc tio n Inc .
2 . Autho rize release o f retentio n mo nies in the amo unt of $5,160, fo rty-five d ays after acc eptanc e of the work
b y the Bo ard .
3. Autho rize releas e of P erformanc e and P ayment Bond s twelve (12) months after p rojec t ac ceptance.
B AC KG R O UN D / AN ALYS IS :
O n Marc h 10, 2017, Eas t Valley Water Dis trict entered an agreement with Merlin Jo hnson C onstruc tion, Inc .,
for a to tal of $51,600 to replac e 85 lineal feet of 30-inc h diameter steel main c rossing the S anta Ana R iver. T he
s c o p e o f wo rk inc luded b y-pas s ing the North F o rk flo w fro m the Edis o n after bay, removing and dispos ing o f
the exis ting p ipeline and ins talling the new pipeline. Merlin Jo hns o n C o ns tructio n Inc., has fulfilled all the
requirements o f the Agreement.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits
(A) - Develop projec ts and pro grams to ens ure safe and reliab le s ervic es
(B) - Manage and id entify metho d s to cons erve natural res ources
R E VIE W B Y O T HE R S :
T he F inanc e Dep artment and O perations Dep artment have reviewed the agenda item.
F IS C AL IMPAC T :
T his p ro jec t is fund ed in the F Y 2016-17 C apital Improvement P rogram.
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
S teve Nix, P E, P LS
Direc tor of Engineering & O perations
ATTAC H M E NTS:
Description Type
Resolution 201 7.11 Backup Material
Notice of Completion W258 5 NorthForkSAR Repair Backup Material
East Valley Water District
Resolution 2017.11
Page 1 of 1
RESOLUTION 2017.11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT
ACCEPTING NOTICE OF COMPLETION Merlin Johnson Construction, Inc.
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows:
WHEREAS, based upon the certificate of completion executed by the District for the
construction included installing 80 lineal feet of 30” pipe, remove and dispose of existing 30”
diameter pipe. Construct a 55” x 30” reducer at one end; a flex coupling at the other and all
appurtenances in the City of Highland, and has been constructed for East Valley Water District
by Merlin Johnson Construction, Inc.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby
determine that said contract is completed and the President and Secretary are hereby authorized
to execute a Notice of Completion on behalf of the District, and the Secretary is hereby
authorized and directed to record said Notice of Completion in the office of the County Recorder,
County of San Bernardino, State of California.
* * * * *
The foregoing resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Water District upon motion duly made, seconded and carried on June 28, 2017.
ADOPTED this 28th day of June 2017.
Ayes: Noes: Absent:
Abstain:
____________________________ Ronald L. Coats Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2017.10
adopted by the Board of Directors of East Valley Water District at its regular meeting held
June 28, 2017.
__________________________ John Mura
Secretary
RECORDING REQUESTED BY ]
Martha Duran ]
AND WHEN RECORDED MAIL TO ]
]
]
Name East Valley Water District ]
Street 31111 Greenspot Road ]
Address Highland, CA 92346 ]
Attn: Engineering Department ]
City & W-2585 ]
State ]
FEE EXEMPT PURSUANT TO GOVERNMENT CODE
SECTION 6103
____________________________________________________________________________________________________
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete
requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is East Valley Water District
3. The full address of the owner is 31111 Greenspot Road, Highland CA 92346 San Bernardino County
4. The nature of the interest or estate of the owner is, in fee.
None
(If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase, “or lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are:
NAME ADDRESS
East Valley Water District 31111 Greenspot Road, Highland CA 92346
6. A work of improvement on the property hereinafter described was completed on June 09, 2017.The work done was:
Construction included installing 80 lineal feet of 30” CML & C of ½” wall thickness pipe, remove and dispose of existing
30” diameter pipe. Construct a 55” X 30” reducer at one end: a flex coupling at the other.
7. The name of the contractor, if any, for such work of improvement was_________________________________________
Merlin Johnson Construction, Inc. 06/09/2017
(If no contractor for work of improvement as a whole, insert “none” (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Highland in the County of San
Bernardino, State of California, and is described as follows:
East of Santa Ana Canyon Road North of Greenspot Road, crossing the Santa Ana River, in the City of Highland, in the
Recorders Office of said County.
9. The street address of said property is “None”
(If no street address has been difficulty assigned, insert, “none”.)
Date: June 28, 2017
Verification for Individual Owner
________________________________________________________________
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
Ronald L. Coats, Board President
East Valley Water District
VERIFICATION
I, the undersigned, say: I am the Board Secretary the declarant of the foregoing
(“President of “, “Manager of”, “A partner of”, “Owner of”. Etc.)
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on June 28, , 2017 , at Highland , California.
(Date of signature.) (City, where signed.)
________________________________________________________________
(Personal signature of the individual who is swearing that the contents of the
notice of completion are true.)
John Mura, Board Secretary
East Valley Water District
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #6.
Meeting Date: June 28, 2017
Dis c ussion Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: Ad opt the P ropos ed F Y 2017-18 O perating and C apital Budget
R E C O MM E N D AT IO N:
S taff rec ommends that the Board of Direc tors adop t the pro p o s ed F Y 2017-18 O p erating and C ap ital Budget.
B AC KG R O UN D / AN ALYS IS :
T he F Y 2017-18 O p erating and C ap ital Budget has been d evelo p ed to continue to provid e high q uality water
d elivery and wastewater collectio n s ervices to Dis tric t ratep ayers .
In d evelop ing the fisc al plan fo r next year, staff remained foc us ed on key issues . At the s ame time, staff ensured
that exp end itures d irectly c o rrelate to Agenc y Ideals and O rganizational Endeavo rs . T he o p erating budget is
p resented b y p ro gram, each having s tated go als and o bjec tives for the up coming fis c al year that align with
Agenc y Ideals , and each ac c o mp anied by funding reques ts to s upp o rt tho s e objectives . T he C apital Bud get
s pec ific ally identifies equip ment s c hed uled fo r replac ement or upgrade, and p ro jec ts from the C apital
Imp ro vement P ro gram d es ignated as high p riority due to age and c o nditio n, o r having ins uffic ient c ap acity to
meet anticipated growth.
Revenues: As dis c us s ed in the Board works ho p o n May 17, 2017, total revenue projec ted fo r F Y 2017-18 is
$36,624,000, a 2% inc rease over revenue pro jected fo r the p rio r year. F acto rs affecting revenue p ro jec tions
includ e:
C o nservative es timates of water cons ump tion b y c usto mers
Modified phas e 3 water rates
R es cind ed p has e 3 meter rates
Wastewater Treatment rate inc reased impos ed by the C ity of S an Bernard ino
Decreas ed "O ther R evenue" as staff works to help c usto mers avoid delinquent charges
Ac tion taken by the Bo ard to modify/res cind phase 3 adjus tments to water rates and meter c harges will save
District ratepayers ap p roximately $1.36 millio n in the upc o ming fisc al year.
P rojec ted revenues are s ummarized in the c hart b elow:
Expenses: T he Dis trict ac counts for all operating expens es at the p ro gram level. Each program is evaluated on
an annual b as is to d etermine its effectivenes s. As a result, s o me p ro grams may b e redefined o r enhanc ed, in
o rder to ens ure that the pro grams are run effec tively and with a high level of ac countability. F Y 2017-18 p ro gram
exp ens es are b udgeted fo r $26,994,000, a 1.1% inc reas e c o mp ared to the p rior fisc al year. Total p ro gram
exp ens es are p resented by c o st type below:
Capital Outlay: T he C apital O utlay Bud get is an effo rt to plan for the rep lacement of vehic les and equip ment.
T he o b jec tive is to s tand ardize the replacement proc es s in ord er to c reate a managed sys tem of p urc has ing and
funding c ap ital eq uip ment, thereby allo wing the Dis trict to ac c urately plan and budget fo r future need s . T he cost
o f independ ent s tud ies enc o mp as sing lo ng-term infras truc ture planning, and cos t of s ervice rate s tudies, are als o
includ ed in C ap ital O utlay.
T he F Y 2017-18 C apital O utlay Budget totals $611,000 and inc lud es a c o mbinatio n of eq uip ment purchases,
investments in technology, and p lanning s tudies as s ummarized in the tab le b elo w:
Proposed Capital Outlay Amount
F leet Vehicles $ 105,000
Emergenc y G enerato r 135,000
O ffic e F urniture / Eq uip ment 91,000
Master P lan / C ost of S ervic e S tudies 260,000
C C T V C amera 20,000
Total $ 611,000
Capital Improvement Program: T his year ’s propos ed C apital Improvement P ro gram (C I P ) bud get totals
$6,780,000, and foc us es o n multiple key is s ues inc lud ing water quality, s ystem maintenance, and water s upply
p rovid ed by the propos ed S terling Natural R es ourc es C enter. T he C I P bud get is fully fund ed utilizing
$4,287,000 from o p erating revenue, $500,000 in develo p er fees , and $1,993,000 in unrestricted (enc umbered )
reserves .
A summary of the C ap ital Imp rovement P ro gram budget fo r 2017-18, by p ro ject typ e, is s hown in the fo llowing
tab le:
Proposed C IP P roject Amount
Water S torage $ 1,230,000
Treatment P lant Modific atio ns 2,350,000
Water / Was tewater P ipelines 2,200,000
F ac ility R elo catio ns / R ehabilitatio n 325,000
S NR C Water R ec yc ling P lant 675,000
Total $ 6,780,000
Mid -year bud get reviews c o nd uc ted in F ebruary o f each year allo w the Dis tric t to measure ac tual revenue against
revenue p ro jec tions and d etermine whether excess revenue, if any, are s uffic ient to fund ad d itio nal p rojec ts .
Debt S ervice: T he Dis tric t will pay d eb t servic e on s ix debt instruments in F Y 2017-18. Both water and
was tewater revenues are p ledged as sec urity for revenue b o nd s , while o nly water revenues are pledged fo r
repayment of exis ting lo ans . A p reliminary calc ulation based o n b udget numbers has res ulted in F Y 2017-18 debt
s ervice c o verage o f 223%, well in excess o f the 120% req uired by b o nd doc uments .
Debt s ervic e payments sc heduled fo r 2017-18 are s hown in the following table:
Debt Issue
Interest
Rate
F Y 2017-18
D ebt S ervice
2010 R evenue Bo nd s 3.95%$ 2,586,000
2013 R evenue Bo nd s 4.52%584,000
DW R Loan – Treatment P lant 0.00%254,000
DW R Loan – As s essment Distric ts 0.00%20,000
US Bank Loan 2.38%456,000
S BVMW D Lo an 0.78%415,000
Total $ 4,315,000
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
Conclusion: S taff has ded icated a s ignific ant amo unt o f time to the c areful evaluatio n o f revenue and p ro gram
exp enditures , to develo p a bud get that will p ro vide s uffic ient funding to meet the needs of the community,
c red itors , and other stakeho lders . T hroughout the c o ming year, s taff will clos ely monito r revenues versus
p rogram s p ending, and make ad jus tments as nec es sary to ensure the Dis tric t’s fisc al s ustainability.
AGE N C Y ID E ALS AN D E N DE AVO R S:
R E VIE W B Y O T HE R S :
T his agend a item has b een reviewed b y the Administratio n, Engineering, F inanc e, O perations , and P ublic
Affairs Departments.
F IS C AL IMPAC T :
T he F Y 2017-18 O p erating Budget is balanc ed with a p ro jec ted contrib utio n o f $417,000 to res erves . T he
C apital Bud get is fully funded as p resented.
ATTAC H M E NTS:
Description Type
F Y 201 7/18 Budget P re sentation P resentation
F Y 201 7/18 Draft Budget Document Backup Material
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
OPERATING & CAPITAL BUDGETS
JUNE 28, 2017
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
DISTRICT-WIDE GOALS
2 EAST VALLEY WATER DISTRICT
EAST VALLEY WATER DISTRICT
PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017-18
FINANCIALS
EAST VALLEY WATER DISTRICT4
WATER FUND
FY 2017-18 TOTAL
WATER BUDGET
$24,047,000
BUDGET HIGHLIGHTS
•Implementation Of Modified
Phase 3 Water Tier Rates
•Water Quality Solutions
•Hydroelectric Power Generation
•Preventative Maintenance
Water Sales
60%
Other
Charges 3%
Meter 37%
SOURCE OF REVENUE
Program
Exenditures
66%
Debt Service
17%
Capital
Expenditures
17%
EXPENDITURES
EAST VALLEY WATER DISTRICT5
WASTEWATER FUND
Collection
Charges
36%Treatment
Charges
63%
Other
Charges
1%
SOURCE OF REVENUE
Other
Program
Expenses
27%
Treatment
Expense
61%
Debt
Service
2%Capital
10%
EXPENDITURES
FY 2017-18 TOTAL
WASTEWATER BUDGET
$12,577,000
BUDGET HIGHLIGHTS
•Increase in Wastewater Treatment
Rates by City of San Bernardino
•Continued Assessment and Repair
of Collection System
•Sterling Natural Resource Center
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
PROGRAM EXPENDITURE SUMMARY
WATER FUND WASTEWATER FUND TOTAL
Governing Board $ 160,300 $ 68,700 $ 229,000
General Administration 840,700 360,300 1,201,000
HR / Risk Management 591,500 253,500 845,000
Public Affairs 414,000 414,000 828,000
Conservation 575,000 -575,000
Finance 827,700 354,300 1,182,000
Information Technology 674,100 288,900 963,000
Customer Service 1,392,100 441,900 1,834,000
Meter Service 397,000 -397,000
Engineering 1,009,400 432,600 1,442,000
Water Treatment 890,000 -890,000
6
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
PROGRAM EXPENDITURE SUMMARY
WATER FUND WASTEWATER FUND TOTAL
Water Production Administration 469,000 -469,000
Source of Supply $ 2,654,000 $ -$ 2,654,000
Pumps & Boosters 726,000 -726,000
Transmission & Distribution 223,000 -223,000
Water Quality 410,000 -410,000
Water Maintenance 2,021,000 -2,021,000
Maintenance Administration 198,000 22,000 220,000
Wastewater Maintenance -8,593,000 8,593,000
Facilities Maintenance 585,800 190,200 776,000
Fleet Maintenance 464,400 51,600 516,000
Total $ 15,523,000 $ 11,471,000 $ 26,994,000
7
EAST VALLEY WATER DISTRICT
DEBT SERVICE
2010 Bonds
$2,586,000
2013 Bonds
$585,000
SRF Loans
$273,000
US Bank Loan
$456,000
SBVMWD Loan
$415,000
2017-18 Payments -$4,315,000
Debt Proceeds
Used For
Plant 134
Treatment
Upgrade
Plant 134 Hydro
Electric Plant
Administration/
Operations Facility
Honeywell
Energy Projects
4 Million Gallon
Underground Tank
8
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
OPERATING BUDGET SUMMARY
WATER FUND WASTEWATER FUND TOTAL
Revenue
Sales & Services $ 23,345,000 $ 12,445,000 $ 35,790,000
Other Charges 577,000 110,000 687,000
Interest & Miscellaneous Revenue 125,000 22,000 147,000
Total Revenue $ 24,047,000 $ 12,577,000 $ 36,624,000
Expenditures
Program Expenses $ 15,523,000 $ 11,471,000 $ 26,994,000
Debt Service 4,002,000 313,000 4,315,000
Capital Expenditures 4,105,000 793,000 4,898,000
Reserve Contributions 417,000 -417,000
Total Expenditures $ 24,047,000 $ 12,577,000 $ 36,624,000
9
EAST VALLEY WATER DISTRICT
PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017-18
CAPITAL BUDGET
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
CAPITAL OUTLAY
DESCRIPTION AMOUNT
Fleet Vehicles $ 105,000
Emergency Generator 135,000
Office Equipment / Furniture 91,000
Planning Studies 260,000
CCTV Camera 20,000
Total $ 611,000
One-Time Purchases
11
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROJECTS
DESCRIPTION AMOUNT
Water Storage $1,230,000
Treatment Plant Modifications 2,350,000
Water / Wastewater Pipelines 2,200,000
Facilities Relocations / Rehabilitations 325,000
SNRC Water Recycling Plant 675,000
Total Project Costs $6,780,000
Funded by Current Operating Revenue $4,287,000
Funded by Prior Encumbrances / Reserves 2,493,000
Total Funding $ 6,780,000
12
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
CAPITAL BUDGET FUNDING SUMMARY
DESCRIPTION WATER FUND WASTEWATER
FUND
TOTAL
Capital Outlay $ 480,000 $ 131,000 $ 611,000
Capital Improvement Program 5,365,000 1,415,000 6,780,000
Total Expenditures 5,845,000 1,546,000 7,391,000
Operating Revenue 4,105,000 793,000 4,898,000
Reserves -478,000 478,000
Developer Fees 500,000 -500,000
Prior Year Encumbrances 1,240,000 275,000 1,515,000
Total Sources $ 5,845,000 $ 1,546,000 $ 7,391,000
13
EAST VALLEY WATER DISTRICT
PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017-18
AUTHORIZED POSITIONS
EAST VALLEY WATER DISTRICT
AUTHORIZED POSITIONS
15
•Total Authorized Full Time Positions: 69
−Part Time Temporary Positions: 4
•Requested Positions
−Environmental Compliance Officer in Lieu of
Assistant General Manager
Bar chart does not include part time temporary positions.
Program-Based Budgeting
Increases Accountability
and Transparency
EAST VALLEY WATER DISTRICTEAST VALLEY WATER DISTRICT
DISCUSSION
FISCAL YEAR 2017-18
HIGHLAND, CALIFORNIAHIGHLAND, CALIFORNIA
BUDGET
EVWD IScommitted
TO A TRANSPARENT
OPERATION AND
WELL INFORMED.Keeping its Customers
1EAST VALLEY WATER DISTRICT
TRANSMITTAL LETTER
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
Insert transmittal letter here upon
adoption of FY 2017-18 Budget.
FISCAL YEAR BUDGET 2017-20182
THIS PAGE IS LEFT BLANK
INTENTIONALLY
3EAST VALLEY WATER DISTRICT
Annual financial plan, policy document and
operations guide for transparent communication.
INTRODUCTION
Annual financial plan, policy document and
operations guide for transparent communication.
Budget Guide
The budget document is the District’s
annual financial plan prepared by
District Management and approved by
the Governing Board.
The financial plan serves as a policy document,
operations guide for programs, and as means
of transparent communication. The intended
audience of the budget document is citizens, local
businesses, creditors, governmental agencies, and
other stakeholders.
BUDGET DOCUMENT SECTIONS
The budget document consists of 8 sections
including:
Transmittal Letter
This section includes the District Officials, General
Manager/CEO’s Budget Transmittal Letter, Strategic
Goals and Strategies, Short-Term Organization-
Wide Factors, and Priorities and Issues.
Introduction
The Introduction section includes the Budget Guide,
Statistical/Supplemental Information, Organizational
Structure, and District Vision.
Financial Summary
This section presents an in-depth District-Wide
overview of the Fiscal Year 2017-18 Budget.
Consolidated Financial Schedules
This section is a comprehensive summary of the
District’s Operating Budget.
Program Summaries
This section provides comprehensive information
for each functional program within the District
including their operational budget. The Fiscal Year
2017-18 Budget is organized into the following
summary programs:
FISCAL YEAR BUDGET 2017-20184
DISTINGUISHED BUDGET AWARD
The Government Finance Officers Association
of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation
Award to East Valley Water District, California for
its annual budget for the fiscal year beginning
July 1, 2016. In order to receive this award, a
governmental unit must publish a budget
document that meets program criteria as a
policy document, as an operations guide, as a
financial plan, and as a communication device.
This award is valid for a period of one year only.
We believe our current budget continues to
conform to program requirements, and we are
submitting it to GFOA to determine its eligibility
for another award.
• Governing Board
• General Administration
• Human Resources
• Public Affairs
• Conservation
• Finance and Accounting
• Information Technology
• Customer Service
• Meter Service
• Engineering
• Water Production
• Water Treatment
• Water Quality
• Water Maintenance
• Wastewater Maintenance
• Facilities Maintenance
• Fleet Maintenance
Each program section includes:
• Function: This section includes a basic description
of the responsibilities of each program.
• Goals & Objectives: This section identifies specific
goals and objectives for Fiscal Year 2016-17.
• Program Personnel: This section is the authorized
personnel allocated to each program with a
program organization chart.
• Accomplishments: This section includes
highlights from Fiscal Year 2015-16.
• Significant Changes: This section identifies
causes of significant changes to program funding.
• Levels of Service: This section links key
performance indicators to the District’s
organizational endeavors.
• Key Performance Indicators: These tables
present measures that help the District define and
evaluate a program’s performance.
• Program Budget Detail: This section is a
breakdown of the program expenditures by
category or line item.
FISCAL YEAR BUDGET 2017-20184
DISTINGUISHED BUDGET AWARD
The Government Finance Officers Association
of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation
Award to East Valley Water District, California for
its annual budget for the fiscal year beginning
July 1, 2016. In order to receive this award, a
governmental unit must publish a budget
document that meets program criteria as a
policy document, as an operations guide, as a
financial plan, and as a communication device.
This award is valid for a period of one year only.
We believe our current budget continues to
conform to program requirements, and we are
submitting it to GFOA to determine its eligibility
for another award.
5EAST VALLEY WATER DISTRICT
Capital Budget
This section presents the Capital Outlay
expenditures and Capital Improvement Projects for
the Fiscal Year 2016-17 Budget.
Glossary
This section provides definitions for general terms
and the Chart of Accounts used throughout the
budget document.
In Memoriam
This section honors past employees and their
years of service to the East Valley Water District
community.
BUDGET FINANCIAL INFORMATION
East Valley Water District operates on a fiscal year,
or budget time period, that begins on July 1 and
ends June 30. The columns typically presented are:
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
FY 2015-16 Actual
Actual financial information for Fiscal Year 2014-15
as reported in the Comprehensive Annual Financial
Report. The actual financial information is reported
in the budget document on a budgetary basis.
FY 2016-17 Budget
The FY 2015-16 Budget was adopted by the
Governing Board on June 28, 2017 and may also
include any adjustments approved by the Governing
Board at the Mid-Year Budget Review.
FY 2016-17 Projected
The FY 2015-16 Projected column reflects the
FY 2015-16 Budget in addition to any budget
amendments approved by the Governing Board
during the fiscal year. The FY 2015-16 Projected
column is also adjusted to reflect management’s
estimate of what revenues and expenditures will be
at the end of the fiscal year.
FY 2017-18 Proposed
This column initially reflects the FY 2016-17 Proposed
Budget submitted by the General Manager/CEO.
After the Governing Board reviews and approves
the FY 2016-17 Budget, the information in the FY
2016-17 column changes, if necessary, to reflect the
Board’s actions.
Amount Changed / % Change
These columns provide the amount changed/
percent change from the previous year’s budget to
the newly proposed budget.
FISCAL YEAR BUDGET 2017-20186
Statistical/Supplemental Information
EVWD provides water and wastewater services to residents within its 30.1 square mile
area to 102,208 people within the cities of Highland and San Bernardino, portions of
unincorporated County of San Bernardino, the San Manuel Band of Mission Indians,
and Patton State Hospital.
The District was formed through a local election of mostly citrus grove operators, to have water service provided
by a public agency. EVWD is located in the foothills of the San Bernardino Mountains, 65 miles east of Los
Angeles in the County of San Bernardino.
§¨¦210
§¨¦210
§¨¦210
P L U N G E C R E E K
Cook Cree k
Oak Creek
SAND
CREEK
COOK C R E E K
P L U N GECREEK
SAND
CREEK
S A N T A A N A R I V E R
WARM CREEK
T
W
I
N
CREEK
ELD ERCREEK
B L E D SOECREEK
MILL CREEK
C I T Y C R E E K
CITY
C
R
E
E
K
S
A
NTAANA RIVER
S A N T A AN
A
RIV ER
TWIN
CREEK
HIGHLAND
SAN BERNARDINO
SEVEN OAKS DAM
74%Bunker Hill Basin(Groundwater)
21%Santa Ana River(Surface Water)
5%Imported fromNorthern California(Surface Water)
WATER SOURCES
With a service area just over 30 square-miles,
the District has three sources for water, the
Santa Ana River, the Bunker Hill Groundwater
Basin, and the State Water Project. The
Santa Ana River starts with natural springs
and snow melt high in the San Bernardino
Mountains. Groundwater is drawn from the
Bunker Hill Basin, a natural underground
storage area made up of soil, sand, and
gravel. A small portion of the District’s water
is imported from Northern California through
the State Water Project. EVWD has access to
this water through Valley District.
21%Santa Ana River(Surface Water)
74%Bunker Hill Basin(Groundwater)
7EAST VALLEY WATER DISTRICT
WASTEWATER
COLLECTION & TREATMENT
The District is responsible for the collection and
conveyance of wastewater within the service
area. Currently, all wastewater is sent to the San
Bernardino Municipal Water Department facilities,
where it is treated in accordance with a Joint
Powers Agreement. In order to create a new source
of supply, Valley District, in cooperation with EVWD,
is proposing to construct the Sterling Natural
Resource Center facility in the City of Highland that
will treat up to 10 million gallons of wastewater daily
and recharge it into the Bunker Hill groundwater
basin, where hundreds of millions of gallons of
water can be stored for use in dry years. The
proposed project would provide the region with the
opportunity to produce a new supply of recycled
water for beneficial reuse higher in the Santa Ana
River watershed. This project could also provide
an opportunity for potential new and/or enhanced
riparian and aquatic habitats in City Creek.
POPULATION GROWTH
Population growth projections vary within East
Valley Water District’s service area due a number of
proposed developments with unspecified timing for
completion. Land use agencies have incorporated
approximately 5,000 new housing and business
units within General Plan documents.
Average Household Income
WEATHER
The weather in Highland and San Bernardino
varies throughout the year. During the summer,
temperatures can reach 115° F and drop as low as
40° F during the winter. This area typically averages
18 inches of precipitation annually, mostly during
the months of January through March.
GOVERNMENT
East Valley Water District is a California Special
District established in 1954. The District is governed
by a five member Governing Board elected by
voters at-large to staggered four year terms. The
Governing Board represents the public’s interest
as policy makers with regards to rate for service,
policies, ordinances, and budget adoption.
Appointed by the Governing Board, the General
Manager/CEO is responsible for overseeing daily
operations and managing staff resources.
East Valley Water District is a rate-based organization
that receives no tax-related revenue and operates
in accordance with Division 12 of the California
Water Code.
EDUCATION
Residents within East Valley Water District’s service
area have access to award winning K-12 schools
through the Redlands Unified School District
and San Bernardino City Unified School District
(SBCUSD). Local colleges and universities include
California State University, San Bernardino, the
University of California at Riverside, the University
of Redlands, and Loma Linda University. Community
college locations include Crafton Hills College,
Riverside Community College, and San Bernardino
Valley Community College.
HOSPITAL & MEDICAL FACILITIES
Hospital and medical facilities located in or near
the East Valley Water District service area include
Arrowhead Regional Medical Center, Loma Linda
University Medical Center, Kaiser Foundation
Hospital, Kindred Hospital Rancho, Redlands
Community Hospital, Community Hospital of San
Bernardino, J. Pettis Veteran’s Administration
Hospital, and St. Bernardine Medical Center.
Additionally there are a number of urgent care and
outpatient facilities located throughout the region.
$96,343City of
Highland
$56,463City ofSanBernardino
$73,901County ofSanBernardino
FISCAL YEAR BUDGET 2017-20188
TRANSPORTATION
Public transportation is available within the East
Valley Water District service area through OmniTrans.
With a variety of routes, OmniTrans provides busing
services throughout the San Bernardino Valley,
including Cities of Highland and San Bernardino.
Community members have access to the Metrolink
commuter rail service, which provides long distance
transportation to commuters from the San Bernardino
area to major center of employment including Los
Angeles and Orange County. Within the District’s
service area there is transportation access to
Interstates 215, 210, 15, and 10; and Highways 30, 60,
91 and 330.
District Spotlight
PUBLIC SAFETY
East Valley Water District serves members of
the community within the cities of Highland and
San Bernardino, unincorporated County of San
Bernardino and San Manuel Band of Mission
Indians. Within these communities law enforcement
is provided by the San Bernardino County Sheriff’s
Department and the City of San Bernardino Police
Department. Fire protection services are provided by
the California Department of Forestry and Fire and
Protection (Cal Fire), San Bernardino County Fire
Department, and the San Manuel Fire Department.
MAJOR EMPLOYERS
Major employment industries within the cities of
Highland and San Bernardino include schools, mental
health services, hospitals, police departments,
casinos, state government, and real estate.
214 Miles of Sewer Main
293 Miles of Water Distribution
The District serves a population of 102,208.
30.1
Square Mile
Service Area
Fire
Hydrants
Flushed
500
23,000
Water Meters Read Monthly
Leaks
Repaired
261
1,396
Valves
Exercised
15,000,000
Gallons of Water Delivered Daily
27,600,000
Gallons of Potable Water Storage
3,300
Water
Samples
Collected
17Ground
Water Wells
6,000,000
Gallons of Sewage Conveyed Daily
1954Established
Water
Maintenance
Wastewater
Maintenance
Facilities
Maintenance
Water
Treatment
Water
Quality
Water
Production
Fleet
Maintenance
Customer
Service
Conservation
Ratepayers
Governing Board
General
Manager/CEO
Chief
Financial Officer
Legal Counsel
Human
Resources
Public Affairs Engineering
Finance
Information
Technology
General
Administration
Director of
Engineering &
Operations
OP
E
R
A
T
I
O
N
S
PERSON/POSITION
PROGRAM
FTE: FULL TIME EMPLOYEES
EO: ELECTED OFFICIALS
FTE: 2
Meter
Services
FTE: 4
FTE: 2
FTE: 6
FTE: 12
FTE: 4
FTE: 1
FTE: 2
FTE: 2
FTE: 2
FTE: 2.5
FTE: 1.5
FTE: 3
FTE: 6
FTE: 7
FTE: 7
Operations
Manager
EO: 5
9EAST VALLEY WATER DISTRICT
Water
Maintenance
Wastewater
Maintenance
Facilities
Maintenance
Water
Treatment
Water
Quality
Water
Production
Fleet
Maintenance
Customer
Service
Conservation
Ratepayers
Governing Board
General
Manager/CEO
Chief
Financial Officer
Legal Counsel
Human
Resources
Public Affairs Engineering
Finance
Information
Technology
General
Administration
Director of
Engineering &
Operations
OP
E
R
A
T
I
O
N
S
PERSON/POSITION
PROGRAM
FTE: FULL TIME EMPLOYEES
EO: ELECTED OFFICIALS
FTE: 2
Meter
Services
FTE: 4
FTE: 2
FTE: 6
FTE: 12
FTE: 4
FTE: 1
FTE: 2
FTE: 2
FTE: 2
FTE: 2.5
FTE: 1.5
FTE: 3
FTE: 6
FTE: 7
FTE: 7
Operations
Manager
EO: 5
organizational structure
Presented below is an overview of the District’s organizational structure.
9EAST VALLEY WATER DISTRICT
FISCAL YEAR BUDGET 2017-201810
DISTRICT VISION
In April 2015, the Governing Board adopted a new District Vision and Core Values to replace the existing Mission
Statement. Additionally, the District adopted ambitious Agency Ideals and Organizational Endeavors to further
enhance the effort set forth in the 2012 Strategic Initiatives.
East Valley Water District is a performance based agency. In order to ensure consistent decision-making throughout
the organization, the Governing Board adopted the updated District Vision. By setting clear expectations, all
staff members are encouraged to be active participants in operations while looking for opportunities to make a
positive impact on the community.
ENHANCE ANDpreserve
THE QUALITY OF LIFE
FOR OUR COMMUNITY
THROUGH INNOVATIVE LEADERSHIP&
PUBLIC SERVICE
LEADERSHIP
Motivating a group of people
to act towards achieving a
common goal or destination.
PARTNERSHIP
Developing relationships
between a wide range of
groups and individuals through
collaboration and shared
responsibility.
STEWARDSHIP
Embracing the responsibility
of enhancing and protecting
resources considered worth
caring for and preserving.
core values
LEADERSHIP
Motivating a group of people
to act towards achieving a
common goal or destination.
PARTNERSHIP
Developing relationships
between a wide range of
groups and individuals through
collaboration and shared
responsibility.
STEWARDSHIP
Embracing the responsibility
of enhancing and protecting
resources considered worth
caring for and preserving.
core values
11EAST VALLEY WATER DISTRICT
AGENCY IDEALS & ORGANIZATIONAL ENDEAVORS
I. Encourage Innovative Investments to Promote Sustainable Benefits
A. Develop Projects and Programs to Ensure Safe and Reliable Services
B. Manage and Identify Methods to Conserve Natural Resources
C. Enhance Emergency Preparedness Programs
D. Dedicate Effort Toward System Maintenance and Modernization
E. Actively Seek Alternative Supply Resources
II. Maintain an Environment Committed to Elevated Public Service
A. Strive To Provide World Class Customer Relations
B. Promote a Positive Organizational Culture
C. Identify Strategies to Attract and Retain a High Quality Workforce
D. Maximize Staff and Governing Board Capabilities Through Ongoing Professional Development
E. Practice Transparent and Accountable Fiscal Management
III. Demonstrate Visionary Leadership to Enhance District Identity
A. Promote Community Involvement and Educational Opportunities
B. Strengthen Regional, State and National Partnerships
C. Utilize Innovative Communication Methods
D. Respect and Preserve Regional Heritage
E. Develop a Proactive Legislative Presence
IV. Fully Understand Challenges to Cultivate Effective Solutions
A. Support Ongoing Business Process Improvement
B. Encourage Performance Based Results Through Staff Empowerment
C. Pursue Alternative Funding Sources
D. Embrace an Environment of Active Learning and Knowledge Sharing
E. Conduct Post Implementation Evaluations and Make Improvements as Necessarycore valuescore values
FISCAL YEAR BUDGET 2017-201812
THIS PAGE IS LEFT BLANK
INTENTIONALLY
13EAST VALLEY WATER DISTRICT
An in-depth District-wide overview
of the FY 2017-18 budget.
FINANCIAL SUMMARY
Financial Policies
The East Valley Water District financial
management policies provide a
basic framework for the overall fiscal
management of the District.
The policies represent a foundation for addressing
changing circumstances and conditions, and to assist
in the decision-making process. Financial policies
represent guidelines for evaluating both current
activities and proposals for future programs. They
also reflect long-standing principles and practices,
which have enabled the District to maintain its
financial stability. Policies are reviewed annually to
ensure the guidelines represent a realistic, current
framework for policy decisions.
BALANCED BUDGET
East Valley Water District shall prepare an itemized
budget for each fund and each program within
those funds. The budgets will be balanced, with
current revenues and use of reserves equal to or
greater than current expenditures/expenses using
the following strategies: improve productivity; raise
fees to offset costs of providing services and/or use
reserves if available.
INVESTMENT POLICY
The District’s Investment Policy applies to the
investment of short-term operating funds of the
District in excess of those funds required to meet
current District expenditures. District policy requires
adherence to California Government Code sections
5921 and 53601 regarding allowable investments.
The policy also includes guidelines on Pooling of
Funds, Safety, Liquidity, Yield, Prudence, Ethical
Standards, Risk, Diversification, and Reporting.
RESERVE POLICY
The District recognizes that fiscal responsibility
requires anticipating, and preparing for, unforeseen
events, in addition to ensuring sufficient funding is
available for current operating, capital, and debt
service needs. To that end, the District has adopted
a Designated Funds (Reserve) Policy as part of
prudent financial planning and to ensure sufficient
An in-depth District-wide overview
of the FY 2017-18 budget.
FISCAL YEAR BUDGET 2017-201814
funding for current and future needs. The Designated
Funds Policy has established the following reserves
and reserve target levels:
• Operating Reserves – maintain 90 days of
District’s budgeted total operating expenses;
• Rate Stabilization Reserves – maintain 45 days
of District’s budgeted total operating expenses;
• Capital Replacement Reserves – minimum of
100 percent of depreciation expense for the
preceding year;
• Emergency Reserves – 2 percent of the total
value of Plant and Equipment.
DEBT POLICY
The District has adopted a policy regarding the
utilization of debt. Standards established in this
policy require:
• An equitable allocation of capital costs/charges
between current and future system users;
• Minimum rate volatility.
In addition, the District confines long-term borrowing
to capital improvements for projects that cannot be
financed from current revenues. When the District
finances capital projects by issuing bonds, it will
pay back the bonds within a period not to exceed
the estimated useful life of the asset. The District
maintains good communication with bond rating
agencies regarding financial condition and will follow
a policy of full disclosure on every financial report.
The District has no legal debt limits.
Budget Process
The budget reflects direction from the
Governing Board as established by the
District Vision and communicated to
District staff through various meetings
and workshops.
The purpose of this budget document is to
communicate the District’s financial priorities with
citizens, local businesses, creditors, rating agencies,
other local agencies and stakeholders, and District
staff. The Fiscal Year 2017-18 Budget represents
guidelines established to address the District’s
short-term and long-term goals and objectives. This
document also demonstrates the District’s ability to
use financial resources for completing critical capital
projects for current and future customers as well
as the District’s commitment to meet its financial
obligations. Staff is confident that the financial
framework outlined in the FY 2017-18 Budget will
allow the District to deliver reliable, high-quality
water and wastewater services to its customers in a
prudent and sustainable manner.
Each year, administrative and operational program
managers establish goals and objectives in support
of the District’s ideals and endeavors that, upon
adoption by the Governing Board, provide clear
direction to staff regarding District-wide priorities.
Progress is measured throughout the fiscal year and
reported to the Governing Board on a quarterly basis.
Moreover, in developing the budget, staff utilized the
District Vision for prioritizing District resources for
operational and capital activities.
STAKEHOLDER INPUT
The District has established a Community Advisory
Commission (CAC) which meets regularly, at publicly
noticed meetings, to discuss significant affairs of the
District, including development of the annual budget.
Members of the CAC are civic minded community
leaders who donate their time to provide input to staff
on agenda items. The District Board also conducts
a series of public workshops to discuss important
milestones in the annual budget development.
Public comment is welcomed and
encouraged at these workshops.
DISTRICT VISION
In an effort to ensure consistent purpose, East
Valley Water District has adopted a comprehensive
statement that serves as a guide for the decision-
making process throughout the organization.
DEVELOP PROGRAM
GOALS AND OBJECTIVES
Each program manager is tasked with developing
achievable and measurable goals and objectives
15EAST VALLEY WATER DISTRICT
to be implemented in a single fiscal year. This
endeavor clearly identifies the planned efforts for
the given period.
ESTABLISH KEY PERFORMANCE
INDICATORS & ESTIMATE COSTS
In order to assess the organization’s productivity
and effectiveness, unique key performance
indicators are utilized as a quantitative measure.
Cost estimates reflect the anticipated expenses
for accomplishing each program’s day-to-day
operational tasks, special projects and overall
program goals.
ADOPT BUDGET
Once the budget document has been prepared,
including revenue and expense projects, the East
Valley Water District Governing Board adopts a
final budget prior to June 30 of each year. This final
document is available for review by the public.
PROGRAM MONITORING AND
BUDGET ADJUSTMENTS
In January of each year, District management meets
to analyze revenues and spending to determine
whether realized revenue has exceeded revenue
projections to the extent that additional program
services or capital projects can be proposed, and
to determine whether transfers between budget
line items are necessary to ensure that budget
limitations are not exceeded.
Requests for budget adjustments are submitted by
program managers to Executive Management for
review, who then forward the requested adjustments
to Finance for incorporation into proposed budget
amendments to be presented to the Board of
Directors at a Mid-Year Budget Review in February.
When possible, adjustments have no net effect
on the original budget balance unless additional
revenue is available. However, if revenue shortfalls
or unanticipated costs are realized, and transfers
between line items cannot meet the projected
deficit, a recommendation to defer capital projects
or draw on reserves is usually required to meet the
shortfall. All proposed changes are presented to the
Governing Board at a Mid-Year Budget Review.
District Vision
Adopt Budget
Develop Program
Goals & Objectives
Monitor
Programs & Adjust
as Necessary
Establish
Performance
Indicators &
Estimate Costs
STAKEHOLDER INPUT THROUGHOUT PROCESS
FISCAL YEAR BUDGET 2017-201816
CURRENT AND PROPOSED
BUDGET CYCLE CALENDAR
Date Activity
June 28, 2017 FY 2017-18 Budget Adoption
June 28, 2017 FY 2017-18 Budget Adoption
October 25, 2017 FY 2017-18 1st Quarter Budget
Review at Public Board Meeting
January 25, 2018 Budget Kick-Off Meeting with
Program Managers
February 12,
2018
Dept Goal Concepts Due to Dept
Admins for General Manager/CEO
February 14,
2018
FY 2017-18 2nd Quarter /
Mid-Year Budget Review at
Public Board Meeting
March 5, 2018
FY 2018-19 Capital Outlay and
Capital Improvement Program
Planning Meeting
March 15, 2018 FY 2018-19 All Capital
Requests Due to Finance
March 29, 2018
FY 2018-19 New Position Requests,
Program Budget Requests and
Goals & Objectives Due to Finance
April 2-5, 2018
FY 2018-19 Review Proposed Goals
& Objectives with
Program Managers & General
Manager/CEO
April 18, 2018
FY 2018-19 Proposed Goals &
Objectives Workshop at Public
Board Meeting
April 25, 2018 FY 2017-18 3rd Quarter Budget
Review at Public Board Meeting
May 16, 2018 FY 2018-19 Revenue Projection
Workshop at Public Board Meeting
June 6, 2018 FY 2018-19 Budget Workshop
at Public Board Meeting
June 27, 2018 FY 2018-19 Budget Adoption
at Public Board Meeting
fi
s
c
a
l
y
e
a
r
201
7
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1
8
FISCAL YEAR BUDGET 2017-201816
17EAST VALLEY WATER DISTRICT
Basis of Budgeting
The District’s financial records are kept in accordance with Generally Accepted
Accounting Principles (GAAP) for governmental enterprise funds.
The District follows the GAAP requirement that enterprise funds use the full accrual basis of accounting.
However, there are exceptions where the accrual basis is not conducive to effective presentation of the
District’s budget, in which case, GAAP is not followed. Those exceptions are as follows:
• Compensated absence liabilities that are expected to be liquidated with current expendable financial
resources are accrued as earned by employees (GAAP standard) as opposed to being expended when
paid (budget procedure).
• Principal payments on Long Term Debt are applied to the outstanding liability on a GAAP basis, as
opposed to being expended on a Budget basis.
• Capital Outlay are capitalized on a GAAP basis, however, on a Budget basis, they are treated as
expenditures.
• Depreciation expense is recorded on a GAAP basis but is not contemplated on the Budget basis.
• Interest expenditures are capitalized during construction on a GAAP basis, but are reported as an expense
on a Budget basis.
• Pension expense is budgeted based on employer contribution rates assigned by CalPERS. For financial
statement reporting, pension expense is recorded based on the change in the net pension liability in
accordance with GASB 68.
Fund Structure
GAAP requires that East Valley Water District account for its activities as a single,
governmental enterprise fund.
The activities of enterprise funds closely resemble those of ongoing businesses in which the purpose is to
conserve and add to resources while meeting operating expenses from current revenues. Enterprise funds
account for operations that provide services on a continuous basis and, in the case of East Valley Water District,
are entirely financed by revenues derived from user charges.
WASTEWATERFUND
WATER FUND
FUND STRUCTURE
Wastewater
Service Charges
Interest Income and
Other Income
Water Sales and
Service Charges
Wastewater Capital
Expenditures and
Debt Service
District Operations
and Maintenance
Programs
Water Capital
Expenditures and
Debt Service
FISCAL YEAR BUDGET 2017-201818
As a California special district, East Valley Water
District engages in two separate and distinct
business-type activities, including:
• Water production, treatment and distribution,
and the construction, repair and replacement of
related infrastructure, and
• Wastewater collection from domestic and
industrial customers, and the construction, repair
and replacement of conveyance facilities
Accordingly, the District’s budget is organized on the
basis of two enterprise activities or sub-funds - water
and wastewater (hereafter referred to as funds).
Each fund is considered a separate budgetary
and accounting entity, reported on a full accrual
accounting basis with the exceptions noted in the
previous section - Basis of Budgeting.
Each fund is a separate fiscal entity with its own self
balancing set of accounts, and rates and budgets
are adopted for each to support the associated
operating and capital costs. Each fund records cash
and financial resources, together with all related
liabilities and residual equity balances. Operations
and maintenance programs are supported by the
financial resources of each fund in accordance
with the allocations presented later in the following
section.
19EAST VALLEY WATER DISTRICT
Budget Summary
The budget for fiscal year 2017-18 is balanced, and reflects East Valley Water
District’s commitment to allocating anticipated resources to meeting the
expectations of District ratepayers, creditors, and other stakeholders.
The District projects that it will receive $36,624,000 in revenue during 2017-18, and has developed a budget
plan to allocate $26,994,000 toward funding of program operations, $4,315,000 toward the amortization of
outstanding debt, and $5,651,000 toward capital asset improvement and replacement.
Program Water Fund Wastewater Fund Total
1000 Governing Board $ 160,300 $ 68,700 $ 229,000
2000 General Administration 840,700 360,300 1,201,000
2100 Human Resources/Risk Management 591,500 253,500 845,000
2200 Public Affairs 414,000 414,000 828,000
2300 Conservation 575,000 - 575,000
3000 Finance 827,700 354,300 1,182,000
3200 Information Technology 674,100 288,900 963,000
3300 Customer Service 1,332,600 416,400 1,749,000
3400 Meter Services 397,000 - 397,000
4000 Engineering 1,068,900 458,100 1,527,000
5000 Water Production Administration 469,000 - 469,000
5000-51 Source of Supply 2,654,000 - 2,654,000
5000-52 Pumps & Boosters 726,000 - 726,000
5000-54 Transmission & Distribution 223,000 - 223,000
5100 Water Treatment 890,000 - 890,000
5200 Water Quality 410,000 - 410,000
6000 Maintenance Administration 198,000 22,000 220,000
6100 Water Maintenance 2,021,000 - 2,021,000
6200 Wastewater Maintenance - 8,593,000 8,593,000
7000 Facilities Maintenance 585,800 190,200 776,000
7100 Fleet Maintenance 464,400 51,600 516,000
TOTAL $ 15,523,000 $ 11,471,000 $ 26,994,000
Fund/Program Relationship
Operating expenses incurred by the District’s programs are allocated to the water and
wastewater funds based on the assumed benefit of each service to each fund.
The Benefit Assessment entailed the evaluation of each program and the services provided through activity
based costing. With the implementation of water budget based rates, more costs were shifted from the
Wastewater Fund to the Water Fund due to the increased cost of administering the new rates. The table below
illustrates the Fund/Program relationship for the current fiscal year.
Fund/Program Relationship
FISCAL YEAR BUDGET 2017-201820
This table presents a summary of revenue by type, and expenditures by cost category, and is followed by a
discussion of revenue and expenditures.
Water Fund Wastewater
Fund FY 2017-18 Total
REVENUE/SOURCES
Water Sales / Wastewater Collection Charges 14,500,000 4,545,000 19,045,000
Wastewater
Treatment Charges - 7,900,000 7,900,000
Meter Fees 8,845,000 - 8,845,000
Other Operating Charges 577,000 110,000 687,000
Investment Income 75,000 22,000 97,000
Other Income 50,000 - 50,000
TOTAL REVENUE/SOURCES 24,047,000 12,577,000 36,624,000
OPERATING EXPENSES
Employment Expenses 7,409,600 2,132,400 9,542,000
Water Costs 801,000 - 801,000
Contracted Wastewater Treatment - 7,900,000 7,900,000
Power Costs 1,700,000 - 1,700,000
Materials 920,200 121,800 1,042,000
Contract Services 3,621,100 964,900 4,586,000
Other Operating Expenses 808,800 248,200 1,057,000
Professional Development 262,300 103,700 366,000
TOTAL OPERATING EXP. 15,523,000 11,471,000 26,994,000
OTHER USES
Debt Service 4,002,000 313,000 4,315,000
Capital Outlay 480,000 131,000 611,000
Capital Improvement Program 3,625,000 1,140,000 4,765,000
TOTAL OTHER USES 8,107,000 1,584,000 9,691,000
TOTAL OPERATING EXPENSES/OTHER USES 23,630,000 13,055,000 36,685,000
TOTAL NET SURPLUS/(DEFICIT) 417,000 (478,000) (61,000)
21EAST VALLEY WATER DISTRICT
Revenue Summary
Revenue projections are key to
determining the amount of financial
resources available to support District
programs and other obligations,
therefore, projections are developed
early in the budget process and then
presented to the District’s Board of
Directors in early May.
East Valley Water District receives 97 percent of
its revenue from user rates and fees; the District
receives no increment from property or sales taxes.
Rates and fees are reviewed on 3 to 5 year cycles
and adjusted as necessary to cover the costs
of providing services to ratepayers. The District
derives its authority for setting rates from §31000
of the California Water Code, and rate adjustments
are adopted at public hearings conducted in
accordance with requirements established by
California Propositions 26 and/or 218.
The District has five major revenue categories
based on rates as shown in the pie chart.
REVENUE HISTORY AND FORECAST
(IN MILLIONS)
40%Water Sales
24%Meter Charges
12%WastewaterCollection
22%Wastewater
Treatment
2%Other Charges
40%Water Sales
24%Meter Charges
12%WastewaterCollection
22%Wastewater
Treatment
18.4 20.0
22.7 23.3 24.2 24.8
11.4 11.5 12.1 12.4 12.6 12.5
5.0
10.0
15.0
20.0
25.0
30.0
2014-15 2015-16 2016-17
Estimate
2017-18
Projection
2018-19
Projection
2019-20
Projection
Water Revenue
Wastewater Revenue
FISCAL YEAR BUDGET 2017-201822
Water and wastewater rate revenues are highly
reliant on new development and rate increases for
sustained growth. Water sales are also reliant on
consumer demand, which increases or decreases
based on weather and water rates. The multi-year
drought in California forced the District, and like
agencies, to promote conservation and reduce
water usage by a statewide average of 25 percent,
causing a sharp drop in revenue. At the same time,
development has been nearly non-existent for several
years. Small ‘infill’ development is proceeding, but
large developments are being stalled by community
concerns about water supply, and traffic congestion.
Accordingly, there is no significant number of
new customer accounts that have been built into
projections for the 2017-18 fiscal year. For projections
beyond 2017-18, revenue growth of 2 percent has
been projected to account for modest rate increases
and annual development of 20 equivalent dwelling
units.
A more detailed description of the District is major
revenue sources, and related trends, is included in
the following sections. In addition, the Water Fund
and Wastewater Fund sections of this document
include a detailed discussion of the rates used to
calculate 2017-18 revenue projections.
WATER SALES
The District produces potable water for sale to four
customer classes; single family residential, multi-
family residential, commercial and irrigation. All
customers are billed on a monthly cycle based on
the amount of water usage, which is metered and
measured in hundred cubic feet (HCF) where 1 HCF
is equal to 748 gallons.
Customer Consumption in Hundred Cubic Feet
In July 2015, the District began billing water usage in
three ascending ‘Water Budget’ rate tiers. Therefore,
as customer water usage increases, water becomes
more expensive as usage exceeds tier threshholds.
Water Budget tiers are unique in that tier width, or
the number of HCF billed at each tier, is determined
based on the individual customer’s characteristics.
For single and multi-family customers, the tier 1 width
is determined based on the number of occupants in
a dwelling, and is intended to supply the customer
with sufficient water for indoor health and safety
needs. Tier 2 width is based on a customer’s
landscaped square footage, and the measured
evapotranspiration, or the rate at which plants and
soil lost moisture during the month being billed. The
tier 2 budget is intended to supply sufficient water for
efficient irrigation of the landscaped square footage.
Tier 3 is billed for water use in excess of the Tier 1
and 2 budgets and is deemed to be inefficient use.
Irrigation meter customers receive only a Tier 2
budget as described above, with usage in excess of
the budget billed at the Tier 3 rate. Finally, commercial
customers, having neither occupants or landscaped
area associated with their domestic meter, receive
Tier 1 and 2 water budgets based on the business’
historical usage, with excess usage billed at the Tier
3 rate.
The table below summarizes water sales volume
(HCF) by billing tier, including very conservative
projections for fiscal year 2017-18. The tier rates
shown include 6.5 percent adjustment that will
become effective for July 1, 2017.
2014-15 Actual 2015-16 Actual 2016-17 Estimated 2017-18 Projected
Single Tier 7,630,033
Tier 1 3,640,752 3,590,453 3,552,500
Tier 2 2,164,931 2,326,280 2,251,500
Tier 3 816,714 886,236 861,600
TOTAL 7,630,033 6,622,397 6,802,968 6,665,600
23EAST VALLEY WATER DISTRICT
Based on the projection of water sales in volume, the District has projected water sales of $14.5 million. The
following graph shows water sales trends for four years and the current year projection.
Water Sales Trends
$2M
$4M
$6M
$8M
$10M
$12M
$14M
$16M
2013-14 2014-15 2015-16 2016-17
Estimated
2017-18
Projected
Flat Rate
Tier 1
Tier 2
Tier 3
$15,351,609
$13,505,159
$11,927,523
$13,947,000
$14,500,000
FISCAL YEAR BUDGET 2017-201824
WATER SYSTEM CHARGES
Also referred to as Meter Charges, these charges are fixed monthly charges assessed to customers based
on the size of the meter serving their property. Along with the 2015 rate restructuring discussed above, meter
charges were increased significantly (up to 70 percent) to shift some of the burden for revenue stability from
unpredictable water sales to these more reliable fixed charges. A second rate adjustment of 10 percent became
effective July 1, 2016, however, no rate adjustment is scheduled for the 2017-18 fiscal year.
Meter charges revenue is projected to decrease by approximately $42,000 in 2017-18 due to a Board action in
January 2017 to end the practice of charging approximately 1,100 residential customers with separate fire service
lines, an additional small monthly charge for the second meter associated with the fire service.
Meter Charges
$1M
$2M
$3M
$4M
$5M
$6M
$7M
$8M
$9M
2013-14 2014-15 2015-16 2016-17
Estimated
2017-18
Projected
$4,704,036 $4,874,581
$8,063,077
$8,887,531 $8,845,000
25EAST VALLEY WATER DISTRICT
WASTEWATER COLLECTION CHARGES
This charge is assessed to District customers to fund the maintenance and replacement of wastewater
collection pipelines, make wastewater debt service payments, and fund program services associated with the
wastewater fund. The rate structure includes a fixed monthly charge of $15.36 for single family residences, and
a combination of fixed and volumetric charges for commercial and multi-family customers — currently $3.90
and $.55 per HCF of water usage, respectively.
Wastewater collection rates were last adjusted in 2012 so wastewater collection revenue has remained relatively
flat over the past five years, fluctuating slightly with changes in water usage by commercial customers. A
noticeable change in 2015-16 was due to customer response to tiered water rates, and significant conservation
efforts in response to the severe drought continuing into its fourth year.
Wastewater Collection Charges
$500K
$1M
$1.5M
$2M
$2.5M
$3M
$3.5M
$4M
$4.5M
2013-14 2014-15 2015-16 2016-17
Estimate
2017-18
Projection
Single Family Residential
Multi-Family / Commercial
$4,464,701 $4,559,667 $4,549,651 $4,545,000
$4,259,792
FISCAL YEAR BUDGET 2017-201826
WASTEWATER TREATMENT CHARGES
Rates for these charges are established by the City of San Bernardino Municipal Water Department, which is
currently contracted to treat all wastewater generated by District customers. The District bills customers within
its service area at the established rates, receives customer payments, and then remits these revenues collected
to the City of San Bernardino. Wastewater treatment rates, established by the City of San Bernardino, have
increased an average of 3.5 percent over the last six years, with an additional increase of 3.4 percent to become
effective July 1, 2017.
Wastewater treatment rates for fiscal year 2017-18 include a fixed monthly charge of $21.55 for single family
residential customers, and a combination of fixed and volumetric charges for commercial and multi-family
customers – currently $3.52 plus a per HCF rate ranging from $1.29/HCF to $3.18/HCF depending on the type of
business run by the commercial customer.
Wastewater Treatment Charges
$6.4M
$6.6M
$6.8M
$7M
$7.2M
$7.4M
$7.6M
$7.8M
2013-14 2014-15 2015-16 2016-17
Estimated
2017-18
Projected
$7,197,418
$6,907,828
$7,165,655
$7,610,000
$7,900,000
27EAST VALLEY WATER DISTRICT
Expenditure Summary
The District prepares
its annual budget and
financial plan based on
operating expenses
proposed by program
managers, scheduled
debt service payments,
and capital expenditures
prioritized in the District’s
Capital Improvement
Program.
Resources required for these
expenditures are then appropriated
from the District’s Water and
Wastewater enterprise funds.
OTHER CHARGES
These charges are assessed per an adopted fee
schedule, but are only charged to users who
request, or require, use of District resources
beyond the scope of delivering water
and wastewater services. The 2017-18
projection for these charges is $834,000,
which is calculated using adopted
fees and an estimate of the number of
occurrences for each type of fee based
on historical trends.
25.6%EmploymentServices
15.3%CapitalExpenditures
11.7%Debt Service
21.4%WastewaterTreatment15.4%Materials/ContractServices
2.2%WaterCosts
4.6%Power Costs
1%Professional Development
2.9%OtherOperating 15.3%CapitalExpenditures 25.6%EmploymentServices11.7%Debt Service
15.4%Materials/ContractServices
21.4%WastewaterTreatment
$61,500Initiation ofService
$97,000InvestmentIncome
$120,000MiscellaneousRevenue
$140,000ReconnectFees
$300,500DisconnectNotice Charge
$115,000Delinquent Fees
$97,000InvestmentIncome
$120,000MiscellaneousRevenue
$140,000ReconnectFees
$300,500DisconnectNotice Charge
$115,000Delinquent Fees
FISCAL YEAR BUDGET 2017-201828
EMPLOYMENT EXPENSES
Employment expenses include salaries and benefits
paid for 69 full time employees and 4 temporary
employees. Employees are represented by two in-
house bargaining units, or employee partnerships,
which have negotiated a three-year Memorandum
of Understanding (MOU) regarding wage and benefit
adjustments. The new MOU, when formally adopted,
will be effective for fiscal years 2017-18 through
2019-20.
Salaries include regular wages, overtime and on-
call pay, and incentives and differential payments,
which are awarded upon attainment of designated
certifications. Salaries are projected to increase by
approximately 4 percent for 2017-18, which includes
a 3 percent cost of living adjustment (COLA) and
step increases, subject to annual performance
evaluations, for employees who have not reached
the top step in their pay range.
Benefit programs include a retirement plan with
the California Public Employee Retirement System
(CalPERS), a cafeteria health insurance plan, and
worker’s comp and Medicare insurance. Retirement
plan funding requirements are determined through
actuarial valuations conducted by CalPERS, which
stipulates an employer and employee share. The
District pays the employer share, while employees
pay 100 percent of their contributions through payroll
withholding. The CalPERS Board recently acted to
adjust actuarial assumptions related to investment
returns, reducing expected returns from 7.75 percent
to 7.0 percent over the next five years. The impact
of this change in assumptions will be an increase in
required contributions for participating agencies of
5 percent to 7 percent annually over the next five
years.
Healthcare costs are also split between the District
and employees as the District pays 90 percent to
95 percent of a designated ‘benchmark’ plan, with
employees paying the balance. Premiums for the
benchmark plan increased 19 percent for 2017,
affecting both District and employee contributions to
healthcare costs accordingly.
WATER COSTS
Water costs include rates, fees and assessments
charged by other agencies/companies related to the
District’s acquisition of raw source water. Total Water
Costs are projected to be $801,000 for fiscal year
2017-18 and includes the following:
• Purchased Water – paid to the San Bernardino
Valley Municipal Water District to buy State
Project water for $126 per acre foot (AF). Very
little water has been available from this source
during the severe California drought over the
past few years, but due to heavy snow and
rainfall in the winter of 2017, excess water has
been made available. The District has budgeted
$500,000 to purchase imported water in 2017-18.
• Groundwater Replenishment Assessment– paid
to the San Bernardino Valley Water Conservation
District for groundwater pumped by District wells
from the Bunker Hill Groundwater Basin. The
District has projected pumping 13,500 AF at a
cost of $12/AF for a total budget of $163,080.
• Stockholder Assessment – paid to the North
Fork Water Company (NFWC) on Company
shares owned. Annual assessments are set to
cover the costs of operating NFWC and includes
delivery of Santa Ana River surface water, also
based on the number of shares owned. The
District owns 5,905 shares ($23 per share) and
has budgeted $138,000 accordingly.
29EAST VALLEY WATER DISTRICT
CONTRACTED WASTEWATER TREATMENT
As outlined in the discussion about wastewater treatment charges, the District has budgeted $7,900,000 for
the cost for contracted wastewater treatment in fiscal year 2017-18. All charges billed and collected for these
services are paid to the City of San Bernardino Municipal Water Department at the end of each month.
$200K
$400K
$600K
$800K
$1M
$1.2M
2013-14 2014-15 2015-16 2016-17 2017-18
Projected
Purchased Water
Groundwater
Surface Water
$521,471
$600,855
$471,251
$1,281,143
$801,080
Water Costs
FISCAL YEAR BUDGET 2017-201830
POWER COSTS
Power costs include the electrical power to extract groundwater, treat imported water, surface water, and
groundwater when necessary, and distribute water throughout eight pressure zones within the District. Although
rates for electrical power have been increasing, the District has experienced a decrease in annual power
costs for two reasons. First, the California drought and customer conservation reduced water consumption
and therefore the power required to produce it. Second, energy conservation measures implemented in 2014,
including replacement of inefficient pumps and refinement of production schedules to coincide with off-peak
power pricing, has allowed the District to become much more efficient in energy consumption.
Total power costs are expected to increase by approximately 6 percent in 2017-18 as drought related water
quality concerns with imported and surface water may cause the District to produce more groundwater until the
quality of other sources has been addressed.
Power Costs
$500K
$1M
$1.5M
$2M
2013-14 2014-15 2015-16 2016-17
Estimated
2017-18
Projected
Wells
Boosting
Treatment
$2,322,793
$2,123,485
$1,648,965 $1,610,000 $1,700,000
31EAST VALLEY WATER DISTRICT
MATERIALS AND
CONTRACT SERVICES
Material costs include chemicals for treatment, small tools and parts for distribution system repairs, small office
tools and general office supplies. Materials costs are budgeted to decrease 5 percent in 2017-18 as the prior
year budget included a significant earmark for the replacement of street cutting and trenching tools.
Contract services are proposed by Program Managers to fund ongoing needs for outside services, and periodic
needs for technical expertise to help meet program goals and objectives established for the current year.
Contract services includes the following:
Significant variances between prior year contract services costs and projections for 2017-18 include:
• Public Affairs costs have increased to support the production of informational videos for display on the
District’s website
• A $500,000 decrease in direct customer rebates for turf removal and other conservation efforts
• Funding for a cybersecurity assessment and continued work on data analytics
• Prior year water quality costs included a 5-year update to the regional watershed survey
• A $100,000 increase in the budget for street repairs necessary after field crews complete a water main
repair due to increased permit and asphalt costs.
Program Services Description FY 2016-17 FY 2017-18
Governing Board CEO Evaluation $ 11,000 $ 11,000
Administration Legislative, Legal Consultants 337,000 347,000
HR Safety Consultants, Insurance 95,000 89,000
Public Affairs Printing, Emergency Training 97,000 206,000
Conservation Community Events, Demo Garden, Direct
Installation of Water Efficient Irrigation Timers 803,000 387,000
Finance Auditing, Banking, Software 230,000 166,000
Information Technology GIS, Data Management, Cybersecurity 322,000 462,000
Customer Service Billing, Payment Cards, Software Support 828,000 841,000
Meter Services Uniforms 8,000 8,000
Engineering Surveying, Engineering, Software, Regional Studies 223,000 354,000
Production SCADA Updates, Inspections, Valve Maintenance 341,000 367,000
Water Treatment Filtration Media Replacement,
Software Maintenance 166,000 186,000
Water Quality Lab Fees, Software Maintenance 161,000 120,000
Water Maintenance Leak Detection, Asphalt Repair 334,000 449,000
Wastewater Maintenance Manhole Insect Treatment, Collection Pipeline
Spot Repairs 231,000 231,000
Facilities Maintenance Security, Janitorial, Landscaping,
Equipment Repairs 390,000 347,000
Fleet Maintenance Large Equipment Repairs 125,000 75,000
TOTAL $ 4,702,000 $ 4,646,000
FISCAL YEAR BUDGET 2017-201832
Outstanding Debt
East Valley Water District has total
outstanding debt of $52,141,000 as of
June 30, 2017.
Outstanding debt issues include the following:
• 2010 Refunding Revenue Bonds – issued
to refund all outstanding long-term debt
and to provide $16 million for future capital
improvements. Bonds outstanding total
$26,150,000, bear interest of 3.9 percent to
5 percent, and are payable out of water and
wastewater net revenue.
• 2013 Revenue Bonds – issued to finance
the construction of a new administration and
operations headquarters. Bonds outstanding
total $12,085,000, bear interest of 4.25 percent
to 5 percent, and are payable out of water and
wastewater net revenue. Current payments
are interest only, with principal amortization
scheduled to begin in fiscal year 2021-22.
• DWR Loan – Treatment Plant: borrowed to
finance upgrades to treatment technology at the
District’s Plant 134. The total loan outstanding
is $6,568,167 at zero percent interest, and is
payable out of water net revenue.
• DWR Loans – Assessment Districts: borrowed
to fund consolidation of two failing mutual water
companies into District service area. Loans
outstanding total $423,196 and bear interest at
zero percent. Debt service payments are payable
from assessments to property owners within the
assessment districts.
• U.S. Bank Loan – borrowed to finance
construction and implementation of several
energy conservation measures. The total loan
outstanding is $2,910,551 at an interest rate of
2.3 percent, and is payable out of guaranteed
energy cost savings.
• SBVMWD Loan – borrowed from San Bernardino
Valley Municipal Water District, the region’s State
Water Project contractor, to finance construction
(in progress) of an imported water turnout and
hydro-electric generation facility at the District’s
Plant 134. The estimated cost of construction,
and resulting loan amount, is $4,000,000,
bearing interest at the LAIF apportionment rate,
currently .4 percent. Debt service is payable over
10 years out of water net revenue and energy
cost savings.
Debt service for fiscal year 2017-18 on all outstanding
debt is $4,315,000—this amount represents 11.6
percent of the District’s total budget. 2017-18 is the
second year of a 5-year period during which annual
debt service payments will exceed $4.2 million. This
level of debt service does not affect utility services
provided to District ratepayers, but does directly
impact the number of Capital Projects that can be
funded by operating revenues.
33EAST VALLEY WATER DISTRICT
A schedule of 2017-18 debt service payments, by issue, is shown in the following schedule:
The schedule below presents total debt service on existing debt through maturity.
Future DWR Loan
The District has completed an application for State Revolving Fund grants and loans to finance the construction
of a water recycling center. The estimated loan amount is $126,000,000 with annual debt service of $5,500,000
payable out of wastewater net revenue. This debt service amount is not included in the schedules above.
BOND RATINGS
Credit risk is the risk that District creditors will suffer financial loss if the District fails to fulfill its obligation to
make timely payments to holders of District debt. This risk is measured by the assignment of a rating to the
District’s bonds by a nationally recognized credit rating organization. Strong credit ratings provide benefits
to District ratepayers in the form of reduced debt service costs. Prudent financial management policies have
resulted in a bond rating of AA- from both Standard & Poor’s, and Fitch ratings. Fitch affirmed its rating in April
of 2017. The AA- rating is considered a high quality, investment grade rating.
WATER FUND WASTEWATER FUND
Debt Issue Principal Interest Principal Interest Total
2010 Refunding Revenue Bonds $ 1,340,000 $ 1,133,000 $ 95,000 $ 18,000 $ 2,586,000
2013 Revenue Bonds - 384,000 - 200,000 584,000
DWR Loan-Treatment Plant 254,000 - - - 254,000
DWR Loans - Assessment Districts 20,000 - - - 20,000
US Bank Loan 388,000 68,000 - - 456,000
SBVMWD Loan 400,000 15,000 - - 415,000
TOTAL $ 2,402,000 $ 1,600,000 $ 95,000 $ 218,000 $ 4,315,000
Fiscal Year Principal Interest Total
2018 $ 2,497,000 $ 1,818,000 $ 4,315,000
2019 2,560,000 1,734,000 4,294,000
2020 2,639,000 1,646,000 4,285,000
2021 2,719,000 1,562,000 4,281,000
2022 2,213,000 1,494,000 3,707,000
2023-2027 9,735,000 6,594,000 16,329,000
2028-2032 6,741,000 5,416,000 12,157,000
2033-2037 8,038,000 4,098,000 12,136,000
2038-2042 9,916,000 2,218,000 12,134,000
2043-2045 5,083,000 227,000 5,310,000
TOTAL $ 52,141,000 $ 26,807,000 $ 78,948,000
FISCAL YEAR BUDGET 2017-201834
DEBT POLICY AND COVERAGE
The District’s Debt Management Policy states that debt may only be issued to finance capital projects that have
been incorporated into the District’s Capital Improvement Program, and that debt will only be used to finance
projects if it is the most cost effective means of doing so, and the District’s credit rating will not be negatively
impacted. There is no Policy, or statutory limitation on the amount of debt that may be issued by the District,
however, bond covenants for the District’s 2010 and 2013 Revenue Bonds require an additional bonds test prior
to issuing additional obligations payable from Net Operating Revenue.
The Revenue Bond documents, as well as loan agreements with the Department of Water Resources and US Bank,
also require that the District maintain a debt coverage ratio equal to 1.2 or 120 percent of annual debt service.
The FY 2017-18 proposed operating budget provides the net revenue to debt ratios shown in the following table.
Debt Service Coverage
Net Revenue in excess of annual debt service (excess coverage) provides funding for the District’s CIP and
contributions to Replacement Reserves.
Water Fund Wastewater Fund Total
REVENUE
Sales and Services $ 23,345,000 $ 12,445,000 $ 35,790,000
Other Charges 577,000 110,000 687,000
Interest & Miscellaneous Revenue 125,000 22,000 147,000
TOTAL REVENUES 24,047,000 12,577,000 36,624,000
OPERATING EXPENSES
Programs 15,523,000 11,471,000 26,994,000
TOTAL OPERATING EXPENSES 15,523,000 11,471,000 26,994,000
NET REVENUE 8,524,000 1,106,000 9,630,000
Annual Debt Service $ 4,002,000 $ 313,000 $ 4,315,000
Debt Coverage Ratio 2.13 3.53 2.23
35EAST VALLEY WATER DISTRICT
Unrestricted Fund Equity (Reserves)
EVWD operates two enterprise funds for water and wastewater activities, the District
does not have governmental or non-major enterprise funds as part of its operational
fund structure.
The graph on the following page, illustrates the changes in unrestricted fund equity for the past five years and
forecasted balances for 2017-18.
Unrestricted Fund Equity
WATER FUND EQUITY
Fiscal year 2012-13 was the final year of a three-year rate adjustment adopted in June 2010, and as a result,
revenue and unrestricted equity increased in 2013-14. In 2014-15 the District implemented Governmental
Accounting Standards Board (GASB) statement number 68, whereby unfunded pension liabilities were
recorded on the District’s Statement of Net Assets and had an $6.2 million negative impact on fund equity.
Also in 2014-15, the District adopted a new tiered rate structure (explained in the Revenue section) to provide
revenue stability during California’s severe drought in which strict conservation mandates were imposed by
the state. Revenue stability was achieved by the new rates structure, as is evidenced by reserve levels for
FY2015-16 through 2017-18.
The table on the following page provides beginning equity balances, increases and decreases, and ending
equity balances of unrestricted water fund equity for the past five years, and projections for the FY 2017-18
budget year.
$7,019,510
$8,178,281
$4,861,232
$5,789,742 $6,032,578 $6,449,578
$11,310,878
$9,858,657
$7,539,722
$1,761,323 $2,029,652
$1,407,652 $2M
$4M
$6M
$8M
$10M
$12M
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Water
Wastewater
FISCAL YEAR BUDGET 2017-201836
Unrestricted Equity – Water Fund
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Actual
2016-17
Projected
2017-18
Budgeted
Beginning Fund Balance $ 620,365 $ 7,019,510 $ 8,178,281 $ 4,861,232 $ 5,789,742 $ 6,032,578
Revenue 20,402,220 21,020,934 20,072,542 22,358,720 24,192,000 24,047,000
Operating Expenses (14,110,822)(17,670,092)(17,784,263)(20,758,674)(21,826,650)(21,423,000)
Non Operating Expenses (1,152,087) (1,887,336) (1,805,275) (1,636,748) (1,664,000) (1,600,000)
Add Back: Depreciation 2,636,616 4,531,972 5,003,670 5,710,092 5,700,000 5,900,000
Contribution to
Asset Acquisition (268,181) (3,395,215) (1,051,372) (2,873,963) (1,172,826) (4,105,000)
Debt Principal Payments (1,108,601) (1,441,492) (1,546,491) (1,870,917) (2,343,000)(2,402,000)
Interfund Sale of Land (2,642,688)
Prior Period
Adjustment - Pensions (6,205,860)
ENDING FUND BALANCE $ 7,019,510 $ 8,178,281 $ 4,861,232 $ 5,789,742 $ 6,032,578 $ 6,449,578
WASTEWATER FUND EQUITY
The rate adjustment in 2012-13 (mentioned above) also raised revenue for the wastewater fund, but at the same
time the District began drawing on reserves to conduct feasibility and environmental studies for a proposed
water recycling plant. Reserve spending for preliminary design, land acquisition, and litigation related to the
recycling plant continued through 2016-17, with a favorable outcome of the litigation expected early in 2017-18.
With the litigation decided, the District expects to finalize low-interest loan funding with the state of California,
with which the District can reimburse most of the reserve borrowing that has occurred since 2013-14.
Wastewater fund equity was also negatively impacted in 2014-15 by GASB 68 for the amount of $1.75 million.
The table on the following page provides beginning equity balances, increases and decreases, and ending
equity balances of unrestricted wastewater fund equity for the past five years, and projections for the 2017-18
budget year.
37EAST VALLEY WATER DISTRICT
Unrestricted Equity – Wastewater Fund
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Actual
2016-17
Projected
2017-18
Budgeted
Beginning Fund Balance $10,665,081 $11,310,878 $9,858,657 $7,539,722 $1,761,323 $2,029,652
Revenue 11,585,430 11,974,164 11,572,011 11,643,042 12,432,000 12,577,000
Operating Expenses (10,748,254) (11,521,084)(11,362,076) (11,244,048)(12,395,048) (12,251,000)
Non Operating Expenses (56,071) (231,053) (210,917) (206,692) (202,000) (218,000)
Add Back: Depreciation 604,900 797,584 773,283 780,967 781,000 780,000
Contribution to
Asset Acquisition (521,815) (2,391,832) (1,255,865) (6,661,668) (2,895,311) (1,415,000)
Debt Principal Payments (218,393) (80,000) (85,000) (90,000) (95,000) (95,000)
Interfund Sale of Land 2,642,688
Prior Period
Adjustment - Pensions (1,750,371)
ENDING FUND BALANCE $11,310,878 $9,858,657 $7,539,722 $1,761,323 $2,029,652 $1,407,652
A cost of service analysis for both water and wastewater utility rates will be conducted in 2017-18 to identify rate
adjustments needed, if any, to maintain essential utility services, and maintain adequate unrestricted equity
(reserve) levels.
Long Range Financial Plan
The long range financial plan provides a forward looking view of the District’s
operating funds, allowing District management and others to evaluate the long term
sustainability of the operating budget.
It also provides a starting point for future decision making regarding the District’s spending and projected
revenues. As a water and wastewater utility, the Districts’ long term planning efforts have always included
consideration of the age, condition, and efficiency of infrastructure used to deliver services to District
customers, along with compliance with water quality regulations. But in recent years, the drought in California
has raised the preservation and sustainability of water supplies, and water quality, as prominent issues in
planning for future operations. Based on these identified priorities, the District has developed goals that will
have a significant impact on the District’s operating budget over the next few years, including:
• Cost recovery through user rates versus development fees
• Construction of a water recycling plant (Sterling Natural Resource Center) to end reliance on another
agency for wastewater treatment and produce a recycled water supply
• Find alternative Water Supply and Promote Conservation
• Meet all Water Quality Standards
• Replacement of aging pipelines and increased water storage capacity
FISCAL YEAR BUDGET 2017-201838
The achievement of these goals is subject to certain assumptions, but will remain a priority as they support the
District Vision and Organizational Endeavors.
Goal Assumption Link to Organizational Endeavors
User rates support
reasonable costs related
to existing customers;
development fees pay
for new infrastructure
• Water Usage Per capita
will not increase due to
Conservation efforts
• Development will add new
customers annually to District
service area
• Practice Transparent
and Accountable Fiscal
Management
• Pursue Alternative Funding
Sources
Construct Sterling Natural
Resource Center for
recycled water supply
• A funding agreement,
including grants and low
interest loan will be secured
from the State Revolving
Fund
• Recycled water produced
by the SNRC will be sold to
the basin watermaster for
groundwater recharge
• Manage and Identify
Methods to Conserve Natural
Resources
• Actively Seek Alternative
Supply Resources
• Pursue Alternative Funding
Sources
Water supply
• State Project Water will be
available to purchase for
basin recharge
• Actively Seek Alternative
Supply Resources
• Strengthen Regional, State
and National Partnerships
Upgrade Treatment Processes,
Replace Aging Pipelines and Add
Storage Capacity
• New rate structure will
provide revenue stability and
adequate funding for needed
projects
• Develop Projects and
Programs to Ensure Safe and
Reliable Services
• Dedicate Effort Toward
System Maintenance and
Modernization
Rates and Charges
As discussed in the previous section, water and wastewater rate revenue is expected to increase over the next
five years due to modest building development and rate adjustments. Water rates were adjusted in March 2015
with a three year implementation ending in fiscal year 2017-18, therefore, both water and wastewater rates will
be reviewed by an independent financial consultant in fiscal year 2017-18. Any rate adjustments proposed by
the consultant will be considered in accordance with requirements under California Propositions 26 and/or 218.
• Water Sales are projected to grow $500,000 or 3.5 percent over the next five years due to the estimated
addition of 20 new utility accounts annually, combined with 1 percent rate increases. Sales per capita
is expected to remain flat as water budget based tiered rates implemented by the District incentivize
consumers to use water efficiently.
• Meter Charge revenue is expected to grow by $100,000 between FY 2017 and FY 2022 due to the increase
in customer accounts mentioned above.
• Reclaimed Water Sales will be added as a new revenue stream for the District upon completion of the SNRC
in FY 2019. The District anticipates that the SNRC will produce 6,000 acre feet of recycled water which
can be sold to the groundwater basin water master for recharge at a price of $350 per acre foot. This will
provide additional revenue of $2.1 million annually.
39EAST VALLEY WATER DISTRICT
Operating Cost Forecast
Operating costs for the District included salaries and
benefits, maintenance and operation of the water
distribution and wastewater collection systems,
contract services, and materials and supplies.
Salaries are adjusted in accordance with a
memorandum of understanding (MOU) with
employees — a new three-year MOU, which will
become effective in July 2017, is being negotiated.
Salary related assumptions used in preparing
expenditure forecasts include:
• Three percent Cost of Living Increases for each
of the next three years.
• Two and a half percent annual step increases, if
qualified, until employees reach the top of their
salary range.
• Performance based incentive payments of up
to 5 percent of base salary. An average of 4
percent was used for purposes of forecasting.
Retirement plan contributions, which are based on
a percentage of salary, are expected to increase
7 percent – 10 percent annually over the next five
years as the California Public Employees Retirement
System (CalPERS) implements a plan to improve the
funding status of the plan overall.
Staffing levels are expected to remain constant
through the completion of Sterling Natural Resource
Center in April of 2019. Additional staff required for
operation of this facility is estimated to be 6 full
time employees at a cost of $1,200,000 annually in
salaries and benefits beginning in fiscal year 2019.
In general, contract services and supplies are
expected to increase 2 percent with inflation.
However, the scheduled completion of the Sterling
Natural Resource Center in April 2019 will create a
shift in costs from contracted wastewater treatment,
to other costs directly related to operating a water
recycling plant, such as sludge removal, chemicals,
contract services, and materials and supplies.
Debt Service Forecast
Debt service costs include principal and interest on
Revenue Bonds and Loans issued to finance system
improvements. Future debt service cost projections
include an additional loan from the State Revolving
Fund issued to finance the construction of the
Sterling Natural Resource Center. The final loan
amount will not be determined until the project is
complete, however, the additional debt related to
this project is expected to increase annual debt
service approximately $5.5 million beginning in FY
2020.
Revenue Funded
Capital Expenditures Forecast
Revenue funded capital project spending is
projected to average $4.2 million over the next
five years. Projects included in the forecast are
discussed in the five year Capital Improvement
Program section of this budget.
FISCAL YEAR BUDGET 2017-201840
Five Year Forecast – Fiscal Years 2018 through 2022
The following financial forecast is presented to provide a general understanding of how long term goals will
affect operating revenue and expenditures over the next five years.
FORECAST
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
REVENUE
Water Sales /
Wastewater Collection $ 19,045,000 $ 19,185,000 $ 19,275,000 $ 19,365,000 $ 19,455,000
Wastewater Treatment 7,900,000 8,000,000 8,100,000 8,200,000 8,300,000
Reclaimed Water Sales - 1,000,000 2,100,000 2,100,000 2,100,000
Meter Fees 8,845,000 8,845,000 8,883,000 8,921,000 8,959,000
Other Operating Charges 687,000 687,000 905,000 900,000 895,000
Investment Income 97,000 97,000 125,000 100,000 100,000
Other Income 50,000 50,000 50,000 50,000 50,000
TOTAL REVENUE 36,624,000 37,864,000 39,438,000 39,636,000 39,859,000
EXPENDITURES
Labor & Benefits 9,474,000 10,645,000 11,443,000 11,887,000 12,351,000
Water Costs 801,000 400,000 400,000 400,000 400,000
Contracted Wastewater
Treatment 7,900,000 5,170,000 - - -
Power Costs 1,700,000 2,100,000 2,425,000 2,446,750 2,469,153
Contract Services 4,654,000 5,285,000 5,920,000 5,991,000 6,063,000
Materials 1,042,000 1,300,000 1,535,000 1,560,000 1,584,000
Other Operating Expenses 1,423,000 1,428,000 1,435,000 1,442,000 1,450,000
Debt Service 4,315,000 4,293,000 9,585,000 9,580,000 9,006,000
Capital Outlay 611,000 600,000 990,000 550,000 600,000
Capital Improvement Program 4,287,000 4,475,000 3,989,000 3,758,000 4,170,000
TOTAL EXPENDITURES 36,207,000 35,696,000 37,722,000 37,614,750 38,093,153
CHANGE IN EQUITY 417,000 2,168,000 1,716,000 2,021,250 1,765,848
BEGINNING FUND EQUITY 113,029,877 113,446,877 115,614,877 117,330,877 119,352,127
ENDING FUND EQUITY $ 113,446,877 $ 115,614,877 $ 117,330,877 $ 119,352,127 $ 121,117,975
41EAST VALLEY WATER DISTRICT
Overview of revenues and other
financing sources and expenditures.
CONSOLIDATED FINANCIAL SCHEDULES
Overview of revenues and other
financing sources and expenditures.
Consolidated Financial Summary
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
REVENUES
4100 Water Sales $ 11,927,523 $ 13,500,000 $ 13,800,000 $ 14,500,000 $ 1,000,000 7%
4200 Meter Charges 8,063,077 8,960,000 8,910,000 8,845,000 (115,000)-1%
4301 Penalties 603,063 685,000 685,000 485,500 (199,500)-29%
4400 WW Collection
Charges 4,286,594 4,460,000 4,460,000 4,545,000 85,000 2%
4500 WW Treatment
Charges 7,165,655 7,610,000 7,610,000 7,900,000 290,000 4%
4605 Other Operating
Charges 934,027 360,000 540,000 201,500 (158,500)-44%
4701 Interest Income 146,874 97,000 97,000 97,000 - 0%
4703 Energy Incentives/
Rebates - - - - -
4704 Miscellaneous
Revenue 868,194 45,000 45,000 50,000 5,000 11%
TOTAL REVENUES $ 33,995,007 $ 35,717,000 $ 36,147,000 $ 36,624,000 $ 907,000 3%
FISCAL YEAR BUDGET 2017-201842
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
EXPENSES – OPERATING BY PROGRAM
1000 Governing Board $ 230,282 $ 213,000 $ 213,000 $ 229,000 $ 16,000 8%
2000 General Administration 1,130,321 1,349,000 1,295,600 1,201,000 (148,000)-11%
2100 HR/Risk Management 756,727 735,000 753,300 845,000 110,000 15%
2200 Public Affairs 512,584 1,018,000 685,470 828,000 (190,000)-19%
2300 Conservation 2,090,093 1,021,000 1,124,150 575,000 (446,000)-44%
3000 Finance 1,069,960 1,088,000 1,176,550 1,182,000 94,000 9%
3200 Information Technology 727,209 774,000 772,300 963,000 189,000 24%
3300 Customer Service 1,543,939 1,730,000 1,699,180 1,834,000 104,000 6%
3400 Meter Services 311,727 348,000 348,000 397,000 49,000 14%
4000 Engineering 1,186,444 1,219,000 1,263,900 1,442,000 223,000 18%
5000 Water Production
Admin 424,382 394,000 439,000 469,000 75,000 19%
5000-51 Source of Supply 2,031,043 3,075,000 2,765,850 2,654,000 (421,000)-14%
5000-52 Pumps & Boosters 631,532 714,000 714,000 726,000 12,000 2%
5000-54 Trans & Distribution 213,533 221,000 221,000 223,000 2,000 1%
5100 Water Treatment 756,091 827,000 827,000 890,000 63,000 8%
5200 Water Quality 308,579 407,000 407,000 410,000 3,000 1%
6000 Maintenance Admin 312,757 216,000 216,000 220,000 4,000 2%
6100 Water Maintenance 1,976,275 1,759,000 1,759,000 2,021,000 262,000 15%
6200 Wastewater
Maintenance 7,711,242 8,233,000 8,231,850 8,593,000 360,000 4%
7000 Facilities Maintenance 761,526 804,000 802,850 776,000 (28,000)-3%
7100 Fleet Maintenance 494,969 545,000 545,000 516,000 (29,000)-5%
SUBTOTAL OPERATING
EXPENSES 25,181,215 26,690,000 26,260,000 26,994,000 304,000 1%
EXPENSES – OTHER
Debt Service 3,560,567 4,324,000 4,324,000 4,315,000 (9,000)0%
Capital Outlay 637,517 743,000 1,045,000 611,000 (132,000)-18%
Capital Improvement 3,089,678 3,425,000 6,282,000 4,287,000 1,340,000 39%
Transfer to Reserves 1,526,030 535,000 535,000 417,000 (118,000)-22%
Transfer from Reserves - - (2,299,000) - (478,000)-
SUBTOTAL OTHER
EXPENSES 8,813,792 9,027,000 9,887,000 9,630,000 603,000 7%
NET $ - $ - $ - $ - $ -
43EAST VALLEY WATER DISTRICT
ITEMIZED EXPENSE SUMMARY
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 5,937,370 $ 5,846,000 $ 5,861,866 $ 6,090,000 $ 244,000 4%
5102 Temporary Labor 77,860 29,000 39,200 15,000 (14,000)-48%
5103 Overtime 321,110 279,000 280,150 292,000 13,000 5%
5104 Standby 36,695 35,000 39,000 40,000 5,000 14%
5200 Benefits 2,233,613 2,441,000 2,202,045 2,887,000 446,000 18%
PERSONNEL TOTAL 8,606,648 8,630,000 8,422,261 9,324,000 694,000 8%
WATER SUPPLY
6101 Purchased Water 69,798 750,000 442,000 500,000 (250,000)-33%
6102 Replenishment 147,497 163,000 163,000 163,000 - 0%
6103 Water
Assessment 253,956 332,000 332,000 138,000 (194,000)-58%
WATER SUPPLY TOTAL 471,251 1,245,000 937,000 801,000 (444,000)-36%
OPERATING EXPENSES
6201 Materials &
Supplies 549,469 669,000 668,350 613,000 (56,000)-8%
6202 Tools 18,924 57,000 58,600 38,000 (19,000)-33%
6203 Office Supplies 41,158 45,000 48,940 46,000 1,000 2%
6204 Chemicals 275,553 345,000 345,000 345,000 - 0%
6205 Conservation
Rebates 1,649,011 500,000 500,000 200,000 (300,000)-60%
6301 Contract Services 1,820,632 2,607,000 2,623,161 2,575,000 (32,000)-1%
6302 Banking Services 252,206 315,000 328,549 323,000 8,000 3%
6303 Printing &
Publishing 98,813 137,000 137,704 103,000 (34,000)-25%
6304 Legal Services 243,364 236,000 271,000 281,000 45,000 19%
6305 Treatment
Services 7,302,389 7,610,000 7,610,000 7,900,000 290,000 4%
6306 Rents & Leases 18,511 12,000 12,000 - (12,000)-100%
6307 Uniforms 65,904 74,000 75,800 74,000 - 0%
6308 Billing Services 47,086 52,000 51,600 52,000 - 0%
6309 Shut Off Notice
Services 345,322 378,000 378,000 359,000 (19,000)-5%
6310 Street Services 353,145 300,000 300,000 400,000 100,000 33%
6311 Landscape
Services 156,915 145,000 140,800 145,000 - 0%
6312 Janitorial Services 73,910 125,000 125,000 142,000 17,000 14%
6401 Utilities 24,866 26,000 21,500 26,000 - 0%
FISCAL YEAR BUDGET 2017-201844
6402 Telephone 112,937 133,000 138,528 137,000 4,000 3%
6403 Electricity 1,715,505 1,820,000 1,818,850 1,820,000 - 0%
6404 Fuel 118,663 125,000 150,000 125,000 - 0%
6405 Permits 90,222 220,000 220,000 220,000 - 0%
6406 Postage 165,670 217,000 216,500 208,000 (9,000)-4%
6501 Memberships 45,699 108,000 110,519 110,000 2,000 2%
6502 Prof Development 152,797 205,000 196,664 181,000 (24,000)-12%
6503 Education
Assistance 283 10,000 10,840 13,000 3,000 30%
6504 Meetings 11,116 32,000 30,834 43,000 11,000 34%
6505 Employee
Recognition 12,991 14,000 14,000 19,000 5,000 36%
6701 General Insurance 188,321 175,000 175,000 210,000 35,000 20%
6702 Insurance Claims 2,034 2,000 2,000 10,000 8,000 400%
6703 Cash Over/Short 1,052 1,000 1,000 1,000 - 0%
6705 OPEB Retirees 148,848 120,000 120,000 150,000 30,000 25%
OPERATING EXPENSES
TOTAL 16,103,316 16,815,000 16,900,739 16,869,000 54,000 0%
TOTAL EXPENSES $ 25,181,215 $ 26,690,000 $26,260,000 $ 26,994,000 $ 304,000 1%
45EAST VALLEY WATER DISTRICT
Water Fund
East Valley Water District understands
the importance of preserving
California’s water supplies, especially
in times of drought, and has taken
many steps to encourage water use
efficiency.
The water budget based rates promote water
efficiency and is based on the cost of service;
is equitable and fair; and promotes sustainable
behavior change. Water budget based rates
structure has been recognized by the SWRCB
for producing superior water savings and is an
approved alternative approach for compliance with
current California Drought Emergency Conservation
Regulations.
RATES
EVWD bills all customers on a monthly basis for
water usage. In March 2015, the Board of Directors
unanimously approved restructuring the water
rates from a uniform structure to water budget
based rates to encourage efficient water use and
secure the District’s long-term financial stability.
The Board’s decision also included the approval of
a three-year schedule of changes to the District’s
water rates. Water budget based rates are designed
to treat customers fairly by meeting each individual
customer’s unique needs. Its intent is to determine
the quantity of water that would be considered an
efficient level of water use. EVWD considers multiple
factors in calculating each customer’s monthly water
budget:
• Number of Occupants
• Number of Dwelling Units
• Medical Needs
• Horses/Live Stock
• Business Needs
• Agricultural Needs
• Irrigable Landscape
• Weather
The new rates have been designed with a three-tier
structure, each developed based on the District’s
cost of service to provide three different sources
and uses of water. Based on the new rate structure,
approximately 60 percent of the District’s revenue
requirements may be captured from the amount of
water used.
Since the adoption of water budget based rates, the
District has experienced success in reducing water
consumption and stabilizing revenues to ensure
our fixed operational costs are covered. On May 24,
2017, the Board of Directors unanimously approved
a modification to the final phase in the three-year
rate increase. The modification will only increase
tiered rates by half of the authorized increase and
maintain the meter charge at the FY 2016-17 rates.
Monthly Meter Charges
METER SIZE FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5/8 in. $ 23.06 $ 23.06 $ 23.06 $ 23.06
3/4 in. 29.27 29.27 29.27 29.27
1 in. 41.71 41.71 41.71 41.71
1.5 in. 72.81 72.81 72.81 72.81
2 in. 110.13 110.13 110.13 110.13
3 in. 228.30 228.30 228.30 228.30
4 in. 402.44 402.44 402.44 402.44
6 in. 819.14 819.14 819.14 819.14
8 in.$ 1,503.25 $ 1,503.25 $ 1,503.25 $ 1,503.25
FISCAL YEAR BUDGET 2017-201846
Commodity Charges
COMMODITY RATES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Tier 1 $1.45 $1.73 $1.73 $1.73
Tier 2 2.07 2.46 2.46 2.46
Tier 3 2.89 3.44 3.44 3.44
Monthly Fire Line Service Charges
METER SIZE FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
1 in. $8.78 $8.78 $8.78 $8.78
1.5 in. 13.18 13.18 13.18 13.18
2 in. 17.57 17.57 17.57 17.57
3 in. 26.35 26.35 26.35 26.35
4 in. 35.14 35.14 35.14 35.14
6 in. 52.70 52.70 52.70 52.70
8 in. 70.27 70.27 70.27 70.27
10 in. 87.84 87.84 87.84 87.84
REVENUES
Water revenues are generated through the following avenues:
• Fixed Meter Charges
• Water Consumption Sales
• Penalties
―Late Fees
―Shut Off Notice
―Reconnect Fees
• Initiation of Service Fees
• Energy Incentives
• Miscellaneous Reimbursements
―District property damage
―In Lieu Programs
• Interest
In order to be as accurate as possible, staff evaluated and considered external factors that would have any
impact on revenue projections:
• Number of accounts by class
• Total irrigable landscaped area in the District service area
• Historical water usage
• State mandates
• Operational changes
47EAST VALLEY WATER DISTRICT
A careful analysis of the District’s water accounts
and usage were considered as the foundation for
projecting water sales. To determine Tier 1 usage,
each residential account was assumed to receive
10 units of Tier 1 water. Next, staff used GIS data
to provide the total square footage of irrigable
landscape and converted the efficient amount
of water necessary. Tier 3 water was based on
historical usage for irrigation accounts. Other
classification includes temporary water meters
used mainly for construction.
The table below reflects FY 2016-17 assumptions
for revenue projections. The number of accounts
does not include fire services.
37%Meter Charges 60%Water Sales
3%Other Charges
Sources of Revenue
Water Sales (Acre Feet)
CLASS NO. OF
ACCOUNTS TIER 1 TIER 2 TIER 3 TOTAL TOTAL SALES
Residential 19,526 5,094 3,076 758 8,928 $ 8,215,000
Multi-Family 463 2,066 769 402 3,237 3,104,000
Commercial 988 1,187 92 149 1,428 1,126,000
Irrigation 275 -888 601 1,489 2,055,000
TOTALS 21,252 8,347 4,825 1,910 15,082 $ 14,500,000
FISCAL YEAR BUDGET 2017-201848
Meter Charge
METER SIZE NO. OF
SERVICES RATE TOTAL
5/8 in.4,321 $ 23.06 $ 1,205,000
3/4 in.12,150 29.27 4,299,000
1 in.4,146 41.71 2,091,000
1.5 in.254 72.81 224,000
2 in.283 110.13 378,000
3 in.64 228.30 177,000
4 in.22 402.44 108,000
6 in.2 819.44 20,000
8 in.10 1,503.28 182,000
Fire Service 1 in.113 8.78 1,000
Fire Service 1.5 in.9 13.18 2,000
Fire Service 4 in.49 35.14 21,000
Fire Service 6 in.131 52.70 84,000
Fire Service 8 in.49 70.27 42,000
Fire Service 10 in.10 87.84 11,000
TOTALS 21,613 $ 8,845,000
EXPENSES
Expenses are based on the cost to provide water to
meet customer demands. The table below projects
the amount of water to be produced for FY 2017-
18. The amount of water produced is more than the
amount of water sold to account for normal system
water loss.
The Conservation Program is committed to assisting
customers with conservation efforts through the
continuance of the rebate programs and instructor-
led seminars and demonstrations.
Staff continues to review and enhance processes to
ensure optimal performance. However, due to the
new rate structure, cost allocations for the Information
Technology and Customer Service Departments
were shifted to the Water Fund. Previously, those
costs were allocated evenly between the Water
and Wastewater Fund. It has been determined that
budget based rates require a significant amount of
time and commitment from staff therefore justifying
the shift in expenses. Moreover, due to the uncertainty
of revenue income, staff has reprioritized programs
to ensure critical programs continue while additional
services can be re-evaluated at mid-year.
CONCLUSION
The District strives to provide safe and reliable water
delivery services. The District has put forth significant
effort to overcome the challenges of maintaining a
fiscally sustainable and operationally dependable
organization. The District maintains its commitment
to investing in critical infrastructure to ensure the
future of its thriving community. Due to the variable
factors, mid-year review will be an important time
to review projections and program expenditures to
make adjustments as necessary.
49EAST VALLEY WATER DISTRICT
Water Production (Acre Feet)
SOURCE OF SUPPLY FY 2014-15
ACTUAL
FY 2015-16
ACTUAL
FY 2016-17
PROJECTED
FY 2017-18
PROPOSED
Ground Water 18,210 16,164 12,928 13,315
Surface Water 3,350 2,330 3,913 3,700
Purchased 237 174 606 800
TOTALS 21,560 18,494 17,447 17,815
17%CapitalExpenditures
12%Source ofSupply
28%Administration
17%Debt Service
2%ReserveContribution
3%Pumps &Boosters
4%Treatment
10%Transmission &Distribution
7%CustomerService
Water Fund Expenses by Cost Center
FISCAL YEAR BUDGET 2017-201850
FY 2017-18 Proposed Budget Water Fund
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
REVENUES
4100 Water Sales $ 11,927,523 $13,500,000 $13,800,000 $14,500,000 $ 1,000,000 7%
4200 Meter Charges 8,063,077 8,960,000 8,910,000 8,845,000 (115,000)-1%
4301 Penalties 213,337 220,000 100,000 145,000 (75,000)-34%
4303 Disconnect Notice
Charge 347,250 415,000 415,000 300,500 (114,500)-28%
4605 Other Operating
Charges 825,829 170,000 470,000 131,500 (38,500)-23%
4701 Interest Income 106,755 75,000 75,000 75,000 - 0%
4703 Energy Incentives/
Rebates - - - - - -
4704 Miscellaneous Revenue 868,194 45,000 45,000 50,000 5,000 11%
TOTAL REVENUES 22,351,965 23,385,000 23,815,000 24,047,000 662,000 3%
OPERATING EXPENSES
SOURCE OF SUPPLY/WELLS
5101 Regular Labor 329,966 342,000 342,000 358,000 16,000 5%
5103 Overtime 28,256 27,000 27,000 30,000 3,000 11%
5200 Benefits 108,398 129,000 129,000 151,000 22,000 17%
6101 Purchased Water 69,798 750,000 442,000 500,000 (250,000)-33%
6102 Groundwater
Replenishment 147,497 163,000 163,000 163,000 - 0%
6103 Water Assessment 253,956 332,000 332,000 138,000 (194,000)-58%
6201 Materials & Supplies 43,837 63,000 63,000 63,000 - 0%
6204 Chemicals 93,213 150,000 150,000 150,000 - 0%
6301 Contract Services 41,366 256,000 256,000 235,000 (21,000)-8%
6311 Landscape Services 53,307 40,000 40,000 40,000 - 0%
6402 Telephone 594 - - - - -
6403 Electricity 1,057,647 1,000,000 998,850 1,000,000 - 0%
6405 Permits 23,129 100,000 100,000 100,000 - 0%
SOURCE OF SUPPLY TOTAL 2,250,964 3,352,000 3,042,850 2,928,000 (424,000)-13%
PUMPS & BOOSTERS
5101 Regular Labor 80,976 85,000 85,000 92,000 7,000 8%
5103 Overtime 8,795 5,000 5,000 5,000 - 0%
5200 Benefits 22,341 29,000 29,000 34,000 5,000 17%
6201 Materials & Supplies 15,236 25,000 25,000 25,000 - 0%
6301 Contract Services $ 72,968 $ 80,000 $ 80,000 $ 80,000 - 0%
51EAST VALLEY WATER DISTRICT
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
6311 Landscape Services $ - $ 35,000 $ 35,000 $ 35,000 $ - 0%
6403 Electricity 447,571 500,000 500,000 500,000 - 0%
PUMPS & BOOSTERS TOTAL 647,887 759,000 759,000 771,000 12,000 2%
TREATMENT
5101 Regular Labor 234,370 217,000 217,000 237,000 20,000 9%
5103 Overtime 15,014 10,000 10,000 10,000 - 0%
5200 Benefits 75,006 69,000 69,000 92,000 23,000 33%
6201 Materials & Supplies 11,205 20,000 20,000 20,000 - 0%
6204 Chemicals 140,403 150,000 150,000 150,000 - 0%
6301 Contract Services 160,650 179,000 175,100 199,000 20,000 11%
6311 Landscape Services 21,531 14,000 9,800 14,000 - 0%
6401 Utilities 1,196 15,000 10,500 15,000 - 0%
6402 Telephone 10,725 - - - - -
6403 Electricity 108,104 200,000 200,000 200,000 - 0%
6405 Permits - - - - - -
TREATMENT TOTAL 778,204 874,000 861,400 937,000 63,000 7%
TRANSMISSION & DISTRIBUTION
5101 Regular Labor 950,606 894,000 894,000 964,000 70,000 8%
5103 Overtime 178,408 157,000 157,000 160,000 3,000 2%
5200 Benefits 371,434 376,000 376,000 481,000 105,000 28%
6201 Materials & Supplies 230,636 215,000 215,000 220,000 5,000 2%
6202 Tools 8,504 32,000 32,000 16,000 (16,000)-50%
6204 Chemicals 41,937 45,000 45,000 45,000 - 0%
6301 Contract Services 141,984 116,000 116,000 118,000 2,000 2%
6307 Uniforms 16,996 20,000 20,000 20,000 - 0%
6310 Street Services 353,145 300,000 300,000 400,000 100,000 33%
6405 Permits 38,806 - - - - -
6406 Postage 2,404 2,000 2,000 2,000 - 0%
TRANS & DIST TOTAL 2,334,860 2,157,000 2,157,000 2,426,000 269,000 12%
CUSTOMER SERVICE
5101 Regular Labor 509,908 548,100 534,906 558,400 10,300 2%
5102 Temporary Labor 15,057 2,100 2,100 2,100 - 0%
5103 Overtime 14,247 23,500 23,500 23,500 - 0%
5200 Benefits $ 218,557 $ 267,800 $ 267,800 $ 304,400 $ 36,600 14%
FISCAL YEAR BUDGET 2017-201852
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
6201 Materials & Supplies $ 3,433 $ 5,100 $ 5,100 $ 8,600 $ 3,500 69%
6202 Tools 773 1,000 1,000 1,000 - 0%
6203 Office Supplies 4,826 2,100 2,366 2,800 700 33%
6301 Contract Services 72,716 56,800 56,800 82,700 25,900 46%
6302 Banking Services 168,444 206,500 206,500 212,100 5,600 3%
6303 Printing & Publishing - 2,800 3,258 3,500 700 25%
6304 Legal Services 456 3,500 3,500 3,500 - 0%
6306 Rents & Leases 7,700 8,400 8,400 - (8,400)-100%
6307 Uniforms 13,626 8,600 8,880 7,200 (1,400)-16%
6308 Billing Services 32,960 36,400 36,120 36,400 - 0%
6309 Shut Off Notice
Services 345,322 378,000 378,000 359,000 (19,000)-5%
6402 Telephone 2,022 3,400 3,148 6,200 2,800 82%
6406 Postage 94,252 105,700 105,700 105,700 - 0%
6502 Professional
Development 3,886 9,800 9,754 9,800 - 0%
6503 Education Assistance 198 2,100 2,184 700 (1,400)-67%
6504 Meetings - 1,000 1,784 2,000 1,000 100%
6703 Cash Over/Short 736 - - - - -
CUSTOMER SERVICE TOTAL 1,509,119 1,672,700 1,660,800 1,729,600 56,900 3%
ADMINISTRATION
5101 Regular Labor 2,621,544 2,434,800 2,438,300 2,559,100 124,300 5%
5102 Temporary Labor 41,945 18,200 18,200 8,400 (9,800)-54%
5103 Overtime 37,041 38,300 38,300 43,200 4,900 13%
5104 Standby 30,084 33,000 33,000 38,000 5,000 15%
5200 Benefits 973,673 1,003,500 1,003,500 1,153,500 150,000 15%
6201 Materials & Supplies 158,477 205,500 224,750 174,800 (30,700)-15%
6202 Tools 5,651 16,400 16,400 13,100 (3,300)-20%
6203 Office Supplies 25,852 31,200 31,200 30,900 (300)-1%
6205 Conservation Rebates 1,649,011 500,000 500,000 200,000 (300,000)-60%
6301 Contract Services 836,545 1,207,800 1,237,800 1,123,300 (84,500)-7%
6302 Banking Services 8,100 14,000 14,000 14,000 - 0%
6303 Printing & Publishing 83,924 107,900 117,100 75,400 (32,500)-30%
6304 Legal Services 170,077 161,000 162,000 192,500 31,500 20%
6306 Rents & Leases 5,258 - - - - -
6307 Uniforms $ 24,790 $ 32,400 $ 32,400 $ 33,900 $ 1,500 5%
53EAST VALLEY WATER DISTRICT
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
6311 Landscape Services $ 57,454 $ 39,200 $ 39,200 $ 39,200 $ - 0%
6312 Janitorial Services 51,737 87,500 87,500 97,400 9,900 11%
6401 Utilities 16,569 7,700 7,700 7,700 - 0%
6402 Telephone 72,955 98,600 98,600 98,600 - 0%
6403 Electricity 71,528 84,000 84,000 84,000 - 0%
6404 Fuel 83,064 112,500 112,500 112,500 - 0%
6405 Permits 19,801 84,000 84,000 84,000 - 0%
6406 Postage 24,987 52,800 55,750 38,100 (14,700)-28%
6501 Memberships & Dues 32,593 77,300 77,300 78,900 1,600 2%
6502 Professional
Development 106,976 139,400 135,900 120,300 (19,100)-14%
6503 Education Assistance - 5,500 5,500 9,500 4,000 73%
6504 Meetings 7,781 22,000 22,000 27,800 5,800 26%
6505 Employee Recognition 9,094 9,800 9,800 13,300 3,500 36%
6701 General Insurance 131,825 122,500 122,500 147,000 24,500 20%
6702 Insurance Claims 1,424 1,400 1,400 7,000 5,600 400%
6704 Bad Debt - 1,000 1,000 1,000 - 0%
6705 OPEB Retirees 104,194 84,000 84,000 105,000 21,000 25%
ADMINISTRATION TOTAL 7,463,954 6,833,200 6,895,600 6,731,400 (101,800)-1%
TOTAL OPERATING
EXPENSES 14,984,988 15,647,900 15,376,650 15,523,000 (124,900)-1%
OTHER USES
7101 Debt Principal 1,630,602 2,343,000 2,343,000 2,402,000 59,000 3%
7102 Debt Interest 1,634,047 1,664,000 1,664,000 1,600,000 (64,000)-4%
7500 Reserve Contribution 1,413,255 515,000 521,100 417,000 (98,000)-19%
8101 Capital Outlay 627,827 435,100 729,250 480,000 44,900 10%
8999 Capital Improvement
Program 2,061,246 2,780,000 3,181,000 3,625,000 845,000 30%
TOTAL OTHER USES 7,366,977 7,737,100 8,438,350 8,524,000 786,900 10%
SUMMARY
Total Revenue 22,351,965 23,385,000 23,815,000 24,047,000 662,000 3%
Total Operating Expenses 14,984,988 15,647,900 15,376,650 15,523,000 (124,900)-1%
Total Other Expenses 7,366,977 7,737,100 8,438,350 8,524,000 786,900 10%
NET $ - $ - $ - $ - $ - -
FISCAL YEAR BUDGET 2017-201854
FY 2012-13
ACTUAL
FY 2013-14
ACTUAL
FY 2014-15
ACTUAL
FY 2015-16
ACTUAL
FY 2016-17
PROJECTED
FY 2017-18
PROPOSED
Revenues
Operating Expenses
$10,997,073
$12,275,670 $12,915,690
$14,984,988 $15,376,650 $15,523,000
$20,385,046
$23,120,539
$19,879,330
$22,351,965
$23,815,000
$24,047,000
$5M
$10M
$15M
$20M
$25M
Water Fund Revenues Vs. Expenses
55EAST VALLEY WATER DISTRICT
Wastewater Fund
The Wastewater Fund pays for all
activities related to the operations
and maintenance of the wastewater
collection infrastructure as well as the
treatment of wastewater.
All treatment charges collected from customers are
remitted to the City of San Bernardino Municipal
Water Department.
RATES
There are two sets of rates that make up the
Wastewater Charge:
1. East Valley Water District Collection System
Charge that includes conveyance and
maintenance of the wastewater mains and;
2. City of San Bernardino Wastewater
Treatment Charge that includes the
treatment and disposal of waste.
Each set of rates has two components:
1. System Charge based on customer
type, Residential or Commercial.
2. Service Charge based on the amount and
concentration of the wastewater discharged
into the wastewater system. Amount and
concentration have a direct impact to the entire
wastewater system and treatment facility.
The District’s service area for wastewater is divided
into two regions with City Creek being the identify-
ing landmark. Residences and businesses west of
City Creek are charged a different rate than those
east of City Creek due to the timing of development
and the hydraulics of the system. On January 25,
2017, the District held a Prop. 218 Hearing and ad-
opted a rate increase imposed by the City of San
Bernardino effective July 1, 2017. The adopted rates
by customer class are listed in the rate tables below.
RESIDENTIAL
East Valley Water District bills residential customers
a monthly wastewater charge based on the number
of dwelling units, up to four units, per property.
Properties with four or more units are classified as
multi-family. The table below identifies the number
of services and the wastewater charges per month.
COMMERCIAL
The District bills commercial customers on a monthly
basis for wastewater. The charge consists of four
components—two flat rates and two consumption
based rates. The two flat rates are EVWD’s system
charge and the City of San Bernardino’s treatment
charge. The two consumption based rates are for
EVWD’s Collection Charge per hundred cubic feet
(HCF) and the City of San Bernardino’s Treatment
Charge per HCF.
Additionally, the consumption based rates are
calculated using the following formula [($.55/HCF
EVWD Collection Charge + City of San Bernardino
Treatment Charge) x HCF used]. Shown below is
a schedule of commercial wastewater rates for FY
2016-17.
Residential Wastewater Rates
RESIDENTIAL NUMBER OF
SERVICES
COLLECTION
CHARGE
TREATMENT
CHARGE
TOTAL MONTHLY
CHARGE
West of City Creek 14,122 $ 15.36 $ 21.55 $ 36.91
East of City Creek 5,283 17.36 21.55 38.91
Commercial Wastewater Rates
COMMERCIAL CUSTOMER EVWD SYSTEM
COLLECTION CHARGE
CITY OF SAN BERNARDINO
TREATMENT CHARGE
EVWD Commercial Charge
Multi-Family (4+ Units), Mobile HP
Non-Residential Customer Classes
$ 3.90
$ 1.97
3.52
FISCAL YEAR BUDGET 2017-201856
REVENUES
Wastewater revenues consist of collection charges,
treatment charges, and miscellaneous revenues
such as interest income and capacity charges
for new services. The District anticipates a small
increase in revenue related to the assessment of
wastewater collection charges to vacant homes.
In addition, the City of San Bernardino has
adopted rate increases for treatment. Those
revenues will be remitted to the City of San
Bernardino, therefore having no impact on
District Operations.
Sources of Revenue
63%WastewaterTreatmentCharges
1%Other Charges
36%WastewaterCollectionCharges
Volumetric Rates
CUSTOMER TYPE EVWD SYSTEM
COLLECTION CHARGE $/HCF
CITY OF SAN BERNARDINO
TREATMENT CHARGE $/HCF
WEST OF CITY CREEK
Multi-Family 0.55 1.53
Commercial/Retail/Dry Cleaners 0.55 2.55
Restaurants/Hotels 0.55 3.28
Laundromats/Government/Office
Building/Motels 0.55 1.83
Schools/Churches 0.55 1.33
Convalescent Homes 0.55 1.63
Office Buildings/Motels 0.55 1.83
Auto Repair/Service/Carwash 0.55 1.58
EAST OF CITY CREEK
Multi-Family 0.64 1.53
Commercial/Retail/Dry Cleaners 0.64 2.55
Restaurants/Hotels 0.64 3.28
Laundromats/Government 0.64 1.83
Schools/Churches 0.64 1.33
Convalescent Homes 0.64 1.63
Office Buildings/Motels 0.64 1.83
Auto Repair/Service/Carwash 0.64 1.58
57EAST VALLEY WATER DISTRICT
EXPENSES
Operating expenses have remained the same overall
in the Wastewater Fund. The District continues to
conduct preventive maintenance programs on the
wastewater mains such as videoing the lines and
cleaning the lines on a regular schedule. Additionally,
staff has invested more time and efforts into the
spot repairs of the mains when sags and cracks are
found in the lines when reviewing video tapes of the
wastewater system.
With the implementation of Water Budget Based
Rates, costs associated with Customer Service and
Information Technology were shifted to the Water
Fund because of increased efforts to administer the
new tiered rates.
Over the past year, the District has been exploring
options to resolve the District’s wastewater capacity
limitations while utilizing existing resources in
the most effective and efficient manner during
the ongoing drought. The completion of the
Recycled Water Feasibility Study in October 2014
recommended that the District initiate a recycled
water program to treat a majority of the wastewater
flows generated by East Valley Water District
customers. The treated wastewater can then be
reused for groundwater recharge, providing the
greatest benefit to the District’s customers.
Building a Recycled Water Center will mitigate the
impacts of future droughts by providing a long
term reliable water supply. This approach makes
the District self-reliant rather than relying on the
City of San Bernardino for treatment and disposal
of wastewater. The continued focus for FY 2017-18
will be moving this project forward toward design
and build.
CONCLUSION
The Wastewater Fund is balanced, however, a rate
study must be conducted to ensure proper rates
are charged to fund future capital improvement
projects and that the District continues to meet
debt service obligations as set forth in the bond
covenants. District staff will continue to monitor the
revenues and expenses and present the progress
to the Board of Directors on a quarterly basis.
19%Administration
2%Debt Service
63%Treatment
6%Capital
6%Treatment &Distribution
4%CustomerService
Wastewater Fund
Expenses by Cost Center
FISCAL YEAR BUDGET 2017-201858
FY 2017-18 Proposed Budget Wastewater Fund
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
REVENUES
4301 Late Payment Fee $ 42,476 $ 50,000 $ 170,000 $ 40,000 $ (10,000)-20%
4400 Wastewater
Collection Charges 4,286,594 4,460,000 4,460,000 4,545,000 85,000 2%
4500 Wastewater
Treatment Charges 7,165,655 7,610,000 7,610,000 7,900,000 290,000 4%
4605 Other Operating
Charge 108,198 190,000 70,000 70,000 (120,000)-63%
4701 Interest Income 40,119 22,000 22,000 22,000 - 0%
TOTAL REVENUES 11,643,042 12,332,000 12,332,000 12,577,000 245,000 2%
OPERATING EXPENSES
TREATMENT
6305 Treatment Services 7,302,389 7,610,000 7,610,000 7,900,000 290,000 4%
TREATMENT TOTAL 7,302,389 7,610,000 7,610,000 7,900,000 290,000 4%
TRANSMISSION & DISTRIBUTION
5101 Regular Labor 135,687 242,000 302,000 280,000 38,000 16%
5103 Overtime 24,562 3,000 3,000 3,000 - 0%
5200 Benefits 63,899 115,000 55,000 144,000 29,000 25%
6201 Materials & Supplies 21,902 27,000 27,000 30,000 3,000 11%
6202 Tools 1,595 5,000 5,000 5,000 - 0%
6301 Contract Services 159,820 228,000 226,850 228,000 - 0%
6307 Uniforms 1,388 3,000 3,000 3,000 - 0%
TRANS & DIST TOTAL 408,853 623,000 621,850 693,000 70,000 11%
CUSTOMER SERVICE
5101 Regular Labor 132,014 144,900 138,960 141,600 (3,300)-2%
5102 Temporary Labor 6,453 900 900 900 - 0%
5103 Overtime 1,281 1,500 1,500 1,500 - 0%
5200 Benefits 56,623 70,200 70,044 72,600 2,400 3%
6201 Materials & Supplies 1,306 900 750 2,400 1,500 167%
6202 Tools - - - - - -
6203 Office Supplies 2,068 900 1,014 1,200 300 33%
6301 Contract Services 29,011 22,200 19,047 33,300 11,100 50%
6302 Banking Services 72,190 88,500 88,449 90,900 2,400 3%
6303 Printing & Publishing - 1,200 1,346 1,500 300 25%
6304 Legal Services $ 196 $ 1,500 $ 1,500 $ 1,500 $ - 0%
59EAST VALLEY WATER DISTRICT
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
6306 Rents & Leases $ 3,300 $ 3,600 $ 3,600 $ - $ (3,600)-100%
6307 Uniforms 3,814 2,400 2,520 1,800 (600)-25%
6308 Billing Services 14,126 15,600 15,480 15,600 - 0%
6402 Telephone 332 600 492 1,800 1,200 200%
6406 Postage 40,394 45,300 45,300 45,300 - 0%
6502 Professional
Development 1,666 4,200 4,180 4,200 - 0%
6503 Education Assistance 85 900 936 300 (600)-67%
6703 Cash Over/Short 316 - - - - -
CUSTOMER SERVICE TOTAL 365,175 405,300 396,018 416,400 11,100 3%
ADMINISTRATION
5101 Regular Labor 942,299 938,200 909,700 981,900 43,700 5%
5102 Temporary Labor 14,405 7,800 18,000 3,600 (4,200)-54%
5103 Overtime 13,506 13,700 14,850 15,800 2,100 15%
5104 Standby 6,611 2,000 6,000 2,000 - 0%
5200 Benefits 343,682 381,500 202,701 440,500 59,000 15%
6201 Materials & Supplies 63,437 107,500 87,750 69,200 (38,300)-36%
6202 Tools 2,401 2,600 4,200 2,900 300 12%
6203 Office Supplies 8,412 10,800 14,360 11,100 300 3%
6301 Contract Services 305,572 461,200 455,564 407,700 (53,500)-12%
6302 Banking Services 3,472 6,000 19,600 6,000 - 0%
6303 Printing & Publishing 14,889 25,100 16,000 22,600 (2,500)-10%
6304 Legal Services 72,635 70,000 104,000 83,500 13,500 19%
6306 Rents & Leases 2,253 - - - - -
6307 Uniforms 5,290 7,600 9,000 8,100 500 7%
6311 Landscape Services 24,623 16,800 16,800 16,800 - 0%
6312 Janitorial Services 22,173 37,500 37,500 44,600 7,100 19%
6401 Utilities 7,101 3,300 3,300 3,300 - 0%
6402 Telephone 26,309 30,400 36,288 30,400 - 0%
6403 Electricity 30,655 36,000 36,000 36,000 - 0%
6404 Fuel 35,599 12,500 37,500 12,500 - 0%
6405 Permits 8,486 36,000 36,000 36,000 - 0%
6406 Postage 3,633 11,200 7,750 16,900 5,700 51%
6501 Memberships & Dues $ 13,106 $ 30,700 $ 33,219 $ 31,100 $ 400 1%
FISCAL YEAR BUDGET 2017-201860
FY 2015-16
ACTUALS
FY 2016-17
BUDGET
2016-17
PROJECTED
2017-18
PROPOSED
AMOUNT
CHANGED % CHANGE
6502 Professional
Development $ 40,269 $ 51,600 $ 46,830 $ 46,700 $ (4,900)-9%
6503 Education Assistance - 1,500 2,220 2,500 1,000 67%
6504 Meetings 3,335 9,000 7,050 13,200 4,200 47%
6505 Employee Recognition 3,897 4,200 4,200 5,700 1,500 36%
6701 General Insurance 56,496 52,500 52,500 63,000 10,500 20%
6702 Insurance Claims 610 600 600 3,000 2,400 400%
6705 OPEB Retirees 44,654 36,000 36,000 45,000 9,000 25%
ADMINISTRATION TOTAL 2,119,810 2,403,800 2,255,482 2,461,600 57,800 2%
TOTAL OPERATING
EXPENSES 10,196,227 11,042,100 10,883,350 11,471,000 428,900 4%
OTHER USES
7101 Debt Principal 102,958 95,000 95,000 95,000 - 0%
7102 Debt Interest 192,960 222,000 222,000 218,000 (4,000)-2%
7500 Reserve Contribution 112,776 692,900 (2,285,100) (478,000) (1,170,900)-169%
8101 Capital Outlay 9,690 70,000 315,750 131,000 61,000 87%
8999 Capital
Improvement Program 1,028,431 210,000 3,101,000 1,140,000 930,000 443%
TOTAL OTHER USES 1,446,815 1,289,900 1,448,650 1,106,000 (183,900)-14%
SUMMARY
Total Revenue 11,643,042 12,332,000 12,332,000 12,577,000 245,000 2%
Total Operating Expenses 10,196,227 11,042,100 10,883,350 11,471,000 428,900 4%
Total Other Expenses 1,446,815 1,289,900 1,448,650 1,106,000 (183,900)-14%
Transfer from Reserves - - - - - -
NET $ - $ - $ - $ - $ --
61EAST VALLEY WATER DISTRICT
$2M
$4M
$6M
$8M
$10M
$12M
FY 2012-13
ACTUAL
FY 2013-14
ACTUAL
FY 2014-15
ACTUAL
FY 2015-16
ACTUAL
FY 2016-17
PROJECTED
FY 2017-18
PROPOSED
Revenues
Operating Expenses
$11,585,430
$11,974,364
$11,572,011 $11,643,042
$12,332,000 $12,577,000
$10,113,949 $10,460,073 $10,237,972 $10,196,227
$10,883,350
$11,471,000
$14M
Wastewater Fund Revenues Vs. Expenses
FISCAL YEAR BUDGET 2017-201862
THIS PAGE IS LEFT BLANK
INTENTIONALLY
63EAST VALLEY WATER DISTRICT
Comprehensive information for each
functional program within the District.
PROGRAM SUMMARIES
Comprehensive information for each
functional program within the District.
Position Summary
Schedule
East Valley Water District continues to
evaluate workforce needs to ensure
all services are addressed by a high-
quality workforce.
Additionally, the District dedicated a significant
amount of time and energy to succession planning
and organizational assessment. These efforts
identified an area of workforce need for FY 2017-18,
which includes the addition of one full-time position,
an Environmental Coordinator and a hiring hold for
the Assistant General Manager position.
The table on the following page summarizes the
number of full-time personnel by Department. All
authorized positions are funded in the proposed
budget for FY 2017-18.
Department Descriptions
The District utilizes program-based
budgeting. Requested funds are
associated with the expected results
and performance is measured by
indicators and reviewed on a quarterly
basis with the Governing Board.
This results-oriented strategy provides the ability to
monitor expenses related to a particular program
or activity and track measurable benefits. Program-
based budgeting results can be used in cost-
benefit analyses, just as it would be in a business
environment to determine the value of decisions
and enhance transparency.
Program goals and objectives have been designed
to correlate directly with the District’s newly
FISCAL YEAR BUDGET 2017-201864
adopted vision, and are built from the agency ideals
and organizational endeavors. Based on these
goals and objectives, key performance indicators
(KPI) monitor progress towards meeting program
objectives. Each KPI has a target that provides users
of the Budget to assess the Program’s performance
overtime. Program-based budgeting also increases
accountability and transparency as the ratepayers and
Governing Board can more easily see where dollars
are invested and monitor program effectiveness.
Some KPIs are included to notate industry benchmarks
to help staff understand the District’s performance in
comparison to the water and wastewater industry.
American Water Works Association (AWWA)
standards help improve both operational efficiency
and managerial effectiveness.
The FY 2017-18 Budget is organized into the following
summary programs:
• Governing Board
• General Administration
• Human Resources
• Public Affairs
• Conservation
• Finance
• Information Technology
• Customer Service
• Meter Service
• Engineering
• Water Production
• Water Treatment
• Water Quality
• Water Maintenance
• Wastewater Maintenance
• Facilities Maintenance
• Fleet MaintenanceFull Time Staffing Summary By Department
DEPARTMENT FY 2015-16 ACTUAL FY 2016-17 BUDGET 2017-18 PROPOSED
2000 General Administration 4 4 3
2100 Human Resources 2 2 2
2200 Public Affairs 2.5 2.5 2.5
2300 Conservation 1.5 1.5 1.5
3000 Finance 7 7 7
3200 Information Technology 3 3 3
3300 Customer Service 8 8 7
3400 Meter Services 4 4 4
4000 Engineering 6 7 8
5000 Water Production 7 7 7
5100 Water Treatment 2 2 2
5200 Water Quality 2 2 2
6100 Water Maintenance 13 12 12
6200 Wastewater Maintenance 2 4 4
7000 Facilities Maintenance 1 1 1
7100 Fleet Maintenance 2 2 2
TOTAL 67 69 68
65EAST VALLEY WATER DISTRICT
TOTAL AUTHORIZED POSITIONS
63FY 2012 63FY 2013
65FY 2014
66FY 2015
67FY 2016
69FY 2017
68FY 2018
FISCAL YEAR BUDGET 2017-201866
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67EAST VALLEY WATER DISTRICT
GOVERNING
BOARD
Function
The Governing Board is
the legislative body of the
organization. Comprised
of five members elected
at-large to four year staggered
terms of office.
Board members are responsible
for serving as the organizational
policy makers.
The Governing Board appoints
the General Manager/CEO to
carry out the day-to-day District
operations and implementation of
adopted policies.
goals and objectives
GOAL ONE
Provide Organization Direction and Set Expectations
OBJECTIVES
1. Update District’s Strategic Plan.
2. Consider and Approve Program Goals and Objectives.
3. Review and Approve Administrative Policies.
4. Conduct General Manager/CEO and Board Member
evaluations.
GOAL TWO
Increase Community Involvement
OBJECTIVES
1. Continue communication training for outreach programs.
2. Attend community events on behalf of the District.
GOAL THREE
Address Agenda Items Brought Before
the Board of Director’s Relating to the SNRC
OBJECTIVES
1. Review and consider engineering reports relating to
permitting.
2. Consider approval of funding agreements with the SWRCB.
3. Review and consider request for qualifications/request
for proposal (RFQ/RFP) for design-build entity and other
procurement related agenda items.
GOAL FOUR
Continue Efforts to Increase the
District as a Regional Leader
OBJECTIVES
1. Identify new opportunities to collaborate with regional
entities.
2. Increase official roles in industry related organizations.
3. Actively participate in regional working groups.
4. Participate in professional development opportunities.
FISCAL YEAR BUDGET 2017-201868
FY 2016-17 ACCOMPLISHMENTS
• Created General Manager and Board of
Directors evaluation policies
• Implemented and conducted 360-degree
evaluations of the Board of Directors
• Participated in Board communication training
• Held public hearing for wastewater treatment
rate changes
SIGNIFICANT CHANGES
• Board of Directors election cycle moved from
November of odd-numbered years to the
statewide general election in November of even-
numbered years
LEVELS OF SERVICE
The Governing Board has five KPI metrics that
are associated with the District’s Organizational
Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Services (I-A)
• Maximize staff and Governing Board Capabilities
through On-going Professional Development
(II-D)
• Practice Transparent and Accountable Fiscal
Management (II-E)
• Promote Community Involvement and
Educational Opportunities (III-A)
• Strengthen Regional, State and National
Partnerships (III-B)
The program’s performance related to these
metrics are included in the following table.
governing board program
Program Personnel
Governing Board Members 5
Elected Officials 5
The Governing Board is the
District’s legislative body
responsible for serving as the
organizational policy makers.
Governing
Board Chairman
Ratepayers
Governing
Vice Chairman
Governing
Board Members
Designates Link to District’s Overall Organizational Structure Program Personnel
69EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Act on project related agenda items
presented by staff 100%100%100%100%
II-D Average number of professional development
hours per Board Member 6 -6 6
II-E
Schedule hearing and consider
adjustments to rates, fees and
charges recommended by staff
Yes / 1 Yes / 1 Yes / 1 Yes / 1
III-A Submit all documentation by deadlines
pursuant to transparency policies 100%100%100%100%
III-B Attend regional and state meetings as
representatives of EVWD 60 100 140 150
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 106,094 $ 105,000 $ 105,000 $ 105,000 $ - 0%
5200 Benefits 11,536 41,000 41,000 57,000 16,000 39%
OPERATING EXPENSES
6201 Materials & Supplies - 1,000 1,000 1,000 - 0%
6301 Contract Services 75,525 10,000 10,000 10,000 - 0%
6307 Uniforms - 1,000 1,000 1,000 - 0%
6502 Professional
Development 37,145 55,000 55,000 55,000 - 0%
GOVERNING BOARD TOTAL $ 230,300 $ 213,000 $ 213,000 $ 229,000 $ 16,000 8%
FISCAL YEAR BUDGET 2017-201870
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71EAST VALLEY WATER DISTRICT
GENERAL
ADMINISTRATION
Function
The General Manager/CEO
is responsible for carrying
out the day-to-day District
operations and implementation
of adopted policies.
Additionally, administration
is responsible for implementing
the District’s vision and
maintaining compliance with
transparency regulations.
goals and objectives
GOAL ONE
Provide Administrative Support to the Governing Board
OBJECTIVES
1. Prepare, post and distribute accurate Open Meeting/Public
Notices on or before statutory deadline.
2. Document the legislative actions taken by the Governing
Board and Committees.
GOAL TWO
Reduce District Expenditures on Document
Storage and Improve Records Management
OBJECTIVES
1. Implement records retention policy across departments.
2. Review records retention and disposition schedules
with each department & conduct periodic training with
Administrative Assistants.
3. Reduce number of boxes requiring off-site storage.
GOAL THREE
Promote Environmental Stewardship
OBJECTIVES
1. Provide alternative solutions for paper-intensive manuals
and reduce the need for duplication of documents.
2. Encourage online subscriptions to agendas and notices.
GOAL FOUR
Implement Programs to Remain in Compliance With
Public Record Requirements
OBJECTIVES
1. Develop a policy for responding to Freedom of Information
Act requests.
2. Implement a records request tracking system for compliance
with AB 2853.
3. Evaluate the procedure for community members to submit
online information requests.
FISCAL YEAR BUDGET 2017-201872
FY 2016-17 ACCOMPLISHMENTS
• Held 24 community conversations and public
speaking engagements
• Successful recruitment process for Engineering
and Operations Manager
• Enhanced Adopt-a-School program partnership
with San Bernardino City Unified School District
• Conducted periodic meetings with
Administrative Assistants
• Completed escrow on two parcels of land for the
Sterling Natural Resource Center
• Compiled historical documents and completed
action plan for dissolution of City Creek Water
Company
• Prepared North Fork Water Company historical
documents for public display
• Documented original shareholders’ and
successors of North Fork Water Company
SIGNIFICANT CHANGES
• Decreased Regular Labor and Benefits due to
Assistant General Manager position vacancy
LEVELS OF SERVICE
The General Administration Program has four
KPI metrics that are associated with the District’s
Organizational Endeavors of:
• Strive To Provide World Class Customer
Relations (II-A)
• Practice Transparent and Accountable Fiscal/
Administrative Management (II-E)
• Support Ongoing Business Process
Improvements (IV-A)
The program’s performance related to these
metrics are included in the following table.
general administration program
Program Personnel
General Manager / CEO 1
District Clerk 1
Administrative Assistant 1
Total Full-Time 3
General Administration is
Responsible for Overseeing the
Day-to-Day District Operations
General
Manager/CEO
Governing Board
District Clerk
Administrative
Assistant
Designates Link to District’s Overall Organizational Structure Program Personnel
73EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
II-A Make administrative
documents available on-line 50 --10
II-E Publish Open Meeting/Public Notices
on or before statutory requirement 100%100%100%100%
IV-A Reduce number of boxes held
in off-site storage 2,000 3,162 3,162 3,291
IV-A Encourage user subscriptions to
receive electronic agenda notifications 220 -113 120
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 534,301 $ 651,000 $ 571,300 $ 486,000 $ (165,000)-25%
5103 Overtime 2,483 - - - - 0%
5200 Benefits 226,265 266,000 256,400 245,000 (21,000)-8%
OPERATING EXPENSES
6201 Materials & Supplies 5,617 5,000 5,000 4,000 (1,000)-20%
6203 Office Supplies 3,317 5,000 5,000 4,000 (1,000)-20%
6301 Contract Services 142,022 146,000 187,600 194,000 48,000 33%
6303 Printing & Publishing 393 3,000 3,000 2,000 (1,000)-33%
6304 Legal Services 145,136 150,000 150,000 150,000 - 0%
6307 Uniforms - 1,000 500 1,000 - 0%
6402 Telephone 3,904 4,000 4,000 3,000 (1,000)-25%
6406 Postage - 1,000 500 - (1,000)-100%
6501 Membership & Dues 34,267 77,000 77,300 77,000 - 0%
6502 Professional
Development 26,199 30,000 25,000 25,000 (5,000)-17%
6503 Education Assistance - - - - - 0%
6504 Meetings 6,416 10,000 10,000 10,000 - 0%
GENERAL ADMIN. TOTAL $ 1,130,320 $ 1,349,000 $ 1,295,600 $ 1,201,000 $ (148,000)-11%
FISCAL YEAR BUDGET 2017-201874
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75EAST VALLEY WATER DISTRICT
HUMAN
RESOURCES
Function
Human Resources is responsible
for programs and operations
related to personnel matters,
including:
• Personnel: recruitment, labor
negotiations and ensure
compliance with all state and
federal laws
• Worker’s Compensation:
oversight of the District’s
comprehensive Risk
Management Program
• Employee Services:
management and
administration of employee
compensation, benefit plans
and monitor labor agreements
• Safety: ensure a safe work
environment
goals and objectives
GOAL ONE
Promote a Positive Organizational Culture that Holds
Managers, Supervisors and Employees Accountable for
Creating and Maintaining a Supportive and Encouraging
Work Environment
OBJECTIVES
1. Conduct annual employee engagement surveys and receive
feedback from follow-up focus group meetings.
2. Create an action plan for the Leadership Team to address
concerns presented during engagement focus group
meetings.
3. Maintain non-retirement turnover of 7 percent or less.
4. Ensure 95 percent of employees receive performance
appraisals on a timely basis.
5. Develop a 360-degree (multi-rater) performance appraisal
for supervisors and managers to create a channel of open
communication through feedback from supervisors, peers,
and subordinates.
GOAL TWO
Enhance the District’s Wellness Initiatives to Help
Promote Healthier Behaviors
OBJECTIVES
1. Provide wellness information to employees through
quarterly wellness articles, emails, and other communication
methods.
2. Offer onsite body composition and routine health
screenings to assist employees in meeting their health,
fitness, and weight loss goals.
3. Encourage participation in District Wellness Programs
such as the pre-shift stretching program and utilization of
confidential EAP services.
GOAL THREE
Develop a Workforce Readiness Program to Enhance
Employability Skills of Job Seekers in the Region
OBJECTIVES
1. Establish partnerships with Inland Empire employers for
collaboration on a Workforce Readiness Program.
2. Identify and define core competencies of a Workforce
Readiness Program.
FISCAL YEAR BUDGET 2017-201876
3. Develop a program curriculum incorporating
core competencies and employability skills for
workforce readiness.
4. Establish program eligibility criteria and a
participant application.
GOAL FOUR
Implement the District’s Volunteer Program
to Promote Community Involvement, Provide
Work Experience Opportunities, and Offer
Staff Assistance
OBJECTIVES
1. Conduct departmental needs assessment to
gain understanding of areas where volunteers
could be utilized.
2. Identify three recruiting sources to attract
volunteer applicants.
3. Interview and background screen volunteer
applicants.
4. Provide orientation and training to all
volunteers.
FY 2016-17 ACCOMPLISHMENTS
• Received the Top Workplace in the Inland
Empire First Place Award by The Press
Enterprise in Small Company Category
• Received the Innovative Program/Project Award
for Succession Planning from the California
Special Districts Association (CSDA)
• Presented the District’s Succession Plan at
the 20th Annual Liebert Cassidy Whitmore
Conference
• Implemented Neogov automated recruitment
solution
• Implemented the Percentage Based Employer
Contribution Plan
• Created Recognition Committee and three new
employee recognition programs
• Represented staff formed the East Valley Water
District Employee Partnership
• Hired four EVWD team members
• Processed seven Internal promotions
human resources program
Program Personnel
Full-Time
Human Resources/
Risk & Safety Manager 1
Senior Administrative
Assistant 1
Total Full-Time 2
Part-Time
Administrative Intern 0.5
Total Part-Time 0.5
Human Resources is Responsible
for Personnel-Related Programs
Human Resources/
Risk & Safety Manager
General Manager/CEO
Sr. Administrative
Assistant
Administrative
Intern (PT)
Designates Link to District’s Overall Organizational Structure Program Personnel
77EAST VALLEY WATER DISTRICT
SIGNIFICANT CHANGES
• Legal Services decreased due to reduced need for employee relations representation
• Funds have been added to the Contract Services account to create a workforce readiness program and
support employee wellness programs
LEVELS OF SERVICE
The Human Resources Program has five KPI metrics that are associated with the District’s Organizational
Endeavors of:
• Strive to Provide World Class Customer Relations (II-B)
• Identify Strategies to Attract and Retain a High-Quality Workforce (II-C)
• Promote Community Involvement and Educational Opportunities (III-A)
• Encourage Performance Based Results through Staff Empowerment (IV-B)
• Embrace an Environment of Active Learning and Knowledge Sharing (IV-D)
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
II-B Maintain high level of employee participation
in annual employee engagement survey 90%-91%93%
II-C Percentage of annual non-
retirement employee turnover <7%4.84%4.55%1.49%
III-A Enrollment in District volunteer program 5 ---
IV-B Annual performance appraisals
completed in a timely manner 95%97%100%99%
IV-D Employee utilization rate of District’s
Employee Assistance Program >10%17%16%21%
FISCAL YEAR BUDGET 2017-201878
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 202,203 $ 201,000 $ 201,000 $ 211,000 $ 10,000 5%
5102 Temporary Labor 8,326 12,000 12,000 12,000 - 0%
5103 Overtime 2,836 3,000 3,000 3,000 - 0%
5200 Benefits 86,707 84,000 104,000 100,000 16,000 19%
OPERATING EXPENSES
6201 Materials & Supplies 2,253 4,000 4,000 18,000 14,000 350%
6203 Office Supplies 1,026 3,000 3,000 2,000 (1,000)-33%
6301 Contract Services 56,179 70,000 68,300 68,000 (2,000)-3%
6303 Printing & Publishing 860 1,000 1,000 1,000 - 0%
6304 Legal Services 29,350 25,000 25,000 20,000 (5,000)-20%
6406 Postage 254 1,000 1,000 1,000 - 0%
6501 Membership & Dues 2,349 5,000 5,000 5,000 - 0%
6502 Professional
Development 7,488 10,000 10,000 10,000 - 0%
6504 Meetings 4,699 5,000 5,000 5,000 - 0%
6505 Employee
Recognition 12,991 14,000 14,000 19,000 5,000 36%
6701 General Insurance 188,321 175,000 175,000 210,000 35,000 20%
6702 Insurance Claims 2,034 2,000 2,000 10,000 8,000 400%
6705 Retiree Benefits 148,848 120,000 120,000 150,000 30,000 25%
HUMAN RESOURCES TOTAL $ 756,724 $ 735,000 $ 753,300 $ 845,000 $ 110,000 15%
79EAST VALLEY WATER DISTRICT
PUBLIC
AFFAIRS
Function
Public Affairs
oversees internal and
external communication
programs consistent
with the District’s vision.
Through media, community
and governmental relations,
the District is able to provide
effective communications to
various stakeholders.
goals and objectives
GOAL ONE
Identify and Implement Additional Outreach Efforts
that Support the District’s Brand and Further Develops
Community Presence
OBJECTIVES
1. Outline a communications plan for short-term and long-term
projects/programs.
2. Revise internal and external documents by incorporating the
District’s style guide and branding efforts.
3. Develop a brand adherence and standards training program
for the delivery of consistent messaging in visual and written
formats.
GOAL TWO
Enhance Customer-Focused Outreach Efforts that
Cultivate Relationships and Strengthen the District’s
Presence in the Community
OBJECTIVES
1. Identify speaking engagements and presentation
opportunities with community groups at local events for staff
and Board Members.
2. Increase social media engagement and increase the overall
number of followers.
3. Develop methods to increase internal communication of
District projects/programs.
GOAL THREE
Maintain the District’s emergency Preparedness
Standards in Order to Effectively Respond in a
Disaster or Emergency
OBJECTIVES
1. Identify all documents regarding emergency preparedness
and business continuity and establish a schedule for
reviewing and updating the procedures.
2. Complete a full scale exercise that includes local agencies
participation in how to respond to a disaster.
3. Host trainings available to local agencies that increase
emergency preparedness awareness.
FISCAL YEAR BUDGET 2017-201880
2016-17 ACCOMPLISHMENTS
• Received Special Purpose Publication Award
of Distinction for Transitioning to Budget Based
Rates from the California Association of Public
Information Officers (CAPIO) Excellence in
Communications Awards
• Hosted two large community events for the
Sterling Natural Resource Center, tours to the
Anaheim Water Recycling Demonstration Facility,
and extensive outreach effort to engage various
stakeholders in the project
• The District hosted quarterly emergency
preparedness activities to increase staff’s
awareness of procedures and implemented
adjustments as necessary
• Participated in the modification of legislation to
incorporate the District’s input regarding drought
response and sub-metering
• The District created 12 videos to highlight
operations, which are available to view 24-hours
a day
SIGNIFICANT CHANGES
• Sterling Natural Resource Center outreach
efforts have been moved to the Project Account
• Printing and Publishing accounted for additional
printing items that are new to this fiscal year
• Meals for events were previously charged to
Materials and Supplies and will now be charged
to Meetings
LEVELS OF SERVICE
The Public Affairs Program has five KPI metrics that
are associated with the District’s Organizational
Endeavors of:
• Enhance Emergency Preparedness
Programs (I-C)
• Promote Community Involvement and
Educational Opportunities (II-E)
• Utilize Innovative Communication Methods (III-C)
The program’s performance related to these
metrics are included in the following table.
public affairs program
Program Personnel
Full-Time
Public Affairs/
Conservation Manager 0.5
Public Affairs Specialist 1
Senior Administrative Assistant 1
Total Full-Time 2.5
Part-Time
Public Affairs Event Coordinator 0.5
Public Affairs Representative 0.5
Total Part-Time 1
Public Affairs Oversees Internal and
External Communication Programs
Public Affairs
Specialist
Public Affairs Events
Coordinator (PT)
Sr. Administrative
Assistant
Public Affairs
Representative (PT)
Public Affairs/
Conservation Manager
General Manager/CEO
Designates Link to District’s Overall Organizational Structure Program Personnel
81EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-C Update Emergency Response Plan 100%75%75%100%
I-C Number of Emergency Response
training hours per FTE 16 2 5 8
II-E Number of community event presentations 15 12 14 18
II-E Number of Community Advisory
Commission meetings conducted 6 --3
III-C Number of followers on social media 100 32 244 190
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 262,124 $ 296,000 $ 278,100 $ 347,000 $ 51,000 17%
5102 Temporary Labor 3,888 - - - - 0%
5103 Overtime 6,891 7,000 7,000 7,000 - 0%
5200 Benefits 66,614 106,000 97,631 129,000 23,000 22%
OPERATING EXPENSES
6201 Materials & Supplies 32,335 158,000 157,500 70,000 (88,000)-56%
6203 Office Supplies 3,416 7,000 6,500 7,000 - 0%
6301 Contract Services 65,674 348,000 43,070 147,000 (201,000)-58%
6303 Printing & Publishing 48,378 46,000 46,000 41,000 (5,000)-11%
6304 Legal Services 2,016 5,000 5,000 5,000 - 0%
6307 Uniforms - 2,000 2,000 3,000 1,000 50%
6312 Janitorial Services - - - 10,000 10,000 100%
6402 Telephone 1,897 3,000 3,000 3,000 - 0%
6406 Postage 11,755 20,000 20,000 32,000 12,000 60%
6501 Membership & Dues 1,903 4,000 3,769 4,000 - 0%
6502 Professional
Development 5,690 11,000 10,500 11,000 - 0%
6503 Education Assistance - 2,000 2,400 2,000 - 0%
6504 Meetings - 3,000 3,000 10,000 7,000 233%
PUBLIC AFFAIRS TOTAL $ 512,581 $ 1,018,000 $ 685,470 $ 828,000 $ (190,000)-19%
FISCAL YEAR BUDGET 2017-201882
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83EAST VALLEY WATER DISTRICT
CONSERVATION
Function
Conservation is responsible
for overseeing programs
that facilitate and encourage
sustainable water use
throughout the District.
Additionally, this program is
responsible for communicating
conservation benchmarks to
various regulatory agencies.
goals and objectives
GOAL ONE
Maintain Compliance with Water Conservation
Standards Established by the State Water
Resources Control Board (SWRCB)
OBJECTIVES
1. Submit a completed and Level 1 validated water loss audit.
2. Meet conservation reduction goal established by the
SWRCB.
3. Remain actively engaged in the legislative process relating
to water use regulations.
GOAL TWO
Continue Water Conservation Outreach with the
Community to Encourage Continued Water Use Efficiency
OBJECTIVES
1. Develop a pilot program for students at Beattie Middle
School that incorporates the CIMIS station.
2. Create a program that will increase attendance at the
District’s demonstration garden.
3. Identify District programs that can cross promote
conservation.
GOAL THREE
Evaluate and Measure the Success of Rebate Programs
and Make Recommendations for Improvements
OBJECTIVES
1. Assess the success of the rebate programs.
2. Develop a conservation action plan to encourage water
efficiency through the different stages of drought.
3. Develop an outreach effort to follow up with customers who
have participated in the District’s rebate programs.
FISCAL YEAR BUDGET 2017-201884
2016-17 ACCOMPLISHMENTS
• Received the Polaris Award for Drought
Campaign Community Relations from the Public
Relations Society of America Inland Empire
Chapter (PRSAIE)
• Coordinated drought response, including
regulations, reporting, community education,
workshops, print materials, and staff training
• Oversaw the installation and ribbon cutting of
the CIMIS weather station
• Participated in the Headquarters Demonstration
Garden renovation to expand the design options
and potential plant material that can be used for
water efficient landscaping
SIGNIFICANT CHANGES
• Due to the decreased drought severity, the part
time Conservation Representative position has
been eliminated
• Due to reduced interest in conservation
program, the rebate program budget has been
reduced
LEVELS OF SERVICE
The Conservation Program has four KPI metrics that
are associated with the District’s Organizational
Endeavors of:
• Manage and Identify Methods to Conserve
Natural Resources (I-B)
• Utilize Innovative Communication Methods (III-C)
• Pursue Alternative Funding Sources (IV-C)
The program’s performance related to these
metrics are included in the following table.
conservation program
Program Personnel
Full-Time
Public Affairs/
Conservation Manager 0.5
Conservation Coordinator 1
Total Full-Time 1.5
Conservation Encourages
Sustainable Water Use
Public Affairs/
Conservation Manager
General Manager/CEO
Conservation
Coordinator
Designates Link to District’s Overall Organizational Structure Program Personnel
85EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-B Meet SWRCB conservation goal Yes Yes Yes Yes
I-B Maintain significant level of participation in
annual conservation rebate programs 300 -902 400
III-C Number of educational materials created 100 20 102 275
IV-C External conservation funding received $ 25,000 $ 50,000 $ 265,729 $ 40,123
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 210,956 $ 102,000 $ 198,200 $ 98,000 $ (4,000)-4%
5102 Temporary Labor 8,332 - - - - 0%
5103 Overtime 5,037 8,000 8,000 8,000 - 0%
5200 Benefits 55,873 31,000 39,814 32,000 1,000 3%
OPERATING EXPENSES
6201 Materials & Supplies 8,861 20,000 20,000 20,000 - 0%
6203 Office Supplies 1,994 4,000 3,880 3,000 (1,000)-25%
6205 Conservation Rebates 1,649,011 500,000 500,000 200,000 (300,000)-60%
6301 Contract Services 77,978 221,000 220,156 135,000 (86,000)-39%
6303 Printing & Publishing 49,182 80,000 80,000 50,000 (30,000)-38%
6304 Legal Services 594 1,000 1,000 1,000 - 0%
6307 Uniforms - 1,000 1,000 1,000 - 0%
6402 Telephone 943 1,000 1,100 1,000 - 0%
6406 Postage 16,511 40,000 40,000 20,000 (20,000)-50%
6501 Membership & Dues 1,521 2,000 1,500 2,000 - 0%
6502 Professional
Development 3,301 7,000 6,500 2,000 (5,000)-71%
6504 Meetings - 3,000 3,000 2,000 (1,000)-33%
CONSERVATION TOTAL $ 2,090,094 $ 1,021,000 $ 1,124,150 $ 575,000 $ (446,000)-44%
FISCAL YEAR BUDGET 2017-201886
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87EAST VALLEY WATER DISTRICT
FINANCE &
ACCOUNTING
Function
Finance and accounting
oversees the business
operations of the District in
order to provide accountability
and adequate control over the
use of District funds.
Staff maintains the financial
systems and records in
accordance with Generally
Accepted Accounting Principles
(GAAP) as well as applicable laws,
regulations and District policies.
goals and objectives
GOAL ONE
Enhance Accounting Support and Financial
Reporting to Internal and External Customers
OBJECTIVES
1. Complete monthly financial reports within 40 days of month
end for presentation to Board and public (online).
2. Submit CAFR and annual budget for GFOA award
consideration.
3. Complete Popular Annual Financial Report (year in review)
for public distribution.
GOAL TWO
Engage the Community and Management in
Planning for, and Compliance with, District
Authorized Use of Public Funds
OBJECTIVES
1. Update the District’s Long Term Financial Plan to assist in
establishing District priorities.
2. Complete program goals, revenue projection, and proposed
spending plan workshops at least 30 days prior to fiscal
year end.
3. Present quarterly budget updates to the Board within 30
days or quarter end.
GOAL THREE
Maintain Strong Financial Policies and Management
Practices to Safeguard the District’s Financial Position
and Reduce Cost of Borrowing
OBJECTIVES
1. Update all District fiscal policies and review with Board of
Directors on a 3-year cycle.
2. Create written procedures manuals for daily accounting
functions.
3. Budget to build adequate replacement reserves in
appropriate program budgets.
GOAL FOUR
Leverage Technology for Efficient, Economic and
Innovative Service Delivery
OBJECTIVES
1. Associate infrastructure fixed asset costs recorded in the
District financial system with digitized maps of District
infrastructure in GIS.
FISCAL YEAR BUDGET 2017-201888
2016-17 ACCOMPLISHMENTS
• Received GFOA Distinguished Budget Award for
FY 2016-17 Budget
• Received GFOA Certificate of Achievement for
Excellence in Financial Reporting for FY 2015-16
• Updated Two Fiscal Policies
• Issued RFP for Financial Auditing Services
• Completed audit and presented CAFR to Board
within 118 days of year end
• Issued Federal 1099 forms to participants in
District conservation rebate programs
SIGNIFICANT CHANGES
• Legal services have increased to pay for legal
review of the Cost of Service Analysis to be
conducted for wastewater services
• Temporary labor has been increased to
provide departmental support until the vacant
Accounting Technician position can be filled
LEVELS OF SERVICE
The Finance and Accounting Program has five
KPI metrics that are associated with the District’s
Organizational Endeavors of:
• Practice Transparent and Accountable Fiscal
Management (II-E)
• Support On-going Business Process
Improvements (IV-A)
• Encourage Performance Based Results through
Staff Empowerment (IV-B)
The program’s performance related to these
metrics are included in the following table.
finance and accounting program
Administrative
Assistant
Accountant
Business
Services Manager
Sr. Accounting
Technician
Storekeeper/
Buyer
Accounting
Technician
Chief
Financial Officer
General Manager/CEO
Program Personnel
Chief Financial Officer 1
Business Services Manager 1
Accountant 1
Senior Accounting
Technician 1
Accounting Technician 1
Administrative Assistant 1
Storekeeper/Buyer 1
Total Full-Time 7
Finance and Accounting Provides
Transparent and Responsible
Oversight of District Funds
Designates Link to District’s Overall Organizational Structure Program Personnel
89EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
II-E Timely complete audit and present CAFR –
within target after fiscal year end 135 212 162 118
II-E Maintain adequate reserves and strong
fiscal policies to enhance bond rating AA AA-AA-AA-
II-E Number of fiscal policies reviewed
with the Board each year 4 1 2 4
IV-A Convert vendor payments from paper
check to electronic fund transfers (EFT)80%21%42%60%
IV-B
Conduct quarterly budget meetings with
program managers to discuss budget
variances
12 0 12 12
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 634,524 $ 640,000 $ 680,000 $ 678,000 $ 38,000 6%
5102 Temporary Labor 35,804 14,000 14,400 - (14,000)-100%
5103 Overtime 6,613 3,000 3,000 10,000 7,000 233%
5200 Benefits 261,925 255,000 254,295 287,000 32,000 13%
OPERATING EXPENSES
6203 Office Supplies 9,653 6,000 6,050 11,000 5,000 83%
6301 Contract Services 57,194 83,000 153,505 82,000 (1,000)-1%
6302 Banking Services 11,572 20,000 19,600 20,000 - 0%
6303 Printing & Publishing - - 100 1,000 1,000 100%
6304 Legal Services 28,222 35,000 35,000 60,000 25,000 71%
6307 Uniforms 1,678 3,000 3,000 3,000 - 0%
6402 Telephone 2,387 3,000 3,000 3,000 - 0%
6406 Postage 76 1,000 1,000 1,000 - 0%
6501 Membership & Dues 1,897 4,000 3,600 4,000 - 0%
6502 Professional
Development 18,076 16,000 - 17,000 1,000 6%
6503 Education Assistance - - - - - 0%
6504 Meetings - 4,000 - 4,000 - 0%
6704 Bad Debt 337 1,000 - 1,000 - 0%
FINANCE & ACCT. TOTAL $ 1,069,958 $ 1,088,000 $ 1,176,550 $ 1,182,000 $ 94,000 9%
FISCAL YEAR BUDGET 2017-201890
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91EAST VALLEY WATER DISTRICT
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INFORMATION
TECHNOLOGY
Function
Information Technology (IT) is
responsible for the strategic
alignment of technology with the
District’s initiatives.
Staff maintains the enterprise
systems, network, cybersecurity,
and computer hardware.
goals and objectives
GOAL ONE
Improve Cybersecurity Resiliency to
Mitigate Vulnerabilities and Threats
OBJECTIVES
1. Develop a strategic approach towards cybersecurity with a
comprehensive Cybersecurity Plan.
2. Conduct network penetration testing to identify security
flaws and understand the District’s level of risk.
3. Implement a Mobile Device Management program to secure
the increasing number of mobile devices.
4. Continue anti-phishing email campaigns to elevate staff’s
cybersecurity awareness.
GOAL TWO
Assess and Evaluate Existing Technology
Solutions to Improve Operations
OBJECTIVES
1. Leverage existing features from Microsoft Office 365 to
enhance communications and collaboration.
2. Improve accuracy of information by utilizing the business
intelligence platform to create data quality control
dashboards.
3. Conduct an audit of all communications lines to reduce
operational costs.
4. Assess Help Desk operations and apply necessary changes
to adhere to IT Service Management best practices.
GOAL THREE
Improve Technology Infrastructure
for Reliable and Redundant Services
OBJECTIVES
1. Increase data storage capacity for high-performance
services and implement a tiered storage strategy for cost
efficiency.
2. Improve business continuity by implementing an Internet
failover link.
3. Modernize the GIS architecture to support future growth
with virtualization technology and industry best practices.
FISCAL YEAR BUDGET 2017-201892
2016-17 ACCOMPLISHMENTS
• Improved document management by upgrading
Laserfiche and implementing Tyler Content
Manager
• Completed the setup for the District’s Learning
Lab and introduced Lynda.com
• Increased staff mobility by deploying 9 Microsoft
Surface Pros to field staff
• Enhanced collaboration and knowledge sharing
with Team Sites (Intranet) to manage the AMI,
Business Intelligence and Water Audit projects
• Upgraded and increased number of surveillance
cameras at Headquarters
• Elevated staff awareness of cybersecurity by
launching anti-phishing email campaigns.
• Increased service availability to customers by
adding two additional lines to the Pay-by-Phone
system
• Operational efficiency has increased for IT
staff with automated monitoring of over 1,000
devices/services
• Enhanced mobility, efficiency, and
communications by deploying 12 Microsoft
Surface Pro devices to field staff
SIGNIFICANT CHANGES
• Contract Services has increased due to new
services that include advanced email security,
mobile device management, and Power BI.
• Maintenance and support agreements have
increased by utilizing 3-year cycles to reduce
long-term costs.
• One-time projects have increased Contract
Services. Projects include Cybersecurity Plan,
network penetration testing, and re-architecture
of GIS platform.
LEVELS OF SERVICE
The Information Technology Program has five
KPI metrics that are associated with the District’s
Organizational Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Service (I-A)
• Strive to Provide World Class Customer
Relations (II-A)
• Dedicate Effort Toward System Maintenance and
Modernization (I-D)
The program’s performance related to these
metrics are included in the following table.
information technology program
Program Personnel
Information Technology
Manager 1
Network Administrator 1
Information Systems
Technician 1
Total Full-Time 3
IT is Responsible for
District Technology and
Software Programs
Information
Technology Manager
Chief Financial Officer
Network
Administration
Information
Systems Technician
Designates Link to District’s Overall Organizational Structure Program Personnel
93EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Elevate Cybersecurity awareness by sending
out test ‘phishing’ emails 140 --1,611
I-A Maximize system availability 99%99%99%99%
II-A Receive ‘excellent’ scores on IT satisfaction
surveys submitted by staff >95%99%-90%
II-A Minimize resolution time for help desk issues
submitted by staff 24 Hrs 6.8 12 10.2
I-D Complete all current year project listed in the
IT strategic plan 100%100%90%100%
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 294,528 $ 290,000 $ 290,000 $ 313,000 $ 23,000 8%
5102 Temporary Labor - - - - - 0%
5103 Overtime - - - - - 0%
5200 Benefits 93,385 104,000 103,980 129,000 25,000 24%
OPERATING EXPENSES
6201 Materials & Supplies 44,916 30,000 30,000 36,000 6,000 20%
6203 Office Supplies 482 - - - - 0%
6301 Contract Services 280,733 321,000 321,000 461,000 140,000 44%
6307 Uniforms - 1,000 500 1,000 - 0%
6402 Telephone 4,806 5,000 4,960 6,000 1,000 20%
6503 Education Assistance - - - 5,000 5,000 100%
6501 Membership & Dues 822 6,000 5,660 6,000 - 0%
6502 Professional
Development 7,533 14,000 13,700 1,000 (13,000)-93%
6504 Meetings - 3,000 2,500 5,000 2,000 67%
IT TOTAL $ 727,205 $ 774,000 $ 772,300 $ 963,000 $ 189,000 24%
FISCAL YEAR BUDGET 2017-201894
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95EAST VALLEY WATER DISTRICT
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CUSTOMER
SERVICE
Function
Customer Service provides the
community with prompt,
courteous and world class
customer relations.
As the primary contact point
with residents, this program
explores opportunities to
provide convenient methods
of payment and strives to
resolve customer concerns.
goals and objectives
GOAL ONE
Strive to Provide World Class Customer Service
OBJECTIVES
1. Attend customer service training to continuously improve on
the guest experience.
2. Conduct customer satisfaction surveys.
3. Contact customers with high usage to discuss possible
leaks prior to sending out bills.
4. Enhance customer convenience through offering of remote
payment options.
5. Collaborate with Public Affairs to produce educational
videos regarding Customer Service processes.
GOAL TWO
Improve Departmental / Customer Processes
OBJECTIVES
1. Streamline process for final review of disconnection list to
allow field staff adequate time to perform required service
disconnections / reconnections.
2. Strive to keep accounts current through courtesy calls and
final notices to reduce service disconnections for non-
payment.
3. Conduct random audits of customer accounts to determine
customer classification, bill codes, and data accuracy.
GOAL THREE
Practice Prudent Fiscal Management
OBJECTIVES
1. Present options for cost recovery of electronic payment
merchant fees.
2. Increase utilization of paperless billing.
3. Increase utilization of Pre-Authorized payment bill collection
method.
FISCAL YEAR BUDGET 2017-201896
2016-17 ACCOMPLISHMENTS
• Employed new off-site payment center option
• Increased customer communication by adding a
second automated reminder call
• Implemented new application process
• Established an action plan to reduce phone calls
by tracking number and types of calls
• Implemented Tyler Content Manager for
Retention Policy Application
SIGNIFICANT CHANGES
• Final notices and disconnections have
been reduced as a result of the automated
courtesy calls
• Rents and leases were reduced to reflect
savings from removing payment kiosks and
replacing them with a more cost effective offsite
payment center solution
LEVELS OF SERVICE
The Customer Service Program has six KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Strive to Provide World Class Customer
Relations (II-A)
• Maximize Staff Capabilities through On-going
Professional Development (II-C)
• Support On-going Business Process
Improvements (IV-A)
The program’s performance related to these
metrics are included in the following table.
customer service program
Sr. Customer Service
Representative
Customer Service
Representative II (2)
Customer Service
Representative III
Customer Service
Representative I
Receptionist
Customer
Service Supervisor
Chief Financial OfficerProgram Personnel
Customer Service Supervisor 1
Sr. Customer Service Rep 1
Customer Service Rep III 1
Customer Service Rep II 2
Receptionist 1
Total Full-Time 7
Customer Service Provides
the Community with World
Class Community Relations
Designates Link to District’s Overall Organizational Structure Program Personnel
97EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
II-A Reduce number of customers
disconnected for non-payment each year 1,800 3,037 2,825 2,437
II-A
Encourage completion of
Customer Satisfaction Surveys to
better understand customer concerns
120 --45
II-A Number of customer payments received
through convenient off-site locations 10,000 6,158 6,500 7,500
II-C Number of customer service
training hours per employee 16 -6 7
IV-A Customers enrolled in paperless billing 2,000 1,200 1,250 1,300
IV-A Customers enrolled in the Pre-
Authorized Payment Plan (auto-debit)2,000 1,484 1,550 1,632
FISCAL YEAR BUDGET 2017-201898
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 440,047 $ 483,000 $ 463,200 $ 472,000 $ (11,000)-2%
5102 Temporary Labor 21,510 3,000 3,000 3,000 - 0%
5103 Overtime 4,271 5,000 5,000 5,000 - 0%
5200 Benefits 188,743 234,000 233,480 242,000 8,000 3%
OPERATING EXPENSES
6201 Materials & Supplies 4,352 3,000 2,500 8,000 5,000 167%
6203 Office Supplies 6,894 3,000 3,380 4,000 1,000 33%
6301 Contract Services 78,413 74,000 63,490 111,000 37,000 50%
6302 Banking Services 240,634 295,000 294,831 303,000 8,000 3%
6303 Printing & Publishing - 4,000 4,485 5,000 1,000 25%
6304 Legal Services 652 5,000 5,000 5,000 - 0%
6306 Rents & Leases 11,000 12,000 12,000 - (12,000)-100%
6307 Uniforms 12,714 8,000 8,400 6,000 (2,000)-25%
6308 Billing Services 47,086 52,000 51,600 52,000 - 0%
6309 Shut Off Notice
Services 345,322 378,000 378,000 359,000 (19,000)-5%
6402 Telephone 1,105 2,000 1,640 6,000 4,000 200%
6406 Postage 134,646 151,000 151,000 151,000 - 0%
6502 Professional
Development 5,552 14,000 13,934 14,000 - 0%
6503 Education Assistance 283 3,000 3,120 1,000 (2,000)-67%
6504 Meetings - 1,000 1,120 2,000 1,000 100%
6703 Cash Over/Short 715 - - - - 0%
CUSTOMER SERVICE TOTAL $ 1,543,939 $ 1,730,000 $ 1,699,180 $ 1,749,000 $ 19,000 1%
99EAST VALLEY WATER DISTRICT
METER
SERVICES
Function
Meter Services is responsible
for on-site customer meter-related
requests, including meter
reading and customer service
assistance work orders.
goals and objectives
GOAL ONE
Develop Employee Knowledge and Skills Using the New
AMI Meter Reading Equipment and Processes
OBJECTIVES
1. Provide training on the new AMI system, including the
meters in the field and the computer program.
2. Obtain education to provide useful feedback to customers
on the benefits of AMI.
3. Work with Engineering on the future phases of the AMI
project to complete the entire District.
GOAL TWO
Collect Information on Existing Meters to
Facilitate Future Phases of AMI Implementation
OBJECTIVES
1. Document meter lid sizes in order to facilitate ordering for
future phases.
2. Identify and document concerns with existing meter
locations and resolve any issues prior to the account being
scheduled for an AMI installation.
GOAL THREE
Provide Highly Professional and Timely Response to
Requests for On-site Customer Service Requests
OBJECTIVES
1. Respond to customer requests for service as quickly as
possible, within two hours.
2. Empower employees to be flexible, make decisions and
have the confidence to go above and beyond for customers.
FISCAL YEAR BUDGET 2017-2018100
2016-17 ACCOMPLISHMENTS
• Meter readers completed training to perform
Customer Services duties
• Completed commercial driver’s training so meter
readers can test for class B license
• Trained meter readers on new hand held device
for the AMI project
• Responded to all customer requests under two
hours
• Completed cross-training with Customer Service
SIGNIFICANT CHANGES
• One-Third of the District has been Converted to
the New AMI Platform
LEVELS OF SERVICE
The Meter Service Program has two KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Strive to Provide World Class Customer
Relations (II-A)
• Support On-going Business Process
Improvement (IV-A)
The program’s performance related to these
metrics are included in the following table.
meter services program
Program Personnel
Meter Reader II 1
Meter Reader I 3
Total Full-Time 4
Meter Services Serves
as a Field Extension
of Customer Service
Meter Reader II
Operations Manager
Meter Reader I (3)
Designates Link to District’s Overall Organizational Structure Program Personnel
101EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
II-A Respond to customer requests
for assistance within 2 hours 100%100%100%100%
IV-A Number of employees
trained on the AMI project 4 -4 4
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 201,875 $ 210,000 $ 209,800 $ 228,000 $ 18,000 9%
5103 Overtime 11,257 20,000 20,000 20,000 - 0%
5200 Benefits 86,437 104,000 104,200 135,000 31,000 30%
OPERATING EXPENSES
6201 Materials & Supplies 387 3,000 3,000 3,000 - 0%
6202 Tools 773 1,000 1,000 1,000 - 0%
6301 Contract Services 5,025 5,000 5,000 5,000 - 0%
6307 Uniforms 4,726 3,000 3,000 3,000 - 0%
6402 Telephone 1,248 2,000 2,000 2,000 - 0%
6502 Professional
Development - - - - - 0%
METER SERVICES TOTAL $ 311,728 $ 348,000 $ 348,000 $ 397,000 $ 49,000 14%
FISCAL YEAR BUDGET 2017-2018102
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ENGINEERING
Function
Engineering is responsible for
planning and overseeing
infrastructure projects designed
to maintain safe and reliable water
and wastewater services.
Staff manages the capital
improvement program,
coordinates with new
development, and provides
technical support for the
infrastructure system.
goals and objectives
GOAL ONE
Provide Leadership in the Development and
Implementation of the District’s CIP and Maintain
Compliance with the SWRCB
OBJECTIVES
1. Construct water main replacement projects on Dwight and
Glasgow Streets.
2. Design and construct Plant 134 transmission main to supply
west side of service area.
3. Complete design of Canal 3 Zone reservoir and booster
station project.
4. Update Wastewater Model to identify wastewater service
areas within District not currently tributary to SNRC.
5. Update Water Master Plan and Water Model.
GOAL TWO
Foster Partnership Opportunities with Surrounding
Agencies and Other Stakeholders to Provide Benefits to
the District and the Region
OBJECTIVES
1. Foster relationships with outside jurisdictional agencies to
ensure uniform development review process.
2. Fund District participation in regional Wash Plan and HCP.
3. Incorporate Valley District conjunctive use well project into
EVWD water supply planning efforts.
4. Partner with developers on site selection and sizing of
Mountain zone reservoir.
GOAL THREE
Implement Modernization Updates Using Programs and/
or Software to Track Customer Service Efficiency
OBJECTIVES
1. Develop standard specifications and bid documents for use
with CIP projects.
2. Create standard format for use in processing progress
payments for CIP projects.
3. Develop organized filing system structure for all engineering
documents and drawings.
4. Create and implement tracking system to ensure timely
response to requests from development community.
FISCAL YEAR BUDGET 2017-2018104
2016-17 ACCOMPLISHMENTS
• Implemented AMI Meter Retrofit Program –
Phase 1
• Completed Pumalo Road water line replacement
• Wastewater capacity improvements performed
on Church Street and Whitlock Avenue
• Completed rehabilitation of 10 manholes on
Valaria Drive
• 30” diameter section of North Fork Santa Ana
River pipeline replaced
• Repaired North Fork Pipeline at Plunge Creek
• Wastewater and water plan reviews for the
Diversified Pacific Development finalized
• City Creek Manhole Environmental process
completed and jurisdictional permits acquired
• 7,100 meter updates for AMI logged into GIS
• Completed Paloma Road wastewater
rehabilitation
• Canal Zone Reservoir located, selected and
property acquisition in process
• Developer Handbook updated
• EVWD Standard Drawings and Standard
Specifications updated
SIGNIFICANT CHANGES
• Increased number of Capital Improvement
Projects completed using in-house design
• Initiated Training for Inspection Services Staff
• Added Environmental Coordinator position
to ensure the protection of natural resources
during the construction and operation of the
Sterling Natural Resource Center
LEVELS OF SERVICE
The Engineering Department has five KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Service (I-A)
• Dedicate Effort towards System Maintenance
and Modernization (I-D)
• Strive to Provide World Class Customer
Relations (II-A)
engineering program
Sr. Administrative
Assistant
Sr. Engineering
Technician
Associate
Engineer
Engineering
Technician II (2)
Construction Project
Coordinator
Environmental
Coordinator
Director of Engineering
& Operations
General Manager/CEOProgram Personnel
Director of Engineering &
Operations 1
Associate Engineer 1
Environmental Coordinator 1
Construction Project
Coordinator 1
Sr. Engineering Technician 1
Engineering Technician II 1
Sr. Administrative Assistant 1
Total Full-Time 8
Engineering Implements
Infrastructure Projects Needed to
Provide Safe & Reliable Services
Designates Link to District’s Overall Organizational Structure Program Personnel
105EAST VALLEY WATER DISTRICT
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Initiate fully funded projects
included in the current year CIP 100%75%80%100%
I-D Complete current year updates
to GIS base maps 100%--25%
I-D Connect parcels utilizing septic tanks to the
District’s sanitary wastewater system 1,140 1 1 2
II-A Compete developer infrastructure
project plan reviews in <14 days 100%--100%
II-A Issue development impact fee
costs estimates in <2 days 100%100%100%100%
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 688,047 $ 549,000 $ 599,000 $ 712,000 $ 163,000 30%
5102 Temporary Labor - - - - - 0%
5103 Overtime 1,552 2,000 1,500 2,000 - 0%
5200 Benefits 216,280 272,000 272,000 350,000 78,000 29%
OPERATING EXPENSES
6201 Materials & Supplies 2,310 10,000 10,000 10,000 - 0%
6202 Tools 3,911 4,000 4,000 7,000 3,000 75%
6203 Office Supplies 7,623 9,000 9,200 7,000 (2,000)-22%
6301 Contract Services 183,829 200,000 160,300 238,000 38,000 19%
6303 Printing & Publishing - 3,000 3,000 3,000 - 0%
6304 Legal Services 37,394 15,000 50,000 40,000 25,000 167%
6307 Uniforms 2,020 5,000 5,000 5,000 - 0%
6402 Telephone 3,386 2,000 2,000 2,000 - 0%
6405 Permits 28,287 120,000 120,000 120,000 - 0%
6406 Postage 24 1,000 1,000 1,000 - 0%
6501 Membership & Dues 642 2,000 2,000 3,000 1,000 50%
6502 Professional
Development 11,139 22,000 21,900 24,000 2,000 9%
6504 Meetings - 3,000 3,000 3,000 - 0%
ENGINEERING TOTAL $ 1,186,444 $ 1,219,000 $ 1,263,900 $ 1,527,000 $ 308,000 25%
FISCAL YEAR BUDGET 2017-2018106
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WATER
PRODUCTION
Function
Water Production is responsible
for the daily monitoring and
operations of the entire water
production system.
This program ensures the
timely preventative maintenance
of all pumps and motors for
wells and boosters.
Staff also operates the North Fork
Canal System.
goals and objectives
GOAL ONE
Ensure System Reliability Through Routine System
Inspections and Testing
OBJECTIVES
1. Maintain routine inspection program for all District water
storage reservoirs.
2. Incorporate projects identified by inspections into District
CIP.
GOAL TWO
Continue to Evaluate SCADA and Implement
Improvements as Appropriate
OBJECTIVES
1. Coordinate software updates with SCADA contractor to
maximize program capabilities.
2. Explore maintenance contract options to improve SCADA
performance.
GOAL THREE
Partner with Southern California Edison to Identify and
Utilize Equipment Rehabilitation Incentives
OBJECTIVES
1. Utilize SCADA technology to run plants during the most cost
efficient time of day.
2. Participate in as many of Southern California Edison’s
Demand Bidding events as possible.
3. Coordinate pump efficiency incentive programs with
Southern California Edison account representative.
FISCAL YEAR BUDGET 2017-2018108
2016-17 ACCOMPLISHMENTS
• Implemented a Cla-Val (pressure regulator)
maintenance program that was introduced in the
Leadership Academy
• Initiated a reservoir inspection/diving schedule
• Repurposed an electrical transfer switch at Plant
151, which allows a connection to an emergency
backup generator
• Coordinated with Supervisory Control and Data
Acquisition (SCADA) integrator to assess current
and future needs
• Participated in numerous Southern California
Edison energy reduction programs
• Completed a Sanitary Survey in coordination
with SWRCB
SIGNIFICANT CHANGES
• Added a Meetings budget that did not exist last
fiscal year
• Increased Contract Services for maintenance
and verification for the Honeywell Project
• Increased SCADA support 17% to update
software
• Decreased Water Assessments on North Fork
shares from $43 to $23 per share
• Purchased 30 Bear Valley shares and is included
in Water Assessments
• Decreased Regular Labor and Benefits due to
Water Production Operator III retirement at the
end of last fiscal year; backfilled with a Water
Production Operator I
LEVELS OF SERVICE
The Water Production Program has five KPI metrics
that are associated with the Districts Organizational
Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Services (I-A)
• Enhance Emergency Preparedness Programs
(I-C)
• Dedicate Effort Towards System Maintenance
and Modernization (I-D)
The program’s performance related to these
metrics are included in the following table.
water production program
Program Personnel
Operations Manager 1
Senior Water Production
Operator 1
Water Production
Operator III 4
Administrative Assistant 1
Total Full-Time 7
Water Production is
Responsible for Monitoring and
Operating the Entire Water System
Administrative
Assistant
Sr. Production
Operator
Water Production
Supervisor
Water Production
Operator III (3)
Water Production
Operator I
Operations
Manager
Director of Engineering
& Operations
Designates Link to District’s Overall Organizational Structure Program Personnel
109EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Contract for yearly reservoir inspections 4 2 4 4
I-A Perform or schedule repairs
recommended by inspection reports 100%100%100%100%
I-C Participate in Southern California
Edison demand bidding events 100%100%100%100%
I-D Implement available SCADA Soft updates 100%100%100%100%
I-D
Investigate and identify incentive
opportunities with Southern
California Edison staff
3 3 3 3
PROGRAM BUDGET DETAIL (ADMINISTRATION)
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 210,776 $ 194,000 $ 194,000 $ 216,000 $ 22,000 11%
5103 Overtime 489 1,000 1,000 1,000 - 0%
5104 Standby 14,659 15,000 15,000 20,000 5,000 33%
5200 Benefits 115,874 81,000 126,000 97,000 16,000 20%
OPERATING EXPENSES
6201 Materials & Supplies 1,597 - - - - 0%
6202 Tools 50 5,000 5,000 5,000 - 0%
6203 Office Supplies 4,229 4,000 4,000 4,000 - 0%
6301 Contract Services 45,564 59,000 59,000 85,000 26,000 44%
6307 Uniforms 10,311 12,000 12,000 12,000 - 0%
6402 Telephone 10,625 14,000 14,000 14,000 - 0%
6405 Permits - - - - - 0%
6501 Membership & Dues 490 3,000 3,000 3,000 - 0%
6502 Professional
Development 9,714 6,000 6,000 6,000 - 0%
6503 Education Assistance - - - 5,000 5,000 100%
6504 Meetings - - - 1,000 1,000 100%
ADMINISTRATION TOTAL $ 424,378 $ 394,000 $ 439,000 $ 469,000 $ 75,000 19%
FISCAL YEAR BUDGET 2017-2018110
PROGRAM BUDGET DETAIL (SOURCE OF SUPPLY/WELLS)
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 250,455 $ 261,000 $ 261,000 $ 270,000 $ 9,000 3%
5103 Overtime 23,916 25,000 25,000 25,000 - 0%
5200 Benefits 74,645 99,000 99,000 113,000 14,000 14%
OPERATING EXPENSES
6101 Purchased Water 69,798 750,000 442,000 500,000 (250,000)-33%
6102 Groundwater
Replenishment 147,497 163,000 163,000 163,000 - 0%
6103 Water Assessment 253,956 332,000 332,000 138,000 (194,000)-58%
6201 Materials & Supplies 27,236 45,000 45,000 45,000 - 0%
6204 Chemicals 93,213 150,000 150,000 150,000 - 0%
6301 Contract Services 8,956 150,000 150,000 150,000 - 0%
6402 Telephone 594 - - - - 0%
6403 Electricity 1,057,647 1,000,000 998,850 1,000,000 - 0%
6405 Permits 23,129 100,000 100,000 100,000 - 0%
SOURCE OF SUPPLY/
WELLS TOTAL $ 2,031,042 $ 3,075,000 $ 2,765,850 $ 2,654,000 $ (421,000)-14%
PROGRAM BUDGET DETAIL (BOOSTING AND PUMPING)
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 80,976 $ 85,000 $ 85,000 $ 92,000 $ 7,000 8%
5103 Overtime 8,795 5,000 5,000 5,000 - 0%
5200 Benefits 22,341 29,000 29,000 34,000 5,000 17%
OPERATING EXPENSES
6201 Materials & Supplies 8,341 20,000 20,000 20,000 - 0%
6301 Contract Services 63,509 75,000 75,000 75,000 - 0%
6403 Electricity 447,571 500,000 500,000 500,000 - 0%
BOOSTING & PUMPING TOTAL $ 631,533 $ 714,000 $ 714,000 $ 726,000 $ 12,000 2%
111EAST VALLEY WATER DISTRICT
PROGRAM BUDGET DETAIL (TRANSMISSION AND DISTRIBUTION)
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 97,839 $ 86,000 $ 86,000 $ 92,000 $ 6,000 7%
5103 Overtime 11,303 5,000 5,000 5,000 - 0%
5200 Benefits 20,468 30,000 30,000 26,000 (4,000)-13%
OPERATING EXPENSES
6201 Materials & Supplies 10,988 10,000 10,000 10,000 - 0%
6204 Chemicals 41,937 45,000 45,000 45,000 - 0%
6301 Contract Services 30,999 45,000 45,000 45,000 - 0%
TRANSMISSION &
DISTRIBUTION TOTAL $ 213,534 $ 221,000 $ 221,000 $ 223,000 $ 2,000 1%
FISCAL YEAR BUDGET 2017-2018112
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113EAST VALLEY WATER DISTRICT
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WATER
TREATMENT
Function
Water Treatment is responsible
for using various methods to
treat the three different sources
of supply used by the District.
Staff is trained to operate the
Surface Water Treatment Plant
to maximize both Santa Ana
River water and imported State
Project water.
goals and objectives
GOAL ONE
Identify Process Improvements at
Plant 134 to Improve Water Quality
OBJECTIVES
1. Work with other agencies on regional solution to elevated
total organic carbon levels in source water.
2. Perform pilot study to identify best available treatment
technology.
3. Identify CIP projects for FY 2017-18.
GOAL TWO
Evaluate Use of Hydro-Generation
Technology at Plant 134
OBJECTIVES
1. Conduct cost-benefit analysis to determine Plant 134
optimum operating capacity in conjunction with other supply
facilities.
2. Determine Hydro-Generator plant capacity needed to
supply Plant 134 with power for treatment processes.
3. Investigate best options for use of water from the North Fork
Canal.
GOAL THREE
Develop an Operations Process and Procedures Manual
for the New Hydro-Generators to Use for Staff Training
OBJECTIVES
1. Work with manufacturer of the hydro-generator to develop a
procedure manual for operations.
2. Provide hands-on training to water production operators
assigned to treatment plant.
FISCAL YEAR BUDGET 2017-2018114
2016-17 ACCOMPLISHMENTS
• Implemented an OSHA crane inspection
program at Plant 134 that removes the filters
• Implemented a fiber repair tracking system that
was introduced in the Leadership Academy.
• Worked with contractor on the hydro-generation
project
• Purchased and installed a new chlorine tank
SIGNIFICANT CHANGES
• Increased Contract Services for crane
inspection, compressor maintenance and
software updates for Supervisory Control and
Data Acquisition (SCADA)
LEVELS OF SERVICE
The Water Treatment Program has four KPI metrics
that are associated with the Districts Organizational
Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Service (I-A)
• Dedicate Effort towards System Maintenance
and Modernization (I-D)
• Maximize Staff Capabilities through On-going
Professional Development (II-D)
The program’s performance related to these
metrics are included in the following table.
water treatment program
Program Personnel
Water Production Supervisor 1
Senior Treatment
Plant Operator 1
Total Full-Time 2
Water Treatment is
Responsible for Treating
the Three Sources of Supply
Water Production
Supervisor
Operations Manager
Sr. Treatment
Plant Operator
Designates Link to District’s Overall Organizational Structure Program Personnel
115EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Meet all regulatory requirements 100%100%100%90%
I-A
Maximize utilization of plant
capacity through minimization of
downtime and monitoring of raw water
7.5 MGD 5.0 4.0 5.0
I-D Percentage of plant equipment and motors
on preventative maintenance schedules 100%50%75%100%
II-D Number of Production staff with T-4
certification or higher 4 2 2 2
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 234,370 $ 217,000 $ 217,000 $ 237,000 $ 20,000 9%
5103 Overtime 15,014 10,000 10,000 10,000 - 0%
5200 Benefits 75,006 69,000 69,000 92,000 23,000 33%
OPERATING EXPENSES
6201 Materials & Supplies 11,205 15,000 15,000 15,000 - 0%
6204 Chemicals 140,403 150,000 150,000 150,000 - 0%
6301 Contract Services 161,263 166,000 166,000 186,000 20,000 12%
6402 Telephone 10,725 - - - - 0%
6403 Electricity 108,104 200,000 200,000 200,000 - 0%
6405 Permits - - - - - 0%
WATER TREATMENT TOTAL $ 756,090 $ 827,000 $ 827,000 $ 890,000 $ 63,000 8%
FISCAL YEAR BUDGET 2017-2018116
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117EAST VALLEY WATER DISTRICT
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WATER
QUALITY
Function
Water Quality is responsible for
ensuring District compliance with
state and federal drinking water
regulations.
This program manages backflow
protection devices, water
sampling and testing, and fire
hydrant flushing programs.
goals and objectives
GOAL ONE
Provide Safe and Reliable Water to Our Customers
OBJECTIVES
1. Ensure water sampling and testing as required by the
SWRCB and EPA.
2. Collect source water quality data for improving current and
future treatment operations.
3. Perform pilot studies of advanced treatment processes to
support future Surface Water treatment compliance.
4. Collaborate with peers and industry professionals to identify
long term solutions for handling changes in source water
quality.
GOAL TWO
Convert Flush-out Valves to Control Discharge Flows
OBJECTIVES
1. Identify and prioritize 12 flush-out valves in the distribution
system in need of modification.
2. Collaborate with water maintenance to schedule and
perform appropriate modifications.
GOAL THREE
Evaluate New Backflow Program and
Determine Effectiveness
OBJECTIVES
1. Find ways to continually promote program to customers.
2. Increase participation in the Backflow Testing Program by
five percent each year.
3. Evaluate program progress on a quarterly basis through
measuring participation and customer feedback.
4. Evaluate and Improve program to meet customer needs.
FISCAL YEAR BUDGET 2017-2018118
2016-17 ACCOMPLISHMENTS
• Completed Santa Ana Watershed survey update
as required by SWRCB
• Implemented District provided backflow testing
services program
• Implemented lead sampling program for K-12
schools
• Implemented new source water sampling plan
to support possible treatment plant process
improvements
• Completed approximately 25 cross connection
surveys, resulting in multiple new backflow
installations
• Assumed fire service backflow testing,
previously performed by a contractor
SIGNIFICANT CHANGES
• Contract Services budget for transmission and
distribution has been reduced due to district
staff assuming fire service backflow testing
previously completed by a contractor
• Contract Services for wells has been reduced
due to the completion of the watershed survey
update
LEVELS OF SERVICE
The Water Quality Program has four KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Service (I-A)
• Strive to Provide World Class Customer
Relations (II-A)
• Maximize Staff Capabilities through On-going
Professional Development (II-D)
The program’s performance related to these
metrics are included in the following table.
water quality program
Program Personnel
Water Quality Coordinator 1
Water Quality Technician 1
Total Full-Time 2
Water Quality Complies
with all Required
Drinking Water Regulations
Water Quality
Coordinator
Operations Manager
Water Quality
Technician
Designates Link to District’s Overall Organizational Structure Program Personnel
119EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Conduct all water quality sampling
required by SWRCB and EPA 100%100%100%100%
I-A Percentage of commercial backflow
devices tested each year 100%90%90%90%
II-A Response time to water quality
complaints by customers (avg)2 Hrs ---
II-D Number of Water Quality program
staff with D-3 certification or higher 2 1 2 1
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 79,511 $ 81,000 $ 81,000 $ 88,000 $ 7,000 9%
5103 Overtime 4,340 2,000 2,000 5,000 3,000 150%
5200 Benefits 33,753 30,000 30,000 38,000 8,000 27%
SOURCE OF SUPPLY WELLS OPERATING EXPENSES
6201 Materials & Supplies 11,866 13,000 13,000 13,000 - 0%
6301 Contract Services 32,534 101,000 101,000 72,000 (29,000)-29%
6307 Uniforms 2,136 3,000 3,000 4,000 1,000 33%
6504 Meetings - - - 1,000
TRANSMISSION AND DISTRIBUTION PERSONNEL EXPENSES
5101 Regular Labor 78,154 81,000 81,000 88,000 7,000 9%
5103 Overtime 62 2,000 2,000 5,000 3,000 150%
5200 Benefits 22,744 30,000 30,000 38,000 8,000 27%
TRANSMISSION AND DISTRIBUTION OPERATING EXPENSES
6201 Materials & Supplies 48 - - - - 0%
6202 Tools 2,836 5,000 5,000 5,000 - 0%
6301 Contract Services 38,190 57,000 57,000 44,000 (13,000)-23%
6406 Postage 2,404 2,000 2,000 2,000 - 0%
6503 Education Assistance - - - 7,000
WATER QUALITY TOTAL $ 308,578 $ 407,000 $ 407,000 $ 410,000 $ 3,000 1%
FISCAL YEAR BUDGET 2017-2018120
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121EAST VALLEY WATER DISTRICT
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WATER
MAINTENANCE
Function
Water Maintenance is responsible
for the daily repair and
maintenance of the District’s
water transmission and
distribution pipelines, and all
related equipment, including fire
hydrants, meters, valves, and
meter vaults.
goals and objectives
GOAL ONE
Evaluate All Preventative Maintenance Programs (Valve
Exercising and Hydrant Maintenance) and Determine
Effectiveness
OBJECTIVES
1. Determine preventative maintenance goals and compare to
actual annual numbers.
2. Research other organizations and determine an industry
standard for preventative maintenance.
3. Adjust programs if necessary using the comparison
information to enhance effectiveness.
GOAL TWO
Partner with Local Agencies to
Enhance Community Services
OBJECTIVES
1. Provide staff to assist with coordinated projects within the
District.
2. Create a list of resources available in the event of an
emergency.
GOAL THREE
Encourage Continued Education and Technology
Training to Support Advancement Opportunities
OBJECTIVES
1. Budget accordingly for seminars and technical training
classes.
2. Identify local training opportunities with low cost or free
options.
3. Encourage participation in training programs and increases
in certification levels.
FISCAL YEAR BUDGET 2017-2018122
2016-17 ACCOMPLISHMENTS
• Repaired 261 water leaks
• Replaced 15 large vault lids
• Implemented a customer wastewater lateral
inspection and repair program
• Implemented a safety training program
introduced in the Leadership Academy
• Implemented a valve shut down program
at District Plants as part of the Emergency
Response Plan
SIGNIFICANT CHANGES
• Meetings budget added for this fiscal year
• Increased Street Services for asphalt and
concrete repairs due to an increase in City
permits
• Increased Contract Services to implement a leak
detection program
LEVELS OF SERVICE
The Water Maintenance Program has four KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Service (I-A)
• Dedicate Effort Towards System Maintenance
and Modernization (1-D)
• Maximize Staff Capabilities through On-Going
Professional Development (II-D)
The program’s performance related to these
metrics are included in the following table.
water maintenance program
Program Personnel
Field Service Supervisor 1
Senior Field Service Worker 2
Field Service Worker III 4
Field Service Worker II 2
Field Service Worker I 3
Total Full-Time 12
Water Maintenance Maintains
the District’s Water Transmission
and Distribution System Field Service
Worker III (4)
Sr. Field Service
Worker (2)
Field Service
Worker II (2)
Field Service
Worker I (3)
Field Services
Supervisor
Operations Manager
Designates Link to District’s Overall Organizational Structure Program Personnel
123EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Provide timely response and assessment of
customer leak concerns (avg. time).4 Hrs 100%100%90%
I-D
Exercise a set number of gate valves each
year to help ensure equipment readiness and
functionality
1,200 1,200 1,200 1,200
II-D Number of Water Maintenance staff with D-3
certifications or higher.5 3 3 3
II-D Average annual equipment and safety training
hours per staff member 16 16 16 16
PROGRAM BUDGET DETAIL (FIELD MAINTENANCE ADMINISTRATION)
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 178,456 $ 105,000 $ 105,000 $ 114,000 $ 9,000 9%
5103 Overtime - - - - - 0%
5104 Standby 22,035 20,000 20,000 20,000 - 0%
5200 Benefits 74,930 42,000 42,000 45,000 3,000 7%
OPERATING EXPENSES
6203 Office Supplies 2,289 3,000 3,000 3,000 - 0%
6303 Printing & Publishing - - - - - 0%
6402 Telephone 14,110 21,000 21,000 21,000 - 0%
6501 Memberships & Dues 80 2,000 2,000 2,000 - 0%
6502 Professional
Development 20,856 18,000 18,000 14,000 (4,000)-22%
6503 Education Assistance - 5,000 5,000 - (5,000)-100%
6504 Meetings - - - 1,000 1,000 100%
FIELD MAINTENANCE
ADMINISTRATION TOTAL $ 312,756 $ 216,000 $ 216,000 $ 220,000 $ 4,000 2%
FISCAL YEAR BUDGET 2017-2018124
PROGRAM BUDGET DETAIL (WATER MAINTENANCE)
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 774,613 $ 727,000 $ 727,000 $ 784,000 $ 57,000 8%
5103 Overtime 167,043 150,000 150,000 150,000 - 0%
5200 Benefits 328,222 316,000 316,000 417,000 101,000 32%
OPERATING EXPENSES
6201 Materials & Supplies 219,600 205,000 205,000 210,000 5,000 2%
6202 Tools 5,668 27,000 27,000 11,000 (16,000)-59%
6301 Contract Services 72,795 14,000 14,000 29,000 15,000 107%
6307 Uniforms 16,382 20,000 20,000 20,000 - 0%
6310 Street Services 353,145 300,000 300,000 400,000 100,000 33%
6405 Permits 38,806 - - - - 0%
WATER MAINTENANCE TOTAL $ 1,976,274 $ 1,759,000 $ 1,759,000 $ 2,021,000 $ 262,000 15%
125EAST VALLEY WATER DISTRICT
WASTEWATER
MAINTENANCE
Function
Wastewater Maintenance is
responsible for the daily repair
and safeguarding of the
wastewater conveyance system.
Based on the Wastewater System
Maintenance Plan, crews
complete preventative video
monitoring, scheduled
maintenance, system repairs, and
emergency repairs.
goals and objectives
GOAL ONE
Utilize Granite Net Software to Document
Wastewater Collection System Maintenance
OBJECTIVES
1. Make initial assessment of pipe condition (1 to 5) and
forward recommendations for immediate repairs to
Engineering.
2. Document discrepancies in GIS maps and forward to
Engineering for corrections.
3. Download video logs, and schedule routine follow-up
meetings with Engineering to discuss scheduling of repairs
and map corrections.
GOAL TWO
Support Future Wastewater Monitoring Operations by
Evaluating Fats, Oils and Grease (FOG) Entering the
District’s Wastewater Collection System
OBJECTIVES
1. Document requirements to implement a FOG compliance
program.
2. Identify food service establishments within District that will
need regulation.
3. Work with Public Affairs to begin customer outreach.
4. Educate staff on compliance standards.
GOAL THREE
Continue Wastewater Collection
System Maintenance and Management
OBJECTIVES
1. Video a minimum of 60 miles of wastewater main and
complete a full system review in FY 2018-19.
2. Clean a minimum of 220 miles of wastewater main annually.
3. Support employees in obtaining California Water
Environment Association Collection System Maintenance
certification.
4. Identify candidates for leadership role in wastewater
maintenance program.
FISCAL YEAR BUDGET 2017-2018126
2016-17 ACCOMPLISHMENTS
• Enhanced wastewater maintenance cross-
training program
• Performed 72 miles of wastewater main video
• Jetted 223 miles of wastewater
• Rotated and trained staff on the new hydro
excavator
• Completed video of wastewater mains at Patton
State Hospital
• Replaced wastewater main in front of Hunt
Elementary School and made it consistent with
current engineering standards
SIGNIFICANT CHANGES
• Materials and supplies has increased due to
purchase of air monitoring equipment and has
moved from Human Resources to Wastewater
Maintenance
LEVELS OF SERVICE
The Wastewater Maintenance Program has four
KPI metrics that are associated with the Districts
Organizational Endeavors of:
• Develop Projects and Programs to Ensure Safe
and Reliable Service (I-A)
• Dedicate Effort towards System Maintenance
and Modernization (I-D)
• Maximize Staff Capabilities through Ongoing
Professional Development (II-D)
The program’s performance related to these
metrics are included in the following table.
wastewater maintenance program
Program Personnel
Field Service Worker III 2
Field Service Worker II 2
Total Full-Time 4
Wastewater Maintenance
Repairs and Safeguards the
Conveyance System
Field Service
Worker III (2)
Operations Manager
Field Service
Worker II (2)
Designates Link to District’s Overall Organizational Structure Program Personnel
127EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
I-A Miles of wastewater line annually inspected
by video.60 30 66 72
I-D Miles of wastewater main jetted/cleaned
annually.220 175 227 223
I-D
Number of Category 1 Sanitary System
Overflows reportable to the State Water
Resources Control Board.
0 0 0 0
II-D Number of field maintenance staff with CWEA
wastewater certifications 4 -1 5
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 135,687 $ 242,000 $ 302,000 $ 280,000 $ 38,000 16%
5103 Overtime 24,562 3,000 3,000 3,000 - 0%
5200 Benefits 63,899 115,000 55,000 144,000 29,000 25%
OPERATING EXPENSES
6201 Materials & Supplies 21,902 27,000 27,000 30,000 3,000 11%
6202 Tools 1,595 5,000 5,000 5,000 - 0%
6301 Contract Services 159,818 228,000 226,850 228,000 - 0%
6307 Uniforms 1,388 3,000 3,000 3,000 - 0%
6305 Treatment Services 7,302,389 7,610,000 7,610,000 7,610,000 - 0%
WASTEWATER MAINT. TOTAL $ 7,711,240 $ 8,233,000 $ 8,231,850 $ 8,303,000 $ 70,000 1%
FISCAL YEAR BUDGET 2017-2018128
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129EAST VALLEY WATER DISTRICT
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FACILITIES
MAINTENANCE
Function
Facilities Maintenance is
responsible for the complete
maintenance and repair of all
District facilities, including
Administration Buildings, water
facilities, District-owned vacant
properties and easements.
goals and objectives
GOAL ONE
Explore Alternative Energy Solutions for District Facilities
OBJECTIVES
1. Research different solar companies to help determine the
best options for EVWD.
2. Develop a cost benefit analysis and monitor progress.
3. Design and Implement generator power to accommodate
full energy capacity for the District’s Headquarters for
emergency preparedness.
GOAL TWO
Identify Two District Facilities for Upgrades and Repairs
OBJECTIVES
1. Implement site improvements for Plant 28 and Plant 108.
2. Work with contractor to repair or replace aging facilities and
infrastructure.
GOAL THREE
Develop a Facilities Maintenance Program to
Track and Anticipate Future Costs Associated
with all District Facilities
OBJECTIVES
1. Create a RFP for the Facilities Maintenance Program and
evaluate and select a qualified consultant.
2. Develop a Facilities Master Maintenance plan for all District
properties.
3. Develop a facilities replacement program by tracking
preventative maintenance and associated costs.
FISCAL YEAR BUDGET 2017-2018130
2016-17 ACCOMPLISHMENTS
• Organized a Headquarters Security committee
to make improvements to protect employees
and visitors. Improvements include: additional
cameras, panic buttons, automatic door locks
and pipe gate at main entrance
• Worked with Public Affairs on Demonstration
Garden upgrade and SNRC events
SIGNIFICANT CHANGES
• Postponed Facilities Maintenance Management
Program until mid-year 2017-18
LEVELS OF SERVICE
The Facilities Maintenance Program has two KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Encourage Performance Based Results Through
Staff Empowerment (IV-B)
• Support On-going Business Process
Improvements (IV-A)
The program’s performance related to these
metrics are included in the following table.
facilities maintenance program
Program Personnel
Facilities Maintenance
Coordinator 1
Total Full-Time 1
Facilities Maintenance Repairs and
Maintains All District Facilities
Facilities Maintenance
Coordinator
Operations Manager
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
IV-B Close all service work orders timely <30 days N/A N/A N/A
IV-B Reduce the number of reworks
on service work orders < 10%N/A N/A N/A
IV-A Ensure preventative maintenance
is completed on time 100%N/A N/A N/A
IV-A Reduce energy consumption
for each facility site >20%N/A N/A N/A
**N/A Represents new KPIs for FY 2017-18 with no historical data available
Designates Link to District’s Overall Organizational Structure Program Personnel
131EAST VALLEY WATER DISTRICT
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 88,195 $ 89,000 $ 89,000 $ 97,000 $ 8,000 9%
5103 Overtime 22,892 25,000 25,000 25,000 - 0%
5200 Benefits 48,009 37,000 37,000 44,000 7,000 19%
ADMINISTRATION OPERATING EXPENSES
6201 Materials & Supplies 41,309 25,000 25,000 25,000 - 0%
6202 Tools 1,208 2,000 2,000 2,000 - 0%
6301 Contract Services 64,234 86,000 86,000 34,000 (52,000)-60%
6306 Rents & Leases 7,511 - - - - 0%
6307 Uniforms 11,628 11,000 11,000 11,000 - 0%
6311 Landscape Services 35,526 56,000 56,000 56,000 - 0%
6312 Janitorial Services 73,910 125,000 125,000 132,000 7,000 6%
6313 Facilities Repair - - - - - 0%
6401 Utilities 24,866 11,000 11,000 11,000 - 0%
6402 Telephone 55,975 75,000 75,000 75,000 - 0%
6403 Electricity 102,183 120,000 120,000 120,000 - 0%
SOURCE OF SUPPLY/WELLS OPERATING EXPENSES
6201 Materials & Supplies 4,735 5,000 5,000 5,000 - 0%
6301 Contract Services 19,276 5,000 3,850 5,000 - 0%
6311 Landscape Services 53,307 40,000 40,000 40,000 - 0%
PUMPS AND BOOSTERS OPERATING EXPENSES
6201 Materials & Supplies 6,895 5,000 5,000 5,000 - 0%
6301 Contract Services 9,460 5,000 5,000 5,000 - 0%
6311 Landscape Services 46,551 35,000 35,000 35,000 - 0%
TREATMENT OPERATING EXPENSES
6201 Materials & Supplies 7,453 5,000 5,000 5,000 - 0%
6301 Contract Services 13,677 13,000 13,000 15,000 2,000 15%
6311 Landscape Services 21,531 14,000 14,000 14,000 - 0%
6401 Utilities 1,196 15,000 15,000 15,000 - 0%
FACILITIES MAINT. TOTAL $ 761,527 $ 804,000 $ 802,850 $ 776,000 $ (28,000)-3%
FISCAL YEAR BUDGET 2017-2018132
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133EAST VALLEY WATER DISTRICT
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FLEET
MAINTENANCE
Function
Fleet Maintenance is responsible
for care of the District’s vehicles
and heavy equipment.
Staff is responsible for ensuring
air quality regulations, vehicle
registration and transportation
requirements.
goals and objectives
GOAL ONE
Ensure District Vehicles, Equipment and Staff are
Ready for Emergency Response
OBJECTIVES
1. Identify a location at the Headquarters facility for radio tower
and determine communication equipment needed.
2. Identify what vehicles require two-way communication and
install accordingly.
3. Identify vehicles/equipment that require specialized training
and properly train employees to include a semi-annual
refresher class.
GOAL TWO
Develop and Implement Cost Recovery Fees for
Vehicles per Department for Replacement Purposes
OBJECTIVES
1. Develop cost analysis spreadsheet.
2. Identify what vehicles and equipment need to be replaced
and assign replacement vehicles to proper department.
3. Work with the Finance Department to develop vehicle use
charges accordingly.
GOAL THREE
Utilize the Most Cost Effective Maintenance Methods
to Reduce Costs
OBJECTIVES
1. Obtain quotes from contract companies that perform
preventative maintenance.
2. Track and monitor all maintenance activity.
3. Analyze the benefits of expanding the GPS tracking system
for all vehicles and equipment.
FISCAL YEAR BUDGET 2017-2018134
2016-17 ACCOMPLISHMENTS
• Implemented an annual driver’s proficiency
program for commercial drivers.
• Conducted an emergency generator training
class for appropriate staff
• Purchased two new emergency generators for
emergency preparedness and obtained proper
California Air Resources Board (CARB) permits
• Purchased four new vehicles and one new
equipment trailer
SIGNIFICANT CHANGES
• Decreased Tools 87 percent due to specific scan
tool that was purchased last fiscal year
LEVELS OF SERVICE
The Fleet Maintenance Program has three KPI
metrics that are associated with the District’s
Organizational Endeavors of:
• Support ongoing business process
improvements (IV-A)
• Encourage performance based results through
staff empowerment (IV-B)
The program’s performance related to these
metrics are included in the following table.
fleet maintenance program
Program Personnel
Senior Equipment Mechanic 1
Equipment Mechanic III 1
Total Full-Time 2
Fleet Maintenance Cares for
Vehicles and Equipment
Sr. Equipment
Mechanic
Operations Manager
Equipment
Mechanic III
Designates Link to District’s Overall Organizational Structure Program Personnel
135EAST VALLEY WATER DISTRICT
KEY PERFORMANCE INDICATORS
Agency
Ideal Key Performance Indicator Target FY 2014-15 FY 2015-16 FY 2016-17
IV-A Ensure vehicles and equipment
are evaluated and replaced on schedule
80% of
Net Asset
Value
N/A N/A N/A
IV-B Average Fuel Cost Per Mile <$0.25 N/A N/A N/A
IV-B Average Miles per Gallon >15/gal N/A N/A N/A
PROGRAM BUDGET DETAIL
FY 2015-16
Actuals
FY 2016-17
Budget
FY 2016-17
Projected
FY 2017-18
Proposed
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 152,550 $ 151,000 $ 151,000 $ 164,000 $ 13,000 9%
5103 Overtime 1,754 3,000 3,000 3,000 - 0%
5200 Benefits 59,957 66,000 66,000 79,000 13,000 20%
OPERATING EXPENSES
6201 Materials & Supplies 75,263 60,000 60,000 60,000 - 0%
6202 Tools 2,883 8,000 8,000 2,000 (6,000)-75%
6203 Office Supplies 234 1,000 1,000 1,000 - 0%
6301 Contract Services 81,073 125,000 125,000 75,000 (50,000)-40%
6402 Telephone 775 1,000 1,000 1,000 - 0%
6404 Fuel 118,663 125,000 125,000 125,000 - 0%
6501 Membership & Dues 1,728 3,000 3,000 4,000 1,000 33%
6502 Professional
Development 87 2,000 2,000 2,000 - 0%
FLEET MAINTENANCE TOTAL $ 494,967 $ 545,000 $ 545,000 $ 516,000 $ (29,000)-5%
FISCAL YEAR BUDGET 2017-2018136
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137EAST VALLEY WATER DISTRICT
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Capital Expenditures
East Valley Water District defines
capital expenditures as 1) routine
purchases and replacement of assets
with a cost exceeding $5,000 and
an expected life of more than two
years, or 2) non-routine construction
project expenditures that will result in
capitalization of an asset costing more
than $25,000.
The District’s 2017-18 capital budget contains
$7,391,000 in total capital expenditures. Of this
amount, $6,780,000 are current year (Year 1) costs
pertaining to projects shown in the District’s Capital
Improvement Program, detailed in the Capital Budget
section of this document. The remaining proposed
capital expenditures of $611,000 are routine asset
purchases, which appear in each year’s budget as
requests to replace vehicles, computer and office
equipment, and to conduct infrastructure planning
and rate studies. A detailed schedule of Capital
Outlay requests for Fiscal Year 2017-18 is shown on
page on the following page.
A summary of capital expenditures proposed for
Fiscal Year 2017-18 is on the following page.
CAPITAL BUDGET
Capital investments in assets and projects
based on the needs of the District.
Capital investments in assets and projects
based on the needs of the District.
FISCAL YEAR BUDGET 2017-2018138
CAPITAL EXPENDITURES SUMMARY
Capital Improvement Program Capital Outlay (Routine)
New Transmission Main $ 1,460,000 Vehicles $ 105,000
New Storage Reservoir 630,000 Emergency Generator 135,000
Plant 134 Treatment Modifications 2,350,000 Planning Studies 260,000
Storage Tank Rehabilitation 600,000 Office Furniture & Equipment 91,000
Wastewater Facility Rehabilitation 740,000 CCTV Camera 20,000
General Facilities Rehabilitation/
Relocation 325,000
SNRC Water Recycling Plant 675,000
TOTAL CIP EXPENDITURES $ 6,780,000 TOTAL CAPITAL OUTLAY $ 611,000
IMPACT OF CAPITAL
EXPENDITURE INVESTMENTS
ON OPERATING BUDGETS
The Capital Expenditures described in the preceding
section will have varying impacts on future operating
expenses, both in increase costs and cost savings.
The proposed transmission main allows the District
to transport water farther, at a higher elevation,
before distribution to District customers resulting
in costs savings. New treatment processes at Plant
134 will require additional power, and periodic
changeout of filter media resulting in an increase
in treatment costs. The Water Recycling Facility
will result in a major shift of costs, from contracted
treatment services, to costs associated with owning
and operating a District facility such as labor, power,
materials, and debt service. The following schedule
provides an estimate of the effect of CIP projects on
future operations:
CAPITAL IMPACT
Annual Impact
on Operations Nature of Impact
New Transmission Main $ (75,000)Decreased Power Costs
New Storage Reservoir -
Plant 134 Treatment Modifications 30,000 Increased Power Costs
Plant 134 Treatment Modifications 50,000 Increased Filter Media Cost
Wastewater Facility Rehabilitation -
General Facilities Rehabilitation/Relocation -
SNRC Water Recycling Plant -
SNRC Water Recycling Plant (7,900,000) Decrease Contracted Treatment
SNRC Water Recycling Plant 4,600,000 Increase in Debt Service
SNRC Water Recycling Plant 3,300,000 Increase Labor, Power, Materials
TOTAL $ 5,000
139EAST VALLEY WATER DISTRICT
Capital Budget
The Capital Budget includes two
sections: 1) Capital Outlay expenditures
and 2) Capital Improvement Program.
CAPITAL OUTLAY
The District defines capital outlay expenditures
as an individually significant acquisition of capital
assets (not involving construction) that are expected
to last more than two years and have an individual
cost of $5,000 or more. This threshold is applied at
the individual asset level.
Each year as part of the budget process, the
District’s Program Managers and Supervisors
compile and submit a list of capital outlay requests
for consideration. Then staff reviews and prioritizes
the list of equipment based on a needs assessment
and the amount of funding available. Items that
benefit both the water and wastewater systems are
allocated accordingly.
FY 2017-18 CAPITAL OUTLAY
Water Wastewater Total
FUNDED BY OPERATING REVENUE
Office Desk $ 3,500 $ 1,500 $ 5,000
Multi Year Rate Study 60,000 60,000 120,000
Tier 2 Data Storage 8,000 3,000 11,000
Virtual Desktop infrastructure (VDI) Expansion 8,400 3,600 12,000
Virtual Desktop infrastructure (VDI) Redundancy 32,900 14,100 47,000
X2 Aurora Filing Cabinet 11,200 4,800 16,000
Water Master Plan Update 140,000 - 140,000
CCTV Camera - 20,000 20,000
SUBTOTAL 264,000 107,000 371,000
FUNDED BY REPLACEMENT RESERVE
Emergency Generator $ 121,500 $ 13,500 $ 135,000
Trucks (3) 94,500 10,500 105,000
SUBTOTAL 216,000 24,000 240,000
TOTAL CAPITAL OUTLAY $ 480,000 $ 131,000 $ 611,000
CAPITAL IMPROVEMENT
PROGRAM
The District’s Capital Improvement Program (CIP)
is a 5-year planning schedule with the first year
(Year 1) adopted as part of the Capital Budget
for the upcoming fiscal year. A project included
in the District’s CIP is an individually significant
construction project with a cost of more than
$25,000, and either creates a new capital asset,
improves an existing asset (increases its service
capacity, etc.), or significantly extends an asset’s
expected useful life.
The Engineering Department is responsible for
maintaining the District’s Capital Improvement
Program and consults various sources for project
planning. The primary sources for these planning
efforts are the District’s Water Master Plan and
Wastewater Collection System Master Plan, both
FISCAL YEAR BUDGET 2017-2018140
updated in 2014. The Master Plans identify the
infrastructure improvements needed to serve a
growing population. In addition, each project being
considered must meet one or more of the following
criteria:
• Preservation of public health and water quality.
• Improvements required as a result of local, state
or federal legislation/mandates.
• Reduction of current maintenance expenditures
and avoidance of costly future rehabilitation.
• Preservation of existing facilities/infrastructure.
• Positive impacts on customers.
• External funding (grant/debt proceeds) has been
secured for specific project.
For FY 2017-18, the District has proposed the use
of operating revenue, reserves and development
fees to fund Capital Improvement Projects totaling
$6,780,000. Projects funded for the current year
include:
• Upper Zone Transmission Main – This new
main will provide system flexibility for delivery
of treated water to lower pressure zones in the
District. Planned expenditures for FY 2017-18 are
$1,460,000 to be funded by the water operating
revenue and prior year project budget carryover.
• Canal Zone Storage Tank – This facility will
enhance water delivery to one of the District’s
highest elevation pressure zones. Planned
expenditures for FY 2017-18 are $630,000 to be
funded by capacity fees and prior year budget
carryover.
• Plant 134 THM Treatment / Sludge Removal –
This project involves the addition of a treatment
process to address elevated treatment by-
products, and increased capabilities for removing
sludge. Current year budget is $2,350,000 to be
paid out to water operating revenue.
• Wastewater Facility Replacements – The District
has scheduled the rehabilitation of four sections
of sewer main pipeline, rated as high priority due
to the number of structural defects noted during
video logging of these pipelines. Additionally, a
sewer manhole left exposed due to heavy storm
water flows will be reinforced to mitigate possible
wastewater spills. Planned expenditures during
FY 2017-18 on these facilities are $740,000, to
be funded by wastewater rates and prior year
budget carryover.
• Storage Tank Rehabilitation – Involves
reinforcement of tank structural integrity and
recoating for two existing storage tanks. Current
year costs are $600,000 to be paid out of Water
Capital Replacement Reserves.
• General Facilities Rehabilitation/Relocation–
These line items involve various projects such as
security upgrades, and improving the aesthetics
of buildings at plant sites; it also provides a
budget for relocating facilities in conjunction with
City street or storm drain improvement projects.
Planned expenditures for FY 2017-18 are
$325,000 to be funded by water and wastewater
operating revenue.
The District also identifies the need for projects
through regional planning efforts and includes
District participation in those projects in the Capital
Improvement Program. They include:
• Sterling Natural Resource Center Water
Recycling Facility – This joint project would
capture and treat District wastewater flows at an
elevation high enough to recharge the Bunker
Hill Groundwater Basin, rather than releasing
treated water into the Santa Ana River for use
downstream. Planned expenditures in FY 2017-
18 are $675,000, funded by reserves until State
Revolving Fund grants and/or low interest loans
can be obtained.
The following pages include the District current
CIP, a summary of project funding, and detailed
descriptions of each project.
141EAST VALLEY WATER DISTRICT
CIP FIVE YEAR PROGRAM SCHEDULE (FY 2017-22)
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
GENERAL
Habitat Conservation Plan $ - $ 310,000 $ 384,000 $ 383,000 $ - $ 1,077,000
AMI Meter Retrofit Program - 750,000 500,000 500,000 1,000,000 2,750,000
GENERAL SUBTOTAL - 1,060,000 884,000 883,000 1,000,000 3,827,000
WATER
Canal Zone
Storage Reservoir 630,000 1,500,000 1,000,000 - - 3,130,000
Mountain Zone
1 MG Reservoir - - - 500,000 500,000 1,000,000
Booster Station
Upper to Canal Zone - 800,000 400,000 - - 1,200,000
Booster Station
Canal to Mountain Zone - - - 800,000 745,000 1,545,000
Transmission Main
Plant 134 to Upper Zone 1,460,000 - - - - 1,460,000
Transmission Main
Plant 134 to Canal Zone - - 880,000 - - 880,000
Plant 134 THM Treatment/
Sludge Removal 2,350,000 - - - - 2,350,000
Water Main Replacement
Dwight/Glasgow - - 400,000 1,000,000 - 1,400,000
Water Main Replacement
Sterling/Highland - - - - 430,000 430,000
Water Main Replacement
Fisher/Stratford - - - - 920,000 920,000
Plant 9 Forebay Repair 350,000 - - - - 350,000
Plant 59 Tank Recoating 250,000 - - - - 250,000
Plant 140 Tank Recoating - 250,000 - - - 250,000
Facilities' Relocations 100,000 100,000 100,000 100,000 100,000 500,000
Facilities' Rehabilitations 225,000 75,000 75,000 75,000 75,000 525,000
Well and Booster
Rehabilitations - 150,000 - 150,000 150,000 450,000
WATER SUBTOTAL $ 5,365,000 $ 2,875,000 $ 2,855,000 $ 2,625,000 $ 2,920,000 $ 16,640,000
FISCAL YEAR BUDGET 2017-2018142
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
WASTEWATER
Wastewater Main
Replacement
Orange Street
$ 75,000 $ - $ - - $ $ - $ 75,000
Wastewater Main
Rehabilitation 4th Street 200,000 - - - - 200,000
Wastewater Main
Rehabilitation
Paloma Road Phase II
105,000 - - - - 105,000
Wastewater Main
Replacement
Ferndale Avenue
210,000 - - - - 210,000
Wastewater Main
Rehabilitation
Rogers Lane
- 110,000 - - - 110,000
Wastewater Main
Rehabilitation 35th Street - 180,000 - - - 180,000
Wastewater Main
Replacement
Modesto Drive
- 250,000 - - - 250,000
Wastewater Main
Replacement
Conejo Drive
- - 250,000 - - 250,000
Wastewater Main
Replacement Osbun Road - - - 250,000 - 250,000
Wastewater Main
Replacement
Elmwood Road
- - - - 250,000 250,000
City Creek
Manhole Relocation 150,000 - - - - 150,000
Sterling Natural
Resources Center (SNRC) 675,000 56,250,000 41,650,000 - - 98,575,000
5th Street Trunk
Wastewater (SNRC) - 3,500,000 - - - 3,500,000
Del Rosa Drive Trunk
Wastewater (SNRC) - 4,100,000 - - - 4,100,000
3rd Street Lift Station and
Force Main (SNRC) - - 20,500,000 - - 20,500,000
WASTEWATER SUBTOTAL 1,415,000 64,390,000 62,400,000 250,000 250,000 128,705,000
TOTAL $ 6,780,000 $ 68,325,000 $ 66,139,000 $ 3,758,000 $ 4,170,000 $ 149,172,000
143EAST VALLEY WATER DISTRICT
CIP FIVE YEAR FUNDING SCHEDULE (FY 2018-22)
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
Water Operating Revenue $ 3,625,000 $ 3,935,000 $ 3,739,000 $3,508,000 $3,920,000 $ 18,727,000
Water Budget Carryover
(Repl Reserves) 1,240,000 - - - - 1,240,000
Wastewater
Operating Revenue 662,000 540,000 250,000 250,000 250,000 1,952,000
Wastewater Budget
Carryover (Repl Reserves) 275,000 - - - - 275,000
Wastewater
Reserve Borrowing 478,000 - - - - 478,000
Grants / Loans - 63,850,000 62,150,000 - -
126,000,000
Revenue Bonds - - - - - -
Developer Fees 500,000 - - - - 500,000
TOTAL $ 6,780,000 $ 68,325,000 $ 66,139,000 $ 3,758,000 $ 4,170,000 $ 149,172,000
FISCAL YEAR BUDGET 2017-2018144
CIP FY 2017-18 PROPOSED FUNDING
Water
Operating
Revenue
Wastewater
Operating
Revenue
Reserves
(Carryover)
Grants/ Loans
Other Fund
Developer
Fees
Project
Total
WATER
Canal Zone
Storage Reservoir $ - $ - $ 380,000 $ - $ 250,000 $ 630,000
Transmission Main
Plant 134 to Upper Zone 350,000 - 860,000 - 250,000 1,460,000
Plant 134 THM Treatment/
Sludge Removal 2,350,000 - - - - 2,350,000
Plant 9 Forebay Repair 350,000 - - - - 350,000
Plant 59 Tank Recoating 250,000 - - - - 250,000
Facilities Relocations 100,000 - - - - 100,000
Facilities Rehabilitation 150,000 75,000 - - - 225,000
Water Subtotal 3,550,000 75,000 1,240,000 - 500,000 5,365,000
WASTEWATER
Wastewater Main
Replacement
Orange Street
- - 75,000 - - 75,000
Wastewater Main
Rehabilitation 4th Street - - 200,000 200,000
Wastewater Main
Rehabilitation
Paloma Road Phase II
- 105,000 - - - 105,000
Wastewater Main
Replacement
Ferndale Avenue
- 210,000 - - - 210,000
City Creek
Manhole Relocation - 150,000 - - - 150,000
Sterling Natural Resources
Center (SNRC) 75,000 122,000 478,000 - - 675,000
Wastewater Subtotal 75,000 587,000 753,000 - - 1,415,000
TOTAL $ 3,625,000 $ 662,000 $ 1,993,000 $ - $ 500,000 $ 6,780,000
145EAST VALLEY WATER DISTRICT
canal Zone storage reservoir
Project Type
New Water Storage
Location
A siting study will be
completed to determine the
best location for this reservoir.
Project Manager
Engineering/Operations
Total Project Cost
$3,130,000
Prior Years Budget
N/A
Start Date
July 2016
Estimated Completion
December 2018
Capital Requests
Project Previously
Programmed
Project Description
The District’s 2014 Water System Master Plan update
recommended a phased approach to addressing a 2.5
million gallon (MG) storage capacity deficiency in the
District’s existing water distribution system.
Adding storage in the District’s Canal Zone was listed as the top priority. The
purpose of this project is to plan, design and build a 2.5 MG storage tank in
the District’s Canal 3 pressure zone.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
FISCAL YEAR BUDGET 2017-2018146
Canal Zone Storage Reservoir
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 220,000 $ -$ -$ -$ -$ 220,000
Land and Land Preparation 150,000 ----150,000
Construction (Contract)210,000 1,340,000 910,000 --2,460,000
Project Mgmt/Inspection 30,000 130,000 70,000 --230,000
Equipment/Furnishings -----
Materials ------
EVWD Labor 20,000 30,000 20,000 --70,000
Other (Legal)-----
ANNUAL TOTAL $ 630,000 $ 1,500,000 $ 1,000,000 $ -$ -$ 3,130,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ -$ 1,500,000 $ 1,000,000 $ -$ -$ 2,500,000
Reserves 380,000 ----380,000
Grants/Loans ------
Bond Proceeds ------
Development Fees 250,000 ----250,000
Other ------
ANNUAL TOTAL $ 630,000 $ 1,500,000 $ 1,000,000 $ -$ -$ 3,130,000
147EAST VALLEY WATER DISTRICT
transmission main, plant 134 to upper zone
Project Type
Water
Location
Highland Avenue between
Plant 134 and Palm Avenue
Palm Avenue between
Highland Avenue and
Baseline Avenue
Project Manager
Engineering
Total Project Cost
$1,460,000
Prior Years Budget
N/A
Start Date
April 2017
Estimated Completion
June 2018
Capital Requests
New Project
Project Description
East Valley Water District’s service area is bifurcated by
the 210 and 330 Freeways, allowing a limited number
of crossing points to move water from one side of the
freeway to the other.
This limitation makes delivery of water from the District’s surface water
treatment plant (Plant 134) to the opposite (west) side of the freeway very
inefficient as water must be dropped to lower zones to a crossing point, and
then pumped back to higher elevations on the west side of the freeway.
Without this limitation, delivery of water produced by Plant 134 would require
little pumping and be very cost effective.
This project will create a new freeway crossing point at high elevation, greatly
enhancing system efficiency and flexibility. The project involves installation
of 11,560 feet of 16-inch transmission main under the 330 freeway and in
Highland and Palm Avenues.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
This project would save approximately $30,000 annually on booster and
well pumping on the District’s west side.
FISCAL YEAR BUDGET 2017-2018148
Transmission Main, Plant 134 to Upper Zone
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 1,300,000 - - - - 1,300,000
Project Mgmt/Inspection 120,000 - - - - 120,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 40,000 - - - - 40,000
Other (Legal) - - - - - -
ANNUAL TOTAL $1,460,000 $ - $ - $ - $ - $1,460,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 350,000 $ - $ - $ - $ - $ -
Reserves 860,000 - - - - 1,460,000
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees 250,000 - - - - -
Other - - - - - -
ANNUAL TOTAL $ 1,460,000 $ - $ - $ - $ - $ 1,460,000
149EAST VALLEY WATER DISTRICT
plant 134 treatment modifications
Project Type
Water
Location
Plant 134, Highland Avenue
Project Manager
Operations
Total Project Cost
$2,350,000
Prior Years Budget
N/A
Start Date
TBD
Estimated Completion
TBD
Capital Requests
New Project
Project Description
Plant 134 is the District’s only surface water treatment
plant and is the primary source for delivering water to
three of the District’s higher elevation pressure zones.
The recent drought in California has lowered water levels in the reservoirs
that release surface water, causing water temperatures to rise and create a
favorable environment for the growth of algae and other organic materials.
When this high organic content in Plant 134 source water interacts with
chlorine added during treatment processes, the by-product Trihalomethane
(TTHM) can reach unacceptable levels leading to water quality concerns.
This project includes research of various treatment processes, including
Granular Activated Carbon (GAC) filter, and eventually construction, to
remove organics and mitigate the possibility of high TTHM levels. During
the same period, the District will explore methods for disposal of higher
levels of sludge removed from surface water, which has increased due to
the expansion of Plant 134 capacity from 4 to 8 million gallons per day.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
The installation of GAC filters would increase maintenance costs by
approximately $50,000 annually for replacement of filter media.
Utilities
An additional treatment process will increase power costs by
approximately $20,000 annually.
FISCAL YEAR BUDGET 2017-2018150
Plant 134 Treatment Modifications
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 150,000 $ - $ - $ - $ - $ 150,000
Land and Land Preparation - - - - - -
Construction (Contract) 1,700,000 - - - - 1,700,000
Project Mgmt/Inspection 150,000 - - - - 150,000
Equipment/Furnishings 325,000 - - - - 325,000
Materials - - - - - -
EVWD Labor 25,000 - - - - 25,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 2,350,000 $ - $ - $ - $ - $ 2,350,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 2,350,000 $ - $ - $ - $ - $ 2,350,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 2,350,000 $ - $ - $ - $ - $ 2,350,000
151EAST VALLEY WATER DISTRICT
plant 9 forebay repair
Project Type
Water
Location
Temple Street
Project Manager
Operations
Total Project Cost
$350,000
Prior Years Budget
N/A
Start Date
November 2017
Estimated Completion
June 2018
Capital Requests
New Project
Project Description
Plant 9 is located in the middle of the District’s service
area and provides water to the Intermediate pressure
zone.
The plant includes a 50,000-gallon tank that is used to remove sand and air
from the water before it is pumped into the distribution system. A recent tank
inspection revealed that the forebay has a hole in it. This project includes
the repair, or possible replacement of the forebay tank at Plant 9.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
FISCAL YEAR BUDGET 2017-2018152
Plant 9 Forebay Repair
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 10,000 $ - $ - $ - $ - $ 10,000
Land and Land Preparation - - - - - -
Construction (Contract) 330,000 - - - - 330,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 10,000 - - - - 10,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 350,000 $ - $ - $ - $ - $ 350,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 350,000 $ - $ - $ - $ - $ 350,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 350,000 $ - $ - $ - $ - $ 350,000
153EAST VALLEY WATER DISTRICT
plant 59 tank recoating
Project Type
Water
Location
Aspen Drive
Project Manager
Operations
Total Project Cost
$250,000
Prior Years Budget
N/A
Start Date
November 2017
Estimated Completion
June 2018
Capital Requests
New Project
Project Description
Plant 59 consists of a 750,000-gallon reservoir, and a
small hydro-pneumatic tank, which combined serve
approximately 150 residences in the District’s Canal
pressure zone.
Recent inspection reports have emphasized the need to recoat the exterior
of both tanks, and to recoat the interior of the larger reservoir. A unique
challenge in performing these repairs, however, is that these tanks are the
sole method for delivering water to the residences served by Plant 59.
This project includes recoating the tanks as recommended, and the
installation of temporary delivery methods for the affected residences while
the tanks are out of service during repairs.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
FISCAL YEAR BUDGET 2017-2018154
Plant 59 Tank Recoating
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 15,000 $ - $ - $ - $ - $ 15,000
Land and Land Preparation - - - - - -
Construction (Contract) 200,000 - - - - 200,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings 30,000 - - - - 30,000
Materials - - - - - -
EVWD Labor 5,000 - - - - 5,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 250,000 $ - $ - $ - $ - $ 250,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 250,000 $ - $ - $ - $ - $ 250,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 250,000 $ - $ - $ - $ - $ 250,000
155EAST VALLEY WATER DISTRICT
facility relocations
Project Type
Replacement Water
Distribution System
Location
District Wide
Project Manager
Engineering
Total Project Cost
$500,000
Prior Years Budget
N/A
Start Date
July 2017
Estimated Completion
June 2018
Capital Requests
Perennial Budget Request
Project Description
The District’s service area covers all of the City of
Highland, and portions of the City and County of
San Bernardino.
When these agencies plan and construct improvements within their
jurisdiction, there are occasionally alignment or location conflicts with
existing District facilities. When this occurs, the District is frequently obliged
to relocated its facilities.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
FISCAL YEAR BUDGET 2017-2018156
Facility Relocations
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000
Land and Land Preparation - - - - - -
Construction (Contract) 85,000 85,000 85,000 85,000 85,000 425,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 5,000 5,000 5,000 5,000 5,000 25,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
157EAST VALLEY WATER DISTRICT
facility rehabilitations
Project Type
Water
Location
Plant 28, 134, 140, and
District Headquarters
Project Manager
Operations
Total Project Cost
$525,000
Prior Years Budget
N/A
Start Date
July 2017
Estimated Completion
June 2018
Capital Requests
Perrenial Budget Request
Project Description
This project involves improvements to several District
facilities, including:
• Upgrades to Headquarters security in Boardroom and Customer
Service areas
• Rehabilitate deteriorating asphalt road and replace booster pump
building roof at Plant 140
• Paint exterior vessels at Plant 28
• Paint exterior trim and refurbish laboratory at Plant 134
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
FISCAL YEAR BUDGET 2017-2018158
Facility Rehabilitations
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 220,000 75,000 75,000 75,000 75,000 520,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 5,000 - - - - 5,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 225,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 525,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 225,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 525,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 225,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 525,000
159EAST VALLEY WATER DISTRICT
wastewater main replacementorange street
Project Type
Replacement Wastewater
Collection Main
Location
In an easement between
Orange Street and Holly
Circle Drive, 600 feet north
of Piedmont Drive
Project Manager
Engineering
Total Project Cost
$75,000
Prior Years Budget
$75,000
Start Date
January 2017
Estimated Completion
December 2017
Capital Requests
Project Previously
Programmed
Project Description
This project will replace, re-line or pipe-burst
approximately 200 linear feet of wastewater main with
offset joints and broken pipe defects.
The 200 linear feet of 8-inch VCP is separated in the middle with a 10-foot-
long piece of cast iron (CI) pipe. This CI is broken with a rock protruding
into the pipe and the adjacent vitrified clay pipe is deformed. This pipe is
in an easement with an 18-foot +/- deep, drop manhole at the east end on
Holly Circle Drive. The back of the property is on a hillside and includes a
drainage ravine on the east. This trunk pipe exclusively services about 20
homes.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
N
Holly Circle Drive
Or
a
n
g
e
S
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e
e
t
Lyn
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o
o
d
D
r
i
v
e
Pie
d
m
o
n
t
D
r
i
v
e
Holly Circle Drive
FISCAL YEAR BUDGET 2017-2018160
Wastewater Main Replacement, Orange Street
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 75,000 - - - - 75,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 75,000 $ - $ - $ - $ - $ 75,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ -
Reserves 75,000 - - - - 75,000
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 75,000 $ - $ - $ - $ - $ 75,000
161EAST VALLEY WATER DISTRICT
wastewater main rehabilitation
4th street
Project Type
Replacement Wastewater
Collection Main
Location
4th Street between Waterman
Avenue and Warm Creek
Channel
Project Manager
Engineering
Total Project Cost
$200,000
Prior Years Budget
$200,000
Start Date
June 2017
Estimated Completion
December 2017
Capital Requests
Project Previously
Programmed
Project Description
Repair and re-line 810 linear feet of 6-inch VCP
wastewater main in 4th Street, between Waterman
Avenue and the Warm Creek Channel.
The existing pipe has cracks, fractures and breaks along the entire stretch
between 3 manholes. A new 6-inch VCP main will replace the old.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
N
4th Street
Kingman Street Monterey Street
Wa
t
e
r
m
a
n
A
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n
u
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Co
o
l
e
y
S
t
r
e
e
t
5th Street
FISCAL YEAR BUDGET 2017-2018162
Wastewater Main Rehabilitation, 4th Street
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 200,000 - - - - 200,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 200,000 $ - $ - $ - $ - $ 200,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ -
Reserves 200,000 - - - - 200,000
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 200,000 $ - $ - $ - $ - $ 200,000
163EAST VALLEY WATER DISTRICT
wastewater main rehabilitation paloma road phase two
Project Type
Wastewater
Location
Paloma Road between
Elmwood Road and Del
Rosa Avenue
Project Manager
Engineering
Total Project Cost
$105,000
Prior Years Budget
None
Start Date
January 2018
Estimated Completion
June 2018
Capital Requests
New Project
Project Description
This section of 6-inch diameter wastewater main is under
sized with an 8-inch main upstream.
A 6-inch diameter main provides more potential for main blockage to occur.
Current standards require minimum 8-inch diameter for mains. This section
of pipeline has 8 direct lateral connections and serves an additional 32 single
family resident units upstream. Requires reconstruction of approximately
220 linear feet of pipeline and reconnections of 8 laterals.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
N
Baseline Street
De
l
R
o
s
a
A
v
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n
u
e
Go
l
o
n
d
r
i
n
a
D
r
i
v
e
Paloma Road Paloma Road
El
m
w
o
o
d
R
o
a
d
FISCAL YEAR BUDGET 2017-2018164
Wastewater Main Rehabilitation, Paloma Road Phase Two
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 105,000 - - - - 105,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 105,000 $ - $ - $ - $ - $ 105,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 105,000 $ - $ - $ - $ - $ 105,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 105,000 $ - $ - $ - $ - $ 105,000
165EAST VALLEY WATER DISTRICT
wastewater main replacementferndale avenue
Project Type
Wastewater
Location
Ferndale Avenue from Alto
Court to 200 feet north of
36th Street
Project Manager
Engineering
Total Project Cost
$210,000
Prior Years Budget
N/A
Start Date
July 2017
Estimated Completion
June 2018
Capital Requests
New Project
Project Description
This section of 6-inch diameter wastewater main is under
sized with an 9-inch main upstream.
A 6-inch diameter main provides more potential for main blockage to occur.
Current standards require minimum 8-inch diameter for mains. This section
of pipeline has 9 direct lateral connections and serves approximately 400
single family resident units upstream. Approximately 600 linear feet of
pipeline will be reconstructed with 9 lateral reconnections also required.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
N
35th Street
Fe
r
n
d
a
l
e
A
v
e
n
u
e
Co
n
e
j
o
D
r
i
v
e
Mo
u
n
t
a
i
n
A
v
e
n
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De
l
R
o
s
a
A
v
e
n
u
e
36th Street
Alto Court
Bernard Court
FISCAL YEAR BUDGET 2017-2018166
Wastewater Main Replacement, Ferndale Avenue
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 210,000 - - - - 210,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 210,000 $ - $ - $ - $ - $ 210,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 210,000 $ - $ - $ - $ - $ 210,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 210,000 $ - $ - $ - $ - $ 210,000
167EAST VALLEY WATER DISTRICT
city creek manhole relocation
Project Type
Replacement Wastewater
Collection Manhole
Location
City Creek between Baseline
Road and Greenspot Road
Project Manager
Engineering
Total Project Cost
$250,000
Prior Years Budget
$100,000
Start Date
July 2015
Estimated Completion
June 2018
Capital Requests
Project Previously
Programmed
Project Description
A wastewater manhole previously located to the north
of the flow of City Creek is now exposed in the middle of
the creek bed due to realignment of the creek caused by
flooding in 2010.
The ground over the attached 18-inch wastewater main running under the
creek, has eroded to a cover of only 6 feet. This project will evaluate options
for either protecting the wastewater facilities in place, relocating them, or
eliminating the need for the wastewater facilities to cross the creek at this
location. Project costs include implementation of the final solution.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
FISCAL YEAR BUDGET 2017-2018168
City Creek Manhole Relocation
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 150,000 - - - - 150,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 150,000 $ - $ - $ - $ - $ 150,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 150,000 $ - $ - $ - $ - $ 150,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 150,000 $ - $ - $ - $ - $ 150,000
169EAST VALLEY WATER DISTRICT
sterling natural resource center (snrc)
Project Type
New Wastewater Treatment
Location
Southwest Corner of 5th
Street and Del Rosa Drive
Project Manager
Engineering
Total Project Cost
$126,675,000
Prior Years Budget
N/A
Start Date
January 2014
Estimated Completion
June 2020
Capital Requests
Previously Programmed
Project
Project Description
In response to the drought and SBX7-7 which mandates
EVWD to cut 20 percent of its use by the year 2020, the
District is planning and constructing a recycled water
facility.
The facility will allow the EVWD to treat wastewater to a point that it can
be recharged back into the groundwater basin and reused for domestic
purpose. Initially the facility will treat approximately 6 MGD and will expand
to treat ultimate build-out at 10 MGD.
The project includes a water recycling plant, wastewater collection system
upgrades and recycled water distribution facilities.
OPERATING BUDGET IMPACT
Additional Staff Salaries
$1,000,000
Debt Service
$5,325,000 annually on a low interest, State Revolving Fund Loan
Maintenance
$1,250,000 (estimated) for contract services and supplies. Contracted
treatment paid to a third party of $7,900,000 would be eliminated.
Utilities
$750,000 (estimated) for additional electrical energy, natural gas, water,
wastewater, and telephone/data communications will be required.
FISCAL YEAR BUDGET 2017-2018170
Sterling Natural Resource Center
PROJECT COST
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 175,000 $ 12,680,000 $ - $ - $ - $ 12,855,000
Land and Land Preparation - 4,900,000 - - - 4,900,000
Construction (Contract) - 42,000,000 56,200,000 - - 98,200,000
Project Mgmt/Inspection - 4,000,000 5,680,000 - - 9,680,000
Equipment/Furnishings - - - - -
Materials - - - - - -
EVWD Labor - 270,000 270,000 - - 540,000
Other (Legal) 500,000 - - - - 500,000
ANNUAL TOTAL $ 675,000 $ 63,850,000 $ 62,150,000 $ - $ - $ 126,675,000
PROJECT FUNDING
YEAR 1
FY 2017-18
YEAR 2
FY 2018-19
YEAR 3
FY 2019-20
YEAR 4
FY 2020-21
YEAR 5
FY 2021-22
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 197,000 $ - $ - $ - $ - $ 197,000
Reserves 478,000 - - - - 478,000
Grants/Loans - 63,850,000 62,150,000 - - 126,000,000
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 675,000 $ 63,850,000 $ 62,150,000 $ - $ - $ 126,675,000
171EAST VALLEY WATER DISTRICT
Definitions for technical terms and
acronymns found in the budget document.
GLOSSARY
Definitions for technical terms and
acronymns found in the budget document.
• ACH: Automated Clearing House is an
electronic network for financial transactions in
the United States that processes large volumes
of credit and debit transactions in batches.
Credit transfers include direct deposit, payroll,
and vendor payments
• Acre Foot (AF): A water measurement equal to
325,851 gallons
• AMI: Advanced Metering Infrastructure is the
technology of collecting meter reads via a
network
• AMR: Automatic Meter Reading is the
technology of collecting meter reads via a hand-
held device within close proximity of the water
meter
• AQMD or SCAQMD: Air Quality Management
District or South Coast Air Quality Management
District is the air pollution agency responsible
for regulating stationary sources of air pollution
in the South Coast Air Basin, in Southern
California
• ASME: The American Society of Mechanical
Engineers is a professional association that
promotes the art, science, and practice of
multidisciplinary engineering and allied sciences
around the globe via continuing education,
training and professional development, codes
and standards, research, conferences and
publications, government relations, and other
forms of outreach
• AWWA: American Water Works Association was
established in 1881 and is the largest nonprofit,
scientific, and educational association dedicated
to managing and treating water
• CAFR: Comprehensive Annual Financial Report
is a set of U.S. government financial statements
comprising the financial report of a state,
municipal, or other governmental entity that
complies with the accounting requirements
promulgated by the Governmental Accounting
Standards Board
• Cal Fire: California Department of Forestry and
Fire and Protection
• Cal OES: California Office of Emergency
Services is responsible for overseeing and
coordinating emergency preparedness,
response, recovery, and homeland security
activities within the state of California
FISCAL YEAR BUDGET 2017-2018172
• CalPERS: California Public Employees’
Retirement System is an agency in the California
executive branch that manages pension and
health benefits for more than 1.6 million California
public employees, retirees, and their families
• Cast Iron Pipe (CI): Pipe which has had historic
use as a pressure pipe for transmission of water,
gas and sewage, and as a water drainage pipe
during the 19th and 20th centuries
• CIP: Capital Improvement Plan
• COLA: Cost of Living Adjustment
• COSA: Cost of Service Analysis
• DocuSign: Global leader in signing, sending,
tracking, and storing documents securely and
digitally
• DOT: Department of Transportation
• DWR: Department of Water Resources
• EDU: An equivalent dwelling unit is defined by
the Borough to be the measure of volume and
strength of flow or expected flow of sanitary
sewage equivalent to that generated by a single
family residential establishment
• Enterprise Fund: Revenues and expenditures of
services are separated into separate funds with
its own financial statements
• EOC: Emergency Operations Center is a central
command and control facility responsible
for carrying out the principles of emergency
preparedness and emergency management, or
disaster management functions at a strategic
level during an emergency, and ensuring the
continuity of operation of a company, political
subdivision, or other organization
• ESRI: Environmental Systems Research Group
is an international supplier of Geographic
Information System (GIS) software, web GIS, and
geodatabase management applications
• EVWD: East Valley Water District
• Fees: Charges for service that are based upon
the cost of providing the service
• FEMA: Federal Emergency Management Agency
is an agency of the United States Department
of Homeland Security, initially created by
Presidential Reorganization Plan No. 3 of 1978
and implemented by two Executive Orders on
April 1, 1979
• Fiscal Year (FY): The time frame in which the
budget applies. This period is from July 1 through
June 30
• FOG: Fats, oils, and grease
• Full-Time Equivalent (FTE): A measure of
effective authorized positions, indicating the
percentage of time a position or group of
positions is funded. It is calculated by equating
2,080 hours of work per year with the full-time
equivalent of one position; thus, one position
would have an FTE of 1
• Fund: An independent fiscal and accounting
entity with a self-balancing set of accounts
recording cash and/or other resources together
with all related liabilities, obligations, reserves,
and equities which are segregated for the
purpose of carrying on specific activities or
attaining certain objectives
• Fund Equity: The excess of an entity’s assets
over its liabilities; a negative Fund Equity is
sometimes called a deficit
• GAC: Granular Activated Carbon is a highly
porous adsorbent material used during
the water treatment process. It is used to
remove tetrachloroethylene, also known as
perchloroethylene (PCE)
• GASB: Governmental Accounting Standards
Board is a private, non-governmental
organization who is the source of generally
accepted accounting principles (GAAP) used by
State and Local governments in the U.S.
• GASB 68: A state or local government employer
will report the Net Pension Liability associated
with its defined benefit pension plan(s) that
is administered through a trust or equivalent
arrangement
• Generally Accepted Accounting Principles
(GAAP): Uniform minimum standards of, and
guidelines for external financial accounting and
reporting. They govern the form and content
of the basic financial statements of an entity.
GAAP encompasses the conventions, rules
and procedures necessary to define accepted
accounting practices at a particular time. They
include not only broad guidelines of general
application, but also detailed practices and
procedures. The primary authoritative statements
on the application of GAAP to state and local
173EAST VALLEY WATER DISTRICT
governments are Government Accounting
Standards Board (GASB) pronouncements.
GAAP provides a standard by which to measure
financial presentations
• General Obligation Bonds: Bonds, the payment
for which, the full faith and credit of the issuing
government are pledged
• Geographic Information System (GIS): An
organized collection of computer hardware,
software and geographic data designed to
efficiently capture, store, update, manipulate,
analyze, and display all forms of geographically
referenced information
• GFOA: The Government Finance Officers
Association represents public finance officials
throughout the United States and Canada
• HCP: Habitat Conservation Plan
• Hundred Cubic Feet (HCF): Water billing
measurement equal to 748 gallons
• KPI: A Key Performance Indicator monitors
progress towards meeting program objectives
• MG: Million Gallon
• MGD: Million Gallons Per Day
• MOU: Memorandum of Understanding
• MSA: Meter Service Area
• NFWC: North Fork Water Company is a mutual
water company that secures surface water from
the Santa Ana River and other available sources
for delivery to its shareholders
• Purchase Order: A document issued to
authorize a vendor or consultant to deliver
specified merchandise or render a specified
service for a stated estimated price
• Revenue: Income generated by assessments,
investments, connection fees, stand-by fees,
and user charges
• Reserve: An account set aside to meet
unexpected costs
• RFP: A request for proposal is a solicitation,
often made through a bidding process, by an
agency or company interested in procurement
of a commodity, service or valuable asset, to
potential suppliers to submit business proposals
• RFQ: A request for qualifications usually
refers to the pre-qualification stage of the
procurement process. Only those proponents
who successfully respond to the RFQ and meet
the qualification criteria will be included in the
subsequent RFP solicitation process
• SAR: Santa Ana River
• SAWPA: Santa Ana Watershed Project Authority
is an agency that works with planners, water
experts, design and construction engineers, and
other government agencies to identify issues
and solutions, in order to resolve many water-
related problems
• SBCUSD: San Bernardino City Unified
School District
• SCADA: Supervisory Control and Data
Acquisition generally refers to an industrial
computer system that monitors and controls a
process
• SCE: Southern California Edison
• SSMP: Sewer System Management Plan
is a document that describes the activities
our agency uses to manage our wastewater
collection system effectively
• SDRMA: Special District Risk Management
Authority
• SNRC: The District is planning and constructing
a water recycling center called the Sterling
Natural Resource Center
• SWRCB: State Water Resources Control Board
• UAL: Unfunded actuarial liability refers to the
difference between the actuarial values of
assets and the actuarial accrued liabilities
• Valley District: San Bernardino Valley Municipal
Water District was formed in 1954 as a regional
agency to plan a long-range water supply for
the San Bernardino Valley
• Vitrified Clay Pipe (VCP): Pipe made from a
blend of clay and shale that has been subjected
to high temperature to achieve vitrification, a
process which results in a hard, inert ceramic
FISCAL YEAR BUDGET 2017-2018174
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175EAST VALLEY WATER DISTRICT
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Listing of categories of items for
which money is spent or received.
CHART OF ACCOUNTS
The Chart of Accounts is a list of the
different accounts used by the District
to define each category of items for
which money is spent or received.
This list is used to organize finances and to separate
expenditures, revenues, assets, and liabilities in
order to allow for a clear understanding of EVWD’s
financial status. Below is a directory of the District’s
Chart of Accounts with a brief description of each
account.
• 5101 - Regular Labor: Regular salaries and
wages for permanent full-time and part-time
employees
• 5102 - Temporary Labor: Costs for labor not
permanently employed by the District
• 5103 - Overtime: Employees that work more
than their regular 40 hours per week
• 5104 - Standby: Employees that are on call
for emergencies during non-business hours,
weekends, and holidays
• 5200 - Benefits: Medical, dental, vision,
retirement, and related benefits offered by the
District
• 6101 - Purchased Water: Cost to purchase
imported water
• 6102 - Groundwater Replenishment: Cost to
pump groundwater from the basin
• 6103 - Water Assessment: Cost of water shares
directly related to North Fork Water Company
• 6201 - Materials & Supplies: Items used in daily
operations, repair, and maintenance
• 6202 - Tools: Items used to perform repair and
maintenance activities
• 6203 - Office Supplies: Items such as pens,
paper and other related desk accessories
• 6204 - Chemicals: Used for the treatment of
water and cleaning equipment and tools
• 6205 - Conservation Rebates: Costs to
reimburse customers for eligible conservation
efforts
• 6301 - Contract Services: Services rendered by
consultants and contractors
Listing of categories of items for
which money is spent or received.
FISCAL YEAR BUDGET 2017-2018176
• 6302 - Banking Services: Services fees charged
by financial institutions, merchant banks, and
payment processors
• 6303 - Printing & Publishing: Costs for printing
and producing District publications
• 6304 - Legal Services: Costs for legal advice,
consultation, contract review, and litigation
• 6305 - Treatment Services: Outside treatment
services for wastewater
• 6306 - Rents & Leases: Rental and lease costs
for buildings and equipment that are not owned
by the District
• 6307 - Uniforms: Costs for the purchase, rental
and laundering of uniforms, and other sundries
for employees
• 6308 - Billing Services: Costs associated with
printing and mailing customer utility bills
• 6309 - Shut Off Notice Services: Costs
associated with the printing and delivery of 48
Hour Notices; these costs are charged back to
customers through a fee
• 6310 - Street Services: Costs associated with
street restoration after District performs repairs
and maintenance to existing infrastructure
• 6311 - Landscape Services: Costs to maintain
landscape, sprinklers, and weed abatement
throughout the District
• 6312 - Janitorial Services: Costs to clean and
maintain District facilities
• 6313 - Facilities Repair: Tracking of minor repairs
for District facilities
• 6401 - Utilities: Cable, gas, and other utilities not
including telephone and electricity
• 6402 - Telephone: Land lines, cellular phones,
and internet services
• 6403 - Electricity: Electricity usage costs
• 6404 - Fuel: Fuel costs for vehicles and
generators
• 6405 - Permits: Permit costs required by federal,
state, and local regulatory agencies
• 6406 - Postage: Costs for mailing bills,
publications, and special deliveries
• 6501 - Memberships & Dues: Subscriptions and
memberships for associations and special groups
• 6502 - Professional Development: Seminars,
conferences, and travel costs for employee
development
• 6503 - Education Assistance: Tuition
reimbursement for employees who attend school
for a degree or certificate
• 6504 - Meetings: Costs such as meals,
parking, and registration that are not related to
professional development
• 6505 - Employee Recognition: Employee
recognition costs to recognize excellent
performance throughout the year
• 6701 - General Insurance: General liability
insurance for the District’s facilities and
infrastructure development
• 6702 - Insurance Claims: Cost of insurance
claims paid during the fiscal year
• 6703 - Cash Over/Short: Accounts for customer
payment processing discrepancies
• 6704 - Bad Debt: Account used to write
off uncollectible customer unpaid water or
wastewater charges
• 6705 - Retiree Benefits: Other post-employment
benefits reimbursed to District retirees
177EAST VALLEY WATER DISTRICT
IN MEMORIAM
In honor of the ones we have lost, we remember their dedication and years of
service to the East Valley Water District community.
This section of the District’s budget document
is placed in gratitude for their commitment and
contribution to public service.
On October 21, 2016, Lois Hendricksen-Heflin passed
away unexpectedly. She was born and raised in San
Bernardino and served East Valley Water District for
30 years. On March 8, 2017, the District presented
Lois’ family with Resolution 2017.04 recognizing her
30 years of service to our community.
A permanent memorial has been added in the
District’s demonstration garden as a space for
reflection and rememberance in honor of Lois’
passing and for the other members of the East Valley
Water District family who left us too soon.
FISCAL YEAR BUDGET 2017-2018178
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INTENTIONALLY
ENHANCE ANDpreserve
THE QUALITY OF LIFE
FOR OUR COMMUNITY
THROUGH INNOVATIVE LEADERSHIP&
PUBLIC SERVICE
DISTRICT HEADQUARTERS
31111 Greenspot Road, Highland, CA 92346
(909) 889-9501 www.eastvalley.org
DISTRICT BOARD MEETINGS
Second and fourth Wednesday of each month
District Headquarters Board Room, 5:30pm
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
OPERATING & CAPITAL BUDGETS
JUNE 28, 2017
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
DISTRICT-WIDE GOALS
2 E A S T V A L L E Y W A T E R D I S T R I C T
E A S T V A L L E Y W A T E R D I S T R I C T
PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017 -18
FINANCIALS
E A S T V A L L E Y W A T E R D I S T R I C T4
WATER FUND
FY 2017-18 TOTAL
WATER BUDGET
$24,047,000
BUDGET HIGHLIGHTS
•Implementation Of Modified
Phase 3 Water Tier Rates
•Water Quality Solutions
•Hydroelectric Power Generation
•Preventative Maintenance
Water Sales
60%
Other
Charges 3%
Meter 37%
SOURCE OF REVENUE
Program
Exenditures
66%
Debt Service
17%
Capital
Expenditures
17%
EXPENDITURES
E A S T V A L L E Y W A T E R D I S T R I C T5
WASTEWATER FUND
Collection
Charges
36%Treatment
Charges
63%
Other
Charges
1%
SOURCE OF REVENUE
Other
Program
Expenses
28%
Treatment
Expense
63%
Debt
Service
3%Capital
6%
EXPENDITURES
FY 2017-18 TOTAL
WASTEWATER BUDGET
$12,577,000
BUDGET HIGHLIGHTS
•Increase in Wastewater Treatment
Rates by City of San Bernardino
•Continued Assessment and Repair
of Collection System
•Sterling Natural Resource Center
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
PROGRAM EXPENDITURE SUMMARY
WATER FUND WASTEWATER FUND TOTAL
Governing Board $ 160,300 $ 68,700 $ 229,000
General Administration 840,700 360,300 1,201,000
HR / Risk Management 591,500 253,500 845,000
Public Affairs 414,000 414,000 828,000
Conservation 575,000 -575,000
Finance 827,700 354,300 1,182,000
Information Technology 674,100 288,900 963,000
Customer Service 1,392,100 441,900 1,834,000
Meter Service 397,000 -397,000
Engineering 1,009,400 432,600 1,442,000
Water Treatment 890,000 -890,000
6
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
PROGRAM EXPENDITURE SUMMARY
WATER FUND WASTEWATER FUND TOTAL
Water Production Administration $ 469,000 $ -$ 469,000
Source of Supply 2,654,000 -2,654,000
Pumps & Boosters 726,000 -726,000
Transmission & Distribution 223,000 -223,000
Water Quality 410,000 -410,000
Water Maintenance 2,021,000 -2,021,000
Maintenance Administration 198,000 22,000 220,000
Wastewater Maintenance -8,593,000 8,593,000
Facilities Maintenance 585,800 190,200 776,000
Fleet Maintenance 464,400 51,600 516,000
Total $ 15,523,000 $ 11,471,000 $ 26,994,000
7
E A S T V A L L E Y W A T E R D I S T R I C T
DEBT SERVICE
2010 Bonds
$2,586,000
2013 Bonds
$585,000
SRF Loans
$273,000
US Bank Loan
$456,000
SBVMWD Loan
$415,000
2017-18 Payments -$4,315,000
Debt Proceeds
Used For
Plant 134
Treatment
Upgrade
Plant 134 Hydro
Electric Plant
Administration/
Operations Facility
Honeywell
Energy Projects
4 Million Gallon
Underground Tank
8
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
OPERATING BUDGET SUMMARY
WATER FUND WASTEWATER FUND TOTAL
Revenue
Sales & Services $ 23,345,000 $ 12,445,000 $ 35,790,000
Other Charges 577,000 110,000 687,000
Interest & Miscellaneous Revenue 125,000 22,000 147,000
Total Revenue $ 24,047,000 $ 12,577,000 $ 36,624,000
Expenditures
Program Expenses $ 15,523,000 $ 11,471,000 $ 26,994,000
Debt Service 4,002,000 313,000 4,315,000
Capital Expenditures 4,105,000 793,000 4,898,000
Reserve Contributions 417,000 -417,000
Total Expenditures $ 24,047,000 $ 12,577,000 $ 36,624,000
9
E A S T V A L L E Y W A T E R D I S T R I C T
PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017 -18
CAPITAL BUDGET
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
CAPITAL OUTLAY
DESCRIPTION AMOUNT
Fleet Vehicles $ 105,000
Emergency Generator 135,000
Office Equipment / Furniture 91,000
Planning Studies 260,000
CCTV Camera 20,000
Total $ 611,000
One-Time Purchases
11
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
CAPITAL IMPROVEMENT PROJECTS
DESCRIPTION AMOUNT
Water Storage $1,230,000
Treatment Plant Modifications 2,350,000
Water / Wastewater Pipelines 2,200,000
Facilities Relocations / Rehabilitations 325,000
SNRC Water Recycling Plant 675,000
Total Project Costs $6,780,000
Funded by Current Operating Revenue $4,287,000
Funded by Prior Encumbrances / Reserves 2,493,000
Total Funding $ 6,780,000
12
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
CAPITAL BUDGET FUNDING SUMMARY
DESCRIPTION WATER FUND WASTEWATER
FUND
TOTAL
Capital Outlay $ 480,000 $ 131,000 $ 611,000
Capital Improvement Program 5,365,000 1,415,000 6,780,000
Total Expenditures 5,845,000 1,546,000 7,391,000
Operating Revenue 4,105,000 793,000 4,898,000
Reserves -478,000 478,000
Developer Fees 500,000 -500,000
Prior Year Encumbrances 1,240,000 275,000 1,515,000
Total Sources $ 5,845,000 $ 1,546,000 $ 7,391,000
13
E A S T V A L L E Y W A T E R D I S T R I C T
PROPOSED GOALS & OBJECTIVES FISCAL YEAR 2017 -18
AUTHORIZED POSITIONS
E A S T V A L L E Y W A T E R D I S T R I C T
AUTHORIZED POSITIONS
15
•Total Authorized Full Time Positions: 68
−Part Time Temporary Positions: 4
•Requested Positions
−Environmental Coordinator in Lieu of Assistant
General Manager
Bar chart does not include part time temporary positions.
Program-Based Budgeting
Increases Accountability
and Transparency
E A S T V A L L E Y W A T E R D I S T R I C TE A S T V A L L E Y W A T E R D I S T R I C T
DISCUSSION